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Home My WebLink About15-146 - Resolutions RESOLUTION NO. 15-146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES. WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes; and WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney; NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Rancho Cucamonga, as follows: SECTION 1. That approval and authorization is hereby given to destroy records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2. That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. RESOLUTION NO. 15-146 - Page 1 of 2 PASSED, APPROVED, AND ADOPTED this 51h day of August 2015. AYES: Alexander, Kennedy, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None L. Dennis Michae , Mayor ATTEST: oa',� 'ee' 4;�4f� ice C. Reynolds, Citf Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 51h day of August 2015. Executed this 6'h day of August 2015, at Rancho Cucamonga, California. nice C. Reynolds, City erk RESOLUTION NO. 15-146 - Page 2 of 2 EXHIBIT 'A' Records Destruction Authorizations for the following Departments / Divisions Building & Safety Finance Fire Finance Fire Safety Finance Redevelopment Personnel Planning Special Districts Notification Number Destruction Notification Report 06/01/2015 12:01:18 408 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) .. BUILDING & SAFETY DIV (4373) Bill to Name: (4373) ri Zut\�Q w Records Coordinator:. J Mail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# ti ❑Exp/Compl/Te 5264 8020.1 Construction Permits 12/01/2012 01/31/2013 01/31/2015 03-02-03 5 Box Contents: Finaled Building Permits Box Contents: 12/01/12 thru 01/31/13 Box Contents: Scanned by DataArc /7UVy_JExp/Compl/Te 5265 8020.1 Construction Permits 01/01/2013 02/28/2013 02/28/2015 03-02-03 1 JJ YAYA Box Contents: Finaled Building Permits SC41111C t% Box Contents: 1/1/13 thru 2/28/13 (I u1�Exp/compl/Te 5266 8020.1 Construction Permits 03/04/2013 03/26/2013 03/26/2015 0 Box Contents: Finaled Bldg. Permits Sp Gnned Box Contents: 3/4/13 thru 3/26/13 APExp/Compl/Te 5269. 8020.1 Construction Permits 03/01/2013 04/30/2013 04/30/2015 03-02-04 1 V Box Contents: Finaled Bldg. Permits Box Contents: 03-01-13 thru 04-30-13 *Exp/Compl/Te Box Contents: Scannedby DataArc 5267 8020.1 ConstructionPerm'4ts / 04/01/2013 05/31/2013 05/31/2015 0 Box Contents: Finaled Bldg. Permits S(�pr,n P(i ✓ Exp/Compl/Te 5270 8020.1 Construction Permits 05/01/2013 06/30/2013 06/30/2015 0 Box Contents: Finaled Bldg. Permits 5 C 6 n ne J I Exp/Comp)/Te 5271 8020.1 Construction Permits 05/01/2013 06/30/2013 06/30/2015 02-02-04 5 Box Contents: Finaled Bldg. Permits / Box Contents: Scanned by DataArc ✓ Date Notification Number Destruction Notification Report 06/01/2015 12:01:18 408 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) BUILDING &SAFETY DIV (4373) Bin to Name: (4373)NALF-Wr. --eUNlw Records Coordinator: thollifflOW4W Mail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# Total Eligible Boxes to be destroyed = 7 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 7 Date Notification Number Destruction Notification Report 06/01/2015 11:59:51 405 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Fhefolyl.owing records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo g the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location space# Current Year 4716 4010.1 Accounts Payable 07/01/2007 04/30/2008 04/30/2015 04-02-03 4 i Box Contents: Commercial Credit Statements PI urrentYear 4717 4010:1 Accounts Payable 01/01/2008 06/30/2008 06/30/2015' 04-02-02 2 Box Contents: Purchasing Card Statements 19 Current Year 4901 4010.1 Accounts Payable 07/01/2007 .06/30/2008 06/30/2015 11-01-02 1 Box Contents: Accounts Payable Box Contents; AT&T Incurrent Year 4902 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 51-02-04 4 Box Contents: Accounts Payable Box Contents: Calif. City Mgnt. -Clark, K. TqC urrent Year 4903 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-04 5 Box Contents: Accounts Payable Box Contents: SCE April- March 2008 Box Contents: Edison Current Year 4904 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-04 6 Box Contents: Accounts Payable Box Contents: SCE July thru Sept. 2007 Box Contents: Edison urrent Year 4905 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-02 4 qT Box Contents: Accounts Payable Box Contents: Verizon June - Oct. Date Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: 909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo usti(ying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# current Year 4906 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-02 5 Box Contents: Accounts Payable Box Contents: Office Depot urrent Year 4907 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-02-06 1 Box Contents: Accounts Payable Box Contents: Los Angeles Coca Cola - Mathis urrent Year 4908 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-01-06 1 A Box Contents: Accounts Payable Box Contents: Clarke Plumbing - Cutters Edge urrent year 4909 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-01-07 2 v� Box Contents: Accounts Payable Box Contents: CVWD urrent Year 4910 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-01-07 1 Box Contents: Accounts Payable Box Contents: Emspeed - Plarsky O6urrent Year 4911 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-01-08 2 1 Box Contents: Accounts Payable Box Contents: B& K Electric- Butsko locurrent Year 4912 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 '08-01-08 1 Box Contents: Accounts Payable Box Contents: State -teneyck, M. Date �QQ Notification Number Destruction Notification Report 06/01/2015 11:59:51 466 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (4151) 0111 to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 e following records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# 4CurrentYear 4913 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-01-10 1 ,11 Box Contents: Accounts Payable Box Contents: Adobe Animal -Alta Fre ]Current Year 4914 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 08-021-10 1 Box Contents: Accounts Payable Box Contents: Terminix- Unisource Purrent Year 4915 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 07-02-09 1 Box Contents: Accounts Payable Box Contents: Verizon w. - March through May PCurrent Year 4917 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 07-02-08 2 TI Box Contents: Accounts Payable Box Contents: Lim- Loma Linda urrent Year 4918 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 07-02-07 2 Box Contents: Accounts Payable Box Contents: Roadway - S Mlsc. BC urrent Year 4919 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 07-02-08 1 Box Contents: Accounts Payable Box Contents: Said, F. - Shore-Line Ocurrent Year 4920 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-03 4 Box Contents: Accounts Payable Box Contents: V. Misc. - Walker,1. Date Notification Number Destruction Notification Report 06/01/2015 11:59:51 a06 City of Rancho Cucamonga (RC) Page a Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: 909)477-2700 ext: 2430 [urstlf�tV:Ilnq wing records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be d,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# urrent Year 4921 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-01 3 Box Contents: Accounts Payable Box Contents: C. Misc. -State of Calif. VCurrentYear 4922 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-04 4 Box Contents: Accounts Payable Box Contents: I-Misc. -lobs Available current Year 4923 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-04 5 Box Contents: Accounts Payable Box Contents: United Rentals- USA Current Year 4924 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-04 6 Box Contents: Accounts Payable Box Contents: F- Misc. - Foothill lawnmower Current Year 4925 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-04 3 Box Contents: Accounts Payable Box Contents: Garner, C. -Guiterrez, B. (&urrent Year 4926 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-03 3 Box Contents: Accounts Payable Box Contents: Verizon&Verizon Wireless / durrent Year 4927 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-03 4 Box Contents: Accounts Payable Box Contents: Perez, H. - Promotions Tees Daatate AJ V Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: IAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfVing the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Segining Ending Hold? 05/30/2015 Location space# OCurrent Year 4928 4010.1 Accounts Payable 07/01/200706/30/2008 06/30/2015 16-01-03 5 Box Contents: Accounts Payable Box Contents: Office Max - Owen Electric Ourrent Year . 4929 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-03 6 Box Contents: Accounts Payable Box Contents: Guiterrez, Rex - Holliday Rock 93currentYear 4930 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-01-03 2 T77"- Box Contents: Accounts Payable n/��Htttttt--��,�._ Box Contents: Verizon (2 of 2) I�apc.umentYear 4931 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-04 6 1+ Box Contents: Accounts Payable Box Contents: Zee- Upland Animal )f+DlCurrent Year 4932 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-04 5 'TT Box Contents: Accounts Payable Box Contents: Edison(May thru July) 019current Year 4933 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-04 3 019 Box Contents: Accounts Payable Box Contents: Duffy, R. - Emcor Vurrent Year 4934 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-04 2 Box Contents: Accounts Payable Box Contents: SCE(Oct,thru Dec.) Da W, Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMD) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 rhefoll,,lowIng records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ng the hold. Return the entire list to the Records Division by 06/15/2015. I Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Bax Number Code (Box Contents) Beglning Ending Hold? 06/30/2015 Location Spaee# �urrent Year 4935 4010.1 Accounts Payable. 07/01/2007 06/30/2008 06/30/2015 16-02-03 5 Box Contents: Accounts Payable Box Contents: W-Mist. -West Coast �CurrentYear 4936 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-03 2 / Box Contents: Accounts Payable fes, Box Contents: CVWD '1'7iCurrent Year 4958 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-01-02 2 Box Contents: Accounts Payable Box Contents: Rancho Regional Vet- Republic IT's 9�[urrent Year 4959 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-03 4 Box Contents: Accounts Payable Box Contents: Mountain View EM - Norman A 19Current Year 4960 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-03 5 Box Contents: Accounts Payable Box Contents: Ford of Upland -Vivian,G. I ]CurrentYear 4961 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-03 6 . �"IT Box Contents: Accounts Payable Box Contents: Brodart Current Year 4962 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-02 5 Box Contents: Accounts Payable Box Contents: Johnston,C- KSPA Daly _ �A�rn i. Date Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator. LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 e following records are due for destruction on 136/30/2015. Place your Initials next to EACH box you authorize to:O F stroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo stifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# urrent Year 4963 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-01 4 Box Contents: Accounts Payable Box Contents: West Coast - Zallo,R. current Year 4965 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-01 5 A Box Contents: Accts. Payable Box Contents: M-Misc. - Mountain Motor Current Year 4966 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-01 6 Box Contents: Accts. Payable Box Contents: P-Misc. - Pep Boys VC urrent Year 4967 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 15-02-04 6 Box Contents: Accts. Payable Box Contents: Verizon Current Year 4968 4010.1 Accounts Payable - 07/01/2007 06/30/2008 06/30/2015 15-02-04 5 Box Contents: Accts. Payable Box Contents: L-Misc. - Life Assist .fPCurrent Year 4969 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 15-02-04 4 Box Contents: Accts. Payable Box Contents: Verizon 6urrent Year 4970 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 15-02-03 6 Box Contents: accts. Payable Box Contents: Resource-Robert Half Date Notification Number Destruction Notification Report. 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page a Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Fhefolyl,o, wing records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be d,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memog the hold. Return the entire Ilst to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location space# urrentYear 4971 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-04 4 9j1 Box Contents: Accts. Payable, Box Contents: AT&T&Brodart .. Current Year 4972 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-03 6 Box Contents: Accts. Payable Box Contents: D-Misc. - DTSC CurrentYear 4973 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-03 4 Box Contents: Accts. Payable Box Contents: A-Misc. -Addington, M. �OhdCurrent Year 4974 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-02 6 Box Contents: Accts. Payable Box Contents: Brodart NcurrentYear4975 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-02 5 Box Contents: Accts. Payable Box Contents: Pro Planet- Rancho Mall Murrent Year 4976 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 16-02-01 4 J� Box Contents: Accts. Payable Box Contents: Alta Loma Animal -AT&T t1currentYear 4977 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 11-02-02 6 Box Contents: Accts. Payable Box Contents: Northtown - Office Depot Date Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) FINANCE (4151) - Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 r e following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be stroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the.hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents). Begining Ending Hold? 06/30/2015 Location Space% V? urrI ent Year 4976 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-04 4 'fir-�+' Box Contents: Accts. Payable Box Contents: Showreel-Stapleton,3. *urrent Year 4979 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-04 5 TTTTTTTTTTTT Box Contents: Accts. Payable Box Contents: Holts - Hydro Purrent Year 4980 4010.1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 14-02-03 6 Box Contents: Accts. Payable Box Contents: SCE Current Year 4982 4010-1 Accounts Payable 07/01/2007 06/30/2008 06/30/2015 10-02-03 1 Box Contents: A[T&T long - B-Misc. Mhrurrent Year 5025 4010.1 Accounts Payable 06/30/2007 06/30/2008 06/30/2015 01-02-04 2 `. Box Contents: Accounts Payable H-, Box Contents: D&B Visions thru DTSC )9CurrentYear 5026 4010.1 Accounts Payable 06/30/2007 06/30/2008 06/30/2015 01-02-04 1 `T Box Contents: Accounts Payable Box Contents: H thru I Box Contents: Henley- Inland Valley Dance Academy ]Current Year 4678 4010.2 Accounts Receivable 07/01/2007 06/30/2008 06/30/2015 02-01-02 1 Box Contents: Accounts Receivable Box Contents: CCWD-YMCA Date �Cl Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 10 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 rdestroyed, wing records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be then sign and data the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo g the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date a ////(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location 5 p ce# burrent Year 4154 4020.3 Daily Cash Receipts / Revenue Files 12/05/2005 01/30/2006 01/30/2015 06-01-02 3 Box Contents: Daily Cash Receipts Box Contents: Receipts# 81760- 83181 Current Year 4229 4020.3 Daily Cash Receipts/ Revenue Files 01/01/2006 01/31/2006 01/31/2015 12-03-01 6 Box Contents: Cash Receipts Box Contents: 01/06 - 01/06 PPCYear 4150 4020.3 Daily Cash Receipts/ Revenue Files 12/01/2005 02/28/2006 . 02/28/2015 06-01-01 6 � Box Contents: Cash Receipts Box Contents: Dec. 2005 - Feb. 2006 IlCurrent Year 4159 4020.3 Daily Cash Receipts/.Revenue Files 01/01/2006 02/28/2006 02/28/2015 06-01-02 1 Box Contents: Daily Cash Receipts Box Contents: Receipts 83182-84420 "YECurrent Year 4228 4020.3 Daily Cash Receipts/ Revenue Files 02/01/2006 02/28/2006 02/28/2015 11-03-01 3 Box Contents: Cash Receipts Box Contents: 02/06 through 02/06 Current Year 4238 4020.3 Dally Cash Receipts/ Revenue Files 03/01/2006 03/30/2006 03/30/2015 12-03-04 5 Box Contents: Cash Receipts Box Contents: 03/01/2006 thru 03/30/2006 Current Year 4149 4020.3 Daily Cash Receipts/ Revenue Files 02/01/2006 03/31/2006 03/31/2015 06-01-03 1 Box Contents: Dally Cash Receipts Box Contents: Receipts #84421 - 85805 Dat 'W Notification Number Destruction Notification Report 06/01/2015 11:Sg:51 406 City of Rancho Cucamonga (RC) Page 11 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: 909)477-2700 ext: 2430 Fhelollowing records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be yed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ng the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# urrent Year 4239 4020.3 Daily Cash Receipts/Revenue Files 03/01/2006 03/31/2006 03/31/2015 12-03-03 4 Box Contents: Cash Receipts Box Contents: 03/01/2006 - 03/31/2006 Current Year 41SS 4020.3 Daily Cash Receipts/ Revenue Files 03/01/2006 04/30/2006 04/30/2015 06-01-02 2 Box Contents: Dally Cash Receipts Box Contents: Receipt# 85806 - 87265 (nit urrent Year 4237 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2006 04/30/2006 04/30/2015 12-03-03 5 Box Contents: Cash Receipts Box Contents: 04/01/2006 through 04/30/2006 MCurrent Year 4151 4020.3 Daily Cash Receipts/ Revenue Files 03/01/2006 05/30/2006 05/30/2015 15-01-02 1 Box Contents: Cash Receipts Reports Current Year 4157 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2006 05/30/2006 05/30/2015 06-01-03 4 �7 Box Contents: Daily Cash Receipts Box Contents: Receipts# 87266-88659 ,ry f:urrent Year 4236 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2006 05/30/2006 05/30/2015 12-03-02 2 Box Contents: Cash Receipts Box Contents: 05/01/2006 thru 05/30/2006 Current Year 4156 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2006 06/30/2006 06/30/2015 06-01-01 2 Box Contents: Daily Cash Receipts Box Contents: Receipts # 88660-90047 Daatete i — � Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 12 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 F lowing records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be yed,then sign and date the bottom of EACH page. Lf you want a box held for an additional 6 months,provide a memo ing the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining. Ending Hold? 06/30/2015 Location Space* Current Year 4227 4020.3 Daily Cash Receipts/ Revenue Files 06/01/2006 06/3D/2006 06/30/2015 12-03-03 3 ' Box Contents: Cash Receipts Box Contents: 06/06-06/06 IIV ILUrrent Year 4685 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2005 06/30/2006 06/30/2015 11-02-02 6 "^/F�� Box Contents: City Revenues Box Contents: Booking Fees Box Contents: Workers Comp. Ourrent Year 4166 4012.8 Journal Voucher 06/01/2005 05/31/2006 05/31/2015 06-01-02 5 Box Contents: Adjusting Journal Entries ��pp Box Contents: JE 507780-JE 508777 I[yicurrent Year 4402 4012.8 Journal Voucher 05/01/2006 06/30/2006 06/30/2015 16-02-01 5 `�� Box Contents: ADJUSTING JOURNAL ENTRIES Box Contents: 509232 THRU 509809 Box Contents: 11-30-06-3-31-07 Current Year 5079 4040.2 Payroll Register 10/01/2009 01/31/2010 01/31/2015 15-02-03 4 Box Contents: City Payroll Reports Box Contents: Payroll prelist, contr. &distr. reports Box Contents: ,leave balance reports, check reg. -]Current Year 5210 4040.2 Payroll Register 02/01/2010 04/30/2010 04/30/2015 11701-04 2 Box Contents: City Payroll Reports Box Contents: 1001003 thru 1001008 Box Contents: 2-1-10 thru 4-11-10 Date ate / Notification Number Destruction Notification Report 06/01/2015 11:59:51 406 City of Rancho Cucamonga (RC) Page 13 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator. LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 rhefol,,lowing records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ng the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name . Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# Current Year 5250 4040.2 Payroll Register 04/01/2010 06/30/2010 06/30/2015 08-01-04 2 / Box Contents: City Payroll Reports Box Contents: 1001009 thru 1001013 Ourrent Year 5096 4040.9 Time Cards 12/01/2009 01/31/2010 01/31/2015 10-02-02 2 '''rrrAAA---1 Box Contents: City Payroll Timecards If�,lCurrent Year 5222 4040.9 Time Cards 02/01/2010 03/30/2010 03/30/2015 14-02-01 6 �I7 Box Contents: City Payroll Timecards Box Contents: 1001004 thru 1001007 ]Current Year 5259 4040.9 .Time Cards 04/01/2010 05/31/2010 05/31/2015 13-01-04 3 Box Contents: City Payroll timecards Box Contents: 1001008 thru 1001011 Total Eligible Boxes to be destroyed = 89 Eligible Boxes on Hold = 0 Elgiblle Boxes Checked Out = O Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 89 Date Notification Number Destruction Notification Report 06/01/2015 12:06:44 411 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) R.C.C.F. FINANCE (5035) Bill to Name: (5035) 41\ ,...AC Records Coordinator. m"s Mail Code: Phone: (909)477-2700 ext: 2436 he following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo usttfying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space* urrent Year 4681 4013.2 R.C.C.F. Accounting Records 07/01/2004 06/30/2005 06/30/2015 02-01-03 1 \`\ Box Contents: City and Fire Revenues E = Excluded Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = O Elgiblle Boxes Checked Out = 0 Eligible Boxes Removed = D Total Available Boxes to be destroyed = 1 iS Date Notification Number Destruction Notification Report 06/01/2015 12:05:35 469 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) REDEVELOPMENT FINANCE (SO15) Bill to Name: (5015) Records Coordinator:LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 rhafol,,lowing records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ng the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# []Exp/Compl/Te 3684 4050.3 RDA - Bond Statement Files 07/01/1994 06/30/2005 06/30/2015 06-01-04 6 Box Contents: RDA Trustee Statements Box Contents: 1994, 1999, 2001, 2004 Box Contents: TIA Bonds,Trust Statements Box Contents: 07/04 - 06/05 US Bank f pxp/Compl/Te 3685 4050.3 RDA - Bond Statement Files 07/01/1994 06/30/2005 06/30/2015 04-01-02 6 Box Contents: RDA Trustee Statements Box Contents: Wells Fargo Statements, Western Trust Co Box Contents: US Bank Bonds, RDA Tax Allocation Bonds, Box Contents: BNY Western Trust Co. E = Excluded Total Eligible Boxes to be destroyed = 2 Eligible Boxes on Hold = 0 Elglblle Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 l�V Date Notification Number Destruction Notification Report 06/01/2015 12:06:09 410 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FIRE FINANCE (5027) Bill to Name: (5027) Records Coordinator:Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430 F.hefol,,lowing records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo ng the hold. Return the entire Ilat to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# Current Year 5261 4040.0 Fire - Payroll Records 01/01/2010 03/31/2010 03/31/2015 13-01-04 5 Box Contents: Fire Payroll Reports Box Contents: 1002001 thru 1002005 {]Current Year 5220 4040.0 Fire - Payroll Records 03/01/2010 05/30/2010 05/30/2015 14-01-01 1 �1 Box Contents: Fire Payroll reports Box Contents: 1002006 - 1002010 E = Excluded Total Eligible Boxes to be destroyed = 2' Eligible Boxes on Hold - 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 Notification Number Destruction Notification Report 06/01/2015 11:56:14 403 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124)"E ,414reZ- Nun($. Records Coordinator: Mail Code: Phone: (909)477-2700 ext: 2411 - he following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustillying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X ode Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location S ace# ctive/Current5616 5090.3 Personnel Recruitment 01/01/2010 12/31/2010 12/31/2013 06-01-05 0 Box Contents: Fire Recruitments 2010 Box Contents: A band ctive/current5617 5090.3 Personnel Recruitment 01/01/2010 12/31/2010 12/31/2013 06-01-06 0 Box Contents: 2010 Fire Recruitment Box Contents: Various Positions ,�ctive/Current5621 5090.3 Personnel Recruitment 01/01/2010 12/31/2010 12/31/2013 06-09-04 0 Box Contents: Recruitment Files - 2010 Box Contents: Firefighter C Band 4 ctive/Current5623 5090.3 Personnel Recruitment 01/01/2010 12/31/2010 12/31/2013 06-09-06 0 Box Contents: Fire Recruitments 2010 Box Contents: B Band �ive/Current5611 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-04-05 0 Box Contents: Recruitment Box Contents: DCM-Admin, Ergy Efficienty Coor., GIS An Box Contents: Ins. Guard II, Maint. - Lead,Tech,Coord Box Contents: Lib. Asst. 1 &2, Page, Clerk, Qzctive/Current5612 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-01-01 0 Box Contents: Recruitments: A.S. Director, Asst. City Box Contents: Clerk, Asst., Pool Mgr., Bldg, Insp. ' Box Contents: Bldg, Insp. Supv., C.E. Officer, (0(y�LS Date Notification Number Destruction Notification Report 06/01/2015 11:56:14 403 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: 6kawgeF Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# ctive/Current5613 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-01-02 0 Box Contents: 2011 Recruitment Files Box Contents: Fire- (Bat. Chief, Dep. Chief, Clerk, Box Contents: Engineer, Pre. ASst., Preven. Spec. Box Contents: Nurse, Mgt. Aide, Paramed., Captaln) Active/Current5614 S090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-01-04 0 Box Contents: 2011 Recruitment Files Box Contents: Comm. Se". Coordinators (Various) Box Contents: &Director Active/Current5618 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-09-02 0 Box Contents: Recruitments 2011 Box Contents: Maintenance Tech & Worker, Box Contents: Off. Spec. I & II, Box Contents: Outreach Technician fictive/Current5619 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-09-02 0 Box Contents: Recruitment 2011 - Planning Aide Box Contents: Parks& Lands. Supv., Program Specialist Box Contents: Purchasing Clerk �ACtive/Current5620 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-09-03 0 Box Contents: Recruitments 2011 Box Contents: Account Clerk, Misc. Applications Box Contents: Various Animal Center Positlons ULA I [C Date Notification Number Destruction Notification Report 06/01/2015 11:56:14 403 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: mer Mall Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Spaces ctive/Current5622 5090.3 Personnel Recruitment 01/01/2011 12/31/2011 12/31/2014 06-09-05 0 Box Contents: Recruitments 2011 Box Contents: REc. Leader, Registered Vet Techs, Box Contents: Sr. Maint. Workers, Total Eligible Boxes to be destroyed = 12 Eligible Boxes on Hold = 0 Elglbile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 12 G/y i\S Date Notification Number Destruction Notification Report 06/01/2015 12:00:41 407 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) Bill to Name: (4333) PLANNING DIVISION (4333) Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327 he following records are due for destruction on 06/30/2015. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# [:]Active/CurrentSS36 10020.8 Subdivisions & Developments (DR's) 01/01/1999' 12/31/1999 12/31/2001 0 Box Contents: DRC CUP 99-53 Box Contents: A single file with a rolll of plans ( 1f e ds k) b e S o n o o r d Box Contents: brought up by Valerie Victorino QActive/currentS533 10020.8 Subdivisions & Deve)opments (DR's) 01/01/2008 12/31/2009 12/31/2011 0 Box Contents: DRC's 2008 - 2009 — S 004 II P E = Excluded Total Eligible Boxes to be destroyed = 2 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 Date Notification Number Destruction Notification Report 06/01/2015 11:57:47 404 - City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) SPECIAL DISTRICTS (4131) 6111 to Name:SPECIAL DISTRICTS (4131) GUerrx, gel'y Records Coordinator:,M0RRF9BM;PAT— Mail Code: Phone: (909)477-2700 ext: 2579 e following records are due for destruction on 06/30/2015. Place your Initials next to EACH box you authorize to be r stroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tlfying the hold. Return the entire list to the Records Division by 06/15/2015. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2015 Location Space# QExp/Compl/Te 3340 4012.1 District Files - by District # 01/01/2005 06/30/2005 06/30/2015 14-02-02 4 Box Contents: Bank Corporate Trust Services Statements Box Contents: For Bonds &Mello Roos Districts E = Excluded Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 D e Pincott, Carrie From: Guerra, Kelly Sent: Monday, June 15, 2015 12:48 PM To: Pincott, Carrie Cc: Bopko, Chris Subject: Box 3340 Attachments: 061515 Box 3340.pdf Hello Carrie, Please see attachment.Box 3340 cannot he destroy because the content of the box have important bank statements relating to bonds and our Mello Roos Districts. Let me know if you need anything else. Thank you, Kelly Guerra I Special Districts Technician City Of Rancho Cucamonga 110500 Civic Center Drive I Rancho Cucamonga,CA 91730 909.477.2700 x.2582 I kdly.guermtWcitvohc.us I www.cityofrc.us I reaisconnect.us 1