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Home My WebLink About14/04/23 Special RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY AGENDA c RTSFOUNDATION LASERFICHE COPY April 23, 2014 SPECIAL MEETING 2:00 p.m. REGULAR MEETING 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Al Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Member Jeremy Kahn, Member Rod LeMond, Member Paula Pachon, Member Mark Rivera, Member City Offices: (909)477-2760 RANCHO CUCAMONGA coMMUNiT"v COMMUNITY t3 ARTS FOUNDATION &RTSFOUNDATION BOARD OF DIRECTORS April 23, 2014 2 SPECIAL WORKSHOP 1. Pledge of Allegiance 2. Al Arguello _ Jim Harrington _ Taro Barag _ Jeremy Kahn _ Rosemarie Brown _ Rod LeMond _ Linda Bryan _ Paula Pachon _ Tina Chen _ Mark Rivera Thomas Galindo _ Bryan Snyder w This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following items are not public hearing items, although the Chair Agenda Pages may open the meeting for public input: 1. Completion of Board Survey. - - - 2. - -2. Distribution of Bi-Annual Report. - - - 3. - -3. Review of Survey Results by the Major Gift Committee. -- - 4. - -4. Review of Updated Fundraising Goals and New Events. 1-5 5. Discussion of considerations for the 2014/15 Budget. - - - 6. - -6. Board Officer Succession Planning. . . . 7. Review of Board Survey Results. - - - 8. . .8. Discussion of the mission of the Rancho Cucamonga - - - Community - - Community & Arts Foundation. � y r THE REGULAR COMMUNITY & ARTS FOUNDATION MEETING WILL CONVENE AT 5:00 P.M. IN THE TRI-COMMUNITIES ROOM, AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. RANCHO CUCAMONGA COMMUNITY COMMUNITY tt ARTS FOUNDATION &IRTSFOUNDATION BOARD OF DIRECTORS April 23, 2014 3 REGULAR MEETING 3'!✓: S csY fJ 1. Pledge of Allegiance 2. Al Arguello _ Jim Harrington _ Taro Barag _ Jeremy Kahn _ Rosemarie Brown _ Rod LeMond _ Linda Bryan _ Paula Pachon _ Tina Chen Mark Rivera Thomas Galindo _ Bryan Snyder None This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. h The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community & Arts Agenda pages Foundation Meeting held January 22, 2014. 6. 12 2. Receive and file Treasurer's Reconciliation Summary Reports 13 -22 for the LAW and PAL Accounts through March 31, 2014. The following items are not public hearing items,although the Chair may open the meeting for public input: 1. Discussion of selection of 2014 Award Recipients to be 23 recognized at the Summer Fundraising Concert. RANCHO CUCAMONGA COMMUNITY ft ARTS FOUNDATION COMMUNITY �1RTSFOUNDATION BOARD OF DIRECTORS April 23, 2014 4 2. Discussion of New Foundation Investment Policy. - - - 3. - -3. Discussion of inquiry regarding Consultant Services. 24- 31 4. Consideration of sponsorship for the Associated Artists of 32 - 35 the Inland Empire's Annual Juried Art Show. 5. Update on Foundation Sponsored Activities. - - - This - -This is the time for the Board Members to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Golf Committee (Chair- Rivera) 2. Spring Events/Party Train Committee (Chair- Bryan) 3. Executive/Finance Committee (Chair—Harrington) 4. Board Development Committee(Committee Chair—Kahn) 5. Arts Giving Committee(Chair- Snyder) 6. Major Gift Committee (Chair—Harrington) 7. Marketing and Outreach Committee (Chair—Pachon) The following items are not public hearing items,although the Chair may open the meeting for public input: 1. Mid-Year Budget review. -- - 2. - -2. Committee List/Assignments. . . . 3. Board meeting reminders. . . . This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: RANCHO CUCAMONGA UNITY t3 COMMUNITY ARTS FOUNDATION COMMMUNI &RTSFOUNDATION BOARD OF DIRECTORS April 23, 2014 5 I, Melissa Morales, Community & Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on April 17, 2014, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. STAFF REPORT - _ COMMUNITY SERVICES DEPARTMENT RANCHO Date: April 23, 2014 CUCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Susan Sluka-Kelly, Cultural Arts Manager Subject: Review of Updated Fundraising Goals and New Events RECOMMENDATION This report is an update on various new fundraising events approved recently by the Executive Board. This report is for informational purposes only. BACKGROUND Three new fundraising opportunities have come under consideration recently. TOUR DE FORK Previously, the full board had authorized participation, if offered, in selling tickets for Victoria Garden's Tour de Fork Event, scheduled for Thursday, June 26 on South Mainstreet. Staff was approached by Victoria Gardens to consider a $5,000 presenting sponsorship for the event. The Executive Board in March approved the sponsorship and asked if the Library would also consider sharing the sponsorship package. Ultimately, the Library approved the sponsorship package so each Foundation will contribute $2,500 to the Tour de Fork event in exchange for presenting sponsor status and the ability to control and keep all ticket sales. Staff is working on the logistics for ticket selling, but the ticket details are as follows: Total Number of Tickets: 400 Ticket Cost: $40 pre-sale, $42 on-line through PayPal, $50 week of event Initial Ticket Distribution: Animal Center: 75, RCCAAF: 112; Library 113 We must collectively sell all 400 tickets, with the goal of selling out the event at least one week in advance. At a date to be determined, unsold tickets from the initial distribution will be collected and redistributed for sale. Foundation board members will be given physical tickets to sell. We only need to sell 64 tickets to recoup our investment, the rest is profit. We would like to ask the Board to select a lead or liaison to work with staff on this event. SUMMER CONCERT FEATURING BILL MEDLEY At the March Executive Board Meeting, the board members present voted to take the opportunity to present one of a limited number of concerts offered of An Intimate Evening with Bill Medley" this summer. Since the Lewis Family Playhouse does not present guest artist concerts on stage during the summer it seemed that it might provide a fundraising opportunity for the Foundation. A minimum number of 275 tickets would need to be sold to 1 PAC13 2 AI'xii.23,2014 cover expenses at which point all additional ticket sales would generate funds for the Foundation. The maximum net revenues from direct ticket sales are approximately $10,000. Tickets for the concert were recommended to be sold at $50 each. The concert will be included in the Lewis Family Playhouse season brochure and sales can be purchase at the box office via phone, mail in order, in person, or online. Summer Fundraising Concert presenting "An Intimate Evening with Bill Medley" held at the Victoria Gardens Cultural Center on Saturday, July 26, 2014. Mr. Medley and his singing partner Bobby Hatfield were known as The Righteous Brothers who rose to fame in the early 60's with such hits as "You've Lost That Lovin Feelin" and "Unchained Melody". In 1987 his duet with Jennifer Warnes, "(I've Had) The Time of My Life" reached number one on the Billboard Hot 100. The song won Medley and Warnes a 1988 Grammy Award for Best Pop Performance. Mr. Medley has recently written an autobiography of his life at the time rock and roll exploded into American culture from his time as a Righteous Brother through his successful solo career. This concert is included in only a few concerts scheduled as a part of the book tour and promotion. Mr. Medley is happy to address the Foundation's overall cause during his stage performance as well as appear at a private meet & greet and book signing for Foundation's invited guests. GIVE BIG SAN BERNDARDINO All non-profit organizations in San Bernardino County were invited to participate in the Give BIG San Bernardino County — an online giving campaign to be held from 7 a.m. on May 8 to 6:59 a.m. on May 9. Linda Bryan is leading this effort, but needs everyone's help to reach out to contacts. Donations of any amount are welcomed. See attached information from the Give BIG website. Linda will provide more details at the board meeting about this campaign. Also attached is the updated fundraising goal chart from our last board meeting — our minimum fundraising goal for 2014 is $67,000 Respectfully Submitted, Nettie Nielsen Community Services Director 2 Give B[ Be GREAT, BIG sen 29 ' k.r+�r,J��"sr ..'!vim ai.v.,.•._'. �i,'•.'.r - A e`�.!r:�7;a+�:i,: 15 --- - - - - - • i tR � Give BIG San Bemardino County Coming Soon C13MM Give BIG San Bernardino County is a 24-hour online giving campaign an 5/8/2014 that allows you to give to your favorite causes in our community.Our goal is to get everyone who cares about the residents of San Bernardino County to help us raise a minimum of How it Worts $300,000 In just 24 hours. From 7 a.m. an May 8,2014 to 8:59 a.m. on May 9, 2014, supporters of San Bernardino County nonprofits can go online, conned with causes they care about and make a donation. Powered Ely Every donation made has a chance of �+y receiving a'Golden Tlck&L*When a Give BIG San Bernardino County is sponsored by the randomly selected donor is the lucky County of San Bernardino and is a project of The recipient of a'Golden Tldrot,'their GIVE Community Foundation supporting their mission of charity will receive additional prize strengthening Inland Southern California through money. In addition,the top 5 B' philanthropy. organizations on the Leaderboard will 14 receive prize money. Mark your calendar and plan to join us online on Sen o 5/8/Z014. County Join the conversation Emerald Arrowhead Title Sponsor Los Angeles News Group I,N1.IM V%LLEY RULY BULMIN KcA"s Dail Hac1s • da,t�r�. 3 RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION 2014 FUNDRAISING GOALS Presented for Board of Directors Consideration January 22, 2014 Updated Apri12014 GOLF TOURNAMENT - Largestevent, requires biggest board commitment Date/Location Fundraising Goal Chair/Staff Liaison Sept. 8 or Oct. 27 $40,000 Mark Rivera/Daniel Schneider MAJOR GIFT COMMITTEE - Gifts$5,000and above and naming rights Date/Location Fundraising Goal Chair/Staff Liaison N/A $10,000 Jim Harrington/Francie Palmer PARTY TRAIN EVENTS - multiple smaller events throughout the year-a// board members asked to host or co-host or otherwise assist with these events. Idea for Event Fundraising Goal Chair/Host Cinco de Bunco $1,000 Linda Bryan/Paula Pachon Casino Night $2,000 Linda Bryan/Tina Chen & Taro Barag Quakes Night $1,000 Linda Bryan/Jim Harrington $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ $ Linda Bryan/ 4 TOUR DE FORK - An event planned by Victoria Gardens. We have asked to be considered to sell tickets (proceeds retained by Foundation). Our obligation, should we be asked would be to sell all tickets allocated to us. Date/Location Fundraising Goal Chair/Staff Liaison June 26NG $2,000 TBD/ OTHER EVENTS/FUNDRAISING IDEAS Event/ideas Fundraising Goal Chair/Staff Liaison Quakes Strike Out Promo $5,000 N/A- Daniel Schneider Concert w/Bill Medley $5,000 N/A- Susan Sluka-Kelly Give BIG SB $1,000 Linda Bryan/Heidi Gautschi WALL OF ART TILES/BRICKS/SEATS - Consider selling additional wall of art tiles, bricks and seats. Initiative Fundraising Goal Chair/Staff Liaison Wall Of Art Tiles $TBD TBD/Susan Sluka-Kelly Bricks/Seats $ TBD/Susan Sluka-Kelly Total 2014 Fundraising Summary Event/Other Fundraising Goal Board Leader Golf Tournament $40,000 Mark Rivera Major Gift Campaign $10,000 Jim Harrington Parry Train Events $4,000 Linda Bryan Tour de Fork $2,000 TBD Other Events $11,000 Tiles/Bricks/Seats $ TOTAL GOAL $67,000 5 J RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE JANUARY 22, 2014, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, January 22, 2014, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:08 p.m. by Chair Harrington followed by the Pledge of Allegiance. Present at roll call were: Board Members: Barag (arrived at 5:35 p.m.), Brown, Bryan, Chen, Kahn (arrived at 5:15 p.m.), LeMond, Pachon, Rivera (arrived at 5:20 p.m.), Snyder and Harrington. Absent: Arguello and Galindo. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager, Daniel Schneider, Community Services Supervisor; Susan Sluka-Kelly, Community Services Manager; Karen Silhanek, Management Analyst I; Melissa Morales, Senior Administrative Secretary and Heidi Gautschi, Office Specialist I. B. ANNOUNCEMENTS/PRESENTATIONS There were no announcements or presentations. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. Chair Harrington recessed the meeting at 5:12 p.m. The meeting reconvened at 5:25 p.m. with all Members present except for Arguello, Barag and Galindo. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held September 25, 2013. 2. To receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts through December 31, 2013. MOTION: Moved by Vice Chair Bryan, seconded by Member Pachon, to approve the Consent Calendar, as submitted. Motion carried: 9-0-3 (Absent: Arguello, Barag and Galindo) Rancho Cucamonga January 22, IM Community&Arts Foundation 6 E. BOARD REPORTS 1. Golf Tournament Committee — Chair Harrington reminded that Richard Madsen, last year's tournament chair, is no longer on the Board as his term ended in December and he did not to request to be re-appointed. Director Nielsen added that the Tournament will be discussed under Foundation Business Item 1. She also congratulated Treasurer Snyder's who was recently re-appointed by the City Council to serve another four year term. 2. Spring Events/Party Train Committee- Committee Chair Bryan spoke of the successfulness of the party train events which have raised over $15,000. She stressed the need for all Members to participate in these events. Director Nielsen commented that Item F.2. will include discussion on this matter. 3. Executive/Finance Committee — Chair Harrington updated Members and indicated that for the time being, the Foundation will need to follow the City's guidelines concerning the endowment policy. In addition, he reported on the formation of an Ad Hoc Committee which will be tasked with focusing on the investments. Members on the Committee are: Arguello, Brown, LeMond, Snyder and himself. 4. Board Development Committee — Member Kahn said that there no new updates. He asked if any of the Members had contacted Chuck Buquet regarding the possibility of rejoining the Board. Member Pachon replied that she had spoken to him and he indicated he is unable to commit to re-serving at this time. Member Brown offered to contact Rick Platner regarding his interest in serving. Director Nielsen informed the Board that former Member Madsen had expressed his intent to help secure another representative from U.S. Bank to help fill his vacancy. She suggested that Member Kahn attempt to reach him regarding the matter. Member Barag arrived at this time. 5. Arts Giving Committee—Treasurer Snyder commented that he will provide his update with discussion of Item F.3. 6. Major Gift Committee — Committee Chair Harrington distributed a chart depicting Foundation funding sources from July 2011 to June 2013 and beneficiaries for the past two fiscal years. He also spoke of the Committee's intention to conduct surveys with a few donors and Consultant Ron Wolfe will compile the results. A presentation will be made at the April Board meeting as to what was discovered from the results and possible donors to pursue. He concluded by noting that the goal is less reliance on fundraisers and to increase the endowment. Discussion by the Board ensued. A comment was made that the chart is missing the cost for administrative support. Marketing Manager Palmer clarified that the Committee has additional work to do on the material. Manager Sluka-Kelly spoke of Rancho Cucamonga - January 2Z 2MT Community&Arts Foundation 7 the challenges in funds being designated in one fiscal year yet being expended in another. A question was asked if the word "endowment" can be used if money is taken out of regularly. Member Brown responded that there are different types of endowments and use of the word is appropriate. She also suggested that it is better to illustrate the expenditures, as generally donors don't necessarily concern themselves where the funds have originated rather how they are spent. Member Pachon indicated she would be conducting a donor interview next week. 7. Marketing and Outreach Committee — Committee Chair Pachon spoke of the Committee's efforts in working with staff on the compilation of data and information for inclusion in the annual report. She briefly described proposed components to be included in the report and added that a goal is to include a photo of the present board in the report which should be coordinated within the next few weeks. Chair Pachon also reported that an updated brochure for the sale of bricks and theatre seats is being worked on, and discussion being held on allocating space for an additional wall of art at the Cultural Center. F. FOUNDATION BUSINESS 1. Director Nielsen was called upon regarding recommendations for the 2014 Golf Tournament. She began by informing the Board that long-time consultant for the Foundation, Stephen Wagner, had moved on and was no longer on contract. She listed items to be decided regarding the tournament which include confirming a date for the event, identifying Committee members and establishing a fundraising goal. She referenced the handout included in the agenda packet listing various options to consider. Director Nielsen emphasized that staff can assist in many areas but not in the area of seeking sponsorships and donations. She also spoke of the positive meetings with representatives of the golf course and their willingness to assist in some of the tournament logistics and their helpful suggestions for cutting expenses. Manager Palmer added that Burrtec has again committed to a sponsorship of$10,000 has indicated that they okay with not being listed as the presenting sponsor if a larger sponsorship is secured. Discussion by the Board included their questions concerning percentage of sponsorships secured last year by Board Members compared to that of the paid consultant; if weather will be a factor based on the proposed event date in September and impacts to staff in light of the absence of an event consultant. Suggestions were also made to consider meeting more often as a Board to specifically address the Tournament and to create an early bird incentive to send to previous tournament attendees. It was clarified that the Board Member's secured the same amount of sponsors in 2013's tournament as the year prior. A comment was also made emphasizing that the entire Board's participation in the event is needed to ensure its success. Director Nielsen indicated that hosting the event in September is less impactful for staff due to other events they are busy with in the fall including the Rancho CucamongaJanuary 2Z 2014' Community&Arts Foundation 8 Founders Day parade. In terms of possible issues with the heat, Manager Palmer commented that consideration could be given to having the golfers tie off earlier than what has been done in past tournaments. Following their discussion, the Board took the following actions: MOTION: Moved by Vice Chair Bryan, seconded by.Member Barag, to approve hosting the 2014 Golf Tournament on September 8t', at Red Hill Country Club, to include the assistance of staff and increased participation by the Board. Motion carried: 10-0-2 (Absent: Arguello and Galindo) Following the motion, discussion was held concerning the Committee Chair and Member Rivera offered to serve in that capacity at this year's event. Supervisor Schneider spoke of how helpful the Country Club General Manager has been and Director Nielsen added that he has also offered to attend the Committee meetings. 2. Discussion and adoption of 2014 Fundraising Goals was opened by Chair Harrington. He deferred to Director Nielsen who began her report by listing changes occurring this year that will have an impact on fundraiser efforts including restructuring of the golf tournament, elimination of the Chocolate and Wine Festival and increased efforts and emphasis by the Spring Event/Party Train and Major Gift Committees to raise funds. She informed the Board of the possibility of participating in the Victoria Gardens fundraiser "Tour de Fork" which was a success event last year for other non-profits, but that she is awaiting confirmation from the mall representatives regarding the their willingness to partner with the Foundation. Members discussed their goals for each of the three fundraising areas and concurred with setting the goal of $40,000 for the golf tournament; $10,000 for the major gift committee and $5,000 for the Party Train and other smaller fundraising events. Vice Chair Bryan left the meeting at 6:35 p.m. and returned at 6:40 p.m. Members also offered to host various party train events including Chair Harrington — Quakes Night; Member Chen—Casino Night; Member Pachon- Bunco Night(Member Barag will assist Members Chen and Pachon); Member Brown — event type to be determined; Member Kahn—back pack/hiking event and Vice Chair Bryan —dinner at Brio's and Flemings. A comment was made to not spread the Members too thin on their efforts and that a tote board with the amount of money helped raised by the Quakes for the Foundation should be displayed. Chair Harrington reminded the Board of the donation the Quakes has given the Foundation for strikeouts. No other discussion was held or action taken. Rancho Cucamonga -4 - January Community&Arts Foundation 9 3. Vice Chair Bryan introduced consideration of a recommendation from the Giving Committee for Foundation Support for Playhouse Programs for the 2014/15 Season. A chart of Giving History actuals and recommendations for 2014/15 was distributed to the Board and referenced by Vice Chair Bryan. Director Nielsen noted that the funding request is being addressed now due to the pending printing of the new Playhouse season brochure. She also clarified that the entire proposed budget to be considered in June would include any funding approvals from tonight's meeting. Discussion was brief by the Board and included a question concerning the funding for the BlackBox productions at the Playhouse and the effective date for the funding if approved. Manager Sluka-Kelly clarified that the BlackBox Productions are self- supporting and confirmed that the funding is fiscal year based and, if approved, becomes available July 151. The Board then took the following action: MOTION: Moved by Member Barag, seconded by Member Kahn, to approve the Giving Committee's recommendation for the Community & Arts Foundation to help provide support for Lewis Family Playhouse programming in the 2014/15 season in the amount of $65,000. Motion carried: 10-0-2 (Absent: Arguello and Galindo) 4. Staffs introduction of the recommendation from the Major Gift and Marketing and Outreach Committees for use of an Interim Mission Statement was presented by Manager Palmer. She provided a brief history of the item which has been discussed by the Committees with input from Consultant Ron Wolfe. She read the proposed interim statement which is: "The Rancho Cucamonga Community &Arts Foundation supports arts programming at the Victoria Gardens Cultural Center and community efforts throughout Rancho Cucamonga." Chair Harrington added that Consultant Wolfe had suggested a statement consisting of 15 words or less and that the Foundation's current mission statement overstates what is being done. Question included purposes for having a mission statement, why it is not being recommended to be changed permanently"and whether the Board funds the entire costs for administrative support of the affiliates. Staff responded that a permanent change to the mission statement may be an item at the April meeting, the mission statement helps when applying for grants which may also assist the affiliates, though Director Nielsen noted that it still contains verbiage highlighting the focus is on arts. She also confirmed that currently the Foundation funds all administrative support but this area is being reviewed for possible changes. A suggestion was made to change the word "efforts" to "activities". The Board following action was taken: MOTION: Moved by Member Kahn, seconded by Member Brown, to change the current mission statement to an interim mission statement as follows: "The Rancho Cucamonga Community&Arts Foundation supports arts programming at the Victoria Gardens Cultural Center and community activities throughout Rancho Cucamonga." Motion carried: 10-0-2. (Absent: Arguello and Galindo) RanchoucamongaJanuary 22, 2014 Community&Arts Foundation 10 5. Chair Harrington opened the discussion regarding special topics to be discussed at the Extended Board Meeting scheduled for April 23, 2014. Director Nielsen was called upon to introduce the item. She described the proposed structure for the special meeting, as set-out in staffs January 22nd report, which includes conducting an "extended" Board meeting on April 23rd prior to the regular Board meeting thus eliminating the need to meet on separate days. She asked for the Members input on the recommended format and their suggestions for items to address at the meeting. Support of the agenda items proposed was expressed. In addition, suggestions were offered to consider preliminary budget brainstorming, review of the by-laws and making accessible a synopsis of the tax return or copy of the return in its entirety. The purposed meeting location was also asked and Director Nielsen responded that the place hasn't been confirmed and may occur off-site possibly at the Maloof House. No further action was taken or needed on the matter. 6. Mid-Year Budget Review— not held 7. Review of Committee List/Assignments was opened for discussion. Members gave their input on Committees they wish to remain on or be appointed to. Following their input the Committee Memberships areas follows: Golf Tournament—Arguello, Chen, Kahn, Pachon, Rivera (Chair) plus community members Rick Platner and Peter Bryan (former Member Buquet will be contacted as well). Spring Events/Party Train—Barag, Bryan (Chair), Chen, Harrington and Snyder. Major Gift Harrington (Chair), LeMond, Pachon and Rivera. Executive/Finance — Bryan, Harrington (Chair), Kahn, Pachon and Snyder. Investment Ad Hoc Committee — Arguello, Brown, Harrington, LeMond and Snyder. Board Development— Brown, Bryan, Galindo, Kahn (Chair) and Pachon. Giving— Barag, Brown, Chen, Harrington, Kahn and Snyder (Chair). Marketing and Outreach— Barag, Kahn and Pachon (Chair). 8. The review of January through June 2014 Foundation Board and Committee meeting schedules was provided by Director Nielsen. She referenced the schedule provided in the agenda packet and pointed out that the June 5d' date including on the schedule is incorrect. The only June meeting will be on June 25th. No other discussion was held or action taken. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS No new items identified. Rancho CucamongaJanuary 22, Community&Arts Foundation 11 H. ADJOURNMENT MOTION: Moved by Chair Harrington, seconded by Member Kahn, to adjourn the Regular Rancho Cucamonga Community &Arts Foundation Meeting. Motion carried: 10-0-2 (Absent: Arguello and Galindo). Meeting adjourned at 7:40 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho CucamongaJanuary 22, Community&Arts Foundation 12 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 03/31/2014 Mar 31,14 Beginning Balance 2,774,027.31 Cleared Balance 2,774,027.31 Register Balance as of 03/31/2014 2,774,027.31 Ending Balance 2,774,027.31 13 Rancho Cucamonga Community &Arts Foundation Reconciliation Summary 1010 • PAL Checking Account,Period Ending 03/31/2014 Mar 31,14 Beginning Balance 249,307.69 Cleared Transactions Checks and Payments-18 Items •29,549.32 Deposits and Credits-14 Items 11,845.68 Total Cleared Transactions -17,703.64 Cleared Balance 231,604.08 Uncleared Transactions Checks and Payments-5Items •1,004.07 Deposits and Credits-1 Item 90.00 Total Uncleared Transactions 7914.07 Register Balance as of 03131/2014 230,689.98 New Transactions Checks and Payments-1 Item -233.05 Total New Transactions -233.05 Ending Balance 230,468.93 14 Soft Rancho Cucamonga Community & Arts Foundation Operating Budget-July 1, 2013 through June 30, 2014 Updated through March 31,2014 Revenue Description,- ,,77777.�.. ' ...f:.- " =Pro ectad - n F- - - 1 duly 131,"_'Aug 1 31„- 'Sept 1'+3d; , Opt 1-31 ";;,Nov 130 Dec 1-31 sj Fundraising Activities Events ,$ 159,640 $ 3,230 1 $ 700 $ 31,690 $ 44,990 $ 9,192 $ 6,440 Golf Tournament(October 2013) $ 134,440 S - I $ - $ 19,750 $ 37,9531$ - $ 5,250 Gay Tournament(September 1014)1 $ - $ - $ - $ - $ _ $ - $ . II Fritz Coleman Performance(Oct 2011) $ 8,500 $ - $ - $ - $ - $ 7,584 $ —' Annual Campaign $ - $ - $ PAL Campaign $ 2,700 $ 20{ $ 20 $ 30 $ 10 $ 1,608 $ 10 Chocolate& Wine Festival $ - $ 1,040 5 11,000 $ - $ _ $ _ ' Party Train Events(2013114) $ 2,000 I $ 1,920 $ 680 $ 610 $ 1,250 $ � $ 180 ' Major Gift Campaign I $ 10,000 . $ - $ - $ - $ - 8C Quakes Strike Outs $ Fs $ 1 $ - $ 5,735 $ $ - I Other $ Z 000 $ 250Fs-- $ 300 $ 32 $ $ 1,000 �TotalRevenues : x;158'640- 320 3 +�'� .. _..«...-_ ..._....,. .$.a.� ._..._t 5....,a:.h ... ...:$.�._.;..��, 44.990 15 2 oft Rancho Cucamonga Community & Arts Foundation Operating Budget-July 1, 2013 through June 30, 2014 Updated through March 31,2014 Revenue Description. "_'� ; >., +,;^ Jam331 ' r.Feb128 : ,';;Marl-31 'Apr" 1F30z' "Ma) r�„1-31''` Jun.130 ' • r Actual.;': fundraising Activities&Events $ 2,080 $ 1,020 $ 820 $ - $ - $ - $ 100,162 _ Golf Tournament(October 2013) $ - $ - $ 62,953 Golf Tournament(September 2014)1 $ 2,500 $ - 111— $ 2,500 Fritz Coleman Performance(Oct 1013) > - $ - $ 7,584 Annual Campaign $ l $ - $ - PAL Campaign $ 30 $ 20 $ 20 $ 1,758 Chocolate&Wine Festival $ (450)1 $ - $ 11,590 Party Train Events(2013114) $ - $ - $ 4,6401 Major Gift Campaign $ - $ $ BC Quakes Strike Outs s I $ 5,735 Other $ $ 1,000 $ 800 $ 2 582 ,$�:::_�'_•.�,.u.5.4:,::-300.162,2 16 loft Rancho Cucamonga Community & Arts Foundation Operating Budget -July 1, 2013 through June 30, 2014 Updated through March 31,2014 Expenditures Deur) tlon;;r , ,,.P.roetted,.. Ju 131 'Au 131 - - P ` - .':'; �` !`•- '`�'.y J ' :•. . �Y - B F_4 Sepi f-30'-r, + . '.Oct 1-31.- " .:Nov 1 30 .,W,:.0ec lo31. ._ Administration $ 30,880 $ 2,398 �I$ 222 $ 220 $ 12 1 $ 147 $ 1,600 Personnel $ 10,000 $ 2,152 $ - $ - $ - I $ $ Office Supplies $ 800 $ 83 $ - $ - $ 12 $ - Financial Compliance $ 3,800 $ - $ 20 $ 99 $ - $ 10 $ 75 Insurance I $ 3,000 I $ $ $ - $ - $ - $ 1,836 Travel&Meetings I $ 2,000 $ 164 $ 25 $ 121 $ - $ - $ - Credit Card Fees $ - $ - $ 85 $ - I $ - $ - $ (311) Printing&Distribution I $ 1,280 $ - $ 93 $ - $ - $ 137 $ Marketing&Community Outreach $ 7,910 $ - $ 318 $ 65 $ - $ $ 2013/2014 Foundation Report $ 3,650 $ $ - -I $ - $ - $ - Foundation Brochure $ 1,200 $ $ - $ - $ - $ $ Website Hosting/Maintenance $ 300 $ - $ - $ _ $ Foundation Constant Contact� $ 1,160�$ �- $ - $ $ $$ - $ Miscellaneous Marketing Exp $ 500 $ - $ 318 $ 65 $ - $ - Video Profile 1 $ 1,000 I $ - $ - $ - $ Board Development&Training $ 2,500 $ - $ 60 $ - $ - $ - $ _ Donor Development&Retention $ 2,200 $ 13 $ 56 $ 12 $ 721 $ - $ - DonorDevelopment(consultant) $ - $ - $ - I $ - $ - $ - $ - Donor Recognition Event $ - $ $ - $ - I}{I $ - $ - $ - DonorAwards $ 1,200 I $ - $ - I $ - $ 7�21 $ -- $ - DonorPlaques/Bricks $ 1,000 $ 13 $ 56 I $ 12 $ - $ - $ - Fundraising Activities&Events $ 74,950 $ 7,070 $ - $ 2,819 $ 32,197 $ 886 $ 307 Golf Tournament $ 74,450 $ 2,500 $ - $ 2,819 $ 31,747 $ 886 $ 307 Chocolate& Wine Festival $ - $ 4,570 $ - $ - $ - $ _I $ - I Fritz Coleman Performance(Oct 2013)I $ 500 $ - $ - $ - $ 450 $ - $ PAL Campaign 1 $ - $ - $ - $ - I $ - I $ - $ - City Programs $ 62,500 $ - $ - $ - $ - $ 11,925 $ - LewisFamilyPloyhouse $ 10,000 $ $ - $ - I $ - $ - $ _ RC Community Theatre/BATG $ 15,000 $ - $ - $ - $ - $ - $ - World Music Series(3Shows) $ 10,500 $ - $ - $ -- $ - $ 9,915 $ - Tickets for Underserved Students/Families $ - $ - $ - > - $ - $ - $ Foundation Family Wknds/Flex Pock MSTC $ 20,000 $ -- $ - $ - $ - $ - $ MoinStreet Theatre Company $ 5,0001 $ - $ - $ - $ - $ $ _ Black Box Productions I $ 2,000 $ - $ - $ - $ - $ Z,000 $ - Community Programs I $ 9,500 $ 1,448 $ - $ - $ - $ 150 $ -$ Courtyard Program(Community Groups) $ - $ --1 $-- 5 - $ - $ H S Performing Arts Program Support $ 1,000 $ - $ $ - $ - $ - $ _ Student Scholarship Program $ 2,500 $ $ $ - $ - $ September Art Association Art Show $ 5,000 $ 1,448 1 y - $ - $ - $ 150 $ - 'TotalEzpendkures,r,'�?`tft. > ,t a a'.,1 `$ rl;.*,.190;440,,,$tz"'='.{530,926)5$!`,4vt657.''S$--. ^3:136 1;907? Transfer to/(from)Endowment Fund $ (30,800) ' $200,000 'Transferred from LAJF Account 17 2 oft Rancho Cucamonga Community & Arts Foundation Updated through March 31,2014 Expenditures Oescrlptlonr r;'_` '' •5 ::';1an131 � ,:;Feb131�- ,`,Mar131Apr_:1;30•",,;;May:1.31;;:,,.;luo130 ' .ActuaR ' Administration $ 254 $ 65 $ (121) $ - $ - I $ - $ 4,797 Personnel$ $ I Fs—2,152 Office Supplies $ $ 35 $ (35) I( i $ gq Financial Compliance $ $ - I $ 204 Insurance $ - $ _ $ 1,836 Travel&Meetings $ 200 I $ 19 $ (86)I $ 454 Credit Card Fees $ 54 $ - $ (172) Printing&Distribution $ - $ - I I $ 229 i Marketing&Community Outreach $ 210 $ 805 I $ - $ - $ - $ - I $ 1,398 2013/2014 Foundation Report $ - $ - $ 1 Foundation Brochure $ - $ - $ _ Website Hosting/Maintenance $ 210 $ - I $ 210 Foundation Constant Contact $ - $ J} $ Miscellaneous Marketing Exp $ - $ 805 $ 1,188 Video Profile $ $ - $ Board Development&Training) $ - $ - $ - $ - $ - $ - $ 60 Donor Development&Retention $ - $ 213 $ $ - $ - $ - I $ 1,015 Donor Development(consultant) 9 - I $ 213 $ 213 Donor Recognition Event $ - $ - $ - Donor Awards It $ - $ $ 721 Donor Plaques/Bricks $ - $ $ 81 Fundraising Activities&Events $ 1,618 $ - $ - $ - $ $ $ 44,896 Golf Tournament $ 1,6181 $ $ —39,876 Chocolate&Wine Festival $ - $ - $__ 4,570 Fritz Coleman Performance(Oct 2013) $ - $ - $ 450 PAL Campaign $ - $ - $$ - (City Programs $ - $ - $ 3,992 I $ - I $ - $ - $ 15,917 Lewis Family Playhouse $ - $ - i $ - RCCommunity Theotre/BATG $ - 15 - $ World Music Series(3 Shows) $ - $ - $ 9,925 Tickets for Underserved Students/Families $ - $ - $ 1,703 $ 1,703 Foundation Family Wknds/Flex Pack MSTC $ - $ - $ 2,290 MainStreet Theatre Company $ - $ - �l $ _ Black Box Productions $ - $ - $ 2,000 Community Programs $ 3,661 $ - $ 188 $ - $ - $ - $ 5,446 Courtyard Program(Community Groups) $ - $ - I S - H S Performing Arts Program Support I $ - $ - $ 188 I I $ 188 Student Scholarship Program $ 1,500 $ - I I $ 2,500 SeptemberArt Association Art Show $ 1,151 $ - J I ( $ 2,759 TotalExperidkures Transfer to/(from)Endowment Fund 'Transferred from WFAccount 18 loft Rancho Cucamonga Community & Arts Foundation Operating Budget-Grants July 1, 2013-lune 30, 2014 Updated through March 31,2013 Revenue Deacrlptlon_�, - ,. ^ '3.j} y-Piolec4edr ., July_131't Aug1-31sw;1Sept130> g. - oct1=31 , . Nov a=30 .,,Dec 1-31 Grant Support - $ 120,000 $ 30,000 i $ lsoo 1 $ 1,000 1 $ zssoo 1 $ 5,000 1 $ 21,000 Bank of America Sponsor(Foundation)I $ 25,000 $ - 1 $ - I $ - $ - $ - I $ 10,000 Bank of America Gran[(Bank) $ - I $ - $ - I $ - ( $ - $ _ $ 10,000 BBVA Compass Bonk $ 2,0001 $ - $ - $ - $ - $ $ Kohl's Cares AIA $ 13,0001 $ - $ 1,500 $ 1,0001 $ 500 $ - $ 1,000 Macy's District Grant $ 5,0001 $ - $ - $ - $ - $ 5,000 $ - Ralph Lewis Properties $ 20,000 l} $ $ - $ - $ - $ - $ Target Foundation $ 30,000 $ 30,0001 $ - $ - $ - $ - $ - US Bancorp Foundation $ 25,000 $ - $ - $ - $ 25,000 $ - $ - TotallRevenue ,t '_-"' �$'" �320000� ,$' 30000;r$t`r„15004 .1°GOOF X25 I; _;5.000' $,,a;;1,21,000 Expenditures Deudptlom:'` ,, c ,°`, .".S r• ,P.ioecteds:., lu1y131 :,dAug1=31Kf;Se 130 a?Oct131 wx;r„Novi_1-30„ i,r Decl'•31.•.' Grant Supported Giving $ 97,500 $ 1,500 $ 1,500 $ 7,398 $ 39,622 $ 11,472 $ 2,221 Bonk of America Foundation $ - $ - $ . $ - $ - $ 64 $ 948 Bank of America Sponsorship $ - $ - $ - $ - $ - $ - $ - Edison International $ - $ - $ - $ 2,500 $ - $ - $ - Forest City $ - $ $ - $ 2,398 $ - $ - $ - lames Irvine $ $ - $ - $ - $ 35,000 $ - $ AIA - Kohl's Cares AIA $ $$ 1-,500 $ 1,500 $ - $ 1,000 $ - $ - Macy's District Grant $ >� - $ - 1 $ 2,5001 $ - $ $ - 1 Target Foundation 1 $ $ $ - 1 $ - 1 $ 11,408 $ 1,273 US Bancorp Foundation $ - 1 $ - Is -- I $ - $ 3,622 1 $ $ 1 l Lewis Family Playhouse $ 33,500 I $ - s - $ - $ - 1 $ $ MainStreet Theatre Company $ 43,000 1 $ - Is - 1 $ - I $ - $ - $ - I Rancho Cucamonga Community Theatre 1 $ 4,0001 $ - Is - 1 $ $ - $ $ Rancho Cucamonga Communi Services $ 17,0001 $ - $ - $ - $ TotafEzpendttures ,,, , $, w.97,500r a$ • :1,500 ,$'+`%I,SOOh;5 H:7.398: Sr 39:622':5 11A72s.5 `'2221.' Transfer to/(from)Endowment Fund $ 22,500 19 2 of Rancho Cucamonga Community & Arts Foundation Operating Budget- Grants July 1, 2013-June 30, 2014 Updated through March 31,2014 Descslptlan„ Ian 1-48 t" ;Mar,4.31,'t%Apr 1'30} Ma ;1=31),ti luri:130 �r',Actual`t•y.: Grant Support .` $ 23,500 $ - $ Bank of America Sponsor(Foundation) $ - $ - $ $ 10,000 Bank of America Grant(Bank) $ - $ - $ $ 10,000 BBVA Compass Bank $ 1,000 $ $ 2,000 Kohl's Cores AIA $ 1,500 $ $ $ 5,500 Macy's District Grant $ - $ - $ 5,000 Ralph Lewis Properties $ 20,000 $ - $ - $ 20,000 Target Foundation $ - $ _ $ - $ 30,000 US Bancorp Foundation $ - $ $ $ 25,000 ' Revenue•.. ._., - tSs+ ,407;500: Total Expenditures DasMptlan4 , = , ' , 31Apc130May,13 - ., ;Actual� .", Grant Supported Giving $ 5,889 $ - $ 16,472 $ - $ - $ - $ 86,073 Bank of America Foundation $ 168 1 s - $ 161 $ 1,341 Bank of America Sponsorship s - I s - $ - $ - Edison International I s - I' s - $ - $ 2,500 Forest City I s - $ - 5 2,434 $ 4,832 James Irvine Fdtn $ - s s - $ 35,000 Kohl's Cares AIA $ 1,500 $ - $ 500 $ 7,000 Macy's District Grant $ 2,500 $ - $ 2,5001 1 1 $ 7,500 Target Foundation 5 721 s - $ 4,797 $ 18,199 US Bancorp Foundation I $ - $ - s 6,080 $ 9,702 Lewis Family Playhouse s s - s $ - MainStreet Theatre Company it sem�I--5 - 111� s f $ - $ - Rancho Cucamonga Community Theatre $ _ I - Rancho Cucamon a Community Services $ices $ $ $ $$ Total;Expendlture�c 86.073.' 20 Rancho.Cucamonga Community & Arts Foundation Profit & Loss by Class Affiliates - History As of March 31, 2014 Armed Animal Forces Pac Elec Senior Freedom Center Banner Trail Center Courtyard CFPA TOTAL Income 3010 - Donations 0.00 300.00 0.00 10,000.00 55,884.64 0.00 66,184.64 3015•Affiliate Donations 284,098.64 3,038.23 28,000.00 14,686.20 133,489.03 696.40 463,312.10 3020 • Event Income 5,077.22 0.00 0.00 11,245.00 0.00 0.00 16,322.22 3990-Fund Transfer Income 122,062.27 190.00 25,035.00 19,561.33 0.00 0.00 166,848.60 Total Income 411,238.13 3,528.23 53,035.00 55,492.53 189,373.67 696.40 712,667.56 Expense 5010 • Donor Expenses 0.00 0.00 0.00 1,073.91 25,138.42 0.00 26,212.33 5015•Affiliate Disbursements 233,823.81 2,055.93 45,050.00 39,592.33 88,688.76 348.20 409,559.03 5020•Event Expense 0.00 0.00 0.00 5,244.29 0.00 0.00 5,244.29 5150 •Bank Charges 120.00 0.00 0.00 10.00 0.00 0.00 130.00 5999•Misc Expense 0.00 2.77 0.00 0.00 0.00 0.00 2.77 Total Expense 233,943.81 2,058.70 45,050.00 45,920.53 113,827.18 348.20 441,148.42 Net Income 177,294.32 1,469.53 7,985.00 9,572.00 75,546.49 348.20 272,215.54 New Affiliate CFPA-Cucamonga Foothills Preservation Alliance 21 Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Restricted Funds All Transactions R.Lewis J McNay Memorial Curatalo Memorial Memorial TOTAL Income 3990•Fund Transfer Income 1,463.16 6,351.84 660.51 8,475.51 Total Income 1,463.16 6,351.84 660.51 8,475.51 Expense 5015•Affiliate Disbursements 0.00 0.00 0.00 0.00 5018•Giving Activities/Sponsorship 0.00 5,953.00 0.00 5,953.00 5999•Misc Expense 0.00 0.00 0.00 0.00 Total Expense 0.00 5,953.00 0.00 5,953.00 Net Income 1,463.16 398.84 660.51 2,522.51 22 STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: April 23, 2014 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: SELECTION OF 2014 AWARD RECIPIENTS TO BE RECOGNIZED AT THE SUMMER FUNDRAISING CONCERT RECOMMENDATION Staff recommends that the Foundation Board discuss possible annual award recipients to be recognized at the Summer Fundraising Concert recently approved by the Rancho Cucamonga Community &Arts Executive Board; "An Intimate Evening with Bill Medley"on Saturday, July 261. BACKGROUND Since 2011, each year, the Foundation has honored individuals and businesses who have supported the Foundation efforts and mission to enhance performing arts offerings at the Victoria Gardens Cultural Center. With the recent Executive Board action to present the Summer Fundraising Concert on July 26'" staff and the Major Gift Committee will be developing logistics to incorporate the Awards Recognition into this evening. Past Recipients: 2011 2012 2013 Outstanding Business Burrtec Bank of America Vavrinek, Trine & Day, of the Year LLP Outstanding Individual Pete Pitassi Tony Mize Chuck Buquet of the Year LFP Distinguished Benefactor Lewis Family Doug & Dee Morris U.S. Bank Staff recommends the Board consider possible candidates for the 2014 Awards. The Lewis Family Playhouse has identified FourPoints by Sheraton as the recipient of the 2014 Distinguished Benefactor Award; potential candidates for Foundation recognition discussed at the Executive Board meeting include: Outstanding Business of the Year Outstanding Individual of the Year RC Quakes Fritz Coleman Victoria Gardens Dr. Harvey Cohen A candidate of choice from the Board A candidate of choice from the Board Once the selections are made, staff will order the awards and take care of the required invitations and notification to the award recipients and work with the ad hoc committee for the performance. Respectfully submitted, Nettie Nielsen Community Services Director 23 STAFF REPORT CONUMUNITY SERVICES DEPARITIENT �\ Date: April 23, 2014 c` To: Executive Board Rancho Cucamonga Community &Arts Foundation From: Nettie Nielsen, Community Services Director RANCHO C,,UCAMONGA Subject: DISCUSSION OF INQUIRY REGARDING CONSULTANT SERVICES RECOMMENDATION The Executive Board reviewed the attached unsolicited inquiry in March regarding consultant services for fund development and asked that it be brought to the full board for a broader discussion regarding consultant services. BACKGROUND The Foundation received the attached unsolicited inquiry from Ed Lewis, a former Executive Director of another non-profit and a former Vice President of Development for the Alliance for the Arts, which is the non-profit arm of the Thousand Oaks Civic Arts Plaza. We have received unsolicited proposals in the past, and this inquiry is rather introductory and general in nature. No recommendation is being made to accept this as a proposal, but for the Board to engage in a broader discussion about the use of such services in the future. The Board faces many challenges throughout the year, budgetary restrictions and balancing fundraising, marketing and administrative duties. Staff resources from the City cannot always sustain board activities. The Board has worked with various consultants throughout the years, most recently Ron Wolff and Stephen Wagner. If the Executive Board, after discussion, wishes to receive a full proposal from Mr. Lewis, then the Major Gift Committee would be responsible for creating a scope of work and obtaining a proposal that meets those requirements. Respectfully submitted, 1l�LL, KIt��_ Nettie Nielsen Community Services Director Attachments: Inquiry from Ed Lewis 24 Nielsen, Nettie From: Edward Lewis <enlewis555@gmail.com> Sent: Thursday, February 20, 2014 1:54 PM To: Gillison, John Cc: Nielsen, Nettie Subject: Inquiry from Ed Lewis regarding Victoria Gardens Cultural Center Attachments: Resume Edward N. Lewis.doc; List of Accomplishments.doc;TO Press release.pdf Hi John and Nettie, I wanted to touch base with you and introduce myself. I would be very interested in working part time or full time raising funds for your Community Arts Foundation, Victoria Gardens Cultural Center, Lewis Family Playhouse. I recently was Vice President of Development for the Alliance for the Arts in Thousand Oaks for over seven years. We raised funds for the Thousand Oaks Civic Arts Plaza/Performing Arts Center. I recently relocated to the Inland Empire here in Corona. I have attached my resume and a few documents of reference for you review and consideration. I did not know exactly how your system works and who to reach out to regarding this inquiry, so I thought I would contact both of you. I hope you will have some interest in meeting me and that there might be some interest in me working for the Foundation, Cultural Center, Playhouse. Please advise. Thank you. Ed t 25 Ed Lewis 924 McCall Circle Corona,CA 92881 (909)260-2546 enlewis555@gmail.com Career Summary Ed Lewis is a career fundraising and marketing professional with over thirty years of experience working with healthcare institutions, chambers of commerce, and arts organizations in Southern California. He is recognized for his successful funding and management of these organizations. He has strong organizational and problem solving abilities and possesses excellent written and oral communications skills. Employment History Nov. 2008 to Jan. 2011 Circle of Care Foundation Sherman Oaks, California Founded in 2006, this non-profit organization provides funding to Bum Survivors and their families during hospitalization and rehabilitation. Funding is also provided for Family Caregivers and their loved ones suffering from memory loss or other chronic and progressive illnesses through support services provided by Circle of Care Leeza's Place. 2008-2011 Executive Director Major Responsibilities: Provided overall management and operation for the Foundation. Accomplishments: • Replaced existing Executive Director and successfully helped her relocate to another organization. • Reviewed existing Major Annual Gala"Dreams on Canvas" and recommended changes to venue that resulted in over$50,000 in savings. • Implemented Business Partners Program in an effort to broaden the development program and engage the local business community. • Utilized successful moves management principals to increase the annual funding and long-term commitment of a Major Corporate Donor as a sponsor of the"Bum Survivor and Family Sports Camp" program. • Created board-approved employee benefits policy manual. • Successfully managed a "Matching Gift"campaign that resulted in securing $75,000 in additional funding in a thirty day time period. May 2001 to Aug. 2008 Alliance for the Arts Thousand Oaks, California The Alliance for the Arts is the official fundraising arm of the Thousand Oaks Civic Arts Plaza(TOCAP). The TOCAP is the largest Live Theatre Complex between Los Angeles and San Francisco presenting over 400 performances annually. 2001-2008 Vice President of Development Major Responsibilities: Work with the President and Board of Directors to enhance all fundraising and marketing initiatives. Analyze all services and programs to improve efficiencies and fundraising levels. Created new marketing programs to increase Alliance visibility throughout the region. 26 Edward Lewis Page 2 Accomplishments: • Named the"Kids and the Arts" school outreach program and made it the centerpiece for marketing and fundraising. • Assisted in creating a five-year strategic plan to maximize development opportunities. • Created the concept of the"AFTA Awards"that recognizes key donors, volunteers and supporters at the Season Premier Dinner Gala. • Developed, Produced and Co-hosted "Center Stage" a cable TV program sponsored by Time Warner Cable Television. This one-hour show highlighted upcoming productions at the Civic Arts Plaza and the programs and activities of the Alliance for the Arts. • Created the strategy and played a key role in obtaining the largest corporate gift (4.25 Million) and individual gift(3 Million). Both gifts were also the largest obtained respectively for the arts in Ventura County. • Developed and spearheaded the"10th Anniversary Celebration" of the Thousand Oaks Civic Arts Plaza that resulted in the two major gifts listed above. Sept. 1997 to April 2001 Long Beach Community Medical Center Foundation Long Beach, CA Now known as Community Hospital Long Beach, this state-of-the-art community Hospital serves the greater Long Beach area with 24-hour emergency services, intensive care, cardiovascular diagnostics, behavioral health services and a comprehensive cancer care center. (Hospital was sold and closed). 1997-2001 President/CEO Major Responsibilities: Responsible for the administration and management of the foundation to effectively create and implement successful fundraising strategies to support the hospital; Supervised five support staff; assisted donors who visited the hospital for health care; made follow up calls on grateful patients; Member of the hospital's Senior Management team, responsible for community relations and the volunteer auxiliary group. Accomplishments: • Raised revenues for the hospital on a consistent basis in excess of$1.5 million to $2.5 million annually. • Created the first ever live telethon in celebration of the 75th anniversary of the hospital. • Set up a new foundation to support the reopening of the hospital. • Implemented creative fundraising strategies to assist in the reopening of the hospital effectively raising over$5 Million for that successful effort. April 1995 to Sept. 1997 San Antonio Hospital Foundation Upland, California San Antonio Community Hospital is a premier acute care facility with 279 beds that services the Inland Empire of Southern California.The hospital provides a comprehensive range of services including: 24-hour emergency services,cardiac care,critical care, neonatal intensive care and a state-of-the-art cancer center. 1995-1997 Director of Development 27 Edward Lewis Page 3 Major Responsibilities: Responsible for comprehensive fundraising for the Foundation through a variety of development programs. Complete management of all annual giving programs, support groups and special events. Accomplishments: • Increased revenue and participation in the annual "Inland Empire Golf Classic" and coordinated all activities on the day of the event. • Increased revenue and membership of the Corporate 2000 Council the Foundation's business support group. Also created innovative programs for the monthly business lunches. • Created and implemented the Medical Information HEALTH-LINE that was a key community benefits program for the hospital and a referral service for the medical staff. Dec. 1991 to March 1995 Riverside Community Hospital Foundation Riverside, California Riverside Community Hospital is a 385 bed acute care medical center with the following major health care programs:24-hour Emergency and Trauma services, a state-of the-art Heart Care Institute, an accredited cancer center and specialization in women's and children's health care services. (Hospital sold 8 became for-profit). 1991-1995 Executive Director Major Responsibilities: Supervised and managed all major giving programs, support groups and special events. Member of the senior management team of the hospital; Interfaced with hospital administration, physicians, the business community and elected officials and their staffs on a regular basis. Accomplishments: • Increased membership and revenue in the Executive 2000 Council by 100% in a twelve-month period. • Created and successfully implemented the Cardiac 2000 Club that supported the cardiac programs at the hospital. • Created the CHAMP (Caring Heart Awards Member Program) annual dinner gala featuring salutes to celebrity guests. • Participated in the $15 Million Capital Campaign for the new Critical Care Tower; spearheaded the$3 Million Capital Campaign to refurbish and update the Health Education Center. Sept. 1984 to Dec. 1990 Hollywood Chamber of Commerce Hollywood, California The Hollywood Chamber of Commerce is a major business organization in Southern California with over 1,900 members. It advocates on behalf of the business community with local, state and federal office holders and agencies to improve the overall economic and business climate. The chamber is also responsible for stimulating tourism and improving local commerce. Of special interest to the chamber is providing business opportunities and incentives for the entertainment industry that would keep movie and TV production revenue in California 1984-1990 Executive Vice President 28 Edward Lewis Page 4 Major Responsibilities: Responsible for the day-today operations and management of the Hollywood Chamber of Commerce; Identified and recruited community leaders to the Board of Directors. Promoted from VP Marketing & Sales to Executive Vice President. Accomplishments: • Created and expanded the Walk of Fame and Hollywood Sign cause-related marketing, merchandising and fundraising program. Increased revenue from zero to $300,000 annually. • Increased membership and revenue by over 90% in less than four years. • Secured the first$1 Million sponsorship for the 100th anniversary celebration of Hollywood. • Created and implemented the first Walk of Fame reunion dinners that recognized over 45 celebrities that agreed to be part of the marketing program to raise funds for the restoration of the Walk of Fame. Oct. 1980 to Sept. 1984 Los Angeles Area Chamber of Commerce Los Angeles, California 1980-1984 Area Sales Manager(Top membership sales rep three successive years) Educational Degrees Completed 1971-1973 California Sate University, Los Angeles Los Angeles, California Bachelor of Arts (Social Sciences), June, 1973 'Transferred from Pasadena City College with AA degree (1969-1971) 1984-1988 California State University, Los Angeles Los Angeles, California Master of Science (Public Administration) MPA, December 1988 Professional Activity & Recognition 1996-2011 Certified Fund Raising Executive (CFRE) 1992 to 2013 Association of Fundraising Professionals (AFP) Member 1999-2006 Marketing &Fundraising for Nonprofit Organizations Professional Certificate Program, Founder and Lead Instructor 2005-2006 Co-President, Santa Barbara/Ventura Counties AFP 2006 Professional Fundraiser of the Year, Santa Barbara[Ventura Counties AFP 2012 Board Member AFP Desert Communities Chapter Volunteer Activity 2001-2008 Member, Thousand Oaks Rotary 2002-2008 Founding Board Member, Thousand Oaks Arts Festival 2002-2006 Board Member, Thousand Oaks Chamber of Commerce 2003-2008 Executive Council Member, Westlake Magazine 29 Alliance for the Arts List of Major Accomplishments Named the "Kids and the Arts" school outreach program and made it the center piece of marketing and fundraising for the Alliance. At the request of the President of the Alliance, created the concept of the AFTA Awards and Season Premier Dinner Gala that recognizes key donors, volunteers and supporters of the Alliance. Negotiated the development and production of "In the Spotlight Magazine" after the departure of "Performing Arts Magazine". In the Spotlight Magazine is published quarterly and showcases all the performances that are scheduled to be presented at both theatres and highlights Alliance activities, programs and events. This high quality glossy magazine is published at no cost to the Alliance and is valued at $160,000 annually as an In-kind donation in advertising and publicity for the Alliance and the theatres department. 100,000 are distributed throughout the community. Developed, produced and co-hosted "Center Stage", the Alliance for the Arts regional cable television show televised by Adelphia cable and available to over 187,000 households. This is at no cost to the Alliance and is valued at approximately $50,000 annually. This one hour show is produced quarterly and features guests from local, regional and national performing arts organizations that present at the theatres; highlights upcoming performances and Alliance activities and programs. Created the strategy and played a key role in the Countrywide Financial Corporation $4.25 Million gift that resulted in the Countrywide Performing Arts Center naming opportunity. This major gift was the largest gift the Alliance ever received and is the largest gift for the arts in Ventura County. Played a strategic role in cultivating and closing the Richard and Mary Carpenter $3 Million gift that resulted in the Mary and Richard Carpenter Plaza Park naming opportunity. This gift was the largest individual gift to the Alliance and the largest individual gift for the arts in Ventura County. Also, created the concept of the Richard Carpenter Scholarship Competition featuring performances by top high school and college scholarship finalists in song, dance and instrumental on the Fred Kavli stage at the Countrywide Performing Arts Center. Negotiated the development and publishing of a performing arts calendar rack brochure featuring seasonal performances at the Countrywide Performing Arts Center. 100,000 brochures are published annually and displayed and replenished on a monthly basis at 256 prominent locations between the Burbank Airport and Santa Barbara. This is at no cost to the Alliance and is valued at approximately $35,000 annually. Developed and spearheaded the "10°i Anniversary Celebration" of the Thousand Oaks Civic Arts Plaza. This included coordinating efforts between fundraising goals and marketing and public relations initiatives. Coordinated all advertising and publicity and worked with celebrity talent, performing arts production companies and city staff to enhance the overall marketing effort. At the request of the President of the Alliance I Implemented media day on a semi annual basis to effectively create publicity for various Alliance programs and activities. 30 OE 1H9U3�,�� I OU �11FOR City of Thousand Oaks C'4 Managers office FOR IMMEDIATE RELEASE Contact December 5, 2006 Linda Pappas Diaz Assistant City Manager (805) 449-2121 ED LEWIS IS HONORED AS FUNDRAISER OF THE YEAR THOUSAND OAKS, CA — The City of Thousand Oaks congratulates Ed Lewis, Alliance for the Arts Vice President of Development, for being honored with the Professional Fundraiser of the Year title awarded by Santa Barbara and Ventura Counties Chapter of the Association of Fundraising Professionals (AFP). "The Alliance for the Arts, official fundraising source for the Thousand Oaks Civic Arts Plaza, is fortunate to have such a dedicated and experienced executive as Ed Lewis. We are pleased he received this esteemed honor," stated Mayor Dennis Gillette. Lewis is responsible for the Alliance's successful annual membership program, major gift development, marketing and public relations. His most notable accomplishments as Vice President of Development include raising the largest corporate and individual gifts for the arts in Ventura County. Lewis is credited with the $4.5 million naming opportunity for the Countrywide Performing Arts Center and the $3 million gift naming of the Mary and Richard Carpenter Plaza Park in Thousand Oaks. As a 25-year fundraising professional, Ed Lewis is California Lutheran University's Program Director of the Marketing & Fundraising for Non Profit Organizations. He is also an Association of Fundraising Professionals boardmember and has worked with the Alliance since 2001. -- , ,F } }f / CM0:160-50/me/mlechlpr/lewis ppGLLpJE ryry T G - 0 A 2100 Thousand Oaks Boulevard Thousand Oaks,CaMomia 91362-2903 • (805)449-2400 • FAX(805)449-2475 Primed m w)ckd pvprr 31 STAFF REPORT CO\[:,[UN[TY SER\'[CES DEPAM[ENT RANCHO Date: April 23, 2014 CUCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Susan Sluka-Kelly, Cultural Arts Manager Subject: CONSIDERATION OF SPONSORSHIP FOR THE ASSOCIATED ARTISTS OF THE INLAND EMPIRE'S ANNUAL JURIED ART SHOW RECOMMENDATION The Associated Artists of the Inland Empire have submitted a proposal (attached) for the Foundation's review requesting support the 2014 Juried Art Show to the held at the Victoria Gardens Cultural Center on September 5 — 7, 2014. It is recommended that the Board determine the amount of funds they wish to allocate to support the event. BACKGROUND For the past four years the Associated Artists of the Inland Empire have held their annual juried art show at the Victoria Gardens Cultural Center under the sponsorship of the Rancho Cucamonga Community & Arts Foundation. The three-day event has included an awards reception and art demonstrations, along with a full exhibit of juried art work from local artists including watercolor, oil, chalk, pen & ink and sculpture. As part of the sponsorship agreement, the Foundation is also asked to select a piece of artwork from the exhibit to receive the Foundation's Award of Excellence. The 2014 Art Show will mark the Art Association's 50['' year holding this annual art exhibit. The Foundation has provided financial support for this annual event since 2009. Prior to moving the event to the Cultural Center, the event was previously held at Central Park and prior that at the RC Senior Center. The annual art show moved to the Cultural Center for greater exposure to the general public in 2010. The event now draws approximately 500 visitors over the three-day exhibition. The City all contributes a significant amount through in-kind use of the facility and staff time. The approximate value of the City facility and services provided for the event is approximately $11,000 annually. Respectfully submitted, Nettie Nielsen Community Services Director 32 Fine Aft Show & Festival SeptemberW14 Rancho Cucamonga Community & Arts Foundation Contributions Contract Services Awards Reception Catering Services $750.00 Misc. Services Table rental, linens, chairs $1,250.00 Awards Reception Entertainment $500.00 Awards Reception Security $300.00 M&O Misc. Supplies Catering supplies, decorations, favors $250.00 Community Foundation Award Art Show $150.00 Sidewalk Art Awards (1 st - $200; 2nd - $100) $300.00 Marketing Entry Forms Printing $500.00 Marketing Graphic Design / Flyers/Ads / Postcards $1,000.00 Total $5,000.00 33 501h Annual Fine Art Show Event Proposal Associated Artists of the Inland Empire & the Rancho Cucamonga Community & Arts Foundation The Associated Artists of the Inland Empire is one of the largest artist groups in the region with over 200 active members. The Associated Artists stated purpose is to promote the creative talent of its members,to provide an exchange of ideas between area artists,and to generate public interest in fine arts. Furthermore, the Rancho Cucamonga Community & Arts Foundation is the recognized as the leader in the presentation of the arts in Rancho Cucamonga and the region. Therefore, it is imperative that the Rancho Cucamonga Community & Arts Foundation and the Associated Artists of the Inland Empire partner to offer a unique fine arts program to the residents of Rancho Cucamonga. The Associated Artists of the Inland Empire with the support Rancho Cucamonga Community & Arts Foundation hosted the 49`h Annual Fine Art Show at the Victoria Gardens Cultural Center in September 2013. Once again,the 2013 event was the most successful to date thanks to the support of the Rancho Cucamonga Community&Arts Foundation and the City of Rancho Cucamonga. It is the desire of the Associated Artists to continue this partnership for the 2014 Fine Art Show. Although the 2013 event was very successful, the Associated Artists is proposing that a new competitive element be added to the show, and that the promotion and marketing of the event be significantly expanded to increase visibility to the general public, increase attendance,and promote the partnership with the Rancho Cucamonga Community & Arts Foundation, thereby increasing their exposure. Elements added as a result of the support from the Foundation included the expansion of the awards reception, musical entertainment for the awards reception, art demonstrations, and the addition of the student category in the show. A member of the Rancho Cucamonga Community & Arts Foundation board also selected the winner of the 5'h Annual Rancho Cucamonga Community&Arts Foundation Award. The Associated Artists would like to build on these successes to make the 2014 the best to date! The event team, including members of Associated Artists and City staff, has begun to plan for the 50'h Annual Fine Art Show to be held in September 5-7, 2014. We are excited to once again announce a unique opportunity to cross promote the Silver Fox Follies to be featured at the Lewis Family Playhouse that same weekend. Although the essential elements of the show will remain the same, with the support of the Rancho Cucamonga Community & Arts Foundation the committee would like to add a middle school/junior high "Fantasy" themed sidewalk art competition incorporating the number 50 in recognition of the 50'h Anniversary of the Fine Art Show; add a fine art vendor fair featuring local artists and their one-of a-kind original creations; continue to focus on the development of aspiring artists of all ages; continue the enhanced opening night awards reception with an expanded awards ceremony with live community based entertainment; increase the number art demonstrations in the Courtyard and other outdoor spaces by expanding the demonstrations and inviting other local artists and community based art groups; and invite the Community&Arts Foundation to be an active and contributing partner in the event including increasing their role and visibility in the promotion and marketing of the event, awards ceremony and the selection of the Rancho Cucamonga Community & Arts Foundation Award Winner. Furthermore, the Associated Artists would like to invite the Community & Arts Fine Art Show Proposal 2014 Page 1 of 2 34 Foundation, as an official partner, to have a presence throughout the event in a manner in which the board sees fit. The Associated Artists are asking for support in the amount of$5,000. Event Timeline& Description Friday, September 5,2014 • Art Exhibition/ Demonstrations/Vendors o Celebration Hall—Exhibition 0 10:00 a.m.— 10:00 p.m. • Art Exhibition Awards Reception and Ceremony o Lewis Family Playhouse Lobby/Courtyard/ Patio 0 7:00 p.m. — 10:00 p.m. o Jazz Band* /Community Entertainment o Awards Ceremony 7:00 p.m.—7:30 p.m. • "50 Years of Art"Video o 10:00 a.m.— 10:00 p.m. Saturday, September 6,2014 • "Fantasy 50" Sidewalk Art Competition o Courtyard/ Patio 0 8:00 a.m.—4:00 p.m. • Art Demonstrations o Courtyard/Patio 0 10:00 a.m.—4:00 p.m. • Art Exhibition/Demonstrations/Vendors o Celebration Hall—Exhibition o 10:00 a.m.— 10:00 p.m. • Fine Art Vendor Fair o Courtyard/Patio 0 10:00 a.m.—4:00 p.m. • "50 Years of Art"Video o 10:00 a.m. — 10:00 p.m. Sunday,September 7,2014 • "Fantasy 50" Sidewalk Art Display o Courtyard/Patio 0 11:00 a.m. —4:00 p.m. • Art Show Exhibition/Demonstrations/Vendors o Celebration Hall—Exhibition 0 11:00 a.m. —4:00 p.m. • Art Demonstrations o Courtyard/Patio 0 11:00 a.m. —4:00 p.m. • Fine Art Vendor Fair o Courtyard/Patio 0 11:00 a.m.—4:00 p.m. • "50 Years of Art" Video o 10:00 a.m.— 10:00 p.m. Fine Art Show Proposal 2014 Page 2 of 2 35 Board Assessment Exercise Rancho Cucamonga Community&Arts Foundation Please complete the following ANONYMOUSLY. Place an "x" or"checkmark" in the SPACE that indicates your level of agreement with each of the items below, indicating your current feeling about the manner in which the Board of Directors of the RCCAAF functions. If you are unsure or feel the item is not applicable, leave it blank. Part A- Mission, Vision,and Governance 1.All Board members have a common and clear sense of the mission and purpose of the Rancho Cucamonga Community&Arts Foundation (RCCAAF). Strongly Neutral Strongly Disagree Agree 2.The Board is actively involved in discussions and deliberations relevant to the long-range strategic direction and major activities of the RCCAAF. Strongly Neutral Strongly Disagree Agree 3. The roles and responsibilities of board members are clearly distinguished and delineated from the roles of City support staff(those who handle daily operations). Strongly Neutral Strongly Disagree Agree 4.The Board has a clear policy regarding its own self-renewal. Strongly Neutral Strongly Disagree Agree A 2 S. The Board actively identifies and recruits potential new Board members who can make a significant contribution to the success of the RCCAAF. Strongly Neutral Strongly Disagree Agree Part B - Finances 1.The Board is fully apprised on a regular basis,through the distribution of written reports, of the financial status of the RCCAAF, including but not limited to balance sheets, statements of operating revenues and expenses, and an annual audit. Strongly Neutral Strongly Disagree Agree 2. The Board (collectively) understands and accepts its role as the steward of the organization's financial status. Strongly Neutral Strongly Disagree Agree 3. The Board is actively engaged in the effort to increase the availability of revenue for programmatic purposes. Strongly Neutral Strongly Disagree Agree 4.The organization maintains a comprehensive resource development program, including but not limited to special events, mail solicitations, major gift solicitations, and facilitation of planned giving. Strongly Neutral Strongly Disagree Agree 3 Part C- Marketing 1. The organization has a clear and effective marketing strategy to reach its target audiences, major stakeholders, and the community-at-large. Strongly Neutral Strongly Disagree Agree 2. Board members actively participate in the organization's marketing effort by promoting the work of the RCCAAF among their friends and associates and maintaining communication links and beneficial relationships with diverse groups of stakeholders. Strongly Neutral Strongly Disagree Agree Part D -Assessment of Foundation Program Effectiveness 1. The board receives regular quantitative measurements on key indicators reflecting the activities and levels of success of RCCAAF supported programming. Strongly Neutral Strongly Disagree Agree Part E-Assessment of Mission Statement"Accessibility" In the space below (or on the back), please write below, as nearly as you can remember it, the current mission statement of the RCCAAF- "word for word." Individual Board Member Assessment Exercise Note: The other survey (the one you just completed) measured your feelings about the board as a "collective entity." This shorter document is intended to measure just a few similar items, but from a more personal point of view. Please complete this anonymously. 1. t personally feel that I have an accurate and comprehensive understanding of the programs facilitated by the RCCAAF. Strongly Neutral Strongly Disagree Agree 2. I personally feel like I have a clear understanding of my role as a Board member. Strongly Neutral Strongly Disagree Agree 3. I personally feel that I do a good job of understanding and monitoring the Foundation's financial condition. Strongly Neutral Strongly Disagree Agree 4. I personally feel that I do a good job of promoting the Foundation in the community generally and among my circle of friends and business associates. ("Promoting the Foundation" includes both programmatic and financial elements. Rate separately if you wish using a "P" for program and a I" for financial.) Strongly Neutral Strongly Disagree Agree S. I personally feel like I receive enough information to play an important role in helping monitor the quality and success of the Foundation's programmatic initiatives. Strongly Neutral Strongly Disagree Agree Vavrinek, Trine, Day & Co., LLP Certified Public Accountants f1�lP/1P,�Ztil CASINO *O: NICHT Special Guest Appearance by "Hall of Fame", Dodger Legend, SATURDAY, MAY 17 7PM UNTIL MIDNIGHT Vavrinek, Trine, Day & Co., LLP Certified/�Pu6tic Accountants / 1Pit�il � ,� � � � �► �®: NIGHT You are invited to an elegant evening of dining, and casino fun. VICTORIA GARDENS CULTURAL CENTER SILENT DOORS DINNER AUCTION OPEN & CASINO Special Guest Appearance by "Hall of Fame", Dodger Legend, Available at VGCC Box Office: 909.477.2752 RANCHO CUCAMCNGrl Website:www.lewisfamilyplayhouse.com Celebration Hall at The Victoria Gardens Cultural Center 12505 Cultural Center Drive,Rancho Cucamonga, CA 91739 Benefitting the pCOMMUNITY QARTSFOUNDATION RA NCHOCUCAMONGA OMMUNITY 2013/14 MEETING SCHEDULE C RTSFOUNDATION Updated: 03/2014 FULL BOARD Regular Meetings: September, January, April, June (4th Wednesdays) • September 25, 2013 at 5 p.m. • January 22, 2014 at 5 p.m. • April 23, 2014 2 - 5 p.m. (Goal Setting), AND 5 p.m. (Regular meeting) • June 25, 2014 at 5 p.m. (Budget Adoption) 'y3 EXECUTIVE BOARD U 31d Wednesday of the month - August, November, March, May Additional meetings can be scheduled on an as needed basis. • Wednesday, August 21, 2013 @ 4 p.m. • November 20, 2013 @ 4 p.m. • March 19, 2014 @ 4 p.m. • May 21, 2014 @ 4 p.m. Quarterly Financial Reports: mid-month October, January, April, July SUBCOMMITTEES Golf Tournament-Chair: Mark Rivera Monthly April - November- 2nd Mondays at 4 p.m. - City Hall Board Development-Chair.Jeremy Kahn TBD Giving Committee - Chair: Bryan Snyder Same as full board meetings.- meeting at 4 p.m. (except April) -City Hall Major Gift Committee-Chair: Jim Harrington 2nd Wednesday of the month at 10:30 a.m. City Hall Marketing and Outreach Commiffee -Chair: Paula Pachon 2nd Tuesday of the month at 4 p.m. at the Cultural Center Party Train/Spring Event Committee -Chair: Linda Bryan No meetings required at this time AD HOC COMMITTEES Fritz Coleman Fundraiser (completed) P25 \\RCV00116\Departments\COMMSERV\Council&Boards\CommunityFoundationWeeting Schedule 2013.14 revised 9.13.doc Rancho Cucamonga Community & Arts Foundation Committee Assignments 2013-14 UPDATED: 4/1074 FUNDRAISING COMMITTEES ADMINISTRATIVE/GIVING COMMITTEES AD HOG COM Full Board Meetings Golf Tournament Spring Event:, Major Gift Executive 6 Finance Board Development Giving Committee Marketing and Investment Committee Parry Train Committee Committee Committee (Susan S. Outreach (Staff Liaison- (Nettie f 1. (Frande P. (Nettie N. (Nettie N. Staff Liaison) (Susan S. Daniel S.) Staff Lialson� Staff Liaison) Staff Liaison) Staff Liaison) Staff Liaison) Meeting Schedule 4th Wednesdayr,5pm, WMondayr,4pm TBD 2nd We&o/Month, First meeting Augusr TBD Ind Wednesdays at Ind Tuesdays at 4pm Mfg Dares TBD January.April,June from April to 7030 a.m. 21st.4pm 4pm in January.April monthly at VGCC and September(a/so November August November and September special uro,kncc pJ March and May Membership Goal Entire Board 5 Board Members Board Chair 5 Board Members 5 Board Members 2 Community Members Board Vice Chair Board Treasurer 1 Fundraising Chair Board Members 1 Giving Chair Al Arguello X X X Taro Barag X X X X Rosemarie Brown X X X X Linda Bryan Vice Chair Chair X X Tina Chen X X X X Thomas Galindo X X Jim Harrington Chair X Chair Chair X X Jeremy Kahn X X X Chair X X Rod LeMond X X X Paula Pachon X X X X X Chair Mark Rivera X Chair X X Bryan Snyder Treasurer X X Chair X c�„Krumw✓c�,,m�mrvsa•,wrm,✓eo.,m".o,��.ro,,,,mrwrs�+e.,c�,,m,�«+mm,..,rmni.r, M U N1 NiI A� C O f)ly saSY ri 1 r Zt s`f ( �4Y j3 IIt4 cQPRTS ` I r t n . t•rn. va � '� s -�. Rancho Cucamonga Community & Arts Foun ation $ 1,'000,,0.00 --Golf Tbur- harnent till °xt ;W .- Thank Thank you to our 2013 Partners and Sponsors BBVA Compass Bink RC Quikes * . *Bank of America Richards,\\%arson and Gershon Best, Best ind luieger LLP Ross Famih Legim Foundation *Burrtec W'iste Industries, Inc. Stare Farm Michiel Ganmer 'i CAM Services Swenson CogioritionS1,6U0,Goo Chase bank The Gas Comping inf TONRNAHEHr _- *CU Direct Uur,iu Baal: r4: Cucamonga Valley VV%iter District US Bink ENICOR Ser 'ices Vii rmck,Trine, Dic and Co. 1H �`,•; 1 Picifrc Homes- Front Porch *Victoria Girdcus RC Firefighters Assoc. Locil 227.1 *2014 Sponsors tr• u ,'^,'�, f"`�11"J ,-.y .> pp "' Ji* s{I 211- r Imo,: v y _ i Dear Sponsor, On behalf of the Board of Directors of the Rancho Cucamonga Connnunity Arts Foundation, we thank you for your consideration of support for our Annual 51.000,000 Golf TOnrnament. The Rancho Cucamonga Comnrtmity R Arts Foundation is a non-profit. 501(c)(3) organization that generously supports arts programmin" at the Victoria Gardens Cultural Center. The foundation hosts this annual fundraising event in order to secure funding for programs which help enhance children's education, increase their self-esteem. and expand their horizons through the arts. In the past,proceeds from this event have helped fund the following local arts programs: • Sponsorship of FREE tickets to over 1.100 school children and their families to attend Theatre for Young Audience(TYA) productions at the Lewis Fainily I layhouse at the Victoria Gardens Cultwal Center. • Sponsorship of Foundation Family Saturdays as a part of the MainStreet Theatre Company series that subsidizes specially priced tickets to public performances for families to experience the magic of live theatre. • FREE World Music Concerts in the Bank of America Imagination Courtyard at the Victoria Gardens Cultural Center. • Sponsorship of the Associated Artists of the Inland Empire Fine Art Show R Festival at the Victoria Gardens Culttnal Center. • Black Box Theatre productions in the Studio Theatre at Lewis Family Playhouse. • Rancho Cucamonga Community Theatre productions at the Lewis Family Playhouse. • Scholarships to graduating high school seniors. from our community, who are pursuing a higher education in the arts. • Sponsorships to support local high school art programs. Those arejust a few things we wanted to list. We hope that yon will consider sponsoring this event in support of programs which increase arts education and access to the arts for today's youth and their families. The Rancho Cucamonga Community & Arts Foundation supports arts proaramntino at the Victoria Gardens Ctdtural Center and community activities throughout Rancho Cucamonga. Thank you. .lint Harrington. Chairman Rancho Cucamonga Community R Arts Foundation xa`9�tajs.�� 'r<� ^�yr�^Z'�,1�,...^k4-.,��+^1e^f'nyl' Y 1 3.�"'°qui 7`v.;r.'y`3^try k.�j'�•1't��yA Benefits include: • 12 golfing entries (3 foursomes) • Back cover full page ad on official event program • Banner at Club House entrance • Priority Tee starting positions (1, 10 & 18) • Recognition plaque • Hole sign, tt 1 tee • Banner at Awards Banquet � It y� ! aL. WOO,I '�R. ,� IJ Benefits include: • 12 golfing entries (3 foursomes) • Full page ad in official event program • Banner at Awards Banquet • Recognition Plaque • Hole sign at q 18 tee • Participation in Awards Banquet Iz Benefits include: • . 8 golfing entries (2 foursomes) • Full page ad in official event program • Banner at Awards Banquet • Priority Tee starting position (1,10 &18) • Recognition plaque • Hole sign at # 10 tee • Raffle prize presentation participation '--(y8.�r�""'�` 4-0 v2t 4.&�..a...Iax:.m s.,a.^s..nn..... Benefits include: • 4 golfing entries (1 foursome) • Full page ad in official event program • Banner at Awards Banquet • Banner at Club House entrance • Live Auction area signage • Recognition plaque • Hole sign at # 9 tee • Participation in Live Auction Benefits include: • 4 golfing entries (1 foursome) • Full page ad in official event program • Live Auction area signage • Recognition plaque • Signage i.-,...9..5't.s..t3.t � .2..s r..,c A3....s y;``�....__ _,....,4��..... . t.�....�.-.. a..,..::................1.�'.d Benefits include: • 4 golfing entries (1 foursome) • Full page ad in official event program • Recognition plaque • Driving Range area signage �,r 'y}.�.�;T�.-�� y�';-''r xr }� �m ',��'�'•�o t � -�'�� + L f-'4-.,'-t Fy,� Benefits include: • 4 golfing entries (1 foursome) • Full page ad in official event program • Recognition plaque • Banner on tee fence . .y7�4f,W1��t4 We Benefits include: • 4 golfing entries (1 foursome) • Full page ad in official event program • Recognition plaque • Golf Cart signage Td' Benefits include: • 4 golfing entries (1 foursome) • Half page ad in official event program • Recognition plaque • Sign at sponsored tee/hole i L It Benefits include: • Half page ad in official event program • 2 Invitations to breakfast • 2 Invitations to Awards Banquet and Auction • Recognition plaque • Banner at Vt tee fence • Logo on volunteer apparel and badges p� -�. L"�iw..,m..'s,.ien'�i.Ya..aavu�•.,.�� it'i"'u.:ti.,...lL...nr.:m4�.. .L....a r�s..rti::u.v.s..e u ... Benefits include: • Half page ad In official event program 4 Invitations to Awards Banquet and Auction • Recognition plaque • Bar area signage Benefits include: Half page ad in official event program • 4 Invitations to breakfast • 2 Invitations to Awards Banquet and Auction • Recognition plaque f W� Y7h.�1., 5�'�.1� K, a r k ,+� J !� Y N.r*> r7 %... k ^ Viz• gr'rta . r } �e��u� .' c 9 9 Benefits include: • Full page ad in official event program • 2 Invitations to breakfast • 2 Invitations to Awards Banquet and Auction • Recognition plaque • Registration area signage o._Yr+vefr"KIu .a. d _ ....� ._. ... ....a.a .. ...v ..r .. ._.._ix...-_. ...n..a S......._....e._x....Y Benefits include: • Half page ad in official event program • 2 Invitations to Awards Banquet and Auction • Recognition plaque • Front cover of the program with sponsor company logo S..N3ty 01 Benefits include: • Half page ad in official event program • 1 Invitation to Awards Banquet and Auction • Recognition plaque • Plaque area signage l-IroMp fio , � �x��• �1.�1, .R'1� � { �A�i ..�s...�.�,�:�cs...J..s..da...`:SS...�uauA:• .v.:_u«.....5......,� x..�....� �L.�.._,.:,t :d� Benefits include: • Half page ad in official event program • 1 Invitation to Awards Banquet and Auction Recognition plaque • Snack and Beverage area signage Y,i-.is.4^'v P k•' -!__L. �A` S q S:�s � � I .y' tij{tii` Y �.;� � -J.i"_�.x� r..5 Benefits include: • Half page ad in official event program • 1 Invitation to Awards Banquet and Auction • Recognition plaque • Parking lot signage _._.•'"'; ":.�::. R�.:��..1.�o..r....2..u:u1rz:b..✓w..x...: :.s...h.l�,�.. .su. ....�.e�t' �T ;:: u7c, Benefits include: • Half page ad in official event program • 1 Invitation to Awards Banquet and Auction • Recognition plaque • Parking lot signage Please complete the following form to confirm your chosen sponsorship(s). CONTACT INFORMATION: Company Name Contact Person & llde Contact E-mail Address Contact Phone Number Physical/Mailing Address City/State/Zip Code Golf Package Sponsorship OpPortunides' ❑ $20,000 Presenting Sponsor e o $10,000 Title Sponsor- Awards Banquet - si,wa ono ❑ $7,500 Title Sponsor- $15,000 Raffle o $5,000 Title Sponsor- Live Auction n $3,000 Title Sponsor- $1,000,000 Hole-In-One NOTE: Spon;or.nq Ivo of mot- evenis G;nif;t e; voU Cor up In pj the total;pC:n;arght;� Contest ❑ $3,000 Driving Range Sponsor PAYMENT INFORMATION: ❑ $3,000 Putting Contest Sponsor Payment Preference: ❑Check ❑Credit Card c $3,000 Golf Cart Sponsor Total Sponsorship Cost: $ ❑ $2,500 Hole Sponsor Signature: Date: Non- Golfing Sponsorship UPPOrtunitie5: /Invoice will be sent to the address indicated above/ ❑ $3,000 Volunteer Sponsor Once we receive your completed sponsorship ❑ $2,500 Hosted Bar Sponsor response form, a RCCAAF Representative will contact you to discuss event arrangements, ❑ $2,000 Grab-n-Go Breakfast Sponsor sponsorship benefits and recognition. ❑ $2,000 Gift Pack Sponsor Please mail completed Pledge Form to: ❑ $2,000 Official Program Sponsor Attn: RCCAAF ❑ $1,250 Recognition Plaques Sponsor 10500 Civic Center Drive, P.O. Box 807 Rancho Cucamonga,CA 91729 o $1,250 Snack and Beverage Sponsor ❑ $1,000 Longest Drive Sponsor �'tE nsaa ,unsor benefit., o'ea.a.= .r:utn 'his form. ,;:i lain tlt,:n lune ❑ $1,000 Closest to the Pin Don't miss out, be a part of the fun ! 51.000.000 GOLF T0UR�1�111f,yT . l",I Y /p�A � Qt.4. tr' '.'. 7xk..;fir �. IP_ 64 r 7r �' #� �E�''Y-�,-;rpt' E• rk4.4 ��±± \�` r9 .�r�r truer` � t9 � +•� e�f �'f.1� Ar u �\ s 3 .g�,F•y�t,•,,.•^ F'� "•wa�aff{��eS•p�.i�>S,�T�y K yy,ry\Yc L Y� y �'�� ] •�1 x-,?,. a i3+.'N-��'� +r�' t�ly'dyy�F�SrsT'7 "s"�tw' pf„ [� +tt�aw al _ H'i� l '• 'v � r lI� ol►l, ro m �rS 3 � ,F �{ f4, t ( [ t u r R F Iv _ '� i UAFFLE 2013 .: COMMUNITY M,Too,,��r�� &4RTSFOUNDATION al i00� P � BURRTEC tt DESCRIPTION MSRP 1 Fleming's Prime Steakhouse &Wine Bar Gift Card $100 $ 100.00 2 Candlelight Pavilion Dinner Theatre/ Rancho Santa Ana Botanic Gardens, Claremont $ 125.00 3 Brookstone Wine Aerator, Automatic Wine Opener/Kings Fish House $50 Gift Card $ 100.00 4 Mountain Bike, 26-Inch by NEXT $ 149.00 5 Reign vs. Condors for Four/Famous Dave's Gift'Card $50 $ 100.00 6 Bradford Portraiture for Family/Individual, 11"x14" Color Canvas $ 3,000.00 7 Improv, Brea, Irvine or Ontario for Four/ Famous Dave's $50 $ 130.00 8 Coach Purse, Black Leather $ 358.00 9 Spa Finder Gift Card$100 $ 100.00 10 Maze featuring Frankie Beverly for Two, Citizen's Business Bank Arena $ 138.00 11 Bradford Portraiture for Family/Individual, 16"x20" Color Canvas $ 5,000.00 12 Comedy& Magic Club Passes for Ten, Hermosa Beach $ 150.00 13 LA Dodgers Tickets for Two/Skirball Family Outing, Los Angeles $ 100.00 14 X-Box 360 4GB $ 199.00 15 Ontario Reign Tickets for Two/Toby Keith's Gift Card$100 $ 146.00 16 Cerritos Center of Performing Arts/Ford Theatres, Hollywood $ 125.00 17 Sony 32 HD LED Television $ 399.00 18 Tiffany Wine Glasses&2-Bottles of Wine $ 150.00 19 Jimmy Hendrix Print by Gregory Adamson/Gift Basket $ 100.00 20 Rowley Portraiture of Child 14" Canvas $ 3,000.00 21 Replenix Skin Care Basket $ 225.00 22 Hidden Valley&The Retreat 1-Round/Cigars $ 110.00 23 Skyline Hard Frame Carry-On Luggage $ 199.00 24 EZ-UP Shelter, 10' x 10' $ 119.00 25 Michael Kors IPAD Cases "His& Hers" $ 160.00 26 Flappers Comedy Club Passes for Ten, Claremont $ 100.00 27 Nikon 7X 20.1 MP Camera $ 139.00 28 Ontario Fury vs. Dallas Sidekicks Soccer for Two/Famous Dave's Gift Card $50 $ 100.00 29 Garmin NUVI 40 LM GPS $ 149.00 30 Men's Taylor Made Driver S, 9.5 $ 299.00 31 Ladies Hagen 12.5 AWX Driver $ 100.00 32 Soda Stream, Home Soda Maker, $10 Rebate/ Fandango Gift Card $25 $ 135.00 33 Hallmark Trans-Siberian Orchestra "Lost Christmas Eve"/ Famous Dave's Gift Card $50 $ 130.00 34 Robert Hunter Winery Tour for Two/Aquarium of the Bay, SF for Four $ 120.00 35 Breville, Juice Fountain Plus, & Healthy DVD $ 163.00 36 Coach Signature Purse,Taupe $ 428.00 37 LG 50" LED 1080 HD Television $ 899.00 38 Ice House Passes for Eight, Pasadena $ 140.00 39 Charger Commemorative American Football League Ltd. Edition 210/600 $ 150.00 40 Craig Shelly Jewelers Stainless Men's Watch $ 1,050.00 Total Raffle Prizes $ 18,584.00 Raffle Tickets on Sale Now! 1 for 53 4 for 510 9 for 520 25 for 550 60 for 5100 r +ww4 SURRMC 2014 Golf Tournament Update April 23, 2014 Tournament Date: Monday - September 8, 2014 1. Golf Tourney Schedule of Events 2. Recap of meeting with Mark Campbell, RHCC General Manager, and Daniel Schneider a. Red Hill CC will play a large part in assisting us with the Golf Tourney (set up, tear down, long drive and closest to pin set up, and more) b. Mark Campbell to provide proposal for cost of breakfast burritos (Grab and Go) c. 100+ players is a successful tournament. 144 players is a full tournament. d. Make the day about the Foundation! 3. Discuss Raffle prizes and Live Auction items a. 2013 Raffle Prizes b. 2014 Raffle Prizes (so far) c. RCCAF 501 (c)(3) letter d. Try anytime you are at lunch or out to dinner. 4. Sponsorship Update a. Thank you letters to 2013 sponsors have been sent b. Sponsorship Opportunities Package c. Golf Tournament Tri-Fold d. 2014 Secured Sponsors e. 2011, 2012 and 2013 Sponsors f. Please help in getting sponsorships to make the 2014 Golf Tournament a memorable event and a financial success for the Foundation. This is probably one of the most important roles we will play as a Board Member. Sample Schedule of Events: 8:00 am Check-In and Registration — New Entrance Raffle Prize Display and Mulligan Packages — Instead of bag of golf supplies (tees, golf balls, etc.) we are providing a $40-$50 voucher that can be used to buy golf products in a room next to check-in area. Golfers have until the start of tourney to use. If not used, there is no cost to the Foundation. Shopping area will be set up by Vendors (Footjoy and Titleist?) Clubhouse Breakfast— Grab and Go Breakfast (most likely breakfast burritos) Driving Range and Putting Green Open 9:00 am Putting Contest —To take place on 18`h green. Cost to play is $10420. Winner gets half the proceeds. We will need to track the players and their ball. $1,000,000 Hole-In-One Drawing — To take place on the 18`h hole. Non- players can gather around the green instead of watching from the tee box. 9:30 am Shotgun Start— Team Scramble Format On Course Contests: Longest Drive — RHCC Team will take care of Closest to the Pin— RHCC Team will take care of 11:00 am Lunch on Course — Famous Dave's 2:00 pm No Host Cocktails — Hole 6, 10 and 15 (we had 7 of these in 2013). 3:00 pm Clubhouse Dinner— Banquet— Meal will be same as last year Golf Awards Raffle Drawing — Paula, Linda and Tina are the Raffle prize committee. Thank you for your hard work! Live Auction — All Board Members to do what they can to find Live Auction Items No Silent Auction this year April 23, 2014 To Whom |tMay Concern: The Rancho Cucamonga Community Xi Arts Foundation, a 301(C)(3) nonprofit ( [az |D #: 33- 0255599), respectfully requests a donation of l'8255594), rcSpeCtfoUyrt4ucs\SadOnudonof 'for our upcoming golf tournament. The annual golf tournament will hcheld on Monday, Septcoohcr8, JOl4atthe Red Hill Country Club in Rancho Cucamonga. The donated items will he used [ora silent auction or raffle atthe event. All proceeds from this fundraising event will benefit arts programming xtthe Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga cornoounity. The support received from our donors and supporters have allowed the Foundation the opportunity to invest funds into performing and visual arts programs and activities. Supported programs and activities have included: MainStreet Theatre Company productions �> MainStreet Theatre Company's Artist ioResidence Program Rancho Cucamonga Community Theatre productions 0ackhoxPrnducdnns World Music Series concerts f> And much more! The Rancho [ucuroonga Community & Arts Foundation appreciates your consideration of n cootdhuduo Sincerely, |ico Harrinahon, 8ourd Chair Rancho Cucamonga Community & Arts Foundation 3U14Golf Tournament Raffle and Auction Donations D6 P� Bryvan Dine with RCFirefighters (dinner for four) Rancho Cucamonga Fire District' Chief Bell L. Bryan $120gift card for Simply Spoiled Spa Linda 8. Bryan L. Bryan Round ofGolf for 2with Mayor atRndhi| CC LDennis Michael L Bryon Wine Basket Pe1er& Linda Bryan L. Bryan 2wine tasting classes for 2couples Total Wine & More L. Bryan Season Tickets for Adult shows for two aiLFPM GusonS|uka'KeUy L. Bryan $1OOgift card tothe Heights Restaurant, Upland C|iffCug|iotti L. Bryan $15Ogift card toFlemings Ji|ianWYiku|a. Operating Partner L. Bryan $25 gift card tnKing's Fish House yNarni. General Manager L. Bryan Santa Anita Park 4tickets tvaClub House Box($8VValue) Pete SibereU. Director nfCommunity Service (2) sets uf(4) tickets for the Queen Mary The Queen Mary Z uvv,.-.. ..... ------"--"��oO Ws 'A ''' OO OpSZ / .%uca 1s re9i1o9 i� aa�rezPaW _ I`aWO Wiia> WA __._ Wim\ ' % uo1S aWH /yaO �ONpf4 dsn �— p052 .�' / umevo01Q1Wa9 '__sa\epO4'W vn J 000pyZ �OsvodS aAH ' "'0001 000 c a MA _ e�9 �� p0�5 00529 OOWS� OO OOS2 / sa1ON sAav�olitl � _ '' ��' W529 i 000052 _� '/ SaOwan�gY:euS _ /�UaNa�\ .aWi ssav6a0 WI9 Oc a'PH / ay,Z I/ i /sa.WHai wooAn�isaiO3 roos.e'09N SaauaS OW3 W[A522 , OOWp� � ' iosrodg apes / reUgleWa/D3 Wim' ��52 %'''' syI p0005C /2 !% /a•AH '_ ~Sat¢i •m� %� 00000 "�� '�/,S aaWnMA4 . - s0�aleM FalreA¢W ' OOtl % 00 .. 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UOPPQ. baa oe b A'100 °U t - Accrual Basis Rancho Cucamonga Community & Arts Foundation 2014 $1,000,000 Golf Tournament Profit & Loss Detail All Transactions Type Date Num �� Name Memo Income Amount 7020 •Event Income , 3020.11 -Event Sponsorship Sales Receipt 01/30/2ol4 01241 -528 CU Direct Corporation Hole Sponsorship/CU Direct Corp Total 3020.11 - Event Sponsorship 2,500.00 2,500.00 Total 3020- Event Income 2,500.00 3800 •Grant Income 3813- BofA-Grants(Bank) Invoico 03/032014 BOLA 030314 Bank of America Sponsorship-Putting Contest Total 3813 - BofA-Grants(Bank) _ 3,000.00 O 3,000.00 Total 3800 Grant Income 3,COO.CO Total Income 5,500.00 Expense O.CO Net income 5,500.00 �- �tw1'u- Pago 1 of 1