HomeMy WebLinkAbout14/09/15 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, September 15, 2014, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called
to order at 6:01 p.m. Present were Members Davies, Gonazlez, Leal, May, Scott, Soehnel and
Sommer.
Also present were Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk
Janice Reynolds.
Assistant City Clerk Adrian Garcia presented the Oath of Office to Member David Gonzalez.
D. CONSENT CALENDAR
DI. Approval of Library Foundation Treasurer's Report: June, July and August, 2014.
MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member
Scott, motion carried, 7-0-2 (with Akahoshi and Gilfry absent).
D2. Approval of Minutes: August 4 and 23, 2014.
MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Soehnel,
motion carried, 7-0-2 (with Akahoshi and Gilfry absent).
Member Akahoshi arrived at 6:10 p.m.
Library Foundation Board Minutes
September 15, 2014
Page 2
E. LIBRARY DIRECTOR'S STAFF REPORTS
El. Library Status Update: Oral report by Robert Karatsu, Library Director.
Library Director Karatsu stated this Friday, September 19, from 7 to 9 p.m., the Hispanic Cultural
Arts Night would be held at the Biane Library.
Library Director Karatsu showed the Members a sample of the art sculpture that will be installed
at the Archibald Library on Wednesday, September 17.
Robert Karatsu, Library Director, reviewed the 201" Anniversary event with the Members. He
stated that the California State Librarian is planning on attending the event.
Member Davies stated that Library Director Robert Karatsu has been elected as President for the
California Library Association.
F. BOARD BUSINESS
Fl. Update on"A Night to Remember" event. Discussion led by President Leal.
President Leal presented an update with the Members on the ticket sales. She reviewed the
information posted on Facebook; she stated that information about the event had been provided to
the Victoria Gardens newsletter which is e-mailed out to their contact list; and that a press release
had been sent out from the City Manager's office.
Member Gonzalez stated that the information posted on the digital sign next to the 15 freeway had
too much information on it to see clearly when reading the sign.
Member Davies stated she is sending out a mailing to previous attendees of past events which
included Rod Gilfry.
Member Akahoshi will be attending the City Council meeting this Wednesday to talk about the
event and invite everyone.
F2. Discussion of potential new Members. Discussion led by President Leal.
President Leal asked the Members if they might have potential new Members to recruit.
Member Scott stated that she will be meeting with Kim Alexander from Cal State San Bernardino
Fundraising Division to see if see might be interested.
Library Foundation Board Minutes
September 15, 2014
Page 3
Library Director Karatsu stated that he would follow up with Peter Vargas from JP Morgan. He
had been introduced to him at the League of California Cities Conference last week.
President Leal will follow up with Phil Rodriguez and Tim Johnson.
F3. Update on Strategic Planning meeting. Discussion led by President Leal.
President Leal reviewed handouts with the Members which were completed from the workshop in
August. She stated the documents are "fluid," they are the planning documents for the year.
Member Davies requested that the information from the fun exercise which started the workshop,
could be compiled and provided at the next meeting.
F4. Update on ad hoe sub-committees. Discussion led by President Leal.
Member Davies stated that the social event held last Monday was wonderful!
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
G1. Compilation of the information from the exercise on August 23.
02. A Night to Remember debriefing.
H. ADJOURNMENT
MOTION: Moved by Member Sommer to adjourn, seconded by Member Soehnel,motion carried,
8-0-1 (with Gilfry absent). The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: November 3, 2014