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Home My WebLink About14/01/22 RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS RA NCHO CUCAMONGA OMMUNITY RTSFOUNDATION AGENDA LASERFICHE CITY OF RANCHO CUCAMONGA REGULAR MEETING January 22, 2014 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Al Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Member Jeremy Kahn, Member Rod LeMond, Member Paula Pachon, Member Mark Rivera, Member City Offices: (909)477-2760 RANCHO CUCAMONGA cOMMUNiTG COMMUNITY ft ARTS FOUNDATION &Q RTSFOUNDATION BOARD OF DIRECTORS January 22, 2014 2 1. Pledge of Allegiance 2. AI Arguello Jim Harrington _ Taro Barag _ Jeremy Kahn _ Rosemarie Brown _ Rod LeMond _ Linda Bryan _ Paula Pachon _ Tina Chen _ Mark Rivera Thomas Galindo _ Bryan Snyder None This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community & Arts Agenda pages Foundation Meeting held September 25, 2013. 1 -7 2. Receive and file Treasurers Reconciliation Summary 8- 14 Reports for the LAW and PAL Accounts through December 31, 2013. This is the time for the Board Members to present oral reports on the Board Committees. No action will be taken or discussion held. RANCHO CUCAMONGA COMMUNITY COMMUNITY 181 ARTS FOUNDATION &ARTSFOUNDATION BOARD OF DIRECTORS January 22, 2014 3 1. Golf Committee (Chair- TBD) 2. Spring Events/Party Train Committee (Chair-Bryan) 3. Executive/Finance Committee (Chair— Harrington) 4. Board Development Committee (Chair— Kahn) 5. Giving Committee(Chair- Snyder) 6. Major Gift Committee (Chair—Harrington) 7. Marketing and Outreach Committee (Chair—Pachon) The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Recommendations for the 2014 Golf Tournament. 15- 17 2. Discussion and adoption of 2014 Fundraising Goals. 18- 20 3. Consideration of a recommendation from the Giving - -- Committee -- Committee for Foundation Support for Playhouse Programs for the 2014/15 Season. 4. Consideration of a recommendation from the Major Gift and 21 -22 Marketing and Outreach Committees for use of an Interim Mission Statement. 5. Discussion of Special Topics for the Extended Board 23 Meeting on April 23, 2014. 6. Mid-Year Budget Review. - -- 7. Review of Committee List/Assignments. 24 8. Review of January through June 2014 Foundation Board 25 and Committee meeting schedules. RANCHO CUCAMONGA COMMUNITY COMMUNITY $ ARTS FOUNDATION &RTSFOUNDATON BOARD OF DIRECTORS January 22, 2014 4 This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Melissa Morales, Senior Administrative Secretary, hereby certify a true, accurate copy of the foregoing Community & Arts Foundation agenda was posted on January 16, 2014, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. U.*W of W0VW RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE SEPTEMBER 25, 2013, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community &Arts Foundation was held on Wednesday, September 25, 2013, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Chair Harrington who then led the Pledge of Allegiance. Present were: Board Members: Barag, Brown, Bryan, Chen, Kahn, LeMond, Madsen, Pachon, Rivera, Snyder and Harrington. Absent: Arguello and Galindo. Chair Harrington announced Member Galindo's intent to remain on the Board, but to decrease his active participation at this time. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager; Susan Sluka-Kelly, Community Services Supervisor; Daniel Schneider, Community Services Supervisor; Karen Silhanek, Management Analyst I; Heidi Gautschi, Office Specialist I and Melissa Morales, Senior Administrative Secretary. Guests: Bill Pallotto, Park and Recreation Commission Vice Chair and Janet Ryerson, Park and Recreation Commissioner. B. ANNOUNCEMENTS/PRESENTATIONS 1. Newly appointed Member Rod LeMond was introduced to the Board by Member Brown who had encouraged him to join the Foundation. He gave a brief self- introduction that was followed by a Board recess from 5:15 p.m. to 5:32 p.m. in order to give Members and opportunity to welcome him and enjoy a light dinner. The meeting reconvened with all Members present except Arguello and Galindo. Members who were unable to attend the recent Commission and Board Recognition Dinner were presented with plaques from Director Nielsen on behalf of the City in honor of their volunteer service to the community. 2. Presentation regarding the results of the Community-Wide Recreation Needs Assessment was moved following the Consent Calendar. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR Rancho Cucamonga Community &Arts Foundation - 1 - eptember , P" 1. To approve the Minutes of the Special Community & Arts Foundation Meeting held April 24, 2013; Special Community&Arts Foundation Meeting held May 29, 2013 and Regular Community &Arts Foundation Meeting held June 12, 2013. 2. To receive and file Treasurer's Reports for the months of July and August 2013 and Fiscal Year End Report for 2012/13. MOTION: Moved by Vice Chair Bryan, seconded by Member Kahn, to approve the Consent Calendar, as submitted. Motion carried: 10-0-1-2 (Abstain: LeMond; Absent: Arguello and Galindo) B.2.Manager Palmer was joined by Park and Recreation Commissioners Bill Pallotto and Janet Ryerson for the presentation regarding the results of the Community-Wide Recreation Needs Assessment. The Board was shown an abbreviated slideshow on the Assessment's findings and analysis and were provided handouts of the presentation which included information on the Assessment's purpose, project timeline, process undertaken for gathering the information and highlights of the survey results. Areas highlighted included responses to the survey concerning the ranking of importance of current programs and facilities, how well the respondent's needs are being met and ranking of the most important programs, activities and events to be added to or expanded in the next five years. Following the presentation, Board Members were asked if they had any questions or comments. Questions were raised concerning how respondents knew to rank a proposed library discovery center, status of Southwest Park, age range of those identified as "Baby Boomers" and if there is a correlation across key demographics. Staff and Commission responses clarified that the survey included the library's proposed discovery center question based on the suggestion provided at the initial focus group discussions, the status of the proposed Southwest Park is still pending a decision by the State concerning the property, the recognized "Baby Boomer" birthdates are from 1946 to 1964 and that there is a correlation across key demographics. Manager Palmer was applauded for her efforts as the Project Manager. E. BOARD REPORTS 1. Goff Tournament Committee — Committee Chair Madsen distributed a tournament brochure and reminded that the major fundraiser is only a month away. He asked ' Members to provide him with a status of any potential sponsorships or donations that they are working on. He reviewed the sponsors that have been secured to date and expressed some concern that the event was a little behind then in years past. He requested assistance by the Board in any way they could. Member Madsen was asked when the deadline was to secure sponsorships and he responded that all should be secured within the next three weeks. A suggestion was also made to consider contacting the Chamber of Commerce regarding their participation and support at which time Vice Chair Bryan offered to look into. Rancho Cucamonga Community&Arts Foundation - 2- September 25, 237 P7 Member Kahn left the meeting at 6:20 p.m. and returned at 6:25 p.m. 2. Spring Events/Party Train Committee — Committee Chair Bryan reviewed the events held in 2013 and expressed disappointment with the lack of some members' participation. She distributed a list of party train event ideas, encouraged each Member to host an event and announced that she is having a fundraiser at her house on October 19th, at 6:00 p.m., and all were welcome to attend. Member Rivera left the meeting at 6:30 p.m. and did not return. Member Snyder left the meeting at 6:31 p.m. and did not return. A question was asked whether all of the unsold silent auction items that were the property of the Foundation had been returned from the Chocolate and Wine Festival. Discussion ensued that included concern expressed regarding the progress of Consultant Wagner in tying up any loose ends with the event held in June. A suggestion was made to call a special meeting with the consultant and Director Nielsen indicated she would schedule a meeting with him next week. It was agreed that Chair Harrington would also attend on behalf of the Foundation. 3. Executive/Finance Committee — Committee Chair Harrington reported that the Committee's August meeting included updates on the activities of the various subcommittees, investment policy discussion and identification of agenda items for the Board meeting. 4. Board Development Committee — Committee Chair Kahn commented that recently interest has been expressed by an employee of Citizen's Business Bank. Member Barag added that Jason Gould has indicated he would like to join the Board at the beginning of the year. 5. Arts Giving Committee— Manager Kelly informed Members that a Committee meeting held earlier today resulted in no action by the Committee but that they would meet again in January to further discuss their recommendation for proposed Foundation giving for fiscal year 2014/15. Manager Kelly also informed that the application deadline was approaching for the high school scholarship program and that Members Brown and Chen had joined the Committee. 6. Major Gift Committee—to be discussed on Item F.1. 7. Marketing and Communication Committee — Committee Chair Pachon spoke of the initial Committee meeting held with the next one scheduled for October. She indicated that a focus will be given on the Foundation's Annual Report. Access for Member Kahn was requested in order to update the Board's web-site and Manager Palmer announced that press releases are in process for the Fritz Coleman fundraiser. Vice Chair Bryan added that she had submitted a letter to the editor of the Daily Bulletin re ardin the benefit of arts in the communityand highlightingthe Cultural Center. Rancho Ccaumonga Community &Arts Foundation - 3- September 5, P_ F. FOUNDATION BUSINESS 1. Review and acceptance of the Major Gift Committee 2013/14 Plan of Action was opened by Committee Chair Harrington. He spoke of meetings held so far one of which included Consultant Ron Wolff as provided for by a grant received from the Community Foundation of Riverside County. Staffs report was summarized which contained the Committee's Plan of Action, current funding breakdown chart, project timeline through April 2014 and newly created Donor Survey. An allocation of$1,000 to assist with various expenses was recommended. Following his comments, brief discussion by the Board took place. Comments were made that the Board needs to make sure they have a good idea of how donors view the Foundation and importance of contacting past donors regarding their willingness to facilitate other connections in the community. Member Pachon also explained the Foundation "affiliates" which Manager Palmer added now includes the military banner program. A question was asked regarding who applies for the various grants and Manager Palmer confirmed that both Community Services and Library staff have applied for and received grants benefitting the Cultural Center. Member Kahn left the meeting at 7:05 p.m. and did not return. MOTION: Moved by Vice Chair Bryan, seconded by Member Brown, to accept the Plan of Action for the Major Gift Committee and approve the allocation of $1,000 as requested. Motion carried: 8-0-5 (Absent: Arguello, Galindo, Kahn, Rivera and Snyder) 2. Information on the City's Investment Policy was presented by Chair Harrington. He made reference to the information provided in the agenda packet which included the City's Statement of Investment Policy and noted that currently the Foundation has no official policy in place. An inquiry was made whether the Foundation could implement a separate policy from the City's. Director Nielsen responded that the Board could approve their own policy but that it should closely follow that of the City's. Suggestions were made to consider looking at more long term investments, possibly form a subcommittee to work on the policy, to research whether administrative support will still be provided if the Board varies from the City's policy and to consult with City Treasurer Frost. Director Nielsen indicated she had spoken with City finance staff and they would be willing to assist in working with the Foundation on establishing its policy. In conclusion, Chair Harrington commented that the effort is just getting underway and will continue to be addressed by the Executive/Finance Committee who will draft a policy that the entire Board should be comfortable with. No other action was taken or discussion held. Rancho Cucamonga Community &Arts Foundation - 4 - September 25, 20 7T P1. Member Chen left the meeting at 7:21 p.m. and returned at 7:25 p.m. 3. Analyst Silhanek provided staffs update and recommendation regarding Restricted Funds of the Community & Arts Foundation. She informed Members of her and Specialist Gautschi's efforts to review each of the Funds and determine a plan of action for their expenditures and closure. She referenced staffs report which detailed the five funds and recommended expenditures. The five funds are: Youth Achievement; Off Leash Dog Park and the James Curatalo, Ralph Lewis and Betty McNay Memorial Funds. A question was asked whether the families of the memorial funds had been contacted and clarification requested on planned uses for the McNay Fund. Analyst Silhanek responded that the Curatalo Family had been contacted and were not interested re-activating the fund and that few contacts for the other funds were found. Director Nielsen clarified that the proposed use for the McNay Fund could be for use of technology such Pop-Up RC or possibly credit card swipers. She noted that there were not enough monies in the Fund that would greatly impact any specific programs. A comment was made that the funds should be earmarked for Foundation purposes only and Director Nielsen confirmed that the intent of the funds is to serve the community. A question was also asked as to the status of the Learn Not to Burn Fund and Analyst Silhanek indicated she would research the matter and report back. Following their questions and comments, the Board took the following action: MOTION: Moved by Member LeMond, seconded by Member Madsen, to accept staffs recommendation on the expenditure and closure of the Youth Achievement Fund, Off Leash Dog Park Fund, Curatalo Memorial Fund; Ralph Lewis Memorial Fund and McNay Memorial Fund. Motion carried: 5-0-5 (Absent: Arguello, Galindo, Kahn, Rivera and Snyder) 4. Chair Harrington called upon staff for the update on the Fritz Coleman Benefit Performance scheduled for October 5, 2013, and presentation of Foundation Awards at the Performance. Manager Kelly reported that the show is selling well and that Mr. Coleman has been very easy to work with. Committee Member Pachon encouraged the Board to buy tickets and attend and estimated that $9,000 could be grossed if the event sells out. She asked the Board's consensus if tickets could be sold to City staff closer to the event date at a 2-for11 special to help fill the house. The Board expressed their concurrence. Manager Palmer confirmed with the Board that former Member Chuck Buquet, U.S. Bank and Vavrinek, Trine and Day will receive their donor recognition awards immediately after the intermission. She gave the proposed timeline which includes a welcome reception at 6:30 p.m. In addition, an opportunity for those in attendance to give a voluntary donation will be provided. A suggestion was made that all of the Board Members present should be on stage to present the awards and have a presence at the information table. 5. Director Nielsen was called u on re ardin review of Committee assignments, Rancho Cucamonga Community &Arts Foundation - 5- --September 25, 2013 PF appointment of Board Members to various Committees and schedule of upcoming Foundation Board and Committee meetings. She reviewed with the Board their organizational chart, list of Committee assignments and meeting schedule. Following the review, no other discussion was held or action taken. 6. The update and status on the Rancho Cucamonga Community & Arts Foundation Name Change was provided by Manager Palmer who informed the Board that the Letter of Determination from the Internal Revenue Service is still pending receipt by staff and should arrive in the very near future. No other discussion was held or action taken. Vice Chair Bryan left the meeting at 7:55 p.m. and returned at 8:00 p.m. 7. Chair Harrington called upon Director Nielsen to discuss the possible re-alignment of terms of appointment to the Community & Arts Foundation Board. She referenced staffs report which included a chart of the current terms, as well as proposed new term dates which would bring the Board's appointments in line with the City's Commissions which are required by the Municipal Code to end in December rather than June as is currently the practice. She indicated that, from staff's perspective, appointments based on the calendar year will be easier than the current fiscal year terms. It was also noted that Members Madsen and Snyder's terms would be the first affected by this change. Brief discussion ensued. Board questions included whether the Foundation operates on a fiscal or calendar year basis and possible impacts to the appointments in December when the City is closed for business over the holidays. Director Nielsen responded that the Foundation operates on a fiscal year basis and the end of the year closure would not be impactful. Some support was expressed for keeping the appointment terms as is, and other support given to concur with staffs recommendation to change the effective dates. The Board then took the following action: MOTION: Moved by Vice Chair Bryan, seconded by Member Madsen, to approve that regular term appointments for the Board of Directors of the Community & Arts Foundation be set to expire in December and commence in January. Motion carried: 10-0-1-2 (Abstain: LeMond, Absent: Arguello and Galindo) 8. Manager Kelly provided the update and status of Foundation Supported Programs. She reviewed upcoming performances at the Playhouse as well as invited Members to attend the October 15t Director's meeting of the Aesop in Rancho Cucamonga production. She also informed the Board that complimentary tickets were available for the October 12th Bellydance Superstars Danzara show. Brief discussion by the Board ensued and a statement made that Members need to attend and support the Playhouse productions. Manager Kelly clarified that tickets for certain shows can be comped for Members if they are stewardinq a new attendee or-potential donor to the Rancho Cucamonga Community&Arts Foundation - 6- September 25, 2013 PF theater. The update was then received and filed. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Board Member Pachon commented on the number of Board Members who had left the meeting early and suggested that lengthy presentations such as Item C.2. not be placed at the beginning of the meeting to allow for Foundation business to be conducted prior to Members needing to leave. H. ADJOURNMENT MOTION: Moved by Member LeMond, seconded by Member Chen, to adjourn the Regular Rancho Cucamonga Community &Arts Foundation Meeting. Motion carried: 8-0-5 (Absent: Arguello, Galindo, Kahn, Rivera and Snyder). Meeting adjourned at 8:10 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho Cucamonga Community &Arts Foundation - 7- eptem er , 2 P7 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 12/31/2013 Doc 31, 13 M� Beginning Balance 2,772,239.69 Cleared Balance 2,772,239.69 Register Balance as of 1213112013 2,772,239.69 Ending Balance 2,772,239.69 Pf Rancho Cucamonga Community&Arts Foundation Reconciliation Summary 1010• PAL Checking Account,Period Ending 12131/2013 Doc 71.17 Beglnning Balance 209,850.07 Cleared Transaction Checks and Payments-141tsrrs .17.219.74 Deposita and Credits-15 Items 78.410.48 Tots)Cleared Transaction /9.200.72 Cleared Balance _ 228.950.78 Uncleared Transactions . . .. Checks and PaymeMs.altsma 3,001.97 . . . Total Uncleared Transaction - - . . 3.051.97' . Register Balance as or 12/71/2017 224.825.70 New Transactions DsPcslts and Crsdtia-2 Its= 1,438.00 Total Now Transactlam 1.435.00 Ending Balance 228.257.711 Po Rancho Cucamonga Community & Arts Foundation Operating Budget-July 1, 2013 through June 30, 2014 Updated through December 31,2013 Revenue — Dexdptlon,' .rojected. -- 1uly;1=31� ,'Augi 31 r Se t 13031 ,NGVA-, 0- .,;Dec 1=31�:��' -A�tUiir- Fundraising Activities&Events $ 1599 640 p$ 3,230 $ 700 $ 31,690 $ 44,990 $ 9,192 $ 6,440 $ 96,242 Golf Tournament(October 2013) $ 134,440 I $ - $ - 5 19,750 $ 37,953 $ - $ 5,250 $ 62,953 Fritz Coleman Performance(Oct 1013) $ 8,500�—$ $ - $ 7,584 $ $ 7584 , Annual Campaign PAL Campaign $ 2,700 $L 20 $ 10 $ 301 $ 20 $ 1,608 $ 10 $ 1,7081 Chocolate& Wine Festival $ $ 1,040 $ 111000 $ - $ - $ - $ 12,040 Parry Train Events(2013/14) $ 2,000 $ 1,920 $ 580 $ 610 $ 1,250 $ - $ 180 $ 4,640 Major Gift Campaign $ locoo $ - $ - �- $ ' $ $ BC Quakes Strike Ou[s $ $ $ L$ - $ 5,735 $ $ - $ 5,735 Other $ 2,000 1 $ 250 $ $ 300 $ 32 $ 5 1,000 $ 1,582 I tal ft4nue% $ -;159;640, -S ua=(3;230' $ !700-t$ui31;690 a$` n44,990 .$ 9,192";$',�6 4gtls:S "x.96;242; P1' Rancho Cucamonga Community & Arts Foundation Operating Budget-July 1, 2013 through June 30, 2014 Updated through December 31,2013 'Expenditures Destd tton :,- <.i dc, 'fPioiected 7uty.1=33- Aug WV' Si.' t 130 -;!Cl 13Lt riNov 130°;,,,:Dee 1 31 ` " )Actrial!• Administration $ 30,880 $ 2,-- $ 222 $ 220 $ 12 $ 147 $ 1,600 $ 4,599 Personnel $ 20,000 $ 2,151 $ _ $ - $ - $ - $ - $ 2,152 OJJire Supplies $ 800 $ 83 $ - $ - $ 12 $ - $ - $ 94 Financial Compliance $ 3,800 $ - $ 20 $ 99 $ - $ 10 5 75 $ 204 Insurance $ 3,000 $ - $ - $ - $ 1,836 $ 1,836 Travel&Meetings $ 2,000 $ I64 $ 25 $ 121 $ - $ - $ $ 310 Credit Card Fees $ - $ - $ 85 - I $ (311) $ (226)) Printing&Distribution $ 1,280 $ - $ 93 $ - $ - $ 137 $ - $ 229 Marketing&Community Outreach $ 7,910 $ - $ 318 $ 65 $ - $ - $ - $ 383 2010-313 Foundation Report $ 3,650 $ - $ - $ - $ - $ - $ Foundation Brochure $ 1,200 $ - $ - S - S - $ - $ Website Hosting/Maintenance $ 300 S - S - $ $ $ - $ _ $ Foundation Constant Contact $ 1,260 $ - $Miscellaneous Marketing $ 500 $ - $ 318 $ 65 $ - $ - $ _ $ 383 Video Profile $ 1,000 $ - $ - $ - I $ - $ - $ $ Board Development&Training $ 2,500 $ - $ 60 $ - $ - $ - $ - $ 60 Donor Development&Retention $ 2,200 $ 13 $ 56 $ 12 $ 721 $ - $ $ 803 Donor Recognition Event $ - $ - $ - $ - $ - $ 5 - $ 1 DonorAwords $ 1,200 $ - $ - $ - $ 721 $ - $ - $ 721 Don or Plaques/Bricks $ 1,000 $ 13 $ 56 $ 12 $ - $ - $ - $ 81 Fundraising Activities&Events _ $ 74,950 $ 7,070 $ - $ 2,819 $ 32,330 $ 886 $ 311 $ 43,415 Golf Tournament $ 74,450 $ 2,500 $ - $ 2,819 $ 31,880 $ 886 $ 311 $ 38,396 Chocolate& Wine Festival $ - $ 4,570 $ - $ - $ - $ - $ - $ 4,570 {I Fritz Coleman Performance(Oct 2013) $ 500 $ - $ - $ - $ 450 $ 450 I PAL Campaign $ $ - $ - $ - $ - $ - $ - $ it City Programs $ 62,500 $ - $ - $ - $ - $ 11,925 $ $ 11,925 Lewis Family Playhouse $ 10,000 $ - �- $ - $ - $ - $ - RCCommunityTheotre/BATG I $ 15,000 $ - i $ $ _ $ $ - $ - $ _ World Music Series(3 Shows) $ 10,500 $ - I $ - $ - i$ - $ 9,925 $ - $ 9,925 Tickets Jor Underserved Students/Families 5 - $ - $ - $ - $ - $ - $ - $ Foundation Family Wknds/Flex Pack MSTC $ 20,000 $ - $ - $ - $ - $ - $ - $ _ MainStreet Theatre Company $ 5,000 $ - I$ - $ - $ - $ - $ _ Black Box Productions $ 2,000 5 - $ I-$-� $ - $ 2,000 $ $ 2,000 Community Programs $ 9,500 $ 1,448 $ - $ - $ - $ 150 $ 1,161 $ 2,759 Courtyard Program/Community Groups) $ $ $ It $ $ - $ - $ $ H 5 Performing Arts Program 5upport $ 1,000 $ $ _ $ _ $ _ $ _ I $ = t Student Scholarship Program $ 1,500 $ It$ $ Is $ $ - September Art Association Art Show $ 5,000 1 $ 1,448 F$- $ $ $ 1501 $ 1161 $ 2,759 7otePEx endkures `+ $ 190440. 5; ,10.928,ll ±$e ;> 857 ,$:,13,108; Transfer to/(from)Endowment Fund $ (30,800) • $200,000 'Transferred from LA/FAccount p1 ' Rancho Cucamonga Community & Arts Foundation Operating Budget- Grants July 1,2013-June 30,2014 Updated through December 31,2013 Revenue :-,_,_a •,. .PoJetted ,,.July 131 �IAug}1,31:, .Se t-130` ;Oct 1 31-,, INov i 30 s .;0ec 1 Actual'• - Grant Support $ 98,000 $ 30,000 $ 1,500 $ 1,000 $ 25,500 $ 5,000 $ 21,000 .$ 84,000 Bank of America Sponsor(Foundation) $ 25,000 $ $ 10,000 $ 10,000 Bank of America Grant(Bank) $ 10,000 $ 10,000 Kohl's Cares AIA $ 13,000 $ - $ 1,5001 $ 1,000 $ 500 $ 1,000 $ 4,000 Macy's District Grant $ 5,000 $ - II $ 5,000 $ 5,000 Ralph Lewis Properties $ _ $ - I $ Target Foundation 1 $ 30,000 $ 30,000 $ 30,000 US Bancorp Foundation $ 25,000 $ $ 25,000 $ 25,000 iTotal'Revenue `, ; ..;„.,. � , ,_'•'$, -:498;000 '$',;3D�000,5$; �,,1;SOOx.$ ';1;OOOSt ` .25500 $` 84,'000, Expenditures Dedcriptlon:-'^ „+ ar>'.iBroetted -``luly1-31. ;Aug¢;31;a Sept)-'3:IOcti1.31. ,'Nov 130. DeC'143. `zActuab Grant Supported Giving $ 97,500 $ 1,500 $ 1,500 $ 7,398 $ 39,622 $ 11,472 $ 2,221 $ 63,712 Bank of America Foundation $ - $ - $ - $ - $ - $ 64 $ 948 $ 1,012 Bank of America Sponsorship $ - $ _ $ '$ _ $ _ $ _ $ - $ - $ Edison International $ - $ - $ fl_2,500 $ - $ - $ - $ 2,500 Forest City $ - $ - $ - $ 2,398 $ - $ - $ - $ 2,398 James Irvine Fdtn $ - $ - $ - $ - 5 35,000 $ $ - $ 35,000 Kohl's Cares AIA $ - $ 1,500 $ 1,500 $ - $ 1,000 $ - $ Macy's District Grant $ - $ - $ - $ 2,500 $ - $ 4,000 - $ - $ - $ 2,500 Target Foundation $ - $ - $ - $ - $ - $ 11,408 $ 1,273 $ 12,680 US Bancorp Foundation $ - $ - $ - $ - $ 3,621 $ - $ - $ 3,622 Lewis Family Playhouse $ 33,500 $ - $ - $ - $ - - $ $ _ MainStreet Theatre Company $ 43,000 $ - $ - $ - $ -l $ - $ Rancho Cucamonga Community Theatre $ 4,000 $ - $ -t $ - $ $ $ Rancho Cucamonga Community Services) $ 17,000 $ $ $ - $ $ TotaliExpendkitres ?, ° ,rr-2$ .'.":97;SOOi ;$ -"'7;3981 J$= 99,622„$:%i472 ;,•.:•.63;712 Transfer to/(from)Endowment Fund $ 500 p1' Profit & Loss by Class Affiliates - History As of December 31, 2013 Armed Friends of the Animal Forces Paciflc Senior Freedom RCNS Center Banner Electric Trail Center Courtyard Tennis TOTAL Income 3010 •Donations 0.00 300.00 0.00 9,800.00 55,309.64 2,700.00 68,109.64 3015 •Affiliate Donations 274,666.56 2,303.23 28,000.00 14,686.20 133,484.03 0.00 453,140.02 3020 -Event Income 5,077.22 0.00 0.00 11,245.00 0.00 0.00 16,322.22 Income 122,062.27 190.00 25,035.00 19,561.33 0.00 0.00 168,848.60 Total Income 401,806.05 2,793.23 53,035.00 55,292.53 188,793.67 2,700.00 704,420.48 Expense 5010 •Donor Expenses 0.00 0.00 0.00 1,054.17 25,138.42 0.00 26,192.59 5015 •Affiliate Disbursements 226,411.09 2,055.93 45,050.00 39,592.33 88,688.76 2,700.00 404,498.11 5018 • Giving Activities /Sponsorship 0.00 0.00 0.00 150.00 0.00 0.00 150.00 5020 • Event Expense 0.00 0.00 0.00 8,069.60 0.00 0.00 8,069.60 5150 • Bank Charges 120.00 0.00 0.00 10.00 0.00 0.00 130.00 5999 - Mlsc Expense 0.00 2.77 0.00 0.00 0.00 0.00 2.77 Total Expense 226,531.09 7058.70 45,050.00 48,876.10 113,827.18 2,700.00 439,043.07 Net Income 175,274.96 734.53 7,985.00 6,416.43 74,966.49 0.00 265,377.41 P1- Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Restricted Funds All Transactions J McNay Yth Off Leash Curatalo R.Lewis Memorial Achvmnt Dog Pk Memorial Memorial TOTAL Income 3990-Fund Transfer Income 1,463.16 171.40 125.00 6,351.84 660.51 8,771.91 Total Income 1,463.16 171.40 125.00 6,351.84 660.51 8,771.91 Expense 5015•Affiliate Disbursements 5015.20•Youth Achievement 0.00 171.40 0.00 0.00 0.00 171.40 Total 5015•Affiliate Disbursements 0.00 171.40 0.00 0.00 0.00 171.40 5018•Giving Activities/Sponsorship 5018.2•Student Scholarships 0.00 0.00 0.00 5,953.00 0.00 5,953.00 Total 5018•Giving Activities/Sponsor 0.00 0.00 0.00 5,953.00 0.00 5,953.00 5999• Misc Expense 0.00 0.00 125.00 0.00 0.00 125.00 Total Expense 0.00 171.40 125.00 5,953.00 0.00 6,249.40 Net Income 1,463.16 0.00 0.00 398.84 660.51 2,522.51 P1r STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: January 22, 2014 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: RECOMMENDATIONS FOR THE 2014 GOLF TOURNAMENT RECOMMENDATION Staff recommends that the Foundation Board discuss options and changes for the 2014 Golf Tournament, select a date and a chair person and identity a minimum fundraising goal. BACKGROUND Each year, with the help of a consultant, the Foundation has held the "Million Dollar Golf Tournament' at Red Hill Country Club. The Golf Tournament is the largest fund raiser for the Foundation, but has not yet reached its potential. The departure of our consultant Stephen Wagner opens up multiple exciting opportunities to restructure the Golf Tournament. Staff has met with Red Hill and obtained some good ideas and established a line of communication with the key Red Hill staff. Critical to its success is a strong Golf Committee and Chair who can focus all of their efforts on sponsorships. Please see the attached document outlining some of the potential changes to be discussed. Some of those decisions may ultimately be made by the Golf Committee itself, but it is important for the Board to select a chair and committee, a date and provide general direction. The staff liaison for the Golf Tournament is Daniel Schneider and the committee should begin meeting in February. BOARD ACTIONS REQUIRED • Identify committee members and select tournament chair that will lead the sponsorship and fundraising effort • Select date and provide input on other options presented • Identify minimum fundraising goal for the tournament Respectfully submitted, Nettie Nielsen Community Services Director P1� i C—camOnG COMMUNITY &,RTSFOUNDATION 2014 GOLF TOURNAMENT RECOMMENDATIONS Presented for Board of Directors Consideration January 22, 2014 TOURNAMENT DATE - Staff recommends option 2 History_ • Originally scheduled on Monday on/near Veterans Day weekend in November • Changed to last Monday of October to avoid conflict with Vets Day/Parade 2014 Option 1 • Maintain on current date, October 27, 2014 • With higher staff involvement (w/o consultant services), capacity to provide support is severely compromised because of proximity to other City events 2014 Option 2 • Move tournament to second Monday of September(September 8, 2014) • Red Hill only hosts tournaments on Mondays; this is the only other date available • Heat will be a larger factor of this date • Potential future conflict with League of California Cities conference. For next 2 years there will be no conflict. Should a future year conflict we would not be able to hold the tournament on this date and other date options may be limited. We would know well in advance and be able to come up with other options. • Sooner on the calendar means work would need to begin immediately TOURNAMENT PLANNING STRUCTURE - Staff recommends option 2 History_ • A consultant was used to work with Red Hill on tournament logistics, coordinate raffles, auction and contests and work with the committee on sponsorships. • City staff supported committee work, provided marketing, coordinated contract with consultant and provided accounts payable and receivables. 2014 Option 1 • City staff take over all duties except sponsorships, revamps the budget, reviews and makes recommendations regarding tournament elements (see below). Foundation hires an outside consultant to assist with sponsorships (however none have been identified and this adds additional time and cost) 2014 Option 2 • City staff take over all duties except sponsorships, revamps the budget, reviews and makes recommendations regarding tournament elements (see below). • Foundation works without the support of a sponsorship consultant. City staff cannot assist with this function other than providing leads and materials. All board members must commit to acquiring sponsorships or on in-kind donations. P1F TOURNAMENT BUDGET AND ELEMENTS - Stafrecommends option 2 and working hand in hand with the committee on any proposed changes. History_ • Tournament budget proposed as a fairly consistent number through the years but revenue figures have not been met. • Tournament has included a putting contest, Million Dollar Hole in One, 2-3 other Hole In One opportunities, $50,000 Putting Contest(not held in 2013 because of lack of sponsor), 3 meals, player "goody bags,"silent and live auction and raffle. 2014 Option 1 • Make no substantial changes to tournament structure but review budgetary expenses with Board focusing on sponsorships and raffle items. • Review and restructure if needed sponsorship packages and work on a new presenting sponsor. 2014 Option 2 • Staff to work with committee on money saving changes to tournament structure, review budgetary expenses with Board focusing on sponsorships. Review and restructure if needed sponsorship packages and work on a new presenting sponsor. • Some ideas have included: -.__--- o_ Reviewing breakfast and providing amore affordable breakfast option------ o Eliminating all but one of the Hole In One contests and the$50,000 Putting Contest and use some of the dollars used on insurance into a contests where someone will actually win. o If we eliminate the$1 Million Hole In One we'd re-brand the tournament name o Instead of the "goody bags," Red Hill would coordinate with Titleist or Footjoy to have merchandise available and we would provide a voucher-for example instead of providing $50-$75 worth of merchandise in the bag we would give them a voucher to spend on merchandise they actually select. We can also seek donated items for the goody bags. o Place greater emphasis on raffle (board members to assist in getting raffle items), and eliminate silent auction (unless board members obtain items) and revise live auction. BOARD ACTIONS REQUIRED • Identify committee members and select tournament chair that will lead the sponsorship and fundraising effort • Select date and provide input on other options presented • Identify minimum FUNDRAISING GOAL for the tournament STAFF WILL • Begin working immediately with committee, set up committee meetings, provide input on sponsor packages and prepare sponsorship brochure • Revised and make recommendations to the budget based on fundraising goal and other direction received • Coordinate date and all logistics with Red Hill Country Club Pi- STAFF REPORT COMMUNITY SERVICES DEPART TENT Date: January 22, 2014 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: DISCUSSION AND ADOPTION OF 2014 FUNDRAISING GOALS RECOMMENDATION Staff recommends that the Foundation Board discuss and adopt 2014 Fundraising Goals and identify Board leadership for each initiative. BACKGROUND Several changes are happening in 2014 that will impact the fundraising efforts of the Foundation. These include: • Departure of golf consultant and restructuring of that event including increased board commitment to tournament sponsorships (a separate staff report and recommendations will be discussed at the board meeting). • Removal of the Chocolate and Wine Festival as an event for 2014 • Ramped up efforts by the new Major Gift Campaign committee • Potential opportunity to be involved in Victoria Garden's tour de Fork event • Increased emphasis on the Party Train and other smaller events. Please see the attached 2014 Fundraising Goals for discussion (goal amounts are not filled in, this will be done at the Board meeting through Board discussion). It is also important to note that the Library Foundation will be holding their telethon in March and at some point will launch a larger fundraising effort for their second floor. BOARD ACTION REQUIRED • Review and discuss the 2014 Fundraising Goals • Adopt a plan including monetary goals and identified board leaders for each effort Respectfully submitted, Nettie Nielsen Community Services Director P1£, RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION 2014 FUNDRAISING GOALS Presented for Board of Directors Consideration January 22, 2014 GOLF TOURNAMENT - Largestevent, requires biggest board commitment Date/Location Fundraising Goal Chair/Staff Liaison Sept. 8 or Oct. 27 $ TBD/Daniel Schneider MAJOR GIFT COMMITTEE - Gifts$5,000 and above and naming rights Date/Location Fundraising Goal Chair/Staff Liaison N/A $ Jim Harrington/Francie Palmer PARTY TRAIN EVENTS - multiple smaller events throughout the year-all board members asked to host or co-host or otherwise assist with these events. Idea for Event Fundraising Goal Chair/Host $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda.Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ Pill TOUR DE FORK - An event planned by Victoria Gardens. We have asked to be considered to sell tickets(proceeds retained by Foundation). Our obligation, should we be asked would be to sell all tickets allocated to us. Date/Location Fundraising Goal Chair/Staff Liaison June VG $5,000 OTHER EVENTS/FUNDRAISING IDEADS Event/ideas Fundraising Goal Chair/Staff Liaison Night at Brio Night at Flemings WALL OF ART TILES/BRICKS/SEATS - ConsiderseUingadditiona/wall of art tiles, bricks and seats. Initiative Fundraising Goal Chair/Staff Liaison Wall Of Art Tiles $10,000 - $20,000 TBD/Susan Sluka-Kelly Bricks/Seats $ TBD/Susan Sluka-Kelly Total 2014 Fundraising Summary Event/Other Fundraising Goal Board Leader Golf Tournament $ Major Gift Campaign $ Jim Harrington Party Train Events $ Linda Bryan Tour de Fork $ Other Events $ Tiles/Bricks/Seats $ TOTAL GOAL $ P20 STAFF REPORT CONIMUNYIY SERVICES DEPARTMENT RANCHO Date: January 22, 2014 CUCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Francie Palmer, CSD Marketing Manager ' Subject: CONSIDERATION OF A RECOMMENDATION FROM THE MAJOR GIFT AND MARKETING COMMITTEES FOR USE OF AN INTERIM MISSION STATEMENT RECOMMENDATION The Major Gift Committee and Marketing Committee recommend, after discussion and review, the Board approve the use of an interim Mission Statement. BACKGROUND Previously, the Board and staff have discussed the desire to edit the Rancho Cucamonga Community & Arts Foundation Mission to provide clarity to the Foundation's goals and objectives, while also, assisting staff desire for broader inclusion of "community" in the Foundation's Mission Statement for more competitive grant applications. Recently, both the Major Gift Committee and the Marketing Committee have had discussions regarding the desire for an edited Mission Statement for materials being created for distribution. Committee members, along with Staff, developed the following recommended interim Mission Statement for consideration by the Board until a formal Mission Statement development process is completed. Proposed Interim Statement: The Rancho Cucamonga Community & Arts Foundation supports arts programming at the Victoria Gardens Cultural Center and community efforts throughout Rancho Cucamonga. Current Mission Statement: The Mission of the Rancho Cucamonga Community & Arts Foundation is to generously support arts programming at the Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga community by annually raising substantial funding and effectively managing our resources. P25 CONSIDERATION OF A RECOMMENDATION FROM THE MAJOR GIFT AND PAGE 2 MARKETING COM IITTEES FOR USE OF AN INTERIM MISSION STATEMENT JANUARY 22,2014 After review and discussion by the Board, the Major Gift Committee and Marketing Committee, recommend the Board approves the use of the proposed interim Mission Statement on collateral materials and on website references until a final Mission Statement is developed and approved. Respectfully submitted, � lC� �k\usr� Nettie Nielsen Community Services Director Cc: Susan Sluka-Kelly, Cultural Arts Manager Daniel Schneider, Community Services Supervisor P2 STAFF REPORT COMMUNITY SERVICES DEPAR"IIIENT Date: January 22, 2014 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: DISCUSSION OF SPECIAL TOPICS FOR THE EXTENDED BOARD MEETING ON APRIL 23, 2014 RECOMMENDATION Staff recommends that the Foundation Board discuss which special topics they would like included on the April 23, 2014 meeting. BACKGROUND In lieu of an all-day workshop the Board has opted for an "extended" meeting to be held on Wednesday April 23, 2014. The meeting will be structured as follows: 2 — 5 p.m. Special Topics aimed at long term visioning and planning 5 — 7 p.m. Regular Board meeting We will schedule breaks as needed and have our usual dinner meal. Some topics for consideration include: o Discussion of Board Chair successor o Discussion and adoption of a revised Mission Statement o Review of results of Donor Survey by the Major Gift Committee and Ron Wolfe o Discussion of board development, capacity building options o Discussion of operational challenges or opportunities Board members are welcome to bring up topics that they would like to explore with in- depth discussion at the April meeting. BOARD ACTIONS REQUIRED • Discuss and identify key topics to provide direction to staff to begin planning the extended meeting. Respectfully submitted, Nettie Nielsen Community Services Director P23 Rancho Cucamonga Community & Arts Foundation Committee Assignments 2013-14 UPDATED: W014 FUNDRAISING COMMITTEES ADMINISTRATIVE/GIVING COMMITTEES AD HOC COM Full Board Meetings Golf Tournament Spring Events/ Major Gift Executive&Finance Board Development Giving Committee Marketing and Fritz Committee Parry Train Committee Committee Committee (Susan S. Outreach Coleman (Daniel S. (Nettie N. (Frande P. (Nettie N. (Nettie N. Staff Liaison) (Susan S. (Susan S. Staff liaison) Staff Liaison) Staff Liaison) Staff Liaison) Staff liaison) staff Liaison) Staff liaison) Chair TBD Meeting Schedule 4th Wednesdays, IV Mondays.4 pm TBD 2nd Wedr of Month. First meeting Ausiz rt TBD 2nd usednesdays al 2nd Tuesdeyl at 4pm Completed Spm.January.Aprit from April to 1030 a.m. 711t.4pm 4pm in January,April monthly at VCCC June and September November August,November andfeptember (a/so special March and May workshop) Membership Goal Entire Board 5 Board Members Board Chair 5 Board Members 5 Board Members 2 Community Members Board Vice Chair Board Treasurer 1 Fundraising Chair Board Members 1 Giving Chair At Arguello X X Taro Barag X X X X Rosemarie Brown X X X Linda Bryan Vice Chair Chair X X X Tina Chen X X X Thomas Galindo X X X X Jim Harrington Chair X Chair Chair X Jeremy Kahn X X X Chair X X Rod LeMond X X Paula Pachon X X X X X Chair X Mark Rivera X X X Bryan Snyder Treasurer X X Chair cw.�maeo.m-co,�nw,mrw�mreNaw�wo✓vronmmw✓.v�ee,cemmmp n„�nn,u...i, N A NCHO C11 OMMRACAMOITYNGA 2013/14 MEETING SCHEDULE COMMUN &4RTSFOUNDATION Updated: 01/2014 FULL BOARD Regular Meetings: September, January, April, June (4th Wednesdays) • September 25, 2013 at 5 p.m. • January 22, 2014 at 5 p.m. • April 23, 2014 2- 5 p.m. (Goal Setting), AND 5 p.m. (Regular meeting) • June 5, 2014 • June 25, 2014 at 5 p.m. (Budget Adoption) EXECUTIVE BOARD 3rd Wednesday of the month - August, November, March, May Additional meetings can be scheduled on an as needed basis. • Wednesday, August 21, 2013 @ 4 p.m. • November 20, 2013 @ 4 p.m. • March 19, 2014 @ 4 p.m. • May 21, 2014 @ 4 p.m. Quarterly Financial Reports: mid-month October, January, April, July SUBCOMMITTEES Golf Tournament- Chair. tbd Monthly April - November- 2nd Mondays at 4 p.m. - City Hall Board Development- Chair: Jeremy Kahn TBD Giving Committee -Chair. Bryan Snyder Same as full board meetings - meeting at 4 p.m. (except April) -City Hall Motor Gift Committee- Chair:Jim Harrington 2nd Wednesday of the month at 10:30 a.m. City Hall Marketing and Outreach Committee -Chair: Paula Pachon 2nd Tuesday of the month at 4 p.m. at the Cultural Center Party Train/Sprina Event Committee - Chair. Linda Bryan No meetings required at this time AD HOC COMMITTEES Fritz Coleman Fundraiser (completed) I:\COMMSERV\CouncilBBoards\CommunityFoundationNeeting Schedule 2013.14 revised 9.13.doc P25 RCCAAFSQanUio fundl_1U&2o11•Ame 2013 Grant Income $ 160,000 l� Corporate Giving $ 73,129 Fundraising $ 22,742 Donoaons $ 57,418 Endowment $ 69,840 Total RCCAAF Source of Funds ■ FY's 2011&2012 ■ •Goof Inwme - •Corporate Giving • i Fundraising ■ Donations ■EndowmerK Rancho Curamo as Community&Arts Foundation IsenOriorks FY20116 2042 PlayPortners/Tickets $ 157,500 MomStrcet $ 20,000 Communry Arts/5upport S 46,292 Playhouse Performance Support $ 46,000 RCCommumty Theatre $ 34,200 World Musk lCourryord $ 21,500 8kck8oa Production $ 4,000 Scholarships S 7,000 Community/Support $ 46,637 Total $ 383,129 RCCAAF Beneficiaries of Funds July 2011-lune 2013 ■ ■ ■PlayPartners/Tickets •� nMalnSunit Community Arts/Support • Playhouse Performance Support •RC Community Theatre ■ •Workl Music/Courtyard ■8lackeoa Production ■Scholarships 0 Community/Stippall.. k + ft7l RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION IOV 4 Arts Giving History (Actuals) and 2014/15 Recommendations 2008/0912009/102010/11 2011/12 2012/13 2013/14 2014/15 Comments actual actual actual actual actual revised recommend Playhouse Performances Presenting Sponsor - Mid Season Headliner $10,000 $0* $10,000 $10,000 $10,000 $10,000 $10,000 1-2 Guest Artist Shows Presenting Sponsor - RC Community Theatre Series $20,000 $20,000 $15,000 $15,000 $15,000 $15,000 $15,000 2 RCCT/1 Broadway Supporter - MainStreet Theatre Program $5,000 $5,000 $5,000 $5,000 $5,000 3 Productions Studio Theatre Performances Presenting Sponsor - Black Box Productions Series $3,000 $1,500 $2,000 $2,000 $2,000 $0 1 production Arts Education/Accessibility/Programs Presenting Sponsor - World Music Series (3) $10,000 $14,000 $10,500 $8,500 $10,500 $9,925 $8,000 (+$2KfromB8VA)3concerts MainStreet Theatre's Artist in Residency/Outreach $5,000 $7,500 $7,500 $4,500 $0 $0 $0 Tickets for Underserved Students and Families $1,500 $1,500 $4,992 $0 $4,995 $5,000 $5,000 PlayPartners Program Courtyard Programming &Community Groups $2,500 $500 $0 $0 $0 RCCAAF "Family Weekends" for MainStreet Productions $11,743 $12,480 $13,500 $12,500 Foundation Family Saturdays Foundation Flex Packs Communi "Mini" Grant Program - High School Performing Arts Program Support $2,000 $2,000 $2,500 $2,500 RCCAF Scholarship Program $500** $2,500 $2,500 $3,000 Sponsorship Art Association Art Show $5,000 $7,500 $7,500 $7,500 $6,000 $5,000 $4,000 $51,500 $53,500 $64,492 $66,743 $70,475 $70,425 $65,000 *$10,000 approved for January 2010 Headliner not expended due to cancellation of performance **$2,500 approved for 2011/12 Student Scholarships, only one applicant was awarded reducing expense to$500 Decisions on Items in green can be deferred until Aril if needed I:\COMMSERV\Council&Boards\CommunityFoundation\BoardGoals\Goals\StrategicPlanProcess\SubcommitteesCurrent\Performing Arts Giving\2014\Arts Giving Historyw.Actuals