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Home My WebLink About14/11/03 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. November 3, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on CCtc r X29 aQ] c� at ��? , � I posted a true and correct copy of the Library Foundation Board meeting egenl da dated /Vovt.nber 3, a to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on iO a`/-/`f at Rancho Cucamonga. City of Rancho Cucamonga By: V i ua a Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 39 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel _ and Sommer B. .PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: 3 September, 2014. 2. Approval of Minutes: September 15 and October 6, 2014. 8 E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. 1 LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 39 2014 2 RANCHO CUCAMONGA F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on "A Night to Remember" event. Discussion led by President Leal. 2. Discussion of future fundraisers. Discussion led by President Leal. 3. Update on holiday events. Discussion led by Board Member May and Secretary Gilfry. 4. Discussion on potential new members and December meeting. Discussion led by President Leal. 5. Presentation of Southern California Gas Company grant. Presentation by Board Member Scott. 6. Update on ad hoc sub-committees. Discussion led by President Leal. IFG. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, October 29, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10600 Civic Center Drive. b STAFF REPORT 1,R3RARY SF_RVICES DEPARTMENT RANCHO )ate: November 3, 2014 CUCAMONGA Fo: Rancho Cucamonga Library Foundatiop / :rom: Robert Karatsu, Library Director -�- iubject: TREASURER'S REPORT— SEPTEMBER, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $132,564.85 $2,780.00 $8,057.60 $127,287.25 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy5$ .000.005$ 000.00 Play & Learn IslandsTM $5,230.00 $5.230.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,353,122.37 $2,780.00 ($8.057.60) $1,347,844.77 LAIF Account $1,292,819.20 LAIF Interest Union Bank Account` $58,025.57 Less Outstanding Checks ($3,000.00) Total Library Foundation Holdings: $1,347,844.77 3 TRP;ASURFR's Ri-,TOwr—SG:PI'FIM iz,2014 PnGi;2 Novi;,Ntm3 i� 3,2014 Revenues: $2,780 A Night to Remember $ 1,650.00 General Fund RCPL20 $ 230.00 General Fund Rental Payment $ 900.00 General Fund Expenditures: $8,057.60 Jena Priebe (Art Sculpture) $ 4,000.00 General Fund Champion Awards & Specialties $ 156.60 General Fund SoCal Pianos (Rental 10/4/14) $ 901.00 General Fund Pacific Coast Entertainment $ 3,000.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2014 Beginning Balance $1,353,122.37 LAIFlnterest Earned - Deposits 9/16/2014 1,950.00 9/29/2014 830.00 2,780.00 Transfers - Less Checks #010141 (4,000.00) #010142 (156.60) #010143 (901.00) #010144 (3,000.00) (8,057.60) Ending Balance $ 1,347,844.77 Union Bank, Statement Ending Balance $ 58,025.57 Less Outstanding Checks (3,000.00) Deposits in Transit Investments - LAIF 1,292,819.20 Adjusted Bank Balance $ 1,347,844.77 5 STATEMENT Page Iof2 UnionBank OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 08/30/14-09/30/14 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 Customer Inquiries 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank. Go to m.unionbank.com on your smariphone to check balances,initiate transfers, and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To team more, call your treasury relationship manager or contact Treasury Management Sales at B00-883-0285. Public Fund Checking Summary Account Number:VMMNIIMW Days in statement period:Days in statement period:32 Balance on 8/30 $ 60,876.99 Total Credits 2,780.00 Deposits(2) 2,780.00 Total Debits •5,631.42 Checks paid(4) -5,631.42 Balance on 9/30 $ 58,025.57 CREDITS Deposits including checkand cash credits Date Description/Location Reference Amount 9/16 UNENCODED COURIER DEPOSIT 46894862 $ 1,950.00 9/29 UNENCODED COURIER DEP NO LABEL 47431425 830.00 2 Deposits Total $ 2,780.00 DEBITS Check Paid Number Date Amount Number Date Amount 0000 912 673821- 10142 9/22 156.60 10141 9/17 4,000.G0Z 10143 9/29 901.00 4 Checks paid Total $ 5,631.42 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/30-9/1 $ 60,876.99 9/17-9/21 $ 58,253.17 9/2-9/15 60,303.17 9/22-9128 58,096.57 9116 62,253.17 9/29-9/30 58,025.57 6 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Boz 942809 Sacramento,CA 94209-0001 www.treasurer,ca.eov/umia-laif4liraso (916)653-3001 October 08,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PNHA Averaee Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: ousm Tran Tvue Definitions September 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,292,819.20 Total Withdrawal: 0.00 Ending Balance: 11292,819.20 https://Iaifms.treasurer.ca.gov/RegularStatement.aspX 10/9/2014 7 ,X � STAFF REPORT - " Limn,\RY SERVICES DEPARTMENT RANCHO Date: November 3, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of September 15 and October 6, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 15, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:01 p.m. Present were Members Davies, Gonazlez, Leal, May, Scott, Soehnel and Sommer. Also present were Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk Janice Reynolds. Assistant City Clerk Adrian Garcia presented the Oath of Office to Member David Gonzalez. D. CONSENT CALENDAR DI. Approval of Library Foundation Treasurer's Report: June, July and August, 2014. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Scott, motion carried, 7-0-2 (with Akahoshi and Gilfry absent). D2. Approval of Minutes: August 4 and 23, 2014. MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Soehnel, motion carried, 7-0-2 (with Akahoshi and Gilfry absent). Member Akahoshi arrived at 6:10 p.m. 9 Library Foundation Board Minutes September 15, 2014 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated this Friday, September 19, from 7 to 9 p.m., the Hispanic Cultural Arts Night would be held at the Biane Library. Library Director Karatsu showed the Members a sample of the art sculpture that will be installed at the Archibald Library on Wednesday, September 17. Robert Karatsu, Library Director, reviewed the 20`h Anniversary event with the Members. He stated that the California State Librarian is planning on attending the event. Member Davies stated that Library Director Robert Karatsu has been elected as President for the California Library Association. F. BOARD BUSINESS F1. Update on "A Night to Remember" event. Discussion led by President Leal. President Leal presented an update with the Members on the ticket sales. She reviewed the information posted on Facebook; she stated that information about the event had been provided to the Victoria Gardens newsletter which is e-mailed out to their contact list; and that a press release had been sent out from the City Manager's office. Member Gonzalez stated that the information posted on the digital sign next to the 15 freeway had too much information on it to see clearly when reading the sign. Member Davies stated she is sending out a mailing to previous attendees of past events which included Rod Gilfry. Member Akahoshi will be attending the City Council meeting this Wednesday to talk about the event and invite everyone. F2. Discussion of potential new Members. Discussion led by President Leal. President Leal asked the Members if they might have potential new Members to recruit. Member Scott stated that she will be meeting with Kim Alexander from Cal State San Bernardino Fundraising Division to see if see might be interested. 10 Library Foundation Board Minutes September 15, 2014 Page 3 Library Director Karatsu stated that he would follow up with Peter Vargas from JP Morgan. He had been introduced to him at the League of California Cities Conference last week. President Leal will follow up with Phil Rodriguez and Tim Johnson. F3. Update on Strategic Planning meeting. Discussion led by President Leal. President Leal reviewed handouts with the Members which were completed from the workshop in August. She stated the documents are "fluid," they are the planning documents for the year. Member Davies requested that the information from the fun exercise which started the workshop, could be compiled and provided at the next meeting. F4. Update on ad hoc sub-committees. Discussion led by President Leal. Member Davies stated that the social event held last Monday was wonderful! G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING GI. Compilation of the information from the exercise on August 23. G2. A Night to Remember debriefing. H. ADJOURNMENT MOTION: Moved by Member Sommer to adjourn, seconded by Member Soehnel,motion carried, 8-0-1 (with Gilfry absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 11 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, October 6, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: