HomeMy WebLinkAbout14/08/23 (Min) Library Foundaton Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Saturday, August 23, 2014, in the Conference Room - upstairs, located at the Cultural Center at
12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at
10 a.m. Present were Members Akahoshi, Davies, Gilfry, Leal, May, Scott, Soehnel and Sommer.
Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director
and Vivian Garcia, Administrative Secretary.
B. ITEMS OF BUSINESS
B1. Strategic Planning Workshop.
Assistant Library Director Perera started with an exercise in helping to prepare Member with
creating new and different ideas for fundraising.
Members review and developed plans for Fund Development, Music Event, Public Relations and
Schools and Community outreach.
The meeting recessed from the meeting from 12:20 p.m. to 12:45 p.m.
President Leal reviewed the Strategic Goals handout with the Members in fulfilling goals.
President Leal stated that a rough draft will be presented to the Board for their approval on a roles
and responsibilities list of a Member.
President Leal suggested that a Library Foundation recruitment be started for Members using
Channel 3, newspaper, Rancho Report Section of the Grapevine and Facebook.
Member Scott suggested that each Member for the next meeting come with a potential Library
Foundation Member's name to be contacted.
Member Gilfry suggested inviting potential new Members to attend a Library event and attend a
Library Foundation meeting.
Library Foundation Board Minutes
August 23, 2014
Page 2
Member Akahoshi stated that the distribution of the Annual Library 2015 Calendar was to be
hopefully delivered to schools and community groups in December. The amount to be ordered is
to remain at 20,000 calendars. A schedule of presentations is to be available for the November
meeting.
Member Davies stated that a tri-fold brochure on the Library Foundation is being created with
review by the Board in February. The sponsorship brochure will be reviewed and updated.
President Leal stated that a review of the Foundation web site and PayPal will take place in the
coming months.
President Leal stated that business cards and name tags will be ordered for each Library Foundation
Member in the coming months. Also, a shirt with the Library Foundation logo is to be created.
Member Scott stated that the slides for the Library Foundation on Channel 3 will be reviewed. A
quarterly newsletter to be e-mailed will be created. Also, to review the article on the Library
Foundation in the Annual Calendar.
Member Gilfry reviewed the budget and plans for the Music Event for October 4 with the Board.
MOTION: Moved by Member Davies to approve the Music Program with an expenditure budget
of$6,000 and a revenue of$15,000, seconded by Member Sommer, motion carried, 8-0-1 (with
Gonzalez absent).
Member Gilfry suggested a spring event — Tea Party. With each Member responsible for the
attendees and decorations for a table at a Tea Party.
President Leal reviewed the letter campaign with the Board.
President Leal suggested creating a review of each activity that is provided or planned by the
Library Foundation to evaluate if the activity was successful.
President Leal stated that a review of the Community Partners Brochure would be completed by
November.
President Leal suggested the spring event to be a Corporate Campaign.
President Leal suggested that the Library Foundation be a sponsor for the Tour de Fork if invited
to be one next year. She also stated that more communication and collaboration with other
sponsors is needed.
Member Sommer suggested that an interest list be created on the website for the future Tour de
Fork.
Library Foundation Board Minutes
August 23, 2014
Page 3
Member'Davies requested that information on what the $2,500 Sponsorship for Tour de Fork
covers.
Member Scott requested that the Library Foundation be a part of the 2015 Big Give Campaign.
Also a potential Membership Campaign be considered.
President Leal suggested researching Planned Giving opportunities and naming opportunities.
Member May reviewed the September 8 social with the Members.
Member Gilfry stated that December 14 would be the date for the next social with the Members.
C. COMMUNICATIONS FROM THE PUBLIC
None were presented.
D. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn to Monday, September 15, at 6 p.m. in Tri-
communities Room at City Hall, seconded by Member Soehnel, motion carried, 8-0-1 (with
Gonzalez absent). The meeting adjourned at 2:01 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: September 15, 2014