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HomeMy WebLinkAbout1997/02/05 - Minutes February 5, 1997 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Re.qular Meeting A. CALL TO ORDER A regular meeting of the Rancho Cucamonga City Council was held on Wednesday, February 5, 1997 in the Council Chambers of the Civic Center, locate at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:08 p.m. by Mayor William J. Alexander. Present were Councilmembers: Paul Biane, James Curatalo, Rex Gutierrez, Diane Williams, and Mayor William J. Alexander. Also present were: Jack Lam, City Manager; James Markman, City Attorney; Andrew Arczynski, Assistant City Attorney; Jerry Fulwood, Deputy City Manager; Brad Buller, City Planner; Joe O'Neil, City Engineer; Shintu Bose, Deputy City Engineer; Bill Makshanoff, Building Official; Larry Temple, Administrative Services Director; Suzanne Ota, Community Services Manager; Diane O'Neal, Management Analyst II; Jenny Haruyama, Management Analyst I; Chief Dennis Michael, Rancho Cucamonga Fire Protection District; Capt. Ron Bieberdorf, Rancho Cucamonga Police Department; and Debra J. Adams, City Clerk. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of Proclamation declaring the week of February 17, 1997 as PTA Week in Rancho Cucamonga in commemoration of the 100th Anniversary of the forming of the PTA. Mayor Alexander present the Proclamation to the PTA. The PTA presented the Council with a quilt representing all the schools that are part of the PTA in Rancho Cucamonga which will be displayed at the City facilities. B2. Presentation of Proclamation to Paul Rougeau, Traffic Engineer, for his many years of service to the City of Rancho Cucamonga. Proclamation and City tile were presented to Paul Rougeau for his service to the City of Rancho Cucamonga. Item 14 was discussed at this time but the minutes will remain in agenda order. City Council Minutes February 5, 1997 Page 2 C. COMMUNICATIONS FROM THE PUBLIC No communications were made from the public. D. CONSENT CALENDAR Jack Lam, City Manager, stated he would like to add on an Executive Session for Personnel if the Council concurred. MOTION: Moved by Curatalo, seconded by Biane to add on an Executive Session for personnel matters. Motion carried unanimously. 5-0 D1. Approval of Minutes: December 11, 1996 (Curatalo absent) December 18, 1996 January 15, 1997 D2. Approval of Warrants, Register Nos. 12/31/96, 1/8/97 and 1/15/97; and Payroll ending 1/9/97 for the total amount of $2,768,530.53. D3. Alcoholic Beverage Application for On-Sale Beer and Wine for Rocky's New York Style Pizzeria, Lisa and Marcello Hernandez, Aurea Pompa, Augusto Reyes and Jenaro Tinio, 9615 Foothill Boulevard. D4. Alcoholic Beverage Application for On-Sale Beer and Wine for B & J's, Patrick Joseph Mallen, 9653-55 Base Line Road. D5. Alcoholic Beverage Application for Off-Sale General for Sunrize Liquor, Gharat B. Patel, 8679 Base Line Road. D6. Approval to authorize the advertising of the "Notice Inviting Bids" for the Almond Street and Storm Drain Improvements, located at the southwest corner of Almond Street and Henry Street, to be funded from Measure I Funds, Account No. 32-4637-9530. RESOLUTION NO. 97-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE ALMOND STREET AND STORM DRAIN IMPROVEMENTS, LOCATED AT THE SOUTHWEST CORNER OF ALMOND STREET AND HENRY STREET, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS D7. Approval to authorize the advertising of the "Notice Inviting Bids" for the Arrow Route Street improvements at Deer Creek Channel, located between Hermosa and Center Avenues, to be funded from Community Development Prop. 111, Account No. 10-4637-9607. City Council Minutes February 5, 1997 Page 3 RESOLUTION NO. 97-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE ARROW ROUTE STREET IMPROVEMENTS AT DEER CREEK CHANNEL, LOCATED BETWEEN HERMOSA AND CENTER AVENUES, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS D8. Approval of Point of Historic Interest 96-02 - City of Rancho Cucamonga -- an application to designate the Logia Felipe Angeles, Inc. Theater, located at 10071 Feron Boulevard, as a Point of Historic Interest - APN: 209-085-04. RESOLUTION NO. 97-006 A RESOLUTION OF THE CITY COUNCIL OF THE CiTY OF RANCHO CUCAMONGA, CALIFORNIA, DESIGNATING THE LOGIA FELIPE ANGELES, INC. THEATER, LOCATED AT 10071 FERON BOULEVARD, AS A HISTORICAL POINT OF INTEREST - APN: 209-085-04 D9. Approval of City Policy to Recognize High School Students for Outstanding Citizenship and Service to the Community. D10. Approval of a request from Chapter One of the California Association of School Transportation Officials to waive rental fees for a School Bus Roadeo at the Epicenter Expanded Parking Lot. D11. Approval to execute an Improvement Agreement and Improvement Security for Conditional Use Permit No. 96-14, located within the Terra Vista Promenade Shopping Center on the north side of Foothill Boulevard west of Rochester Avenue, submitted by Lewis Development Co. RESOLUTION NO. 97-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR CONDITIONAL USE PERMIT NO. 96-14 D12. Approval to award and authorization for execution of contract (CO 97-002) for the Traffic Signals and Street Improvements at Base Line Road and East Avenue to J.E.G. Construction Co., in the amount of $201,080.00 ($182,800.00 plus 10% contingency) to be funded from TDA Article 8, Account No. 12-4637-9203. D13. Approval to award and authorization for execution of contract (CO 97-003) for the Traffic Signals and Safety Lighting at the Intersection of Milliken Avenue and Victoria Park Lane to TDS Engineering, in the amount of $150,782.00 ($137,075.00 plus 10% contingency) to be funded from Community Development Transportation Systems Development Funds, Account No. 22-4637-9513. D14. Approval of Fund Transfer and Authorize the Continuance of Computer Support Services (AEF, CO 96-050). ITEM REMOVED FOR DISCUSSION BY COUNCILMEMBER WILLIAMS. D15. Approval to release the Faithful Performance and Labor and Material Bonds for Tract 13298, generally located on the southwest corner of Milliken Avenue and Mountain View Drive. Release: Faithful Performance Bond #229499S $ 32,600.00 Labor and Material Bond #229499S 16,300.00 City Council Minutes February 5, 1997 Page 4 D16. Approval to accept Contract No. CO96-016, the Ninth Street Improvement Project, located between Grove Avenue and Edwin Street, funded from CDBG Funds, Account 28-4333-9316, approve the final contract amount of $198,041.00, Release the Faithful Performance Bond and authorize the City Engineer to file a "Notice of Completion". RESOLUTION NO. 97-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE IMPROVEMENTS FOR CONTRACT NO. CO96-016, THE NINTH STREET IMPROVEMENT PROJECT, LOCATED BETWEEN GROVE AVENUE AND EDWIN STREET, AS COMPLETE AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Biane, seconded by Gutierrez to approve the staff recommendations in the staff reports contained in the Consent Calendar, with the exception of Curatalo abstaining from voting on the minutes of December 11, 1996, and Item D14. Motion carried unanimously, 5-0 Discussion of Item D14. Approval of Fund Transfer and Authorize the Continuance of Computer Support Services (AEF, CO 96-050). Councilmember Williams stated the staff report does not mention a dollar amount and she needed more information before she could approve this. She referred to the staff reports of March 2 and March 16, 1994 that refers to the purchasing of the computer system and that it supposedly has all kinds of support with the purchase. She read from the staff reports which stated that as part of the long term planning effort, the Redevelopment Agency has set aside funds to insure the acquisition would not have to rely on future dollars. She stated this is 1997 and it appears they are relying on future dollars. She stated this is something she would like clarified for her. She stated she would like an analysis of where the computer system is, where it is going, where it has been, does it work, does it not work, and why we are having to spend all of this money. Jack Lam, City Manager, apologized for the staff report not having dollar amounts. He stated this staff report does not have anything to do with the original computer system, it has to do with an item brought before the Council because 50% of the data processing staff is gone and they need people to operate the system. He stated the salary savings in thero is the same salary savings that would be used to manage the programs until they aro able to recruit for the vacant positions. He stated newly hired staff will not come on with the City until March, so they are asking for the Council to approve an extension of the contract approved some months ago to help out. He stated once staff is hired on they will not need the outside help. Larry Temple, Administrative Services Director, stated in October staff had come to the Council asking for $65,000 for computer support of an outside computer specialist who would have one of their staff act as an MIS Manager. He stated they have spent the $65,000, and have suspended their service pending the outcome of Council's vote tonight. He stated they are asking the Council to approve an amount not to exceed $40,000 for an additional 60 days which would be the end of it. This would amount to a total of 6 months that they would provide sewice to the City. He stated the total contract amount would be $105,000 for the term of the contract. Jack Lam, City Manager, pointed out this is a substitute for the staffing that would be on board which are not at this time. Councilmember Biane asked if staff could further define what they are or would be doing to help out. City Council Minutes February 5, 1997 Page 5 Larry Temple, Administrative Services Director, stated one of their tasks is acting as the MIS Manager, they are helping prioritize and schedule a number of different programs and projects that are under way. He stated they have money that has been budgeted to buy computer equipment and that most of it has been held up pending the hidng of all the necessary staff. He stated they are helping with putting the software programs on line. Jack Lam, City Manager, pointed out they are helping to install the City's own fire wall instead of borrowing IBM's fire wall which the City gave back to them. Councilmember Williams felt the firewall was supposed to be part of IBM's contract and wondered why we are now having to pay someone to do this. She stated she felt all the support would be included in IBM's agreement. Councilmember Williams stated she feels left out of what the money is being spent for and that the Council has a responsibility to the citizens to answer questions. She stated the Council needs to know what is going on with the computer system and wants to be kept informed. Jack Lam, City Manager, stated staff would be happy to provide additional information to the Council. Councilmember Biane stated he would like to get a forecast for the future of what will need to be replaced, etc. for two to three years down the road. Jack Lam, City Manager, mentioned that he had reported before at a Council meeting that with the speed that technology is moving the equipment becomes outdated and newer equipment is needed to keep up with the next level. He stated the City's philosophy has not been to automatically move into the newest of technology because it possibly isn't the best developed, but to use equipment that is already proven. Mr. Lam pointed out that the funds being discussed for this agenda item are not over and above what is budgeted. Councilmember Williams stated she would still like the analysis and stated she felt the Council has the responsibility to know as much of these types of situations as possible and urged the City Manager to keep the Council informed. She stated she would probably find it very difficult to ever vote again for a finance program for a five year term such as this because she felt we were paying for something into the future that will be already obsolete. She stated she wished there was something that could be done to short term this out or pay it off or something. She felt this was a lot of interest. She asked if this could be looked at to see if the terms we now have are the best available. Jack Lam, City Manager, stated what the City does on the data processing system is it works the same way as the mobile equipment. He stated all of this is depreciated out so that when it comes time to replace it the funds will be there. He stated staff will look at it to see if there is another alternative to the completion of the lease payments. Councilmember Williams asked if this could all be spelled out on paper so that it is easier to understand. MOTION: Moved by Alexander, seconded by Curatalo to approve Item D14. Motion carried unanimously, 5-0. No items were submitted. E. CONSENT ORDINANCES City Council Minutes February 5, 1997 Page 6 F. ADVERTISED PUBLIC HEARINGS Fl. CONSIDERATION OF AMENDMENT TO THE CITY'S COMPREHENSIVE FEE RESOLUTION TO REVISE THE GROUP CATEGORIES FOR CHURCHES FROM CATEGORY 5 (RESIDENT/COMMERCIAL) TO CATEGORY 3 (RESIDENT/NON-PROFIT WITH PAID MANAGEMENT) Staff report presented by Suzanne Ota, Community Services Manager. Councilmember Williams stated this was brought to her attention at the Founder's Day Parade and was made aware that churches have to pay for a booth. She felt possibly they should not be charged for this type of actMty because of the services they provide. Mayor Alexander opened the meeting for public hearing. There being no response, the public hearing was closed. RESOLUTION NO. 96-012A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION 10.0 - RECREATION FEES OF THE COMPREHENSIVE FEE RESOLUTION BY REVISING GROUP CATEGORIES FOR RELIGIOUS ORGANIZATIONS FROM CATEGORY 5 TO CATEGORY 3 MOTION: Moved by Williams, seconded by Gutierrez to approve Resolution No. 96-012A. Motion carded unanimously, 5-0. G. PUBLIC HEARINGS "No items were submitted. H. CITY MANAGER'S STAFF REPORTS No items were submitted. I. COUNCIL BUSINESS I1. REPORT ON THE PLACEMENT OF SMALL INFORMATION SIGNS ON POLES (Continued from January 15, 1997) Staff report presented by Bill Makshanoff, Building Official. Councilmember Gutierrez stated he was not really interested in doing an ordinance at this time until he knew if there was enough staff to enforce it. He felt there should be one person to go around in a truck on Monday mornings and monitor this. He felt their main focus should be to check these types of problems out and to also report any graffiti they find. He felt this item should be tabled for now but that he would like to talk about it more at budget time when manpower needs would be discussed. MOTION: Moved by Biane, seconded by Gutierrez to continue the item to June, 1997. Motion carried unanimously, 5-0. City Council Minutes February 5, 1997 Page 7 A recess was taken at 9:07 p.m. for an Executive Session to occur regarding Personnel. The Council reconvened at 9:53 p.m. with all Councilmembers present. No action was taken in Executive Session. 12. REVIEW OF ZONE CHANGE POLICIES FOR FOOTHILL BOULEVARD Staff report presented by Brad Buller, City Planner. Councilmember Biane felt they should go with the plans and zones that are now in place until the Task Force has had the opportunity to review the Foothill Specific Plan. Councilmember Gutierrez stated he is willing to go along with Councilmember Biane's recommendation. He stated he would hate to see any more disagreements with the Planning Commission like the Wohl project. He felt the Task Force created should get together soon and get things worked out. Councilmember Williams stated she did not think it was a good idea to stop development while they are studying the zoning issues. Mayor Alexander asked how long it would take to go through the Foothill Boulevard Specific Plan. Brad Buller, City Planner, stated when he met with the Council it was agreed that they should work on the south side of Foothill Boulevard between Haven and the 1-15 Freeway. He felt it would take about four months to work on this. Councilmember Curatalo felt things should remain as status quo until the study is done. MOTION: Moved by Biane, seconded by Curatalo to approve staff's recommendation to leave as is for now, but the Task Force to come back with a recommendation in four months. Motion carried unanimously, 5-0. 13.(A) REPORT ON THE SELECTION PROCESS OF VENDORS USED BY THE CITY Councilmember Gutierrez felt the Council could discuss this at another meeting in more detail when they would be discussing similar issues. He felt the City should go with local vendors as their first choice. He felt there were a lot of areas that needed reviewing. He felt if it involved rebidding, that this should be done. He wanted to make sure local businesses are getting a fair chance and wanted to make sure that the City is paying the best possible price for the best possible service. ACTION: Report received and filed. Councilmember Williams suggested there be a training class for vendors to learn how the City's vendor process and bid process works. Jack Lam, City Manager, stated the City has done this in the past and would be happy to do others in the future because it would not only help vendors, but would also benefit the City. He stated he would be happy to provide any information the Council wants. He also mentioned the City's purchasing policies. (B) APPROVAL TO EXECUTE CONTRACT (CO 96-060) FOR COMPUTER HARDWARE MAINTENANCE WITH WESTEK COMPUTER SERVICES INC. IN THE AMOUNT OF $55.867.00 TO BE FUNDED FROM CONTRACT SERVICES ACCOUNT NUMBER 01-4161-6028 FOR FISCAL YEAR 1996/97 Councilmember Williams asked at what point do you say you need to purchase new equipment instead of putting it towards warranty. She stated she really didn't get the information in the report she was looking for. City Council Minutes February 5, 1997 Page 8 Councilmember Biane stated he felt there is a need to approve the contract now so the broken equipment can be taken care of, but that they should address this matter further at budget time. MOTION: Moved by Biane, seconded by Curatalo to approve CO 96-060. Motion carried unanimously, 5-0. 14. DISCUSSION OF MOBILE HOME ACCORD Mayor Alexander stated that six of the eight parks have signed the Accord and that the Council is very concerned for the residents. Staff report presented by Diane O'Neal, Management Analyst II, who stated the Subcommittee had met and is recommending that the Council direct the City Attorney to draft a rent control ordinance. Mayor Alexander stated he and Councilmember Gutierrez had met and considered the needs of the mobile home community so that they are not taken advantage of. Mayor Alexander opened the meeting for public input. Addressing the City Council were: Clay Hage, Western Mobile Home Park Owner's Association and representing the mobile home owners in Rancho Cucamonga, stated he worked on the first Accord when it was created. He reported that of the two park owners that have not signed the Accord, they are still living by the intent of it. He did not feel the Ordinance would really control rents, and would not solve the rent problems. Mayor Alexander asked why if the owners were following the intent of the Accord, wouldn't they sign it. Mr. Hage stated one of the parks felt it might keep the owner from making improvements. Councilmember Gutierrez stated the rent ordinance would not be done hastily, that it would be drafted and considered carefully by the Council. James Markman, City Attorney, stated he did not feel the residents of the two parks that have not signed were safe, and that at least a rent control ordinance would let those owners know what direction they are headed. Made Schumacher, Pines Mobile Home Park and on residents' committee, stated she disagreed with Mr. Hage and the improvements that the owners are going to make. She stated the owners have not done a thing to improve the place. She added the people that live there cannot afford an increase in rent. Dee Murray, mobile home resident, felt it was commendable that the Council would do this for them. She felt something needed to be done to help out the mobile home residents. Judy Overn, Pines Mobile Home Park, stated it is very costly for a mobile home owner to up and move his coach. She stated she moved into the park because they liked the idea of the Accord. She stated the rents needed to be kept in line. Carolyn Sharp, Pines Mobile Home Park, wondered what is done with the rent money that is paid to the owners. She stated she did not know what the Accord does for them. Mayor Alexander stated the residents of a park need to let the City know if the owners aren't doing what they are supposed to be doing for the park. City Council Minutes February 5, 1997 Page 9 Jack Williams, Ramona Villa Residents Committee Chairperson, stated the Accord was done to help the residents with rent control. He stated if the owners are going to live by the intent of the Accord, why don~ they sign it. He commented on pass-throughs and felt it was another word forpoor management. He felt the parks owners should be doing their part of keeping the park in good condition. He hoped the Council would proceed with the approval of the rent control ordinance. MOTION: Moved by Biane, seconded by Curatalo to direct the City Attorney to start drafting an ordinance through a study to support it. There being no further response, the public hearing was closed. Councilmember Biane stated he recently worked on the Mobile Home Subcommittee to get all of the owners to sign the Accord. He stated the Council is here to protect the owners. Councilmember Williams thanked the people for coming out and thanked the people who have put so many hours into this. She stated she supported what Councilmember Biane previously said. She asked Mr. Hage to pass this information on to the park owners. Councilmember Curatalo stated he is eager to direct staff to go forward with the Ordinance. Councilmember Gutierrez stated he supported what the residents are saying and did not feel they should be treated badly. He wanted to help the residents all he could. Motion carded unanimously, 5-0. A recess was taken at 8:11 p.m. The meeting was called back to order at 8:26 p.m. with all Councilmembers present. 15. UPDATE FROM ROUTE 30 AD HOC TASK FORCE Staff report presented by Joe O'Neil, City Engineer. Mayor Alexander suggested that all of this information be put in the Grapevine. Councilmember Williams felt the Route 30 information should also go in the Visions paper. J. IDENTIFICATION OF ITEMS FOR NEXT MEETING J1. Councilmember Gutierrez stated he would like to present further information at the next meeting regarding the vendor item and would like that on the agenda. K. COMMUNICATIONS FROM THE PUBLIC No communications were made from the public. City Council Minutes February 5, 1997 Page 10 Jack Lam, City Manager, introduced Jenny Haruyama, Management Analyst I, stating she will be working in the City Manager's office and that she is from the Bay Area. L. ADJOURNMENT MOTION: Moved by Gutierrez, seconded by Biane to adjourn to Executive Session to discuss Property Negotiations per Government Code Section 54956.8 for property located on Rochester, between Foothill Boulevard and Arrow Route; Valley Baseball and Jerry Fulwood, Deputy City Manager, Negotiating Parties; regarding terms of payment, and to adjourn in the memory of David Axford and Drew Richards. Motion carded unanimously, 5-0. The meeting adjourned at 10:45 p.m. No action was taken in executive session. i~. pectfully submitted, Debra J. Ad~fms, CMC City Clerk Approved: March 5, 1997