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Home My WebLink About13/06/12 COMMUNITY &t ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION AGENDA LASERFICHE CITY OF RANCHO CUCAMONGA REGULAR MEETING June 121, 2013 5:00 p.m. Tri-Communities Conference Room - Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretory/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Chair Jeremy Kahn, Member Richard Madsen, Member Paula Pachon, Member Mark Rivera, Member •kM City Offices: (909)477-2760 COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY �41RTSFOUNDATION AGENDALASERFICHE CITY OF RANCHO CUCAMONGA REGULAR MEETING June 12, 2013 5:00 p.m. Tri-Communities Conference Room - Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Chair Jeremy Kahn, Member Richard Madsen, Member Paula Pachon, Member Mark Rivera, Member City Offices: (909)477-2760 [ OCLCn...Gn / COMMUNITY �&4RTSFOUNDATION COMMUNITY ft ARTS FOUNDATION BOARD OF DIRECTORS June 12, 2013 2 A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Jim Harrington Taro Barag _ Jeremy Kahn _ Rosemarie Brown _ Richard Madsen _ Linda Bryan _ Paula Pachon Tina Chen _ Mark Rivera _ Thomas Galindo _ Bryan Snyder B. Announcements/Presentations 1. Update on pending City Council action regarding the recommendation of appointments to the Community &Arts Foundation Board of Directors. C. Communications from the Public This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. Consent Calendar The following Consent Calendar items are expected to be routine and RECOMMENDATION: non-controversial. They will be acted upon by the Board at one time Approval of Consent without discussion. Any item may be removed by a Boardmember or Calendar, as submitted member of the audience for discussion: 1. Approval of the Minutes of the Special Community & Arts Foundation Meetings held April 24 and May 29, 2013. 2. Receive and file Treasurer's Report for the months of April Agenda pages 1 -23 and May 2013. FQ OCVCn.O.Gn MMUNITY FOUNDATION COMMUNITY 13 ARTS FOUNDATION BOARD OF DIRECTORS June 12, 2013 3 E. Committee Reports This is the time for the Boardmembers to present oral reports on the RECOMMENDATION: Board Committees. No action will be taken or discussion held. Receive Committee updates 1. Golf Committee (Chair- Madsen) 2. Spring Event/Party Train/Chocolate & Wine Festival Committee (Chair- Bryan) 3. Executive/Finance Committee (Chair— Harrington) 4. Board Development Committee (Committee Chair— Kahn) 5. Arts Giving Committee (Committee Chair- Galindo) F. Foundation Business The following items are not public hearing items, although the Chair RECOMMENDATION: may open the meeting for public input: 1. Election of Officers: Chair, Vice Chair and Secretary/ Elect FY 13/14 Chair, Vice Chair Treasurer. and Secretary/Treasurer Agenda page 24 2. Preliminary financial reports of the Chocolate and Wine Review and Discuss 2013 Festival held June 8, 2013. Chocolate and Wine Festival 3. Recap of key points from the 2013 Annual Goal Setting Review and Discuss 2013 Annual Workshop held May 29, 2013. Goal Setting Workshop 4. Approval of the Foundation's Fiscal Year 2013/14 Budgets. Approve the FY 13/14 Budgets 5. Selection of award recipients to be recognized at the Select Award Recipients to Foundation's Recognition Event to be held October 5, 2013, in be recognized at F. Coleman conjunction with the Fritz Coleman Fundraising Event. Fundraising Event Agenda page 25 6. Status report of Foundation supported programs and activities. Receive update on Foundation supported programs/activities 7. Consideration of appointments of Foundation Board Members Confirm FY 13/14 Committee to the various Foundation Committees. Appointments 8. Review of the Foundation's Board and Committee meeting Confirm FY 13/14 Board and schedule for Fiscal Year 2013/14. Committee meeting schedule RANCHO auMOMw / COMMUNITY 84RTSFOUNDATION COMMUNITY £t ARTS FOUNDATION BOARD OF DIRECTORS June 12, 2013 4 G. Identification of Items for Future Meetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: H. Adjournment I, Melissa Morales, Community&Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on June 8, 2013, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. 12:34 PM Rancho Cucamonga Community & Arts Foundation 05/09/13 Reconciliation Summary 1030 LAIF Account, Period Ending 04/05/2013 Apr 5,13 Beginning Balance 2,966,450.17 Cleared Transactions Deposits and Credits-1 item 2,065.72 Total Cleared Transactions 2,065.72 Cleared Balance 2,968,515.89 Register Balance as of 04/05/2013 2,968,515.89 Ending Balance 2,968,515.89 Page 1 of 1 •12:30 PM Rancho Cucamonga Community & Arts Foundation 05/21/13 Reconciliation Summary 1010 • PAL Checking Account, Period Ending 04/30/2013 Apr 30, 13 Beginning Balance 208,328.48 Cleared Transactions Checks and Payments-23 items -71,328.09 Deposits and Credits-27 items 21,452.20 Total Cleared Transactions -49,875.89 Cleared Balance 158,452.59 Uncleared Transactions Checks and Payments-13 Items -37,843.87 Deposits and Credits-3 items 7,310.00 Total Uncleared Transactions -30,533.87 Register Balance as of 04/30/2013 127,918.72 New Transactions Checks and Payments-19 items -67,620.82 Deposits and Credits-8 items 15,573.19 Total New Transactions -52,047.63 Ending Balance 75,871.09 Page 1 of 1 • , •12:33 PM Rancho Cucamonga Community & Arts Foundation 05121113 Reconciliation Detail 1010 - PAL Checking Account, Period Ending 04/30/2013 Type Date Num Name Cir Amount Balance Beginning Balance 208,328.48 Cleared Transactions Check 12/20/2012 010546 Cobalt Middle School J -325.81 -325.81 Check 01/23/2013 010556 RC Firefighters Association J -500.00 -825.81 Check 02/07/2013 010571 Department of Justice J -20.00 -845.81 Check 02/28/2013 010588 State of California Secretary of State J -11.00 -856.81 Check 03/06/2013 010593 Chino Valley Unified School District J -208.23 -1,065.04 Check 03/06/2013 010599 Etiwanda School District J -194.56 -1,259.60 Check 03/06/2013 010592 Cucamonga School District J -165.00 -1,424.60 Check 03/14/2013 010604 City of Rancho Cucamonga J -179.00 -1,603.60 Check 03/26/2013 010614 Permeco J -29.00 -1,632.60 Check 03/26/2013 010616 Gabel&Schubert, Inc. J -25.36 -1,657.96 Check 04/01/2013 010613 IRS J -1,900.00 -3,557.96 Check 04/02/2013 010618 City of Rancho Cucamonga J -1,000.00 -4,557.96 Check 04/02/2013 010621 KFRG-FM J -1,000.00 -5,557.96 Check 04/02/2013 010617 Little Bear Productions J -440.00 -5,997.96 Check 04/02/2013 010619 Los Angeles Times Media Group J -318.74 -6,316.70 Check 04/02/2013 010624 KTIE-AM J -200.00 -6,516.70 Check 04/02/2013 010623 KTIE-AM J -150.00 -6,666.70 Check 04/16/2013 010633 City of Rancho Cucamonga J -42,500.00 -49,166.70 Check 04/16/2013 010632 City of Rancho Cucamonga J -20,000.00 -69,166.70 Check 04/16/2013 010626 Enterprise Media J -1,068.00 -70,234.70 Check 04/16/2013 010630 909 Magazine J -425.00 -70,659.70 Check 04/16/2013 010631 909 Magazine J -425.00 -71,084.70 Check 04/22/2013 010635 Upland Animal Hospital J -243.39 -71,328.09 -71,328.09 -71,328.09 Check 02/19/2013 010583 VOID J 0.00 0.00 Check 02/19/2013 010584 VOID J 0.00 0.00 Check 03/14/2013 010602 VOID J 0.00 0.00 Deposit 04/02/2013 J 25.00 25.00 Deposit 04/02/2013 J 60.00 85.00 Deposit 04/02/2013 J 150.00 235.00 Deposit 04/02/2013 J 220.00 455.00 Deposit 04/10/2013 J 150.00 605.00 Deposit 04/12/2013 J 10.00 615.00 Deposit 04/12/2013 J 20.00 635.00 Deposit 04/12/2013 J 340.00 975.00 Deposit 04/15/2013 J 150.00 1,125.00 Check 04/16/2013 010627 VOID J 0.00 1,125.00 Deposit 04/16/2013 J 40.00 1,165.00 Deposit 04/18/2013 J 275.00 1,440.00 Deposit 04/22/2013 J 110.00 1,550.00 Deposit 04/23/2013 J 230.00 1,780.00 Deposit 04/25/2013 J 10.00 1,790.00 Deposit 04/25/2013 J 77.00 1,867.00 Deposit 04/25/2013 J 220.00 2,087.00 Deposit 04/25/2013 J 672.00 2,759.00 Deposit 04/25/2013 J 874.64 3,633.64 Page 1 of 3 t •12:33 PM Rancho Cucamonga Community & Arts Foundation 05121/13 Reconciliation Detail 1010 PAL Checking Account, Period Ending 04/30/2013 Type Date Num Name Cir Amount Balance Deposit 04/25/2013 4 2,615.63 6,249.27 Deposit 04/25/2013 4 3,943.00 10,192.27 Deposit 04/25/2013 J 5,280.00 15,472.27 Deposit 04/25/2013 J 5,655.00 21,127.27 Deposit 04/30/2013 4 324.93 21,452.20 21752.20 21,452.20 Total Cleared Transactions -49,875.89 -49,875.89 Cleared Balance -49,875.89 158,452.59 Uncleared Transactions Check 03/20/2012 010360 Euper, Sam -1.00 -1.00 Check 06/27/2012 010440 Ealy,Jade -204.41 -205.41 Check 12/19/2012 010543 City of Rancho Cucamonga -500.00 -705.41 Check 04/15/2013 010625 Permeco -700.00 -1,405.41 Check 04/16/2013 010629 Kola 99.9 -1,500.00 -2,905.41 Check 04/16/2013 010628 Los Angeles Newspaper Group -1,250.00 -4,155.41 Check 04/22/2013 010634 City of Rancho Cucamonga -22,500.00 -26,655.41 Check 04/22/2013 010636 City of Rancho Cucamonga -5,727.63 -32,383.04 Check 04/29/2013 010637 Rancho Regional-Veterinary Hospital -610.87 -32,993.91 Check 04/29/2013 010638 Cucamonga School District -249.96 -33,243.87 Check 04/30/2013 010641 Wagner, Stephen -2,500.00 -35,743.87 Check 04/30/2013 010639 City of Rancho Cucamonga -2,000.00 -37,743.87 Check 04/30/2013 010640 Ontario Convention Center -100.00 -37,843.87 737,843.87 -37,843.87 Deposit 10/18/2012 30.00 30.00 Deposit 04/30/2013 100.00 130.00 Deposit 04/30/2013 7,180.00 7,310.00 7,310.00 7,310.00 Total Uncleared Transactions -30,533.87 -30,533.87 Register Balance as of 04/30/2013 -80,409.76 127,918.72 New Transactions Check 05/01/2013 010643 City of Rancho Cucamonga -35,780.48 -35,780.48 Check 05/01/2013 010647 City of Rancho Cucamonga -8,500.00 -44,280.48 Check 05/01/2013 010642 City of Rancho Cucamonga -4,000.00 -48,280.46 Check 05/01/2013 010645 City of Rancho Cucamonga -2,129.50 -50,409.98 Check 05/01/2013 010648 City of Rancho Cucamonga -1,725.00 -52,134.98 Check 05/01/2013 010646 Pomona Unified School District -125.00 -52,259.98 Check 05/02/2013 010650 Gordin,Scott -1,112.50 -53,372.48 Check 05/02/2013 010651 Gordin,Scott -1,112.50 -54,484.98 Check 05/02/2013 010649 Impressions Gourmet Catering -232.20 -54,717.18 Check 05/06/2013 010652 Victoria Impett, DVM -350.00 -55,067.18 Page 2 of 3 • •12:33 PM Rancho Cucamonga Community & Arts Foundation 05121/13 Reconciliation Detail 1010 • PAL Checking Account, Period Ending 04/30/2013 Type Date Num Name Clr Amount Balance Check 05/08/2013 010653 Outback Steakhouse -1,500.00 -56,567.18 Check 05/09/2013 010654 Minute Man Press of Rancho Cucamonga -483.03 -57,050.21 Check 05/09/2013 010660 Ontario Convention Center -56.80 -57,107.01 Check 05/20/2013 First Bankcard -8,013.81 -65,120.82 Check 05/29/2013 010658 Grant Bailey -500.00 -65,620.82 Check 05/29/2013 010657 Michael James Vandie -500.00 -66,120.82 Check 05/29/2013 010655 Jenna Lyn Minor -500.00 -66,620.82 Check 05/29/2013 010656 Jamie De Marco -500.00 -67,120.82 Check 05/29/2013 010659 Amber Marie De Alba -500.00 -67,620.82 767,620.82 -67,620.82 Check 05/01/2013 010644 Cheryl Yost Photography 0.00 0.00 Deposit 05/01/2013 10,000.00 10,000.00 Deposit 05/02/2013 1,110.00 11,110.00 Deposit 05/06/2013 703.19 11,813.19 Deposit 05/07/2013 2,960.00 14,773.19 Deposit 05/08/2013 800.00 15,573.19 Check 05/15/2013 010661 SB County Sheriffs Dept.RC Station 0.00 15,573.19 Check 05/15/2013 010662 Omnipotent 0.00 15,573.19 15,573.19 15,573.19 Total New Transactions -52,047.63 -52,047.63 Ending Balance -132,457.39 75,871.09 Page 3 of 3 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail April 2013 Class Name Memo Paid Amount Income 3010-Donations 3010.11-Brick Donation Alison Gillison-Freedom Courtyard Purchase(1)4 x 8 405 Affiliate Freedom Courtyard Gillison,Alison engraved brick 150.00 Dustin Ware-Freedom Courtyard 4 x 8 engraved brick 405 Affiliate Freedom Courtyard Ware,Dustin purchase 150.00 Change Acct number for FC brick purchase made by Ward, 405 Affiliate Freedom Courtyard Ward,Linda&Michael Michael&Linda from FC Donor to FC Brick... 0.00 405 Affiliate Freedom Courtyard Cowles,Henry&Susan Freedom Ctyd Brick Purchase/Henry&Susan CovAes 150.00 405 Affiliate Freedom Courtyard Craig Donor/Freedom Ctyd Brick Purchase 275.00 Total 3010.11 Brick Donation 725.00 3010.15-Spotlight Donor Donation JIM&Linda Daniels-PAL Spotlight Donor Pledge Payment 100 Operating/Program Fund Daniels,Jim&Linda (PPE4/4/13) 10.00 Total 3010.15 Spotlight Donor Donation 10.00 Total 3010 Donations 735.00 3015-Affiliate Donations 3015.11-Armed Forces Banner Donation 402 Affiliate ArmedForcesBanner Seas,Rosie Rosie Sosa-Armed Forces Banner Program Donation 25.00 402 Affiliate ArmedForcesBanner Huffman,Arlene Huffman,Arlene-Armed Forces Banner Program Donation 60.00 Siegmund,Herbert& Herbert&Cindy Siegmund-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Cindy Donation 60.00 Cooper,Jennifer& Jennifer&Barton Cooper-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Barton Donation 50.00 402 Affiliate ArmedForcesBanner Scott,Joan Joan Scott-Armed Forces Banner Program Donation 10.00 402 Affiliate ArmedForcesBanner Palmer,Fronde Francie Palmer-Armed Forces Banner Program Donation 60.00 Gonzales,Joaquin& Joaquin&Lupe Gonzales-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Lupe Donation 40.00 402 Affiliate ArmedForcesBanner Ibarra,Martina Martina Ibarra-Armed Forces Banner Program Donation 40.00 Wu,Evelyn&Seng Evelyn&Seng Chai Wu-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Chai Donation 40.00 Hernandez,Constance Constance Hernandez-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner (Connie)A. Donation 40.00 Gary&Denise Johnson-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Johnson,Gary&Denise Donation 100.00 Brian&Nanette Fulmer-Amled Forces Banner Program 402 Affiliate ArmedForcesBanner Fulmer,Brian&Nanette Donation 40.00 402 Affiliate ArmedForcesBanner Kropacek,Christy Christy Kropacek-Armed Forces Banner Program Donation 40.00 402 Affiliate ArmedForcesBanner Boling,Harry Harry Boling-Armed Forces Banner Program Donation 40.00 402 Affiliate ArmedForcesBanner Sanchez,Rachel Rachel Sanchez-Armed Forces Banner Program Donatlon 20.00 William&Madene Fisk-Armed Forces Banner Program 402 Affiliate ArmedForcesBanner Fisk,William&Marlene Donation 40.00 Henry,Mark AA Anne Mark A.&Anne M.Henry-The Creed Family Armed Forces 402 Affiliate ArmedForcesBanner M. Banner Program Donation 40.00 Teresa B.Munoz-The Creed Family Armed Forces Banner 402 Affiliate ArmedForcesBanner Munoz,Teresa B. Program Donation 10.00 Hackley,William& William&Susan Hackley-The Creed Family Armed Forces 402 Affiliate ArmedForcesBanner Susan Banner Program Donation 40.00 Hood,Paul R.&Karye Paul R.&Karye K.Hood-Christopher Hood-The Creed 402 Affiliate ArmedForcesBanner K. Family Armed Forces Banner Program Donation 40.00 Susan L.Thomas-The Creed Family Armed Forces Banner 402 Affiliate ArmedForcesBanner Thomas,Susan L. Program Donation 100.00 Jon Hoffman-Creed Family-Armed Forces Banner 402 Affiliate ArmedForcesBanner Hoffman,Jon. Program Donation 100.00 Total 3015.11 Armed Forces Banner Donation 1,035.00 3015.13-Senior Center Donation 404 Affiliate Senior Cenlec2013 Scott,Duncan& Senior Gala Kathryn Duncan&Kathryn Scott-Black N White Gala 200.00 404 Affiliate Senior Center:2013 Senior Gala Vermilya,W G WG Vernilya-Black N White Gala 40.00 Page 1 of 5 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail April 2013 Class Name Memo Paid Amount 404 Affiliate Senior Center 2013 Rancho Mesa Care Senior Gala Center Rancho Mesa Care Center-Black N White Gala 5,000.00 404 Affiliate Senior Cente[2013 Senior Gala Hughes,Martha Martha Hughes-Black N While Gala 40.00 Total 3015.13 Senior Center Donation 5,280.00 3015.14•Animal Center Donation Animal Center Donor-General Donation-(Cash)Flea 401 Affiliate Animal Center Animal Center Donor Market 77.00 401 Affiliate Animal Center Hardel,Irene Animal Center Donor/March Donation 90.00 401 Affiliate Animal Center Rodriguez,Soledad Animal Shelter Donation-Soledad Rodriquez 40.00 Gid Smuts of Greater Animal Shelter Donation/Gid Scouts of Greater Los 401 Affiliate Animal Center Los Angeles Angeles Troopel 1734 277.00 401 Affiliate Animal Center Wells Fargo Bank Wells Fargo-Animal Donation 300.00 401 Affiliate Animal Center Kroger Kroger-Animal Donation 35.95 401 Affiliate Animal Center Kroger Kroger-Animal Donation 131.69 Western University of Western University of Health Sciences-Animal Center- 401 Affiliate Animal Center Health Sciences Medical 5,655.00 John Elway's Crown John Elways Crown Toyota Scion-Matched Animal 401 Affiliate Animal Center Toyota Scion Donation(per V.Fincher) 2,500.00 401 Affiliate Animal Center First Giving First Giving-Animal Center Donation 115.63 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Animal Center Donor-Flea Market(AC General Donation- Market Animal Center Donor Cash) 3,943.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Richards,Robert& Market Dana Robert and Dana Richards-Animal Center Flea Market 20.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Market Blades,Cristina L. Cristina Blades-Animal Center Flea Market 60.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Cucamonga Business Cucamonga Business Park/A H Reiter Dev.-Animal Market Park/A H Reiter Dev Center Flea Market 200.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Richards,Robert& Market Dana Robert and Dana Richards-Animal Center Flea Market 40.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Market Henry,Cynda L. Cynda Henry-Animal Center Flea Market 85.00 401 Affiliate Animal Center:4015 AC- Evenls/Fundmising:4015a FF Flea Charles Joseph Market Associates Charles Joseph Associates-Animal Center Flea Market 100.00 401 Affiliate Animal Center:4015 AC- Events/Fundmising:4015a FF Flea Market Toomolh,Michele Michele Toomoth-AC Flea Markel 25.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Nelson,Cynthia& Market James Cynthia and James Nelson-AC Flea Market 25.00 401 Affiliate Animal Center:4015 AC- Evenls/Fundraising:4015a FF Flea Steward,Daniel and Market Kristen Daniel And Kristen Steward-AC Flea Market 50.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea O'Bian-Kinsey,Paul and Market Diana Paul and Diana O'Brien-Kinsey-AC Flea Market 50.00 401 Affiliate Animal Center:4015 AC- Events/Fundraising:4015a FF Flea Richards,Robed& Market Dana Robert and Dana Richards-AC Flea Market 5.00 4U1 Althale Animal Center:4Uib AC- Events/Fundraising:4015a FF Flea Markel Yosbide,Jennifer G. Jennifer Yosbide-AC Flea Market 12.00 Total 3015.14 Animal Center Donation 13,83227 3015.16-Freedom Courtyard Donation VOID:Change Amt number for FC brick purchase made by 405 Affiliate Freedom Courtyard Ward,Linda&Michael Ward,Michael&Linda from FC Donor to FC... 0.00 Total 3015.16 Freedom Courtyard Donation 0.00 Total 3015 Affiliate Donations 20,152.27 3020.Event Income 3020.12-Event Ticket Sale 100 Operating/Program Fund:Fundraising Aclivilies:2013 Charles Joseph Chocolate&Wine Festival Associates Choc&Wine-Charles Joseph Associates 110.00 100 Operating/Program Fund:Fund raising Aclivities:2013 Chocolate&Wine Festival Bryan,Linda&Peter Choc&Wine-Peter and Linda Bryan 110.00 Page 2 of 5 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail April 2013 Class Name Memo Paid Amount 100Operating/Program Fund:Fundmising Activities:2013 Chocolate&Wine Festival Card Flex/Chocolate&WinelFickels Purchased 324.93 404 Affiliate Senior Center:2013 Senior Gala Crapson,Frank&Maria Frank and Maria Crapson-Black and White Gala Tickets 80.00 404 Affiliate Senior Center2013 Rancho Cucamonga Rancho Cucamonga VIP Club Senior Citizens of Rancho Senior Gala VIP Club Sr.Citizens Cucamonga 1,000.00 Total 3020A2 Event Ticket Sale 1,624.93 3020.2-Event Income-Misc 1uu Uperaeng/Program Fund:Fundmising Aclivities:2013 Chocolate&Wine Festival Daniels,Jim&Linda Choc&Wine/Jim and Linda Daniels 110.00 Total 3020.2 Event Income-Misc 110.00 Total 3020 Event Income 1,734.93 3150-Banking Income 3150.2-Interest Income 100 OperatinglProgram Fund Interest 2,065.72 Total 3150.2 Interest Income 2,065.72 Total 3150-Banking Income 2,065.72 3800•Grant/Sponsorship Income 3860.10-Kohl's Cares Kohl's Cares Sponsorship AIA Grant/Playschool Spring 100 Operating/Program Fund Kohl's Family Picnic 500.00 Kohl's Cares Sponsorship-247741/Playschool Spring 100 Operating/Program Fund Kohl's Family Picnic 500.00 Total 3860.10 Kohl's Cares 1,000.00 3899-Misc Grant/Sponsorship 100 Operating/Program Fund Macys Corporate Macys Corporate/Macys District Grant-Playschool 5,000.00 Total 3899 Misc Grant/Sponsorship 5,000.00 3800-Grant/Sponsorship Income-Other City Of Rancho Giry of Rancho Cucamonga-Pal Campaign-Promoting 100 Operating/Program Fund Cucamonga Arts&Literary 10.00 Total 3800 Grant/Sponsorship Income-Other 10.00 Total 3800 Grant/Sponsorship Income 6,010.00 Total Income 30,697.92 Page 3 of 5 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail April 2013 Class Name Memo Paid Amount Expense 5015-Affiliate Disbursements 5015.14-Animal Center Disbursements 401 Affiliate Animal Cenler:4012 AC- Special Spay&Neuter Voucher Program for Pit Bull dogs Pit Bull Grant Upland Animal Hospital Surgeries performed at Upland 243.39 401 Affiliate Animal Genter:4017 AC- Rancho Regional- Community Foundation AC Fund MedicaVlbv Medical Veterinary Hospital 52344/Lombardi Balance 610.87 Total 5015.14-Animal Center Disbursements 854.26 5015.16-Freedom Courtyard Disbursements Freedom Ctyd-Crane&Labor for installing channels for 405 Affiliate Freedom Courtyard Permeco granite slabs. 700.00 Total 5015.16 Freedom Courtyard Disbursements 700.00 Total 5015 Affiliate Disbursements 1,554.26 5020•Event Expense 5020.17•Marketing 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival Enterprise Media 2013 Choc&Wine Advertisement 1,068.00 100 Operating/Program Fund:Fundraising Activities:2013 Los Angeles Newspaper Chocolate&Wine Festival Group 2013 Choc&Wine Advertising 1,250.00 100 Operating/Program Fund:Fundraising Aclivibes:2013 Chocolate&Wine Festival Kola 99.9 2013 Choc&Wine Advertising 1,500.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival 909 Magazine Apr 2013 Choc&Wine Advertising 425.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival 909 Magazine May 2013 Choc&Wine Advertising 425.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival KTIE-AM Choc&Wine 2013/Banner Ad 150.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival KTIE-AM Choc&Wine 2013"Lets Dine Out'Ad 200.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival KFRG-FM Choc&Wine 2013/Ad 5/20/2013-6/2/2013 1,000.00 100 Operating/Program Fund:Fundmising Activities:2013 Los Angeles Times Chocolate&Wine Festival Media Group Choc&Wine 2013/Foothill Reader Ad 318.74 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival Little Bear Productions Choc&Wine 2013/Creation of Save the Date Ecard Ad 440.00 luu Uperabng/Program Fund:Fundraising Activities:2013 Golf City of Rancho Tournament Cucamonga LFP/Playbill Advertisement/Claremont Manor 1,000.00 Total 5020.17 Marketing 7,776.74 5020.19-Consultant Fee tuu uperatmg/Program Fund:Fund raising Activities:2013 Chocolate&Wine Festival Wagner,Stephen Choc&Wine May pymt 2,500.00 Total 5020.19 Consultant Fee 2,500.00 Total 5020 Event Expense 10,276.74 5130.RCCAAF Insurance 5130.1•Liability Insurance 1 U uperanng/Program Fund:Fundraising Activities:2013 Ontario Convention Chocolate&Wine Festival Center Chocolate&Wine Media-Chefs Day Luncheon 100.00 Total 5130.1 Liability Insurance 100.00 Total 5130 RCCAAF Insurance 100.00 Page 4 of 5 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail April 2013 Class Name Memo Paid Amount 5140•Taxes 100 Operating/Program Fund IRS 2011/12 Late Filing Penalty 1,900.00 Total 5140 Taxes 1,900.00 5800-Grant/Sponsorship Disbursements 5810.10•Target Spons.-Playhouse Cucamonga School PlayPartnerrrarget Grant Diso/Pickalicious Bus Trans(2 100 Operating/Program Fund District buses 3hrs)/ 249.96 Total 5810.10 Target Spons.-Playhouse 249.96 5820.10•Lewis Spons.-Playhouse City of Rancho 100 Operating/Program Fund Cucamonga Disbursement Randall Lewis 2012.2013 LFP Sponsorship 20,000.00 Total 5820.10 Lewis Spons.-Playhouse 20,000.00 5830.10-BOM Spons.-Cultural Center City of Rancho 100 Operating/Program Fund Cucamonga Sponsorship by BcA 2012/2013 Season 22,500.00 Total 5830.10 BOM Spons.-Cultural Center 22,500.00 5860.10-Kohl's Cares Spons. City of Rancho 100 Operating/Program Fund Cucamonga Mainstreet/Aladdin's Luck Perf/l/29,1/31,2/5 8 2/7 2,000.00 Total 5860.10 Kohl's Cares Spons. 2,000.00 5880.10•RCCAAF Spans. City of Rancho 100 Operating/Program Fund Cucamonga Disbursement RCCAF 2012.2013 LFP Sponsorship 42,500.00 Total 5880.10 RCCAAF Spons. 42,500.00 Total 5800 Grant/Sponsorship Disbursements 87,249.96 5999-Mlsc Expense 100 OperatinglProgram Fund VOID Voided Check 0.00 City of Rancho 100 Operating/Program Fund Cucamonga Reimb.to City/Office Spec.I-N.Canoda 6/26/12-01/24/13 5,727.63 Total 5999 Misc Expense 5,727.63 Total Expense 106,808.59 Total Expense 106,808.59 Total Income 30,697.92 Net Income -76,110.67 Page 5 of 5 1:09 PM Rancho Cucamonga Community & Arts Foundation O6IOSl13 Reconciliation Summary 1030 • LAW Account, Period Ending 05/05/2013 May 5, 13 Beginning Balance 2,968,515.89 Cleared Balance 2,968,515.89 Register Balance as of 05/05/2013 2,968,515.89 Ending Balance 2,968,515.89 Page 1 of 1 "12:53 PM Rancho Cucamonga Community & Arts Foundation 06105113 Reconciliation Summary 1010 - PAL Checking Account, Period Ending 05/31/2013 May 31,13 Beginning Balance 158,452.59 Cleared Transactions Checks and Payments-25 items -68,420.86 Deposits and Credits-35 items 33,008.69 Total Cleared Transactions -35,412.17 Cleared Balance 123,040.42 Uncleared Transactions Checks and Payments-14 items -66,885.66 Deposits and Credits-9 items 1,270.00 Total Uncleared Transactions -65,615.66 Register Balance as of 05/31/2013 57,424.76 New Transactions Deposits and Credits-8 items 2,990.00 Total New Transactions 2,990.00 Ending Balance 60,414.76 Page 1 of 1 '12:58 PM Rancho Cucamonga Community & Arts Foundation 06105113 Reconciliation Detail 1010 • PAL Checking Account, Period Ending 05/31/2013 Type Date Num Name Cir Amount Balance Beginning Balance 158,452.59 Cleared Transactions Checks and Payments-25 items - Check 04/15/2013 010625 Permeco J -700.00 -700.00 Check 04/16/2013 010629 Kola 99.9 J -1,500.00 -2,200.00 Check 04/16/2013 010628 Los Angeles Newspaper Group J -1,250.00 -3,450.00 Check 04/22/2013 010634 City of Rancho Cucamonga J -22,500.00 -25,950.00 Check 04/22/2013 010636 City of Rancho Cucamonga J -5,727.63 -31,677.63 Check 04/29/2013 010637 Rancho Regional-Veterinary Hospi J -610.87 -32,288.50 Check 04/29/2013 010638 Cucamonga School District J -249.96 -32,538.46 Check 04/30/2013 010641 Wagner,Stephen J -2,500.00 -35,038.46 Check 04/30/2013 010639 City of Rancho Cucamonga J -2,000.00 -37,038.46 Check 05/01/2013 010647 City of Rancho Cucamonga J -8,500.00 -05,538.46 Check 05/01/2013 010642 City of Rancho Cucamonga J -4,000.00 49,538.46 Check 05/01/2013 010645 City of Rancho Cucamonga J -2,129.50 -51,667.96 Check 05/01/2013 010648 City of Rancho Cucamonga J -1,725.00 -53,392.96 Check 05/01/2013 010646 Pomona Unified School District J -125.00 -53,517.96 Check 05/02/2013 010651 Gordin,Scott J -1,112.50 -54,630.46 Check 05/02/2013 010650 Gordin, Scott J -1,112.50 -55,742.96 Check 05/02/2013 010649 Impressions Gourmet Catering J -232.20 -55,975.16 Check 05/02/2013 ELEC J -45.12 -56,020.28 Check 05/06/2013 010652 Victoria Impett, DVM J -350.00 -56,370.28 Check 05/08/2013 010653 Outback Steakhouse J -1,500.00 -57,870.28 Check 05/09/2013 010654 Minute Man Press of Rancho Cucan J -083.03 -58,353.31 Check 05/20/2013 ELEC First Bankcard J -8,013.81 -66,367.12 Check 05/22/2013 010664 Wagner, Stephen J -1,000.00 -67,367.12 Check 05/22/2013 010663 Fund Raisers, Ltd. J -553.74 -67,920.86 Check 05/29/2013 010657 Michael James Vandie J -500.00 -68,420.86 Total Checks and Payments -68,420.86 -68,420.86 Deposits and Credits-35 items Deposit 04/30/2013 J 0.00 0.00 Deposit 04/30/2013 J 7,180.00 7,180.00 Check 05/01/2013 010644 Cheryl Yost Photography J 0.00 7,180.00 Check 05/01/2013 010643 City of Rancho Cucamonga J 0.00 7,180.00 Deposit 05/01/2013 J 10,000.00 17,180.00 Deposit 05/02/2013 J 55.00 17,235.00 Deposit 05/02/2013 J 55.00 17,290.00 Deposit 05/02/2013 J 55.00 17,345.00 Deposit 05/02/2013 J 55.00 17,400.00 Deposit 05/02/2013 J 55.00 17,455.00 Deposit 05/02/2013 J 110.00 17,565.00 Deposit 05/02/2013 J 110.00 17,675.00 Deposit 05/02/2013 J 1,110.00 18,785.00 Deposit 05/02/2013 J 1,595.00 20,380.00 Deposit 05/06/2013 J 703.19 21,083.19 Deposit 05/07/2013 J 1,155.00 22,238.19 Deposit 05/07/2013 J 2,960.00 25,198.19 Deposit 05/08/2013 J .800.00 25,998.19 Deposit 05/14/2013 J 280.00 26,278.19 Check 05/15/2013 010662 Omnipotent J 0.00 26,278.19 Page 1 of 3 12:56 PM Rancho Cucamonga Community & Arts Foundation 06105113 Reconciliation Detail 1010 • PAL Checking Account, Period Ending 05/31/2013 Type Date Num Name Cir Amount Balance Check 05/15/2013 010661 SB County Sheriffs Dept. RC Statio 4 0.00 26,278.19 Deposit 05/20/2013 J 10.00 26,288.19 Deposit 05/22/2013 4 2,585.00 28,873.19 Deposit 05/25/2013 4 110.00 28,983.19 Deposit 05/28/2013 J 0.00 28,983.19 Deposit 05/28/2013 4 50.00 29,033.19 Deposit 05/28/2013 J 520.50 29,553.69 Deposit 05/28/2013 4 660.00 30,213.69 Deposit 05/29/2013 J 55.00 30,268.69 Deposit 05/29/2013 4 245.00 30,513.69 Deposit 05/29/2013 4 550.00 31,063.69 Deposit 05/29/2013 J 1,500.00 32,563.69 Deposit 05/30/2013 J 10.00 32,573.69 Deposit 05/30/2013 4 330.00 32,903.69 Deposit 05/31/2013 J 105.00 33,008.69 Total Deposits and Credits 33,008.69 33,008.69 Total Cleared Transactions -35,412.17 -35,412.17 Cleared Balance -35,412.17 123,040.42 Uncleared Transactions Checks and Payments-14 items Check 03/20/2012 010360 Euper, Sam -1.00 -1.00 Check 06/27/2012 010440 Ealy,Jade -204.41 -205.41 Check 12/19/2012 010543 City of Rancho Cucamonga -500.00 -705.41 Check 04/30/2013 010640 Ontario Convention Center -100.00 -805.41 Check 05/09/2013 010660 Ontario Convention Center -56.80 -862.21 Check 05/22/2013 010665 City of Rancho Cucamonga -35,176.48 -36,038.69 Check 05/28/2013 ELEC First Bankcard -2,522.25 -38,560.94 Check 05/29/2013 010659 Amber Marie De Alba -500.00 -39,060.94 Check 05/29/2013 010656 Jamie De Marco -500.00 -39,560.94 Check 05/29/2013 010655 Jenna Lyn Minor -500.00 -40,060.94 Check 05/29/2013 010658 Grant Bailey -500.00 40,560.94 Check 05/30/2013 010667 Ontario Convention Center -22,802.72 -63,363.66 Check 05/30/2013 010670 Intervet, Inc. -2,997.00 -66,360.66 Check 05/30/2013 010671 Little Bear Productions -525.00 -66,885.66 Total Checks and Payments -66,885.66 -66,885.66 Deposits and Credits-9 items Deposit 10/18/2012 30.00 30.00 Deposit 05/28/2013 100.00 130.00 Deposit 05/28/2013 110.00 240.00 Deposit 05/29/2013 110.00 350.00 Deposit 05/29/2013 110.00 460.00 Check 05/30/2013 010666 Ontario Convention Center 0.00 460.00 Deposit 05/30/2013 110.00 570.00 Deposit 05/30/2013 300.00 870.00 Deposit 05/30/2013 400.00 1,270.00 Total Deposits and Credits 1,270.00 1,270.00 Page 2 of 3 •92:58 PM Rancho Cucamonga Community & Arts Foundation 06105113 Reconciliation Detail 1010 • PAL Checking Account, Period Ending 05/31/2013 Type Date Num Name Cir Amount Balance Total Uncleared Transactions -65,615.66 -65,615.66 Register Balance as of 05/31/2013 -101,027.83 57,424.76 New Transactions Deposits and Credits-8 items Deposit 06/04/2013 110.00 110.00 Deposit 06/04/2013 110.00 220.00 Deposit 06/04/2013 110.00 330.00 Deposit 06/04/2013 110.00 440.00 Deposit 06/04/2013 165.00 605.00 Deposit 06/04/2013 165.00 770.00 Deposit 06/04/2013 220.00 990.00 Deposit 06/04/2013 2,000.00 2,990.00 Total Deposits and Credits 2,990.00 2,990.00 Total New Transactions 2,990.00 2,990.00 Ending Balance -98,037.83 60,414.76 Page 3 of 3 1'17 PM Rancho Cucamonga Community IS, Arts Foundation 06/05113 Cash Basis Balance Sheet As of May 31, 2013 May J1,13 ASSETS Current Assets Checking/Savings 1010-PAL Checking Account 57,424.76 1030-LAIF Account 2,968,515.89 Total CheckinglSavings 3,025,940.65 Other Current Assets 12000-UnEeposlteC Funds 455.00 Total Other Current Assets Total Current Assets 3,025,485.65 TOTAL ASSETS 3,025,485.65 LIABILITIES d EQUITY Equity 30000-Opening Balance Equity 2,906,774.24 32000-Unrestricted Net Assets 293,078.44 Net Income .174,367.03 Total Equity 3,02 ,48866v� TOTAL LIABILITIES 8 EQUITY 3,025,485.65 Page 1 of 1 . 1:32 PM Rancho Cucamonga Community & Arts Foundation 06/05/13 Cash Basis Profit & Loss Detail May 2013 Class Name Memo Paid Amount Income 3010-Donation 3010.11-Brick Donation Freedom Ctyd Brick Purchase/Lois Doughty/For the Alla Lama 405 Affiliate Freedom Courtyard Doughty,Lois High School Alumni Assoc. 150.00 405 Affiliate Freedom Courtyard Slane,Wesley&Arnica Freedom Clyd Brick Purchase-Wesley and Article Slane 200.00 Total 3010.11-Brick Donation 350.00 3010.13•Theahe Seat Donation 404 Affiliate Senior Center Legacy Tree Albert Ridlovaski M.D Inc. Legacy Theater Sadist Albert Ridlovaski M Inc 300,00 1 Do Operating/Program Fund Ali,Mumtaz Legacy Seat Plaque/John Ali and Adam Ali 300.00 i neater nears Tor runoraisennumt s memcat uroupTur,craven 100 Operating/Program Fund Aureus Medical Group Barrage 30000 Total 3010.13-Theatre Seat Donation 900.00 3010.14-Legacy Tree Donation nun mmuare cenmr uenterT.egacy Tree:Wellness Pass City of Rancho Cucamonga Legacy Tree(Wellness Pass Equip) 0 D Total 3010.14 Legacy Tree Donation 0.00 3010.15-Spotlight Donor Donation City of Rancho Cucamonga City 1000peratinglProgram Fund Employees PAL Spotlight Donor Pledge Payment Linda Daniels 10,00 100 OperatinglProgram Fund Daniels,Jim&Linda PAL Spotlight Donor Pledge PaymentVaniels,Jim&Linda 10,00 1000perating/Program Fund Daniels,Jim&Linda Daniels,Jim&Linda I PAL Spotlight Donor Payment 1000 Total 3010.15 Spotlight Donor Donation 30.00 3010.30-Misc.Donation unancom uonanon my morgan ctamey tmptoyeeimorns uoug 100 Operating/Program Fund Morris,Doug&Dee S Dee 1,600,00 Total 3010.30-Misc.Donation 1,500.00 Total 3010-Donations 2,780.00 3015-Affiliate Donations 3015.11 Armed Forces Banner Donatlon Jon Hoffman/Creed Family Armed Forces Banner Program 402 Affiliate ArtnetlForces8anner Hoffman,Jon. Donation 0.00 Hrmec rorces manner urogram uonauomm¢naoi a manna 402 Affiliate AfinedFouci sBannef Ryan,Michael&Melinda Ryan 50.00 Total 3015.11•Armed Forces Banner Donation 50.00 3015.13-Senior Center Donation 404 Affiliate Senior Centec2010 Senior Gala City of Rancho Cucamonga Dinner&Auction(Black&While Gala) 0,00 404 Affiliate Senior Center City of Rancho Cucamonga Dinner B Auction(Black B White Gala) 0,00 404 Affiliate Senior Center 2011 Senior Gala City of Rancho Cucamonga Dinner B Auction(Black B White Gala 0 D aua nnwate mentor uenu reuT a cenmr Gala Gillison,John&Yesica Donated Ticket Sales Sr Gala/John&Vesica Gillison 80.00 Total 3015.13 Senior Center Donation 80.00 3015.14-Animal Canter Donation 401 Affiliate Animal Center 4015 AC- EventslFundresing Animal Center Donor AC/Outback Steakhouse Fund Raiser 1,160.00 401 Affiliate Animal Cenler4015 AC- Evenls/Fundraising Anila R.Ortiz AC/Outback Steakhouse Fund Raiser/Anita R.Ortiz 40,00 4D1 Affiliate Animal Center4015 AC- EventslFundraising Bell,Michael&Diane AC/Outback Steakhouse Fund RaiserR4ichael&Diane Bell 40,00 401 Affiliate Animal Center4015 AC- ACIOutback Steakhouse Fund Raiser/Ronald&Kellie EventslFundraising Cervantes,Ronald&Kellie Cervantes 40.00 401 Affiliate Animal Cenler.4015 AC- ACIOulbeck Steakhouse Fund RaiseACharles Joseph EventidFundraising Charles Joseph Associates Associates 100.00 401 Affiliate Animal Center 4015 AC- EventslFundraising Cobos,Tammy AC/Outback Steakhouse Fund RaiserfTammy Call 120.00 Page 1 of 7 . 1:32 PM Rancho Cucamonga Community & Arts Foundation 06/05113 Cash Basis Profit & Loss Detail May 2013 Class Name Memo paid Amount 401 Affiliate nimal Center 4015 AC- Events/Fundmising Cockrell,Rochelle AC/Outback Steakhouse Fund Raiser/Rochelle Cockrell 240.00 401 Affiliate Animal Cenmr:4015 AC- AC/Outback Steakhouse Fund Raiser/Cynthia L and James D Events/Fundraising Cynthia L 8 James D Nelson Nelson 20.0) 401 Affiliate Animal Center 4015 AC- AC/Outback Steakhouse Fund Raiser/Cynthia and James Evenls/Fundrsising Cynthia L 8 James D Nelson Nelson 40.00 401 Affiliate Animal Center:4015 AC- AC/Outback Steakhouse Fund Reiser/Angela 8 G.Anthony EvenWFundraising Feliciano,Angela 8 G.Anthony Feliciano 40.00 401 Affiliate Animal Center4015 AC- AC/Outback Steakhouse Fund RaiseriMetthew 8 Veronica EventslFundmising Finder,Veronica S. Fmcher 100,00 401 Affiliate Animal Centec4015 AC- EvenalFundraising 4015a FF Flea Market Interval,Inc. MicroohipOayMaylBWpay from Flea MarketAcct -2,997.00 401 Affiliate Animal Cemmr:4015 AC- EvenWFundraiang Jacobs,Terri AC/Outback Steakhouse Fund Raiserlfeni Jacobs 220.00 401 Affiliate Animal Center:4015 AC- EventslFundraising James,Mark 8 Marilyn AC/Outback Steakhouse Fund RaiserMlark 8 Marilyn James 40,00 401 Affiliate Animal Cantec4015 AC- AC/Outback Steakhouse Fund RaiserlDonna and Kenneth EventsfFundreisirg Kendrena,Donna 6 Kenneth Kendrena 40.00 401 Affiliate Animal Center.4015 AC- EventslFundraising Kuzminiski,Cherise AC-Outback Steakhouse Fund Raiser/Cherise Kuzminiski 20,M 401 Affiliate Animal Center 4015 AC- Mark 8 Nancy Mendoza Living ACIOutback Steakhouse Fund RaiserNark and Nancy Eventsffundraising Trust Mendoza Living Trust 1000 401 Affiliate Animal Carl 5 AC- ACIOutback Steakhouse Fund Raiser/The William E.Morgan E"ritslFundraising Morgan Jr,William 6 Shirley Jr,Family Trust of 1994 60.00 401 Affiliate Animal Center 4015 AC- EventslFundraising Nelson,Cynthia 8 James ACIOutback Steakhouse Fund Reiser/Cynthia 8 James Nelson 80.00 Petsmart Charities-Animal Care and Adoption Center/General 401 Affiliate Animal Center Petsmart Charities Donation 1,215.00 401 Affiliate Animal Center Petsmart Charities Petsmart Donation 105.00 401 Affiliate Animal Center Petsmart Charities Petsmart Donation 1,155.00 401 Affiliate Animal Center Petsmart Charities Petsmart Charities 280,00 401 Affiliate Animal Center Petsmart Charities Petsmart Charities 245.00 401 Affiliate Animal Centec4015 AC- Events/Fundreising Rennie,William 8 Sherry ACIOulback Steakhouse Fund Raiser/William 8 Sherry Rennie 60.00 401 Affiliate Animal Centec4015 AC- EvenalFundraising Richards,Robert 8 Dana ACIOutback Steakhouse Fund Raiser/Robed 8 Dana Richards 100.00 401 Affiliate Animel Centec4015 AC- Eventsffundraising Sassoon,Lori AC/Outback Steakhouse Fund Raiser/Lori 8 Marco Sassoon 60.00 401 Affiliate Animal Carl 5 AC- ACIOutback Steakhouse Fund Raiser/Stephen 8 Sandra EventslFundmising Stephen 8 Sandra Grmley Grimley 40.00 401 Affiliate Animal Centec4015 AC- EventsrFundmising Toy,Kathleen AC/Outback Steakhouse Fund Raiser/Kathleen Toy 20,00 401 Affiliate Animal Cenmr:4015 AC- Events/Fundraising Warner,Kris 8 Russell ACIOutback Steakhouse Fund Raisar/alis 8 Russell Warner 40.GD 4u 1 Mmllale Nmmm bemer:4u 10 Ak - Events/Fundraising Watson Edward 8 Tina AC/Outback Steakhouse Fund Raiser/Edward 8 Tina Watson 80.00 Total 3015.14-Animal Center Donation 2,963.00 3015.16-Freedom Courtyard Donation 405 Affiliate Freedom Courtyard City of Rancho Cucamonga City of RC/Freedom Courlyard/bih July Pass the Boot Money 703.19 405 Affiliate Freedom Courtyard Creed Rick and Kim Kim Creed Gold Star Family Donation 520.50 405 Affiliate Freedom Courtyard Lomat,Erick Freedom Courtyard/Tabletop Replica/Erick Lomet 100.00 405 Affiliate Freedom Courtyard Nielsen,Nettie Donation/Nettie Nielsen 140.00 Total 3015.16-Freedom Courtyard Donation 1,463.69 Total 3015-Affiliate Donations 4,556.69 3020-Event Income 3020.11-Event Sponsorship 4W nmllate oemor uomereu i4 aemor Gala Inland Empire Stages LTD Inland Empire Stages/Blk and While Gala 500.00 Total 3020.11-Event Sponsorship 500.00 3020.12 Event Ticket Sala 404 Affiliate Senior Center:2013 Senior Black and White Gala-Unknown Cash Donor(Need to Find Gala out who puchased the tickets 80,00 100 Operating/Program Funtl'.Fundraising Activities 2013 Chocolate 8 Wine Festival Aguilar,Regina Choc S Wine 2013(Angular,Regina 110.00 Page 2 of 7 . 1:32 PM Rancho Cucamonga Community & Arts Foundation 06105113 Cash Basis Profit & Loss Detail May 2013 Class Name Memo Paid Amount Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival Amaro,Elezabeth Choc&Wine 20131 Amaro,Elezabeth 55.00 100 OperatinglProgram Fund:Fundraising Aclivilies.2013 Chocolate&Wine Festival Arenas,Loretta Choc&Wine 2013/Aamm,Loretta 55.00 404 Affiliate Senior Center 2013 Senior Gala Atlas Buying Group Inc. Blk and White Gala-Atlas Buying Group Inc sow 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate S Wine Festival Barag,Dr.Steven 8 Taro Choc 8 Wine 2013 Barag,Dr.Steven&Taro 550.00 100 Operating/Program Fund:Fundreising Activities:2013 Chocolate&Wine Festival Brawn,D.G Choc&Wne 2013/Brown,0.G 110.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate B Wine Festival Carepia,Lisa Choc B Wine 20131 Carapia,Lisa 110.00 100 OperatinglProgram Fund:Fundraising Activities.2013 Chocolate 8 Wine Festival Cohen,Karen Choc&Wine 2013/Karen Cohen 165.00 100 OperatinglProgram Fund.Fundraising Activities.2013 Chocolate 8 Wine Festival Crabbe,C.W.&Maureen Choc&Wine 2013/Crabbe,C.W.&Maureen 110.00 100 Operatingfi'mgram Fund:Fundmising Activities 2013 Chocolate&Wine Festival Davies,Lester&Rebecca Choc&Wine 2013/Lester 8 Rebecca Davies 11000 100 Operating/Program Fund.Fundraising Activities:2013 Chocolate&Wine Festival DeLeeuw,Sara Choc&Wine 2013/Deleeuw,Sara 55.00 100 OperatinglProgram Fund:Fundraising Activities'.2013 Chocolate&Wine Festival Devnes,Linda Choc&Wine 20131 Devries,Linda 220,00 100 Operating/Program Fund:Fundmising Adivilies:2013 Chocolate&Wine Festival Diaz,Stephanie Choc&Wine 2013/Diaz,Stephanie 110.00 100 OperatinglProgram Fund'.Fundraising Adivities:2013 Chocolate&Wine Festival Drolet,Linnie Choc&Wne 20131 Dmlet,Linnie 55.00 100 Operating/Program Fund.Fundraising Activities:2013 Chocolate&Wine Festival Fincher,Mathew&Veronica Choc&Wine 2013/Mathew Fincher 110.00 100 OperatinglProgram Fund:Fundraising Adivities.2013 Chocolate&Wine Festival Geluchis,Maryellen&Albert Choc&Wine 20131 Galuchie,Maryellen&Albert 110.00 100 OperatinglProgram Fund Fundralsing Activities:2013 Chocolate&Wina Festival Gaudesi,Bonnie&John Choc&Wine 20131 Bonnie&John Gaudesi 110.00 100 Operating/Program Fund:Fundmising Activities:2013 Chocolate&Wine Festival Hudson,Sheylia Choc&Wine 20131 Hudson,Sheylia 165.00 404 Affiliate Senior Center 2013 Senior Gala JDL/FAIL Black and While Gala-JOL/RAL 80.00 100 OperatinglProgram Fund:Fundraising Activities:2013 Chocolate&Wine Festival Jones,Sharon Choc&Wine 2013/Jones,Sharon 110.00 100 OperatinglProgram Fund:Fundraising Activilies:2013 Chocolate&Wine Festival Kink,Elena Choc&Wine 20131 Kirk,Elena 55.00 404 Affiliate Senior Center2013 Senior Gala Lemon,Eric Black and White Gala-Lemon,Eric sow 100 Operating/Program Fund Fundraising Activities:2013 Chocolate&Wine Festival May,Leslie Choc&Wine 20131 Leslie May 55.00 100 Operating/Program Fund.Fundraising Activities:2013 Chocolate&Wine Festival McGuire-Emery,D 8 A Choc&Wine 2013/K McGuire-Emery 8 A0.Emery 110.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival Maier,Debra Choc&Wina 2013 Meier,Debra 110,00 100 Operabrig/Program Fund Fundraising Activities'.2013 Chocolate&Wine Festival Meier,Debra Choc&Wine 20131 Meier,Debra 0.00 404 Affiliate Senior Center2013 Senior Gala Meinhardt,Catheleen Black and White-Meinhardt,Catheleen 80.00 100 Operating/Program Fund:Fundraising Adivilies:2013 Chocolate&Wine Festival Moffatt,Christina A P Choc&Wine 20131 Moffatt,Christine A P 220.00 100 Operaling/Program Fund:Fundraising Activities'.2013 Chocolate&Wine Festival Pachon,Paula G. Choc&Wine 2013/Paula Pachon 55.00 Page 3 of 7 . 1:32 PM Rancho Cucamonga Community & Arts Foundation 06/05113 Cash Basis Profit & Loss Detail May 2013 Class Name Memo Paid Amount Affiliate enior Genter:2013 Senior Gala Peterson,Cora&Jahn Black and White Gala-Peterson,Cora 8 John 120.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate 8 Wine Festival Prescill Amaro Choc 8 Wine 20131 Prescill Amaro 55.00 100 Operating/Pnogram Fund:Fundmising Activities'.2013 Chocolate 8 Wine Festival Santos,Marie Choc 8 Wine 20131 Santos,Marie 55.00 100 Operating'Program Fund:Fundraising Activities:2013 Chemists 8 Wine Festival Saracho,Nadine Choc&Wine 2013/Saracho,Nadine 55.00 100 Operating/Program Fund:Fundmising Activities:2013 Chocolate 8 Wine Festival Silvestro,Maria Choc&Wine 20131 Silvestre,Maria 165.00 100 OperatinglProgram Fund:Fundraising Activities'.2013 Chocolate 8 Wine Festival Smidede,Beatrice M. Choc 8 Wine 20131 Beatrice$midenle 55.BO 100 OperatinglProgram Fund:Furdraising Activities 2013 Chocolate&Wine Festival Sommer,James Choc B Wine 2013(Sommer,James 110.00 100 Operatingli rogram Foriffundraising Activities 2013 Chocolate B Wine Festival SteinoM,Marc Choc&Wine 20131 Steinarth,Marc 11000 404 Affiliate Sanicr Centec2013 Senior Gala SteinoM,Maria 8 Marc all,and White/Stainorl Maria&Marc 80.00 100 Operating/Program Fund.Fundraising Activilies:2013 Chemists&Wine Festival Stewart,Mary Chao&Wine 20131 Stewart,Mary 55.00 100 OperatinglProgram Fund:Fundraising Activilies:2013 Chocolate&Wine Festival Stewart Sarah Choc 9 Wine 2013/Stewart,Sarah 55.00 100 Operating/Program Fund:Fundraising Activities 2013 The Body Center Physical Chocolate&Wine Festival Therapy Choc 8 Wine 2013/The Body Center Physical Therapy 110.00 1uu uperaungrrrogram Fund.Fundraising Aclivities:2013 Chocolate&Wine Festival Zampiello,Tommy Choc 8 Wine 20131 Zampiello,Tommy 11000 Total 3020.12-Event Ticket Sale 4,560.00 Total 3020 Event Income 5,060.00 3800-Grant/Sponsonship Income 3810.10-Target-Playhouse season Lewis ram riaynouservisoaponsorsmp one con I ICN 100 Operating/Program Fund City of Rancho Cucamonga Phantom Tollbooth -8,500.00 Total 3810.10-Target-Playhouse Season .8,500.00 3820.10 Lewis-Playhouse Season 100 Operating/Program Fund Bank of America Bank of America Grant PMTA.ewis Playhouse Sponsorship 10O W Total 3820.10 Lewis-Playhouse Season 10,000.00 3860.10 Kohl'a Cares 100 Operating/Program Fund Kohl's Kohl's Cares Sponsonship/ihe Phantom Tollbooth 4/10/13 SOOpw 100 OperatmipProgram Fund Kohl's Kohl's Cares SponsorshipRhe Phantom Tollbooth 422013 50000 Total 3860.10-Kohl's Cares 1,000.00 Total 3800-GrantfSponsorshlp Income 2,500.00 3999 Misc Income International Hole in One correcting input on 12/13/12 refund should have gone back to 100 Operating/Program Fund Association 5020.30 Misc.Event Expenses. .901,00 vvomsnoP 4/4011 canoe i numoursamem cep on va14 100 Operating/Program Fund Wiens Collars,LLC canected from 3999-Misc Income to 5050-Bo... -1.667,64 Total 3999 Miss Income -2,568.64 Total Income 12,328.05 Page 4 of 7 1:32 PM Rancho Cucamonga Community & Arts Foundation 06105113 Cash Basis Profit & Loss Detail May 2013 Class Name Memo Paid Amount Expense 5010-Donor Expenses 5010.11 Bricks 405 Affiliate Freedom Courtyard Fund Raisers,Ltd. Pavers 553.74 Total 5010.11•Bricks 553.74 Total 5010-Donor Expenses 653.74 5015 Affiliate Disbursements 5015.13 Senior Canter Disbursements 404 Affiliate Senior Center2010 Senior Gala City of Rancho Cucamonga Legacy Tree(Well Pass),BIk&White,Dinner Auction 4,834.99 404 Affiliate Senior Center2011 Senior Gala City of Rancho Cucamonga Legacy Tree(Well Pass),BIkBWhite,Dinner Auction 2,196.06 404 Affiliate Senior Center.Legacy Tree:Wellness Pass City of Rancid.Cucamonga Legacy Tres,(Well Pass),BIkBWhite,Dinner Auction 28,145.43 404 Affiliate Senior Center2013 Senior Gala Gordin,Scott elk&White/1 at of 2 pmts/Caleriny5/4/2013 1,112.50 aua nnnime.em.r uemermu aamor Gala Gordin,Scott BIk 8 White/2nd finale pmVCatering 5/4/13 1,112.50 Total 5015.13-Senior Center Disbursements 37,401.48 5015.14-Animal Center Disbursements 401 Affiliate Animal Centec4015 AC- EventslFundraising Outback Blockhouse AC/Outback Steakhouse Fund Raised-ricket Sales 1,500.00 w i mminare nmmai uenrer:aur r wt,- Medical Victoria Impetl,DVM Vat Serv./Op.Cal Nip 2/26113-Spay Day Surgery 350.00 Total 5015.14 Animal Center Disbursements 11850.00 Total 5015-Affiliate Disbursements 39,251.48 5018-Giving Activities 6016.11-Performing Arts RCCAF 2013 Senior Scholarship Reciepient/Amber Marie De 1BIG 0perating/Program Fund Amber Maria Do Alba Alba 500,00 100 Operating/Program Fund Grant Bailey RCCAF 2013 Senior Scholarship RerAepient/Granl Bailey 60000 100 Operating/Program Fund Jamie De Marco RCCAF 2013 Senior Scholarship ReciepienWamis De Marco 500,00 nuu, r Gu IJ oemer omoiarsnlp deci pienumiclam Jamas 100 Operating/Program Fund Michael James Vandie Vandie 500.00 Total 6018.11-Performing Arts 2,000.00 Total 5010-Giving Activities 2,000.00 5020 Event Expense 5020.11-Event Decoration i uu uperavngrrrogram Fund:Fundmising Activities'.2013 Chocolate&Wine Festival First Bankcard 3J's Glass Company 748.96 Tolle 6020.11-Event Do....do. 748.96 5020.12 Event FoodlBeverage 404 Affiliate Senior Center 2013 Senior Gala Impressions Gourmet Catering Bit,&While/Bartending 21rrs/5/42013 232.20 1w upereengn-rogram Fund:Fundraising Activities 2013 Chocolate B Wine Festival Ontario Convention Center Choc&Wine 2013/Food/Event Services Cont kP130632 12,928.40 Total 5020.12 Event Food/Beveraga 13,160.60 6020.14-Raffle Prises iw uperaunevrogram Fund:Fundraising Activities:2013 Chocolate&Wine Festival Wagner,Stephen Choc&Wine 2013/Budget Line825113affle Items 1,000,00 Page 5 of 7 1:32 PM Rancho Cucamonga Community & Arts Foundation 06/05/13 Cash Basis Profit & Loss Detail May 2013 Claes Name Memo Paid Amount Total 5020.14-Raffle Prizes 1,000.00 5020.17-Marketing 100 Operating/Program Fund:Fundraising Aclivilies:2013 Chocolate&Wine Festival First Bi nkcard Wordi ll Ad 375.00 100 Operating/Program FundPundreising Activities:2013 Chocolate&Wine Festival Little Beer Productions Choc&Wine 20131 Intend Entertainment Group 75.00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate&Wine Festival Little Bear Productions Choc&Wine 2013/Daily Bulletin 50.00 100 Operating/Program Fund Fundmising Activities 2013 Chocolate&Wine Festival Little Bear Productions Choc&Wine 20131 Daily Bulletin 90,0 100 Operating/Program Fund:Fundraising Activities.2013 Chocolate&Wine Festival Little Bear Production Choc&Wine 2013/Press Enterprise 50.00 100 Operating/Pi ogram Fund:Fundraising Activities.2013 Chocolate&Wine Festival Little Bear Productions Choc 6 Wine 2013/Press Enterprise 30.00 100 Operating/Program Fund:Fundraising Activities.2013 Chocolate B Wine Festival Little Bear Productions Choc B Wine 2013/Kala 999 30.00 100 Operating/Program Fund:Fundraising Activities'.2013 Chocolate&Wine Festival Little Bear Productions Choc S Wine 2013/Digital Display Ads Amhibald/Freevay 200.00 mine man cress or nano 1000perating/Program Fund Cucamonga Foundation Mrktg 483.03 Total 5020.17-Marketing - 1,363.03 5020.22-Event Staffing 1w uperaimgrrogram Fund:Fundraising Activities'.2013 Chocolate B Wine Festival Ontario Convention Center Choc&Wine 2013/Food/Event Services Cont#P130632 _ 9,874.32 Total 5020.22-Event Stalling 9,674.32 5020.30-Misc Event Expenses 100 Operating/Program Fund.Fundraising Achwities:2013 Chocdale&Wine Festival First Bankcard Lamar Companies 1,250.00 mtamanona,nous at vne correcting Input on 1 ti l a/l L remno snoum nave gone no"to 100 Operatmg/Prcgrem Fund Association 5020.30 Misc.Event Expenses.Ong... -901.00 Total 5020.30-Misc Event Expanses 349.00 5020-Event Expense-Other 1 W Operating/Program Fund Ontario Convention Center Choc&Wine 2013 Contract NP130632 000 Total 5020 Event Expense-Other 0.00 Total 5020-Event Expense 26,515.91 5050-Board Conferences/Meetings one rea nom a»ru-Misc income in wo,boarc 100 Operating/Program Fund Wiens Cellars,LLC Comemece/Meetings -1,667&1 Total 5050-Board Conferances/Meetings 1,667.64 5130 RCCAAF Insurance 5130.1-Liability Insurance 100 Operating/Program Fund.Fundraising Activities:2013 Chocolate&Wine Festival First Bankcard Media Day/Choc&Wine/Liability Insurance 56.50 iw uperanngn-rogram Fund'.Fundraising Activities 2013 Chocolate&Wine Festival Ontario Convention Center Media Day/Choc&Wine 2013-Balance Due 55960 Total 5130.1 Liability Insurance 113.30 Total 5130-RCCAAF Insurance 113.30 Page 6 of 7 1:32 PM Rancho Cucamonga Community & Arts Foundation 06/05/13 Cash Basis Profit & Loss Detail May 2013 Class Name Memo Paid Amount 5800-GranUSponsorship Disbursements 5810.10-Target Spans.-Playhouse Lewis ram riaynouse,Dus neimorvvesrmom eiamemary- 100 OperatinglProgram Fund Pomona Unified School District Aleddin's Luck 12500 Total 5810.10-Target Spans.-playhouse 125.00 5820.10-Lewis Spans.-Playhouse 100 OperatinglProgram Fund City of Rancho Cucamonga Lewis Farm Playhouse(Phantom Tollbooth Tickets 2,129.50 Total 5820.10-Lewis Spans.-Playhouse 2,129.50 5880.10-RCOAAF Sports. Lewis ram riaynouseruitiD or aponsorsmWacnom 100 Operating/Program Fund City of Rancho Cucamonga TicWPhantom Tollbooth 1,725.00 Total 588D.10-RCCAAF Spons. 1,725.00 5800-Grant/Sponsorship Disbursements-Other macys unt.uranumayscnooi-opnng ram riwicru ppy a s 100 Operating/Program Fund City of Rancho Cucamonga Library,Graduation 4,000.00 Total 5800-Gramsponsorshlp Disbursements-Other 4,000.00 Total 5800-Grant/Sponso ship Disbursements 7,979.50 5999-Mlsc Expense Merchant Svc Bank Card Fees CCD 45.12 302 Restrctd Yin Achievement Cheryl Yost Photography Photography Services for Playschool Graduation 0,00 100 Operating/Program Fund:Fundraising Activities:2013 Chocolate 8 Wine Festival First Bankwrd Media Day/Ontario CDnv Ctr Rent/Choc 6 Wine 2013 400,00 100 OperatingiProgram Fund:Fundraising Activities'.2013 Chocolate 8 Wine Festival First Bankwrd Ontario Conv Ctr Rent I Choc 8 Wine 2013 4,500.00 1000perating/Program Fund First Bankwrd CTC Constant Contact Com 294,00 100 Operatingt Program Fund First Bankwrd Luncheon On The Boarder Mexican 64.84 100 Opending/Program Fund.Fundraising Activities:2013 Chocolate 8 Wine Festival First Bankwrd Media Day/Ontario Conv Ctr Rent/Choc B Wine 2013 2,695.28 100 Operating/Program Fund First Bankwrd Double payment made for March Statement .140.31 100 OperatinglPmgram Fund First Bankwrd Dinner RCCAAF Meeting 424/13 91.79 100 OperatingrProgram Fund Jenna Lyn Minor RCCAF 2013 Senior Scholarship RectepienWenna Lyn Minor 500,00 100 Operating/Program Fund Omnipotent But Due Lilly Tomlin W31/13 0.00 ou-ounry anenn s uepr.n� 100 Operating/Program Fund Station April 2013 Security Inv#11840 000 Total 5999-Misc Expense 8,650.72 Total Expense 83,397.01 Total Expense 83,397.01 Total Income 12,328.05 Net Income (71,068.96) Page 7 of 7 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: June 12, 2013 CUCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS — CHAIR, VICE CHAIR AND SECRETARY/ TREASURER FOR FISCAL YEAR 2013/14 RECOMMENDATION To elect a Chair, Vice Chair and Secretary/Treasurer for the Rancho Cucamonga Community & Arts Foundation for Fiscal Year 2013/14. BACKGROUND According to the Foundation's by-laws, election of Chair, Vice Chair and Secretary/ Treasurer is to be conducted at the Board's annual meeting held in June each year. In addition, as some Members may be aware, the City Council has determined that a Member may not serve as Chair for more than two consecutive years. The current Chair, Vice Chair and Secretary/Treasurer are nearing completion of their first year in office. Staff has placed this item on the Foundation's agenda for the Board's consideration and action. Respectfully submitted, �Q2 �6A6_ Nettie Nielsen Community Services Director I:\COMMSERV\Coundl&Boards\CommunityFoundation%dministrabon\Stait\Staff Reports\20130ection.001213.dm STAFF REPORT COMMUNITY SER\'ICES DEPART' Date: June 12, 2013 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: SELECTION OF 2013 AWARD RECIPIENTS TO BE RECOGNIZED AT THE THE FRITZ COLEMAN PERFORMANCE ON OTCOBER 5, 2013 RECOMMENDATION Staff recommends that the Foundation Board discuss possible award recipients to be recognized at the Foundation's fundraiser that is scheduled to take place on Saturday, October 5`h at the Cultural Center in conjunction with the Fritz Coleman benefit performance. BACKGROUND The past two years the Foundation co-hosted an early evening reception in the Cultural Center's Bank of America Imagination Courtyard in conjunction with the opening night of the season at the Playhouse. Award recipients and donors were recognized that have supported the Foundation in their efforts to ensure that the arts flourish in Rancho Cucamonga and throughout the region. Donor attendance has been extremely low and for 2013 the board determined at their April board meeting to present the awards at the Fritz Coleman performance and determine a plan to invite award recipients and guests and possibly donors to the performance. Since this performance is a fundraiser, the goal is to sell as many tickets as possible. 2011 Recipients: Outstanding Business of the Year — Burrtec; Outstanding Individual of the Year— Pete Pitassi 2012 Recipients: Outstanding Business of the Year — Bank of America; Outstanding Individual of the Year—Tony Mize Staff is recommending that the Board consider possible candidates for the 2013 Awards. Some potential candidates for recognition include: Outstanding Business of the Year Outstanding Individual of the Year Vavrinek, Trine, & Day Co. LLP Chuck Buquet U.S. Bank Dr. Harvey Cohen Target A candidate of choice from the Board A candidate of choice from the Board Once the selections are made, staff will order the awards and take care of the required invitations and notification to the award recipients and work with the ad hoc committee for the performance. Respectfully submitted, K) Nettie Nielsen Community Services Director STAFF REPORT C0NMfUNI n'SERIrICES DEPARMENT Date: June 12, 2013 To: Rancho Cucamonga Community &Arts Foundation _RANCHO From: Nettie Nielsen, Community Services DirectorCA,tiIONGA Subject: REVIEW OF THE FOUNDATION'S BOARD AND COMMITTEE MEETING SCHEDULE FOR FISCAL YEAR 2013114 RECOMMENDATION Staff recommends that the Foundation Board discuss and adopt a meeting schedule for 2013/14. BACKGROUND Our board is reaching 13 members and has recently brought on several new members. Due to various scheduling conflicts, the Board should re-visit the meeting schedule for 2013/14. One challenge is the spring (April meeting) with the number of accountants and tax preparers on the Board. Another is carving out an entire day for goal setting. Staff is recommending a proposed schedule that includes: • 4 Full Board meetings annually (currently there are 5) • Combine the workshop with one of the full board meetings • Change meeting months for full board and executive board meetings • Consider day/time changes as needed Attached is a proposed meeting schedule for discussion. The schedule calls out some considerations if the Board determines to meet on a date other than the 2nd Wednesday of each month to avoid scheduling conflicts with City meetings. Additionally, with our new quarterly financial reports, we scheduled Executive Board meetings to coincide with those reports. The Board should also discuss meeting schedules for the various standing committees. Board members should review their calendars in advance of the meeting and be prepared to determine the meeting schedule for the full board and executive board, and potentially for each committee. Respectfully submitted, Nettie Nielsen Community Services Director It OMMU TSFOUNDATION NCHO CUCAMONGA IRNITY 2013/14 MEETING SCHEDULE RTSFO MEETING TIME CONSIDERATIONS: • City Council 15+ & 31d Wednesdays 7 p.m. • Park and Recreation Commission 3rd Thursdays 7 p.m. • City Executive Meetings Monday Mornings • CSD Staff Meetings Monday afternoons and 1 st Tuesdays FULL BOARD Current Regular Meetings: September, October, January, April, June (2nd Wednesdays 5- 7 p.m.) Annual Workshop: March, April or May (all day) Proposed Regular Meetings: September, December, March, June (151 Thursdays 5-7 p.m.) • September 5, 2013 • December 5, 2013 • March 6, 2014 • June 5, 2014 Annual Workshop: March in conjunction with board meeting 2-5 p.m. • March 6, 2014 EXECUTIVE BOARD Current August, October, December, February, May (2nd Wednesdays 9 a.m.) Proposed August, November, February, May or as needed (Discuss day and time) Quarterly Financial Reports: mid-month October, January, April, July SUBCOMMITTEES Goff Tournament-Chair. Richard Madsen Monthly April-November-Discuss day & time Party Train/Chocolate & Wine-Chair. Undo Bryan Discuss Board Development-Chair:Jeremy Kahn Discuss schedule Giylna Committee:Chair Thomas Galindo Discuss schedule Motor Gift Campolan (new-formerly Annual Campalan) Discuss schedule Markeflna& Oufreach (new) Discuss schedule AD HOC COMMITTEES Fdtz Coleman Fundraiser(new) Discuss schedule 1:\COMMS8IV\Coundl&eoards\COm uMyPoundatlon\MeetbV Schedule 2013.14 Cammuntly Foundation 4 Arts Board and Commfttoe MWaHng Schedule-FY 2012/13 [nage.. U.20121LOhM 9/18/12 # & d i Meetings Data Golf Committee Monday,July 9,201Y 4:00 PM X X X Chair Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,August 6,2012 4:00 PM X X X Chap' Ez utive/Finance Committee Wednesday,August 8,2012 9:00 AM I I X X I Chair I X Board Development Committee Thursday,August 16,2012 9:00 AM x x X x Annual Campaign Committee TBD TBD X x X Chair Golf Committee Wednesday September 5,2012• 4:00 PM X X x Chair Arts Giving Committee Wednesday,September 12,2012 4:00 PM X Chair X X X Board Meeting(Special) Tuesday,September 18,2012 5:00 PM X X X X x Chair x x X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,October 1,2012 4:00 PM x X X Chair Executive/Finance Committee Wednesday,October 10,2012 9:00 AM x X Chair X Golf Committee Monday,October 17,2012• 4:00 PM X X x Chair Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday, November 5,2012 4:00 PM X X X Chair Arts Giving Committee Wednesday,November 14,2012 4:00 PM X Chair X X x Board Meeting Wednesday,November 14,2012 5:00 PM x X x X X Chair X X X Annual Campaign Committee TBD TBD X X X Chair Executive/Finance Committee Did not meet in December x x Chair X Annual Campaign Committee TBD TBD X X X I Chair Arts Giving Committee Wednesday,January 23,2013 4:D0 PM X Chair x x X Board Meeting Wednesday,January 23,2013 5:00 PM X x X X X x x x X Annual Campaign Committee TBD TBD x X X Chair Party Traln/Choc a Wine Committee Monday,January 14,2013 4:00 PM x Chair X X Executive/Finance Committee Wednesday,February 13,2013 9:00 AM X x Chair X Annual Campaign Committee TBD TBD X X X Chir Party Train/Choc it Wine Committee Tuesday,February 12,2013 4:00 PM X Chair X X Board Development Committee Thursday,February 21,2013 9:00 AM x x X Chair Party Train/Choc a Wine Committee Tuesday,March 12,2013 4:00 PM X Chair X X God Committee Monday,April 1,2013 4:00 PM X X X Chair Arts Giving Committee Wednesday,April 10,2013 4:00 PM X Chair X X X Board Meeting Wednesday,April 10,2013 5:00 PM x X x X X x x X X Annual Campaign Committee TBD TBD X X X Chair Party Train/Choc a Wine Committee Tuesday,April 9,2013 4:00 PM X Chair X X Golf Committee Monday,May 6,2013 4:00 PM x X X Chair Executive/Finance Committee Wednesday,May 8,2013 9:00 AM X X Chair X Board Development Committee Thursday,May 16,2013 9:00 AM X x X Chair Annual Campaign Committee TBD TBD x x X Chair Spring Events/Party Train Committee Tuesday,May 14,2013 4:00 PM x Chair X X Board Workshop Wednesday,May 29,2013 TBD X x X X X X X X x Golf Committee Monday,June 3,2013 4:00 PM X x x Chair Arts Giving Committee Wednesday,June 12,2013 4:00 PM X Chair x x x Board Meeting Wednesday,June 12,2013 5:00 PM X X X X X X X X X Annual Campaign CommitteeTBD TBD x X X Chair Spring Events/Pa Train Committee T ,June 11,2013 1 4:00 PM X 1 Chair X X DNr/tlnr farAnaMl hn,P+10�ramalara nr aWrtle rCaMialbs4g rot Ilne•nm+ar msatae rtlMeaa SAWWAMa. •.revdadAN dasr Duet Aolidoyfbnwn o»/NR Rancho Cucamonga Community & Arts Foundation Workshop May 29, 2013 Suggested Topics for Consideration Fewer topics - In-depth Discussions -Achievable Results • Review 2012/13 Priorities • Seek Grant $ • Awareness & Branding • Increase Playhouse support/giving • Board Development • Fundraising Events • Select 2013/14 Priorities (samples) • Grow Endowment $ • Seek Grant $ • Awareness & Branding • Big/Individual Asks • Fundraising Events • Raising $ for operational costs • Increase Playhouse support/giving • Scholarships & Sponsorships • Board Development • Board Training —What topics are of interest? • Mission, Vision, Values (subcommittee report) • Business Strategies to Apply to Board Operation • Team Building • Fundraising Goals for 2013/14 • Fritz • Golf • Chocolate and Wine • Personal "Asks" Streamline Committee Structure • Fewer On-Going Committees • Use of Ad Hoc/Special Projects Committees Other Board Business (April Board meeting) • Selection of"Beneficiaries" for Events/Fundraising • Building Awareness/Forming Solid Partnerships • Board Social • City Recognition Event • Needs Assessment/Master Plan • Monthly Checklist STAFF REPORT COMM UN I'lY SERVICE;DEP.A.MIEN F Date: June 12, 2013 To: Rancho Cucamonga Community & Arts Foundation ,RANCHO From: Nettie Nielsen, Community Services Director uUCMONGA Subject: APPROVAL OF THE FOUNDATION'S FISCAL YEAR 2013/14 BUDGETS RECOMMENDATION Staff recommends that the Foundation Board review and adopt the Annual Operating Budget and the Endowment Fund Budget for the 2013/14 Fiscal Year. BACKGROUND Each June the Board of Directors reviews and adopts a budget for the fiscal year July 1 — June 30. The Operating Budget includes all events, programs and operational expenses. The budget attached does not include the Chocolate and Wine Festival for 2014. The Endowment Fund Budget shows the fund balance and expected interest to be accrued in 2013/14. The past several years the Foundation has also used these funds to offset operational expenses. Budget changes are made periodically throughout the year, by Board action. The budget has a new format, as will the financial reports the board receives. Revenues and expenditures are listed separately, as well as a column for actuals that will be updated for each board meeting. The Foundation's fundraising has not kept pace with expenses, and this is a point of discussion. The change in format was for two reasons. First, it is important that in addition to cash flow reports, the board sees the progress quarterly. Second, when applying for various grants, this format is one more typically requested. The budget does not include the activities of our affiliates, however, those transactions show up in regular reporting. We are implementing ways to structure the information so it is clearer the activities of the affiliates, versus the operations of the board. Staff will review the budget figures at the Board meeting. Respectfully submitted, l�(Phe� Nid5o'- - Nettie Nielsen Community Services Director Rancho Cucamonga Community &Arts Foundation Operating Budget July 1,2013 through June 30,2014 Updated through July 1,2013 Description - _ -- - _ Projected _ _ Actual Notes Grant Support $ 98,000.00 $ - See Revenue Breakdown Fundralsing Activities&Events $130,640.00 $ - Golf Tournament(October 1013) $ 110,440.00 $ 12 Act+10%/Sold Out Rev$153,500 Fritz Coleman Performance(October 1013) $ 8,500.00 $ - Annual Campaign $ - $ - PAL Campaign $ 2,700.00 5 - Remaining Pledges-need to verify Chocolate&Wine Festival(1014) $ - $ - Parry Twin Events(2013/14) $ 2,000.00 $ - Major Gift Campaign $ 5,000.00 New initiative Other $ 2,000.00 $ - Miscellaneous Donations ,Total Revenue 228,640.00 I Expenditures Desc olpn——- —-- — Projected _ _ Actual Notes —- ---— - Administration $ 31,880.00 $ Personnel $ 20,000.00 $ - OSi Part Time Office Supplies $ 800.00 $ Financial Compliance $ 3,800.00 $ - insurance $ 3,500.00 $ - Travel&Meetings $ 1,500.00 $ - verify Printing&Distribution $ 1,180.00 $ - Stationery,business cards;portfolios Marketing&Community Outreach $ 7,910.00 $ - See Marketing Breakdown Board Development&Training $ 4,500.00 $ - Donor Development&Retention $ 2,200.00 $ - DonorRecognitionEvent $ - $ - Was$6,000 Donor Awards $ 1,200.00 $ Donor Plaques/Bricks $ 1,000.00 $ - Fundralsing Activities&Events $ 74,950.00 $ Golf Tournament $ 74,450.00 $ - Sold Out Ekp$73,400INet$36000/hrc Mrk Exp Chocolate&Wine Festival $ - $ Fritz Coleman Performance(October1013) $ 500.00 PAL Campaign $ - $ VGCC/Playhouse Sponsorships $ 32,000.00 $ - Lewis Family Playhouse $ 10,000.00 $ Presenting Sponsor:Mid-Season Headliner Rancho Cucamonga Community Theatre $ 15,000.00 $ - Presenting Sponsor MainStreet Theatre Company $ 5,000.00 $ Supporter Black Box Productions $ 2,000.00. $ - Presenting Sponsor Arts Education&Accessibility Programs $ 46,000.00 $ - World Music Series(3Shows) $ 10,500.00 $ - Presenting Sponsor Tickets for Underserved Students&Families $ 5,000.00 $ - CourtyardProgram(Community Groups) $ 1,000.00 $ - Foundation Family Weekends for MSTC $ 20,000.00 $ High School Performing Arts Program Support $ 2,000.00 $ - StudentScholarshipProgram $ 2,500.00 $ - SeptemberArt Association Art Show $ 5,000.00 $ - Grant Supported Giving $ 97,500.00 $ - Lewis Family Playhouse $ 33,500.00 $ - Play Partners&Show Sponsorships MainStreet Theatre Company $ 43,000.00 $ - MSTCProductions ONLY Rancho Cucamonga Community Theatre $ 4,000.00 $ RCCT Productions ONLY Rancho Cucamonga Community Services $ 17,000.00 $ Programs run by City of Rancho Cucamonga Communfty5ervlces Deportment Tj otal Expenditures $296,940.00 $ Transfer to/(from)Endowment Fund $ (68,300.00) $ Page 1 of 1 Deserlptlen— _Projected Actual Grant Supported Programs $ 98,000.00 $ Bank of America Foundation $ 25,000.00 $ - Typically awarded Sept. Tickets for underserved families Kohl's Cares AiA $ 13,000.00 $ - Awarded monthly Awarded monthly Macy's District Grant $ 5,000.00 $ - Typically awarded Nov. Target Foundation $ 30,000.00 $ - Typically awarded Aug. MSTC School Tickets/Buses US Bancorp Foundation $ 25,000.00 $ - Typically awarded Sept. Tickets for underserved families Total Revenue Expenditures Description Projected Actual Notes_ Marketing&Outreach $ 7,910.00 $ - 2010-313 Foundation Report $ 3,650.00 $ - Bi•annuol.Printing$1,400;Design$2,250(Qty 1,000) Foundation Brochure $ 1,200.00 $ - Printing 4x9 Double sided mrd(Qty 2,000) Website Hosting/Maintenance $ 300.00 $ - $1.99mo x 36 months Foundation Constant Contact $ 1,260.00 $ - Miscellaneous Marketing Exp $ 500.00 Video Profile $ 1,000.00 $ - Optional Golf Toum Foam Boards/Pamphlets $ - $ - $1,050 Moved to golf tournament exp TotalRavenue $ 7,910.00 S _ •_ NCHO CUCAMONGA Rancho Cucamonga Community & Arts Foundation OMMUNITY RTSFOUNDATION Organizational RCCAAF Board of Directors NettieNielsen-Exec Support City Staff Executive & Melissa Morales-Agenda, Minutes, Logistics Finance Karen Silhanek/Heidi Gautschi-Financials/Admin Francie Palmer-Marketing/Fund Development Susan Sluka-Kelly-Playhouse/Arts Programs FUNDRAISING OPERATIONS COMMITTEES COMMITTEES Golf Tournament �---- Danielschneider Board Development NeweoardMembers/Capacity NettieNielsen Building/Training Party Train/Other -- Nettie Nielsen Fundraisers .-. � __...... .___ ,. Marketing & Outreach Francie Palmer Bi-Annual Report/Table _ Major Gift Campaign Displays/Website/Social Francie Palmer Media/Outreach (formerly Annual Campaign) ---•- -----•-•-- - --- -- Arts Giving Playhouse Giving/Scholarships/ SusanSluka-Kelly Fritz Coleman - _ _ _ Susan Sluka-Kelly Sponsorships/Other Giving STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: June 12, 2013 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: RECAP OF KEY POINTS FROM THE 2013 ANNUAL GOAL SETTING WORKSHOP HELD MAY 29, 2013 RECOMMENDATION Staff recommends that the Foundation Board receive this report for file. BACKGROUND Each year the Foundation Board conducts and annual goal setting workshop. This year the workshop was held on May 29, 2013 at the Victoria Gardens Cultural Center. The Board invited Jonathan Yorba, the Executive Director of The Community Foundation to address the board. Dr. Yorba emphasized the importance of the Board focus on strategies and higher level functions, including fundraising, leaving the operational issues to staff. He also discussed the critical role of the board in all types of fundraising, and stressed the importance of relationship building and high dollar requests to ensure the long term sustainability of the Foundation. He also touched on how we communicate our message through our Mission Statement, Vision and other forms of communication. I presented a brief history of recent programs, operations and budgetary results. We covered operational issues, reviewing the roles of staff, Board positions, committees and various business operations. The Board accepted a proposed schedule for issuing financial reports. Quarterly Reports 1 July 1, 2013 September 30,2013 October 17,2013 2 October 1, 2013 December 31, 2013 January 16, 2014 3 January 1, 2014 March 31,2014 April 17,2014 4 April 1,2014 June 30,2014 July 17, 2014 Other Reports Each Board Meeting As Needed Profit& Loss Detail Affiliate Reports Reconciliation Detail Event Reports Budget Year to Date Totals Class Quick Report RECAP OF KEY POINTS FROM THE 2013 ANNUAL GOAL SETTING WORKSHOP HELD MAY 29,2013 JUNE 12,2013 P,\GI?2 Fundraising Goats for Events Golf Tournament $31,856 Raised $36,000 Party Train $1,880 $2,000 Chocolate&Wine $20,000 Lost $5,690 2013 Goal Fritz Coleman $8,000 Raised $8,000 Other Fundraising/Grants Fund Development Coordinator Michelle Baldwin reviewed grants that the City regularly pursues for programs. The Board approved creating a new committee (replacing the Annual Campaign) to seek Major Gifts, headed by Jim Harrington. Outreach and Communications Francie Palmer, CSD Marketing Manager reviewed current marketing and branding efforts and led the Board through an exercise to prioritize marketing efforts. The top priorities for marketing and outreach were identified as • Table Displays at events and Playhouse performances • Foundation Events • Foundation Reports (Bi-Annual and Others) The Foundation is forming a new Marketing and Outreach Committee to tackle these operational objectives. This year we will be gathering data and publishing our bi-annual report. This report is a key piece to communicate our efforts to the community and our donors and prospective donors. Scholarship Presentations All of our 2013 Scholarship Recipients attended or were represented to receive their certificate and scholarship award. They were genuinely appreciative of the financial assistance. Wrap Up We wrapped up with reminders regarding the June meeting. However, the most important message overall, and an overriding theme of the day is that fundraising is not keeping pace with general operational spending and giving. The Foundation is regularly using reserves to balance the budget. The Board needs to make significant changes to its fundraising strategies and efforts, or adjust giving and operational expenses as needed. This will be the focus of discussion in adopting the budget for FY 2013/14. Respectfully submitted, Nettie Nielsen Community Services Director Chocolate & Wine Festival 2013 P&L N Description Actuol 12' Budget 13' Actuoi 13' Admissions 13' A Presenting Sponsor $ 7,500.00 $ 10,000.00 $ 8,000.00 50 B VIP Tables (2) & Board SOLD Tickets $ 3,750.00 $ 10,000.00 $ 6,670.00 106 C VIP Individual $ 250.00 $ 5,000.00 $ 200.00 2 D General Admission $ 8,010.00 $ 13,750.00 $ 8,900.00 158 E Media Day, Silent, Raffle, Live Auction s $ 12,000.00 $ 5,500.00 20 F Registration, Ballot, Program Sponsors $ 6,000.00 $ 2,000.00 10 G Raffle Tickets $ 2,280.00 $ 4,000.00 $ 1,440.00 H Silent Auction $ 21,431.00 $ 21,000.00 $ 13,770.00 1 Live Auction $ 12,625.00 $ 12,500.00 $ 7,000.00 1 Restaurants &Wineries Seating 40 K Media Partners & Other Comps Seating 52 TOTALS $ 55,846.00 $ 53,480.00 438 REVENUES $ 53,480.00 EXPENSES $ (70,603.00) P/L $ (17,123.00) Sponsorships &VIP Tables SOLD Columbia Steel 1 Morgan Stanley (Ballot) 1 Bank of America 1 Law Office of Tina Chen (Live) 1 VTD (Presenting) 5 VTD (Media Day) 1