HomeMy WebLinkAbout2016/04/20 - Minutes APRIL 20, 2016
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY,
PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
A. 5:00 P.M. - CLOSED SESSION
CALL TO ORDER - TAPIA CONFERENCE ROOM
The City of Rancho Cucamonga City Council held a closed session on Wednesday, April 20, 2016 in the Tapia
Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis
Michael called the meeting to order at 5:00 p.m.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City
Manager; Lori Sassoon, Deputy City Manager/Administrative Services; and Jeff Bloom, Deputy City
Manager/Economic and Community Development.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I
No public communications were made.
D. CITY MANAGER ANNOUNCEMENTS
No discussion or actions were taken.
E. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM
El. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(A) — SOUTHWEST VOTER REGISTRATION EDUCATION PROJECT V.
CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632 — CITY
E2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS
WITH THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION TEAMSTERS LOCAL 1932. —
CITY
E3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK
STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22;
NEGOTIATING PARTIES CANDYCE BURNETT, PLANNING DIRECTOR REPRESENTING THE
CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SANBAG, AND
MICHAEL DIEDEN REPRESENTING ENCORE AT RANCHO, LLC; REGARDING PRICE AND
TERMS. — CITY
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Public Financing Authority and City Council Regular Meetings Minutes
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F. RECESS
The closed session recessed at 6:00 p.m.
G. REGULAR MEETING - 7:00 P.M.
CALL TO ORDER - COUNCIL CHAMBERS
The regular meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing
Authority, and the City of Rancho Cucamonga City Council on April 20, 2016 in the Council Chambers at City Hall,
located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Sam Spagnolo called the
meeting to order at 7:00 p.m.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams and Mayor Pro Tem Sam
Spagnolo. Mayor L. Dennis Michael was absent.
Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City
Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk.
Council Member Williams led the Pledge of Allegiance.
H. ANNOUNCEMENTS/PRESENTATIONS
H1. Recognition of "Mirette" Premiere at the Lewis Family Playhouse with appreciation to Playwright
Elizabeth Diggs, Circus Artist & Consultant Rob Mermin, and MainStreet Producer Mireya "Murry"
Hepner for envisioning and creating the newly revised TYA (Theatre for Young Audiences) version of
the musical for the MainStreet Theatre Company.
Mayor Michael introduced Susan Sluka-Kelly, Cultural Arts Manager, who introduced members of the theatre
company team: Mireya "Murry" Hepner, Community Services Coordinator for Theatre Production at the
Victoria Gardens Cultural Center and MainStreet Theatre Company Producer; Elizabeth Diggs, Playwright /
Librettist; Casey Stangl, Director; Janice Rodgers Wainwright, Musical Direction and Rob Mermin, Circus Artist
& Consultant. (Casey Stangl and Janice Rodgers Wainwright were not in attendance.)
Mayor Michael announced that tonight would be the second of three (3) public hearings regarding the City
Council District boundaries and that a Spanish interpreter was available at the Meeting regarding the Item.
I. PUBLIC COMMUNICATIONS
11. Janet Walton offered prayer and announced the National Day of Prayer on May 5, 2016.
12. Susanne Johnson spoke about Geo-Engineering Awareness.
13. Paul Drop suggested a no camping ordinance in regards to the homeless population.
14. John Lyons expressed internet unpredictability concerns with the changeover from Verizon to Frontier.
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CONSENT CALENDARS:
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT
J1. Consideration to approve Minutes of: April 6, 2016 (Regular Meeting)
J2. Consideration to approve Check Register dated March 30, 2016 through April 12, 2016 and Electronic
• Debit Register for the month of March 2016 for the total of$625,976.79.
J3. Consideration to receive and file current Investment Schedule as of March 31, 2016.
J4. Consideration to accept the bids received, award and authorize the execution of a contract for"Citywide
HVAC&R Maintenance and Repairs" to the lowest responsive bidder, EMCOR Services/Mesa Energy
Systems of Irvine, California effective July 1, 2016 through June 30, 2017 in the amount of $390,020
($208,520 Routine Maintenance and $181,500 Extra Work) from accounts 1001312-5304, 1700312-
5304 and 1705303-5309 for City facilities and $29,330 ($19,330 Routine Maintenance and $10,000
Extra Work) from Fire account 3281529-5300 for Fire facilities, contingent on the approval of the FY
2016-2017 budget; renewable in one year increments by mutual consent of the Contractor and City up
to a total of five additional years.
J5. Consideration to accept the bids received and award and authorize the execution of the contract in the
amount of$92,230.00, to the lowest responsive bidder, Three D Service Company Inc., and authorize
the expenditure of a 10% contingency in the amount of$9,223.00, for the Remediation and Demolition
services for the properties at 8812 and 8870 San Bernardino Road Project to be funded from San
Bernardino Station 172 Relocation Funds, Account No. 3288501-5650/1733288-6314 and appropriate
$101,460.00 to Account No. 3288501-5650/1733288-6314 from Fire Protection District Capital Building
Reserves fund balance.
J6. Consideration to piggyback off of the Riverside County, utilizing a Enterprise License Agreement(ELA)
#01E73134 for Microsoft applications and server software in the amount of$1,169,599.80 for a three
(3) year term beginning Fiscal Year 2015/16 through Fiscal Year 2017/18, payable in annual
installments in the amount of $389,866.60, funded for Fiscal Year 2015/16 in the amount of
$352,353.60 from Account No. 1714001-5152 (Computer Equipment/Technology Replacement Fund,
server software - Microsoft) and in the amount of $37,513.00 from Account No. 3288501-5152
(Computer Software); and authorize an appropriation from Fire District Capital Reserves in the amount
of$37,520.00 to Account No. 3288501-5152.
MOTION: Moved by Vice President Spagnolo, seconded by Board Member Kennedy, to approve Consent
Calendar Items J1. through J6. Motion carried, 5-0.
K. CONSENT CALENDAR - SUCCESSOR AGENCY
K1. Consideration to approve Minutes of: April 6, 2016 (Regular Meeting)
MOTION: Moved by Agency Member Alexander, seconded by Agency Member Williams, to approve Consent
Calendar Item K1. Motion carried, 5-0.
L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
L1. Consideration to approve Minutes of: April 6, 2016 (Regular Meeting)
MOTION: Moved by Authority Member Williams, seconded by Authority Member Kennedy, to approve Consent
Calendar Item L1. Motion carried, 5-0.
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Public Financing Authority and City Council Regular Meetings Minutes
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M. CONSENT CALENDAR - CITY COUNCIL
M1. Consideration to approve Minutes of: April 6, 2016 (Regular Meeting)
M2. Consideration to approve Check Register and payroll dated March 30, 2016 through April 12, 2016
Electronic Debit Register for the month of March 2016 for the total of$4,300,567.04.
M3. Consideration to receive and file current Investment Schedule as of March 31, 2016.
M4. Recommendation of a Resolution Confirming Weed and Fire Hazard Abatement Fees.
RESOLUTION NO. 16-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE
ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH
SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT
CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT
SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED
PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE
SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH
THE COUNTY AUDITOR
M5. Consideration to accept the bids received, award and authorize the execution of a contract for"Citywide
Elevator Maintenance and Repair Services"to the lowest responsive bidder, Amtech Elevator Services
of Anaheim, California for the base bid locations per the attached bid summary in the amount of
$27,500 from account 1001312-5304 ($14,220 routine maintenance and $10,000 extra work) and
account 1700312-5304 ($1,980 routine maintenance and $1,300 extra work) effective July 1, 2016
through June 30, 2017, contingent on the approval of the FY 2016-2017 budget; renewable in one year
increments by mutual consent of the Contractor and City up to a total of five additional years.
M6. Consideration to reject the bids for the "City Hall— Elevator Modernization Project" as non-responsive
to the needs of the City.
M7. Consideration to accept the bids received, award and authorize the execution of a contract in the
amount of $222,447 for the "Civic Center — Cooling Tower Replacement Project" to the lowest
responsive bidder, Energy Options, Inc. of Paramount, California and authorize the expenditure of a
contingency in the amount of$22,245, to be funded from account 1025001-5602 (Capital Reserve).
M8. Consideration to accept the bids received, award and authorize the execution of a contract for"Citywide
HVAC&R Maintenance and Repairs" to the lowest responsive bidder, EMCOR Services/Mesa Energy
Systems of Irvine, California effective July 1, 2016 through June 30, 2017 in the amount of$390,020
($208,520 Routine Maintenance and $181,500 Extra Work) from accounts 1001312-5304, 1700312-
5304 and 1705303-5309 for City facilities and $29,330 ($19,330 Routine Maintenance and $10,000
Extra Work) from Fire account 3281529-5300 for Fire facilities, contingent on the approval of the FY
2016-2017 budget; renewable in one year increments by mutual consent of the Contractor and City up
to a total of five additional years.
M9. Consideration to accept the "2015/2016 Parks Painting Project," Contract No. 15-228 as complete;
release the Faithful Performance Bond; authorize the release of the Labor and Materials Bond; approve
a resolution authorizing the Public Works Services Director to file a Notice of Completion, release the
retention 35 days after acceptance and approve the final contract amount of$25,033.
RESOLUTION NO. 16-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE "2015/2016 PARKS PAINTING
PROJECT," CONTRACT NO. 15-228 AND AUTHORIZING THE FILING OF A
NOTICE OF COMPLETION FOR THE WORK
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Public Financing Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 4 of 7
M10. Consideration to release Maintenance Guarantee Bond No. 8232-05-48 in the amount of$28,956.10,
for the Day Creek and Deer Creek Channel Bike Trail Improvements project, Contract No. 14-259.
M11. Consideration of approval of the Construction and Maintenance Agreement between the City of
Rancho Cucamonga and Southern California Regional Rail Authority (SCRRA), for the construction of
Hellman Avenue and 8th Street Widening, Traffic Signal and at-grade Improvements at the Metrolink
tracks, located north of 8th Street at SCRRA mile post 39.60 (RR).
M12. Consideration of approval to release of Maintenance Guarantee Bond for Tract Map 18856, located
the south east corner of Church Street and Mayten Avenue, submitted by Homecoming V at Terra
Vista, LLC.
M13. Consideration of a Resolution granting consent to the City of Ontario to renew the Greater Ontario
Tourism Marketing District.
RESOLUTION NO. 16-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, STATE OF CALIFORNIA, GRANTING CONSENT TO THE CITY
OF ONTARIO TO RENEW THE GREATER ONTARIO TOURISM MARKETING
DISTRICT (GOTMD)
M14. Consideration to approve plans and specifications for the "Civic Center— Patio Replacement Project"
and authorize the City Clerk to advertise the"Notice Inviting Bids", to be funded from account 1025001-
5650/1892025-0 (Capital Reserve).
RESOLUTION NO. 16-044
- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "CIVIC
CENTER—PATIO REPLACEMENT PROJECT" IN SAID CITY AND AUTHORIZING
AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS
M15. Approval to award a contract for Network Services Equipment under the Federal Communications
Commission E-Rate Program in an amount not to exceed $500,000 utilizing Account No. 1712001-
5603 (EquipNehicle Replacement, Capital Outlay Equipment) and internet service provision under the
California Research and Education Network (CALREN) for a five (5) year agreement to provide high-
speed internet service for Library Services not to exceed $30,000 in total utilizing Account No.
1001217-5200 (City Telecommunications, Operations and Maintenance).
M16. Consideration to piggyback off of the Riverside County, utilizing a Enterprise License Agreement(ELA)
#01E73134 for Microsoft applications and server software in the amount of$1,169,599.80 for a three
(3) year term beginning Fiscal Year 2015/16 through Fiscal Year 2017/18, payable in annual
installments in the amount of $389,866.60, funded for Fiscal Year 2015/16 in the amount of
$352,353.60 from Account No. 1714001-5152 (Computer Equipment/Technology Replacement Fund,
server software - Microsoft) and in the amount of $37,513.00 from Account No. 3288501-5152
(Computer Software); and authorize an appropriation from Fire District Capital Reserves in the amount
of$37,520.00 to Account No. 3288501-5152.
MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Kennedy, to approve Consent
Calendar Items M1. through M16. Motion carried, 5-0.
N. ADMINISTRATIVE HEARING ITEM
N1. Summary of review of results of Annual Independent Audit concerning FY 2014/15 Expenditures in
LMDs 2 (Victoria), 4 (Terra Vista), 6 (Caryn), and 7 (North Etiwanda).
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John Gillison, City Manager introduced Jaime Garcia, President, Planned Communities Citizens' Oversight
Committee, who reported on the Annual Independent Audit. Mr. Gillison also acknowledged and expressed
appreciation to the Oversight Committee for their service.
•
Council Member Kennedy thanked the Oversight Committee for volunteering their time.
Mayor Michael opened the Administrative Hearing.
There were no public comments.
Mayor Michael closed the Administrative Hearing.
Mayor Michael, on behalf of the City Council, thanked the Oversight Committee members for their dedication
and hard work. He extended praise to City Finance Staff.
Mayor Michael announce the Staff Report received and filed with respect to the results of the Annual
Independent Audit concerning FY 2014/15 expenditures in LMDs 2 (Victoria), 4 (Terra Vista), 6 (Caryn), and 7
(North Etiwanda).
N2. Consideration to approve one unforeseeable emergency repair at Golden Oak Park: repairs include
the replacement of the copper mainline, 2 'A" backflow device and steel cage in the amount of$12,000
to be funded from 1130303-5200 (LMD-1); and authorize the appropriation of $12,000 from 1130303
fund balance into 5200.
John Gillison, City Manager, introduced Bill Wittkopf, Public Works Services Director who presented a PowerPoint
presentation detailing the damage and repairs.
Council Member Williams questioned the LMD fund balance after the repairs.
Mr. Gillison assured City Council and the community that the $12,000 amount would not impact the fund balance
significantly.
Mayor Michael opened the Administrative Hearing.
There were no public comments.
Mayor Michael closed the Administrative Hearing.
MOTION: Moved by Council Member Kennedy, seconded by Mayor Pro Tem Spagnolo, to approve one
unforeseeable emergency repair at Golden Oak Park: repairs include the replacement of the copper mainline, 2
'A" backflow device and steel cage in the amount of$12,000, Item N2. Motion carried, 5-0.
0. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL I
01. Second Public Hearing and Consideration of Draft Council District Boundary Maps and Community
Feedback to Date.
Mayor Michael invited the pubic to fill-out and hand-in a speaker card to the City Clerk if they were interested in
speaking on Item 01., and reminded the audience about altering meeting protocol for this hearing only, as well as
stating that a Spanish interpreter was available if they desired.
John Gillison, City Manager, introduced Linda Troyan, City Clerk Services Director, who informed City Council of
a copy of Attachment 4, and resident correspondence provided to them at the dais. Ms. Troyan introduced Justin
Levitt, demographer with NDC, who showed a PowerPoint presentation highlighting the criteria for the council
district maps, draft maps and the website: www.MyRC.life.
Mayor Michael opened the Public Hearing.
(01). John Lyons expressed that he is neutral on Council Districts.
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(02). Mia Dravis submitted a speaker card checked in opposed to districts, however she was not present in
the audience at the time the item was discussed.
Mayor Michael closed the Public Hearing.
Mayor Michael stated that the third public hearing on this item is scheduled for May 4m. In response to Council
Member Kennedy, Council directed staff to return with maps showing comparison of the adopted criteria,
homeowner associations (HOAs), and landscape maintenances districts (LMDs) boundaries.
The Mayor said that at the next meeting an ordinance will be presented to City Council for consideration which
will likely be the final phase of the council district boundary map process, as well as when Council will select a
Council District map for the voter ballot.
Mayor Michael thanked public for their interest, engagement and participation in the process, and encouraged the
community to voice any further concerns they might have as the process draws to a close.
P. COUNCIL BUSINESS I
P1. Consideration of the City Council Animal Center ad hoc committee's recommendation regarding the
initial appointments to the Rancho Cucamonga Animal Care Foundation Board of Directors.
Animal Center Ad Hoc Committee Members Mayor Michael and Council Member Williams reported on the
interview process and recommended appointment of the six candidates to the Foundation Board.
MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Kennedy, to approve Items P1. To
appoint Soo Myland, Suzanne Buquet, Anthony Feliciano, Nancy Mendoza, Renee Hernandez and Mary Guyer
to the Rancho Cucamonga Animal Care Foundation Board of Directors. Motion carried, 5-0.
P2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that
were attended.)
Council Member Williams commented on the LAFCO hearing regarding County Fire taking over fire services for
the City of Needles.
P3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.)
Council Member Williams announced the Libraries' 2016 Trivia Challenge contest and fundraiser will be held on
April 21st at.5:30 p.m., at the Cultural Center.
IQ. IDENTIFICATION OF ITEMS FOR NEXT MEETING
There were none.
R. ADJOURNMENT
The Council meeting adjourned at 8:30 p.m.
Respectfully submitted,
Li a A. Troyan, MMC
City Clerk Services Director
Approved: Wednesday, May 4, 20216
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