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Home My WebLink About13/05/29 Special PANCHO CUCAMONGA COMMUNITY LASERFICHE &4RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS SPECIAL MEETING AGENDA May 29, 2013 9:00 a. m . Victoria Gardens Cultural Center - Celebration Hall 12505 Cultural Center Drive Rancho Cucamonga, California Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Chair Jeremy Kahn, Member Richard Madsen, Member Paula Pachon, Member Mark Rivera, Member City Offices: (909)477-2760 °`°`""°"°" RANCHO CUCAMONGA / COMMUNITY \\ &QRTSFOUNDATION COMMUNITY £t ARTS FOUNDATION BOARD OF DIRECTORS SPECIAL MEETING 2 May 29, 2013 A. Call to Order F2. ledge of Allegiance oll Call: Alfred Arguello _ Jim Harrington Taro Barag _ Jeremy Kahn Rosemarie Brown _ Richard Madsen _ Linda Bryan _ Paula Pachon Tina Chen Mark Rivera _ Thomas Galindo Bryan Snyder B. Communications from the Public This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. 11 C. Board Business 1. Annual Goal Setting Workshop of the Rancho Cucamonga Oral Presentation Community & Arts Foundation Board of Directors. D. Adjournment I, Melissa Morales, Rancho Cucamonga Community Et Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Rancho Cucamonga Community 8 Arts Foundation special agenda was posted on May 23, 2013, per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. COMMUNITY ANNUAL GOAL SETTING WORKSHOP �RTSFOUNDATION MAY 29, 2013 @ THE VICTORIA GARDENS CULTURAL CENTER 9:00-9:30 am Continental Breakfast, Welcome, Team Building 9:30 -9:50 am FOUNDATION 2 YEAR REVIEW (Power Point) Fund Raising Events Programs Operational Budget 9:50- 10:45 am ESTABLISH BOARD FUNDRAISING PLAN FOR 2013/14- PART 1 EVENTS Review Fundraising Events-Set Goals and Confirm Committees Chocolate&Wine Festival (June 2013)-Criteria For Evaluating Success Fritz Coleman Fundraiser(October 2013)- Fundraising Goal/Ad Hoc Committee Golf Tournament(October 2013)-Set Fundraising GoolNerify Committee Identify overall priorities and resources required 10:45- 11 am BREAK l l am -12 pm SPECIAL GUEST-JONATHAN YORBA, EXECUTIVE DIRECTOR OF THE COMMUNITY FOUNDATION OF RIVERSIDE AND SAN BERNARDINO COUNTIES LUNCH (12 - 12:45 pm) 12:45 - 1:30 pm ESTABLISH BOARD FUNDRAISING PLAN FOR 2013/14- PART 2 OTHER FUNDRAISING Identify Priorities for Other Fundraising - Set Goals and Confirm Committees Solicitations Outside of Events Grants 1:30- 2:30 pm ESTABLISH COMMUNICATIONS& OUTREACH PLAN FOR 2013/14 Identify and Prioritize RCCAF Outreach for 2013/14 RCCAF Program Report 2011-2013-Select Ad Hoc Committee Website Biannual Report Other Outreach Opportunities: E-Newsletter, Social Media 2:30- 2:45 pm BREAK 2:45- 3:30 pm OVERVIEW OF BOARD OPERATIONS Staff Support and Roles Board Leadership and Roles Foundation Business and Finance Foundation Affiliates 3:30-4:00 pm WRAP UP AND REMINDERS ITEMS FOR JUNE BOARD MEETING Board Elections 2013/14 Budget. Meeting Schedule, Committee Selections Board Development, Capacity Building, Socials Revised Strategic Plan/Action Items from Workshop 4:00-4:20 pm PRESENTATION OF SCHOLARSHIPS (Thomas and Jim) 4:20 pm ADJOURNMENT ESTABLISH BOARD FUNDRAISING PLAN FOR 2013/14 - PART 1 EVENTS Criteria For Evaluating Success GOLF TOURNAMENT (October 28, 2013) QUANTITATIVE MEASUREMENTS Net Dollars Raised: Budget Goal $80, 192 Deemed Successful $ Golf Sponsorships: Budget Goal $102,500 Deemed Successful $ Non-Golf Sponsorships: Budget Goal $30,000 Deemed Successful $ Auctions: Budget Goal $10,000 Deemed Successful $ Raffle/Mulligans: Budget Goal $6,750 Deemed Successful $ Attendance: Budget Goal 144+ Deemed Successful QUALITATIVE MEASUREMENTS • Foundation Brand & Identity • Location/Time of Year • Impact of New Audience at Event • Feedback Participants/Sponsors • Impact on Board Members Time • Ease/Time of obtaining Auction Items • Impact on Staff Members Time • Consultant Services ESTABLISH BOARD FUNDRAISING PLAN FOR 2013/14 - PART 1 EVENTS Criteria For Evaluating Success CHOCOLATE & WINE FESTIVAL (June 8, 2013) QUANTITATIVE MEASUREMENTS Net Dollars Raised: Budget Goal $ 5,690 Deemed Successful $ Sponsorships: Budget Goal $ 30,450 Sold To-Date $ 17,500 Deemed Successful $ Ind. Tickets Sold: Budget Goal $ 11 ,000 (200L Deemed Successful $ Auctions: Budget Goal $ 32,000 Deemed Successful $ Raffle: Budget Goal $ 4,000 Deemed Successful $ Attendance: Budget Goal 410 Deemed Successful QUALITATIVE MEASUREMENTS • Location • Foundation Brand & Identity • Ticket Cost • Impact of New Audience at Event . Restaurants & Winery Participation • Impact on Board Members Time . Ease/Time of obtaining Auction Items • Impact on Staff Members Time • Consultant Services • Time of Year/Competition ESTABLISH BOARD FUNDRAISING PLAN FOR 2013/14 - PART 1 EVENTS Criteria For Evaluating Success FRITZ COLEMAN PERFORMANCE (October 5, 2013) QUANTITATIVE MEASUREMENTS Net Dollars Raised: Budget Goal $ 5,000 Deemed Successful $ Sell Out Tickets $ 0 each x 25 Tickets (Award Recipients other Comps in Gold Level) Gold Level Tickets $19/21 *each x 375 Tickets = $7,500 Silver Level Tickets $16.50 * each x 145 Tickets = $2,390 Total Potential Gross Sales: $9,300 *Approximate ticket amount not including ticket surcharge of $1 .75 QUALITATIVE MEASUREMENTS • Foundation Brand & Identity • Impact of New Audience at Event • Impact on Board Members Time • Impact on Staff Members Time • Perception of Award Recipients COMMITTEE