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Home My WebLink About2016/06/09 - Agenda Packet - Specialcity of j�A N C. "00 C:AMN (J(i. . AGENDA CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING Thursday, June 9, 2016 -6:00 p.m. City Hall -Tri-Communities Room 10500 Civic Center Drive -Rancho Cucamonga, CA 91730 A. CALL TO ORDER: Al. Pledge of Allegiance A2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams B. COMMUNICATION FROM THE PUBLIC: This is the time and place for the general public to address the Fire Protection District and City Council on any item listed on the agenda. State law prohibits the Fire Board or City Council from addressing any issue not previously included on the Agenda. The Fire Board or City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Mayor and not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. C. ITEMS OF DISCUSSION: Cl. CONTINUED DISCUSSION AND CONSIDERATION OF PROPOSED BUDGETS FOR FISCAL YEAR 2016/17 (The budget is available for review at the City Clerk's Office, Biane Library, Archibald Library, the Senior Center at Central Park, and on the City's website.) D. ADJOURNMENT I, Linda A. Troyan, City Clerk Services Director, of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on June 8, 2016, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City's website. �-�md6 A. Troyan, MMC City Clerk Services Director, City of Rancho Cucamonga June 9, 2016 Special City Council Meeting (Budget) I Memorandum Concerns and Responses from June 6, 2016 Meeting with Council Member Bill Alexander MEMORANDUM CITY U-�NAGER'S OFFICE Date: June 9, 2016 To: Mayor and Members of the City Co I Q--5�1 From: John R. Gillison, City Manager Subject: Concerns and Responses from June 8, 2016 meeting with Councilmember Bill Alexander I met with Councilmember Alexander during the afternoon of June 8th. The following is a summary of the questions and then the responses that either I provided during the meeting, or that staff generated subsequent to the meeting. Attached is a copy of the notes that Councilmember Alexander provided to me at the beginning of our meeting. Question #1: Will there be ongoing cost increases for the public safety programs referenced: K -9s, PSVN, ALPR, electric motorcycles? Response: The costs are permanent and have been part of the base budget for several years. As with everything, there will be increases in the future, but those cost amounts are not available now. Reduction in these services would detrimentally impact law enforcement in the City and is not recommended by the Chief or me. Question #2: What are the ongoing new costs for planning and developing new major parks and recreation projects? Response: The annual maintenance and operational cost for Los Amigos Park is estimated to be approximately $168,500 to the General Fund. In the first year, $40,000 of that cost will be offset by a grant from IEHP to assist in funding park operations. The new gym will replace the existing Family Sports Center facility, so the additional operating costs are expected to be substantially similar to the current operating costs. Question #3: Are we going to be able to sustain our law enforcement costs with the changes coming down the road? Response: There is no reasonably foreseeable scenario regarding the current negotiations which would cause us to have to reduce existing sworn officers. In addition, we have a Law Enforcement reserve with $8.2 million as of June 30, 2015. CONCERNS AND RESPONSES FROM JUNE 8, 2016 MEETING WITH COUNCILIVIEMBER BILL ALEXANDER JUNE 9, 2016 PAGE 2 Question #4: What is the workers' comp carve out for the Fire District, and will there be more costs or additional personnel needed? Response: The goal of negotiating a "Workers' Compensation Carve Out" program is to reduce the timeframe associated with resolving both medical and legal disputes, thereby reducing time spent on total temporary disability or in light duty assignments. This expedited back to work process could also reduce overtime costs. The details of the program are still being negotiated, but a number of benefits are anticipated. First, medical dispute resolution would occur through a network of physicians specifically contracted with to provide expedited appointments and reports. This benefits the District and the employees by avoiding the delays often encountered when utilizing the State's Agreed Medical Evaluator (AME)/Qualified Medical Evaluator (QME) process. Another benefit is that legal dispute resolution could include encouragement of the use of mediation as the preferred first step in legal dispute resolution. Mediators could have the authority to approve settlements for both litigated and non - litigated claims. The expectation is that the mediation will provide an expedited timeline over the existing Workers' Compensation Appeals Board (WCAB) litigation process, leading to quicker resolution of claims and potentially lower legal expenditures. Both labor and management expect the program to additionally aid in reducing employee aggravation and frustration with the existing workers' compensation system in California and the length of time it can take to resolve claims and/or disputes. Question #5: What is the cost of Healthy RC? What do we use to evaluate the investment? How many people participate? What are the results? What are the costs? Are there reduced heart attacks, slimmer people, etc.? How many people have seen improved results? What are the City statistics? Established by City Council in 2008, Healthy Rancho Cucamonga (Healthy RC) is a community -led effort committed to long-term community health improvement through the development of plans, programs, policies and partnerships. Facilitated by the City Manager's Office, the Healthy RC collaborative consists of City departments, local residents, and over 75 partners with diverse expertise to address complex community health issues and explore strategies and opportunities to improve health and wellness. Partners play an active role in designing, developing, and implementing approaches that best fit community needs. In 2014, City Council adopted a comprehensive Healthy RC Strategic Plan, Road Map for a Healthy Future in Rancho Cucamonga, which identified broad goals and preliminary strategies for improving community health. The process to develop the Strategic Plan was multi -faceted, community -driven, and specified the community's priority health issues, population groups, and neighborhoods where Healthy RC will focus its health improvement efforts over the next five years. For Phase II of the Healthy RC Strategic Plan, City Council established a Council Goal (A16), directing staff to develop a plan to identify tools and performance indicators to measure the effectiveness the Healthy RC Initiative (and its strategies) has had in improving community health and wellness over the last eight years. CONCERNS AND RESPONSES FROM JUNE 8, 2016 MEETING WITH COUNCILMEMBER BILL ALEXANDER JUNE 9, 2016 PAGE 3 One of the Evaluation Plan's main focus areas will be an evaluation of changes in policies, the environment, and community health. Development of the Healthy RC Evaluation Plan has been, and continues to be, community driven, engaging residents, and partner organizations to collect, analyze and interpret data, and to identify the tools and indicators to measure effectiveness. Data -driven indicators will align with the eight community health priorities identified in the Healthy RC Strategic Plan, and will inform implementation of policies, programs and plans. 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