HomeMy WebLinkAbout14/06/25 RANCHO CUCAMONGA
COMMUNITY Et ARTS FOUNDATION
BOARD OF DIRECTORS
RANCHO CUCAMONGA
COMMUNITY AGENDA
&4RTSFOUNDATION
LASERFICHE
COPY
June 25, 2014
REGULAR MEETING
5:00 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
.a•
Board Members
Jim Harrington, Chair ,
Linda Bryan, Vice Chair
Bryan Snyder, Secretory/Treasurer
Al Arguello, Member `t
Taro Barag, Member
Rosemarie Brown, Member
Tina Chen, Member
Thomas Galindo, Member
Jeremy Kahn, Member
Rod LeMond, Member
Paula Pachon, Member
Mark Rivera, Member
City Offices: (909)477-2760
RANCHO CUCAMONGA
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`"`""°"`^ COMMUNITY ft ARTS FOUNDATION
FOUNDATION BOARD OF DIRECTORS
June 25, 2014
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A. Call to Order
edge of Allegiance
Arguello _ Jim Harrington
Taro Barag _ Jeremy Kahn _
Rosemarie Brown _ Rod LeMond _
Linda Bryan _ Paula Pachon
Tina Chen _ Mark Rivera _
Thomas Galindo Bryan Snyder
B. Announcements/Presentations
1. Presentation of scholarship awards. -- -
2.
- -2. Presentation of the 2014/15 Lewis Family Playhouse Season. ---
IF
C. Communications from the Public
This is the time and place for the general public to address the
Community & Arts Foundation. State law prohibits the Board from
addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent
meeting. Comments are to be limited to five minutes per individual.
11 D. Consent Calendar
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Board Member or
member of the audience for discussion:
1. Approval of the Minutes of the Special and Regular Agenda pages
Community &Arts Foundation Meeting held April 23, 2014. 1 - 10
2. Receive and file Treasurer's Reconciliation Summary Reports 11 - 18
for the LAIF and PAL Accounts through May 2014.
E. Foundation Business
The following items are not public hearing items,although the Chair may
open the meeting for public input:
RANCHO CUCAMONGA
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June 25, 2014
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1. Election of Chair, Vice Chair and Treasurer/Secretary for 19
the Community &Arts Foundation.
2. Consideration of appointments of Foundation Members to 20- 21
the various Foundation Committees and review of
Committee and Board Meeting Schedules.
3. Discussion of new Foundation Investment Policy. 22- 30
4. Review and approval of the Foundation's 2014/15 Fiscal 31 - 34
Year Budget.
5. Discussion of Foundation Mission Statement. - - -
11
F. Committee Reports
This is the time for the Board Members to present oral reports on
the Board Committees. No action will be taken or discussion held.
1. Golf - (Chair- Rivera)
2. Spring Events/Party Train -(Chair-Bryan)
3. Executive/Finance - (Chair—Harrington)
4. Board Development - (Chair—Kahn)
5. Arts Giving - (Chair- Snyder)
6. Major Gift - (Chair—Harrington)
7. Marketing and Outreach - (Chair—Pachon)
11 G. Foundation Updates
The following items are not public hearing items,although the Chair may
open the meeting for public input:
1. Update on Foundation Awards, Donor Recognition Event 36 - 36
and Bill Medley Concert `An Intimate Evening with
Righteous Brothers'Bill Medley"scheduled for July 261^.
2. Update on Foundation Sponsored Activities. - --
RANCHO CUCAMONGA
COMMUNITY 8 ARTS FOUNDATION
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June 25, 2014
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H. Identification of Items for Future Meetings
This is the time for the Board to identify the items they wish to discuss
at the next meeting. These items will not be discussed at this meeting,
only identified for a future meeting:
11 I. Adjournment
I, Melissa Morales, Community & Arts Foundation Secretary, hereby
certify a true, accurate copy of the foregoing Community Foundation
agenda was posted on June 19, 2014, seventy-two (72) hours prior to
the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho
Cucamonga, California.
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
MINUTES OF THE APRIL 23, 2014, SPECIAL MEETING
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Community &Arts Foundation was held on
Wednesday, April 23, 2014, in the Tri-Communities Room, at the Rancho Cucamonga
Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The
meeting was called to order at 2:12 p.m. by Chair Harrington.
Present were: Board Members: Arguello, Barag, Brown (arrived at 2:25 p.m.), Chen,
Galindo, Kahn, LeMond, Pachon, Snyder and Harrington. Absent: Bryan, Galindo and
Rivera. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community
Services Marketing Manager; Susan Sluka-Kelly, Community Services Supervisor; Heidi
Gautschi, Office Specialist I and Melissa Morales, Senior Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
There were no communications from the Public.
C. WORKSHOP BUSINESS
1. Completion of Board Surveys was opened by Chair Harrington. He introduced and
welcomed Consultant Ron Wolff who would be facilitating this Board exercise.
Consultant Wolff provided a brief history of his experience with non-profits and
explained the process for how the session would be conducted. Members were given
two assessment exercises — one as individuals and the other for the Board. They
were asked to rank how they felt as Board members about various areas including
marketing of the Foundation in the community; their comprehensive understanding of
the programs they facilitate; their role as Board Member; whether they feel they do a
good job of monitoring the condition of the Foundation; whether they feel they receive
enough information to play an important role in helping monitor the quality and
success of the Foundation's programmatic initiatives. Questions contained on the
Board survey included whether they feel there is a clear policy regarding the Board's
self-renewal; if their roles and responsibilities are delineated and distinguished from
that of staff; if they have a common/clear sense of their mission and purpose and if
they feel the Board is actively involved in discussions and deliberations relevant to
long-range strategic direction and major activities of the Foundation.
Member Rivera left the meeting at 2:20 p.m. and returned at 2:24 p.m. Member
Pachon left at 2:21 p.m. and returned at 2:26 and Member Kahn left at 2:35 p.m. and
returned at 2:40 p.m.
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Following completion of the surveys, Consultant Wolff had Members switch their
surveys with each other and they collectively reviewed the group's answers which was
also being compiled for an analysis and further discussion later in the meeting.
2. Distribution of the draft Bi-Annual Report for 2011-2013 was provided Manager Sluka-
Kelly. She provided the Board the draft report on behalf of the Marketing and Outreach
Committee and commended the efforts of the group. Committee Chair Pachon
concurred and added that the report also includes the affiliates and plans are to send
the report to the City Council, City Staff and major donors with a cover letter to be
attached. No other discussion was held.
3. Review of Survey Results by the Major Gift Committee was introduced by Committee
Chair Harrington. He explained that the Committee had conducted interviews (which
included completion of a survey) with past Foundation supporters Chuck Buquet,
Harry and Judy Gibson, Pete Pitassi and Dr. Harvey Cohen. Consultant Wolff
continued with a PowerPoint presentation and suggested that prior to any major
campaign undertaking that a feasibility study be conducted. He explained that the
process should include interviews, summary and analysis of the results and to find a
common thread. He commented that there are more donors to meet with and this is
a work in progress. He noted that based on the results thus far theater/live program
have the highest priority for the donors while allowing other organizations to use the
Foundation's tax identification number is the lowest priority. He indicated conclusions
could be drawn that 1) a campaign to market the endowment might be feasible; 2)
donors like the idea of contribution to a specific campaign and 3) donors appreciate
all forms of recognition including invitations to special events. Member Pachon listed
some of the Marketing Committee's efforts including updating both the City and the
Foundation's website and researching the addition of a second wall of art. She also
noted that those surveyed expressed their appreciation that the purpose of the
meeting did not include a solicitation for donation. Chair Harrington concluded the
report by listing the proposed next steps which include conducting additional
interviews; improving communication to include direct communication with the donors;
refining the mission statement; raising additional money; assessing the role of the
Board Members and continued evolution of the Major Gift Committee with the possible
re-alignment with the Library Foundation for a future PAL Campaign.
Discussion was brief. A question was asked why only five donors had been
interviewed and Chair Harrington responded regarding the challenges in scheduling
them. Director Nielsen asked if Member Pachon could provide the PowerPoint
presentation to the entire Board. No further discussion was held or action taken.
4. Director Nielsen opened the review of Updated Fundraising Goals and New Events
by informing the Board of the Executive Committee's recent action to approve
becoming the presenting sponsor for the Tour de Fork fundraiser to be held at Victoria
Gardens on June 26th. She spoke of the success of the 2013 event and plans by
Victoria Gardens staff to expand the event this year. She emphasized that the goal is
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to sell out the event and also that the Library Foundation had agreed to be a co-
sponsor. In addition, the Animal Center would be allowed to sell tickets and receive
the proceeds from those sales. She explained that some tickets will need to be sold
by the Board, but can also be purchased on-line. In addition, she informed the Board
that Victoria Gardens has indicated their intent to possibly provide a sponsorship to
this year's Golf Tournament. Director Nielsen went on referencing the April 23rd staff
report which described other upcoming fundraising events including the Bill Medley
performance that will benefit the Foundation and which was approved at the March
Executive Committee meeting. She added that Vice Chair Bryan has agreed to help
coordinate the "Give BIG — San Bernardino County" campaign and in her absence,
Specialist Gautschi was called upon to explain the process for giving and where the
web-site is located. Director Nielsen added that Vice Chair Bryan would be contacting
the Board concerning this campaign which allows donations to specific causes in San
Bernardino County at a minimum of$10 per donation. Member Pachon encouraged
the Board to forward the information to their contacts.
Discussion by the Board ensued concerning the Tour de Fork fundraiser. Questions
included clarification on the number of tickets each of the groups would be given to
sell, how on-line ticket buyers will be able to designate the organization they wish to
receive the donation and the assistance that Victoria Gardens will be providing.
Director Nielsen clarified that the Pay Pal program allows the donor the option of
choosing one of the three charities for their donation and that any unsold tickets by
the Board will need to be collected and shared with the other groups as the event
needs to be a sellout. She also responded that the plans for distribution of tickets and
the number to be given to each organization is still being finalized. She asked the
Members to contact her if they have any ideas and if any of the Members were
interested in being a liaison. Member Chen offered to assist. In addition, Manager
Palmer explained Victoria Gardens' event responsibilities and Director Nielsen
reiterated that the Board's main role is to sell the tickets.
Member Arguello left the meeting at 3:16 p.m. and returned at 3:18 p.m.
5. Director Nielsen opened the discussion of considerations for the 2014/15 Budget.
Staff was asked if they have considered charging an administrative fee to the affiliates
including City affiliates. Concern was also expressed on the costs for administrative
staff, in light of the recent unsuccessful fundraisers, and the request to have a
discussion by the Executive/Finance Committee without Specialist Gautschi in
attendance to address the matter further. Director Nielsen responded that there are
not currently any plans to charge the City affiliates and she noted that Member Brown
has been assisting with the most recent affiliate. She briefly commented on Specialist
Gautschi's responsibilities for the Board and Manager Palmer spoke of staff
reductions over the past couple of years. Director Nielsen also noted that the Animal
Shelter is anticipating becoming its own non-profit entity. The proposed budget will
be reviewed by the Executive/Committee prior to its approval by the full Board in June.
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6. Board Officer Succession Planning was opened by Chair Harrington who reminded
the Board that he is currently in his last year as Chair. He informed the Board that he
had discussed with Treasurer Snyder his possible interest in serving as Chair though
he did ask that the entire Board consider filling any of the three seats that will be
available. He also noted that Vice Chair Bryan had expressed her willingness to help
but that she was not interested in serving in the capacity of Chair. No other discussion
was held or action taken.
7. Consultant Ron Wolff was called upon to provide the review of the Board Survey
Results and tentative conclusions garnered from the surveys taken by the Board as
part of Item C.1. He reviewed the averages for the Individual Board Member Survey.
and Board Survey and suggested to focus on areas which averaged less than a "3".
He did note that the area of marketing seemed to have the lowest scores while keeping
the Foundation apprised of the financial status ranked highest. He reiterated that the
exercise were conducted as a means to stimulate conversation by the Board and that
they should consider looking at any obstacles prior to undertaking any new major
fundraising efforts.
Discussion by the Board Members ensued. Comments included the preference to not
operate with a budget deficit and how the unsuccessful fundraisers have impacted the
budget. Support of Director Nielsen's leadership and added assistance for marketing
was also expressed. Chair Harrington commented that this is an opportunity for all of
the Members to become stronger. Member Kahn, who sits as Chair the Board
Development Committee, added that the Committee takes responsibility for not
addressing the area of Board Development as much as it has with Board recruitment.
Lastly, the topic of how to sustain momentum especially.in light of the fact that there
is not an Executive Director for the Board was discussed. Consultant Wolff
commented that there is no limit to the types of communication that can happen and
the word "action" needs to be carefully defined. He suggested the increased use of
social media including a blog to report on what the Members are accomplishing.
Director Nielsen expressed her support of the various subcommittees and reiterated
the need to keep the momentum going and that major actions need to happen at the
Board meetings. Consultant Wolff concurred and added that the subcommittees
should help keep the momentum. No other discussion was held on the matter.
The meeting recessed at 3:45 p.m. and reconvened at 4:00 p.m. with all Members
present except Bryan and Galindo.
8. Discussion of the mission of the Rancho Cucamonga Community & Arts Foundation
was facilitated by Consultant Wolff. He recommended the mission statement be short
(less than nine words) and easy to remember with three main components — action,
target population and outcome. He gave examples of both clear and ineffective
statements, then led the Board in brainstorming ideas in these three areas. In the
area of action words ideas included support, raise money, promote, deliver, provide
Rancho Cucamonga Community &Arts Foundation - 4 - April 23, 2MT
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access, enrich, steward, elevate awareness, engage, develop, enjoy, enhance
produce, give, offer, expose and introduce. In the area of target population the Board
ideas included community, youth, seniors, donors, theater audiences, schools, region
(beyond immediate community), families, teachers, corporations, school age children,
underserved, community leaders, new theater attendees, artists/performers, media,
other non-profits and foundations. Lastly in the area of outcome suggestions included
to not have a deficit, affordable theater for families; scholarships, quality and youth
oriented programming; sold out performances, positive experiences exposing youth
to the theater, supporting the arts; quality of life; supporting goals of the City; live local
theater; cultural diversity, enriching the community; appreciation for the arts, funding
an artist in the schools; opportunities for the affiliates, being seen as vital part of the
community; helping unify the community; donor recognition; long term fiscal
sustainability; fostering positive partnerships; mechanisms for community to support
the arts; awareness of the foundation; new experiences; inspiration; avenues for
philanthropy,, goodwill visibility marketing of business, opportunities for volunteerism
and cultural enrichment.
Following their brainstorming exercise, Consultant Wolff asked if the Board was in full
support of their current statement and the consensus by Members was that it still
needs some refinement. He went on to suggest it should be reflective of operations;
a marketing tool; that the 'big picture' be considered and that the mission statement
is just one part and other components such as a vision statement also need to be
solidified. He reminded that people want to give to outcomes not processes. Chair
Harrington concluded by noting that the next steps in the process would for the
Marketing and Outreach Committee to take into consideration today's input and, with
the possible assistance of Consultant Wolff, continue to refine the mission statement
for submittal to the Board for their review and approval.
D. RECESS
The meeting recessed at 5:00 p.m. with all Members present except for Bryan, Galindo
and Rivera.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
Rancho Cucamonga Community&Arts Foundation - 5- April
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U
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
MINUTES OF THE APRIL 23, 2014, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held
on Wednesday, April 23, 2014, in the Tri-Communities Room, at the Rancho Cucamonga
Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The
meeting was called to order at 5:03 p.m. by Chair Harrington followed by the Pledge of
Allegiance.
Present were: Board Members: Arguello, Barag, Brown, Chen, Kahn, LeMond, Pachon,
Rivera, Snyder and Harrington. Absent: Bryan and Galindo. Staff: Nettie Nielsen,
Community Services Director; Francie Palmer, Community Services Marketing Manager;
Susan Sluka-Kelly, Community Services Supervisor; Heidi Gautschi, Office Specialist I,
and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
There were no announcements or presentations.
C. COMMUNICATIONS FROM THE PUBLIC
There were no communications from the Public.
Chair Harrington recessed the meeting at 5:05 p.m. in order for the Board to enjoy a light
dinner and reconvened at 5:20 p.m. with all Members present except Bryan and Galindo.
D. CONSENT CALENDAR
1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held
January 22, 2014.
2. To receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL
Accounts through March 31, 2014.
MOTION: Moved by Chair Harrington, seconded by Member LeMond, to approve the
Consent Calendar, as submitted. Motion carried: 10-0-2 (Absent: Bryan and Galindo)
E. FOUNDATION BUSINESS
1. Manager Palmer led the discussion of selection of 2014 Award Recipients to be
recognized at the Summer Fundraising Concert. She supported the Board conducting
the annual donor recognition at the Bill Medley concert scheduled for July 26th. She
Rancho Cucamonga Community&Arts Foundation - 1 - April 2 ,
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added that the benefit concert was approved by the Executive Committee in time to
include in the season brochure. She noted that the Four Points by Sheraton has been
identified as the Lewis Family Playhouse 2014 benefactor and she reviewed the
individuals and businesses the Executive Committee had identified at their March
meeting. Suggested individuals to be considered are Fritz Coleman and Dr. Harvey
Cohen. Business of the Year suggestions are the Rancho Cucamonga Quakes and
Victoria Gardens. Brief discussion by the Board took place. The efforts by the Quakes
including their donation for every strikeout was noted and the firm of Best, Best and
Krieger was also suggested to be considered. The Board also concurred with
nominating Mr. Coleman and took the following action:
MOTION: Moved by Member Barag, seconded by Member Chen, to approve
recognizing the Quakes as the Outstanding Business of the Year and Fritz Coleman
as the Individual of the Year. Motion carried: 10-0-2 (Absent: Bryan and Galindo.)
2. Discussion of a new Foundation Investment Policy was initiated by Committee Chair
Harrington. He informed the Board that the subcommittee consisting of himself and
Members Arguello, Brown, LeMond and Snyder had meet to discuss creation of a
policy on how to best utilize the Foundation funds. He indicated that there is not a
recommendation at this time and that he is hopeful a full recommendation will be
provided at the June meeting following at least one more meeting by the
subcommittee. No other discussion was held or action taken.
3. Director Nielsen was called upon regarding discussion of inquiry for consultant
services. She referenced the agenda packet which contained the unsolicited proposal
by Ed Lewis who expressed an interest in providing consultant services in the area of
fund development. She asked for the Board's direction on how to proceed: A question
was asked if Mr. Lewis was associated with the Lewis Family and Director Nielsen
indicated he was not. Comments were made in support of keeping his name on file
and even consider his services as they prepare for a large campaign. Director.Nielsen
also suggested the Major Gift Committee consider eventually interviewing Mr. Lewis
to help further clarify his proposal. No other discussion was held or action taken.
4. Consideration of sponsorship for the Associated Artists of the Inland Empire's Annual
Juried Art Show was opened by Manager Sluka-Kelly. She summarized staffs report
which included the annual request for Foundation to help sponsor the event to be held
September 5 — 71h at the Victoria Gardens Cultural Center. She also noted the
significant "in-kind" donation the organization receives through the use of the facility
and staff. Discussion by the Board included a request to clarify whether the $5,000
was part of the in-kind donation and comments on how well attended last year's event
was. Manager Sluka-Kelly explained that the $5,000 did not include the staffing and
use of the facility and Director Nielsen added that the association has been requested
to show a breakdown of their event expenses and how the donation is part of their
overall budget. The suggestion was also given that, should the Foundation again help
sponsor the event, credit for the sponsorship as title sponsor should be required.
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Treasurer Snyder left the meeting at 5:39 p.m.
MOTION: Moved by Member Pachon, seconded by Chair Harrington, to approve the
request to support a sponsorship in the amount of$5,000 for the Associated Artists of
the Inland Empire's Annual Juried Art Show with the caveat that the Foundation have
title sponsorship. Motion carried: 10-0-2 (Absent: Bryan, Galindo and Snyder).
Treasurer Snyder returned at 5:45 p.m.
5. Chair Harrington called upon Manager Sluka-Kelly for an update on Foundation
Sponsored Activities. She listed a number of upcoming performances including the
MainStreet Theatre Company production of Roald Dahl's Magic Fingerwhich includes
a "Foundation Family Flex Pack" and the Summer World Music Series held in July.
Also to be held in July is the Rancho Cucamonga Community Theatre's production of
Roald Dahl's Willy Wonka. In addition, she noted the Board sponsoring of the student
scholarships. A question was asked if the Foundation's banner is up just opening
night and Manager Sluka-Kelly indicated she would ensure it was scheduled to remain
up for the length of the production.
F. COMMITTEE REPORTS
1. Golf Tournament— Committee Chair Rivera provided a brief update to the Board of
the efforts of the Committee over the past few months. He thanked the staff and
Committee for their assistance. Materials were distributed to the Board which included
a sponsorship packet and sample schedule of events. Chair Rivera reviewed the
proposed schedule and explained the change to the gift bags for the golfers to a $40
voucher to be used at the Red Hill Country Club gift shop. He acknowledged the
assistance that the Country Club staff has provided as well. The raffle items secured
for last year's tournament were provided and the need to help secure items for this
year's event requested. Chair Rivera also referenced a sample donation letter that
could be used and he went on to list the current sponsors and stressed that this major
Foundation fundraiser needs the entire Board's assistance. He asked that if any
Members know any past sponsors and are willing to contact them for this year to let
him know. Member Kahn confirmed U.S. Bank's sponsorship and Member Arguello
commented that Bank of America's grant should be listed at $5,000. Specialist
Gautschi was requested to email a PDF version of the golf brochure. Chair Rivera
was commended for keeping everyone on track.
2. Spring Events/Party Train— Member Chen informed the Board that she has tickets for
the Casino Night fundraiser scheduled for May 171h at the Cultural Center. She went
on to explain the event's components including an appearance by guest Tommy
Lasorda. She added that table sponsorships would be available for $250 and she
responded to a question of how many tickets she is hoping to sell which she indicated
was 150 to 200. Member Barag, who is co-hosting the event, told the Board that they
are in need of silent auction and raffle prizes. Member Pachon then described the
May 5"' Cinco de Bunco that she is hosting which now has only 7 spots left and is
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anticipated to raise $7,000. Chair Harrington indicated he would get in contact with
Supervisor Schneider to confirm the status of this year's Quakes game fundraiser.
3. Executive/Finance— No updates were given other than the fact that a special meeting
had been held to discuss and approve sponsoring the Tour de Fork event.
4. Board Development— Committee Chair Kahn commented that there were no major
updates at this time although former Member Madsen had expressed his intent to find
a replacement for him from U.S. Bank. Member Pachon added that former Member
Dr. Harvey Cohen is probably a year away from re-joining the group as he continues
to have other obligations. Member Brown offered to contact Rick Platner regarding
his interest and Manager Sluka-Kelly added that Rick Baker (Bill Medley contact)
might also be interested. Brief discussion was held concerning the status of Member
Galindo. Chair Harrington indicated he has been in contact with him and he does wish
to continue to remain on the Board.
5. Arts Giving — Manager Sluka-Kelly informed the Board that two student scholarship
applications had been received. She attributed the decrease in applications this year
partly to a shortage of staff to be able to follow-up with the schools.
Member Kahn left the meeting 6:20 p.m. and returned at 6:24 p.m.
6. Major Gift—Already given earlier.
7. Marketing and Outreach — Committee Chair Pachon indicated the item had been
addressed earlier and that the Committee would be working on drafting a letter to be
distributed with the Annual Report. Manager Sluka-Kelly will provide brick/theatre seat
brochures.
G. FOUNDATION UPDATES
1. Mid-Year Budget Review- Director Nielsen referenced the Treasurer's reports and
asked for Board input. Questions included revenues expected for the remainder of
the fiscal year, clarification on the $800 revenue on Page 16 of the report, clarification
on administrative charges, whether the paid administrative staff receive benefits and
if the Friends of the Pacific Electric Trail are utilizing monies in their affiliate account.
Staff responded to their questions. Director Nielsen listed the fundraisers scheduled
for the coming months including the party train events and Tour de Fork. Specialist
Gautschi clarified that the $800 was for Hearts for Arts and Southern California
Edison donations. Manager Palmer described how the City quarterly invoices the
Foundation for the staff support of the Office Specialist I and Director Nielsen
confirmed that benefits are not provided to the part-time position. They also
explained how the Friends of the PET disburse their funds and that the Freedom
Courtyard fund has expended its funds.
Rancho Cucamonga Community &Arts Foundation - 4- Apfil 23, 2014-1
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2. Committee LisbAssignments — The Board was given an updated list of the
Assignments and list of Members on each Committee. Member Rivera noted the May
12th date for the Golf Tournament Team. Manager Sluka-Kelly commented that
Members Bryan and Snyder are also on the Arts Giving Committee.
3. Board meeting reminders — Director Nielsen distributed an updated Board and
Committee meeting chart. Member Pachon noted that the Marketing Committee
meets at 4:30 p.m., not 4:00 p.m.
G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Discussion of the Foundation's Mission Statement will be placed on a future agenda.
2. Member Barag asked for more information on classes that might be available for grant
proposal writing. (Staff to research)
3. Member Brown requested to view the Form 1023 and also the current by-laws.
4. Member Pachon requested a current City vendor list (to be used to solicit golf
tournament sponsorships).
H. ADJOURNMENT
MOTION: Moved by Chair Harrington, seconded by Member Kahn, to adjourn the
Regular Rancho Cucamonga Community &Arts Foundation Meeting. Motion carried:
10-0-2 (Absent: Bryan and Galindo). Meeting adjourned at 6:43 p.m.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
Rancho Cucamonga Community &Arts Foundation - 5- April 23, 2014
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Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary
1030 • LAIF Account, Period Ending 0513112014
Type Date Num Name Or Amount Balance
Beginning Balance 2,775,604.12
Cleared Balance 2,775,604.12
Register Balance as of 05/31/2014 2,775,604.12
Ending Balance 2,775,604.12
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary
1010 • PAL Checking Account, Period Ending 05/31/2014
May 31,14
Beginning Balance 153,999.04
Cleared Transactions
Checks and Payments-13 Items -9,338.85
Deposits and Credits-17 Items 10,388.39
Total Cleared Transactions 1,029.54
Cleared Balance 155,028.58
Uncleared Transactions
Checks and Payments-7 Items -32,041.20
Deposits and Credits-1 Item 84.00
Total Uncleared Transactions -31,957.20
Register Balance as of 05/31/2014 123,071.38
New Transactions
Checks and Payments-11 Items 41,084.49
Deposits and Credits-10 Items 10,742.00
Total New Transactions -30,342.49
Ending Balance 92,728.89
12
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Rancho Cucamonga Community & Arts Foundation
Operating Budget-July 1, 2013 through June 30, 2014
Updated through lunell,2014
Revenue
M*rlptlon-t:, .�..: •,; .,. ',. :;P.ro t?itedl,-r rAttuels u.''- >- .- _
.,:zluly;i-31t,;,Aug 13Y��1§ept 130 , Oct 1-3f�.-.Nov 1430��, :Dec 1-31'
Fundraising Activities&Events $ 159,640 $-112,301- $ 3,230 $ 700 $ 31,690 $ 44,990 $ 9,192 $ 6,440
Golf Tournament(October 2013) $ 134,440 $- 62,957: $ - $ - $ 19,750 $ 37,953 $ - $ 5,250
Golf Tournament(September 2014) $ - $,- 7,500
Tour de Fork(2014) $ "- 11010
Fritz Coleman Performance(Oct 2013) $ 8,500 $'^-"7;584 $ - $ - $ - $ - $ 7,584 $Annual Campaign $ - $ $ - $ - $ - $ - $ - $PAL Campaign $ 2,700 $ 1;838: $ 20 $ 20 $ 30 $ 20 $ 1,608 $ 10
Chocolate& Wine Festival $ - $,:,,11;590% $ 1,040 $ 11,000 $ - $ - $ -
Party Train Events(2013114) $ 2,000 $ 10,105: $ 1,920 $ 680 $ 610 $ 1,250 $ - $ 180
Major Gift Campaign $ 10,000 $" >',.-- .-_i. $ -
RC Quakes Strike Outs $ - $+' 5,735-1 $ - $ - $ - $ 5,735 $ - $
Other $ 2,000 $` 3,782 $ 250 $ - $ 300 $ 32 $ - $ 1,000
TotelReveooe
-_-y- Ssa!=,3;2301'S,g•��5�T31;iK AN.9J90' AZ9;192aA,,;A6,AA0;
13
Rancho Cucamonga Community & Arts Foundation loft
Operating Budget-July 1, 2013 through June 30, 2014
Updated through lune 11,1014
Expenditures
:;Prcih;Re '.." Actuals -;:Jd ' -131: -;Au 131._,.Se` t1F30'.` �Oct3:31';< Noll-30 , :Decla3l-`
Administration $ 30,880 $. 20,830 $ 2,398 $ 222 $ 220 $ 12 $ 147 $ 1,600
Personnel $ 10,000 $ .16,840 $ 2,152 $ -
Office Supplies S 800 $ 327' $ 83 S - $ - $ 11 $ - $
Financial Compliance $ 3,800 $ 1,174 $ - $ 20 S 99 $ - $ 10 $ 75
Insurance $ 3,000 $- 1,836 $ 1,836
Travel&Meetings S 1,000 $,. , 596; S 164 $ 25 $ 111
Credit Card Fees $ - $• (172) $ - $ 85 $ - $ - $ - $ (311)
Printing&Distribution $ 1,280 $F 229 $ - $ 93 $ - $ - $ 137 $ -
Marketing&Community Outreach $ 7,910 $. 4,45& $ - $ - 318 $ 65 $ - $ - $
2013/2014 Foundation Report $ 3,650 $: 3,060`. $ - $ - $ _ $ - $ _ $ _
Foundation Brochure $ 1,200 $, $ - $ - $ - $ - $ - $ -
Website Hosting/Maintenance $ 300 $ ' 210-
Foundation Constant Contact $ 1,260 $:' -r $ - $ - $ - $ - S - $ _
Miscellaneous Marketing Exp $ 500 $- 1,188' $ - $ 318 $ 65 $ - $ - $
Video Profile $ 1,000 $r:::: ';. . $ - $ - $ - S - $ - $
Board Development&Training $ 2,500 $.:,i - 60: $ - $ 60 $ - $ - $ - $ _
Donor Development&Retention $ 2,200 $,' ,-1,578: $ 13 $ 56 $ 12 $ 721 $ - $ -
DonorDevelopment(consultant) $ - $.,•"- 775 $ - $ - $ - $ - $ _ $
Donor Recognition Event $ $ - $ - $ - $ - $ - $
DonorAwards $ 1,200 721 $ - $ - $ - $ 721 $ - $
Donor Plaques/Bricks $ 1,000 $' ,.t 81. $ 13 $ 55 $ 12 $ - $
Fundraising Activities&Events $ 74,950 $ 46,910 $ 7,070 $ - $ 2,819 $ 32,197 $ 886 $ 307
Golf Tournament 2013 $ 74,450 $, 39,876 $ 2,500 $ - $ 2,819 $ 31,747 $ 886 $ 307
Golf Tournament 2014 $ - $",''`;; 789,, $ - $ - $ - $ - $ - $ -
Tour de Fork(2014) $ - $r; :.- -� $ - $ - $ - $ - $ - $
Chocolate&Wine Festival $ _ $`-•,4,570• S 4,570 $ - $ . $ - $ - $ -
Fritz Coleman Performance(Oct 2013) $ 500 $�;. -.450 S - $ - $ - $ 450 $
PAL Campaign $ - $. ` ,. . - $ - $ _ $ $ $ - $
Other $ $ ;:.1,225, $ $ $ $ - $ $
City Programs $ 62,500 $;`. 31;546` $ - $ - $ - $ - $ 11,925 $ -
LewisFamilyPlayhouse $ 10,000 $`.•,. $ - $ - $ - $ - $ - $ -
RCCommunity Theatre/BATG $ 15,000 $.' $ - $ - $ _ $ _ $ - $
World Music Series(3Shows) $ 10,500 $'b 9,925- S - $ - $ - $ - $ 9,915 $ -
TicketsforUnderservedStudents/Families $ - $_`'4,703' $ - $ - S - 5 - $ - S -
Foundation Family Wknds/Flex Pock MSTC $ 20,000 $,713,761
MainStreet Theatre Company $ 5,000 $`t 4,158. S - $ - $ - $ - $ - $ -
BlockBoxProductions $ 2,000 $ 2,000' $ - $ - $ - $ - $ 1,000 $ -
Community Programs $ 9,500 $ 5,446: $ 1,448 $ - $ - $ - $ 150 $
Courtyard Program(Community Groups) $ - $� - $ - $ - $ - $ - $ - $ -
H S Performing Arts Program Support $ 2,000 $ 188 $ - $ - $ - $ - $ _ $ _
Student Scholarship Program $ 1,500 $ 2,500'
September Art Association Art Show I $ 5,000 $; 2,759` $ 1,448 $ - $ - $ - $ 150 $
Totet'Ex ndRures { z >s Y) 7x190' i1I ;a 27 II110'926-41 t' J657 ,5:, f3r316;a :'i 32`930; •4f13'108 <$=`:1`907:
Transfer to/(from)Endowment Fund $ (30,800) • $200,000
"Transferred from LAIF Account
14
2 oft
Rancho Cucamonga Community & Arts Foundation
Operating Budget-July 1, 2013 through June 30, 2014
Updated through lune 12,1014
Revenue
Debcrltlon` �;-r`<, �,wb1=28:`x!Mar.1315;,=Aprr130FMa;1=31,,,,.:,lun1-30' "' '.';Actual
Fundraising Activities&Events $ 2,080 $ 1,020 $ 820 $ 420 $ 5,239 $ 6,280 $( 112,101
Golf Tournament(October 2013) $ - $ - $ - $ - $ 4 $ - $, - 62,957
Golf Tournomen t(September 2014) $ 2,500 $ - $ - $ - $ - $ 5,000 $ - 7,500
Tour de Fork(2014) $ 1,010 $` 1,010.
Fritz Coleman Performance(Oct 1013) $ - $ - $ - $ - $ - S - $ 7,584
Annual Campaign $ - $ - $ - $ - $ - $ -
PAL Campaign $ 30 $ 20 $ 20 $ 20 $ 20 $ 20 1,838
Chocolate& wine Festival $ (450) $ - $ - $ $ - $ -._ 11;590
Party Train Events(2013114) $ - $ - $ - $ 400 $ 4,815 $ zso $r 10,105
Major Gift Campaign $ - $ - $ - $ - $ - $ - $'.;' - -
RCQuakesStrikeOuts $ - $ - $ - $ - $ - $ - $" -. - 5,735:
Other $ $ 1,000 $ 800 S - $ 400 $ - $ 3,782'.
TotalRevenue a f$`t-i2, 5� 1,020.'. $ t820 y$a420J^$ ;239•;$ 6;280, $ter.">.112301':
15
2 of
Rancho Cucamonga Community & Arts Foundation
Operating Budget-July 1, 2013 through June 30, 2014
Updated through lune 12,2014
Expenditures
.._U 1.31 ,Feb A ;'Mar 131,.<' WA-30 r Ma 1=31 �l"un:1=30 f Altaal Vic.:
Administration $ 254 $ 65 $ (121) $ 1,325 $ 20 $ 14,688 $? 20,830.
Personnel $ - $ - $ - $ - $ - $ 14,688 $.. 16,840'
Office Supplies $ - $ 35 $ (35) $ 133 $ - $ - $ 3.271
Financial Compliance $ - $ - $ - $ 950 $ 20 $ - $ 1,174
Insurance $ - $ - $ - $ - $ - $ - $._.: 1,836.
Travel&Meetings $ 200 $ 29 $ (86) $ 142 $ - $ - $ 596°
Credit Card Fees $ 54 $ - $ - $ - $ - $ - $•.- r (172)
Printing&Distribution $ - $ - $ - $ - $ - $ - $.. -229'.
Marketing&Community Outreach $ 210 $ 805 $ - $ - $ 3,060 $ - $": .4;458
101312014 Foundation Report $ - $ - $ - $ - $ 3,060 $ - $. 3,060'
Foundation Brochure $
Website Hosting/Maintenance $ 210 $ - $ - $ - $ - $ - $ - " 230t
Foundation Constant Contact $ - $ - $ - $ - $ - $ - $
Miscellaneous Marketing Exp $ - $ 805 $ - $ - $ - $ - $", 1,188;
Video Profile $ - $ - $
Board Development&Training $ - $ - $ - $ - $ - $ - $ 60;
Donor Development&Retention $ - $ 213 $ - $ 563 $ - $ - $ .. 1,578^
Donor Development(consultant) $ - $ 213 $ - $ 563 $ - $ - $' 775'
Donor Recognition Event $ -
DonorAwards $ - $ - $ - $ - $ - $ - $j` 721,
Donor Ploques/Bricks $ - $ - $ - $ - $ - $ - $` 81-
B $ 1,618 $ - $ - $ 1,889 $ - $ 125 $' 46,91 -
Fundraising Activities&Events
Golf Tournament 2013 $ 1,618 $ - $ - $ - $ - $ - $,.- � 39,876?
Golf Tournament 2014 $ - $ - $ - $ 789 $ - $ - $:'�'LL;�-. 7891
Tour de Fork(2014) $ - $ - $
Chocolate& Wine Festival $ _ $ - $ - $ $ - $ $` -..4,570•'
Fritz Coleman Performance(Oct 2013) $ - $ - $ - $ - $ - $ - $ •.; 450,
PAL Campaign $ - $ - $ - $ _ $
IL— Other $ - $ - $ - $ 1,100 $ - $ 125 $ 1,225'
,City Programs $ $ - $ 3,992 $ 7,147 $ 1,500 $ 6,982 $ 31,546;
Lewis Family Playhouse $ - $ - $ $ - S - $ - $':,-
RC Community Theatre/BATG $ - $ - $ - $ - $ - $ - $. -
World Music Series(3 Shaws) $ - $ - $ - $ - $ - $ - $`4 9,925-
Ticketsfor Underserved5tudents/Families $ - $ - $ 1,703 $ - $ - $ - $'..'' 1,703
Foundation Family Wknds/Flex Pack MSTC $ - $ - $ 2,290 S 6,147 $ - $ 5,325 $'�.. --33,761"
Main Street Theatre Company $ - $ - $ - $ 1,000 $ 1,500 $ 1,658 $';. •4,158'
Black Box Productions $ - $ - $ $ - $ - $ - $ -:2,000,
Community Programs $ 3,661 $ - $ 188 $ - $ - $ - $� '" 5,446'
Courtyard Program(Community Groups) $ - $ - $ - $ - $ - $ - $.
H 5 Performing Arts Program Support $ - $ - —s-188 5 $ - $ - $ 188'
Student Scholarship Program $ 2,500 $ - $ - $ - $ - $ - $ '..2,500'
September Art Association Art Show $ 1,161 $ - $ - $ - $ - $ - $: 2,759`
Total;Eli`80(Ilt"Y"f�S E 5 743:?S(ti,3VX082 1 �`' 4'059n" ' s10"923£k${ �4'S80 121'`795) $T4iH110' 27.'
16
06119/14 Rancho Cucamonga Community & Arts Foundation
Cash Basis
Profit & Loss by Class
Affiliates - History As of June 19, 2014
Armed
Animal Forces Pac Elec Senior Freedom
Center Banner Trail Center Courtyard CFPA TOTAL
Income
3010•Donations 0.00 0.00 0.00 10,100.00 56,084.64 0.00 68,884.64
3015•Affiliate Donations 294,462.05 3,978.23 28,000.00 14,686.20 134,151.33 746.40 476,024.21
3020•Event Income 5,077.22 0.00 0.00 11,245.00 0.00 0.00 16,322.22
3990•Fund Transfer 122,062.27 190.00 25,035.00 19,561.33 0.00 0.00 166,848.60
Total Income 421,601.54 4,168.23 53,035.00 55,592.53 190,235.97 746.40 728,079.67
Expense
5010• Donor Expenses 0.00 0.00 0.00 1,093.23 25,544.42 0.00 26,637.65
5015-Affiliate Disbur 241,293.23 2,055.93 45,050.00 39,592.33 163,380.40 348.20 494,420.09
5020• Event Expense 0.00 0.00 0.00 5,244.29 0.00 0.00 5,244.29
5150•Bank Charges 120.00 0.00 0.00 10.00 0.00 0.00 130.00
5999• Misc Expense 0.00 13.97 0.00 0.00 22.30 0.00 36.27
Total Expense 241,413.23 2,069.90 45,050.00 45,939.85 188,947.12 348.20 526,468.30
Net Income 180,188.31 2,098.33 7,985.00 9,652.68 1,288.85 398.20 201,611.37
17
9snsna
Rancho Cucamonga Community & Arts Foundation
Cash Basis Profit & Loss by Class -
Restricted Funds
All Transactions
J McNay Memorial Curatalo Memorial R.Lewis Memorial TOTAL
Income
3990•Fund Transfer Income 1,463.16 6,351.84 660.51 8,771.91
Total Income 1,463.16 6,351.84 660.51 8,771.91
Expense
5015•Affiliate Disbursements 0.00 0.00 0.00 171.40 -
5018•Giving Activities/Sponsorship 0.00 5,953.00 0.00 5,953.00
5999•Misc Expense 0.00 0.00 0.00 125.00
Total Expense 0.00 5,953.00 0.00 6,249.40
Net Income 1,463.16 398.84 660.51 2,522.51
18
STAFF REPORT _
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: June 25, 2014 CUCAMONGA
To: Rancho Cucamonga Community & Arts Foundation
From: Nettie Nielsen, Community Services Director
Subject: . ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY &
ARTS FOUNDATION BOARD OF DIRECTORS — CHAIR, VICE CHAIR AND
SECRETARY/ TREASURER FOR FISCAL YEAR 2014/15
RECOMMENDATION
To elect a Chair, Vice Chair and Secretary/Treasurer for the Rancho Cucamonga Community
& Arts Foundation for Fiscal Year 2014/15.
BACKGROUND
As set out in the Foundation's by-laws, annually at the Board's June meeting the election of
officers for the seats of Chair, Vice Chair and Secretary/Treasurer is conducted. On a side
note, as some Members may be aware, the City Council has determined that a Member may
not serve as Chair for more than two consecutive years. Chair Harrington is now nearing
completion of his second year in office. Staff has placed this item on the Foundation's agenda
for the Board's consideration and action.
Respectfully submitted,
Nettie Nielsen
Community Services Director
I:\COMMSERV1Council&Boards\CommunityFounoabonWtlministrationlStaMStaff Reportst20141E1ec5on.062514.dm
19
STAFF REPORT
CONE\ UNITY SERVICES DEP:1RTn1ENT
Date: June 25,2014
To: Rancho Cucamonga Community & Arts Foundation RANCHO
From: Nettie Nielsen, Community Services Director CUCAMONGA
Subject: REVIEW OF THE FOUNDATION'S BOARD AND COMMITTEE MEETING
SCHEDULE FOR FISCAL YEAR 2013/14
RECOMMENDATION
Staff recommends that the Foundation Board discuss and adopt a meeting schedule for
2014/15.
BACKGROUND
Staff is recommending a proposed schedule that is similar to last year's schedule and
includes:
• 4 Full Board meetings annually (September, January, April, June)
• Combine the workshop with one of the full board meetings (April)
• 4 Executive Meetings (August, November, March, May)
• Committee meetings determined by Committee Chairs and availability of
members
Attached is a proposed meeting schedule for discussion.
Respectfully submitted,
Nettie Nielsen
Community Services Director
20
RA NCHOCUCAMONGA
OMMUNITY 2014/15 MEETING SCHEDULE
C
&4RTSFOUNDATION
Updated: 06/25/14
FULL BOARD
Regular Meetings: September, January, April, June (4th Wednesdays)
• September 24, 2014 at 5 p.m.
• January 28, 2015 at 5 p.m.
• April 22, 2015 2 p.m. (Goal Setting), AND 5 p.m. (Regular meeting)
• June 24, 2015 at 5 p.m. (Budget Adoption and Annual Meeting)
EXECUTIVE BOARD
V Wednesday of the month - August, November, March, May
Additional meetings can be scheduled on an as needed basis.
• August 20, 2014 at 4 p.m.
• November 19, 2014 at 4 p.m.
• March 18, 2015 at 4 p.m.
• May 20, 2015 at 4 p.m.
Quarterly Financial Reports: mid-month October, January, April, July
SUBCOMMITTEES
Golf Tournament-Chair: Mark Rivera
Monthly April - November- 2nd Mondays at 4 p.m. - City Hall
Board Development-Chair: Jeremy Kahn
TBD
Arts Giving -Chair. Bryan Snyder
Same as full board meetings - meeting at 4 p.m. (except April) - City Hall
Malor Gift-Chair: Jim Harrington
2nd Wednesday of the month at 10:30 a.m. City Hall
Marketing and Outreach - Chair: Paula Pachon
2nd Tuesday of the month at 4 p.m. at the Cultural Center
Party Train/Spring Events - Chair: Linda Bryan
As needed
AD HOC COMMITTEES
21
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 25,2014
To: Rancho Cucamonga Community & Arts Foundation RANCHO
From: Nettie Nielsen, Community Services Director CUCAMONGA
Subject: REVIEW OF PROPOSED FOUNDATION INVESTMENT POLICY
RECOMMENDATION
Staff recommends that the Foundation Board discuss a draft investment policy addressing
investment practices for Foundation funds.
BACKGROUND
The Foundation formed an Ad Hoc committee to draft an investment policy that would be
similar to the guidelines established by the City. The committee has met several times and
drafted a policy that outlines conservative approaches to investing Foundation funds,
except those that are attributed to the Affiliates. Currently, the Foundation holds funds in
the Local Agency Investment Fund (LAIF) account that earns less than 1% interest. The
goal of the policy is to capture higher gains for a portion of the fund, while leaving liquid
operational and affiliate dollars. The nature of these investments would still be of a
conservative nature, however, would have better return rates.
The committee will discuss their recommendations at the board meeting. If further
revisions are made, staff will bring the changes back to the Executive or full board for
finalization and implementation. The City's Finance Department would facilitate the actual
investment process.
Respectfully submitted,
Nettie Nielsen
Community Services Director
22
STATEMENT OF INVESTMENT POLICY
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
INTRODUCTION
The investment policy and practices of the Rancho Cucamonga Community & Arts Foundation
(RCCAF) are based upon City of Rancho Cucamonga's Investment Policy that follows state law,
prudent money management and the "prudent person" standards. This statement is intended to
provide guidelines for the prudent investment of the RCCAF's temporary idle cash, and outline
the policies for maximizing the efficiency of the RCCAF's cash management system. The primary
goal of this policy is to enhance the economic status of the RCCAF by protecting its pooled cash
and to invest public funds to:
L Meet the daily cash flow needs of the RCCAF.
2. Follow guidelines used in City of Rancho Cucamonga's Investment Policy
including compliance with all laws of the State of California regarding investment
of the organizations funds.
3. Achieve a reasonable rate of return for RCCAF reserves while minimizing the
potential for capital losses arising from market changes or issuer default.
SCOPE
The investment policy applies to all investment activities of the RCCAF. This includes amounts
for Operating Budget and Long-Term Investment horizons.
PRUDENCE/EVALUATION OF RCCAF BOARD OF DIRECTOR'S ACTIONS
The actions of the RCCAF Finance Sub-Committee of Board of Directors shall be evaluated using
the following "prudent,person" standard applied in the context of managing the overall portfolio:
Investments shall be made with judgment and care, under circumstances then prevailing, which
persons ofprudence, discretion, and intelligence exercise in the professional management of their
business affairs, not for speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived.
The RCCAF Finance Sub-Committee of Board of Directors acting in accordance with the
investment policy and the "prudent person" standard and exercising due diligence shall be relieved
of personal responsibility for an individual security's credit risk or market price changes, provided
that substantial deviations from expectations are reported in a timely manner and appropriate
action is taken to control adverse developments whenever possible.
23
OBJECTIVE
The RCCAF operates its temporary pooled idle cash investment under the 'Prudent Person"
standard. This affords the RCCAF a broad spectrum of investment opportunities as long as the
investment is deemed prudent and within the guidelines ofCity of RC policy and is allowable
under current legislation of the State of California(Government Code Section 53600,et. seq.). The
objective of the investment portfolio is to meet the short and long term cash flow demands of the
RCCAF. To achieve this objective, the portfolio will be structured to provide Safety of Principal
and Liquidity, while then providing a reasonable return on investments.
The RCCAF shall rely on the City of Rancho Cucamonga's Finance Department to execute the
investment wishes of the RCCAF.
INVESTMENT OBJECTIVES
As we have determined(as a committee)that our investments should be divided between a current
more liquid portfolio and a longer term portfolio for capital growth, we may want to consider
specific language for our policy document that describes the "pools" and their investment
objectives ( goals).
Investment Goals:
In order to facilitate the management of the investment program, the RCCAF's portfolio is divided
into two sub-portfolios:
The Liquidity Portfolio, which is comprised of funds needed for current operating expenses and
capital requirements, and The Reserve Portfolio, comprised of funds reserved for longer-term
needs.
The investment goals of the Liquidity Portfolio shall be:
1. To provide liquidity for operating expenses and capital requirements,
2. To preserve capital, and
3. To earn a total rate of return commensurate with the first two goals.
The investment goals of the Reserve Portfolio shall be:
1. To preserve real capital and
2. To provide growth over the long term by earning the rate of return that is available from the
longer-term investments permitted under the California Government Code.
Investment Performance Objectives
L The investment performance objectives for the Liquidity Portfolio shall be to earn a return
over a market cycle, which equals or exceeds the return on 90-day Treasury Bills. The
investment performance objective for the Reserve Portfolio shall be to earn a rate of return
over a market cycle, which exceeds the return on the Merrill Lynch One-to-Ten Year
Government Index, or an equivalent index determined by the District.
2
24
2. Investment In Securities With Maturities In Excess Of Five Years
3. Since the Reserve Portfolio has the specific purpose of providing for long-term growth, and
because cash flow requirements of RCCAF are met through other investments, the Board of
Directors hereby grants authority for the purchase of securities with maturities in excess of
five years in the Reserve Portfolio only. The maximum stated final maturity of individual
investments in the Reserve Portfolio shall be ten years.
Security purchases and holdings will be maintained within statutory limits imposed by
Government Code. RCCAF shall follow City policy which has been to limit investments more
stringently than required under state law.
Criteria for selecting investments and the order of priority are:
1. Safety - The safety and risk associated with an investment refers to the potential loss of
principal, interest,or combination thereof. The RCCAF only operates in those investments
that are considered safe. Investments shall be undertaken in a manner that seeks to ensure
that capital losses resulting from institution default, broker/dealer default, or the erosion of
market value are avoided. The RCCAF shall seek to preserve principal by mitigating the
two types of risk: credit risk and market risk.
• Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall
be mitigated by investing in only high quality securities and by diversifying the
investment portfolio so that the failure of any one issuer would not unduly harm
City cash flow.
• Market risk, defined as the risk of market value fluctuations due to overall changes
in the general level of interest rates, shall be mitigated by structuring the portfolio.
It is explicitly recognized, however, that in a diversified portfolio, occasional
measured losses may occur, and must be considered within the context of overall
investment return.
2. Liquidity - This refers to the ability to sell these securities and terminate the agreement in
order to receive cash at any moment in time with minimal chance of losing some portion
of principal or interest. Liquidity is an important investment quality especially when the
need for unexpected funds occasionally occurs. The RCCAF's investment portfolio will
remain sufficiently liquid to enable the RCCAF to meet operating requirements that might
be reasonably anticipated. Invested bond proceeds will be structured so as to meet
anticipated drawdown requirements.
3. Yield-The RCCAF's investment portfolio shall be designed with the objective of attaining
a reasonable market rate of return throughout economic cycles, as long as it does not
diminish the objectives of Safety and Liquidity.
3
25
ETHICS AND CONFLICTS OF INTEREST
The RCCAF Finance Subcommittee and other RCCAF Board Members involved in the investment
process shall refrain from personal business activity that could conflict with proper execution of
the investment program, or which could impair their ability to make impartial investment
decisions.
AUTHORIZED BROKER/DEALERS
The RCCAF will not deal directly with securities broker/dealers, but will work with City Finance
resources to execute their investment wishes on the Board's behalf which includes only approved
investment securities broker/dealers that are approved as an authorized broker/dealer in
compliance with the City of RC selection process.
AUTHORIZED INVESTMENTS
The City is authorized by California Government Code Section 53600, et. seq. to invest in specific
types of securities and the RCCAF will follow these same guidelines. The City has further limited
the types of securities in which it may invest. Any security not listed is not a valid investment for
the City or the RCCAF. The concise list of approved securities is as follows:
MAXIMUM
INVESTMENTSIDEPOSITS PERCENTAGES MATURITY*
(See Government Code Section 53601)
Securities of the U.S. Government, or its agencies Unlimited 5 years
The Treasurer may invest in bonds, debentures, notes, discount notes, and certain callable and step-up notes
issued by the following United States Government Agencies: Federal Home Loan Bank(FHLB), Federal National
Mortgage Association(FNMA), Federal Home Loan Mortgage Corporation(FHLMC), Federal Farm Credit
Banks(FFCB).
Municipals (Warrants, Notes& Bonds) 30% 5 years
Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of the State or any local
agency within the State of California with a minimum long-term rating of either "A]"by Moody's investors
Service, or "A+"by Standard& Poor's, the minimum short-term rating of either WIG 1"by Moody's Investors
Service, or "SP-1"by Standard& Poor's, (the minimum rating shall apply to any agency, irrespective of any
credit enhancement), including bonds, notes, warrants, or other evidences of indebtedness payable solely out of
the revenues from a revenue-producing property owned, controlled, or operated by either the State or local
agency, a department, board, agency, or authority of the State or local agency, or of any local agency within this
state.
Certificates of Deposit(or Time Deposits) Unlimited 5 years
Placed with commercial banks and/or savings and loan companies.
Negotiable Certificates of Deposit 30% 5 years
FDIC —Insured Certificates of Deposit 30% 5 years
Banker's Acceptances 40% 180 days
4
26
AUTHORIZED INVESTMENTS— (Continued)
Commercial Paper 25% 270 days
investments in Commercial Paper must be only with corporations having assets in excess of$500,000,000. Must
be of"prime"quality ofthe highest rating or ofthe highest letter and numerical rating as provided for by Moody's
Investor's Service Inc, or Standard& Poor's Corporation. Short term rating of at least 'A'or 'AI/PI' and a
long-term rating of 'A' is required. Purchases of commercial paper are limited to no more than 10% of the
outstanding commercial paper of any single issuer.
Local Agency Investment Fund (State Pool) Demand Deposits 50 MM*** Daily Liquidity
MAXIMUM
INVESTMENTS/DEPOSITS PERCENTAGES ALATURITY*
Joint Powers Authority (JPA) Investment Pool (Short-Term) 10% Daily Liquidity
Deposit of Funds (See Government Code - n/a
Section 53630 - Ref. C)
Repurchase Agreements (Repos) 20% 1 year
The market value of the securities that underlay the repurchase agreement must be valued at 102%or greater of
the funds borrowed against the securities and the value must be adjusted no less than quarterly.
An executed Master Repurchase Agreement must be on file.
Medium Term Corporate Notes 30% 5 years
investments in Medium Term Corporate Notes must be issued by corporations organized and operating within the
United States. Securities eligible for investment must be rated "AA"or better by Moody's or Standard& Poor's
rating services.
Investment Agreements**** 5% 397 days
Y
Investment agreements, guaranteed investment contracts,funding agreements, or any other form of corporate
note which represents the unconditional obligation of one or more banks, insurance companies or other financial
institutions, or are guaranteed by a financial institution, which has an unsecured rating, or which agreement is
itself rated, as of the date of execution thereof, in one of the two highest rating categories by two or more rating
agencies; or, which are collateralized at least 100%with U.S. Government securities.
* Maximum term unless expressly authorized by Governing Body and within the prescribed time
frame for said approval.
**Step-up notes -A step-up note is a financial instrument whose value "depends on"or is
"derived from"the value ofan underlying asset, reference rate, or index often known generically
as a type of derivative. investments in this type of instruments are limited to debt securities that
have periodic increases, or step-up interest rate adjustments that provide upward mobility in
yield return. Investments in debt securities, which contain a callable feature are also allowable.
***Limit set by Local Agency investment Fund(LAIF) Governing Board, not Government Code.
****Percentage limits for Investment Agreements are not intended to apply to bond funds held by
the City or by Fiscal Agents or Trustees, in which investment of such funds is under the City's
control or direction.
5
27
INVESTMENT POOLS
The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's
local governments and special districts authorized by the California Government Code. LAIF is
managed by the State Treasurer's Office with oversight by the Local Agency Investment Advisory
Board.
The City's participation in LAIF was approved by City Council with other authorized investments
on July 1987. It is a permitted investment with the knowledge that the fund may invest in some
vehicles allowed by statute but not otherwise authorized under the City's authorized investments.
All securities in LAIF are purchased under the authority of Government Code Sections 16430 and
16480. All investments are purchased at market, and market valuation is conducted monthly.
The City may also invest in shares of beneficial interest issued by a joint powers authority("JPA")
organized pursuant to Section 6509.7 of the California Government Code that invests in the
securities and obligations specified in the code and which shall have retained an investment advisor
that meets the following criteria:
1. Be registered or exempt from registration with the Securities and Exchange
Commission.
2. Have not less than five (5) years of experience investing in the securities and
obligations authorized herein, and
3. Have assets under management in excess of five hundred million dollars.
SAFEKEEPING OF SECURITIES
The RCCAF will depend on the City Finance Department to ensure that securities purchased from
broker/dealers shall be held by third party bank or other designated third party trust department
acting as agent for the City under the terms of a custody agreement executed by the bank and City.
All securities will be received and delivered using standard delivery-versus-payment (DVP)
procedures. Certificate of Deposit securities are held in the City's vault. No outside broker/dealer
or advisor may have access to City funds, accounts or investments, and any transfer of funds to or
through an outside broker/dealer must be approved by the City Treasurer/Deputy Treasurer.
The RCCAF will ensure that there are adequate funds in LAIF or Checking Accounts to meet the
needs of the Operating Budget.
DIVERSIFICATION
The RCCAF will diversify its investments by security type, issuers, and maturities. The purpose
of diversifying is to reduce overall portfolio risks while attaining an average market rate of return;
therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer.
6
28
INDEPENDENT REVIEW
The RCCAF will add a review process to their annual CPA review to ensure that a Yd party reviews
investment policy and investment choices for adherence to this policy. Maybe a review by the
executive committee or a designated group of Board Members who are not on the
Executive/Finance Subcommittee.
REPORTING
The RCCAF Finance Sub-Committee shall report twice per year, during schedule Board of
Director's meeting. The report shall include the following:
• The type of investments and amounts that are designated for Operational and Longer Term
investment horizons.
• The current market value and source of the valuation.
The RCCAF Finance Subcommittee shall be responsible for reviewing and modifying investment
guidelines as conditions warrant, including review of any significant changes adopted by revisions
to City of Rancho Cucamonga Investment Policy.
The basic premise underlying the RCCAF's investment philosophy is, and will continue to be, to
ensure that money is always safe and available when needed along with non-operational funds
earning a reasonable return for the building of an endowment.
RCCAF Sub-Committee Members RCCAF Sub-Committee Members
RCCAF Sub-Committee Members RCCAF Sub-Committee Members
RCCAF Sub-Committee Members
7
Council&BoudsCommnniNFnundatino/StPmt.......,nninn..............o.,n_..n______A A—A I.
29
Rancho Cucamonga Community and Arts Foundation
Finance Sub-Committee
Investment Scenarios and Notes
Scenario A Scenario B Scenario C Scenario D(Memher's Input)
%Split- %Split- %Split- %Split-
Policy Max Max Potential Sub Sub Sub Sub
10 Type Description %' Maturity Return Money Split Portfolio D1111rAmt Return Portfolio DollarAmt Return Portfolio DollarAmt Return Portfolio DollarAmt Return
y (a) Checking Unlimited Daily 0.00% 75% $ 262,500 $ - 50% $ 175,000 $ - 50% $ 175,000 $ - -
LAIF Unlimited Daily 0.25% 25% $ 87,500 $ 219 $ - $ - 50% $ 175,000 $ 438 $ $
Cert of Deposit Unlimited 5 yrs 0.40% $ - $ - 50% $ 175,000 $ 700 $ $ $ _ $ _
Commerical Paper 25% 270 days 1.75% $ $ - $ - $ - $ $ $ $
$ 350,000 100% $ 350,000 $ 219 100% $ 350,000 $ 700 100% $ 350,000 $ 438 0% $ $
(b) US Govt Sec-T-Notes Unlimited 5yrs 1.60% 50% $1,275,000 $ 20,400 25% $ 637,500 $10,200 20% $ 510,000 $ 8,160 $ - $
US Govt Sec-T-Bills Unlimited 5 yrs 0.11% $ _ $ _ $ - $ _ $ _ $ _ $ _ $ -
Cert of Deposit Unlimited 5 yrs 0.40% $ - $ - 25% $ 637,500 $ 2,550 20% $ 510,000 $ 2,040 $ _ $ _
Neg Cert of Dep 30% 5 yrs 0.60% $ $ _ $ - $ - $ - $ - $ - $ -
Commercial Paper 25% 270 days 1.75% 15% $ 382,500 $ 6,694 25% $ 637,500 $11,156 20% $ 510,000 $ 8,925 $ $
Repurchase Agreements 20% lyr 3.50% $ - $ - $ - $ - 20% $ 510,000 $17,850 $ - $ -
MediumTermCorpNotes 30% 5yrs 2.25% 35% $ 892,500 $ 20,081 25% $ 637,500 $14344 20% $ 510,000 $11475 $ $
$ 2,550,000 100% $2,550,000 $ 47,175 100% $2,550,000 $38250 100% $2550000 $48450 0% $ $
$ 2,900,000 $2,900,000 $ 47,394 $2,900,000 $38,950 $2,900,000 $48,888 $ $
'Max is on total,not sub-portfolio
up of money that affiliates have deposited($212K as of 6/16/2014)and funds needed for current operating spending
mtial of up to 4 years of deficit spending of($35K/Yr)-although I know goal is to not spend beyond what we raise
fundraising and return on investment
s our base that we will not dip into. The'Potential Return'numbers are pulled from history and pulled out of the
refinements appreciated,but tried to list something that would give a simple return for 1 year as an example.
W SERV\Council&Boards\CommunityFoundation\Staff Reports\2014\InvestmentPolicyScenarios.062514
0
STAFF REPORT s`
r
COMMUNITY SERVICES DEPARnfENT
RANCHO
Date: June 25, 2014 CUCAMONGA
To: Rancho Cucamonga Community &Arts Foundation
From: Nettie Nielsen, Community Services Director
By: Karen Silhanek, Management Analyst 1 0
Subject: APPROVAL OF THE FOUNDATION'S FISCAL YEAR 2014/15 BUDGETS
RECOMMENDATION
Staff recommends that the Foundation Board review and adopt the Annual Operating
Budget for the 2014/15 Fiscal Year.
BACKGROUND
Each June the Board of Directors reviews and adopts a budget for the fiscal year July 1 —
June 30. The Operating Budget includes all events, programs and operational expenses.
Budget changes are made periodically throughout the year, by Board action.
The budget sheets show a column for our approved 13/14 fiscal year budget, the actuals as
of June 12, 2014, and a separate column showing the projected 14/15 fiscal year budget.
This will allow you to review the budget as it progresses from one fiscal year to the next.
There are still some blank spaces in the attached budget, events/activities such as Golf
Tournament (September 2014), PAL Campaign and Monte Carlo Night require additional
research or discussion.
The budget does not include the activities of our affiliates, however, those transactions
show up in regular reporting. We continue to structure the information so it is clearer as to
the activities of the affiliates, versus the operations of the board.
Any updated information will be provided at the meeting, June 25, 2014. Staff will review
the budget figures at the Board meeting.
Respectfully submitted,
��«
Nettie Nielsen
Community Services Director
31
Rancho Cucamonga Community & Arts Foundation
Operating Budget-July 1, 2014 through June 30, 2015
Revenue
Descrtptlon -`�.. Approved .,.. 13/14 -ilProJected�wu` -rrNotes ,» �� 'a
t :Actuals r:•a c _ .i�
h.� 1r- -•� � "Budget.- Budget '':-:i+
Y
M
es&Events $ 159,640 $ 112,101 $ 25,700
oment(October 2013) $ 134,440 $ 62,957 numbers expected 6/23
ent(September 2014)1 $ - $ 7,500 $
Tour de Fork(2014) $ 1,010 $ -
Fritz Coleman Performance(Oct 2013) $ 81500 $ 7,584 $ -
BillMedley(lu/y2014) $ 7,000
Annual Campaign $ - $ - $ 1,500
PAL Campaign $ 1,700 $ 1,838 $ 2,700 Heidi/Paula to research
Chocolate&Wine Festival $ - $ 11,590 $
Party Train Events(2013/14) $ 2,000 $ 10,105' $ 2,000
Heidi to provide actuals/Taro&
Monte Coro Night - Tina to provide projected
budget
Major Gift Campaign $ 10,000 $ - $ 5,000
RC Quakes Strike Outs $ - $ 5,735 $ 5,000
Bricks/Plaques $ 500
Other $ 2,000 -$ 3,782 $ 2,000
Total Revenue__, _. �_?$t158640,.$.112,101-- $ 25.700_:•
32
Rancho Cucamonga Community & Arts Foundation
Operating Budget-July 1, 2014 through June 30, 2015
Expenditures
-• - MW/
description-, 1a/1s
Description _ Approved`, '•:'Projected ' f ;'`Notes
-Actuals"
.:Budget„ Budget::'
Administration $ 30,880 $ 20,830 $ 24,860 -
Personnel $ 10,000 $- 16,840 $ 18,060 Foundation 88%/City 12%
Office Supplies $ 800 $ - 327 $ 800
Financial Compliance $ 3,800 $ 1,174 $ 2,000
insurancel $ 3,000 $ 1,8361$ 2,000
Travel&Meetings 1 $ 2,000 $ 596 $ 1,200
Credit Card Fees $ - $ (172) $
Printing&Distribution $ 1,180 $ 229 $ 800
Marketing&Community Outreach $ 7,910 $ -4,458 $ 3,800
2013/2014 Foundation Report $ 3,650 $ 3,060 $
Foundation Brochure $ 1,200 $ - S 1,200
Website Hosting/Maintenance $ 300 $. 210 $ 300
Foundation Constant Contact $ 1,160 $; ' - $ 300
Miscellaneous Marketing Exp $ 500 .$'`. 1,188 $ 1,000
Video Profile $ 1,000 $ - $ 1,000
Board Development&Training $ 2,500 60 $ 1,500
Donor Development&Retention $ 2,200 $• 11578 $ 2,300
Donor Development(consultant) $ - $ 775 $ 1,000
Donor Recognition Event $ - $ _ - $ 400
DonorAwards $ 1,200 $ 721 $ 800
Donor Ploques/Bricks $ 1,000 $ 81 $ 100
Fundraising Activities&Events $ 74,950 $ 46,910 $ 40,000
Golf Tournament 2013 $ 74,450 $ 39,876 $
Golf Tournament 2014 $ - $-_. 789 $ 40,000 numbers expected 6/23
Tour de Fork(1014) $ -
Chocolate&Wine Festival $ - $ 4,570 $
_ Heidi to provide actuals/Taro&
Monte Carlo Night Tina to provide projected
budget
Fritz Coleman Performance(Oct 2013) $ 500 $ 450 $
PAL Campaign $ - $
Other $ - $ 1,225
City Programs $ 62,500 $ 31,546 $ 55,500
Lewis Family Playhouse $ 10,000 $ - $ 10,000
RCCommunity Theatre/BATG $ 15,000 $ - $ 15,000
Word Music Series(3 Shows) $ 10,500 $ 9,925 $ 8,000
Tickets for Underserved Students/Families $ - $ 1,703 $ 5,000
Foundation Family Wknds/Flex Pack MSTC $ 20,000 $ 13,761 $ 12,500
MainStreet Theatre Company $ 5,000 $ 4,158 $ 5,000
Black Box Productions $ 1,000 $ 2,000 $ -
Community Programs $ 9,500 $ 5,446 $ 9,500
Courtyard Program(Community Groups) $ - $ - $
H S Performing Arts Program Support $ 1,000 $ 188 $ 1,000
Student Scholarship Program $ 1,500 $ 2,500 $ 2,500
September Art Association Art Show $ 5,000 $ 2,759 $ 5,000
Total Expenditures' $. 190,440' $. 110,827 .$ 137,460 'a
Transfer tof(from)Endowment Fund $ (30,800)
33
Rancho Cucamonga Community & Arts Foundation
Operating Budget-Grants
July 1, 2014-June 30, 2015
rte' v ,13)34 13/14 ` -..14/15 ..., `-.
Description +.
Y l - 'Aptoved
pProjected Notes
�' , ..` •- Budget Actuals Budget _
Grant Support $ 120,000 $ 109,500 $ 77,000 .
Bank of America Sponsor(Foundation) $ 15,000 .,$ 10,000 $ 10,000
Bank of America Grant(Bank) $ - $ 10,000 $ 10,000 Application submitted
BBVA Compass Bank $ 2,000 $ . .2,000 $ 2,000 Will apply in Fall 2014
Edison International $
Kohl's Cares AIA $ 13,000 $ 5,500 $ 5,000
Macy's District Grant $ 5,000 $' 5,000 $ 5,000 willapply/beneflu Play hoof
Ralph Lewis Properties $ 20,000 $ 20,000 $ 20,000 14/15 need to invoice
Target Foundation $ 30,000 $ ,30,000, $ - Application submitted
US Bancorp Foundation $ 25,000 $ 25;000 $ 15,000
'•$ 120000- " 109,50W
Expenditures
v
"43/1411x34/15
DeSCflptlOn j' stir S x I"` �i-i,.: 113/14Ji
APProved ActualsPiojectedF. Notes
d Budget Budget
Grant Supported Giving 1 $ 97,500 $ 132,231 $ 771000
Bank of America Foundation $ - $ 11,855 $ 10,000
Bank of America Sponsorship $ - $ - $ 10,000
BBVA Compass Bank $ 2,000
Edison International $ - $ 2,500. $
Forest City $ - $ 4,832 $
James Irvine Fdtn $ - $ 35,000 $
Kohl's Cores AIA $ - $ 7,000 $ 5,000
Macy's District Grant $ - $ 7,500 $ 5,000
Target Foundation $ - $ 28,046
US Bancorp Foundation $ - $ 15,499 $ 25,000
Lewis Family Playhouse $ 33,500 $ 20,000 $ 10,000
MainStreet Theatre Company $ 43,000 $
Rancho Cucamonga Community Theatre $ 4,000 $ -
RanchoCucamongaCommunityServices $ 17,000 $
Total Expenditures $,.97,500 $;,132,231 $ 77,000.. - -
34
STAFF REPORT
!✓ObIDIUVI L'Y SER4ICES DFP_\RTNi H:V"r
Date: June 25, 2014
To: Rancho Cucamonga Community & Arts Foundation RANCHO
From: Nettie Nielsen, Community Services Director C,UCAMONGA
Subject: UPDATE ON FOUNDATION AWARDS, DONOR RECOGNITION EVENT AND
BILL MEDLEY CONCERT "An Intimate Evening with Righteous Brothers'
Bill Medley"SCHEDULED FOR JULY 26tH
RECOMMENDATION
This report is an update on the Foundation's upcoming Donor Recognition Event and
Benefit Concert by Bill Medley. This report is for informational purposes only.
BACKGROUND
At the March 2014 Board Meeting the Board voted to hold the annual Donor Awards
Reception on the evening of Saturday, July 26th prior to the Bill Medley Concert, also
sponsored by the Foundation, with all proceeds benefitting the Foundation. The 2014
Donor Awards will be presented, as follows:
RCCAAF's Outstanding Business Award — RC Quakes
RCCAAF's Outstanding Individual Award — Fritz Coleman
Lewis Family Playhouse Distinguished Benefactor Award — Four Points by Sheraton
The Donor Awards Reception will be held in the Cultural Center's Main Street Lobby,
which will be closed to the public for the event. Light appetizers and desserts will be
served with wine, champagne & soft drinks available. All guests will be invited at no charge
to the reception, which does not include a ticket to the show. However, the 2014 Award
Recipients will each receive 4 tickets to the show as the Foundation's guests.
Event details:
• Annual Donor Awards Reception & Bill Medley Benefit Concert
• Event Date: Saturday, July 26
• Location: Victoria Gardens Cultural Center, Lewis Family Playhouse
o Reception — 6:30 p.m.
o Welcome — 6:50 p.m.
o Awards Presentation — 7:00 p.m.
o Lobby Opens to Public/ Show Seating — 7:30 p.m.
o Bill Medley Concert — 8:00 p.m.
• Expected Number of Attendees: Reception — 75-100, Show— 500+
• Ticket Price: Reception — By Invitation Only; Bill Medley Concert — $50
Reception Guest List to include: Past Award Recipients, Local Dignitaries, City Council,
Spotlight Donors, Guests of this year's Awardees.
35
UPDATE ON FOUNDATION AWARDS,DONOR RECOGNITION EVENT AND BILL
MEDLEY CONCERT"AN INTINIAv l?Evi;NING wTt1 Ric;l rrl xws Bito n 11_RS'Bu.1,Muni..'
SCHEDULED FOR JULY 26-1-11. PnGlt 2
JUNF 25,2014
The Cultural Center Staff will handle all reception logistics, staffing, and coordinate all food
& beverage service with Impressions Gourmet Catering. The Foundation Chair, or
designee(s), will speak on behalf of the Foundation and present the awards. All Board
members are encouraged to attend the Reception to represent the Board and support our
esteemed guests of honor. Any Board Members who are interested in assisting with event
details are welcome to do so and should contact Susan Sluka-Kelly.
Immediately following the Reception, guests will begin taking their seats in the Playhouse
for the concert performance An Intimate Evening with Righteous Brothers' Bill Medley"
sponsored by RCCAAF. Due to the considerably reduced artist fee offered by Mr. Medley,
the concert is considered a benefit event for the Foundation and is anticipated to generate
$5,000 - $10,000, after show expenses, depending upon ticket sales. Currently, the show
is selling very well and sales are steady. Ticket sales to date have met the anticipated
show expenses and all future ticket sales will directly benefit the Foundation.
Respectfully submitted,
Nettie Nielsen
Community Services Director
36
� K "g
� oq ,-, g
o
Saturday, August 16th
7:05 pm • $40/person
All proceeds go towards local arts programs through the
Ranch Cucamonga Community Foundation.
Spend an evening watching a Rancho
Cucamonga Quakes game from the
comfort of a skybox and raise money
for the arts at the same time!
Q MW M Me Quakes
EncWdes pavk'Mgo skybox tickets,
appeHzeTs. G aMag/ha bur er bar
and nota-u caholic beverages.
Space is Limited!
To secure tickets contact Jim Harrington,
Rancho Cucamonga Community Foundation
Board Member
EMAIL: jimh11575@yahoo.com
PHONE: 909-747-8179
Following completion of the surveys, Consultant Wolff had Members switch their
surveys with each other and they collectively reviewed the group's answers which was
also being compiled for an analysis and further discussion later in the meeting.
2. Distribution of the draft Bi-Annual Report for 2011-2013 was provided Manager Sluka-
Kelly. She provided the Board the draft report on behalf of the Marketing and Outreach
Committee and commended the efforts of the group. Committee Chair Pachon
concurred and added that the report also includes the affiliates and plans are to send
the report to the City Council, City Staff and major donors with a cover letter to be
attached. No other discussion was held.
3. Review of Survey Results by the Major Gift Committee was introduced by Committee
Chair Harrington. He explained that the Committee had conducted interviews (which
included completion of a survey) with past Foundation supporters Chuck Buquet,
Harry and Judy Gibson, Pete Pitassi and Dr. Harvey Cohen. Consultant Wolff
continued with a PowerPoint presentation and suggested that prior to any major
campaign undertaking that a feasibility study be conducted. He explained that the
process should include interviews, summary and analysis of the results and to find a
common thread. He commented that there are more donors to meet with and this is
a work in progress. He noted that based on the results thus far theater/live program
have the highest priority for the donors while allowing other organizations to use the
Foundation's tax identification number is the lowest priority. He indicated conclusions
could be drawn that 1) a campaign to market the endowment might be feasible; 2)
donors like the idea of contribution to a specific campaign and 3) donors appreciate
all forms of recognition including invitations to special events. Member Pachon listed
some of the Marketing Committee's efforts including updating both the City and the
Foundation's website and researching the addition of a second wall of art. She also
noted that those surveyed expressed their appreciation that the purpose of the
meeting did not include a solicitation for donation. Chair Harrington concluded the
report by listing the proposed next steps which include conducting additional
interviews; improving communication to include direct communication with the donors;
refining the mission statement; raising additional money; assessing the role of the
Board Members and continued evolution of the Major Gift Committee with the possible
re-alignment with the Library Foundation for a future PAL Campaign.
Discussion was brief. A question was asked why only five donors had been
interviewed and Chair Harrington responded regarding the challenges in scheduling
them. Director Nielsen was asked to asked of MeFnbeF Paahen eould provide the
PowerPoint presentation to the entire Board. No further discussion was held or action
taken.
4. Director Nielsen opened the review of Updated Fundraising Goals and New Events
by informing the Board of the Executive Committee's recent action to approve
becoming the presenting sponsor for the Tour de Fork fundraiser to be held at Victoria
Gardens on June 261h. She spoke of the success of the 2013 event and plans by
Rancho Cucamonga Community&Arts Foundation Spec. Mtg - 2 - April 23, 2014
2. Spring Events/Party Train— Member Chen informed the Board that she has tickets for
the Casino Night fundraiser scheduled for May 17th at the Cultural Center. She went
on to explain the event's components including an appearance by guest Tommy
Lasorda. She added that table sponsorships would be available for $250 and she
responded to a question of how many tickets she is hoping to sell which she indicated
was 150 to 200. Member Barag, who is co-hosting the event, told the Board that they
are in need of silent auction and raffle prizes. She estimated the event will raise
approximately $7,000. Member Pachon then described the May 5th Cinco de Bunco
event she is hosting which now has only 7 spots left and is anticipated to raise
$1,600. Chair Harrington indicated he would get in contact with Supervisor Schneider
to confirm the status of this year's Quakes game fundraiser.
3. Executive/Finance— No updates were given other than the fact that a special meeting
had been held to discuss and approve sponsoring the Tour de Fork event.
4. Board Development — Committee Chair Kahn commented that there were no major
updates at this time although former Member Madsen had expressed his intent to find
a replacement for him from U.S. Bank. Member Pachon added that former Member
Dr. Harvey Cohen is probably a year away from re-joining the group as he continues
to have other obligations. Member Brown offered to contact Rick Platner regarding
his interest and Manager Sluka-Kelly added that Rick Baker (Bill Medley contact)
might also be interested. Brief discussion was held concerning the status of Member
Galindo. Chair Harrington indicated he has been in contact with him and he does wish
to continue to remain on the Board.
5. Arts Giving — Manager Sluka-Kelly informed the Board that two student scholarship
applications had been received. She attributed the decrease in applications this year
partly to a shortage of staff to be able to follow-up with the schools.
Member Kahn left the meeting 6:20 p.m. and returned at 6:24 p.m.
6. Major Gift—Already given earlier.
7. Marketing and Outreach — Committee Chair Pachon indicated the item had been
addressed earlier and that the Committee would be working on drafting a letter to be
distributed with the Annual Report. Manager Sluka-Kelly will provide brick/theatre seat
brochures.
G. FOUNDATION UPDATES
1. Mid-Year Budget Review- Director Nielsen referenced the Treasurer's reports and
asked for Board input. Questions included revenues expected for the remainder of
the fiscal year, clarification on the $800 revenue on Page 16 of the report, clarification
on administrative charges, whether the paid administrative staff receive benefits and
if the Friends of the Pacific Electric Trail are utilizing monies in their affiliate account.
Rancho Cucamonga Community &Arts Foundation - 4 - April 23, 2014'
1:16 PM Rancho Cucamonga Community & Arts Foundation C�
06112!14 Reconciliation Detail
1010 • PAL Checking Account, Period Ending 05/31/2014
Type Date Num Name Cir Amount Balance
Beginning Balance 153,999.04
Cleared Transactions
Checks and Payments-13 items
Bill Pmt-Check 04242014 010860 Ronald P.Wolff X -562.50 -562.50
Bill Pmt-Check 04282014 010862 David Wood X -1,000.00 -1,562.50
Check 041292014 010863 Pine Haven X -3,653.28 -5,215.78
Check 041292014 010864 City of Rancho Cuc... X -126.76 -5,342.54
Check 05/062014 010865 Secretary of State X -20.00 -5,362.54
Check 05/072014 010867 Little Bear Produrti... X -2,250.00 -7,612.54
Check 05/072014 010866 Clearwater Graphics X -810.00 -8,422.54
Check 05/082014 010869 Debra Lee X -110.39 -8,532.93
Check 05/082014 010868 Debra Lee X -97.19 -8,630.12
Check 05/152014 010871 City of Rancho Cuc... X -276.38 -8,906.50
Check 05/1512014 010870 City of Rancho Cuc... X -238.74 -9,145.24
Check 05/1512014 010872 Border Collies In Ne... X -80.00 -9,225.24
Bill Pmt-Check 05272014 010878 Upland Animal Hos... X -113.61 -9,338.85
Total Checks and Payments -9,338.85 -9,338.85
Deposits and Credits-17 items
Deposit 031072014 Dedea,Douglas M. X 0.00 0.00
Deposit 051052014 X 160.00 160.00
Deposit 05/062014 X 280.00 440.00
Deposit 05/08/2014 X 319.90 759.90
Deposit 05/08/2014 X 910.00 1,669.90
Deposit 05/12/2014 X 40.00 1,709.90
Deposit 051122014 X 104.00 1,813.90
Deposit 05/122014 X 160.00 1,973.90
Deposit 05/122014 X 240.00 2,213.90
Deposit 05/122014 X 680.00 2,893.90
Deposit 05/152014 X 40.00 2,933.90
Check 05212014 010873 City of Rancho Cuc... X 0.00 2,933.90
Deposit 051272014 X 410.00 3,343.90
Deposit 05127/2014 X 2,905.00 6,248.90
Deposit 05272014 X 3,775.00 10,023.90
Deposit 05/282014 X 9.48 10,033.38
Deposit 05/282014 X 335.01 10,368.39
Total Deposits and Credits 10,368.39 10,368.39
Total Cleared Transactions 1,029.54 1,029.54
Cleared Balance 1,029.54 155,028.58
Uncleared Transactions
Checks and Payments-7Items
Check 07/022013 010713 Ultimate Pastime S... -120.00 -120.00
Check 01/212014 010810 Lincoln Elementary -221.00 -341.00
Bill Pmt-Check 03/102014 010834 Lincoln Elementary _ -0.20 -341.20
Check 05/212014 010874 City of Rancho Cm... -20,000.00 -20,341.20
Check 05/21/2014 010875 City of Rancho Cuc... -10,000.00 -30,341.20
Page 1
1:16 PM Rancho Cucamonga Community & Arts Foundation .
06/12/14 Reconciliation Detail
1010 • PAL Checking Account,Period Ending 05/31/2014
Type Date Num Name Cir Amount Balance
Big Pmt-Check 05!2712014 010876 MMPP -1,500.00 -31,841.20
Check 0 5/2 712 01 4 . 010877 Rancho Cucamong... -200.00 -32,041.20
Total Checks and Payments -32,041.20 -32,041.20
Deposits and Credits-1 Item
Deposit 05/27/2014 84.00 84.00
Total Deposits and Credits . 84.00 84.00
Total Uncleared Transactions -31,957.20 -31,957.20
Register Balance as of 05/31/2014 -30,927.66 123,071.38
New Transactions
Checks and Payments-11 Mems
Check 06/022014 010879 City of Rancho Cuc... -125.01 -125.01
Check 06/052014 010883 City of Rancho Cuc... -5,324.50 -5,449.51
Check 061052014 010880 City of Rancho Cuc... -2,737.55 -8.187.06
Check 06/05/2014 010882 City of Rancho Cuc... -721.12 -8,908.18
Check 06/0512014 010881 City of Rancho Cuc... -222.02 -9,130.20
Check 06/10/2014 010889 City of Rancho Cuc... -14,688.29 -23,818.49
Check 06110/2014 010888 City of Rancho Cm... -9,847.50 -33,665.99
Check 06/10/2014 010886 City of Rancho Cuc... .-3,168.00 .36,833.99
Check 06/10/2014 010887 City of Rancho Cuc... -1,657.50 -38,491.49
Check 06/10/2014 010885 City of Rancho Cuc... -1,500.00 -39,991.49
Check 06/10/2014 010884 City of Rancho Cuc... -1,093.00 41,084.49
Total Checks and Payments 41,084.49 41,084.49
Deposits and Credits-10 Items
Deposit 0610212014 195.00 195.00
Deposit 061062014 40.00 235.00
Deposit 06106/2014 84.00 319.00
Deposit 06/052014 84.00 - 403.00
Deposit 06/052014 3,965.00 4,368.00
Deposit 06/052014 5,000.00 9,368.00
Deposit 06/102014 400.00 9,768.00
Deposit 061122014 168.00 9,936.00
Deposit 061122014 206.00 10,142.00
Deposit 06/1212014 600.00 10,742.00
Total Deposits and Credits 10,742.00 10,742.00
Total New Transactions -30,342.49 -30,342.49
Ending Balance -61,270.15 92,728.89
Page 2
ostxcn4 Kancho Cucamonga Community & Arts Foundation
Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
Ronald P. Cusulting Services/January-April,2014
Bill Pmt-Check 010860 04/2412014 Wolff /11.25 We 1010• PAL Checking Account
Cusulting Services/January-April,2014
Bill 125 04/24/2014 /11.25 hrs 5999-Misc Expense -562.50 100 Opereting/Progn
TOTAL -562.50
David Wood Storytime Show/Foundation
Glving/Mainstreet Theatre Company Season
Bill Pmt-Check 010882 0412812014 David Wood 13114 1010•PAL Checking Account
David Wood Storytime Show/Foundation
Giving/Mainstreet Theatre Company Season
Bill 04/28/2014 13/14 5018.5 Cultural Ctr Season Support -1,000.00 100 Operating/Progn
TOTAL -1,000.00
Check 010863 0412912014 Pine Haven 1010•PAL Checking Account
404 Affiliate Senior C
5015.13 Senior Center Disbursements -3,653.28 Senior Gala
TOTAL -3,653.28
RelmbJCity Costco Card used to purchase
food for the 4123114 Foundation Board
Check 010864 04/29/2014 City of RC Meeting 1010•PAL Checking Account
Reimb./City Costco Card used to purchase 100 Operating/Progr,
food for the 4123114 Foundation Board Meeting 5050- Board Conferences/Meetings -126.76 Fund:Administration
TOTAL -126.76
9:16 AM Rancho Cucamonga Community &Arts Foundation
06/25/14 Check Detail
April 1 through June 25,2014
Type Num Date Name Memo Account Paid Amount Class
Secretary of 2014 Secretary of State/Statment of
Check 010865 05/0612014 Slate Information due June 2014 1010•PAL Checking Account
2014 Secretary of State/Statment of 100 Operating/Progn
Information due June 2014 5140.2- RCCAAF Federal and State Filing -40.00 Fund:Administration
TOTAL -20.00
Clearwater Printing of 2011-2013 Foundation Program
Check 010866 05107/2014 Graphics Report - 1010•PAL Checking Account-
Printing
ccountPrinting of 2011-2013 Foundation Program 100 Operating/Progn
Report 5080. RCCAAF Printing 8 Design -810.00 Fund:Administration
TOTAL -810.00
Little Bear Design/Layout 2011-2013 Foundation
Check 010867 05/0712014 Productions Program Report/Invoice 1151 1010-PAL Checking Account
Design/Layout 2011-2013 Foundation Program 100 Operating/Progr.
Report/Invoice 1151 5080-RCCAAF Printing&Design -2,250.00 Fund:Administration
TOTAL -2,250.00
2014 Sr.GalalRaffle Prize/Fire
Check 010868 05/08/2014 Debra Lee TrucklRelmbumement 1010•PAL Checking Account
2014 Sr.Gala/Raffle Prize/Fire 404 Affiliate Senior<
Truck/Reimbursement 5015.13- Senior Center Disbursements -97,19 Senior Gala
TOTAL -97,19
" e mm Rancho Cucamonga Community & Arts Foundation
06/25/14
Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
2014 Sr.Gala/Raffle Prize/Luggage Set
Check 010869 05108/2014 Debra Lee /Reimbursement 1010•PAL Checking Account
2014 Sr.Gala/Raffle Prize/Luggage Set 404 Affiliate Senior C
/Reimbursement 5015.13- Senior Center Disbursements -110.39 Senior Gala
TOTAL -110.39
Check 010870 05/1512014 City of RC Refmb.Gen Fund/supplies/Operation Cat Nip 1010•PAL Checking Account
401 Affiliate Animal(
Reimb.Gen Fund/supplies/Operation Cat Nip 5015.14-Animal Canter Disbursements -238.74 AC-Medical
TOTAL -238.74
Check 010871 05/1512014 City of RC Relmb.Gen Fund/Supplies Foster Cats 1010•PAL Checking Account
401 Affiliate Animal(
Reimb.Gen Fund/Supplies Foster Cats 5015.14-Animal Center Disbursements -276.38 AC-Foster Cat
TOTAL -276.38
Border
Collies In Dog Days of Summer Luncheon&
Check 010872 05/1512014 Need Raf0e/V.Fincher&B.Hansen 1010•PAL Checking Account
Dog Days of Summer Luncheon&
RaffielV.Fincher&B.Hansen 5015.14 -Animal Center Disbursements -80.00 401 Affiliate Animal
TOTAL -80.00
9:18 AM Rancho Cucamonga Community & Arts Foundation
05125/14 Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
Randall&Janell Lewis Sponsorship
Support 2013/2014 Seasonlwynonna,John
Check 010874 0612112014 City of RC Astln,Chris Mann&Ben... 1010•PAL Checking Account 100 Opemting/Progre
Randall&Janell Lewis Sponsorship Support
2013/2014 SeasonMtynonna,John Astin,Chris
Mann&Ben... 5811.2-Specialty Series -20,000.00 100 Operating/Progr
TOTAL -20,000.00
Bank of America- Presenting
Sponor:MalnStrest-Magic Finger S
Check 010875 05/21/2014 City of RC Supporting Sponsor Concert Series... 1010•PAL Checking Account
Bank of America- Presenting
Sponor.MainStreet-Magic Finger&Supporting
.Sponsor Concert Series... 5812.1 - BofA Spons.-CC(Foundation) -10,000.00 100 Operating/Progn
TOTAL -10,000.00
Mai nStreet(Research,complle,scri pL
produce&edltidocumemary video"Aesop In
Bill Pmt-Check 010875 05127/2014 MMPP RC" 1010•PAL Checking Account
MainStmet/Research,complie,script,
produoe&edit/documentary video"Aesop in
Bill 3/20-5113 05/272014 RC" 5018.5-Cultural Ctr Season Support -1,500.00 100 Operating/Progr
TOTAL -1,500.00
Rancho
Cucamonga
Check 010877 05/27/2014 Public Library AC/Team Trivia Challenge/Library Telethon 1010-PAL Checking Account
o^. rtancno Cucamonga community a Arts rounaation
08/25114
Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
AC/Team Trivia Challenge/Library Telethon 5015.14-Animal Center Disbursements -200.00 401 Affiliate Animal C
TOTAL -200.00
Upland Special Pit Bull Spay/Neuter
Animal Vouchers/services rendered on
Bill Pmt-Check 010878 05/27/2014 Hospital 1218112/Invoice never submitted 1010•PAL Checking Account
Special Pit Bull Spay/Neuter Vouchers/services 401 Affiliate Animal C
Bill 51361 05/17/2014 rendered on 12/8112/lnvoioe never submitted 5015.14-Animal Center Disbursements -113.61 AC-Pit Bull Grant
TOTAL -113.61
Shakers Pizza check to the Foundation for
Check 010871 06/02/2014 City of RC Piayschool 1010•PAL Checking Account
100 OperatinglProgn
Shakeys Pizza check to the Foundation for Fund:Non Arts Comn
Playschool 5018.6-Misc Sponsorships .125.01 Programs
TOTAL -125.01
AC/Relmb City Gen Fund Acct.1001104
5362/Shipping Costs Fly Chihuahus's to
Check 010880 0610512014 City of RC Maine via Delta/All... 1010•PAL Checking Account
AC/Reimb City Gen Fund Acct. 1001104-
5362/Shipping
0011045362/Shipping Costs Fly Chihuahus's to Maine 401 Affiliate Animal
via Delta/All... 5015.14-Animal Center Disbursements -2,737.55 AC Care 8 Enrichme
TOTAL -2,737.55
Reimb.Gen Fund/Supplies for Operation
Check 010881 06/0512014 City of RC Cat Nip 1010•PAL Checking Account
9:16 AM Rancho Cucamonga Community &Arts Foundation
06/25/14
Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
Reimb.Gen Fund/Supplies for Operation Cat 401 Affiliate Animal k
Nip 5015.14 .Animal Center Disbursements -YP4.02 AC-Medical
TOTAL -222.02
Relmb.Gen Fund/Foster cat supplies/Paid
Check 010882 06105/2014 City of RC from City Acct#1001104-5262 1010•PAL Checking Account
Reimb.Gen Fund/Foster cat supplies/Paid 401 Affiliate Animal k
from City Acd#1001104-5262 5015.14-Animal Center Disbursements -747.12 AC-Fostering
TOTAL -721.12
LFP/Magic Finger/RCCAAF Subsidized
Check 010883 06/0512014 City of RC Opening Wknd Tickets&Fam Flex Pack 1010•PAL Checking Account
LFP/Magic Finger/RCCAAF Subsidized
Opening Wknd Tickets&Fam Flex Pack/Adult
-141 Tickets 5018.1 - Foundation Sponsored Tickets -1,198.50 100 Operating/Progr
LFP/Magic Finger/RCCAAF Subsidized
Opening Wknd Tickets&Fam Flex Pack/Sr&
Yth-140 Tickets 5018.1 - Foundation Sponsored Tickets -910.00 100 Operating/Progr
LFP/Magic Finger/RCCAAF Subsidized
Opening Wknd Tickets&Fam Flex Pack/Blk
Friday Special 156 T... 5018.1 -Foundation Sponsored Tickets -2,028.00 100 Operating/Progr
LFP/Magic Finger/RCCAAF Subsidized
Opening Wknd Tickets&Fam Flex Pack/Flex
Packages Sold=19... 5018.1 - Foundation Sponsored Tickets -1,188.00 100 Operating/Progr
TOTAL -5,324.50
US Bank SponsorshipN 3/14 Season Box
Office Tickets-Admin Cost/Underserved
Check 010884 0611012014 City of RC Tickets 1010•PAL Checking Account
""T Rancho Cucamonga Community &Arts Foundation
06125114
_ Check Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Paid Amount Class
US Bank Sponsorship/13/14 Season Box Office
Tickets-Admin Cost/Underserved Tickets 5815.1 - Mainstreet -1,093.00 100 Operating/Prog
TOTAL
-1,093.00
LFP/Disb.Sponsorship Sch.
Tickets/MainStreet-Magic Finger/US Bank
Check 010885 06110/2014 City of RC PlayPartners 1010•PAL Checking Account
LFP/Disb.Sponsorship Sch.Tickets/MainStreet.
Magic Finger/US Bank PlayPartners 5815.1 . Mainstreet -1,500.00 100 Operating/Progi
TOTAL
-1,500.00
LFP/Sponsor Tickets-Magic
Check 010868 08/10/2014 City of RC Finger/Underserved Tlckets/US Bank 1010-PAL Checking Account
LFP/Sponsor Tickets-Magic
Finger/Underserved TicketslUS Bank 5815.1 - Mainstreet -3,168.00 100 Operating/Progi
TOTAL -3,168.00
LFP/Disb.Sponsor Sch Tickets/MafnStreets
Check 010887 06/10/2014 City of RC Magic Finger/RCCAAF Grant 1010•PAL Checking Account
LFP/Disb.Sponsor Sch Tickets/MainStreets
Magic Finger/RCCAAF Grant 5018.1 - Foundation Sponsored Tickets -1,657.50 100 Operating/Progi
TOTAL -1,657.50
9:16AM Rancho Cucamonga Community & Arts Foundation
06/25/14 Check Detail -
April 1 through June 25, 2014
Type Num Data Name Memo Account Paid Amount Class
LFP/School Tickets IMalnStreet-Magic
Check 010888 06/1012014 City of RC Finger/Target Grant/PlayPartner 1010•PAL Checking Account
LFP/School Tickets/MainStreet-Magic
Finger/Target Grant/PlayPartner 5810.1 - Mainstreet -9,847.90 100 Operating/Progra
TOTAL -9,847.50
Reimbursement for Office Specialist I/
Foundation billed for 88%1 City billed for
Check 010869 06/1012014 City of RC 12% 1010-PAL Checking Account
Reimbursement for Office Specialist I/ 100 Operating/Progra
Foundation billed for 88%/City billed for 12% 5060- Personnel -14,688.29 Fund:Administralion
TOTAL -14,688.29
Carol's Secret
Bill Pmt-Check 010890 06/18/2014 Garden (19)Centerpieces for Casino Night/5117/14 1010•PAL Checking Account
Fund:Fundraising Ad
Bill 9605 06/04/2014 (19)Centerpieces for Casino Night 15117/14 5020.11 - Event Decoration -718.20 Train:201312014 Part
TOTAL -718.20
0612EI14 , .�.+..v..v v....an.v.SUM vvl u.nuuuy is nr w r-vunuaawn
Deposit Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Class
Deposit 0610512014 Deposit 1010•PAL Checking Account
Armed Forces Banner Program
Sales Receipt 01241 -597 05105/2014 Hensley,Connie Donation/Connie Hesley 12000- Undeposited Funds 402A1hliate ArmedForcesBanner
Sales Receipt 01241 -598 05/05/2014 Daniels,Jim&Linda PAL Spotlight Donor/Linda Daniels 12000- Undeposited Funds 100 Operating/Program Fund
TOTAL
Deposit 05106/2014 Deposit 1010• PAL Checking Account
Sales Receipt 01241 -599 05/06/2014 Hairston,Luella G. 2014 Senior Gala Donation/Luella G.Hairston 12000- Undeposited Funds 404 Affiliate Senior Center:2014 Senior G
2014 Senior Gala Donation/James&Janice
Sales Receipt 01241 -600 05/06/2014 Ilsley,James&Janice Ilsley 12000-Undeposited Funds 404 Affiliate Senior Center:2014 Senior G
Sales Receipt 01241 -601 05/06/2014 JDL/MDC 2014 Sr.Gala Tickets/JDL&MDC 12000- Undeposited Funds 404 Affiliate Senior Center:2014 Senior G
TOTAL
Deposit 0 610 8/2 01 4 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -602 05/07/2014 Animal Center Donor Animal Center Cash Donations/Flea Market 12000- Undeposited Funds 401 Affiliate Animal Center:4015 AC-Eve
TOTAL
Deposit 05108/2014 Deposit 1010•PAL Checking Account
Animal Center Donation Checks&
Sales Receipt 01241 -603 05/08/2014 Animal Center Donor Cash/General Donations 12000- Undeposited Funds 401 Affiliate Animal Center
TOTAL
V:le pet Kancno L:ucamonga erommuniry ck Arm rounaat:lon
06/25114
Deposit Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Class
Deposit 05/12/2014 Deposit 1010-PAL Checking Account
Sales Receipt 01241 -614 05/12/2014 Ablard,Gary 2014 Cinco Do Bunco/Gary Ablard 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -606 05112/2014 Arguello,Alfred Alred 8 Martha Arguello/2014 Cinco De Bunco 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -607 05/12/2014 Ryerson,Janet 2014 Cinco De Bunco/Janet Ryerson 12000. Undeposited Funds 100 Operating/Program Fund:Fundraising
Davies,Lester 8
Sales Receipt 01241 -608 05/12/2014 Rebecca 2014 Cinco De Bunco/Lester Davies 12000• Undeposited Funds 100 OperatinglProgram Fund:Fundraising
Sales Receipt 01241 -609 05/12/2014 Nicola,Kristie 2014 Cinco De Bunoo/Kristie Nicola 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -610 05/12/2014 Morales,Melissa A. 2014 Cinco De Bunco/Melissa A.Morales 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -611 05/12/2014 Libutti,Donna 2014 Cinco De Bunco/Donna Libutti 12000• Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -612 05/12/2014 Sluka-Kelly,Susan 2014 Cinco De Bunco/Susan Sluka-Kelly 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -613 05/12/2014 Ryan,Kirby 2014 Cinco De Bunco/Kirby Ryan 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinc
TOTAL
Deposit 05/12/2014 Deposit 1010-PAL Checking Account
Sales Receipt 01241 -616 05/12/2014 Wyman,A.Lynda 2014 Cinco Do Bunco/Lynda Wyman 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisint
Sales Receipt 01241 -617 05/12/2014 Smidede, Beatrice M. 2014 Cinco De Bunco/Bea Smidede 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisin{
Sales Receipt 01241 -618 05/12/2014 Smidede,Rachel 2014 Cinco De Bunco/Rachel Smidede 12000- Undeposited Funds 100 OperatinglProgram Fund:Fundraisin{
Sales Receipt 01241 -619 05/12/2014 Nielsen,Nettie 2014 Cinco De Bunco/Nettie Nielsen 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinl
TOTAL
Deposit 05/12/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -621 05/12/2014 Bell,Dotsie 2014 Sr.Gala Donation/Dotsie Bell 12000- Undeposited Funds 404 Affiliate Senior Center:2014 Senior C
Sales Receipt 01241 -622 05/12/2014 Hatcher,Donald Kathleen Hatcher/48 Brick Purchase 12000- Undeposited Funds 405 Affiliate Freedom Courtyard
TOTAL
06/25/14 Manmw a UUOuwuya a.uuuuunny a mu w ruuuuauun
Deposit Detail
April 1 through June 25,2014
Type Num Date Name Memo Account Class
Deposit 05/12/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -596 04129/2014 Castro,Yvonne Armed Forces Banner Program Donation 12000- Undeposited Funds 402Affiliate AnnedForcesBanner
TOTAL
Deposit 05/12/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -604 05/08/2014 Arnold,Loraine Legacy Tree-Donation/Loraine Arnold 12000- Undeposited Funds 404 Affiliate Senior Center.Legacy Tree
This was a reimbursement for an overpayment
to 2013 Golf Toumy vendor Alliant/Credit Card
Sales Receipt 01241 -605 05/0612014 Union Bank was... 12000• Undeposited Funds 100 Operating/Program Fund
TOTAL
Deposit 05/1S12014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -623 05/132014 Palmer,Francis 2014 Tour de Fork 12000 Undeposited Funds 100 Operating/Program Fund:Fundraising
TOTAL
Deposit 05/27/2014 Deposit 1010•PAL Checking Account
Hartington,James&
Sales Receipt 01241 -627 05272014 Marcia Jim Harrington/Skybox 12000 Undeposited Funds 100 Operating/Program Fund
Sales Receipt 01241 -628 05/27/2014 Daniels,Jim&Linda Linda Daniels/PAL Spotlight Donor Payment 12000-Undeposited Funds 100 Operating/Program Fund
TOTAL
Deposit 06127/2014 Deposit 1010•PAL Checking Account
9:1U AM tcancno ii..ucannonga %.ornmunray a ruw rvurluauvrr
08125114
Deposit Detail ,
April 1 through June 25, 2014
Type Num Date Name Memo Account Class
Barag,Dr.Steven&
Sales Receipt 01241 -649 05/2712014 Taro Monte Carlo-Casino Night/ Auction Item 12000-Undeposited Funds 100 Operating/Program Fund:Fundraising
Martin J. Porcelli,DO,
Sales Receipt 01241 -629 05/27/2014 INC. Monte Carolo-Casino Night(2)Tickets 12000- Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -630 0512712014 Bauman, Russell Monte Carta-Casino Night 12000 Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -631 05/27/2014 Buller,Scott Monte Carlo-Casino Night/(1)Ticket 12000-Undeposhed Funds 100 Operating/Program Fund:Fundraisin£
Sales Receipt 01241 -632 05/2712014 Freeman,Keith Monte Carlo-Casino Night/(2)Tickets 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinc
Sales Receipt 01241 -633 05/27/2014 Chen,Tina Monte Carlo-Casino Night/Table Sponsor 12000-Undeposited Funds 100 Operating/Program Fund:Fundreising
Sales Receipt 01241 -634 05/27/2014 Nielsen,Nettie Monte Cada-Casino Night/(1)Ticket 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinc
Annunziato,Frank or
Sales Receipt 01241 -635 05/27/2014 Diana Monte Carlo-Casino Night 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinf
Sales Receipt 01241 -636 05/272014 Aureus Medical Group Monte Carlo-Casino Night/Contribution 12000- Undeposited Funds 100 OperatinglProgram Fund:Fundraisinf
Sales Receipt 01241 -637 05/272014 White,Kevin&Bee Monte Carlo-Casino Night/(2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisins
Sales Receipt 01241 -638 05272014 White,Kevin&Bee Monte Carlo-Casino Night/(2)Tickets 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisini
Sales Receipt 01241 -639 052712014 Scheinoho,Shirley Monte Carlo-Casino Night/(4)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisin{
Sales Receipt 01241 -640 05272014 Ali,Mumtaz Monte Carlo-Casino Night 1(2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisins
Basim Z.Abdellumm,
Sales Receipt 01241 -641 05272014 M.D.INC. Monte Carlo-Casino Nightrrable Sponsorship 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisin{
Medical Center For Bone
Sales Receipt 01241 -642 05272014 8 Joint Disorders Monte Carta-Casino Night/(2)Tickets 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Ohadi Management
Sales Receipt 01241 -643 05272014 Corporation Monte Carlo-Casino Night/ (2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Sales Receipt 01241 -644 05272014 CICVH Monte Carta-Casino Night/(2)Tickles 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Sales Receipt 01241 -645 05272014 Lopez,Milliecess Monte Carlo-Casino Night I(2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Sales Receipt 01241 -646 05272014 Kaunas,Stephanie Casino Nights-Monte Carlo/(2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Sales Receipt 01241 -647 0527/2014 LIFEBOAT 14 Monte Carta-Casino Night/(l)Ticket 12000- Undeposited Funds
Hartington,James&
Sales Receipt 01241 -648 05272014 Marcia Monte Carlo-Casino Night/(2)Tickets 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinl
TOTAL
Deposit 0512712014 Deposit 1010•PAL Checking Account
06/25114 nana.uv vUbOIIIWIIWOI 'rVIIIIIIU1111y a NILS rvunuauvn
Deposit Detail
April 1 through June 25, 2014
Type Num Date Name Memo
Account Class
Sales Receipt 01241 -667 05/27/2014 12000•Undeposited Funds 100 Operating/Program Fund:Fundraisint
TOTAL
Deposit 0512712014 Deposit 1010•PAL Checking Account
Sales Receipt - 01241 -666 06/09/2014 Quinteros,Pamela Tour de Fork(2)Tickets/Pamela Quinteros 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinc
TOTAL
Deposit 061`2812014 Deposit 1010•PAL Checking Account
2014 Tour de Fork/(4)Tickets/Peter 8 Linda
Sales Receipt 01241 -650 05/28/2014 Bryan,Linda&Peter Bryan 12000 Undeposited Funds 100 Operating/Program Fund:Fundreisinc
Sales Receipt 01241 -651 05/28/2014 Shakeys Pizza Shakeys Pizza/playschool dept. 12000- Undeposited Funds 100 Operating/Program Fund
Cucamonga Foothills Preservation
Sales Receipt 01241 -652 05/28/2014 Kinoshita,Karen Alliance/Karen&Robert Kinoshita 12000- Undeposited Funds 408 CFPA
TOTAL
Deposit 05/28/2014 Deposit 1010-PAL Checking Account
Armed Forces Banner Program
Sales Receipt 01241 -653 05/28/2014 Weis,Vincent Donation/Vincent Weis 12000 Undeposited Funds 402AOiliate ArmedForcesBanner
TOTAL
Deposit 0610212014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -657 06/02/2014 Bell, Mike Tour de Fork(2)Tickets/Chief Mike Bell 12000-Undeposited Funds 100 Operating/Program Fund:Fundraising
Sales Receipt 01241 -654 06/02/2014 Lopez,Antonio Armed Forces Banner Program Donation 12000-Undeposited Funds 402AKliate Am edForcesBanner
9:10AM Kancno uucamonga t:ommunity e< Arts rounuauon
06/26114 Deposit Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Class
Sales Receipt 01241 -655 06/02/2014 Mitchell,Christen 2014 Tour de Fork 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinl
Sales Receipt 01241 -656 06/02/2014 Daniels,Jim 8 Linda PAL Spotlight Donor Payment/Linda Daniels 12000-Undeposited Funds 100 Operating/Pmgram Fund
TOTAL
Deposit 0 6/0 512 01 4 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -658 06/05/2014 Kohl's Kohl's Cares/Family Resource Clr 12000-Undeposited Funds 100 Operating/Program Fund
Sales Receipt 01241 -661 06/05/2014 Silhanek,Karen Tour de Fork(1)Ticket/Karen Silhanek 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisin
Sales Receipt 01241 -662 06/05/2014 Hamm,Debra Tour de Fork(1)Ticket/Debra Hamm 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisin
Sales Receipt 01241 -663 06/05/2014 Kohl's Kohl's Cares/Playschool 8 Spec.Events 12000•Undeposited Funds 100 Operating/Program Fund:Non Arts C
Western University of AC Medical Donation/Westem University of
Sales Receipt 01241 -664 06/05/2014 Health Sciences Health Sciences 12000• Undeposited Funds 401 Affiliate Animal Center:4017 AC-Mr
TOTAL
Deposit 0610512014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -659 06/05/2014 Nuby,Michael Tour de Fork(2)Tickets/Michael Nuby 12000•Undeposited Funds 100 Operating/Program Fund:Fundraisin
TOTAL
Deposit 06/0512014 Deposit 1010-PAL Checking Account
Timperio,John 8
Sales Receipt 01241 -660 06/05/2014 Cassandra Tour de Fork(2)Ticketa/Cassandra Timperio 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisin
TOTAL
Deposit 06/0612014 Deposit 1010•PAL Checking Account
Payment 987471 06/05/2014 Bank of America 12000 Undeposited Funds
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06/25/14 .
Deposit Detail
April 1 through June 25, 2014
Type Num Date Name Memo Account Class
TOTAL
Deposit 06105/2014 Deposit 1010-PAL Checking Account
Sales Receipt 01241 -665 06/05/2014 Nielsen,Nettie Tour de Fork(1)Ticket 1N.Nielsen 12000-Undeposited Funds 100 Operating/Program Fund:Fundraisinl
TOTAL
Deposit 06110/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -668 06/10/2014 Hale,Nina 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisinl
TOTAL
Deposit 06/12/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -670 06/11/2014 McCain,Karen 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisini
TOTAL
Deposit 0 611 212 014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -672 06/12/2014 Animal Center Donor 12000- Undeposited Funds
Sales Receipt 01241 -674 06/12/2014 Daniels,Jim 8 Linda 12000• Undeposited Funds 100 Operating/Program Fund
TOTAL
Deposit 06112/2014 Deposit 1010•PAL Checking Account
Sales Receipt 01241 -669 06/1112014 Gillison,John 6 Yesica 12000- Undeposited Funds 100 Operating/Program Fund:Fundraisini
V_ V rm Kancno Cucamonga t ommuniLy &Arts rounaation
06/25114
Deposit Detail
April 1 through June 25,2014
Type Num Date Name Memo Account Class
Sales Receipt 01241 -673 06/12/2014 Animal Center Donor 12000 Undeposited Funds
TOTAL
11:29 AM Rancho Cucamonga Community & Arts Foundation
14
Cash Basis Profit & Loss by Class
Cash Ba
2013/2014 - Party Trains
All Transactions
Total
Clnco De Monte Carlo Quakes 2 01 31201 4
Bunco Casino Night Potluck Night Party Train
Income
3020•Event Income
3020.11 •Event Sponsorship 0.00 8,748.88 0.00 0.00 8,748.88
3020.12•Event Ticket Sale 1,240.00 5,311.62 1,250.00 1,290.00 9,091.62
3020.16•Event Silent Auction 0.00 2,445.00 0.00 0.00 2,445.00
3020.2•Event Income•Mise 0.00 0.00 0.00 0.00 0.00
Total 3020•Event Income 1,240.00 16,505.50 1,250.00 1,290.00 20,285.50
Total Income 1,240.00 16,505.50 1,250.00 1,290.00 20,285.50
Expense
5020•Event Expense
5020.11 •Event Decoration 0.00 768.20 0.00 0.00 768.20
5020.12•Event Food/Beverage 0.00 7,948.88 0.00 0.00 7,948.88
Total 5020•Event Expense 0.00 8,717.08 0.00 0.00 8,717.08
Total Expense 0.00 8,717.08 0.00 0.00 8,717.08
Net Income 1,240.00 7,788.42 1,250.00 1,290.00 11,588.42
Page 1 of 1
Rancho Cucamonga Community & Arts Foundation 2014 Golf Tournament
Raffle and Auction Donations
ACQUIRED JTEM DONOR, .� R or L
P. Bryan Dine with RC Firefighters (dinner for four) Rancho Cucamonga Fire District - Chief Bell L
L. Bryan $120 gift card for Simply Spoiled Spa Linda S. Bryan R
L. Bryan Round of Golf for 2 with Mayor at Redhill CC L. Dennis Michael L
L. Bryan Wine Basket Peter & Linda Bryan R
L. Bryan 2 wine tasting classes for 2 couples ($80) * Total Wine & More R
L. Bryan Season Tickets for shows for two at LFPH (play pack) Susan Sluka-Kelly L
L. Bryan $100 gift card to the Heights Restaurant, Upland Cliff Coglietti R
P. Bryan $150 gift card to Flemings Steakhouse Jillian Mikula, Operating Partner R
L. Bryan $25 gift card to King's Fish House Marni, General Manager R
L. Bryan Santa Anita Park 4 tickets to a Club House Box ($80 Value) Pete Siberell, Director of Community Service L
L. Bryan 4 First Class Passports to the Queen Mary ($140) Queen Mary R
L. Bryan 4 First Class Passports to the Queen Mary ($140) Queen Mary R
P. Pachon $75 gift cards from Espiau's in Claremont Espiau's R
L. Bryan 2 tram ride, Palm Springs Aerial Tramway ($47.90) Jenny England R
L. Bryan $15 gift card from Kick Back Jacks Restaurant Bridget, Mgr. R
P. Pachon Ride for two on Goodyear Airship "Spirit of America" Jim Scarborough L
L. Bryan (4) Angels Tickets (Baseball) Sept 15, 2014 Orange County Crating (Tyler Basket) R
L. Bryan $20.00 Gift Cert. Cuban Restaurant Mark Rivera R
P. Pachon Mani Pedi Gift Card* Paula R
M. Rivera Red Robin Gift Card $25 M Rivera R
L. Bryan Cerritos Center $50 Certificate towards ticke purchase Cerritos Center for the Performing Arts
* Not in Linda's possession
Planning on a "Dine in the 909 Package" with all Restaurants for Live Auction
More Restaurants to Come
Rancho Cucaomonga Community&Arts Foundation Golf Budget 2014 Exhibit A
EXPENSES
# Descrl tlon _ Actual 13' Bud et 13' Actual 14, Bud et 14' Comments Notes
----------
1 1 Site Fee $ 9,350.00 $ 15,840.00 $ - S 9,350.00 Proposed 85 Golfers RHCC @$110.00 (85)Golfers in 2013
2 jAmateur Gift Pak/Ladies Gift Cards $ 3,329.98 $ 8,250.00 $ - S 4,675.00 $40 gift pass+shirt$25+$55.00 Average $55.00 Budget in 2012&2013
3 1 Official Program&Auction Guide $ 45.96 $ 175.00 $ - $ In house Materials Only-Donated by Canon
4 Breakfast $ 2,472.20 $ 3,000.00 $ - $ 1,275.00 $15 per person graw and go(85) Actual$18.72 (103)in 2013
5 Plaques $ 745.20 $ 1,450.00 $ - $ 500.00 $25.00 x 20 $30.00 X 23
6 Admin Costs-Office Supplies $ 89.60 $ 500.00 $ - $ Paper,Auction,Postage,Ink,Pens,Raf Tkts,ect All Leftover Supplies Used
7 Awards Banquet $ 4,849.97 $ 8,000.00 $ - S 4,250.00 $50 per person dinner x(85) In 2013-$38.58 X 97(includes Gratuity&Sales Tax)
8 Winners Awards(3 Places) $ 608.00 $ 1,218.00 $ - $ 600.00 Cards-VG$100 1st&$50 2nd place Gift Cards-Victoria Gardens$100 1st&$50 2nd place
9 Putting Contest $ - $ 2,880.00 $ - $ - 50/50/buy in Eliminated- in 2013
10 Audio-Visual $ 368.00 $ 425.00 $ - $ - n/a 24'Black Pipe&Drape-Awards Banquet
11 IStaff&Volunteer Shirts $ 780.45 $ 500.00 $ $ 625.00 25 x$25 29X$23 w/(3)Logo's in 2013
12 Raffle Guarantee-Cash ($1,000) $ - $ 1,000.00 $ - $ 1,000.00 n/a Eliminated in 2013
13 Hole-in-One Insurance $ 1,075.00 $ 2,700.00 $ - $ - n/a/ (3)Holes in 2013(based on 85 golfers)
14 Printing Costs $ 543.00 $ 200.00 $ 788.92 $ 788.92 Brochure Design&Printing Brochure Fold reduced in 2013
15 lAuction Processing $ - $ 250.00 $ $ - n/a Unknown
16 Closest to the Pin&Longest Drive $ 500.00 $ 650.00 $ - $ 500.00 Donations Gift Cards Craig Shelly($100(4)closestPin(2)Longest Drive(M&W)
17 1 Raffle Items $ 2,816.94 $ 51000.00 $ $ 1,000.00 2 Big Items Raffle Items Only,No Auction Items-Includes Consignment Items
18 Beer,Soft Drinks,Water,Ice,Snacks $ 1,049.66 $ 1,400.00 $ - $ 1,000.00 Beer/Water (4)Stations Red Hill$125.00 per station
19 Photographer $ - $ 775.00 $ - $ - n/a Eliminated in 2013
20 Management Fee $ 15,000.00 $ 15,000.00 $ - $ - n/a Consultant in 2013/Eliminated in 2014
21 Signs,Banners,Etc. $ 853.75 $ 1,000.00 $ - $ 500.00 replacement New Sponsors/Logos=New Signs
22 Miscellaneous $ 123.50 $ 150.00 $ - $ n/a Rental Truck Insurance,etc.
23 Petry Cash OUT $ 150.00 $ 150.00 f - $ 150.00 Start up Petty Cash Start Up Petty Cash
24 Bar $ 1,179.36 $ 1,575.00 $ - $ - ?7rrrrr?? Hosted Bar,(wine,Soft Drinks,Beer Only)Cost++
25 1 Million Dollar Hole-inOne Contest $ 970.00 $ 950.00 $ - $ 11000.00 (5)Players in'13$200 per person(Policy) (5)Players in 2013 f$190.00 per person(Policy)
26 lConsignment Magic Castle S 600.00 $ - $ - $ - n/a Eliminated in 2014
7TL S 47,500.57 S 73,038.00 $ 788.92 $ 28,563.92
REVENUES
- ------- -- --
# Descfl don ----- --Actual 13' t---Bud of 13' Actual 14' Bud-ef14'- —A Non-Golfiong Sponsorships S 4,000.00 30,000.00 $ 3,000.00 S 5,000.00 we already have 3000. Budget in 2013 was$30,000(144 golfers)
Golf Sponsorships S 50,875.00 02,500.00 S 24,000.00 S 55,000.00 talk about going to 60K Budget in 2013 was$102,500.00
C Raffle/Mulligan(Poss Long Drive) S 4,853.00 6,750.00 S 5,000.00 (Avg$44-12')Syr Avg-$45.80 PP
D Award Banquet Dinners S 400.00 400.00 S 400.00 Additional Dinners (8)Additional Dinners in 2013
E Donations S 2,500.00 3,000.00 Union Bank
F Petty Cash IN $ 150.00 S 150.00 S 150.00 Petty Cash returned(See item#23 in Expense)
G Live Auction $ 3,275.00 $ 10,000.00 $ 3,000.00 Was 3875.00-600.00 refunded(Plane Ride)
H Putting Contest S S 750.00 S 400.00 est 40 people @ 20.00 ball 50/50 Eliminated in 2013
I Refund $ - $ -
( I ITTL $ 66,053.00 $ 153,550.00 $ 27,000.00 $ 68,950.00
K IlRevenues $ 66,053.00 1 $ 153,550.00 1 $ 27,000.00 $ 68,950.00
L IlExpenses $ 47,500.57 1 $ 73,038.00 1 $ 788.92 1 S 28,563.92 -
M Profit $ 18,552.43 1 $ 80,512.00 1 $ 26,211.08 1 $ 40,386.08
Rancho Cucamonga Community & Arts Foundation 2014 Golf Tournament
Raffle and Auction Donations
ACQUIRED ITEM r i. .,. . DONOR R or.L
P. Bryan Dine with RC Firefighters (dinner for four) Rancho Cucamonga Fire District - Chief Bell L
L. Bryan $120 gift card for Simply Spoiled Spa Linda S. Bryan R
L. Bryan Round of Golf for 2 with Mayor at Redhill CC * L. Dennis Michael L
L. Bryan Wine Basket Peter & Linda Bryan R
L. Bryan 2 wine tasting classes for 2 couples ($80) Total Wine & More R
L. Bryan Season Tickets for shows for two at LFPH (play pack) Susan Sluka-Kelly L
L. Bryan $100 gift card to the Heights Restaurant, Upland Cliff Coglietti R
P. Bryan $150 gift card to Flemings Steakhouse Jillian Mikula, Operating Partner R
L. Bryan $25 gift card to King's Fish House Marni, General Manager R
L. Bryan Santa Anita Park 4 tickets to a Club House Box ($80 Value) Pete Siberell, Director of Community Service L
L. Bryan 4 First Class Passports to the Queen Mary ($140) Queen Mary R
L. Bryan 4 First Class Passports to the Queen Mary ($140) Queen Mary R
P. Pachon $75 gift cards from Espiau's in Claremont Espiau's R
L. Bryan 2 tram ride, Palm Springs Aerial Tramway ($47.90) Jenny England R
L. Bryan $15 gift card from Kick Back Jacks Restaurant Bridget, Mgr. R
P. Pachon Ride for two on Goodyear Airship "Spirit of America" Jim Scarborough L
L. Bryan (4) Angels Tickets (Baseball) Sept 15, 2014 Orange County Crating (Tyler Basket) R
L. Bryan $20.00 Gift Cert. Cuban Restaurant Mark Rivera R
P. Pachon Mani Pedi Gift Card* Paula R
M. Rivera Red Robin Gift Card $25 M Rivera R
L. Bryan Cerritos Center $50 Certificate towards ticke purchase Cerritos Center for the Performing Arts
* Not in Linda's possession
Planning on a "Dine in the 909 Package" with all Restaurants for Live Auction
More Restaurants to Come
MISSION STATEMENT EXERCISE
ACTIONS(Verbs) . .' ` TARGET OUTCOME
Support Community Not Be In The Red
Raise Money Youth Affordable Theater For Families
Promote Seniors Scholarships
Deliver Donors (otherfunders) Quality Programs
Provide(access) Audiences(theater) Youth Oriented Programs
Enrich Schools Sell Outs
Stewardship(foster) Region(geographically,beyond immediate community) Positive Experiences
Elevate Awareness Families Exposing Children To Performing Arts
Engage/Enable Teachers Supporting The Arts
Develop Corporations(business entities) Quality Of Life
Enjoy School Children Supporting Goals Of The City(e.g.revenue generation)
Enhance Underserved Live Local Theater
Produces Theater Lovers Cultural Diversity
Educate Community Leaders Enriching Our Community
Experience New Attendees(first-time theatergoers) Appreciation Of The Arts
Give/Offer Artists Performers Funding Artist In Schools
Expose/Introduce Media Opportunities To Affiliates
City of Rancho Foundation Being Seen As Vital Part Of The Community
Inland Empire Unification Of The Community
Other Foundations or Non-profits Donor Recognition
Fiscal Sustainability(long term)
Fostering Positive Partnerships
Mechanisms For Community To Support The Arts
Awareness Of Foundation
New Experiences
Inspiration
Avenues For Philanthropy
Good Will Visibility(marketing of businesses)
Opportunities For Volunteerism
Cultural Enrichment
C:\Users\ssluka\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4877CHUU\Copy of Ron Wolff mission stmt exercise with
Board 4 23 14.xlsx