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2014/08/07 - Agenda Packet - Library Board of Trustees
? 4 V ph LIBRARY BOARD OF TRUSTEES 7 1.t AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. August 7, 2014 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Luella G. Hairston, Esq. Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretry of the Rancho Cucamonga Public Library. Acting in that capacity on Lit4AY a5 aol$ , at c2 ern , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated 14-ur cv, 7 a-°/t/ to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 7-a?-/9 , at Rancho Cucamonga. City of Rancho Cucamonga By: Vi Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga • ILIBRARY BOARD OF TRUSTEES AGENDA L LI AUGUST 7, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER I 1. Roll Call: Coberly , Hairston and Temkin . IB. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by Assistant City Clerk and Records Manager Debra McNay. ID. CONSENT CALENDAR J The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 5 and July 3, 2014. 2. Approval of 2015 Holiday Calendar. E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. t t LIBRARY BOARD OF TRUSTEES AGENDA • LS- J AUGUST 7, 2014 2 RANCHo CUCAMONGA 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library Director. 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian IF. BOARD BUSINESS I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Overview of FY 2014-15 new Library projects and services' • Presentation by staff. 2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, July 29, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT :LIBRARY SERVICES DEPARTMENT RANCHO Date: August 7, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of June 5 and July 3, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, f-46--out Robert Karatsu Library Director • 3 • CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, June 5, 2014, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. by President Temkin. Present were Members Amsler, Haddon and Temkin. Also present were: Rebecca Davies, Library Foundation Board Member, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. ****** C. PUBLIC PRESENTATION Cl. Presentation of Proclamations to Members Amsler and Haddon by President Temkin President Temkin read and presented the Proclamations to Members Amsler and Haddon thanking them for their years as Library Board Members. Library Director Karatsu "Skyped" in from his vacation and thanked Members Amsler and Haddon. Library Foundation Member Davies thanked Member Amsler for her work and dedication as a Member on the Library Foundation Board. C2. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. Michelle Perera, Assistant Library Director, stated that in the absence of Lori Sassoon, Deputy City Manager/Administrative Services, she would present the PowerPoint Presentation. Member Coberly arrived at 6:16 p.m. 4 Library Board Minutes June 5, 2014 Page 2 D. CONSENT CALENDAR D1. Approval of Minutes: March 6, April 3 and May 1, 2014. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Haddon. Motion carried 4-0-1 (with Hairston absent). ****** E. LIBRARY DIRECTOR'S STAFF REPORTS . El. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Michelle Perera, Assistant Library Director. Assistant Library Director Perera reviewed the Grants the Library had received with the Board. b. Review of Library statistics. Oral report by Michelle Perera, Assistant Library Director. Assistant Library Director Perera reviewed the Library statistics with the Members. E2. Budget Report: Report presented by Michelle Perera, Assistant Library Director. Assistant Library Director Perera reviewed the budget with the Board. She stated that the budget was on target. E3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, reviewed the Summer in the City event with the Board which was held last Friday, May 30, at Central Park. The Summer Reading Program theme this year is "Paws to Read." The same theme as 1995. Several hundred people signed up for the Summer Reading Program. E4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Cara Vera, Senior Librarian, in the absence of Reference Services Coordinator Hood presented an oral update to the Board on the Teen and Adult Summer Reading Program with the Members. E5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. 5 Library Board Minutes June 5, 2014 Page 3 Cara Vera, Senior Librarian, stated that the Local History Cultural Arts Night will be held on Friday, June 20, from 7 to 9 p.m. at the Biane Library. She reviewed the event with the Board. F. BOARD BUSINESS Fl. Review of FY 2014-15 Library Budget. Oral presentation by staff. Michelle Perera, Assistant Library Director, stated that the budget hearing would be held next Wednesday, June 11, at the City Council meeting. She presented an oral update on the budget to the Members. F2. Overview of Second Floor of Biane Library. Oral presentation by staff. Assistant Library Director Perera reviewed a diagram of the second floor with the Board. F3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler stated she had tickets to the Tour de Fork for Thursday, June 26, from 5:30 to 8 p.m. The cost is $40 per ticket. ****** G. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were presented. *ink*** H. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Haddon. Motion carried 4-0-I (with Hairston absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 6 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 3, 2014, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2015 CURRENT PROPOSAL LAST YEAR NEW YEAR'S DAY Close Jan. 1,Thursday Closed Jan. I, Wednesday (Official City Holiday) MARTIN LUTHER KING JR.'S Close Jan. 19, Monday Closed Jan. 20, Monday (Official City Holiday) PRESIDENTS' DAY Close Feb. 16, Monday Closed Feb. 17, Monday (Official City Holiday) EASTER SUNDAY Close, April 5, Sunday Closed April 20, Sunday (Proposed due to low usage) INSERVICE DAY Close, May 22, Friday Close, May 23, Friday (Proposed due to low usage) MEMORIAL DAY (SUNDAY) Close May 24, Sunday Closed May 25, Sunday (Proposed due to low usage) MEMORIAL DAY Close May 25, Monday Closed May 26, Monday (Official City Holiday) JULY 4" Close July 4, Saturday Closed July 4, Friday (Official City Holiday) LABOR DAY (SUNDAY) (Proposed due to low usage) Close Sept. 6, Sunday Closed Aug. 31, Sunday LABOR DAY Close Sept. 7, Monday Closed Sept. 1, Monday (Official City Holiday) VETERANS' DAY Close Nov. 11, Wednesday Closed Nov. 11,Tuesday (Official City Holiday) THANKSGIVING Close Nov. 26,Thursday Closed Nov. 27, Thursday (Official City Holidays) Close Nov. 27, Friday Closed Nov. 28, Friday HOLIDAY CLOSURE Close Dec. 24,Thursday Close Dec. 24, Wednesday Re-open January 4, Monday Re-open January 5, Monday Approved: 8 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANC HO Date: August 7, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT • RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for May and June. FISCAL IMPACT None. Respectfully submitted, i cwry — Robert Karatsu Library Director 9 COMBINED STATISTICS M.. -14 May-13 Jun-14 Jun-13 FY 2013/14 FY 2012113 Days Open 53 53 55 55 637 636 Items Borrowed(AR,BL,BKM) ,739 81,758 97,146 99,656 1,069,335 1,105,098 Average Daily 1,467 1,543 1,766 1,812 1,679 1,738 %Change -5% -3% -3% Patrons Registered(AR,BL,BKM) 976 856 1,120 1,127 11,910 12,332 Average Daily 18 16 20 20 19 19 Change 14% -1% -3% Information Questions 15,011 13,184 16,289 14,378 162,775 162,922 Average Daily 283 249 296 261 256 256 %Change 14% 13% 0% Library Visitors 46,913 44,635 53,609 45,488 569,038 556,828 Average Daily 885 842 975 827 893 876 %Change 5% 18% 2% Children's Programs 4,790 5.390 6,328 6,037 38,100 36.181 #of Sessions 67 59 83 93 781 843 Aver.Per session 71 91 76 65 49 43 %Change -11% 5% 5% Items Classified 2,728 1,472 3,210 2,378 26,103 21.957 %Change 85% 35% 19% Volunteer Hours 546 779 911 1,415 5,620 8,653 %Change -30% -36% -35% TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,969 6,377 6,592 6,388 76,320 82,132 %Change 9% 3% -7% Technology Questions 4,364 3,806 3,953 3,782 43.509 46,787 %Change 15% 5% -7% ProgramslClasses Attendance 147 105 154 170 1,635 1.552 #of Sessions 9 10 9 9 94 104 Aver.per session 16 11 17 19 17 15 ADULT SERVICES Information Questions 5,473 5,221 5,952 5,842 64,533 62,193 Average Daily 103 99 108 106 101 98 %Change 5% 2% 4% ProgramslClasses Attendance 29 36 73 83 519 559 #of Sessions 4 4 6 7 48 59 Aver.per session 7 9 12 12 11 9 Teen Programs 14 0 165 215 382 460 #of Sessions 1 0 8 8 14 30 Aver.per session 0 0 21 27 27 15 Tours/Group Visits Attendance 0 12 92 12 137 867 10 #of Sessions 0 1 4 1 4 21 Aver.per session #DIV/0! 12 23 12 34 41 CHILDRENS SERVICES Information Questions 5,174 4,157 6,384 4,754 54,733 53,942 Average Daily 98 78 116 86 86 85 %Change 24% 34% 1% Bouncing Babies! 304 232 509 426 4,347 3,792 #of Sessions 10 7 14 12 117 120 Aver. Per session 30 33 36 36 37 32 Toddler Time 240 246 372 361 3,794 3,118 #of Sessions 9 9 12 12 126 109 Aver.Per session 27 27 31 30 30 29 Preschool Storytime Attendance 266 168 355 362 3,377 3,347 #of Sessions 10 7 12 12 123 147 Aver.per session 27 24 30 30 27 23 Afterschool Storytime Attendance 91 103 0 0 1,435 1,920 #of Sessions 7 6 0 0 70 68 Aver.per session 13 17 0 0 21 28 Family Storytime Attendance 942 631 1,073 1,236 11,342 10.162 #of Sessions 26 24 28 35 296 325 Aver.per session 36 26 38 35 38 31 Special Events Program Attendance 2.722 3,735 4,019 3,652 13,280 13,299 #of Sessions 4 5 17 22 40 67 Aver.per session 681 747 236 166 332 198 Group Visits to Library Attendance 0 85 0 14 841 1.382 #of Sessions 0 2 0 1 13 28 Aver.per session 0 0 0 0 65 49 11 ARCHIBALD May-14 May-13 4un-14 _FY 2013/14 FY 2012/13 Days Open 28 28 30 3i 341 341 Items Borrowed(incl.renewals) 42,756 39,739 228 45,452 520,836 537,098 Average Daily 1,527 1,419 _=474 1.515 1,527 1,575 %Change 8% -3% f Patrons Registered 436 358 "8 458 5,034 5.933 Average Daily 16 13 15 17 %Change 22% -15% Information Questions 6,107 5,391 75,178 73,026 Average Daily 218 193 220 214 %Change 13% 3% Library Visitors 25,186 20,527 - 299,448 275,218 Average Daily 900 733 878 807 %Change 23% 9% Children's Programs 724 715; -"---;•-r., 9,549 9.628 #of Sessions 22 21' 285 293 Aver.Per session 33 34 5 i, - 34 33 is %Change 1% 3 -3% Items Classified 2,093 848 ^6 _= 15,376 12,715 %Change 147% '9':° 21% Volunteer Hours 157 87 1: 1,739 2,195 %Change 82% 9' -21% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,551 3,768,., ,2 ,; . _ 49,799 49.496 %Change 21% 8' 1% Technology Questions 1,577 1,145 1.41. 18,169 16.689 %Change 38% 112": 9% Programs/Classes Attendance 57 25 59 71' 618 503 #of Sessions 4 4 4 4 44 47 Aver per session 14 6 15 18 14 11 ADULT SERVICES C. Information Questions 2,124 2,038' 2,194 2.470 27,137 26,611 Average Daily 76 73 73 82 80 78 %Change 4% -11% 2% Programs/Classes Attendance 18 17 =,_, 36 43 234 212 #of Sessions 2 2 : 3 23 26 Aver per session 9 9 '_ 12 10 8 Teen Programs 0 0 ` 93 1 t' 168 167 #of Sessions 0 0 4 ,, -. 4 12 Aver.per session 0 42 14 Tours/Group Visits Attendance 0 12 6 32 #of Sessions 0 1 1 2 Aver.per session 0 0 <.:: 6 16 CHILDRENS SERVICES Information Questions 2.406 2,208 29,872 29.726 Average Daily 86 79„y 88 87 %Change 9% 0% Bouncing Babies 111 97 - _ 1,417 1.391 #of Sessions 4 3 45 44 Aver.Per session 28 32 31 32 Toddler Time 144 165 =_ - 2,524 1,834 12 #of Sessions 6 6! 8 8 88 67 Aver Per session 24 28 29 29 29 27 Preschool Storytime Attendance 106 74 112 136 1,184 1.468 #of Sessions 4 3' 4 4 45 63 Aver per session 27 25 28 34 26 23 Afterschool Storytime Attendance 27 57; 44 _ _ 534 836 #of Sessions 3 3 0 _,..:U 35 34 Aver per session 9 19 0 0 15 25 Family Storytime Attendance 314 137' 153 165 2,036 1,874 #of Sessions 4 4 4 5 49 50 Aver per session 79 341 38 33 42 37 Special Events Program Attendance 22 1854' 783 964 1,854 2.225 #of Sessions 1 2r 8 14 23 35 Aver per session 22 931 98 69 81 64 Group Visits to Library Attendance 0 0 0 0 12 127 #of Sessions 0 0 0 0 1 6 Aver per session 0 0' 0 0 0 21 13 BIANE May-14 May-13 Jun-14 Jun-13 FY 2013114 FY 2012/13 Days Open 25 25 25 25 296 295 Items Borrowed 32,000 38,655 50,653 50,820 487,481 504,150 Average Daily 1,280 1,546 2,026 2,033 1,647 1,709 %Change -17% 0% -3% Patrons Registered 540 493 653 667 5,981 5,667 Average Daily 22 20 26 27 20 19 %Change 10% -2% 6% Information Questions 8,904 7.793 9,976 8,167 87,597 89,896 Average Daily 356 312 399 327 296 305 %Change 14% 22% -3% Library Visitors 21,727 24,108 27,628 27,523 269,590 281,610 Average Daily 869 964 1,105 1,101 911 955 Change -10% 0% -4% Children's Programs 3,841 4,400 4,902 4,405 28,026 26,010 #of Sessions 44 37 55 58 487 543 Aver.Per session 87 119 89 76 58 48 %Change -13% 11% 8% Items Classified 635 624 1,588 1,119 10,727 9.242 %Change 2% 42% 16% Volunteer Hours 143 266 642 622 979 2,352 %Change -46% 3% -58% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,418 2,609 2,338 2,465 26,521 32,636 %Change -7% -5% -19% Technology Questions 2,787 2,661 2,552 2,535 25,340 30,098 %Change 5% 1% -16% Programs/Classes Attendance 90 80 95 99 1,017 1,049 #of Sessions 5 6 5 5 50 57 Aver.per session 18 13 19 20 20 18 ADULT SERVICES Information Questions 3,349 3,183 3,758 3,372 37,396 35,582 Average Daily i 134 127 150 135 126 121 %Change 5% 11% 5% ProgramslClasses Attendance 11 19 37 40 285 347 1. #of Sessions 2 2 3 4 25 33 Aver.per session 1 6 10 12 10 11 11 5 Teen Programs 14 0 72 114 214 293 #of Sessions 1 0 4 4 10 18 Aver.per session 14 0 18 29 21 16 14 Tours/Group Visits Attendance 0 92 12 131 835 #of Sessions 0 4 1 3 19 Aver.per session 0 23 12 44 44 ri CHILDRENS SERVICES Information Questions 2,768 1,949 3,666 2,260 24,861 24,216 Average Daily 111 78 147 90 84 911 %Change 42% 62% 3% Bouncing Babies! 193 135 363 288 2,930 2,401 #of Sessions 6 4 10 8 72 76 Aver.Per session 32 34 36 36 41 32 Toddler Time 96 81 140 132 1,270 1,284 #of Sessions 3 3 4 4 38 42 Aver.Per session 32 27 35 33 33 31 Preschool Storytime Attendance 160 94 243 226 2,193 1,879 #of Sessions 6 4 8 8 78 84 Aver.per session 27 24 30 28 28 22 Afterschool Storytime Attendance 64 46 0 0 901 1,084 #of Sessions 4 3 0 0 35 34 Aver.per session 16 15 0 0 26 32 Family Storytime Attendance 628 494 920 1,071 9,306 8,288 #of Sessions 22 20 24 30 247 275 Aver.per session 29 25 38 36 38 30 Special Events Program Attendance 2,700 3,550 3,236 2,688 11,426 11,074 #of Sessions 3 3 9 8 17 32 Aver.per session 900 1,183 360 336 672 346 Group Visits to Library Attendance 0 85 0 14 829 1,255 #of Sessions 0 2 0 1 12 22 Aver.per session 0 43 0 14 69 57 k. 15 SERVICES & OUTREACH _ ', Ma -14 Ma -13 Jun-14 Jun-1_ FY 2013/14 FY 2012/13 BOOKMOBILE Items Borrowed(incl.renewals) 2,983 3,364 2,265 3,38• 61,018 63,850 %Change -11% -33% -4% Patrons Registered 0 5 39 2 895 732 ADULT LITERACY SERVICES Tutor Teams Matched 34 55 34 404 727 %Change -38% -38% - -44% Learners Waiting 2 7 0 71 55 %Change - -71% -100% 29% Families for Literacy Participants 0 0 0 0 0 Computer Literacy Partici Participants � 12 60 10 147 872 Storynite 0 0 0 0 0 Volunteer Hours . 127 332 80 1: 1.710 2,530 BACK 2 BASICS ARCHIBALD #of Students 40 36 0 302 302 #of Sessions 57 28 0 604 593 #of Volunteer Hours 58 28.5 0 678 665 Special Program Att. 0 0 0 147 122 #of Sessions 0 0 0 4 3 Aver. Per session 0 0 0 147 122 BACK 2 BASICS BIANE . #of Students 42 40 0 320 334 #of Sessions 44 29 0 _ 656 672 #of Volunteer Hours 56 56 0 .. 841 763 Special Program Att. 2 25 275 0 378 421 #of Sessions 1 1 0 0 5 4 Aver.Per session 225 275 0 0 378 421 SCHOOL&COMMUNITY OUTREACH 1,080 935 480 52 8,394 6,816 #of Visits 5 9 2 1 42 26 VIRTUAL LIBRARY SERVICES Searches 9,688 9.223 9,231 3.897 133.462 140;297 Retrievals 103,643 152;805 100,084 84,712 1,277,479 1,714,374 Remote Access 823 1,571 506 4S ,. 14,674 16,935 Tutor.Com Use 210 238 117 2,407 2,509 Home Access 210 238 117 2.407 2,509 In-Library Use 0 0 0 0 0 Digital Books 2,539 1,833 2,600 1,82 26.967 19.033 Audio Downloads 889 635 880 614 9,151 6,826 eBook Downloads 1.650 1,198 1.720 1.213 17,816 11;662 Website Hits 52.503 42,351 50,742 45,817 596,627 480,569 HOMEBOUND SERVICES Patrons Served 18 21 18 18 202 232 Materials Loaned . 138 173 138 154 1,453 1.957 Visitor Hours Volunteered 5 11 6 14 84 149 16 STAFF REPORT ; LIBRARY SERVICES DEPARTMENT RkNCHo Date: August 7, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2013/2014 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2013/2014" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2013/2014" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director • 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-14 01-May $708.00 $324.57 $0.00 $0.00 $522.00 02-May $480.60 $227.32 $0.00 $0.00 $174.00 03-May $432.41 $264.84 $40.00 $0.00 $870.00 04-May $103.90 $72.71 $0.00 $0.00 $400.00 05-May $615.79 $296.42 $0.00 $0.00 $744.00 06-May $547.74 $192.21 $3.00 $0.00 $237.00 07-May $619.53 $221.48 $3.00 $0.00 $598.00 08-May $526.85 $222.20 $0.00 $0.00 $905.00 09-May $295.78 $213.66 $0.00 $0.00 $186.00 10-May $332.65 $279.20 $0.00 $0.00 $559.00 11-May $59.45 $47.47 $0.00 $0.00 $50.00 ' 12-May $679.11 $229.66 $0.00 $0.00 $607.00 13-May $480.27 $235.21 $6.00 $0.00 $368.00 14-May $697.38 $250.99 $3.00 $0.00 $546.00 15-May $579.15 $336.77 $0.00 $0.00 $604.00 16-May $485.50 $208.10 $0.00 $0.00 $161.00 17-May $324.53 $245.82 $0.00 $0.00 $496.00 18-May $94.45 $93.77 $0.00 $0.00 $161.00 19-May $716.59 $213.37 $0.00 $0.00 $533.00 20-May $445.25 $261.26 $0.00 $0.00 $533.00 21-May $679.51 $343.04 $8.10 $0.00 $410.00 22-May $362.37 $271.31 $0.00 $0.00 $507.00 23-May $0.00 $0.00 $0.00 $0.00 $0.00 24-May $605.59 $362.99 $3.00 $0.00 $230.00 25-May $0.00 $0.00 $0.00 $0.00 $0.00 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $849.47 $494.91 $0.00 $0.00 $606.00 28-May $580.52 $289.38 $3.00 $0.00 $607.00 29-May $571.88 $261.11 $25.00 $0.00 $544.00 30-May $687.83 $246.79 $0.00 $0.00 $0.00 31-May $893.67 $270.15 $0.00 $0.00 $543.00 Totals $14,455.77 $6,976.71 $94.10 $0.00 $12,701.00 May 2013 TOTALS $ 15,993.49 $ 7,714.89 $ 329.50 $0.00 $9,526.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-14 01-May $314.55 $132.90 $0.00 $0.00 $224.00 02-May $218.50 $95.64 $0.00 $194.00 $62.00 03-May $178.60 $109.52 $40.00 $0.00 $461.00 04-May $103.90 $72.71 $0.00 $39.00 $400.00 05-May $226.60 $152.67 $0.00 $13.25 $335.00 06-May $310.19 $105.37 $0.00 $54.00 $75.00 07-May $392.94 $100.92 $3.00 $34.00 $400.00 08-May $239.30 $115.97 $0.00 $27.85 $483.00 09-May $154.79 $92.13 $0.00 $0.00 $50.00 10-May $149.80 $125.92 $0.00 $220.00 $297.00 • 11-May $59.45 $47A7 $0.00 $0.00 $50.00 12-May $312.88 $118.75 $0.00 $25.00 $248.00 13-May $223.53 $118.08 $0.00 , $42.00 $94.00 14-May $357.65 $130.07 $3.00 $0.00 $359.00 15-May $313.36 $172.64 $0.00 $0.00 $355.00 16-May $203.72 $97.94 $0.00 $0.00 $99.00 17-May $192.03 $124.53 $0.00 $8.00 $199.00 18-May $94.45 $93.77 $0.00 $147.08 $161.00 19-May ' $488.78 $114.29 $0.00 $0.00 $335.00 20-May $176.82 $130.23 $0.00 $41.00 $161.00 21-May $425.42 $209.94 $8.10 $17.25 $335.00 22-May $195.75 $96.06 $0.00 $0.00 $420.00 23-May $0.00 $0.00 $0.00 $0.00 $0.00 24-May $160.10 $169.47 $3.00 $0.00 $230.00 25-May $0.00 $0.00 $0.00 $0.00 $0.00 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $373.98 $221.30 $0.00 $0.00 $338.00 28-May $255.23 $142.84 $3.00 $0.00 $210.00 29-May $260.36 $144.22 $25.00 $0.00 $420.00 • 30-May $372.60 $105.36 $0.00 $0.00 $0.00 31-May $357.50 $146.77 $0.00 $0.00 $358.00 TOTALS: $6,755.28 $3,487.48 $85.10 $862.43 $7,159.00 May 2013 TOTALS $ 7,257/0 $ 3,858.85 $ 136.50 $1,403.70 $4,765.00 • 19 VG LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-14 01-May $393.45 $191.67 $0.00 $793.04 $298.00 02-May $262.10 $131.68 $0.00 $0.00 $112.00 03-May $253.81 $155.32 $0.00 $0.00 $409.00 04-May $0.00 $0.00 $0.00 $0.00 $0.00 05-May $389.19 $143.75 $0.00 $0.00 $409.00 06-May $237.55 $86.84 $3.00 $0.00 $162.00 07-May $226.59 $120.56 $0.00 $0.00 $198.00 08-May $287.55 $106.23 $0.00 $0.00 $422.00 09-May $140.99 $121.53 $0.00 $0.00 $136.00 10-May $182.85 $153.28 $0.00 $0.00 $262.00 11-May $0.00 $0.00 $0.00 $0.00 $0.00 12-May $366.23 $110.91 $0.00 $0.00 $359.00 13-May $256.74 $117.13 $6.00 $0.00 $274.00 14-May $339.73 $120.92 $0.00 $0.00 $187.00 15-May $265.79 $164.13 $0.00 $24.65 $249.00 16-May $281.78 $110.16 $0.00 $5.40 $62.00 17-May $132.50 $121.29 $0.00 $0.00 $297.00 18-May $0.00 $0.00 $0.00 $0.00 $0.00 19-May $227.81 $99.08 $0.00 $0.00 $198.00 20-May $268.43 $131.03 $0.00 $0.00 $372.00 1 21-May $254.09 $133.10 $0.00 $328.00 $75.00 22-May $166.62 $175.25 $0.00 $51.00 $87.00 `, 23-May $0.00 $0.00 $0.00 $0.00 $0.00 24-May $445.49 $193.52 $0.00 $0.00 $0.00 ' 25-May $0.00 $0.00 $0.00 $0.00 $0.00 ' 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $475.49 $273.61 $0.00 $0.00 $268.00 28-May $325.29 $146.54 $0.00 $31.00 $397.00 ' 29-May $311.52 $116.89 $0.00 $17.00 $124.00 30-May $315.23 $141.43 $0.00 $0.00 $0.00 31-May $536.17 $123.38 $0.00 $0.00 $185.00 TOTALS: $7,342.99 $3,489.23 $9.00 $1,250.09 $5,542.00 May 2013 TOTALS $ 8,323.44 $ 3,856.04 $ 193.00 $961.51 $4,761.00 • 20• TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. . Jun-14 01-Jun $118.25 $81.73 $0.00 $0.00 $336.00 02-Jun $946.06 $357.52 $3.00 $388.82 $516.00 03-Jun $663.10 $294.33 $3.00 $0.00 $455.00 04-Jun $620.28 $269.43 $0.00 $64.00 $861.00 05-Jun $702.76 $332.64 $1.30 $5.50 $523.00 06-Jun $664.64 $123.75 $0.00 $0.00 $119.00 07-Jun $465.52 $336.11 $0.00 $6.00 $484.00 08-Jun $158.60 $66.67 $0.00 $0.00 $298.00 09-Jun $687.91 $278.50 $0.00 $64.00 $578.00 10-Jun $731.02 $296.09 $0.00 $33.00 $594.00 11-Jun $815.34 $354.17 $3.00 $26.00 $445.00 12-Jun $612.89 $317.41 $3.00 $293.00 $555.00 13-Jun $485.67 $227.12 $0.00 $0.00 $112.00 14-Jun $411.40 $282.19 $0.00 $0.30 $210.00 15-Jun $105.25 $59.97 $0.00 $242.00 $173.00 16-Jun $565.53 $359.31 $0.00 $20.55 $620.00 17-Jun $917.68 $367.13 $0.00 $42.20 $571.00 18-Jun $642.41 $258.35 $0.00 $562.11 $322.00 19-Jun $852.39 $356.26 $0.00 $0.00 $145.00 20-Jun $646.91 $305.53 $0.00 $0.00 $261.00 21-Jun $413.55 $252.03 $0.00 $0.00 $423.00 22-Jun $99.95 $93.53 $0.00 $107.00 $182.00 23-Jun $654.77 $365.00 $3.00 $0.00 $248.00 24-Jun $637.14 $330.10 $2.41 $160.00 $405.00 25-Jun $566.69 $275.03 $3.00 $13.80 $414.00 26-Jun $462.55 $310.54 $3.00 $0.00 $564.00 27-Jun $473.48 $252.60 $3.00 $0.00 $0.00 28-Jun $427.92 $249.99 $3.00 $0.00 $25.00 29-Jun $180.59 $91.20 $0.00 $209.87 $379.00 30-Jun $836.79 $413.41 $0.00 $27.00 $329.00 TOTALS: $16,567.04 $7,957.64 $30.71 $2,265.15 $11,147.00 June 2013 TOTALS $ 16,082.51 $ 8,897.42 $ 56.60 $2,139.25 $8,634.05 21 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-14 01-Jun $118.25 $81.73 $0.00 $0.00 $336.00 02-Jun $425.34 $163.76 $3.00 $388.82 $256.00 03-Jun $228.20 $145.34 $3.00 $0.00 $169.00 04-Jun $303.00 $134.70 $0.00 $20.00 $475.00 05-Jun $278.09 $139.15 $1.30 $0.00 $511.00 06-Jun $231.18 $109.39 $0.00 $0.00 $0.00 07-Jun $237.99 $146.50 $0.00 $0.00 $99.00 08-Jun $158.60 $66.67 $0.00 $0.00 $298.00 09-Jun $269.53 $159.05 $0.00 $64.00 $297.00 10-Jun $327.77 $167.59 $0.00 $0.00 $297.00 11-Jun $220.67 $137.09 $3.00 $26.00 . $235.00 12-Jun $218.63 $166.48 $3.00 $0.00 $297.00 13-Jun $173.90 $98.39 $0.00 • $0.00 $0.00 14-Jun $201.75 $151.85 $0.00 $0.00 $99.00 15-Jun $105.25 $59.97 $0.00 $242.00 $173.00 16-Jun $260.54 $178.23 $0.00 $20.55 $211.00 17-Jun $569.40 $179.17 $0.00 $0.00 $211.00 18-Jun $280.47 $137.31 $0.00 $0.00 $74.00 19-Jun $372.70 $119.67 $0.00 $0.00 $95.00 20-Jun $420.32 $97.45 $0.00 $0.00 $0.00 21-Jun $227.00 $78.91 $0.00 $0.00 $149.00 22-Jun $99.95 $93.53 $0.00 $107.00 $182.00 23-Jun $256.64 $186.80 $3.00 $0.00 $149.00 24-Jun $335.34 $158.81 $0.41 $0.00 $131.00 25-Jun $199.80 $137.75 $3.00 $11.00 $170.00 26-Jun $167.66 $127.56 $3.00 $0.00 $490.00 27-Jun $194.54 $132.90 $0.00 $0.00 $0.00 28-Jun $120.05 $97.43 $3.00 $0.00 $25.00 29-Jun $180.59 $91.20 $0.00 $209.87 $379.00 30-Jun $380.79 $229.14 $0.00 $27.00 $329.00 TOTALS: $7,563.94 $3,973.52 $25.71 $1,116.24 $6,137.00 June 2013 TOTALS $ 7,419.17 $ 4,311.04 $ 25.60 $1,283.85 $3,678.00 22 • BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-14 01-Jun $0.00 $0.00 $0.00 $0.00 $0.00 02-Jun $520.72 $193.76 $0.00 $0.00 $260.00 03-Jun $434.90 $148.99 $0.00 $0.00 $286.00 04-Jun $317.28 $134.73 $0.00 $44.00 $386.00 05-Jun $424.67 $193.49 $0.00 $5.50 $12.00 06-Jun $433.46 $14.36 $0.00 $0.00 $119.00 07-Jun $227.53 $189.61 $0.00 $6.00 $385.00 08-Jun $0.00 $0.00 $0.00 $0.00 $0.00 09-Jun $418.38 $119.45 $0.00 $0.00 $281.00 10-Jun $403.25 $128.50 $0.00 $33.00 $297.00 11-Jun $594.67 $217.08 $0.00 $0.00 $210.00 12-Jun $394.26 $150.93 $0.00 $293.00 $258.00 13-Jun $311.77 $128.73 $0.00 $0.00 $112.00 14-Jun $209.65 $130.34 $0.00 $0.30 $111.00 15-Jun $0.00 $0.00 $0.00 $0.00 $0.00 16-Jun $304.99 $181.08 $0.00 $0.00 $409.00 17-Jun $348.28 $187.96 $0.00 $42.20 $360.00 18-Jun $361.94 $121.04 $0.00 $562.11 $248.00 19-Jun $479.69 $236.59 $0.00 $0.00 $50.00 20-Jun $226.59 $208.08 $0.00 $0.00 $261.00 21-Jun $186.55 $173.12 $0.00 $0.00 $274.00 22-Jun $0.00 $0.00 $0.00 $0.00 $0.00 23-Jun $398.13 $178.20 $0.00 $0.00 $99.00 24-Jun $301.80 $171.29 $2.00 $160.00 $274.00 25-Jun $366.89 $137.28 $0.00 • $2.80 $244.00 26-Jun $294.89 $182.98 $0.00 $0.00 $74.00 27-Jun $278.94 $119.70 $3.00 $0.00 $0.00 28-Jun $307.87 $152.56 $0.00 $0.00 $0.00 29-Jun $0.00 ' $0.00 $0.00 $0.00 $0.00 30-Jun $456.00 $184.27 $0.00 $0.00 $0.00 TOTALS: $9,003.10 $3,984.12 $5.00 $1,148.91 $5,010.00 June 2013 TOTALS $ 8,663.34 $ 4,586.38 $ 31.00 $855.40 $4,956.05 • 23 Schedule B BALANCE SHEET Thru June 2014 FY 2013/2014 Revenues Earned Projected Loss/Gain Fines & Fees $183,812 $180,000 $3,812 2.1% Media Rentals $86,256 $90,000 ($3,744) -4.2% Sales/Services Fees $656 $550 $106 19.3% Passport Services $115,627 $93,000 $22,627 24.3% Private Contributions $115,000 $120,000 ($5,000) -4.2% Totals: $501,351 $483,550 $17,801 3.7% *Balance for Year through June 2014 $17,801 24 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jun 2014 Remaining Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance % Revenue Accounts Key: 1290000- Library Fund 4101 Property Taxes-CY Secured 3,152,480.00 614,313.93 3,065,746.87 0.00 86,733.13 2.75 4102 Property Taxes-CY Unsecured 81,390.00 0.00 83,299.49 0.00 -1,909.49 -2.34 4103 Property Taxes-PY Sec& Unsec 30,340.00 0.00 42,480.71 0.00 -12,140.71 -40.01 4105 Property Taxes-Supplemental 60,080.00 0.00 61,811.02 0.00 -1,731.02 -2.88 4112 Property Tax-Post RDA 0.00 0.00 140,340.00 0.00 -140,340.00 0.00 4113 Property Tax-Post RDA Res Blc 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 180,000.00 16,567.04 183,811.67 0.00 -3,811.67 -2.11 4401 Interest Earnings 49,890.00 0.00 25,513.85 0.00 24,376.15 48.85 4402 Unrealized Gain 0.00 0.00 37,563.17 0.00 -37,563.17 0.00 4410 Media Rentals 90,000.00 8,085.66 86,255.78 0.00 3,744.22 4.16 4512 Library Card& Merchndse Sales 0.00 0.00 0.50 0.00 -0.50 0.00 4515 Information Service Fees 550.00 30.70 656.35 0.00 -106.35 -19.33 4565 Passport Processing Fees 75,000.00 9,195.00 93,815.10 0.00 -18,815.10 -25.08 4567 Passport Photo Fees 18,000.00 1,952.00 21,812.00 0.00 -3,812.00 -21.17 4570 Sale of Printed Materials 24,000.00 2,305.85 25,189.11 0.00 -1,189.11 -4.95 4740 Grant Income 23,660.00 0.00 23,667.24 0.00 -7.24 -0.03 4907 Private Contributions Library 130,000.00 0.00 115,000.00 0.00 15,000.00 11.53 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 . Total for Org Key 1290000: 4,065,730.00 652,450.18 4,006,962.86 0.00 58,767.14 1.44 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 151.30 0.00 -151.30 0.00 4740 Grant Income 172,090.00 0.00 177,433.77 0.00 -5,343.77 -3.10 4909 RC Library Foundation Support 3,000.00 0.00 0.00 0.00 3,000.00 100.00 Total for Org Key 1291000: 175,090.00 0.00 177,585.07 0.00 -2,495.07 -1.42 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4103 Property Taxes-PY Sec& Unsec 0.00 0.00 3,673.96 0.00 -3,673.96 0.00 4401 Interest Earnings 0.00 0.00 818.27 0.00 -818.27 0.00 4402 Unrealized Gain 0.00 0.00 398.88 0.00 -398.88 0.00 4740 Grant Income 168,000.00 0.00 292,952.04 0.00 -124,952.04 -74.37 Total for Org Key 1292000: 168,000.00 0.00 297,843.15 0.00 -129,843.15 -77.28 Total for Revenue Accounts: 4,408,820.00 652,450.18 4,482,391.08 0.00 -73,571.08 -1.66 User:VGARCIA-Vivian Garcia Page: 1 Current Date: 07/29/2014 Report:GL BA_MSTR_0I_RC-GI;Budget to Actual with Encumbrances-By KeyObject Current Time: 08:17:09 25 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jun 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 310,940.00 29,220.12 300,277.33 0.00 10,662.67 3.42 5010 Part Time Salaries 200.00 0.00 0.00 0.00 200.00 100.00 5030 Fringe Benefits 139,940.00 0.00 139,940.00 0.00 0.00 0.00 5100 Travel and Meetings 11,000.00 2,770.93 10,322.81 0.00 677.19 6.15 5102 Training 2,000.00 0.00 2,000.00 0.00 0.00 0.00 5105 Mileage 1,300.00 141.68 715.75 0.00 584.25 44.94 5150 Office Supplies& Equipment 2,000.00 116.83 1,316.32 0.00 683.68 34.18 5152 Computer Software 11,660.00 0.00 0.00 2,054.72 9,605.28 82.37 5160 Membership Dues 3,650.00 0.00 2,235.00 0.00 1,415.00 38.76 5200 Operations& Maintenance 20,800.00 711.51 20,017.43 0.00 782.57 3.76 5215 0& M/Computer Equipment 8,650.00 0.00 0.00 0.00 8,650.00 100.00 5220 Cellular Technology 600.00 60.00 540.00 0.00 60.00 10.00 5300 Contract Services 92,310.00 44,526.50 58,697.67 3,416.95 30,195.38 32.71 5400 Telephone Utilities 10,500.00 1,060.26 10,276.15 0.00 223.85 2.13 5402 Water Utilities 4,500.00 1,127.13 5,388.11 0.00 -888.11 -19.73 5403 Electric Utilities 69,230.00 11,308.96 61,814.89 0.00 7,415.11 10.71 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 12,740.00 0.00 12,733.20 0.00 6.80 0.05 5703 Capital Lease Payment 5,370.00 814.55 3,683.13 347.77 1,339.10 24.93 Total for Org Key 1290601: 778,300.00 91,858.47 700,867.79 5,819.44 71,612.77 9.20 Key: 1290603 - Literacy Services 5000 Regular Salaries 50,000.00 3,546.48 39,435.29 0.00 10,564.71 21.12 5010 Part Time Salaries 55,890.00 2,806.02 19,832.67 0.00 36,057.33 64.51 5030 Fringe Benefits - 49,790.00 0.00 49,790.00 0.00 0.00 0.00 5100 Travel and Meetings 500.00 0.00 29.12 0.00 470.88 94.17 5150 Office Supplies& Equipment 2,500.00 67.48 672.84 0.00 1,827.16 73.08 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 5,000.00 1,358.91 2,696.16 0.00 2,303.84 46.07 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 164,830.00 7,778.89 112,456.08 0.00 52,373.92 31.77 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,400.00 4,551.60 56,895.02 0.00 2,504.98 4.21 5010 Part Time Salaries 25,000.00 1,803.54 21,728.25 0.00 3,271.75 13.08 5030 Fringe Benefits 31,490.00 0.00 31,490.00 0.00 0.00 0.00 5105 Mileage 100.00 37.70 37.70 0.00 62.30 62.30 5150 Office Supplies& Equipment 500.00 286.90 494.59 0.00 5.41 1.08 5200 Operations&Maintenance 4,000.00 0.00 1,999.47 1,467.54 532.99 13.32 5220 Cellular Technology 1,010.00 149.66 897.21 0.00 112.79 11.16 5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00 Total for Org Key 1290604: 136,500.00 6,829.40 113,542.24 1,467.54 21,490.22 15.74 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 965.02 1,044.02 0.00 155.98 13.00 5160 Membership Dues 500.00 350.00 488.00 0.00 12.00 2.40 Total for Org Key 1290605: 1,700.00 1,315.02 1,532.02 0.00 167.98 9.88 Key: 1290606- Archibald Library 5000 Regular Salaries 487,190.00 30,454.59 429,412.15 0.00 57,777.85 11.85 5010 Part Time Salaries 317,010.00 24,451.90 283,290.12 0.00 33,719.88 10.63 5030 Fringe Benefits 252,190.00 0.00 252,190.00 0.00 0.00 0.00 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 07/29/2014 Report:GL BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:17:09 26 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jun 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5100 Travel and Meetings 2,160.00 0.00 2,234.47 0.00 -74.47 -3.44 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies& Equipment 11,760.00 1,687.17 11,745.39 0.00 14.61 0.12 5152 Computer Software 3,520.00 0.00 2,700.00 0.00 820.00 23.29 5160 Membership Dues 450.00 0.00 346.00 0.00 104.00 23.11 5200 Operations& Maintenance 205,000.00 39,211.61 167,738.98 21,044.66 16,216.36 7.91 5300 Contract Services 84,900.00 13,593.26 69,543.70 11,677.68 3,678.62 4.33 5703 Capital Lease Payment 2,220.00 820.30 . 2,360.31 2,343.74 -2,484.05 -111.89 Total for Org Key 1290606: 1,366,600.00 110,218.83 1,221,561.12 35,066.08 109,972.80 8.04 Key: 1290607-Paul A. Biane Library 5000 Regular Salaries 563,150.00 35,798.54 495,092.24 0.00 68,057.76 12.08 5010 Part Time Salaries 345,140.00 24,244.70 279,864.33 0.00 65,275.67 18.91 5030 Fringe Benefits 291,790.00 0.00 291,790.00 0.00 0.00 0.00 5100 Travel and Meetings 4,000.00 0.00 3,400.46 0.00 599.54 14.98 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies& Equipment 9,150.00 1,904.72 9,141.05 0.00 8.95 0.09 5152 Computer Software 3,850.00 0.00 3,815.00 0.00 35.00 0.90 5160 Membership Dues 800.00 0.00 100.00 0.00 700.00 87.50 5200 Operations&Maintenance 248,292.00 45,301.54 168,053.71 34,907.33 45,330.96 18.25 5207 O& M/Capital Supplies 14,708.00 0.00 1,060.97 13,646.66 0.37 0.00 5300 Contract Services 89,890.00 14,939.19 66,713.89 10,661.30 12,514.81 13.92 5703 Capital Lease Payment 4,280.00 966.84 3,917.40 70.09 292.51 6.83 Total for Org Key 1290607: 1,575,350.00 123,155.53 1,322,949.05 59,285.38 193,115.57 12.25 Key: 1290608- Virtual Library 5000 Regular Salaries 28,690.00 2,060.66 21,675.08 0.00 7,014.92 24.45 5030 Fringe Benefits 13,480.00 0.00 13,480.00 0.00 0.00 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations& Maintenance 102,340.00 5,465.48 84,956.02 0.00 17,383.98 16.98 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key 1290608: 152,510.00 7,526.14 120,1 1 1.10 0.00 32,398.90 21.24 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 11,080.00 432.24 2,594.28 0.00 8,485.72 76.58 5030 Fringe Benefits 1,600.00 0.00 1,600.00 0.00 0.00 0.00 5100 Travel and Meetings 9,000.00 0.00 0.00 0.00 9,000.00 100.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations& Maintenance 12,630.00 0.00 8,442.72 0.00 4,187.28 33.15 5215 0& M/Computer Equipment 22,350.00 1,412.49 21,927.78 0.00 422.22 1.88 5300 Contract Services 58,450.00 4,200.00 31,557.14 22,263.06 4,629.80 7.92 5501 Admin./General Overhead 110.00 0.00 110.00 0.00 0.00 0.00 5603 Capital Outlay-Equipment 85,000.00 84,698.96 84,698.96 0.00 301.04 0.35 5606 Capital Outlay-Furn/Fixtures 5,340.00 0.00 0.00 5,335.20 4.80 0.08 Total for Org Key 1291602: 207,560.00 90,743.69 150,930.88 27,598.26 29,030.86 13.98 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 10,000.00 1,296.95 1,296.95 0.00 8,703.05 87.03 5030 Fringe Benefits 790.00 0.00 790.00 0.00 0.00 0.00 5100 Travel and Meetings 27,500.00 0.00 17,704.34 0.00 9,795.66 35.62 5200 Operations& Maintenance 10,000.00 505.23 11,007.11 0.00 -1,007.1! -10.07 5300 Contract Services 10,000.00 599.9! 10,000.00 0.00 0.00 0.00 5501 Admin./General Overhead 710.00 0.00 710.00 0.00 0.00 0.00 Total for Org Key/292602: 59,000.00 2,402.09 41,508.40 0.00 17,491.60 29.64 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 07/29/2014 Report:GL_BA_MSTR_01_RC-GI.:Budget to Actual with Encumbrances-By KcyOhject Current Time: 08:17:09 27