HomeMy WebLinkAbout16-015 - Resolutions - DESTRUCTION OF CITY RECORDS RESOLUTION NO. 16-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS,said City records have met their useful life and are no longer required for public
or private purposes:
WHEREAS,destruction of said records is necessary to reduce storage costs, increase staff
productivity, and maintain conformance with the City's Records Management Policy; and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for
destruction by the City Attorney;
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy records
described as Exhibit "A" attached hereto and made a part hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Resolution No. 16-015 — Page 1 of 49
PASSED, APPROVED, AND ADOPTED this 17th day of February 2016.
AYES: Alexander, Kennedy, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
e is Michael, Mayor
ATTEST:
J ce C. Reynolds, City CI® k
1, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City
Council held on the 171h day of February 2016.
Executed this 181h day of February 2016, at Rancho Cucamonga, California.
_ t
Jce C. Reynolds, City alerk
Resolution No. 16-015 — Page 2 of 49
EXHIBIT 'A'
Records Destruction Authorizations for the following
Departments / Divisions
Administrative Services
Animal Services
Building & Safety
Business Licensing
City Clerk
City Manager
Code Enforcement
Community Services
Emergency Preparedness
Engineering/Admin
Engineering/Traffic
Emergency Preparedness
Facilities Maintenance Yard
Finance
Finance/Fire
Fire
Fire Safety
G.I.S.
I.S.
Library
Personnel
Planning
Purchasing
RCCF
Risk Management
Special Districts
Resolution No 16-015 — Page 3 of 49
MEMORANDUM
RANCHO
Date: January20, 2016 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of December 31 2015 Record's Destruction
Attached are Record's Destruction Notification Reports for the December 31, 2015, destruction of
records. According to the Records Retention Schedule, the attached records are now due for
destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
the attached forms.
City Attorney Approval
ignature Date
Resolution No. 16-015 — Page 4 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Admin Services/Admin (4150) Requestor: Melinda Garcia
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and,as such,are not listed in the City's
Automated Records Management System(Advantage);therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2013
12050.5—Mail Processing Calendar year 2013
Department Approval:
Sign ore
1
Date
Resolution No. 16-015 — Page 5 of 49
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
' To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Animal Services Requestor Laura Watson
I_have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2013
Department Approval:
li
ignature
o
D to
Resolution No. 16-015 — Page 6 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(Zrowi the December 2015 semi-annual destruction Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Reco'rd's Coordinator that approval was granted.)
Department: Building& Safety (4373) Requestor: Valerie Zuni@a
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records
Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage
corn uter- enerated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of Records/
Record Title Code from Records Retention Documents (Mo/Yr)
Schedule when applicable)
3020.3—Utilities Release Log Calendar year 2013
3020.4—Inspection Statistical Summaries Calendar year 2005
3030.1 —Applications for Temporary Utilities Calendar year 2013
3030.3 —Complaints&Inspection Requests All that became inactive or were resolved in 2013
3030.4—Applications for Plan Duplication Calendar year 2013
3030.5 Misc.Applications Calendar year 2013
8021.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2012
sion letters(Recheck Letters)
8040.4—Soil, Percolation &Hydrology studies All thm calendar year 2013(after scanning)
8040.5—Grading Certifications All thru calendar year 2013(after scanning)
8040.6—Calculations,supporting documents All thru calendar year 2013(after scanning)
8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2012.
8050.2—Code Modification Forms All thin calendar year 2013(after scanning)
8050.3—General Correspondence Calendar year 2013
8050.4—Structure Abatement Notices All that became inactive or were resolved in 2012
8070.3—Bldg.Inspection Reports &Files All that became inactive in 2012
8070.4—Daily Inspection Records Calendar year 2013
Department
�Ag�
Approval.
Signature i
Date
Resolution No. 16-015 — Page 7 of 49
Notification Number Destruction Notification Report 11/30/2015 10:39:54
417 City of Rancho Cucamonga (RC) Page 1
Records Management,Divisiom(TMP)
BUILDING'&.SAFETY DIV (4373)
Blll'to Name:: (4373)
Records Coordinator: ValerieZuniga Mail Code: Phone: 909)477-2700�ext: 4227
he following:recordsare!due for destruction on 12/31/15. Place your initials next to EACH box you authorize:to,be destroyed,
hen sign and date.the bottom of EACH page. If you wanta.box,held for an additional 6 months, provide a-memo justifying the
h
old. .Return the entire,listto-the Records Division by.06/15/2015.
Event Permanent Record Title RecordTitle Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
0{ Exp/Compl/Te 5364 8020.1 Construction Permits 06/26/2013 07/24/2013 07/24/2015 0
v Box Contents: Bldg. Permits
yV, nExp/Compl/Te 5424 8020.1 Construction Permits 09/01/2013 10/23/2013 10/23/2015 .09-03-04 1
Box Contents: FinaledBuilding.Permits
Box Contents: Scanned:20i4 0'
v
Exp/Compl/Te 5428 8020.1 Construction-Permits 09/10/2013 10/23/2013 10/23/2015 03-02-02 600
J V Box Contents: Finaled Building Permits
w
m
Exp/Compl/Te 5384 8020.1 Construction Permits 10/01/2013 12/31/2013 12/31/2015 03-02-04 41L
Box Contents: Finaled Bullding.Pennits I
Box Contents: Scanned by:DataArc `n
0
ExP/Compl/Te,5386 8020.1 Construction Permits 10/01/2013 12/31/2013 12/31/2015 0I
Box Contents: FlnaledBullding:Permits o
Box.Contents: 10-01-13 through 12-31-13 Z
C
O
Exp/Compl/Te 5489 8020.1 Construction Permits 01/01/2011 12/31/2013 12/31/2015 0'�
Box Contents: Expired Permits o
N
N
urrent Year 5366 8021.1 Plan Ck/ Bldg.Pmt Expir or Extend Ltrs 01/01/2010 12/31/2012 12/31/2015 0a�
.Box Contents: Expired Bldg. Permits
Box Contents: .2010 - 2012
E = Excluded. Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 0
Elgibile Boxes:Checked Out = 0
Eligible Boxes.Removed = 0
Total Available Boxes to be destroyed = 7
Date
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sigh,date and return to the Records Division by
December 15,'2015. Do not destroy listed records until notified by the`Record's Coordinator that Approval was granted.)
Department: Business Licensing (4152) Requestor: Minerva Gamboa
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2013
1020.5 —Accounts Registers All that were superseded prior to January,2014
1020.6—Renewal Registers Calendar year 2013
12060.4—Taxicab Operations Files All that became inactive prior to January, 2014
4020.6—License and Permit Accounts All that became inactive prior to January, 2014
4020.7—Massage Permits/Permit Fees All that became inactive prior to January,2014
Department Appr val:
Gam /
Signature
Date
Resolution No. 16-015 — Page 9 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: City Clerk (4126) Requestor: Carrie Pincott
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have been stored in the City Clerk's Vault and office areas and are not listed in the Citp's Automated Records
Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage
com uter- eneiated destruction process.
Description of Records/Documents(Include Record Beginning and Ending(Inclusive)Dates of Records/
Title Code from Records Retention Schedule when Documents(Mo/Yr)
applicable)
1020.1 —General Correspondence Calendar year 2013
1020.6—Passport Appointment Book Calendar Year 2013
2050.2 Dept'l.Budget Working Papers Calendar year 2013
3040.5—Records Transfer Requests/Lists Calendar year 2013
6010.0—Bids(Unsuccessful) Calendar year 2013
6020.1 —Contracts and Agreements All which were completed,terminated or expired in 2004
6050.2—Proof of Publication(except Ordinances) Calendar year 2013
7010.0—City Council Agenda Packets Calendar year 2014(after scanning)
7010.1 —Council Sub-Committee Agenda Packets Calendar year 2014(after scanning)
7010.2—Task Force Agenda Packets Calendar year 2014(after scanning)
-7010.3—Public Safety Commission Agenda Packets Calendar year 2014(after scanning)
7010.4—RC Community Foundation Agenda Packets Calendar year 2014(after.scanning)
7010.9—Audio Tapes of Council meetings Calendar year 2010
7020.0—Stints of Economic Interests Log Calendar year 2007
7020.1 —Election Reference Papers Calendar year 2013
7020.2—Campaign Stints—,Unsuccessful Calendar year 2009
7020.5- Election Ballots-New Calendar year 2011
7020.9—Oaths of Office All whose term expired in 2010
7040.5—Claims/Supoenas Log All pages dated 2013
7040.8—Stints of Econ Interest(Form 700) Calendar year 2008
a
De >rtment Approval:
Signature
Date
Resolution No. 16-015 — Page 10 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
" To Destroy Paper Records and/or Documents
C ro be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted,)
Department City Manager rg (4122) Requestor Donna Kendrena
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in"the City's Records Center,and,as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.2-Policies&Precedents All that were superseded in calendar year 2013
12050.1 -Cable TV&Radio(general) Calendar Year 2013 ;C1
15010.1 -Inter-Governmental Agencies All where the City Official's tern as a
representative to the applicable agency ended in
2013
2060.1 -Annual reports of agencies and
organizations(other than City of Rancho All dated prior to 1/1/2014
Cucamonga)
7012.1 -Council/Commission Contact Forms Calendar Year 2010
Department Approval:
Signature
/.Z-/.a/'-
Date
Resolution No. 16-015 — Page 11 of 49
Pincott, Carrie
From: Cook, Jana
Sent: Thursday, December 17,2015 4:53 PM
To: Pincott, Carrie
Subject Records Destruction
Carrie,
Please hold all records for Community Improvement(Code Enforcement)from the year 2012 for an additional six month
period. Some cases remain active due to collections efforts on past citations that are in progress with Phoenix Group. I
have not had the opportunity to identify the individual records, so please retain all files in the event collected fees are
disputed.
Thank you,
imm eoeA
Community Improvement Manager
City of Rancho Cucamonga
Office—(909)477-2700 Ext.4203
jtAtacHo
J a na.Cook@CityofRC.us
CUCAMONGA
Resolution No. 16-01 — Page 12 of 49
Notification Number Destruction Notification Report 11/30/2015 10:32:43
412 City ofRancho-Cucamonga,(RC). Page 1
Records Management Division (TMP)
,t CODE ENFORCEMENT (2292)
Bi11.to.Name: O S(jhaC 00k
Records Coordinator:,-Valerieluniga/ Mail Code: Phone: (909)477-2700 ext: 4227
he,following.records;are due for destruction on 12/31/15. Place your initials next to EACH box you authorize.to be destroyed,
en sign and dateAherbottom.of EACH page. If you want a box held for an additional 6 months, provide,a memo justifying the
hold. ,Return the entire list to theRecords.Division.by 06/15/2015.
Event Permanent Record Title. Record Title Name Dates On Destroy Date
(X)Code Box-Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
[]Active/Current5430 2031.0 Code,Enforcement'Violations 01/01/2012 12/31/2012 12/31/2015 02-03-08 0
Box Contents: Code,Enforcement
Box Contents: Closed.2012
Box Contents: 11768 Milano - 10231 Norwick
m
[]Active/Current5431 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 02-03-12 0
Box Contents: Code Enforcement o
Box Contents: Closed 2012 files
.Box Contents: 11355 Downing - 7689 Fennel
m
❑Active/Current5432 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-03-02 0 D
Box.Contents: Code Enforcement
Box Contents: Closed 2012 Files
Box Contents: 6634 Maidenhair- 10548 Mignonette C?
[]Active/Current5433 2031.0 Code EnforcementViolations 01/01/2012 12/31/2012 12/31/2015 04-03-01 0 6
Box Contents: Code Enforcement Z
Box.Contents: Closed 2012 flies 0
Box Contents: 8423 Western - 10283 26th 5
0
[]Active/Current5434 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 02-03-09 0
Box Contents: Code:Enforcement
Box Contents: Closed 2012 Files
Box'Contents: 9923 La Vine- 6624 Maidenhair
[]Active/Current5435 2031.0. Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-03-01 0
Box Contents: Code Enforcement
Box Contents: Close d-2012 Files
Box:Contents: 7711 Fennel - 12854 Foothill
0417116,
Date
Notification,Number Destruction Notification,Report 11/30/2015 10:32:43
411. City;of Rancho Cucamonga(RC) Page 2,
Records,Management Divlsion (TMP)
CODE ENFORCEMENT (2292)
BIII,to,Namer O �Attfi.0Otl�
RecordsCoordinator;:Valerie Zuniga Mail Code: Phone: (909)477-2700�ext: 4227
The'following records,are due fordestruction.-on 12/31/,15. Place your initials next toEACH boxtyou.authorize to be destroyed,
Ithen sign and,date thelbottom,of.EACH page. If you want a box:held for an-addltionalr.6 months,provide.a memo Justifying the.
hold. .Return;the.entire list.to the.RecorcivDivision`by 06/15/2015.
Event Permanent Record Title Record:Title.Name Dates On Destroy Date
(X)Code Box Number Code .(Box:Contents) Begining Ending Hold? 12/31/2015 Location Space#
[]Active/Current5436 2031.0 Code'EnforcemenbViolations 01/01/2012 ;12/31/2012 12/31/2015 03-05-03 0
Box'•Contents: Code:Enforcement
-Box^Contents: Closed.2012 Files
Box Contents: 4960:Saddlewood --6658 Starstone
rn
[]Active[Current5437 2031.0 Code.Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-03-OS 0 0
Box,Contents: Code Enforcement 14-
Box
Box Contents: Closed 2012 Files
BoxContents: 13026 Ivy--8871 La Vine o)
M
[]Active/CUrrent$43S 2031.0 Code,Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-05-05 0 a
Sox.Contents: Code Enforcement LO
Box Contents: Closed 2012 Files o
Box Contents: 10943Countryview - 12026,Dorset co
[]Active/Current5439 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-03-03 0 6
Box:Contents: Code Enforcement c
Box Contents: Closed 2012 Files
Box;Contents: 9660 Tryon - 6988 Walker
0
u,
agctive/Current5440 2031.0 Code.Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 02.03-11 0
Box Contents: Code Enforcement
Box Contents: Closed 2012 Files
Box-Contents: 7690 Cartilla - 9212 Cottonwood
;[Active/Curent5441'. 2031.0 Code.Enforcement Violations 01/01/2012 12/3.1/2012 12/31/2015 03-05-02 0
Box.Contents: Code Enforcement
Box Contents: Closed 2012 Flies
Box'Contents: 11963:Stegmeir-•9049 Tryon
�s C
Date
Notification Number Destruction Notification Report 11/30/2015 10:32:43
412 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name:� Q ,i�h(ti.�'Ua�G
RecordsiCoordinator: Valerie ZunigaMall Code: Phone:(909)477-2700 ext: 4227
e"following.records;are due for destruction.on 12/31/15. Place your initials next to EACH box.you.authorize to be destroyed,
I
sign anddate the bottom.of EACH page. If you.want a,box held for amadditional 6'months, provide amemo justifying the
hold. Returmthe,entire list tothe Records Division by 06/15/2015.
Event Permanent Record Title Record Title Name Dates On Destroy Data
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
QActive/Current5442 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 0408-03 0
Box.Contents: -Code Enforcement
,Box Contents: Closed 2012 Files
Box Contents: 7387 Paslto - 6932 Ramona
rn
[]Active/Current 5443 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 04-08-04 0
Box Contents: Code Enforcement 0
N
Box Contents: Closed 2012 Files
N
[]Active/Current5444 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 03-02-05 0 a
Box Contents: .Code Enforcement I
Box Contents: Closed 2012 Files N
Box Contents: 12879 Foothill.-:6280 Halsted o
;❑Active/Current5445 2031.0 Code,Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 04-03-06 0
Box Contents: Code Enforcement 6
Box Contents: Closed 2012 Files Z
c
Box Contents: 5932 Abajo- 8880 Archibald 0
n
[]Active/Current5446 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/3.1/2015 04-03-03 0 „0,
Box Contents: Code Enforcement 0
Box Contents: Closed 2012 Files
Box Contents: 11971 Norwick- 6764 Pasito
,[]Active/Current5447 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012 12/31/2015 04-03-05 0
Box Contents: Code Enforcement
Box.Contents: Closed 2012'.Files
Box Contents: 11967 Ardmoor- 9588 Base,line
Date.
^Notification Number Destruction Notification Report 11/30/2015 40:32:43
412, CityW Rancho Cucamonga (RC) Page 4
Records Management,Division�(TMP)
CODE-ENFORCEMENT (2292)
Bill:to'Nam e: O Iro,. Cck.
Records:Coordinator: Valerie,Zuniga ad Code: Phone: (909)477-2700'ext: 4227'
he`following records,are due•for destruction.ow 12/31/15. Place your initials.nextto.:EACH;box'you authorize to•be destroyed,`
ewsign.and;datethe'bottom-of.EACH,page. 'If'yo¢want,atbox held for;amadditlonal 6.months, provide.a memo justifyingthe:
hold. Return:the•entire•listto'the.RecordsDivlsion,by06/.15/2015.
Event 'Permanent Record Title Record Title'Name Dates On DestroyDate
,(X)Code .Box Number Code (Box:Contents) Begining Ending. Hold? 12/31/2015 Location Space#
[]Acdve/Current5448t 2031.0 Code EnforcementViolations 01/01/2012 12/31/2012 12/31/2015 04-03-04 0
Box-Contents: Code Enforcement
Box:Contents:" Closed(2012r.Files
Box Contents:" 6320 Calle Hermoso - 6888 Cartilla
rn
[] ctive/Current 5449 2031.0 Code Enforcement'Violations 01/01/2012 12/31/2012 12/31/2015 04.03.02 0 `o
Box Contents: CodeiEnforcement (D
Box Contents: Closed'2011Files
Box Contents: 6965;Ramona - 6268,Saddle Tree m
o_
[]Active/Current5450 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012' 12/31/2015 .02-OS-02 0 I
Box;Contents: Code-Enforcement. Lr)
:Box,Contents: Closed,2012,Files p
Box,Contentsr 8700'Hidden"Farm --9310-Isaac-Lord co
❑Active/Current5451 2031.0 Code Enforcement Violations 01/01/2012 12/31/2012, 12/31/2015 05-03-02 0 Z
Box.-Contents: CodesEnforcement C
Box?Contents: Closed-2012>Files 2
Box'Contents:. ,6285,Haisted- 14036 Hickcox
0
ai
IY
Total Eligible Boxes to be.destroyed = 22
Eligible Boxes on_Hold = 0
ElglbileBoxes Checked'Out = 0
Eligible Soxes,Removed = 0
Total Available Boxes to.be destroyed = 22
/_Z
/Z��j,
Date
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Community Services(4532) Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center,and, as such, are not listed in the City's
Automated Records Management System (Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2013
1020.3 —Programs Calendar year 2011
1020.4—Projects All that completed/terminated prior to 1/1/2011
1020.5 - Special Events Calendar Year 2011
14010.6—Scholarship Applications Calendar Year 2013
14020.3 —Recreation Class Schedule Calendar Year 2,013 (1 original sent to Archives)
16010.7—Use of City Facilities Calendar Year 2013
2050.2—Dept' 1. Budget Working Papers Calendar Year 2013
5030.5—Volunteer Applications/Reports All that became inactive prior to 1/1/2014
7010.3 -Advisory Council Agendas Calendar Year 2013(to be scanned,then recycled)
7012.9—Audio Tapes Calendar Year 2013(to be reused)
Department Approval:
w �5
Signature
Daie
Resolution No. 16-015 — Page 17 of 49
Notification Number Destruction Notification Report 11/30/2015 10:40:30
418. City of Rancho Cucamonga (RC) Page i
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name; (4532)
Records Coordinator: MORALES, MELISSA Mall Code: Phone: (909)477-2760 ext: 2103
Ihie
following records are due for destruction on 12/31/15. Place your initials next to EACH box you authorize to be destroyed,
ensign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the.
ld. Return theentire list tothe Records Division by06/15/2015.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#'
OCurrentYear 5421 7010.3 Advisory Council Agendas 01/01/2012 12/31/2013 12/31/2015 0
Box Contents: Community Services Committee
Box Contents: Agendas January 1, 2012-thru
Box Contents: December 31, 2013
®Current Year 5655 14010.2 Registration Forms & Receipts 12/01/2012 01/30/2013 01/30/2015 01-02-01 20)
Box Contents: Deposit Records o
rb
ECurrent Year 5645 14010.2 Registration Forms& Receipts 11/01/2012 01/31/2013 01/31/2015 03-01-03 1
Box Contents: Registration Form
m
tZ
®eurrentYear 5646 14010.2 Registration Forms &.Receipts 02/01/2013 03/31/2013 03/31/2015 01-02.03 6 1
Box Contents: Registration Forms Central Park LO
0
®Current Year 5647 14010.2 Registration Forms & Receipts 02/01/2013 03/31/2013 03/31/2015 01-02-03 56
Box Contents: Central Park Registration Forms
0
z
ffjcurrent Year 5648 14010.2 Registration Forms &Receipts 02/01/2013 03/31/2013 03/31/2015 01-02-02 6 c
Box Contents: Registration Forms, g
Box Contents: Deposit Records, E-Connect o
d
N
NmrrentYear ,5634 14010.2 Registration Forms& Receipts 04/01/2013 05/31/2013 05/31/2015 12-02-04 2�
Box Contents: Central Park Registration Forms
E&rrentYear 5644 14010.2 Registration Forms &Receipts 11/01/2012 05/31/2013 05/31/2015 02-02-02 6
Box Contents: Deposit Records
fturrent Year 5639 14010.2 Registration Forms'&•Receipts 06/01/2013 07/31/2013 07/31/2015 02-02-03 2
Box Contents: Central Park Registration Forms
tV
Date
Notification:Number Destruction Notification Report 11/30/2015 10:40:30
418 City of Rancho Cucamonga (RC) Page 2
Records Management (TMP)
COMMUNITYSERVICES,(4532)
Bill to•Name: (4532)
Records Coordinator: MORALES,•MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
he following records are due for destruction on 12/31/15. Place your Initials next to EACH'box you authorize:to be destroyed,
hen sign and date the bottom of2ACHpage. If you want a box held for an additional 6 months, provide a memo justifying,the
old. Return the entire list to the Records Division by 06/15/2015.
Event Permanent -Record'Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
R( sprrent.Year 5652 14010.2 Registration Forms &.Receipts 06/01/2013 07/31/2013 07/31/2015 01-02-01 5
— II Box Contents: Deposit Records
MC-urrentYear 5653 14010.2 Registratlon.Fonns&Receipts 06/01/2013 07/31/2013 07/31/2015 01-02-01 6
Box,Contents: Registration Forms v
w
Wurrent Year 5640 14010.2 Registration Forms& Receipts 08/01/2013 09/30/2013 09/30/2015 02-02-03 50
Box.Contents: Central Park Registration Forms
a:
®Current Year 5649 14010.2 Registration forms & Receipts 08/01/2013 09/30/2013 09/30/2015 01-02x02 5a
Box Contents: Deposit,Records 1
LO
'®CUrrentYear 5650 14010.2 Registration Forms-&Receipts 08/01/2013 09/30/2013 09/30/2015 .01-02-02 40
Box Contents: Deposit Records- E-Connect m
91�urrent Year 5641 14010.2 Registration.Forms & Receipts 10/01/2013 11/30/2013 11/30/2015 02-02-02 2 0
Box Contents: Central Park Registration Forms z
0
Mcurrent Year 5642 14010.2 Registration.Forms& Receipts 10/01/2013 12/31/2013 12/31/2015 02-02-02 6 Z3
Box.Contents: Deposit Records 0
N
N
I Neurrent Year 5656 14010.2 Registration Forms & Receipts. 01/01/2012 12/31/2013 12/31/2015 01-02-01 1�
Box+Contents: Wellness Pass Registration rForms
ecurrent Year 5632 16010.7 Use of City Facilities 01/01/2009 05/31/2009 05/31/2011 12-02-02 3
Box Contents: Park Reservation Forms
Date
Notification Number Destruction Notification Report 11/30/2015 10:40:30
418 City of Rancho Cucamonga (RC) Page 3
Records Management Division,(TMP)
COMMUNITY SERVICES (4532)
Bill'to Name: (4532)
Records Coordinator:-MORALES,,MELISSA Mail Code: Phone:.(909)477-2760ext: 2103
eYollowing records are due for destruction on.12/31/15. Place your Initialsnext to EACH box you authorize to•be destroyed,
Oen-sign and date tho'bottomof'EACH.page. If you want a box-held-for an additional 6 months, provide a memo justifying the
hold. Return the entire list to the Records.Divisionby06/15/2015.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box-Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
®Current Year 5631 16010.7 Use of City Facilities 07/01/2010 03/31/2011 03/31/2013 12-02-02 5
`Box Contents: Park Reservation Forms
fturrent Year 5635 16010.7 Use of City.Facilities 05/01/2011 09/30/2011 09/30/2013 12-02-04 1
BOx�Contents: Park�Reservatlon.Forms
v
0
fEdurrent;Year 5637 16010.7 Use of City Facilities 10/31/2011 04/30/2012 04/30/2014 12-02-04 6 0
Box Contents: Park'Reservation Forms N
N
m
Rprrent Year 5633 16010.7 Use of City..Facilities 03/01/2012 05/31/2012 05/31/2014 12-02-03 2 a
Box Contents: E-Connect Records i
LO
Current Year 5636 16010.7 Use of City Facilities 05/01/2011 10/31/2012 10/31/2014 12-02-04 5 0
®
Box Contents: Park Reservation Forms m
6
Z
Total Eligible Boxes to be destroyed = 23 0
.Eligible Boxes on Hold = 0 �
Elgibile Boxes Checked Out = 0 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 23
Date
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Engineering(Admin) (Dent 4637) Requestor Rebecca Fuller
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 --General Correspondence Calendar Year 2013
11101.8—Street Vacations Calendar Year 2013
11700.9—Flood Plain(FEMA) All that were superseded prior to 1/1/2005
(After Scanning)
2050.2 -Dept'1 Budget Working Papers Calendar Year 2013
4010.3 —Assessment Districts All that were approved thru 12/31/2014(to be
transferred to the Special Districts Division)
Department Approval:
Siglriture
Date
Resolution No. 16-015 — Page 21 of 49
Notification Number Destruction Notification Report 11/30/2015, 10:41:03
419 City of Rancho Cucamonga (RC) Page 1
Records:Management Division (TMP)
ENGINEERING/ADMIN (4637)
,Bill to Name: (4637)
Records Coordinator: Rebecca Coleman Mail Code: Phone: 909)477-2700 ext:4013
The.following=records are due for destruction on 12/31/15. Place your Initials next to EACH.bowyou•authorize to be.destroyed,
hen sign and:date the bottom of EACH page. If you want a box held for an additional.6-months, provide.a memo justifying the
hold.. Return,theentirelist to the Records Division by 06/15/2015.
Event Permanent .Record Title Record Title Name Dates On Destroy Date
" (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
µH[]active/Current4520 10021.1 Hydrology Studies 01/01/1993 12/31/2005 12/31/2015 0
Box.Contents: Hydrology Studies
Box Contents: NeedsSea>iAiag- SO4rinf
Folders within the above box
AIt..Folder41 Beginning Date: 01/01/1993 Ending Date: 12/31/2005 Record Title Name: Hydrology Studies
w
Alt. Folder Number: Bass Pro shop Description: O
N
Alt.folder#2 Beginning Date:01/01/1993. Ending Date: 12/31/2005 ,Record Title Name:,Hydrology Studies N
d)
Alt. Folder Number:.Erosion Control Description: rn
m
Alt. Folder#3 Beginning Date: 01/01/1993 Ending Date: 12/31/2005 Record Title Name: Hydrology Studies d
I
Alt. Folder Number: Hermosa S/D.System Description: L0
Alt. Folder#4 Beginning Date: 01/01/1993 Ending.Date: 12/31/2005 Record Tide Name: Hydrology Studies- 9
Alt. Folder Number: Tract 15727 Description:
Alt. Folder#5 Beginning Date: 01/01/1993 Ending Date: 12/31/2005 Record Title.Name: Hydrology Studies.
Z
Alt. Folder Number:.DRC5-00068 Description: c:
2
AIL Folder,#6 Beginning Date: 01/01/1993 Ending Date: 12/31/2005 Record T tie Name: Hydrology Studies n
Alt. Folder Number: Wartlman ChanneLInlet(TR. 13564) Description: of
N
AIt..Fotder#7 Beginning Date: 01/01/1993 Ending Date: 12/31/2005 Record Title Name: Hydrology Studies W
Alt. Folder Number:..Tract 16567 Description:
n ctive/Current4529 10021.1 Hydrology Studies 01/01/1988 12/31/2005 12/31/2015 0
Box Contents: Hydrology Studies
Box Contents: TRacts, 15911,.1'5912, 15716-1,
Box Contents: Metrolink Station, Northeast`Park,
Box Contents: Victoria Groves, Empire Lakes, etc.
Date
Notification Number Destruction Notification Report 11/30/2015 10:41:03
419 City of Rancho Cucamonga (RC) Page 2
RecordsManagement Division (TMP)
ENGINEERING/ADMIN (4637)
Bill'to.Name: (4637)
Records Coordinator: Rebecca Coleman Mail-Code: Phone: (909)477-2700 ext: 4013
he following records are due for destructlowon 12/31/15. Place�your Initials next to EACH box'youauthorize to..be destroyed,
ensign and--date sthe bottom of EACH page. If,you want.a box held for an additional 6 months, provide a memojustifying the
hold. Returmthe entire list.to,the:Records Division by 06/15/2015.
Event Permanent Record TitleRecord Title Name .Dates On. Destroy-Date
(X)Code Box Number 'Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
dive/Current4530 10021.1 Hydrology Studies 01/01/1988 12/31/2005 12/31/2015 . 01-01-03 6
,PA
Box Contents: Hydrology Studies Scanned/ECS
Box Contents:, Tracts 12801,..12673, 12671, 12670, 12820
Box Contents: 12830, 12832,.12833, 12772, 12721, 12895
Box Contents: 12873, 12870, DRC2003-00072, PM15731 0�
v
,,//✓/�J.1[]Active/current4552 10021.1. Hydrology Studies / / 12/31/2005 12/31/2015 01-01-01 4,°
l{ Box Contents: Hydrology Studies N
Bax Contents: Scanned by ECS rn
CU
QAdive/Current4553 10021.1 Hydrology Studies / / 12/31/2005 12/31/2015 Oa
Box Contents: Hydrology StudiesSPUnne.d `n
Box Contents: UeedsZeao4u— o
co
[�]Adive/Current4668 10021.1 Hydrology Studies 01/01/1998 12/31/2005 12/31/2015 14-01-03 57-
Box Contents: Hydrology.Studies z
Box Contents: See listing:on form c
0
0
Total Eligible Boxes to be destroyed = 6 m
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 6
Date
CITY OF RANCHO,CUCAMONGA
Approval and Authorization
' To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator.that approval was granted.)
Department Engineering. (Traffic) (Dent 4639) Requestor Luci Saunders
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center,and,as such,are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2013
11620.1 —Traffic Signal Maintenance Calendar Year 2012
2050.2—Dept. Budget Working Papers Calendar Year 2012
8060.2—Multi-Year Projections for Cap Imp Calendar Year 2013
D5paFre
t Approval:
1 �- - � L• �- 1c.7
Date
Resolution No. 16-015 — Page 24 of 49
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Emergency Preparedness {4125) Requestor Breanna Medina
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City''s Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2013
2010.9—Policies& Procedures All that were superseded prior to 1/1/2011
Department Approval:
nature
'S i
4Dat
Resolution No. 16-015 — Page 25 of 49
_ CITY of RANCHO CUCA.MONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to tate Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Facilities Maint/Yard (4245) Requestor Andrea Rivas
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center,and,as such,are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
I<t3D1,� Ces':�.`Correspanc3eace ... ; ,_.K:. >ralendar�'ear?A)3;
44941-1 ..,.VC4tee dist
tiil2g3eeiai�yvnty;shee#s.. ;'' ., Calenday.Yat2Uj
, 1A-8 P, cl#1 pp0tc�rion ptszts_',, Galt ndar Year2t}12
y
r,..
!?l Y F S cr t e: i pottsx . 's` Calendar Ykr 2412 -
93(4�k I��ptslBud�et53Jnrk3n;g,F�ek� • `CalandarYear.2Q137>
Department Approval:
A J, C,
Signature
I1A_Iw- ,
Date
Resolution No. 16-015 — Page 26 of 49
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
' To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Finance(415 1) Requestor Tamara Lame
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and,as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents(Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
4011.6—Master Chart of Accounts All that have been superseded prior to 1/1/2014
Department 'Approval:
rt'��ril.�iLty�., _ ruJ
Signature
�� �llra
Date
Resolution No. 16-015— Page 27 of 49
Notification Number Destruction Notification Report 11/30/2015 10:42:06
421 Clty-of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill-to Name: (5027)
Records Coordinator:Tamara Layne Mau Code: Phone: (909)477-2700'ext: 2430
hedollowing records are.due for destruction.on 12/31/15. Place your initials next to EACH box you authorize to be destroyed,
hen sign,and date the.bottom of EACH page., 1f you want a box held-for an additional 6 months, provide a memo justifying the
hold. Return the entire list to the Records'Divislon by 06/15/2015.
Event ,Permanent Record Title .Record Title Name Dates On Destroy Date
..(tX-),Code Box Number Code- (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
V
' rrent Year 5219 4040.0 Fire - Payroll Records 05/01/2010 07/30/2010 07/30/2015 14-01-01 4
Box Contents: Fire Payroll Reports
BoxContents: 1002011 thru 1002015
PJ urrent Year 5249 4040.0 Fire - Payroll Records 06/01/2010 10/31/2010 10/31/2015 0"1-04 1 0)
i
Box Contents: Fire PayrollReports
Box Contents: 1002016 thru.1002021 o
�} cli
ro
119turrent Year 5216 4040.0 Fire -_ Payroll Records 10/01/2010 12/31/2010 12/31/2015 14-01-04 1
1)F Box,Contents:. Fire Payroll`.Reports
Box Contents: 1002022-thru 1002026 0-
I
LO
Excluded Total Eligible Boxes to be destroyed = 3
Eligible Boxes on Hold = 0
Elgibile Boxes CheckedOut = 0
Z
Eligible Boxes Removed = 0 c
Total Available Boxes to be destroyed = 3 �
0
N
N
Date
Notification Number Destruction Notification Report 11/30/2015 10:38:04
415 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151)
Bill-to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430
he following.records'are due for destruction.on 12/31/15. Place your Initials next to EACH box you authorize to be.destroyed,
hen sign and.date,the.bottomW EACH page. If you want a.box held for anadditional.6 months, provide a memojustifying the
hold. Return thwentire llst;twthe Records'+Dlvisiomby 06/15/2015.
Event Permanent Record Title Record Title Name Dates On Destroy Date
_ (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 location Space*
urrent'Year 5213 4010.1 Accounts-Payable 07/01/2008 11/30/2008 11/30/2015 13-01-03 2
Box Contents: PCard.Statements
udit 5510 4030.2 Bank Statements& Reconciliations. 02/01/2010 08/31/2010 12/31/2015 08-01-01 3
Box Contents: Bank Statements& Reconciliation
rn
1..�, IT
l current Year 4146 4020.3 Daily CashReceipts/ Revenue Files 06/01/2006 07/30/2006 07/30/2015 06-02-03 10
II Box Contents: Daily Cash Receipts N
Box Contents: Receipts #'s. 90048-91396
0)
If'hlCurrentYear 4152 4020.3 Dally Cash Receipts./ Revenue Files 06/01/2006 07/30/2006 07/30/2015 08-01-09 2a
Box Contents: -Cash Receipts I
Lo
Current Year, 4574 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2006 07/31/2006 07/31/2015 16-01-03 10
Box Contents: Off Sites Cash Receipts CO
Box Contents: July 1, 2006thru July 31, 2006
0
Z
i {Current Year 4145 4020.3 Daily Cash.Receipts./ Revenue Files 07/12/2006 08/21/2006 08/21/2015 08-03-08 2c
IUl�T
Box Contents: Daily Cash Receipts .0
Box Contents: 07/12/06-- 08/21/06 0
Box.Contents: #91183-92860 N
N
[ urrent Year 4576 4020.3 Daily Cash Receipts) Revenue Files 08/01/2006 08/31/2006 08/31/2015 16-OIL-02 1
Box Contents: Off Sites Cash Receipts
Box Contents: August 1, 2006"thru August 31, 2006
Current Year 4147 4020.3 Daily Cash Receipts/ Revenue Files 08/01/2006 09/30/2006 09/30/2015 06-02-03 2
Box Contents: Dally Cash.Receipts
Box Contents: Receipts #'s. 92863-94250
,Date
Notification Number Destruction Notification Report 11/30/2015 10:38:04
.415City of Rancho Cucamonga (RC) Page 2
Records Management.Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator. LAYNE,TAMARA -Mail Coder Phone: 909)477-2700 ext: 2430
he following.records are due for destruction on 12/31/15. Place your Initials,next to EACH box you authorize to be:destroyed;
hen;sign and date the bottom of EACH-page. .If you wanta box held for an additional 6 months, provide a memo justlfying the
hold.. Return the entire list to the Records Division by06/15/2015.
Event Permanent Record Title Record Title Name Dates On Destroy Date.
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
urrent Year 4153, 4020.3 Daily Cash Receipts,/ Revenue Files 08/01/2006 09/30/2006 09/30/2015 15-01-03 5
i Box Contents: Cash Receipts Reports
urrent Year 4581 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2006 09/30/2006 09/30/2015 16-01-02 6
(' IT Box Contents: Off Sites Cash receipts 0)
Box Contents: Sept. 1,.2006 thru Sept.30, 2006 0
0
urrent Year 4148 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2006 10/31/2006 10/31/2015 06-2-04 1M
���U+TTTTr Box Contents: Daily Cash Receipts rn
Box Contents: Receipts #'s..94251 - 95644 a
I
urrent Year 4578 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2006 10/31/2006 10/31/2015 16-01-02 3n
r Box Contents: Off Sites Cash Receipts o
Box Contents: October Y, 2006 -October 31, 2006 (O
PCurrentYear 4155 4020.3 Dally Cash Receipts/ Revenue Files 10/01/2006 11/30/2006 11/30/2015 06-01-03 2Z
Box Contents: Daily Cash Receipts c:
Box Contents: Receipts# 95690-97084
/�urrent Year 4579 4020.3 Dally Cash Receipts Revenue Files 11/01/2006 11/30/2006 41/30/2015 16-01-02 4a)
I/ ' Box Contents: Off Sites Cash Receipts 0-1
i, Box Contents: Nov. 1, 2006 - Nov. 30, 2006
urrent Year 4580 4020.3 Daily Cash Receipts/ Revenue Files 12/01/2006 12/30/2006 12/30/2015 16-01-02 5
i'�!- Box Contents: Off Sites Cash Receipts
Box Contents: Dec. 1, 2006 thru Dec. 31, 2006
Dat
Notification Number. Destruction Notification Report. 11/30/2015 10:38:04
415 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
Billto.Name: (4151)
Records Coordinator. LAYNE,TAMARA Mail Code: Phone:.(909)477-2700 ext: 2430
he'following records areAue for destruction on.12/31/15. Place your initials,next to EACH box you.authorize.to be destroyed,
hen,sign and Idate.the bottom of-EACH page. I1yowwant abox held for an additional:e months, provide a memo justifyingahe
hold. ,Return the entire list to the Records Division by 06/15/2015.
Event Permanent Record Tide Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box.Contents) Begining Ending Hold' 12/31/2015 Location Space#
urrent Year 4403 4012.8 Journal Voucher 08/01/2006 11/30/2006 11/30/2015 05-01-4 2
Box Contents: ADJUSTINGIOURNAL ENTRIES
Box Contents: 508837'THRU 509231
Box Contents: 08-29-06 11-21-06
rn
=i► CurrentYear 5260 4040.2 Payroll Register 07/01/2010 08/31/2010 08/31/2015 13-01=04 40
lrTr Box Contents: City Payroll reports M
Box Contents: 1001014 thru 1001018
ilr�iCurrent Year 5248 4040.2 Payroll Register 08/01/2010. 11/30/2010 11/30/2015 08-01-03 2i2
Box Contents: City Payroll Reports I
Box Contents: 1001019 thru 1001024
e�g 0
m"'PlCurrentyear 5095. 4040.2 .Payroll Register 05/01/2005 12/31/2010 12/31/2015 10-02-03 1(O
Box Contents: City Payroll Register o
Box Contents: Deduction Reports Z
,,,,,,iii��� C
Current Year 5205 4040.9 Time,Cards 06/01/2010 07/31/2010 07/31/2015 11-01-02 32
J ' Box Contents: CityPayroll Timecards o
Box Contents: 1001012 thru 1001015
N
Box Contents: 6-6-10 thru 7-18-10 of
'()� Current'Year 5253 4040.9 Time Cards 08/01/2010 09/30/2010 09/30/2015 14-01.04 5
Box Contents: City Payroll Timecards
Box Contents: 1001016 thru 1001019
urrent Year 5262 4040.9 Time Cards 09/01/2010 11/30/2010 11/30/2015 13-01-04 6
Box Contents: City Payroll Timecards
Box Contents: 1001020 thru 1001023
Date
Notification Number Destruction Notification Report 11/30/2015 10:36:04
415 Cityaof Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records.Coordinator: LAYNE,TAMARA Mail.Code: Phone:.(909)477-2700 ext: 2430
he following.records aIre-due;for destruction on 12/31/15. Place your.initials next to EACH boxyou authorize,to be.destroyed,
hen sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide memo justifying the
hold.- Return the,entire.list to:the RecordsDivision by 06/15/2015.
Event Permanent Record Title Record Title Name. Dates On Destroy Date
(X)Code Box..Number Code (Box Contents) Begining Ending Hold? 12%31/2015 Location Space#
Total Eligible Boxes to be destroyed = 22
Eligible Boxes on Hold = 0
ElglbiW Boxes Checked Out = 0
Eligible Boxes Removed = 0 0
Total.Available Boxes.to be destroyed. = 22 N
co
N
m
CL
0
Z
C:
n0
0
Date
CITY OF RANCHO CUCAMONGA—Fire Board
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Fire (5020) Requestor: Tina Watson
I have inspected the following records/documents And recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such,are not listed in the City's ,
Automated Records Management System(Advantage);therefore,destruction is requested outside the scope
of the semi-annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —Gen'l Correspondence All dated thm calendar year 2013
13021.3 —Fire Investigations—Type A All that became inactive prior to 1/1/2011 (after
scanning)
13021.6—Fire Investigations-Type C All that became inactive prior to 1/1/2010
2050.2—Dept'1 Budget Working Papers All thm calendar year 2013
6060.3—Equipment Maintenance All that became inactive prior to 1/1/2014
7040.5—Daily Activity Logs Calendar year 2013
Depart pp at:
n�
Signa re
Date
Resolution No. 16-015 — Page 33 of 49
CITY OF RANCHO CUCAMONGA Fire Board
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Cnnoor,,dinator that approval was granted.)
PMEC bRu-
Department: Fire Safety (5025) Requestor: -3e�naw
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage);therefore, destruction is requested outside the scope
of the semi-annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
13020.4—Fireworks(documentation) All dated thra calendar year 2013
13025.1 —Material Safety Data Sheets All dated thm 1985
13030.2—Business Occupancies All that became inactive prior to 1/1/2012
Department Approval:
/ �
Signature
OAC 3, 30a
-
Date
Resolution No. 16-015 — Page 34 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not desiroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: G.I.S. (4160) Requestor: Iwrid BY c
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year'2013
2050.2—Dept'l Budget Working Papers Calendar year 2012.
Department Approval:
� lJ_ pow
Signature
Date
Resolution No. 16-015— Page 35 of 49
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Docuinerits
(To be processed wth the December 2015 semi-annual destruction, Sign,date and return to the Records Division by
December 15,201 1 5. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: I.S. (4161) Requestor: Iggrid-Brave 01;�vt wt- Parte-
•I have inspected the following records/documents and recommend/requestthat they be destroyed. These
records have not been stored in the City's Records Center, and,as such,are not listed in the City's
Automated Records Management System(Advantage);therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Records
Record Title Code from Records Retention /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence All thru calendar year 2013
14041.0—Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2014
20403 —Hardware/Software Acquisition Requests All that became inactiveprior to V112014
2040.4_Hardware Inventory All that became inactive prior to 1/1/2014
2040.5 —Software Inventory All that became inactive prior to 1/1/2014
2050.2—Dept'l Budget Working Papers All thru calendar year 2013
5010.0—Nightly Systems Backups(12 days) All thru 12/19/2015 (to be reused)
5010.3 —Weekly Backup Tapes (6 weeks) All thru 11/18/2015 (to be reused)
5010.1 —Monthly Systems Backups All thru calendar year 2014 (to be reused)
5010.4 - Quarterly Backup Tapes (18 months) All ffim 06/30/2014(to be reused)
5010.2—Year-end System Backups All thru calendar year 2008
5010.8—Network Config. Maps/Plans All that were superseded prior to 1/1/2014
Department Approval:
Z" p ,v,t�
Signature
Date
Resolution No. 16-015 — Page 36 of 49
i CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval is granted.)
Department: Library (4533) Requestor: Vivian Garcia
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and, as such,are not listed in the
City's Automated Records Management System (Advantage); therefore, destruction is requested
outside the scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
11300.1 —Donation records Calendar year 2012
11800.2—Public Services&Relations Calendar year 2012
11801.0—Public Inquiries & Complaints Calendar year 2012
4012.3—Revenue Files Calendar year 2014
4020.5 —Grants All that have been completed and audited prior
to 1/1/2008
5030.0—Library Board Agendas All thru calendar year 2015(after scanning)
5030.5 —Volunteer Program records All that became inactive prior to 1/1/2012
7041.1 —Fines Collected Calendar year 2012
7partment roval:
�.
Signature
Date
Resolution No. 16-015 — Page 37 of 49
t CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December.15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Personnel (4124) Requestor: Luci Alvarez-Nunez
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
5020.5 — Salary& Classification Surveys All that became inactive prior to January, 2014
5030.3 —Job Descriptions All that were superseded prior to January, 2014
Department Approval:
6(gnarturcV
is/z a�is
Date
Resolution No. 16-015 — Page 38 of 49
Notification Number Destruction'Notification Report 11/30/2015 10:33:31
413 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill`to,Name: (4124)
Records Coordinator: Lucy Alvarez-Nunez Mail Code: Phone:(909)477-2700 ext: 2413
The'following records are due for destruction on,12/31/15. Place your Initials next to EACH box you authorize to be•destroyed,
T-8-1 sign date the bottom.of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the
hold. Return theentiredist to,the:Records Division by 06/15/2015.
Event Permanent Record Title Record-Title•Name .Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
ODgelparation 5392 5010.2 Individual Personnel Folders 01/01/2010 12/31/2010 12/31/2015 04-08-05 0
Box Contents: Inactive Personnel Folders
Box'Contents: 2010
Box Contents:. O-Y
Lgeparation 5393 5010.2 Individual Personnel Folders 01/01/2010 12/31/2010 12/31/2015 04-08-06 0 'T
w
Box Contents:. Inactive Personnel Folders o
Box Contents: 2009
c7
Box Contents: E-P 0
m
CU
eparation 5395 5010.2 Individual Personnel.Folders 01/01/2010 12/31/2010 12/31/2015 04-08-01 0 IL
Box Contents:. Inactive.Personnel Folders I
Box Contents: 2010
Box Contents: K-N o
Separation 5396 5010.2 Individual Personnel Folders 01/01/2010. 12/31/2010 12/31/2015 03-03-06 0 6
Box Contents: Individual Personnel Folders Z
Box Contents: 2010c:
0
Box Contents: A-] ZI
0
&JActive/Current5615 5090'.3 Personnel Recruitment 01/01/2010 12/31/2012 12/31/2015 06-10-03 0
.Box Contents:. Fire Recruitments - Promo. Exams
Box Contents:' 2010- Engineer, Captain, 2011 -Eng. &
Box Contents:. Batttalion, 2012 -Captain&Eng..
Excluded Total Eligible Boxes to be destroyed = 6
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 6
/ t
Date
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Planning (4333) Requestor: Valerie Victorino
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
2050.2—Dept'l Budget Working Papers All dated thru calendar year 2013
8020.8—Temporary Use & Temporary Signs All Dated prior to 1/1/2014
M94ment Approval:
Signature
Date '
Resolution No. 16-015 — Page 40 of 49
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
' To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Purchasing(Dept. 4153) Requestor Ruth Cain
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and,as such, are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Record's/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence_ All prior to 1/1/2014
1020.2—Vendor Files All that became inactive prior to 1/1/2014
12050.7—Telecommunications Devices All prior to 1/1/2014
4070.5—WMBE Statistical Reports All prior to 1/1/2006
6010.1 —Bids—Unsuccessful All prior to 1/1/2014
6010.2—Purchase Requisitions All that became inactive prior to 1/1/2012
6010.3—Request for Qualifications All that became inactive prior to 1/1/2012
6010.4—.Purchase Orders All that became inactive prior to 1/1/2012
6010.5—Purchasing Policy&Procedures All that were superseded prior to 1/1/2014
6040.2—Salvage& Surplus Property All prior to 1/1/2012
6060.1 —Fixed Assets/Equipt.History All that became inactive prior to 1/1/2010
Hep rtmcut Appr I:
Cn tura
Data
Resolution No. 16-015— Page 41 of 49
r CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
' To Destroy Paper Records and/or Documents
(To be processed with the December 2015 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2015. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department R.C.C.F. (50301 Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1—General Correspondence All thru December 31,2013
1020.3—Programs/Projects/Events All that became inactive prior to 1/1/2010
7012.9—Audio Tapes All thru December 31, 2013
Department Approval:
n ` 5
Sign71-�
e
Date
Resolution No. 16-015 — Page 42 of 49
CITY OF RANCHO CUCAMONGA
_ Approvahand Authorization
To Destroy Paper Records and/or Documents
(Tobe processed with the December 2015 semi-annual destruction. Sign,date and returnto the Records Division by
December 15,2015. Do not destroy fisted records until notified by the Record's Coordinator that approval was granted.)
Department Risk Management(4154) Requestor Claudia Nunez
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
5080.3 —Pre-Empl. Physicals(non-hires) All thru calendar year 2013
5100.5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2016
Departm t Approv :
Signatu '
Date
Resolution No. 16-015 — Page 43 of 49
Notification Number Destruction Notification',Report 11/30/2015 10:39:02
416 City of Rancho,Cucamonga (RC) Page 1
Records`Management Division (TMP)
RISKMANAGEMENT (4154)
Bill to:Name: (4154)
Records Coordinator. Claudia Nunez Mall Code: Phone: (909)477-2700 ext: 2420
he followingrecords are;due fordestructlon on 12/31/15. Place.your initials next to EACH box you authorize to be destroyed,
hen sign and date the bottom of EACH page. If you want a box held for an additional 6-months,provide a memo justifying the
hold, Returmthe entire list tothe.Records Divisiemby 06/15/2015.
Event Permanent. Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code -(Box Contents) Begining Ending Hold? 12/31/2015 Location Space#
E�Active/Currenl:4572 7040.6 Claims Against the City 07/01/2006 07/31/2008 07/31/2015 16-01-04 1
.Box Contents: Gen.tiability.Claims
.Box Contents: 07/2006-07/2008
,active/Current4864 7040.6 Claims Against the City 07/01/2007 08/31/2008 08/31/2015 05-08-01 th
Box Contents: General Liability Claims
0
0
gActive/Currentb725 7030:0 Legal: Investigations &.Litigation 07/01/2008 09/30/2010 09/30/2015 07-08-01
Box Contents: Legal Investigations&Litigations ai
rn
co
®Active/current5726 7030.0 Legal: Investigations & Litigation 07/01/2008 09/30/2010 09/30/2015 07-03-02 0-
Box Contents: LegalInvestigations&Litigations I
LO
Active/Current5147 7030.0 Legal: Investigations & Litigation 01/01/2009 12/31/2010 12/31/2015 05-09-01 6?
Box Contents: Legal Investigations&Litigations
6
Folders within the above box Z
Alt. Folder#1. Beginning Date: 01/01/2009 Ending Date: 12/31/2010 Record.Title Name:.Legal:Investigations&Litigation o
Alt. Folder Number:,Granite State-Ins. Description: D
0
AIL Folder#2 Beginning Date: 01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Utigation
Alt. Folder Number: Basilllo, Debra &Connie Martinez Description:
AIL Folder#3 Beginning Date: 01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation
Alt. Folder Number:,Donna Long Description:
Alt. Folder#4 Beginning.Date: 01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal:Investigations&Litigation
Alt. Folder Number: John and Martha-Gass Description:
Date
Notification'Number Destruction Notification Report 11/30/2015 10:39:02
416 City of Rancho Cucamonga (RC), Page 2
Records:Management Division (TMP)
RISK-MANAGEMENT.(4154)
Bill.to Name:, (4154)
Records Coordinator:-Claudia Nunez Maii,Code: Phone:: 909)477-2700 ext: 2420
he following,records are-due fordestruction on 12/31/15. Place.your Initials next.to EACH-box you authorize to be destroyed,
Ithen sign and date the bottom of EACH page. If you want a box held for an additional.6 months, provide a memo justifying the
old. Retum,the entire list to the-Records Division by 06/15/2015.
Event Permanent, Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number- Code (Box Contents) Begining Ending Hold? 12/31/2015 Location. Space*
Folders within the.above box
Alt..FOlder.'#5 Beginning Date: 01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation
Alt. Folder Number: Sierra.Landscape�Co. Description:
Alt. Folder#6 Beginning Date: 01/01/2009 Ending:Date: 12/31/2010 Recorc ltie Name:..Legal:Investigations&Litigation
Alt. Folder Number: Jeff Mann R Description: v
Alt..Folder#7 Beginning Date: 01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation
V7
Alt. Folder Number: Scheu,.David J. (Minor) Description: v
0)
AIt.:Folderr#S Beginning pate:01/01/2009 Ending,Date:42/31/2010 Record Title Name: Legal:Investigations&Utigation rn
m
Alt. Folder Numbers.Lee, Marsha L. Description: a
I
Alt..Folder#9 Beginning Date: 01/01/2009 .Ending Date:12/31/2010 Record Title Name: Legal: Investigations'&Litigation Lo
Alt. Folder Number: ESSCO Wholesale Electric Description:
tD
Alt.Folder#10 Beginning Date:01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation `-
Alt. Folder Number: RDO Construction Equipment Description: 6
Z
Alt..FOlder#11 Beginning Date:01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation C
0
Alt..Folder Number: UST.Development.Inc. Description: 3
0
Ait.:FOlder#12 Beginning.Date:.01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal:Investigations&Utigation N
Alt. Folder Number: UST Dry Utilities, Inc. Description: D'
Alt.Folder#13 Beginning Date:01/01/2009 Ending Date: 12/31/2010 Record Title Name: Legal: Investigations&Litigation
Alt. Folder Number: Ceniceros v. UST Dry Utilities Description:
Total Eligible Boxes to he destroyed = 5
Eligible Boxes on Hold = 0
Elgibile.Boxes Checked:Out = O
Eligible Boxes Removed = 0
Total Available Boxes to be:destroyed = 5 .
Date
Pincott, Carrie
From: Guerra, Kelly
Sent: Monday,January 25,2016 7:13 AM
To: Pincott, Carrie
Cc: Bopko, Chris
Subject: Destruction Notification Report
Good morning Carrie,
Please keep all the boxes listed in the Destruction Notification Report under Special Districts.
Thank you,
Kelly Guerra I Special Districts Technician I Special Districts Division
City Of Rancho Cucamonga 1 10500 Civic Center Drive I Rancho Cucamonga,CA 91730
909.477.2700 x.2562 I kelly.auerro(Ci)cifyofrc.us I www.cityofrc.us I regisconnect.us
N.YWR+ bFMn.IM1I
Resolution No. 16-01 t5 — Page 46 of 49
rtbtificat7on Number Destruction Notification Report 11/30/2015 10:35:21
414 City,of Rancho Cucamonga (RC) Page 1
Records Management;Division (TMP)
SPECIAL DISTRICTS (4131)
Bill to.Name: SPECIAL 4DISTRXCTS (4131)
Records Coordinator: Guerra, Kelly Mail Code: Phones(909)477-2700ext: 2582
he following records are due for destruction on 12/31/15. Place your initials next10 EACH box you authorize to be destroyed,
hen sign and date the bottomofEACH page. If,you want a box held for an additional 6.months, provide a.memo justifying the
hold. Return the.entire listto,the Records Division,by 06/15/2015.
'Event ,Permanent .Record Title. Record Title Name Dates On Destroy:Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2015 Location Space*
QExp/Compl/Te189O 4012.1 District Files - by District # 04/01/1993 09/02/2005 09/02/2015 13-02-03 2
Box Contents: 85 PDR (PD-85)
Box Contents: (Redhill &.Heritage Park;District)
Folders within the above box
rn
Alt. Folder#1 Beginning Date:04/01/1993 Ending Date:06/30/1997 Record Title Name: District Files-by District# V'
w
Alt.-Folder Number: Description:'85-PD-R LANDOWNERS &ASSESSMENT AMOUNTS 0
r
AILTolder#2 Beginning.Date:.04/01/1993 Ending Date: 06/30/1997 Record Title Name: District Files-by District#
Alt..Folder Number: Description: PD-85 Election 6/97 (Folder ret'd to Dept. 9/6/2000) @
QExp/Compl/Te 3961 4012.1 District Files - by District # 07/01/2605 12/31/2005 12/31/2015 14-02-03 6a
Box Contents: Trustee Statements Lr)
Box Contents: Bank Corporate Trust Services
Box Contents: Statements for Bonds& 0,Mello-Roos m
Folders within the above box 6
Z
Alt.Folder 01 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District# c:
Alt. F,olderNumber: 1999 Description: - g
Z)
Alt.Folder#2 Beginning.Date:07/01/2005 Ending Date: 12/31/2005 Record Title Name:District Files-by District# 0
Alt.,Folder Number: CFD 84-1 Description:
Alt. Folder#3 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt. FolderNumber: 85PD-R Description:
Alt. Folder#4 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name:.District Files-by District#
Alt.folder Number: CFD88-2 Description:
Date
Notifica3ion-Number Destruction Notification Report 11/30/2015 10:35:21
414 City of Rancho Cucamonga (RC) Page 2
Records Management Division(TMP)
SPECIAL DISTRICTS (4131)
Bill to Name: SPECIAL DISTRICTS.(4131)
Records Coordinator: Guerra, Kelly. Mail Code: Phone:{909)477-2700 ext: 2582
efollowing records are due for destruction on 12/31/15. Place your initials next to EACH box you authorize to be destroyed,
hen,sign,and.date the bottom of EACH page. If you.want a.box,held-for an additional 6 months,provide a memo justifying the
hold. Return the entire list to the.Records Division by 06/15/2015.
.Event ^Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold2 12/31/2015 Location Space*
Folders within the above box
Alt..Folder#5 Beginning Date::07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt..Folder Number: CFD93-1 Description:
Alt..Folder#6 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt. Folder:Number. CFD93-3Description:
Alt. Folder#7 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record'TIUe Name: District Flies-by District# 0
Alt. FolderNumber: CFD2000-02 Description:
Alt.,Folder48 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Tide Name: District Files-by District#
Alt. Folder..,Number: CFD93-3 Description: D-
Aft. Folder#9 Beginning Date:,07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Flies—by District# u7
Alt. Folder Number: CFD2000-03 Description: o
to
"Alt. Folder#10 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt. Folder Number: 2001 Description: ci
Z
Alt. Folder#11 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record.Title Name: District Files-by District# C:
Alt. Folder Number: 2001-A#14 Description: D
6
Alt. Folder#12 Beginning Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District# (1)
Alt. Folder Number: 2001-13#3 Description:
Alt..Folder#13 Beginning,Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt..Folder Number: CFD2003-OIA Description:
Alt. Folder#14 Beginning.Date: 07/01/2005 Ending Date: 12/31/2005 Record Title Name: District Files-by District#
Alt..Folder.'Number: CFD2003-01B Description:
. Exp/Compl/Te 4042 4012.1 District Files - by District # 01/01/1984 12/31/2005 12/31/2015 14-02-01 6
Box Contents: CFD 84-1 Day Creek Drainage
Date
Notification Number Destruction Notification Report 11/30/2015 10:35:21
414 City of Rancho Cucamonga (RC) Page 3
Records Management Division-(TMP)
SPECIAL DISTRICTS (4131)
Bill to,Name:SPECIAL DISTRICTS(4131)
Records Coordinator: Guerra, Kelly Mail Code; Phone: (909)477-2700 ext: 2582
he following recerds,are due for destruction on 12/31/15. Place your Initials next to EACH box you authorize to be destroyed,
hen'sign.and date the bottom of EACH page. If you want a box held for an•additional 6 months, provide a memo justifying the
hold. '.Return the entirelist.to the'Records:Division by 06/15/2015.
'Event Permanent Record Title Record Title,NameDates On Destroy'Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold?- 12/31/2015 Location Space#
F-lExp/Compi/Te 4043 4012.1 District Files - by District # 01/01/1984 12/31/2005 12/31/2015 15-02-01 4
Box Contents: CFD 84-1 Day Creek Drainage
Total Eligible Boxes to be destroyed = 6
v
Eligible Boxes on Hold = 2 0
Elgibile Boxes Checked-Out = 0
Eligible-Boxes Removed = 0 0
Total'Available Boxes tobe destroyed = 4
O
Z
C:
0
3
O
N
N
Date