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Home My WebLink About2015/12/02 - Agenda Packet - Special/Regular10500 Civic Center Drive  Rancho Cucamonga, CA 91730-3801 City Office: (909) 477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD SUCCESSOR AGENCY PUBLIC FINANCING AUTHORITY CITY COUNCIL . . WEDNESDAY, DECEMBER 2, 2015 . REGULAR MEETINGS 1st and 3rd Wednesdays  7:00 P.M. . ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room ................. 5:00 P.M. Call to Order Public Communications City Manager Announcements Conduct of Closed Session SPECIAL MEETING Council Chambers .......................... 6:00 P.M. REGULAR MEETINGS Council Chambers .......................... 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Lynne B. Kennedy Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost TO ADDRESS THE FIRE BOARD, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk’s desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The “Public Communications” period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other “Public Communications” which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City’s Public Library(-ies) and on the City’s website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on-demand" from their computers. The added feature of "Streaming Video On Demand" is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Successor Agency, Public Financing Authority and City Council. Copies of the agendas and minutes can be found @ www.cityofrc.us Please turn off all cellular phones and pagers while the meeting is in session. INFORMATION FOR THE PUBLIC If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 1 A1. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams CLOSED SESSION CALLED TO ORDER AS THE HOUSING SUCCESSOR AGENCY AND CITY COUNCIL. B.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D.CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) E.CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM E1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD; NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER AND GARY BAUER, LEWIS OPERATING CORPORATION; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY E2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 7418 AND 7422 ARCHIBALD AVENUE; NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER AND TODD COTTLE, 7418 ARCHIBALD LLC; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY F.RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. A.5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 2 G. SPECIAL MEETING OF THE CITY COUNCIL ONLY CALL TO ORDER – 6:00 P.M. COUNCIL CHAMBERS THE SPECIAL MEETING OF THE CITY COUNCIL WILL BE CALLED TO ORDER G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams H. ITEMS OF BUSINESS H1. Public Communication. H2. Presentation of Service Pins to City of Rancho Cucamonga City Council Members and Employees. I. RECESS THE REGULAR CITY COUNCIL MEETING WILL CONVENE AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 3 G.REGULAR MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams H.ANNOUNCEMENTS/PRESENTATIONS H1. None. I.PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board, Successor Agency and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board, Successor Agency or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. --- 1 9 --- --- --- 15 23 35 100 126 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 4 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT J1. Consideration to approve Minutes of: November 17, 2015 (Special Meeting) J2. Consideration to approve Check Register dated November 10, 2015 through November 19, 2015 for the total of $77,087.66. K. CONSENT CALENDAR – SUCCESSOR AGENCY K1. Consideration to approve Minutes of: November 17, 2015 (Special Meeting) L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: November 17, 2015 (Special Meeting) M. CONSENT CALENDAR – CITY COUNCIL M1. Consideration to approve Minutes of: November 17, 2015 (Special Meeting) M2. Consideration to approve Check Register dated November 10, 2015 through November 19, 2015 and payroll ending November 19, 2015 for the total of $3,391,922.67. M3. Consideration of approval to amend contract for Law Enforcement Services to assume County area responsibilities and receive a credit to the Schedule A in the amount of $39,042 effective January 9, 2016 through June 30, 2016. M4. Consideration to release Maintenance Guarantee Bond No. 09136070/014064936-A in the amount of $78,855.98, for the Ramona Avenue Storm Drain and Pavement Rehabilitation from Foothill Boulevard to south of Pacific Electric Trail project, Contract No. 14-120. M5. Consideration to authorize the purchase of two (2) Traffic Signal Controller Cabinets from Econolite, of Anaheim, California, in the amount of $118,830.24, in accordance with Request for Bid (“RFB”) #15/16-009 to be funded from Account Number 1712001-5603 (Equipment/Vehicle Replacement Fund). M6. Consideration to donate three “EZ GO Express L6” gasoline golf carts valued at $36,556.48 to the County of San Bernardino for use by our Law Enforcement Staff to patrol the Victoria Gardens Mall, Pacific Electric Trail, Local Parks and other areas within the City. M7. Consideration of approval of a request to summarily vacate a 25-foot wide Storm Drain Easement, located at the northeast corner of Haven Avenue and the SR-210 Freeway (V- 231) – APN 201-272-23 Related Files: DRC2008-00464, DRC2013-00811. 127 129 --- 1 --- --- --- 1 10 16 18 19 20 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 5 RESOLUTION NO. 15-210 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A 25-FOOT WIDE STORM DRAIN EASEMENT, LOCATED AT THE NORTHEAST CORNER OF HAVEN AVENUE AND THE SR 210 FREEWAY M8. Consideration of approval of Real Estate Purchase Contract with the Howard Duerson Chastain, JR 2004 Trust for the purchase of Real Property generally located at the northeast corner of Arrow Route and Rochester Avenue; (APN 229-021-97) and the appropriation of $1,895,000 for purchase and $40,000 for Closing Costs and contingency for a total of $1,935,000 from Fund 25 to Account No. 1025001-5600 Capital Outlay Land. N.ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. N1. ENVIRONMENTAL ASSESSMENT AND GENERAL PLAN AMENDMENT DRC2015-00388 -LEWIS RETAIL CENTERS – A request to change the General Plan Land Use Designation for 10.94 acres of land from Low Medium (LM) Residential to Neighborhood Commercial (NC) related to the construction of a 100,135 square foot 9-building multi-tenant retail center located at the northwest corner of Day Creek Boulevard and Base Line Road in the Medium (M)Zoning District of the Victoria Community Plan – APN’s: 1089-031-15, 16, 35 and a portion of 1089-031-14. Related cases: Design Review DRC2015-00386, Victoria Community Plan Amendment DRC2015-00390, Tentative Parcel Map SUBTPM19637, Conditional Use Permit DRC2015-00387 and Uniform Sign Program DRC2015-00391. Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration. ENVIRONMENTAL ASSESSMENT AND VICTORIA COMMUNITY PLAN AMENDMENT DRC2015-00390 - LEWIS RETAIL CENTERS – A request to change the Victoria Community Plan Zoning Designation for 10.94 acres of land from Medium (M) Residential (4-8 dwelling units per acre) to Village Commercial (VC) related to the construction of a 100,135 square foot 9-building multi-tenant retail center at the northwest corner of Day Creek Boulevard and Base Line Road. The Amendment also includes changing the zoning designation for 4 contiguous acres of land from Medium (M) Residential (8-14 dwelling units per acre) to Low Medium (LM) Residential (4-8 dwelling units per acre) and a text amendment clarifying development standards – APN’s: 1089-031-15, 16, 35 and a portion of 1089-031-14. Related cases: Design Review DRC2015-00386, General Plan Amendment DRC2015-00388, Tentative Parcel Map SUBTPM19637, Conditional Use Permit DRC2015-00387 and Uniform Sign Program DRC2015-00391. Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration. 22 25 38 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 6 RESOLUTION NO. 15-211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT DRC2015-00388, A REQUEST TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FOR 10.94 ACRES OF LAND FROM LOW MEDIUM (LM) RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL (NC) RELATED TO THE CONSTRUCTION OF A 100,135 SQUARE FOOT 9-BUILDING MULTI-TENANT RETAIL CENTER LOCATED AT THE NORTHWEST CORNER OF DAY CREEK BOULEVARD AND BASE LINE ROAD IN THE MEDIUM (M) ZONING DISTRICT OF THE VICTORIA COMMUNITY PLAN; AND MAKING FINDINGS IN SUPPORT THEREOF – APN’S: 1089-031-15, 16, 35 AND A PORTION OF 1089-031-14. ORDINANCE NO. 882 (FIRST READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APROVING VICTORIA COMMUNITY PLAN AMENDMENT DRC2015-00390, A REQUEST TO CHANGE THE VICTORIA COMMUNITY PLAN ZONING DESIGNATION FOR 10.94 ACRES OF LAND FROM MEDIUM (M) RESIDENTIAL (4-8 DWELLING UNITS PER ACRE) TO VILLAGE COMMERCIAL (VC) RELATED TO THE CONSTRUCTION OF A 100,135 SQUARE FOOT 9-BUILDING MULTI-TENANT RETAIL CENTER AT THE NORTHWEST CORNER OF DAY CREEK BOULEVARD AND BASE LINE ROAD. THE AMENDMENT ALSO INCLUDES CHANGING THE ZONING DESIGNATION FOR 4 CONTIGUOUS ACRES OF LAND FROM MEDIUM (M) RESIDENTIAL (8- 14 DWELLING UNITS PER ACRE) TO LOW MEDIUM (LM) RESIDENTIAL (4-8 DWELLING UNITS PER ACRE) AND A TEXT AMENDMENT CLARIFYING DEVELOPMENT STANDARDS; AND MAKING FINDINGS IN SUPPORT THEREOF – APN’S: 1089-031-15, 16, 35 AND A PORTION OF 1089-031-14. O.ADMINISTRATIVE HEARING ITEM Speaker cards may be submitted for all those who wish to speak on the following topic. The following item have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the City Council, not to members of the audience. O1. Consideration of actions related to the continued fiscal stewardship of the City's West-Side Parks, Landscaping, and Street Lighting Districts. 253 259 266 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 7 P. CITY MANAGER’S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. P1. Consideration of First Reading of Ordinance No. 883 Adding Chapter 2.14 to the Municipal Code relating to Electronic and Paperless Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements. ORDINANCE NO. 883 (FIRST READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADDING CHAPTER 2.14 TO THE MUNICIPAL CODE RELATING TO ELECTRONIC AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN DISCLOSURE STATEMENTS. P2. November 3, 2015 Special Election Results and Associated Costs. RESOLUTION NO. 15-212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD IN THE WEST-SIDE NEIGHBORHOOD PARKS AND STREET LIGHTING COMMUNITY FACILITIES DISTRICT NO. 1 OF THE CITY OF RANCHO CUCAMONGA ON NOVEMBER 3, 2015, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY PROVISION OF LAW Q. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. Q1. Consideration of the City Council Community Services Subcommittee's recommendation regarding Appointment(s) to the Park and Recreation Commission. Q2. Consideration of the City Council Community Services Subcommittee’s recommendation regarding re-appointments to the Community & Arts Foundation’s Board of Directors. Q3. Consideration of approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, amending Resolution 13-079 to add Landscape Maintenance District No. 7 (North Etiwanda) to the purview of the Citizens’ Oversight Committee and amend certain other items. RESOLUTION NO. 15-209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION 13-079 TO ADD LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) TO THE PURVIEW OF THE CITIZENS’ OVERSIGHT COMMITTEE AND AMEND CERTAIN OTHER ITEMS. 278 280 285 286 296 297 298 299 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA DECEMBER 2, 2015 8 Q4. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Q5. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) R. IDENTIFICATION OF ITEMS FOR NEXT MEETING S. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 25, 2015, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. _______________________________ Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga --- --- * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 1 of 6 November 17, 2015 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL SPECIAL MEETINGS MINUTES A. CALL TO ORDER The City of Rancho Cucamonga City Council held a special closed session on Tuesday, November 17, 2015 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo. and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Economic and Community Development; and Nettie Nielsen, Community Services Director. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following special closed session item was considered: E1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHEAST CORNER OF ARROW HIGHWAY AND ROCHESTER AVENUE (APN 229-021-97); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, CITY OF RANCHO CUCAMONGA AND WARD MACE, SUCCESSOR TRUSTEE, HOWARD DUERSON CHASTAIN, JR 2004 TRUST, REGARDING PRICE AND TERMS. – CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. D. CITY MANAGER ANNOUNCEMENTS F. RECESS The special closed session recessed at 6:30 p.m. with no action taken. G. SPECIAL MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS The special meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing Authority, and the City of Rancho Cucamonga City Council reconvened in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 2 of 6 Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Steven L. Flower, Assistant City Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk. Mayor Pro Tem Spagnolo led the Pledge of Allegiance. H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of a Proclamation of National Adoption Month. Isabel Hunt, Executive Director, EMBRACE ME! Adoption & Foster Care, thanked the City for embracing youth in the community and spoke about their organization. Mayor Michael and Members of the City Council presented her with a Proclamation proclaiming November as National Adoption Month. She was joined by Joseph Salomon, Co-Founder and 2012 recipient of Jr. Community Hero for the City; Jessie and Alejandra Martinez, Support Group Leaders/Adoptive Parents; and Jim Hunt, Prayer Ministry. H2. Presentation of a donation from the Friends of the Pacific Electric Trail. The Friends of the Pacific Electric Trail members Vicky Jones, Dennis Jones, Gregory Wright, Eva Armijo, Pat Curtis, and Bob Curtis presented a check donation to Candyce Burnett, Planning Services Director, and the City Council for restoration of the Etiwanda train depot. I. PUBLIC COMMUNICATIONS I1. Tressy Capps voiced concern about the proposed project at Empire Lakes and the November 10, 2015 Planning Commission meeting. I2. Rebekah Reynolds announced GridEx exercise on November 18-19, 2015. I3. Bill Hanlon spoke about proposed rezoning of Empire Lakes and suggested tabling Consent Calendar item O1 to a Regular City Council meeting. I4. Sandra Barrera addressed Council regarding the proposed development at Empire Lakes. I5. John Lyons spoke about Measure A election and Thanksgiving. I6. Janet Walton said a prayer. Steven Flower, Assistant City Attorney, outlined the timeline and process of the proposed project for Empire Lakes. CONSENT CALENDARS: J1. Consideration to approve Minutes of: November 4, 2015 (Regular Meeting) J2. Consideration to approve Check Register dated October 28, 2015 through November 9, 2015 and Electronic Debit Register for the month of October 2015 for the total of $661,371.52. J3. Consideration to receive and file current Investment Schedule as of October 31, 2015. MOTION: Moved by Vice-President Spagnolo, seconded by Board Member Kennedy, to approve the Staff Recommendations in the Staff Reports for Consent Calendar Items J1 through J3. Motion carried 5-0. * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 3 of 6 K. CONSENT CALENDAR – SUCCESSOR AGENCY K1. Consideration to approve Minutes of: November 4, 2015 (Regular Meeting) MOTION: Moved by Council Member Kennedy, seconded by Council Member Williams, to approve the Minutes of November 4, 2015. Motion carried 5-0. L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: November 4, 2015 (Regular Meeting) MOTION: Moved by Authority Member Kennedy, seconded by Vice-Chairman Spagnolo, to approve the Minutes of November 4, 2015. Motion carried 5-0. M. CONSENT CALENDAR – CITY COUNCIL M1. Consideration to approve Minutes of: November 4, 2015 (Regular Meeting) M2. Consideration to approve Check Register dated October 28, 2015 through November 9, 2015 and payroll ending November 9, 2015 and Electronic Debit Register for the month of October 2015 for the total of $12,536,457.99. M3. Consideration to receive and file current Investment Schedule as of October 31, 2015. M4. Approval to accept Grant Revenue in the amount of $33,314.00 awarded by the California Emergency Management Agency (FY2014 Homeland Security Grant), and administered by the San Bernardino County Fire Department, Office of Emergency Services to the City of Rancho Cucamonga into Account 1380000-4740 (Grant Income) for the purpose of Law Emergency Management Equipment. M5. Approval to accept Grant Revenue in the amount of $30,623.00 awarded by the California Emergency Management Agency (FY2014 Homeland Security Grant), and administered by the San Bernardino County Fire Department, Office of Emergency Services to the City of Rancho Cucamonga into Account 1380000-4740 (Grant Income) for the purpose of Fire Emergency Management Equipment. M6. Continuation of Resolution No. 15-093, proclaiming the existence of a Local Drought Emergency under Government Code Section 8630 and Rancho Cucamonga Municipal Code Section 2.36. M7. Consideration to release Maintenance Guarantee Bond in the amount of $103,978.29, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation – Slurry Seal of Various Streets project, Contract No. 14-081. M8. Consideration to approve Amendment No. 001 to License Agreement CO#2011-072 between the new property owner, Rodger B. Badger and Sybil B. Badger (Licensee), for real property known as 7365 Hellman Avenue and the City of Rancho Cucamonga for use of a twenty-foot wide strip of City’s storm drain right-of-way for parking and landscaping purposes. M9. Consideration to accept the 8th Street from Baker Avenue to Hellman Avenue, Baker Avenue from Main Street to Foothill Boulevard and 6th Street from Hermosa Avenue to Haven Avenue Pavement Rehabilitation Projects, Contract No. 15-094 as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $540,681.64. * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 4 of 6 RESOLUTION NO. 15-201 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE 8TH STREET FROM BAKER AVENUE TO HELLMAN AVENUE, BAKER AVENUE FROM MAIN STREET TO FOOTHILL BOULEVARD AND 6TH STREET FROM HERMOSA AVENUE TO HAVEN AVENUE PAVEMENT REHABILITATION PROJECTS, CONTRACT NO. 15-094, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M10. Consideration of approval of Improvement Agreement, Improvement Securities and ordering the Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 for DRC2014-01048, located on the east side of Utica Avenue between 6th and 7th Streets, submitted by CRP Oakmont 6th & Utica, L.P. RESOLUTION NO. 15-202 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR DRC2014-01048 RESOLUTION NO. 15-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2014-01048 RESOLUTION NO. 15-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2014-01048 RESOLUTION NO. 15-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2014-01048 M11. Consideration to approve the Consent and Agreement, Intercreditor and Subordination Agreement, and the non-disturbance and Attornment Agreement and authorize the City Manager to execute all three agreements on behalf of the City of Rancho Cucamonga for the Re Astoria 2 LLC Solar Project. M12. Consideration to approve and authorize an increase to Professional Services Agreement (CO#14-008) in the amount of $458,526.00 to Pacific Utility Installation for line extension improvements for the Rancho Cucamonga Municipal Utility to be funded by Rancho Cucamonga Municipal Utility Account 1705303-5650 and to approve an appropriation in the amount of $458,526.00 to Account 1705303- 5650 from Rancho Cucamonga Municipal Utility Fund Balance. M13. Consideration of approval of Amendment No. 002 for the payment to Bureau Veritas North America, Inc. not to exceed a total of ninety-five thousand dollars ($95,000) from the Building and Safety’s Contract Services Account Number 1001302-5300 for Fiscal Year 2015-2016. Services are for contract plan checks for various construction projects within the City. * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 5 of 6 M14. Consideration of a request from the Friends of the Pacific Electric Trail for City Partnership with their Annual Cucamonga Challenge to be held on May 14, 2016. M15. Consideration of Resolution No. 15-206 consenting to the establishment of Property Accessed Clean Energy (PACE) programs by the California Statewide Communities Development Authority’s (CSCDA) to finance renewable energy, energy efficiency, water efficiency, and seismic strengthening improvements and electric vehicle charging infrastructure. RESOLUTION NO. 15-206 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONSENTING TO THE ESTABLISHMENT OF PROPERTY ACCESSED CLEAN ENERGY (PACE) PROGRAMS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY’S (CSCDA) TO FINANCE RENEWABLE ENERGY, ENERGY EFFICIENCY, WATER EFFICIENCY, AND SEISMIC STRENGTHENING IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND AUTHORIZE THE CSCDA TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS, LEVY CONTRACTUAL ASSESSMENTS AND AUTHORIZING RELATED ACTIONS M16. Consideration to receive and file update on Implementation of the 2015 Updated Model Water Efficient Landscape Ordinance requested by the State of California. MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to approve the Staff Recommendations in the Staff Reports for Consent Calendar Items M1 through M16. Motion carried 5-0. N. CITY MANAGER’S STAFF REPORTS CITY COUNCIL N1. 1st Annual Review of the Paid Parking Programs in the Cucamonga Canyon Area and the Metrolink Station. Mark Steuer, Engineering Services Director/City Engineer, and Tiffany Cooper, Management Analyst II, via Power Point presentation, reviewed the first annual report of the paid parking programs for June 1, 2014 through June 30, 2015. Council received and filed report. O. COUNCIL BUSINESS O1. Consideration of a Resolution establishing a West-side Districts Citizens’ Oversight Committee. RESOLUTION NO. 15-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A WEST-SIDE LANDSCAPE MAINTENANCE DISTRICTS CITIZENS OVERSIGHT COMMITTEE. Council Member Kennedy explained her request to establish a West-side Districts Citizens Oversight Committee in response to the unsuccessful November 3, 2015 election for a West-side Neighborhood Parks and Street lighting Community Facilities District No. 1, Measure A. The proposed committee would provide oversight of the revenues and expenses through the review of annual financial audits, similar to the City’s existing LMD Oversight Committee. * D R A F T * November 17, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special Meetings Minutes City of Rancho Cucamonga | Page 6 of 6 City Manager Gillison outlined the proposed committee structure, application, and interview process, and responded to questions. Council Member Kennedy expressed concerns that Landscape Maintenance District No. 7 did not have a representative on the existing Oversight Committee. City Manager Gillison acknowledged staff can return at a future meeting with an item adding a representative from LMD 7 to the existing LMD Oversight Committee. Council Member Alexander believed there to be no rush with this item since the districts have existing budgets and Council budget hearings are upcoming. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Spagnolo, to adopt Resolution No. 15-207 establishing a West-side Landscape Maintenance Districts Citizens Oversight Committee. Motion carried 4-1 with Council Member Alexander opposed. O2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) There was none. O3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) There was none. P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Staff was directed to return at a future meeting with a report to include a representative from LMD 7 as a member of the existing LMD Oversight Committee: LMD 2 (Victoria), LMD 4-R (Terra Vista), and LMD 6-R (Caryn Communities). Q. ADJOURNMENT The meeting adjourned at 8:26 p.m. in memory of those who lost their lives in the Paris, France terror attack. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: * * * * * Check No. Check Date AP 00005631 11/10/2015 AP 00005632 11/10/2015 AP 00005633 11/10/2015 AP 00005634 11/10/2015 AP 00005635 11/10/2015 AP 00005636 11/10/2015 AP 00005637 I I/I 8/2015 AP 00363695 11/10/2015 AP 00363696 11/10/2015 AP 00363697 11/10/2015 AP 00363698 11/10/2015 AP 00363699 11 /I 0/2015 AP 00363700 11/10/2015 AP 00363701 11/10/2015 AP 00363702 11/10/2015 AP 00363703 11/10/2015 AP 00363704 11/10/2015 AP 00363705 11/10/2015 AP 00363706 11/10/2015 AP 00363707 11/10/2015 AP 00363708 11/10/2015 AP 00363709 11/10/2015 AP 00363710 11/10/2015 AP 0036371 I 11/10/2015 AP 00363712 11/10/2015 AP 00363713 11/10/2015 AP 00363714 11/10/2015 AP 00363715 11/10/2015 AP 00363716 11/10/2015 AP 00363717 11/10/2015 AP 00363718 11/10/2015 AP 00363719 11/10/2015 AP 00363720 11/10/2015 AP 00363721 11/10/2015 AP 00363722 11/10/2015 AP 00363723 11/10/2015 AP 00363724 11/10/2015 AP 00363725 11/10/2015 AP 00363726 11/10/2015 AP 00363727 11/10/2015 AP 00363728 11/10/2015 AP 00363729 11/10/2015 AP 00363730 11/10/2015 AP 00363731 11/10/2015 AP 00363732 I 1/10/2015 AP 00363733 I l/10/2015 AP 00363734 11II0/2015 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Vendor Name Agenda Check Register 11/10/2015 through 11/19/2015 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA EXELON GENERATION CO. LLC. RC CEA RCPFA RIVERSIDE, CITY OF SHELL ENERGY NORTH AMERICA SAN BERNARDINO COUNTY ABLE BUILDING MAINTENANCE ADAPT CONSUL TING INC ADOBE ANIMAL HOSPITAL AFLAC GROUP INSURANCE ALL CITIES TOOLS ALL WAYS ENTERTAINMENT & KIDS PARTIES ALL WAYS ENTERTAINMENT & KIDS PARTIES ALLEN,DEBORAH ALLIANT INSURANCE SERVICES INC. ALLIED STORAGE CONTAINERS ALPHA GRAPHICS AMERICAN TRUCK BODIES & REPAIR INC. AMTECH ELEVATOR SERVICES ARANA, JONA THON ARCHJTERRA DESIGN GROUP ARROW INTERNATIONAL ARROW TRAILER SUPPLIES INC ASSE BALL, CLIFFORD BEE REMOVERS BELTRAN, OSBALDO ALVARADO BERNELL HYDRAULICS INC BNY WESTERN TRUST BRAUN BLAISING MCLAUGHLIN BUREAU VERITAS NORTH AMERICA INC CALBO CALIFORNIA DIVISION OF THE STATE ARCHITECT CALIFORNIA FRANCHISE TAX BOARD CALIFORNIA SHOPPING CART RETRIEVAL CORP CAPITAL ONE COMMERCIAL CARQUEST AUTO PARTS CARSON, DANIEL CCS ORANGE COUNTY JANITORIAL INC. CENTRAL SCHOOL DISTRICT CHANGING ENVIRONMENTS INC. CINTAS CORP. #150 CITY RENTALS CLEMENT COMMUNICATIONS INC COMEAU. CHAD CONCEPT POWDER COATING Citv 9,820.00 340,039.26 1,329.00 I 0,812.95 6,388.00 16,060.00 63.00 5,461.12 0.00 175.00 79.40 722.30 1,000.00 30.00 90.23 306.00 0.00 81.00 3,450.64 779.81 921.00 12,302.50 0.00 396.79 200.00 250.00 145.00 459.00 125.06 1,750.00 3,324.98 9,379.93 3,235.00 788.40 1,348.11 60.00 3,444.01 161.36 0.00 35,563. 17 7,554.00 4,138.11 1,068.77 37.50 240.90 0.00 660.00 User: VLOPEZ -VERONICA LOPEZ Page: Report: CK_-AGEN DA_REG]ORTRAIT�CONSOLI DATED -CK: Agenda Ch eck Register Portrait 1 Fire Amount 0.00 9,820.00 0.00 340,039.26 0.00 1,329.00 0.00 10,812.95 0.00 6.388.00 0.00 16,060.00 0.00 63.00 0.00 5,461.12 840.46 840.46 0.00 175.00 0.00 79.40 0.00 722.30 0.00 1,000.00 0.00 30.00 0.00 90.23 0.00 306.00 75.60 75.60 0.00 81.00 0.00 3,450.64 0.00 779.81 0.00 921.00 0.00 12,302.50 2,386.98 2,386.98 0.00 396.79 0.00 200.00 0.00 250.00 0.00 145.00 0.00 459.00 0.00 125.06 0.00 1.750.00 0.00 3,324.98 0.00 9,379.93 0.00 3,235.00 0.00 788.40 0.00 1,348.11 0.00 60.00 0.00 3,444.01 0.00 161.36 208.00 208.00 743.70 36.306.87 *** 0.00 7,554.00 0.00 4,138.11 0.00 1,068.77 0.00 37.50 0.00 240.90 260.00 260.00 0.00 660.00 Current Date: 11/23/2015 Time: 13:41 :21 P1 P2 P3 P4 P5 P6 P7 P8 P9 STAFF REPORT RANCHO CUCA�10NGA POLICE DEPARTMENT Date: December 2, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Danielle Boldt, Chief of Police � By:Danielle Boldt, Chief of Police RANCHO CucAMONGA Subject: APPROVAL TO AMEND CONTRACT FOR LAW ENFORCEMENT SERVICES TO ASSUME COUNTY AREA RESPONSIBILITES AND RECEIVE A CREDIT TO THE SCHEDULE A IN THE AMOUNT OF $39,042 EFFECTIVE JANUARY 9, 2016 THROUGH JUNE 30, 2016. RECOMMENDATION The Police Department recommends that the City Council authorize an amendment to the Schedule A contract for law enforcement services from January 9, 2016 through June 30, 2016. The amendment would reimburse the City $39,042 in exchange for the assumption of law enforcement services rendered to the unincorporated areas immediately north of the City boundary. BACKGROUND ANALYSIS As part of the San Bernardino County Sheriff's Department's efforts to enhance service delivery throughout the county, the Office of the Sheriff conducted an analysis of law enforcement services rendered to the unincorporated areas north of the City's boundaries. They found that in the course of one calendar year, the services are equivalent to the workload of % of a full time deputy sheriff. Due to the extended arrival times and other staffing related concerns, the areas assessed would be better served by Rancho Cucamonga deputy sheriffs. The City residents who reside adjacent to the unincorporated area would also be better served when they are effected by public safety issues generated in the unincorporated areas. The statistics and impacts have been reviewed by me, and I recommend City Council approves an amended contract effective January 9, 2016 through June 30, 2016 wherein the City would provide law enforcement services to the affected area and receive compensation equivalent to % of a full time deputy sheriff position. At the conclusion of the contract period, we will submit a report to City Council with a review of performance and recommendations for further consideration. P10 P1 1 P1 2 P1 3 P1 4 P1 5 P16 P17 STAFF REPORT PUBLIC Wrnu<s SERVICES DEP!1.RTi\fENT Date: December 2, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains, and Fleet Superintendent Ruth Cain, CPPB, Purchasing Manager � r· Rl\NCHO CucAMONGA Subject: CONSIDERATION TO AUTHORIZE THE PURCHASE OF TWO (2) TRAFFIC SIGNAL CONTROLLER CABINETS FROM ECONOLITE, OF ANAHEIM, CALIFORNIA, IN THE AMOUNT OF $118,830.24, IN ACCORDANCE WITH REQUEST FOR BID ("RFB") #15/16-009 TO BE FUNDED FROM ACCT. NO. 1712001-5603 (EQUIPMENTNEHICLE REPLACEMENT FUND) RECOMMENDATION It is recommended that the City Council authorize the purchase of two (2) Traffic Signal Controller Cabinets from Econolite, of Anaheim, California, in the amount of $118,830.24, in accordance with Request for Bid ("RFB") #15/19-009 to be funded from account number 1712001-5603 (EquipmentNehicle Replacement Fund). BACKGROUND/ANALYSIS City Council approved the purchase of two (2) Traffic Signal Controller Cabinets in the adopted FY 2015/16 budget as part of the Equipment/Vehicle Replacement fund. These traffic signal controller cabinets will be used by the Public Works Services Traffic Signal and Safety Lighting section to replace any cabinets damaged as a result of traffic collisions or equipment failure. The Public Works Services Department provided specifications to the Purchasing Division for the purchase of the traffic signal controller cabinets. Purchasing prepared and posted a formal Request for Bid (RFB) #15/16-009 to the City's automated procurement system. There were three-hundred twenty-nine (329) vendors notified; ten (10)prospective bidders downloaded the RFB documentation, and only one (1) response was received. After analysis of the bid response by the Streets, Storm Drains, and Fleet Superintendent and Purchasing staff, it has been determined to be in the City's best interest to recommend an award to Econolite, of Anaheim, California, for two (2) Traffic Signal Controller Cabinets. All applicable solicitation documentation is on file in the City's electronic bidding system and can be accessed through the City's Internet at www.cityofrc.us. Respectfully sub�et�J:Jw.)� William Wittkopf Public Works Services Director WW/ER:rc P18 STAFF REPORT R:\NCHO CUC\,\IONG_\ POLICE DEP_\RTJ\IENT DATE: TO: FROM: BY: Dec 2, 2015 Mayor and Members of the City Council John Gillison, City Manager Danielle Boldt, Police Chief Jeff Notaro, Sergeant SUBJECT: CONSIDERATION TO DONATE THREE "EZ GO EXPRESS L6" GASOLINE GOLF CARTS VALUED AT $36,556.48 TO THE COUNTY OF SAN BERNARDINO FOR USE BY OUR LAW ENFORCEMENT STAFF TO PATROL THE VICTORIA GARDENS MALL, PACIFIC ELECTRIC TRAIL, LOCAL PARKS AND OTHER AREAS WITHIN THE CITY. RECOMMENDATION Staff recommends the City Council authorize the donation of three "EZ Go Express L6" gasoline golf carts valued at $36,556.48 to the County of San Bernardino for use by the Rancho Cucamonga Police Department to patrol the Victoria Gardens Mall, Pacific Electric Trail, local parks and other areas within the city. BACKGROUND: In July 2015, the City of Rancho Cucamonga purchased three EZ-Go Express gasoline powered golf carts from Town and Country Golf Carts in Hemet for use by the Rancho Cucamonga Police Department. In order for the vehicles to be used by county personnel, the vehicles must be transferred to the County of San Bernardino. Responsibility for liability and maintenance will be the same as that provided for other vehicles within the police department's fleet. When the useful life of the vehicle ends, the title will be transferred back to the city of Rancho Cucamonga. Respectfully submitted, 4:i� Danielle Boldt Chief of Police P19 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: To: December 2, 2015 Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Willie Valbuena, Assistant Engineer RANCHO CucAMONGA Subject: CONSIDERATION OF APPROVAL OF A REQUEST TO SUMMARILY VACATE A 25-FOOT WIDE STORM DRAIN EASEMENT, LOCATED AT THE NORTHEAST CORNER OF HAVEN AVENUE AND THE SR-210 FREEWAY (V-231)-APN 201-272-23 RELATED FILES: DRC2008-00464, DRC2013-00811 RECOMMENDATION It is recommended that the City Council adopt the attached resolution summarily ordering the vacation of the 25-foot wide storm drain easement, and the City Clerk shall cause a certified copy of this resolution and exhibits to be recorded in the office of the County Recorder of San Bernardino County, California. BACKGROUND/ANALYSIS DRC2008-00464 was approved by the Planning Commission on January 28, 2009, for the development of two multi-tenant retail buildings with a drive-thru, located at the northeast corner of Haven Avenue and the SR-210 Freeway. On November 13, 2013, the Planning Commission approved the time extension of the project under DRC2013-00811. During the course of reviewing the project, it was determined that the existing storm drain easement was granted by the State of California to the City. With the City processing the vacation, the existing storm drain easement will become a private drainage easement which will be maintained by the property owner. The property owner will also have the option to construct a new storm drain within the easement around the proposed building and discharge to Haven Avenue. Chapter 4, Article 1, Section 8333 of the Streets and Highways Code allows for an easement to be summarily vacated when it has been superseded by relocation and there are no public facilities within the easement. On November 10, 2015, the Planning Commission found, by minute action, that vacation of the 25-foot wide storm drain easement was consistent with the General Plan. Director of Engineering Services/City Engineer MAS/WV:rlf Attachments: Vicinity Map Legal Description (Exhibit "A") Plat (Exhibit "B") P20 P21 P22 P23 P24 STAFF REPORT ECONOMIC AND COl\lMUNIIT DEVELOPl\lENT DEP.-\RTl\lENT Date: December 2, 2015 RANCHO CucAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Linda Daniels, Assistant City Manager By: Jeffrey A. Bloom, Deputy Cit; Manager Economic and Community Development� Subject: CONSIDERATION TO APPROVE A REAL ESTATE PURCHASE CONTRACT WITH THE HOWARD DUERSON CHASTAIN, JR 2004 TRUST FOR THE PURCHASE OF REAL PROPERTY GENERALLY LOCATED AT THE NORTHEAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE; (APN 229-021-97) AND THE APPROPRIATION OF $1,895,000 FOR PURCHASE AND $40,000 FOR CLOSING COSTS AND CONTINGENCY FOR A TOTAL OF $1,935,000 FROM FUND 25 TO ACCOUNT NO. 1025001-5600 CAPITAL OUTLAY LAND. RECOMMENDATION It is recommended that the City Council: 1.Approve the attached Real Estate Purchase Contract for the purchase of 2.4 acres of real property generally located at the northeast corner of Arrow Route and Rochester Avenue; APN 229-021-97; and 2.Authorize the City Manager or his designee to execute all agreements and documents necessary to effect the purchase and on-going management of the activities of the parcel; and 3.Approve the appropriation of $1,935,000 including the purchase price of $1,895,000, and a contingency for closing costs of $40,000 from Fund 25 to Account No. 1025001-5600. BACKGROUND/ANALYSIS The Rancho Cucamonga Animal Services and Adoption Center was first constructed in 1993 concurrently with the construction occurring at the LoanMart Field and adjacent sports complex. The facility was designed and built to state of the art standards at that time. Over the past 20 years, the services at the facility have grown and the size of the facility is not ideal to meet future needs and has become dated with regard to its design and operational efficiency. The proposed acquisition site is a prominent corner strategically located near the existing sports complex and animal services center where maintenance and operations can be efficiently provided. Additionally, the new site could be developed while continuing use of the existing animal services facility due to the close proximity to these corners. The opportunity to acquire a comparable property at a reasonable market price has not presented itself until now. In early November 2015 staff became aware that the vacant 2.4 acres on the northeast corner was listed for sale (Exhibit A). Following City Council authorization and direction, staff began negotiations to purchase the property and has reached tentative agreement to acquire the property at its appraised full market value of $1,895,000. This was also the listing price for the property. The tentative terms P25 P2 6 P2 7 P2 8 P2 9 P3 0 P3 1 P3 2 P3 3 P3 4 P3 5 P3 6 P3 7 P38 P39 P40 P41 P42 P43 P44 P45 P46 P47 P48 P4 9 P5 0 P5 1 P5 2 P5 3 P5 4 P5 5 P5 6 P5 7 P5 8 P5 9 P6 0 P6 1 P6 2 P6 3 P6 4 P6 5 P6 6 P6 7 P6 8 P6 9 P7 0 P7 1 P7 2 P7 3 P7 4 P7 5 P7 6 P7 7 P78 P79 P8 0 P8 1 P8 2 P8 3 P84 P85 P86 P87 P88 P89 P90 P91 P92 P93 P94 P95 P96 P97 P98 P99 P100 P101 P102 P103 P104 P105 P106 P107 P108 P109 P110 P111 P112 P113 P114 P115 P116 P117 P118 P119 P120 P121 P122 P123 P124 P125 P126 P127 P128 P129 P130 P131 P132 P133 P134 P135 P136 P137 P138 P139 P140 P141 P142 P143 P144 P145 P1 4 6 P1 4 7 P1 4 8 P1 4 9 P1 5 0 P1 5 1 P1 5 2 P1 5 3 P1 5 4 P1 5 5 P1 5 6 P1 5 7 P1 5 8 P1 5 9 P1 6 0 P1 6 1 P1 6 2 P1 6 3 P164 P165 P166 P167 P168 P169 P170 P171 P172 P173 P174 P175 P176 P177 P178 P179 P180 P181 P182 P183 P184 P185 P186 P187 P188 P189 P190 P191 P192 P193 P194 P195 P196 P197 P198 P199 P200 P201 P202 P203 P204 P205 P206 P207 P208 P209 P210 P211 P212 P213 P214 P215 P216 P217 P218 P219 P220 P221 P222 P223 P224 P225 P226 P227 P228 P229 P230 P231 P232 P233 P234 P235 P236 P237 P238 P239 P240 P241 P242 P243 P2 4 4 P2 4 5 P2 4 6 P2 4 7 P2 4 8 P2 4 9 P2 5 0 P2 5 1 P2 5 2 P2 5 3 P2 5 4 P2 5 5 P2 5 6 P2 5 7 P2 5 8 P2 5 9 P2 6 0 P2 6 1 P2 6 2 P2 6 3 P2 6 4 P2 6 5 General Plan Amendment DRC2015-00388 Victoria Community Plan Amendment DRC2015-00390 City Council December 2, 2015 Project Proposal The Planning Commission approved the related Development Review and Tentative Parcel Map and Conditional Use Permit on November 10, 2015 for the development of a 100,135 square foot commercial center on 10.94 acres of land A request to change the General Plan Land Use designation from Low Medium (LM) Residential to Neighborhood Commercial (NC) A request to change the Victoria Community Plan Zoning designation for the 10.94 acre project site from Medium Residential (M) to Village Commercial, change 4 acres north of the project site from Medium (M) Residential to Low Medium (LM) Residential and a text amendment clarifying development standards 10.08 Acre Project Site 4 Acres .86 Acre Additional Mitigation Measure •Comments were received from the California Department of Fish and Wildlife (CDFW) regarding the potential necessity for the project to file Notification of Lake or Streambed Alteration Agreement (LSA)in compliance with Section 1602 of the Fish and Game Code. •Staff met with CDFW and determined that the project should file the necessary documents to determine whether a LSA is necessary. •A new mitigation measure has been added to the Initial Study Parts II and III requiring that the applicant,prior to earth moving activities,file the necessary documents to determine whether an LSA is necessary. Recommendations Staff recommends that the Planning Commission take the following actions: Approval of General Plan Amendment DRC2015-00388 and Victoria Community Plan Amendment DRC2015-00390 through adoption of the attached Resolution and Ordinance and adopt the related Mitigated Negative Declaration of environmental impacts with the added mitigation measure WEST-SIDE PARKS, LANDSCAPING, AND STREET LIGHTING DISTRICTS Options for Continued Fiscal Stability City Council Meeting December 2, 2015 PD (Park District) 85 •Formed in 1985 •Funds Red Hill and Heritage Parks •28,000 parcels •$31 per SF/year; not increased since 1985 •Currently “C-” level service, considerable deferred maintenance •Current budget: $1.27 million LMD 1 •Funds parks and street landscaping within nearly the same boundaries as PD 85 •18,000 parcels •7 parks -Bear Gulch, East and West Beryl, Old Town, Church Street, Golden Oak, Hermosa •Currently “C-” level service •Rate $92.91 per SF/year; not changed since 1993 •Current budget: $1.2 million West Side Parks, Landscaping, and Street Lighting—Long Term Fiscal Stewardship •Current parks, landscaping and lighting were all developed to be self funded from maintenance districts. •5 cents per one dollar of property tax goes to the General Fund. •Maintenance reductions have been necessary to balance budgets resulting in a decline in landscaping and park conditions Budget Balancing Principles •Provide best possible services with funds available •Look for solutions which preserve fiscal equity throughout the community •Preserve core functions of each park within the Districts •Priority will be to maintain safe conditions •Wherever possible, avoid irreversible changes Service Level Reductions •Previous service level reductions have lowered costs and balanced budgets •Parks and parkway areas currently “C-” level of service. •It is proposed that an ongoing service level of “C” be targeted •Continued reductions in turf and irrigated areas will be required, as water rates rise 3-5% per year Contracting Out Services •LMD 1 mostly contract maintained •PD85 maintenance performed by City staff •Youth sports groups provide various volunteer contributions •It is proposed to solicit bids for all LMD1 and PD85 maintenance •Includes bid alternative to replace volunteer efforts, if necessary due to burnout •The net savings of contracting out not known until bids come in •Time is of the essence –budget process for FY16/17 for begins in January. Contracting Out Services (con’t) •Previous cost reductions reduced Public Works staffing •Contracting out would result in a loss of 4 Public Works FTE positions •No staff will lose their job; retirements and other staff attrition will allow affected staff to be reassigned •No final decision until bids are back, and meet and confer completed with labor groups •Any net savings reallocated to deferred maintenance and/or relieving stretched volunteer resources Reallocation of Special District Administrative Costs •The budget charges all 35 special districts for their finance, human resources, and technology support through a Cost Allocation Plan (CAP) •Consistent with methodologies widely adopted by other state, county, and local agencies •Reductions in staff allow reduction in CAP •50 percent reduction in CAP proposed for these districts •Reduces costs for Districts by $90,450 General Benefit vs. Special Benefit •Proposition 218 created a new concept for allocating costs based on benefits - •“Special benefit” to parcels is quantified and assessed •“General benefit” is to the general public; also quantified, paid from other sources (typically General Fund) •The General Fund picks up the General Benefit component in LMD2, based on case law over the last 5-7 years. •Older districts like PD85 and LMD1 are not legally required to have a General Benefit contribution, but it is permissible. Option for Establishing General Benefit Contribution •Staff proposes to support 11% ($308,580) of the expenses in PD 85 and LMD 1 to reflect an estimated General Benefit. •Approving this contribution provides fiscal relief and fiscal parity with the newer Districts. Sports Organization Light Fees •No fees are currently assessed for sports field lighting citywide •Some youth sports groups make contributions to the facilities •Volunteer field maintenance •Voluntary $5 contributions per player •Rancho Cucamonga one of 8 cities out of 29 surveyed who do not charge for field and light use •Lighting systems are beginning to fail and parts are not available for many older lighting systems •Becoming a critical situation at Old Town and Heritage Parks Proposed Citywide Sports Lighting Changes •Install credit card readers and electronic controls on all sports field lighting •A $6 per hour charge would cover the maintenance and replacement of sports field lights •Eliminate $5 voluntary contributions to offset some of the new cost of the fee •Reduces avoidable costs by turning off field lights when not in use •At Red Hill Park, replace the current single-meter system with multiple meters •Single meter creates higher electricity costs due to tiered rates •Cost of $260,000 to rewire and re-meter, to take advantage of lower electricity rates Water Costs •Water continues to be significant portion of costs -rates expected to increase 3.7% in 2016 •The Governor is proposing the extension of the drought declaration •Recycled water is used at Red Hill Park where available •No immediate plans by CVWD to further develop reclaimed water infrastructure •Ongoing adjustments in landscaping will continue to prevent large water cost increases •Staff will adjust irrigation use should El Niño conditions produce additional rain Capital Reserves and Emergency Repairs •Aging parks and facilities requiring increasing levels of maintenance and repair –just like our homes •Major facility improvements have been deferred to help control the budgets •To continue to keep parks in a safe condition, it is necessary to create a capital reserve fund for PD85 and LMD 1 •New line item to be created •Does not add additional funds, but creates a plan •Budgeting for these items results in a more realistic annual operating budget. Future Budget Balancing Options •Cell tower revenue possibilities •Solar Power generation possibilities Fiscal Impact to PD85 and LMD 1 •Assuming the presented adjustments are made, budgets for FY16/17 are projected to remain balanced •Reduced service levels would be sustained •Some emergency repairs would be possible •Some capital replacement funds would be accrued •Exact dollar savings cannot be determined until results of contract bidding is complete and final costs are calculated Los Amigos Park •Park design is complete; construction finish by March 2017 to receive $3.9 million grant reimbursement •If project does not move forward, an estimated $250,000 - 300,000 repayment would be due to the State. •Estimated annual maintenance and operation cost of $154,850 to the General Fund •LMD 1 cannot absorb this cost •No final decision on the project needed tonight - •Recommended asking staff to investigate partnerships •Final decision needed in March 2016; in the meantime, bid process move ahead Recommended Actions (per staff report) 1.Approve one time General Fund contribution of $40,000 to install credit card activated controls on ball field lights citywide. 2.Direct staff to prepare a resolution for FY 16/17 creating a $6 per hour lighting charge for all fields, courts and arenas to cover electricity, maintenance, and capital replacement costs. 3.Direct staff to discontinue $5 voluntary contribution by youth sports groups effective FY16/17. 4.Approve a one time $260,000 General Fund Capital Reserves expense to separate electrical meters and circuits at Red Hill Park to reduce usage rates. 5.Approve a one time expense of General Fund Capital Reserves in the amount of $14,650 to fund solar feasibility analysis at 4 parks. Recommended Actions (cont.) 6.Direct staff to solicit bids for contract maintenance for PD 85 and rebid LMD 1 maintenance contract, all to include alternative for contract sports field maintenance to assist volunteers and youth sports groups. 7.Direct staff to proceed with agenda item to authorize bidding of Los Amigos Park construction and seek partnerships with Cucamonga School District, CVWD and others to support the annual maintenance. A final report to be presented to the City Council in February 2016. 8.Direct staff to move forward with proposed FY16/17 budget including line items for emergency repair and capital replacement reserves. Red Hill Park Lake Modernization •Following value engineering, the low bid for rehabilitating the lake is $288,975, plus a $28,900 contingency, for a total of $317,875 •Annual lake maintenance is estimated at $78,000 •Reflecting unique value to the larger community, costs of the lake rehabilitation and maintenance could be General Fund •If transfer to General Fund were approved a separate accounting is proposed to track the annual costs. Recommend discussion and direction to staff. Questions Total One Time General Fund Capital Reserve Impacts •Red Hill Electrical Metering $260,000 •Lighting Metering/Readers $ 40,000 •Red Hill Lake Modernization $317,900 •Solar Feasibility Study $ 14,650 •TOTAL $632,550 New Annual General Fund Operational Costs •Reallocation of Administrative Costs $ 90,450 •General Benefit Equivalent Contribution $305,580 •Red Hill Lake maintenance $ 78,000 •Los Amigos Park $154,850 •TOTAL $628,880 P278 P279 P280 P281 P282 P283 P284 City Clerk’s Office Filing Officer for Campaign Finance Disclosure Forms 10 active campaign committees filing semi-annual campaign statements PROPOSED ORDINANCE: Allow electronic filing of campaign statements Only filers spend $1,000 or more per election Not required until Feb. 1, 2017 Compliant with State Law (FPPC, Secretary of State, Government Code) PUBLIC BENEFITS: •Instant results –filings are Posted immediately as they are filed and automatically redacted for safe public viewing •Increased transparency through searchable data base and use of open data source for higher level analytics •User help available 24/7 CANDIDATE AND TREASURER BENEFITS: •Free campaign finance system to assist first-time treasurers and candidates •System design ensures that all required data is complete, reducing the need of amendments due to errors •Data entry may take place periodically or all at once, with information saved for future filings •Electronic delivery provides fast and convenient filing method ADMINISTRATIVE EFFICIENCIES: •Reduces of amendments •Generates correspondence for notifying filers •A public portal for viewing statements and reduces the number of requests for information •Saves money by requiring fewer staff to process documents •Supports the City’s Sustainability Initiatives in promoting a paperless system for filing WHO USES CAMPAIGN E-FILING? Cities: ◉Anaheim ◉Burbank ◉Covina ◉Glendale ◉Glendora ◉Huntington Beach ◉Irvine ◉Lake Forest ◉Pasadena ◉Rialto ◉San Dimas ◉Santa Ana ◉San Bernardino ◉Riverside ◉San Luis Obispo ◉Butte ◉Marin ◉Riverside ◉Los Angeles ◉Ventura ◉Santa Clara Counties: ◉Oceanside ◉Fresno ◉San Bernardino ◉San Diego ◉San Francisco ◉Berkeley ◉Santa Rosa ◉Oakland NETFILE: Over 110 systems in CA government agencies Meets CA Secretary of State Standards for Electronic Filing SECURITY: Uses the same data encryption used by banks for online banking Built in redundancy ensures continuity of operation Data is backed up at three different locations Secured Cloud Storage In the event of a disaster, data availability within 24 hours (estimated to be as little as 6 hours) MEMORANDUM CITI' CLERK'S OFFICE Date: To: From: December 2, 2015 Mayor and Members of the City Council John R. Gillison, City Manager Linda A. Troyan, MMC, City Clerk Services Director Subject: November 3, 2015 Special Election Results and Associated Costs RECOMMENDATION RANCHO CucAMONGA 1.The City Clerk Services Director recite into the minutes the results of the Canvass of the November 3, 2015 election; and 2.Council adopt Resolution No.15-212 declaring the results of the November 3, 2015 Special Election. BACKGROUND/ANALYSIS A Special Election was held in the City of Rancho Cucamonga on Tuesday, November 3, 2015 for Measure A -adoption of a special tax within the boundaries of West-Side Neighborhood Parks and Street Lighting Community Facilities District No. 1 of the City of Rancho Cucamonga. The Registrar of Voters of the County of San Bernardino canvassed the returns of the election and has certified the results to the City of Rancho Cucamonga. Upon certification, the City Council shall meet to declare the result of the election. The "Official Canvass" is attached to the Resolution. FISCAL IMPACT On March 1, 2015, City Council took action to appropriate the budget for Measure A. Expenses associated with Measure A encompass community engagement, public outreach materials, legal, communication, engineering services, citizen surveys, and election costs. These are outlined in Attachment B. Respectfully submitted, •,-�- nd . Troyan City Clerk Services Director Attachment A -Resolution Attachment B -Measure A Outreach and Election costs. P285 P286 P287 P288 P289 P290 P291 P292 P293 P294 P295 STAFF REPORT COr.IMUNITY SERVICES DEP�\RTMENT Date: To: From: By: December 2, 2015 Mayor and Members of the City Council John R. Gillison, City Manager Nettie Nielsen, Community Services Director Melissa Morales, Senior Administrative Secretary RANCHO CucAMONGA Subject: CONSIDERATION OF THE CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S RECOMMENDATION REGARDING APPOINTMENT(S) TO THE PARK AND RECREATION COMMISSION RECOMMENDATION: Staff recommends that the City Council approve the City Council Community Services Subcommittee's recommendation for appointment(s) to serve four-year terms on the Park and Recreation Commission. BACKGROUND: In late August, Park and Recreation Commissioner Jim Hansen tendered his resignation. It should be noted that his seat was set to expire in December 2015. The City Council Community Services Subcommittee met on September 21st to discuss filling the vacancy and concurred with conducting a recruitment. The vacancy was noticed and applications were accepted through October 22 nd. Seven applications were received and interviews were held by the Subcommittee on November 5th. Although there many qualified candidates, the Subcommittee concurred with recommending the appointment of Peter Villegas. For those Council Members unfamiliar with Mr. Villegas, he has been involved here in the City for many years both as a resident and through his employer, the Coca-Cola Company, where he currently serves as a Vice President in the Office of Latin Affairs. In addition, the term for Commission Vice Chair Patricia Morris is also set to expire at the end of the year. The Subcommittee discussed this as well and will present their full recommendation for both seats at the December 2, 2015, City Council meeting. ettie Nielsen Community Services Director P296 STAFF REPORT COl\Ll\IUNITY SERVICES DEP,\RTl\fENT Date: To: From: By: December 2, 2015 Mayor and Members of the City Council John R. Gillison, City Manager Nettie Nielsen, Community Services Director Melissa Morales, Senior Administrative Secretary Subject: CONSIDERATION OF THE CITY COUNCIL COMMUNITY SERVICES SUB COMMITTEE'S RECOMMENDATION REGARDING RE-APPOINTMENTS TO THE COMMUNITY & ARTS FOUNDATION'S BOARD OF DIRECTORS RECOMMENDATION: To approve the recommendation of the City Council Community Services Sub-Committee to re-appoint Linda Bryan and Tina Chen to serve additional four-year terms on the Rancho Cucamonga Community & Arts Foundation's Board of Directors. BACKGROUND: Both Member Bryan and Member Chen have submitted letters requesting re-appointment to the Foundation Board of Directors. Linda Bryan is one of the Foundation's longest standing Members. She has served in various capacities during this time including taking on the role of Secretary/Treasurer and for a number of years as Vice Chair. She continues to work diligently on behalf of the Foundation to fulfill its mission and has been a part of many successful fundraising efforts. Tina Chen joined the Foundation in late 2012 and over the past few years along with Member Taro Barag, has hosted a couple of very successful "Monte Carlo Night" fundraisers. The City Council Community Services Sub-Committee, consisting of Mayor Michael and Mayor Pro Tern Spagnolo, met on November 5th to review the requests and concurred in support of recommending the re-appointment of both Members. The Subcommittee's full recommendation will be presented at the December 2, 2015, City Council meeting. Respectfully submitted, Nettie Nielsen Community Services Director l:\COMMSERV\Council&Boards\CityCouncil\StaffReports\2015\CommFoundAppts 120215. doc P297 STAFF REPORT AD:\HNISTRil.TIVE SER\"ICES GROl:P Date: December 2, 2015 To: From: Mayor and Members of the City Council John R. Gillison, City Manager Lori Sassoon, Deputy City Manager -·.11-.,.\ / } ·-<'"-._ j / ,....)-RANCHO CucAMONGA Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION 13-079 TO ADD LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) TO THE PURVIEW OF THE CITIZENS' OVERSIGHT COMMITTEE AND AMEND CERTAIN OTHER ITEMS BACKGROUND In 2013, during the public engagement process regarding the Victoria Park and Landscape Maintenance District (LMD 2), fiscal oversight and accountability were the theme of many discussions. To that end, when property owners approved new rates in LMD 2 in June 2013, as part of that action a Citizens' Oversight Committee was established. The purpose of this Committee was to meet annually to review the annual audit after it is prepared, and confirm that the revenues received from the assessments were spent appropriately. The Committee has neither budgetary or operational decision-making authority, nor the authority to allocate financial resources or direct staff. As established in Resolution 13-079, the Committee will be made up of members of the public who must be at least eighteen years of age and own property within any LMD under the oversight of the Committee. In March of 2014, the Council adopted an additional resolution amending the scope of the Committee to add LMD 4-R (Terra Vista) and LMD 6-R (Caryn Communities). This change was made in recognition that property owners in these districts had also approved new rates within the last several years. Additionally, in November 2014, the Council adopted an additional resolution amending the composition of the Committee to expand its membership from five (5) to six (6) members. PROPOSED RESOLUTION On November 17, 2015, City Council established the West-Side Citizens' Oversight Committee, with oversight of PD 85, LMD 1, and SLD 2. At that same meeting, the City Council action included direction to bring forward an action to include Landscape Maintenance District No. 7 (North Etiwanda) to the purview of the existing Citizens' Oversight Committee that has oversight of LMD's 2, 4, and 6. LMD 7 is a planned community facing fiscal challenges and could benefit from this Committee's review and feedback. With the establishment of the new West-side committee, it is recommended that the City Council change the name of the established Landscape Maintenance District Citizens' Oversight Committee to the more accurate and descriptive name of Planned Communities Citizens' Oversight Committee. This name change will provide clarity as to the nature of these two similar yet separate groups. Finally, it is recommended that the City Council change the number of committee members from six (6)to at least five (5) to provide flexibility in staffing the Citizens' Oversight Committee. Re�pectfully submitted, I , .. 1U)f\A -��tiv\ 1Lon Sassoon Deputy City Manager/Administrative Services P298 P299 RESOLUTION NO. 15-209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION 13-079 TO ADD LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) TO THE PURVIEW OF THE CITIZENS' OVERSIGHT COMMITTEE AND AMEND CERTAIN OTHER ITEMS WHEREAS, the City of Rancho Cucamonga, California (the "City") has established landscape and lighting assessment districts (the "LMDs") pursuant to the Landscaping and Lighting Act of 1972 ("1972 Act") (California Streets and Highways Code Section 22500 et seq.); and WHEREAS,the LMDs are located in communities throughout the City and provide a variety of landscape maintenance services that specially benefit properties within the respective LMDs; and WHEREAS, on June 5, 2013,the City Council adopted Resolution No. 13-079, establishing the City's Landscape Maintenance District Citizens' Oversight Committee (the"Citizens' Oversight Committee") and mandating that the Victoria Neighborhood Parks and Landscape Maintenance District ("LMD 2 (Victoria)") be subject to this oversight; and WHEREAS, on March 20, 2014, the City Council adopted Resolution No. 14-048 to add Landscape Maintenance Districts 4-R (Terra Vista) ("LMD 4-R (Terra Vista)") and 6-R (Caryn Communities) ("LMD 6-R (Caryn Communities)") to the purview of the Citizens' Oversight Committee; and WHEREAS, the City Council now desires to further amend Resolution No. 13-079 to (i) change the name of the Citizens' Oversight Committee, (U) add Landscape Maintenance District No. 7 (North Etiwanda) ("LMD 7 (North Etiwanda)") to the purview of the Citizens' Oversight Committee, and (iii) amend the number of members on the Citizens' Oversight Committee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: A. Sections 1, 3 and 10 of Resolution 13-079 are hereby deleted in their entirety and replaced as follows: 1. Committee: The Planned Communities Citizen Oversight Committee is hereby established. 3. Committee Composition: The Committee shall consist of at least five members of the public. a. All members of the Committee shall be at least 18 years of age. b. All members of the Committee shall own property within any LMD under the oversight of the Committee. c. The City Council shall solicit members of the Committee through an open application process. P300 10. Planned Communities: LMD 2 (Victoria), LMD 4-R (Terra Vista), LMD 6- R (Caryn Communities) and LMD 7 (North Etiwanda) shall each be subject to the oversight of the Committee. B. All other items in Resolution Nos. 13-079 and 14-048 shall remain the same. PASSED, APPROVED, AND ADOPTED this day of , 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice Reynolds, City Clerk I, Janice Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a Meeting of said Council on the day of , 2015. Executed this day of , 2015 at Rancho Cucamonga, California. Janice Reynolds, City Clerk