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HomeMy WebLinkAbout14/08/04 (Agn) Library Foundation Board .w -Y {v LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. August 4, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on `j vQy 30 aalL at 3�M I posted a true and correct copy of the Library Foundation Board meeting agenda dated A"L,�,r to be held in the Tri-communities Room located at 10500 Civie Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on -7 at Rancho Cucamonga. City of Rancho Cucamonga By: V Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA AUGUST 4, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi , Davies Gilfry Gonzalez , Leal , May Scott Soehnel _ and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: April, May and June, 2014. 2. Approval of Minutes: May 5, June 2, June 9 and July 7, 2014. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on 2014 Tour de Fork event. Discussion led by President Leal. 2. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal. 1 LIBRARY FOUNDATION BOARD AGENDA AUGUST 4, 2014 2 RANCHO CUCAMONGA 3. Update on signature music event. Discussion led by President Leal. 4. Library Foundation Budget for FY 2014-15. Proposed budget it attached. Discussion led by President Leal. 5. Approval of Library Foundation Calendar. Discussion led by President Leal. 6. Update on Strategic Goals and Foundation retreat on August 23, 2014. Discussion led by President Leal. 7. Update on ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, July 30, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORTS - LIBRARY SERVICES DEPAR:FMEN'P RANCHO Date: August 4, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation t nn/t From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT — APRIL, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH April, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $128104.18 $5,266.92 $1,391.00 $131,980.10 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19.400.55 Greg & Terri Jacobs - LiteracV $5,000.00 $5,000.00 Play & Learn Island STM ($34 770.00) $40,000.00 $5,230.00 Lola A. LiveseV Trust Account $218.801.97 $218,801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $5,000.00 $5,000.00 Operating Reserve Fund5$ 000.005 0$ 00.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1303661.70 $45.266.92 ($1,391.00) $1347537.62 LAIF Account $1,221,433.46 LAIF Interest $694.29 Union Bank Account* $126,690.87 Less Outstanding Checks ($1,281.00) Total Library Foundation Holdings: $1,347,537.62 3 TirnsURE-IWS1E OR'r—Aran.,2014 P,w[-,2 AUGUST 4,2014 Revenues: $45,266.92 Donation (Patel) $ 101.00 General Fund Archibald Donation Box $ 94.00 General Fund Rental Payment $ 900.00 General Fund LAIF Interest $ 694.29 General Fund PAB Donation Box $ 640.00 General Fund Califa — PAL $ 40,000.00 General Fund Telethon 2014 $ 2,820.00 General Fund PAB Vending Machine $ 17.63 General Fund Expenditures: $1,391.00 RC Service Council $ 200.00 General Fund John Gilkey (Piano Tuning) $ 150.00 General Fund Philadelphia Insurance Companies $ 1,041.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT APRIL 2014 Beginning Balance $1,303,661.70 LAIF Interest Earned 694.29 Deposits 4/1/2014 201.00 4/2/2014 40,250.00 4/7/2014 994.00 4/21/2014 1,377.63 4/24/2014 1,750.00 44,572.63 Transfers Less Checks #010132 (150.00) #010133 (200.00) #010134 (1,041.00) (1,391.00) Ending Balance $ 1,347,537.62 Union Bank, Statement Ending Balance $ 126,690.87 Less Outstanding Checks #010128 (240.00) #010134 (1,041.00) Deposits in Transit Investments - LAIF 1,222,127.75 Adjusted Bank Balance $ 1,347,537.62 5 ��f�' Page 1of2 t/ UnionBank " ���`"""[ENT T�� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 04/01/14-04/30/14 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800.798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ We want to notify you that on July 1, 2014, Union Bank's parent will consolidate its operations in the United States and rename the FDIC-insured legal entity,MUFG Union Bank,N.A.The Union Bank brand- a part of MUFG and its predecessor companies for over 20 years-will not change,nor will the way we do business together.There are no actions you need to take.For more information, visit unionbank.coml mufgunionbank. Public Fund Checking Summary Account Number:: Days in statement period:Days in statement period:30 Balance on 411 $ 87,803.24 - Total Credits 44,572.63 Deposits(5) 44,572.63 Total Debits -5,685.00 Checks paid(4) -5,685.00 Balance on 4130 $ 126,690.87 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 4/1 UNENCODED COURIER DEPOSIT 45485444 $ 201.00 4/3 UNENCODED COURIER DEPOSIT 47811863 40,250.00-' 4/8 CCV DEPOSIT SEO#0408JL0790 A-OOOOOOOOOOS 90222054 994.001, 4/22 CARRIER DEPOSIT 45187207 1,377.63-- 4/25 ,377.63'4/25 UNENCODED COURIER DEPOSIT 47387106 1,750.00 5 Deposits Total $ 44,572.63 DEBITS Check Paid Number Date Amount Number Date Amount 10121 4/11 4,875.001- 10132 4/4 150.00 10131' 4/1 460.00 10133 4/24 200.00 4 Checks paid Total $ 5,685.00 -Checks missing in sequence.Out of sequence check numbers may also be located In the Electronic Debits section of ymrstatemant 6 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 04/01/14-04/30/14 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 4/1-4/2 $ 87,544.24 4/114/21 $ 123,763.24 4/3 127,794.24 4/22-4/23 125,140.87 4/4-4/7 127,644.24 4124 124,940.87 4/8-4/10 128,638.24 4125-4/30 126,690.87 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box wwwAreasurer.camov/omia-lalf Sacramentoto,,CCA A 94209-0001 (916)653-3001 May 07,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Averaee Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: 4AN@~ Tran Tvoe Definitions April 2014 Statement Effective Transaction Tran Confirm Date Date TYPe Number Authorized Caller Amount 4/15/2014 4/14/2014 QRD 1429379 SYSTEM 694.29 Account Summary Total Deposit: 694.29 Beginning Balance: 1,221,433.46 Total Withdrawal: 0.00 Ending Balance: 1,222,127.75 https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 5/7/201, 8 STAFF REPORT s �.. ., t..fI3RAR1'SERPICE5 DEPARTbIENT J J RANCHO Date: August 4, 2014 J C,UCAMONGA To: Rancho Cucamonga Library Foundation `�jV✓ G From: Robert Karatsu, Library Director Subject:TREASURER'S REPORT— MAY, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH May, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $131,980.10 $2,388.55 $5,335.00 $129.033.65 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19,400.55 $19.400.55 Greg &Terri Jacobs - Literacy5$ ,000.005 0$ 00.00 Play & Learn IslandsT"^ 5$ 230.005�230_00 Lola A. Livesey Trust Account $218.801.97 $218,801.97 Innovation Fund $75.000.00 $75.000.00 Moving Forward: Workforce Tech Skills - Edison $5.000.00 $5,000.00 $10,000.00 Operating Reserve Fund5$ .000.005 0$ 00.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,347,537.62 $7,388.55 ($5,335.00) $1,349,591.17 LAIF Account $1,292,127.75 LAIF Interest Union Bank Account* $57,463.42 Less Outstanding Checks Total Library Foundation Holdings: $1,349,591.17 9 TREASURER'S RliPORT-NLU',2014 PAGIL 2 AUGUS'P4,2014 Revenues: $7,388.55 Telethon $ 380.00 General Fund Tour de Fork $ 160.00 General Fund Rental Payment $ 1,800.00 General Fund Donation $ 48.55 General Fund Edison — Moving Forward Grant $ 5,000.00 General Fund Expenditures: $5,335.00 City of Rancho Cucamonga (DLS Grant) $ 5,335.00 General Fund 10 Rancho Cucamonga Public Library Foundation CASH REPORT MAY 2014 Beginning Balance $1,347,537.62 LAIF Interest Earned - Deposits 5/8/2014 248.55 5/13/2014 5,100.00 5/20/2014 240.00 5/21/2014 1,800.00 7,388.55 Transfers Less Checks #010135 (5,335.00) (5,335.00) Ending Balance $ 1,349,591.17 Union Bank, Statement Ending Balance $ 57,463.42 Less Outstanding Checks Deposits in Transit - Investments - LAIF 1,292,127.75 Adjusted Bank Balance $ 1,349,591.17 11 11^1 H E N T Page 1 of 2 1/ UnionBank ®� ®� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:_ MON BANK 05/01/14-05/30/14 GOVERNMENT SERVICES- SO= 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ We want to notity you that on July 1, 2014, Union Bank's parent will consolidate its operations in the United States and rename the FDIC-insured legal entity MUFG Union Bank,N.A.The Union Bank brand- a part of MUFG and its predecessor companies for over 20 years-will not change,nor will the way we do business together.There are no actions you need to take.For more information, visit unionbank.com/ mufgunionbank. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:30 Balance on 5/1 $ 126,690.87 Total Credits 7,386.55 Deposits(4) 7,388.55 Total Debits -76,616.00 Checks paid(3) -6,616.00 Other debits(1) -70,000.00 Balance on 5/30 $ 57,463.42 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 5/8 UNENCODED COURIER DEPOSIT 47751769 $ 248.55 5/14 UNENCODED COURIER DEPOSIT 46480625 5,1o0.00" 5/21 UNENCODED COURIER DEPOSIT 46546446 240.00 -_� 5/22 CCV DEPOSIT SEO#0522MF1540 A-OOOOo0000OS 90221991 1,800.00/, 4 Deposits Total $ 7,388.55 DEBITS Check Paid Number Date Amount Number Date Amount 0000 5/20 5,335.00 10134• 5/6 1,041.00 10128 5/5 240.00 3 Checks paid Total $ 6,616.00 Checks missing in sequence.Out of sequence check numbers may also be located in the Eledmnic Dabils section of yourstatemenL 12 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number 05/01/14-05/30/14 Other debits,fees and adjustments Date Description Reference Amount 5/21 LAW INVESTMENT 99350494 $ 70,000.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 5/1-5/4 $ 126,690.87 5/14-5/19 $ 130,758.42 515 126,450.87 5/20 125,423.42 516-5/7 125,409.87 5/21 55,663.42 5/8-5/13 125,658.42 5/22-5/30 57,463.42 13 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Bo:942809 Sacramento,CA 94209-0001 www.treasureccaeov/omie-lalf (916)653-3001 June 05,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: r Tran Type De6nitiom May 2014 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 5/21/2014 5212014 RD 1433130 SANDRA G.RAMIREZ 70,000.00 Account Summary Total Deposit: 70,000.00 Beginning Balance: 1,222,127.75 Total Withdrawal: 0.00 Ending Balance: 1,292,127.75 https:Hlaifins.treasurer.ca.gov/RegularStatement.aspx 6/5/2014 14 STAFF REPORT - --' �. I.,IBR,aRY SER\'ICHti DEPARTMENT } RANCHO Date: August 4, 2014 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director —II kk-ffL Subject:TREASURER'S REPORT —JUNE, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH June, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $129,033.65 $6,467.22 $5,413.75 $130,087.12 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19,400.55 $19.400.55 Greg & Terri Jacobs - Literacy $5,000.00 $5,000.00 Play & Learn IslandSTM^ 5$ ,230.00 $5.230.00 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Innovation Fund $75,000.00 $75.000.00 Moving Forward: Workforce Tech Skills- Edison $10.000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,349,591.17 $6,467.22 ($5,413.75) $1,350,644.64 LAW Account $1,292,127.75 LAIF Interest Union Bank Account' $58,516.89 Less Outstanding Checks Total Library Foundation Holdings: $1,350,644.64 15 Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2014 Beginning Balance $1,349,591.17 LAIF Interest Earned - Deposits 6/5/2014 2,020.00 6/9/2014 210.00 6/10/2014 154.92 6/18/2014 1,925.30 6/25/2014 680.00 6/25/2014 227.00 5,217.22 Transfers 1,250.00 1,250.00 Less Checks #010136 (250.00) #010137 (5,163.75) (5,413.75) Ending Balance $ 1,350,644.64 Union Bank, Statement Ending Balance $ 58,516.89 Less Outstanding Checks Deposits in Transit - Investments - LAIF 1,292,127.75 Adjusted Bank Balance $ 1,350,644.64 16 ������(��� Pagel of 1/ UnionBank ®FC®UN 7K 4 8 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANX 05/31/14-06/30/14 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ We want to notify you that on July 1, 2014, Union Bank's parent will consolidate its operations in the United States and rename the FDIC-insured legal entity MUFG Union Bank, N.A.The Union Bank brand- a part of MUFG and its predecessor companies for over 20 years-will not change,nor will the way we do business together.There are no actions you need to take.For more information, visit unionbank.com/ mufgunionbank. Public Fund Checking Summary Account Number.4011101INEW Days in statement period:Days in statement period:31 Balance on 5/31 $ 57,463.42 Total Credits 6,467.22 Deposits(6) 5,217.22 Electronic credits(1 1,250.00 Total Debits -5,413.75 Checks paid(2) -5,413.75 Balance on 6/30 $ 58,516.89 CREDITS Depos Its including check and cash credits Date DescriptiorVLocation Reference Amount 6/5 UNENCODED COURIER DEPOSIT 47484744 $ 2,020.00- 6/10 CARRIER DEPOSIT 45583438 210.00/' 6/10 UNENCODED COURIER DEPOSIT 46737675 154.92,' 6/18 CARRIER DEPOSIT 47823763 1,925.30 6/24 CARRIER DEPOSIT 46899309 680.00,/ 6/25 UNENCODED COURIER DEPOSIT - 45903554 227.001/ 6 Deposits Total $ 5,217.22 Electronic credits Date DescriptionlLocation Reference Amount 6/30 PAYPAL TRANSFER PPD"""""'VPWO 52881859 $ 1,250.00 DEBITS 17 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Numbers 05/31/14-06/30/14 Check Paid Number Date Amount Number Date Amount 10136 6/9 250.00 10137 6/18 5,163.75- 2 Checks paid Total S 5,413.75 Dally Ledger Balance Date Ledger Balance Date Ledger Balance 5/31-6/4 $ 57,463.42 6/18-6/23 $ 56,359.89 6/5.6/8 59,483.42 6/24 57,039.89 6/9 59,233.42 6/25-6/29 57,266.69 6/10-6/17 59,598.34 6/30 58,516.89 18 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Box to,809 CA �w.tressurer.ca.eov/nmia-Iaif Sacramento, 94209-0001 Jul 01,2014 (916)653-30011 y RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Averyye Monthly Ylclds 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: i Tran Tvoc Definitions June 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,292,127.75 Total Withdrawal: 0.00 Ending Balance: 1,292,127.75 https:Hlaifrns.treasurer.ca.gov/RegularStatement.aspx 7/1/2014 19 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: August 4, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of May 5, June 2, June 9 and July 7, 2014. BACKGROUNDIANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 20 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER The regular meeting of.the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 5, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Amsler, Gilfry, Leal, May, Soehnel and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS C l. Administration of Oath of Office—The Oath of Office will be administered by City Clerk Janice Reynolds. City Clerk Janice Reynolds presented the Oath of Office to new Member Kristine Scott. D. CONSENT CALENDAR DI. Approval of Library Foundation Treasurer's Report: March, 2014. MOTION: Moved by Member Amsler to approve the Treasurer's Report for March, seconded by Member Sommer, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and White absent). D2. Approval of Minutes: April 7, 2014. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member May, motion carried, 7-0-1 (with Akahoshi, Davies, Gonzalez and White absent). 21 Library Foundation Board Minutes May 5, 2014 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the last few days when Library staff was in the Emergency Operations Center during the Etiwanda Fire. Michelle Perera, Assistant Library Director, passed out flyers for the different programs the Library will be offering during the month of May. Assistant Library Director Perera stated that on May 16 starting at 4:45 p.m., the Back to Basics Graduation will be held in Celebration Hall at the Cultural Center. Fire Chief Mike Bell will be the Keynote Speaker. The Asian/Pacific Islander Cultural Arts Night will be held the same day starting at 7 p.m. Star Wars Day will be held on Saturday, May 24, from I to 4 p.m. at the Biane Library. On Friday, May 23, the Libraries will be closed for Staff Development Day. On Friday, May 30, from 5 to 7 p.m. Summer in the City will be held at Central Park for the Summer Reading Program Kick-off. F. BOARD BUSINESS Fl. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal. President Leal stated the 2014 San Bernardino Big Give Campaign event information was posted on Facebook and Twitter account. There will be an announcement made at this week's City Council meeting. Member Scott stated that the Big Give Campaign is a County Wide Initiative. There are over two hundred and fifty (250) non-profit organizations involved. F2. 2014 Tour de Fork event. Discussion led by President Leal. President Leal asked staff for an updated on the 2014 Tour de Fork event. Robert Karatsu, Library Director, stated that an agreement had been received listing the co-Title Sponsor as the Library Foundation for $2,500. The Library Foundation will receive one hundred and seventy-five tickets (175). Once they are sold, other tickets are available to sell provided the other sponsor has not sold them. The cap is four hundred (400) tickets for the event. The cost is $40 per ticket unless the tickets are purchased from PayPal with the cost at $42 per ticket. The week of the event the price of the tickets are $50. The tickets are to be received on May 12. President Leal requested that for future events, the Members would like to review articles and advertisements being prepared for the events. 22 Library Foundation Board Minutes May 5, 2014 Page 3 After discussion, the Members requested that each Member receive ten (10) tickets to sell. Once Members have sold their tickets, they may request more to sell. Each Member is to keep track of who the tickets are sold to. Each Library will have twenty (20) tickets to be able to sell on-site. Members Amsler and Scott volunteered to sell tickets at the Summer in the City event on May 30. F3. Review of 2014 Strategic Plan. Discussion led by President Leal. President Leal stated that at the next meeting Members will review the dates listed on pages 19 and 20 of the 2014 Strategic Plan. She asked the ad hoc Fund Development committee to review the dates. She reminded the Members that there will be a workshop planned for the month of August. F4. Possible signature music event. Discussion led by President Leal. Member Gilfry stated that there are plans to have a music event in Celebration Hall on Saturday, October 4"'. Dana Gioia, Morten Lauridsen and Rod Gilfry will be performing. More information will be available at the next meeting. F5. Update on ad hoc sub-committees. Discussion led by President Leal. Member May stated a picnic themed potluck is planned once the June meeting is concluded at her home. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were mentioned. H. ADJOURNMENT MOTION: Moved by Member Gilfry to adjourn, seconded by Member Sommer, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and White absent). The meeting adjourned at 7:08 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary 23 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, June 2, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 24 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, June 9, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 25 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, July 7, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 26 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET FY 2014-15 PROPOSED BUDGET Assets as of June 11,2014 LAIF $1,292,128 Union Bank Account $57,463 Total Opening Assets $1,349,591 FY 2014-2015 REVENUES PROJECTED $139,800 Library Foundation Balance $1,489,391 Library Foundation Expenditures Total Expenditures Projected ($105,500) Total Balance Remaining in Library Foundation for FY 2014-2015 $1,383,891 Gain/Loss for Fiscal Year $34,300 PRELIMINARY PROPOSED BUDGET PROPOSED ACTUAL PROPOSED 2014/2015 BUDGET EARNED/SPENT BUDGET 2013/2014 2013/2014 2014/2015 REVENUES Rental Income $10,800 $10,800 $10,800 Interest Earned $4,000 $2,988 $4,000 Personal Donations(incl.direct mail campaign) $5,000 $1,400 $5,000 Telethon Campaign Income $50,000 $26,267 $0 Other Events(Music Event,TDF,etc.) $5,000 $6,549 $15,000 Corporate Grants $5,000 $17,500 $5,000 Play and Learn Island'""Revenue $75,000 $41,500 $25,000 Staff Innovation Fund'""Revenue $75,000 $75,000 $75,000 Revenue Totals $229,800 $182,004 $139,800 OPERATIONAL EXPENSES ($39,900) $15,350 ($40,500) Conference for Boadmembers ($1,000) $350 ($1,000) Board Expenses ($1,000) $591 ($1,000) Insurance ($1,100) $1,041 ($1,500) Board Training/Strategic Planning ($5,000) $0 ($5,000) Major Direct Mail Piece ($7,000) $0 ($7,000) Annual Calendar ($20,000) $13,368 ($20,000) Postage ($1,000) $0 ($1,000) Publicity ($2,000) $0 ($2,000) Tax Preparation ($800) $0 ($1,000) Library Programming Incentives ($1,000) -$0 ($1,000) EVENTS ($12,000) $18,526 ($10,000) Telethon Production/Campaign ($12,000) $18,526 $0 Music Event $0 $0 ($10,000) Tour de Fork $0 $0 ($2,500) TOTAL OPERATIONAL EXPENDITURES ($51,900) $33,875 ($50,500) DONATIONS TO LIBRARY ($55,000) $5,504 ($55,000) Adult Literacy ($10,000) ($10,000) Children's/Special Programs ($15,000) $169 ($15,000) Matching for Library Grants ($25,000) $5,335 ($15,000) Library Staff-Professional Development ($5,000) $0 ($5,000) 20th Anniversary $0 $0 ($10,000) Corporate Grant $0 $0 ($5,000) TOTAL FOUNDATION EXPENDITURES ($106,900) $39,379 ($105,500) 27 Da July August Septem her October November December January February March April May June z------- --- 3--_- ------- ------ - 5-----------_ 6--- ----- -- 7------------ 8--®--------- 9--_--PR Comm-Spm ------ lo_----------- 12------------ 14------------ 15 PR Comm 5Pm ---- 17---_--- ---- 18---- ----- - 19- -�-- ----- zo------------ 21--- ----- -- 22�-------_--- 23FuridDev 6pm:PRComm:Spni --_-�---- z4----� --Fund Dev-(num --- 28---- ------- z9 -_-__---_-_-___-__-- 31------------ {, Rq LIBRARY jZnviceo NAM CucnnumcA Rancho Cucamonga Library Foundation Strategic Directions and Goals 2014-2016 Adopted November 2013 Strategic Goal Timing Accountable Status Priority Part Fund 1. Create a fundraising plan October Fund Development 2014 Development Committee 2. Develop fundraising October It evaluation and assessment 2014 process 3. Conduct a fundraising August ccChanged to campaign/plan in 2014 Annual Letter conjunction with Library's Campaign to 20thAnniversary Library Patrons 4. Increase Corporate February " Partnerships and 2015 Sponsorships from 4 to 7 5. Improve and build donor Ongoing " database i RANCHO - - CUCAM(NJGA LIBRARY NDATMI RAtiCHO �� Cocna,ohcA �✓ Strategic Goal Timing Accountable Status Priority Part Board 1. Establish Board Member August Exec Com Present at Excellence roles and responsibilities 2014 Retreat 2. Increase Board to 15 June 2015 Exec Com • Diverse backgrounds • From business, non-profit • Fundraising experience 3. Establish/maintain Board Ongoing Staff member information and update as necessary 4. Plan and hold two (2) Board Ongoing Ad hoc: Tina Member relationship & Leslie building events per year Communications 1. Develop further February PR Com and Marketing communications and 2015 marketing plan 2. Review calendar Annually - Schools & distribution numbers and October Community diversity of groups receiving Com calendars 2 ' Library Foundation Committees Committee Chair Number of Number of Meetings Staff Member Committee Responsibilities/Notes Members Members Liaison Music Event Tina 5 Kathy Sommers, Sept-Dec Michelle Focus on logistics of the event: talent, show Leslie May, Chris schedule, location, volunteers, auction, food, White budget, etc. Telethon Ruth 4 E-Board Jan to March - Robert Focus on the logistics of the Telethon including every other year phone bank, talent, show schedule, hosts, production, and budget. Fund Development David 4 Ruth Leal, Chris 9 mos. Michelle Focus on sponsorship campaigns such as annual White, Rebecca mailings of letters for donations (monetary& Davies, Kristine items), sponsorships for events, library calendar Scott and corporate/annual donors, donations for Telethon & online, donors for Library items such as tables and bricks, tickets sales to events, planned giving program, budget, etc. PR Committee Ruth 4 David Gonzales, 9 mos. Michelle Focus on the public relations of the Foundation Rebecca Davies and its committees including media, print and images such as website, Facebook, flyers, brochures, event programs, invitations, library calendar, pictures for use in media and print, and budget. Schools & Teresa 5 Tina Gilfry, Leslie Dec-Feb Renee Focus on outreach to the schools and community Community May, Kathy organizations for library calendar, flyers for events Sommers, Heidi and talent needed at Telethon/Music Event; Soehnel liaison to school and community; participate in campaigns that reach these vital sources.