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Home My WebLink About14/04/07 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. April 7, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *s+ Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President "Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member LIBRARY FOUNDATION BOARD AGENDA APRIL 7, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry , Gonzalez , Leal May Soehnel_, Sommer_ and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. "�t F BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. D. PUBLIC PRESENTATION 1. Update of the West Side Districts and Street Lighting Districts. Presented by Francie Palmer, Community Services Marketing Manager. E. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: January 3 and February, 2014. 2. Approval of Minutes: February 3 and March 3, 2014. 13 1 LIBRARY FOUNDATION BOARD AGENDA APRIL 7, 2014 2 RANOHO CncAmoNCA F. LH3RARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. G. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. 2014 Library Telethon debrief. Discussion led by President Leal. 2. 2014 Tour de Fork event. Discussion led by President Leal. 3. 2014 San Bernardino Big Give Campaign. Discussion led by 17 President Leal. 4. Review of 2014 Strategic Plan. Discussion led by President 19 Leal. 5. New members update. Discussion led by President Leal. 6. Update on ad hoc sub-committees. Discussion led by President Leal. H. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. I. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, April 2, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on -1 1 a, dOi� at �✓) I posted a true and correct copy of the Library Foundation Board meeting agenda dated /fpr / -7 '-) to be held in the Tri-communities Room located at 10500 Civic Drive, Rancho Cucamonga. I declare under penalty of perjury that the for going is true and correct and that this declaration was executed on 1f-a —/ at Rancho Cucamonga. City of Rancho /Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga STAFF REPORT LIBRARY SFRVICEs DFPARnIFNT RANCHO Date: April 7, 2014 CUCAMONGA J To: Rancho Cucamonga Library Foundation n� From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT—JANUARY, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH January2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $104,671.73 $7,193.31 $111,865.04 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy $5,000.00 $5,000.00 Play & Learn IslandsTM ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218,801.97 $218.801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills- Edison $5,000.00 $5,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,280,229.25 $7,193.31 $0.00 $1,287,422.56 LAW Account $1,220,646.96 LAIF Interest $786.50 Union Bank Account` $65,989.10 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,287,422.56 3 TREASURER's Rr;PORT—JANUAizY,2014 PAGE 2 APRII.7,2014 Revenues: $7,193.31 Rental Payment $ 900.00 General Fund PAB Snack Machine $ 18.81 General Fund LAIF Interest $ 786.50 General Fund Southern California Gas Company $ 5,000.00 General Fund PayPal Donation $ 488.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT JANUARY 2014 Beginning Balance $1,280,229.25 LAW Interest Earned 786.50 Deposits 1/8/2014 5,000.00 1/912014 900.00 1/29/2014 18.81 5,918.81 Transfers 488.00 Less Checks Ending Balance $ 1,287,422.56 Union Bank, Statement Ending Balance $ 65,989.10 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,221,433.46 Adjusted Bank Balance $ 1,287,422.56 5 1111 IMENT Page IofI UnionBank ®� ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 01/01/14-01/31/14 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 800-798-646mer WflBS LOS ANGELES CA 90051-3840 806-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank Go to m.unionbank.com on your smartphone to check balances,initiate transfers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800883-0285. Public Fund Checking Summary Account Number. Days in statement period:Days in statement period:31 Balance on 1t 1 $ 59,582.29 Total Credits 6,406.81 Deposits(3) 5,918.81 Electronic credits(1) 488.00 Total Debits 0.00 Balance on 1/31 $ 65,989.10 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 1/9 CCV DEPOSIT SEO#0109DP1410 A-0000000001S 90220736 $ 900.00 1/&,}.l:. _ UNENCODED�COURIER DEPOSIT"- — -. _--47211477 - 5,00000 1/30 UNENCODED COURIER DEPOSIT - - 4 __ _5730988 '' - 18.81 3 Deposits Total $ 5,916.81 Electronic credits Date Description/Location Reference Amount 1/13 PAYPAL TRANSFER PPD'•"""'•'B5Z4 50258565 $ 488.00 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 1/1-1/8 $ 59,582.29 1/13-1/29 $ 65,97029 j1/9r1/12?t T:? '-""'t'"r" -'s 65�482i29 1/30.1131 ""- �.. 65;989.`101 6 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Box 942809 Sacramento,CA 94209-0001 www.treasurer.ca.gov/pmia-laif (916)653-3001 February 05, 2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions January 2014 Statemet Effective Transaction Tran Confu-m Date Date Type Number Authorized Caller Amount 1/15/2014 1/14/2014 QRD 1421698 SYSTEM 786.50 Account Summary Total Deposit: 786.50 Beginning Balance: 1,220,646.96 Total Withdrawal: 0.00 Ending Balance: 1,221,433.46 tttps://Iaifms.treasurer.ca.gov/RegularStatement.aspx 2/5/201 7 STAFF REPORT - LIBRARY SERVICES DEPARTNIENI' RANCHO Date: April 7, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation^ From: Robert Karatsu, Library Director . (7`I " Subject: TREASURER'S REPORT— FEBRUARY, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH February, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $111.865.04 $5,508.00 $5.802.00 $111,571.04 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $19.400.55 $19,400.55 Greg &Terri Jacobs - Literacy5 0$ 00.005$ .000.00 Play & Learn Islands'"" ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218,801.97 $218.801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills- Edison $5,000.00 $5,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,287,422.56 $5,508.00 $5,802.00 $1,287,128.56 LAIF Account $1,221,433.46 LAIF Interest $0.00 Union Bank Account` $71,328.10 Less Outstanding Checks ($5,633.00) Total Library Foundation Holdings: $1,287,128.56 8 TREASURER'S RIaPoRT—FEBRUARY,2014 PAGE 2 APRIL 7,2014 Revenues: $5,508.00 Telethon 2014 $ 3,690.00 General Fund Rental Payment $ 1,800.00 General Fund Grapevine $ 18.00 General Fund Expenditures: $5,802.00 Celebration Sensation, Inc. $ 450.00 General Fund BB Enterprises, Inc. $ 248.00 General Fund Franchise Tax Board $ 10.00 General Fund Registry of Charitable Trusts $ 50.00 General Fund City of Rancho Cucamonga (Special Event Insurance) $ 169.00 General Fund Mt. San Antonio College $ 4,875.00 General Fund 9 Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2014 Beginning Balance $1,287,422.56 LAIF Interest Earned - Deposits 2/18/2014 18.00 2/24/2014 1,800.00 2/25/2014 1,060.00 2/26/2014 1,030.00 2/27/2014, 1,600.00 5,508.00 Transfers - Less Checks #010120 (169.00) #010121 (4,875.00) #010122 (50.00) #010123 (10.00) #010124 (248.00) #010125 (450.00) (5,802.00) Ending Balance $ 1,287,128.56 Union Bank, Statement Ending Balance $ 71,328.10 Less Outstanding Checks #010121 (4,875.00) #010122 (50.00) #010123 (10.00) #010124 (248.00) #010125 (450.00) Deposits in Transit Investments - LAIF 1,221,433.46 Adjusted Bank Balance $ 1,287,128.56 10 UnionBank STATEMENT Page 1 of OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNON BANK Statement Number. GOVERNMENT SERVICES- SOUTH 0274 2/1114.2/28/14 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800.7986466 Thank you For banking with us since 2008 CY30M 110000 000738WI4765 388100 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ® Conveniently access account information and key online services with the Mobile Business Center from Union Bank. Go to m.unionbank.com on your smariphone to check balances, initiate transfers, and approve wires securely. You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions. To learn more, call your treasury relationship manager or contact Treasury Management Sales at 800883-0285. PUBLIC FUND CHECKING SUMMARY Account Number: Days in statement period:28 Beginning balance on 2/1 $ 65,989.10 Total Credits 5,508.00 Deposi[51 5 ) 5,508.00 Total Debits -169.00 Checks paid I 1 I -169.00 Ending Balance on 2/28 $ 71,328.10 CREDITS Deposits including check Date Description Rderence Amount and cash credits 2/18 UNENCODED COURIER DEPOSIT 47458115 $ 18.00 2/24 CCV DEPOSIT SEOtt022AMF2710 A-00000000005 90224209 1,800.00 2/25 CARRIER DEPOSIT 46796581 1,060.00'' 2/27 UNENCODED COURIER DEPOSIT 47748235 1,030.00 2/27 UNENCODED COURIER DEPOSIT 47748231 1.600.00 5 Deposits Total amount $ 5,508.00 DEBITS Checks paid Number Dare Amount Number Dote Amount Number Date Amount 0120 2/18 $ 169.00 DAILY LEDGER BALANCE Date Ledger Batmrce Date Ledger BatanreDate Ledger Batonce 2/1-2/17 $ 65,989.10 2/24 $ 67,638.10 2/27-2/28 $ 71,328.10 2/18.2/23 65,838.10 2/25-2/26 68,698.10 PSS MU(vm FaocLgsaeo 11 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Boz www.treasurer.ca.tov/pmia-laif Sacramentoto,,CCA A 94209-0001 M (916)653-3001 arch 16,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA AverageMonthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions February 2014 Statem Account Summary Total Deposit: 0.00 Beginning Balance: 1,221,433.46 Total Withdrawal: 0.00 Ending Balance: 1,221,433.46 tttps://laifms.treasurer.ca.gov/RegularStatement.aspx 3/10/20 12 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: April 7, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of February 3 and March 3, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 13 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 3, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:05 p.m. Present were Members Amsler, Davies, Gilfry, Gonzalez, Leal, Soehnel, Sommer and White. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. Member Akahoshi arrived at 6:07 p.m. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: December, 2013. MOTION: Moved by Member Davies to approve the Treasurer's Report for December, 2013, seconded by Member Amsler, motion carried, 9-0-1 (with May absent). C2. Approval of Minutes: January 21, 2014. MOTION: Moved by Member Akahoshi to approve the minutes for December, 2013, seconded by Member Amsler, motion carried, 9-0-1 (with May absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,stated that on Friday evening at the Biane Library,Black History Cultural Arts Night will be held starting at 7 p.m. 14 Library Foundation Board Minutes February 3, 2014 Page 2 E. BOARD BUSINESS E1. 2014 Library Telethon Update: Discussion led by President Leal. President Leal reviewed with the Members the Telethon 2014 handout. She also reviewed the Magic Word spreadsheets and Letters which had been mailed. President Leal reviewed the Members, the Sponsorship List, Sponsorship Brochure and Letter which had been mailed. E2. Update on ad hoc sub-committees. Discussion led by President Leal. Vice President Akahoshi reviewed with the Board, a spreadsheet on the distribution of the 2014' Library Calendars. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Sommer, motion carried, 9-0-1 (with May absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 15 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, March 3, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 16 Give Big San Bernardino County bttp://www.givebigsbcounty.org/ BIG SAN BERNARDINO COUNTY A day of giving to nonprofits in San Bernardino County. Give BIG, Be Great on May 8th, 2014. Click and drag to move the map. 1 month, 7 days, and 1 hour until Give BIG San Bernardino County! What is Give BIG San Bernardino County? The Give BIG San Bernardino County campaign is a 24-hour fundraising web-a-thon benefiting San Bernardino County nonprofit organizations. Money raised through the Give BIG San Bernardino County campaign will benefit participating nonprofit organizations r and the people they serve. Participating nonprofit organizations will receive training in the use of social media, marketing, donor cultivation, and follow-up. Nonprofit organizations will expand their fundraising capabilities through participating in the Give BIG San Bernardino County campaign. When is it Happening? The 24-hour fundraising web-a-thon begins on May B, 2014 at 7 am and continues to May 9, 2014, 7 am. Who are the Give BIG San Bernardino County Sponsors? This effort would not be possible without help of sponsors and volunteers from throughout the County, from the cities to the mountains to the deserts. Please visit our 1 of 4/1/2014 10:` 17 Give Big San Bemardino County http://www.givebigsbcountyorg/ Sponsors Pape. To learn about our Volunteers, click on the About link below. SCHEDULE YOUR DONATION TO YOUR FAVORITE NONPROFIT NOW ON RAZOO! Please visit this link to donate. Follow Us On Social Networks: Facebook Twitter Instagram Pinterest linkedin WHAT WHY HOW FAO ABOUT This site made by Andre,.,/ Brinker. 2 of 2 4/1/2014 10:: 18 RANCHO Ci1CAA1�GA tiAh�A RY ' IZANOIIO 'rV N_ CUCA�tONOA Rancho Cucamonga Library Foundation Strategic Directions and Goals 2014-2016 Adopted Strategic Goal Timing Accountable Status Priority Part Fund 1. Create a fundraising plan March Development 2014 2. Develop fundraising March evaluation and assessment 2014 process 3. Conduct a fundraising June 1, campaign/plan in 2014 conjunction with Library's 20th Anniversary 4. Increase Corporate December Sponsorship Partnerships and 2014 Com Sponsorships from 4 to 7 5. Improve and build donor Ongoing Sponsorship database Com i RANCHO CICAN�i4 LIBRARY R�NGF;o` F(N1ND� CUCAMONGA �G: Strategic Goal Timing Accountable Status Priority Part Board 1. Establish Board Member January Exec Com Excellence roles and responsibilities 2014 2. Increase Board to 15 June 2014 • Diverse backgrounds • From business, non-profit • Fundraising experience 3. Establish/maintain Board Ongoing Staff member information and update as necessary 4. Plan and hold two (2) Board Ongoing Member relationship building events per year Communications 1. Develop further September PR Com and Marketing communications and 2014 marketing plan 2. Review calendar October Schools & distribution numbers and 2014 Community diversity of groups receiving Com calendars z N O