HomeMy WebLinkAbout14/08/04 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,August 4,2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:05 p.m. Present were Members Akahoshi, Davies, Gilfry, Gonzalez, Leal, May, Scott, Soehnel,
and Sommer.
Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director
and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. CONSENT CALENDAR
Cl. Approval of Library Foundation Treasurer's Report: April, May and June, 2014.
MOTION: Moved by Member Davies to approve the April and May Treasurer's Report and to
return with the June report to include the missing page at the next meeting, seconded by Member
Sommer, motion carried, 9-0.
C2. Approval of Minutes: May 5, June 2, June 9 and July 7, 2014.
MOTION: Moved by Member Davies to approve the minutes, seconded by Member Akahoshi,
motion carried, 9-0.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, stated that in the April's Treasurer's Report there was a$40,000
check received for the Play and Learn IslandsTM. Also in May's Treasurer's Report there was a
$5,000 check received from Edison for the Moving Forward Grant.
Library Foundation Board Minutes
August 4, 2014
Page 2
Michelle Perera, Assistant Library Director, presented an oral update on the Summer Reading
Program.
Library Director Karatsu presented an oral update regarding the second floor of the Biane Library.
Assistant Library Director.Perera updated the Members on the progress of the Pop-up RC Grant
received from the State Library.
Michelle Perera, Assistant Library Director, reviewed the 20`h Anniversary Cultural Arts Night
planned at the Archibald Library on Friday, September 26 from 7 to 9 p.m. with the Board.
E. BOARD BUSINESS
El. Update on 2014 Tour de Fork event: Discussion led by President Leal.
President Leal stated that the Members had sold 198 tickets to the Tour de Fork. The amount
received was $7,930 minus the Sponsorship of $2,500. She stated that the Members could
congratulate themselves on ajob well done.
A discussion among the Members stating that if Victoria Gardens could make note for next year:
More water
Less security
Try to keep the "flow" of walking from the food to the drink together
Earlier notification of date
E2. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal.
President Leal reviewed the list of donors for the Big Give with the Members. Total received was
$285.30.
Member Scott is on the 2014 San Bernardino Big Give Campaign Board and will keep the
Members informed.
E3. Update on signature music event. Discussion led by President Leal.
Member Gilfry presented an oral report to the Board on the signature music event. The event will
be held on Saturday, October 4, in Celebration Hall at the Cultural Center. The event will begin
at 7:30 p.m.
After discussion, the Board decided to hold an "after party" in the Library. Pre-sale tickets will be
$75.
Library Foundation Board Minutes
August 4, 2014
Page 3
A budget will be presented at the next meeting.
E4. Library Foundation Budget for FY 2014-15. Proposed budget attached. Discussion led by
President Leal.
Michelle Perera, Assistant Library Director,review the proposed budget for fiscal year 2014-2015
with the Board.
MOTION: Moved by Member May to approve the budget, seconded by Member Akahoshi,
motion carried, 9-0.
E5. Approval of Library Foundation Calendar. Discussion led by President Leal.
President Leal review the Library Foundation calendar with the Board.
MOTION: Moved by Member Sommer to approve the calendar, seconded by Member Soehnel,
motion carried, 9-0.
E6. Update on Strategic Goals and Foundation retreat on August 23, 2014. Discussion led by
President Leal.
President Leal presented an oral report on the retreat planned for Saturday, August 23, at 9 a.m. at
the Cultural Center.
ET Update on ad hoc sub-committees. Discussion led by President Leal.
Member May updated the Board on a possible picnic potluck for September.
After discussion, the event was planned for Monday, September 8, at 6 p.m.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
No items were given.
Library Foundation Board Minutes
August 4, 2014
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn to August 23 at 9 a.m. at the Cultural Center,
seconded by Member Sommer, motion carried, 9-0. The meeting adjourned at 7:16 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: September 15, 2014