The URL can be used to link to this page

Home My WebLink About14/02/03 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. February 3, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamong Public Library. Acting in that capacity on T(Ayl aq� a-0/LJ at M 1 posted a true and correct copy of the Library Board of Trustees meeting Tagenda dated r-r6, 3ao/5! to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on %-d°/lq at Rancho Cucamonga. City of Rancho Cucamonga By: V vut - Hca Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 3, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry , Gonzalez , Leal May Soehnel _, Sommer_ and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: 3 December, 2013. 2. Approval of Minutes: January 21, 2014. 8 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. 2014 Library Telethon Update. Discussion led by President Leal. 2. Update on ad hoc sub-committees. Discussion led by President Leal. 1 LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 3, 2014 2 RANCHO CUCAMONGA F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, January 29, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES DEPARTMENT }_ RANCHO Date: February 3, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director +(C� Subject: TREASURER'S REPORT — DECEMBER, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH December, 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $117,504.13 $926.00 ($13,758.40) $104.671.73 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy $5,000.00 $5,000.00 Play & Learn IslandsTM ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $5,000.00 $5,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1.293.061.65 $926.00 ($13.758.40) $1,280,229.25 LAIF Account $1,220,646.96 LAIF Interest $0.00 Union Bank Account' $59,582.29 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,280,229.25 3 Ti IEA5UREWs RG,PoRT-DI CFMIIER,2013 PAGE 2 FEBRUAm,3,2014 Revenues: $926 Rental Payment $ 900.00 General Fund Memorial Gift $ 25.00 General Fund Grapevine Donation $ 1.00 General Fund Expenditures: $13,758.40 City of Rancho Cucamonga $ 390.88 General Fund Reimbursement for items purchased as a thank you From the Library Foundation Board. Faust Media Services (2014 Calendar) $ 13,367.52 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT DECEMBER 2013 Beginning Balance $1,293,061.65 LAIF Interest Earned Deposits 12/10/2013 900.00 12/12/2013 26.00 926.00. Transfers - Less Checks #010118 (390.88) #010119 (13,367.52) (13,758.40) Ending Balance $ 1,280,229.25 Union Bank, Statement Ending Balance $ 59,582.29 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,220,646.96 Adjusted Bank Balance $ 1,280,229.25 5 T Page I of 2 UnionBank�;,o F A c c o u N T 5 RANCHO CUCAMONGA PUBLIC UBRAR UNION BANK Statement Number: H GOVERNMENT SERVICES- SOUTH 0274 11/30/13. 12/31/13 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries _ 800.798-6466 - Thank you for banking with us ' _ since 2008 CY30M 210000 0006940013879 .]377313 ' RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services using your smortphone with Union Bank's Mobile Business Center without enrollment through the Online Business Center. Check balances, initiate transfers, approve wires securely, manage stops, and view and make decisions on Positive Pay exceptions wherever you have mobile Internet service. To learn more, call your treasury relationship manager or.contact Treasury Management Sales at BOC1B83-0285. PUBLIC FUND CHECKING SUMMARY Account Number: p Days in statement period: 32 Beginning bolance on 11/30 $ 72,414.69 Total Credits 926.00 Deposits ( 2( 926.00 Total Debits -13,758.40 Checks paid (2( -13,758.40 Ending Balance on 12/3) $ 59,582.29 CREDITS Deposits f including check Dore Dweaption Rehrenmp Amount and cash credits 12/11 CCV DEPOSR SEGH1121ITTOO20 A-00000000015 90222239 $ 900.06- 12/12 00.00>12/12 CCVDEPOSIT SEOI11212CE1410 A-OOOOOOOOOOS 90220437 26.06'" 2 Deposits Total amount $ 926.00 DEBITS Checks paid y Number Dote Amount Number Date Amount Number Dote Amount 1011,8 12/10 $ 390.8V 10119 12/11 $ 13,367.52 2 Cbecks Pad Total amount $ 13,758.40 DAILY LEDGER BALANCE Dole Ledger Bolann Dote Ledger Solo nro Dote Ladner Babnn 11/30.12/9 $ 72,414.69 12/11 $ 59,556.29 $ 12/10 72,023.81 12/12-12/31 59,582.29 Nix F:, FSC C1099e0 6 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment Fund P.O. Box www.treasurer.ca:gov/i mia-laif Sacramento,to, CCA A 94209-0001 January 08,2014 (916) 653-3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions December 2013 Staten Account Summary Total Deposit: 0.00 Beginning Balance: 1,220,646.96 Total Withdrawal: 0.00 Ending Balance: 1,220,646.96 ittps://Iai&ns.treasurer.ca.gov/RegularStatement.aspx 1/8/2014 7 STAFF REPORT ri LIBRARY SERVICES DEPARTNIENT RANCHO Date: February 3, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of January 21, 2014. . BACKGROUND/ANALYSIS Attached, please find the minutes for the adjourned meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, �`0 YXNV �Gt� Robert Karatsu Library Director 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Tuesday, January 21, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:21 p.m. Present were Members Akahoshi, Amsler, Davies, Gonzalez, Leal, and Soehnel. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: November, 2013. C2. Approval of Minutes: December 2, 2013 and January 6, 2014. MOTION: Moved by Member Amsler to approve the Consent Calendar, seconded by Member Akahoshi, motion carried, 6-0-4 (with Gilfry, May, Sommer and White absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that on Saturday evening, "Hot August Night" with Dean Colley would be performing at the 2014 Telethon. David Allen will also be volunteering at the Telethon. Chris Little has stated he would like to be part of the Trivia. The entertainment section for the Telethon should be complete in the next two weeks. Michelle Perera, Assistant Library Director, stated that on Friday, February 7`h, Black History Cultural Arts Night would be held from 7 to 9 p.m. at the Biane Library. 9 Library Foundation Board Minutes January 21, 2014 Page 2 E. BOARD BUSINESS E1. 2014 Library Telethon Update: Discussion led by President Leal. President Leal reviewed the Magic Word lists with the Members. She asked that each Member select which donors they would like to follow up with for a donation to the Telethon. Letters have been sent to each donor on the lists. E2. Update on ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. G. ADJOURNMENT MOTION: Moved by Member Gonzalez to adjourn to Monday, February 3, 2014, at 6 p.m. in Tri-communities Room at City Hall, seconded by Member Davies, motion carried, 6-4. The meeting adjourned at 6:30 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 10