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HomeMy WebLinkAbout1993/03/17 - Minutes March 17, 1993 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Regular Meeting A. CA!,I. TO ORDER A regular meeting of the Rancho Cucamonga City Council was held on Wednesday, March 17, 1993, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:12 p.m. by Mayor Dennis L. Stout. Present were Councilmembers: William J. Alexander, Charles J. Buquet II, Rex Gutierrez, Diane Willjams, and President Dennis L. Stout. Also present were: Jack Lain, City Manager; Ralph Hanson, Deputy City Attorney; Linda D. Daniels, Deputy City Manager;, Jerry B. Fulwood, Deputy City Manager; Rick Gomez, Community Development Director; Brad Bullet, City Planner; Cindy Norris, Associate Planner; Joe O'Neil, City Engineer; Mike Olivier, St. Civil Engineer; Jerry Grant, Building Official: Suzanne Ota, Community Services Manager; Bob Dominguez, Administrative Services Director; Jim Frost, City Treasurer; Duane Baker, Assistant to the City Manager; Diane O'Neal, Management Analyst II; Susan Mickey, Management Analyst I; Jan Sutton, Deputy City Clerk; Deputy Chief Bob Corcoran, Rancho Cucamonga Fire Protection Disthct; Capt. Bruce Zeiner, Rancho Cucamonga Police Department; and Debra J. Adams, City Clerk. B, ANNOUNCEMENTS/PRESENTATIONS No announcements or presentations were made. C. COMMUNICATIONS FROM THE PUBI.IC C1. Aubrey Campbell, resident of Rancho Cucamonga for 40 years, stated he had gone to the market on Arrow and Grove and met a lady there that was upset because the Day Laborer's were taking her avocados and raining her trees. He asked that the City Council assist her. Councilmember Alexander stated he knows about this and would help with it. Mayor Stout asked that information be passed on to the rest of the Council after he looks into this. C2. Teresa Fleege, American Lung Association, mentioned the Clean Air Fair to be held at Chaffey College on Saturday, April 24. She challenged the Council and City Manager to help them raise money and added they are also piggybacking onto to Chaffey's Environmental Fair. City Council Minutes March 17, 1993 Page 2 (2) (3) (4) (s) D. CONSENT CALENDAR D1. Approval of Minutes: February 17, 1993 (Buquet absent) D2. Approval of Warrants, Register Nos. 2/24/93 and 3/3/93; and Payroll ending 2/25/93 for the total amount of $1,880,499.34. D3. Approval to receive and file current Investment Schedule as of February 28, 1993. D4. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of 7th Street improvements, between Haven Avenue and Center Avenue, to be funded from Fund 9, Gas Tax and Fund 83, Assessment District 82-IR, Account Number 834637-6028. (0601-01 BID) RESOLUTION NO. 93-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "7TH STREET IMPROVEMENTS, BETWEEN HAVEN AVENUE AND CENTER AVENUE," IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS D5. Approval to appropriate $1,050.00 from Fund 09 - "Gas Tax" for the preparation of an evaluation and appraisal per the direction of the City Attorney, of a partial taking for the "Foothill Boulevard at Rochester Avenue Signal" project (0401-21 FUND APPRO) D6. Approval to appropriate $120,000.00 from Fund 09 - "Gas Tax" for the construction and administration of 7th Street improvements between Haven Avenue and Center Avenue. (0401-21 FUND APPRO) D7. Approval of Application for Federal Funds under the Transportation Enhancement Program of the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA) and Commitment for matching funds for bike lanes on Arrow Route and 4th Street. (0401-21 FUND APPRO) (1404-08 TRAILS) RESOLUTION NO. 93-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 FOR THE FOLLOWING PROJECTS: BIKE LANE AND BIKE ROUTE FOR ARROW ROUTE FROM WEST CITY LIMITS TO ETIWANDA AVENUE; AND BIKE LANE FOR NORTH SIDE OF FOURTH STREET FROM WEST CITY LIMITS TO EAST CITY LIMITS D8. Approval of Environmental Assessment and Issuance of a Categorical Exemption for the proposed bike lanes and bike routes on Arrow Route and on Fourth Su:eet from West City Limits to East City Limits. (1404-08 TRAltS) City Council Minutes March 17, 1993 Page 3 RESOLUTION NO. 93-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE ENVIRONMENTAL ASSESSMENT INITIAL STUDY AND ISSUANCE OF A CATEGORICAL EXEMPTION FOR THE PROPOSED BIKE LANES AND BIKE ROUTES ON ARROW ROUTE AND ON FOURTH STREET FROM WEST CITY LIMITS TO EAST CITY LIMITS D9. Approval of refunding for 85-PD, and authorization to execute agreements with Fieldman, Rolapp Associates (CO 93-022 92 01g), Financial Consultant; Brown, Divert Hentschke (CO 93-019), Legal Counsel; and NBS/Lowry (CO 93-020), Assessment Engineer. (0602-01 CONTRACT) RESOLUTION NO. 93-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, MAKING PRELIMINARY DETERMINATION AND DECLARING INTENTION TO ISSUE REFUNDING BONDS FOR A SPECIAL ASSESSMENT DISTRICT, ORDERING A REPORT THEREON, AND APPROVING CERTAIN AGREEMENTS RESOLUTION NO. 93-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF REFUNDING BONDS, APPROVING FORMS OF BOND INDENTURE, BOND PURCHASE CONTRACT, SPECIAL COUNSEL AGREEMENT AND PRELIMINARY OFFICIAL STATEMENT DI0. ApproVal of request for extension of time for compliance with strengthening or demolition of certain unreinforced masonry buildings - this is a staff request for City Council extension of time for compliance with Ordinance No. 417, Hazard Reduction in Unreinforced Masonry Buildings at 8619 Baker Avenue, 12467 Base Line Road, 8812 Haven Avenue and 9591 San Bemardino Road. (080742)1 CODE BLDG) D11. Approval of a request to adjust the limits of off-site improvements for Tentative Parcel Map 13808, submitted by Hughes Investments. (1110-10 STREET PI) RESOLUTION NO. 93-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REQUEST FOR ADJUSTMENT TO CONDITIONS OF APPROVAL FOR TENTATIVE PARCEL MAP 13808 AND C.U.P. 9042 IN THE VICTORIA PLANNED COMMUNITY, LOCATED SOUTH OF FOOTHILL BOULEVARD AND WEST OF DAY CREEK BOULEVARD - APN: 229- 021-10, 15, 19 AND 28 D12. Approval to Order the Annexation to Landscape Maintenance District No. 3B and Street Lighting Maintenance District Nos. 1 and 6 for DR 92-07, located on the east side of Milliken Avenue, south of 6th Street, submitted by GTE California, Incorporated. (0401-03 LNSCAPE MD) (0401-03 ST LT MD) (6) (7) (8) (9) City CouncilMinutes March 17,1993 Page 4 (io) (ii) (i2) (is) (14) (is) RESOLUTION NO. 93-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6 FOR DR 92-07 (APN: 229- 34 1-06) DI3. Approval of Map, and Ordering the Annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. 1 and 2 for Parcel Map 11738, located at the southwest corner of Hermosa Avenue and Almond Street, submitted by Hermosa/Almond Partners, Ltd. (1002-09 MAP) (0401-03 ST LT MD) (0401-03 LNSCAPE MD) RESOLUTION NO. 93-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP NUMBER 11738 RESOLUTION NO. 93-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. I AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR PARCEL MAP 11738 D14. Approval to execute a Construction and Maintenance Easement with Southern California Edison to provide service to the Animal Shelter. (1001.01 EASEMENT) D15. Approval to authorize the Mayor and City Clerk to execute Local Entity-State Agreement Number 08-92-46 (CO 93-021) with the California Transportation Commission regarding the distribution of Environmental Enhancement and Mitigation Grant Funds in the amount of $163,219.00 to the City of Rancho Cucamonga. (0602- 01 CONTRACT) D16. Approval to execute Contract Change Order No. 2 for $18,000.00 to Professional Services Agreement (CO 92-058) with Norris-Repke, Incorporated, for Haven Avenue Widening from Foothill Boulevard to Base Line Road, Account No. 32-4637-9027 for Design Changes. (0602-01 CONT AMEN) D17. Approval to execute Improvement Agreement Extension for Tract 13565-5 thru -I0, located on the northeast corner of Summit Avenue and Wardman Bullock Road, submitted by Standard Pacific. (0602-01 AGREE EXTND RESOLUTION NO. 93-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 13565-5 TI-IRU -10 D18. Approval to execute Improvement Agreement Extension for Parcel Map 13724, located on the southwest corner of Foothill Boulevard and Etiwanda Avenue, submitted by Foothill Marketplace Partners. (0602-01 AGREE EXTN) City Council Minutes March 17, 1993 Page 5 RESOLUTION NO. 93-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 13724 D19. Approval to accept Improvements, Release of Bonds and Notice of Completion for Tract 13063, located on the east side of East Avenue between Highland Avenue and Victoria Street. (0602-01 BOND REL) (0704-18 NOT COMPLT) Release: Faithful Performance Bond (Street) Accept: Maintenance Guarantee Bond (Street) $908,000.00 90,800.00 RESOLUTION NO. 93-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 13063 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK D20. Approval to accept Improvements, Release of Bonds and Notice of Completion for Parcel Map 11473, located on the south side of Hamilton Street between Hermosa Avenue and Cartilla Street (0602-01 BOND REL) (0704-18 NOT COMPLT) Release: Faithful Performance Bond (Stree0 $ 4,900.00 RESOLUTION NO. 93-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR PARCEL MAP 11473 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK D21. Approval to accept Improvements, Release of Bonds and Notice of Completion for 5782 Haven Avenue, located on the west side of Haven Avenue south of Wilson Avenue. (0602-01 BOND REL) (0704-18 NOT COMPLT) Release: Faithful Performance Bond (Street) $ 17,700.00 RESOLUTION NO. 93-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR 5782 HAVEN AVENUE AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK D22. Approval to accept Improvements, Release of Security and Notice of Completion for 6809 Hellman Avenue, located on the east side of Hellman Avenue south of 19th Street. (0602-01 BOND REL) (0704-18 NOT COMPLT) (17) (i8) (19) Release: Faithful Performance Security (Lien Agreement) City CouncilMinutes March 17,1993 Page 6 (20) (22) RESOLUTION NO. 93-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR 6809 HELLMAN AVENUE AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION D23. Approval to release Maintenance Guarantee Bond for Tract 12420, located on the southwest comer of Hellman Avenue and 7th Street. (0602-01 BOND REL) Release: Maintenance Guarantee Bond (Street) $ 30,000.00 D24. Approval to accept the Rochester Avenue Street Improvements from Victoria Park Lane to Highland Avenue and Traffic Signal and Safety Lighting Installation Project at the Intersection of Highland and Rochester Avenues, Contract No. 92-034, as Complete, Release the Bonds and Authorize the City Engineer to File a "Notice of Completion". (0602-01 BOND REL) (0704-18 NOT COMPLT) RESOLUTION NO. 93-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR ROCHESTER AVENUE STREET IMPROVEMENTS FROM VICTORIA PARK LANE TO HIGHLAND AVENUE AND TRAFFIC SIGNAL AND SAFETY LIGHTING INSTALLATION PROJECT AT THE INTERSECTION OF HIGHLAND AND ROCHESTER AVENUES, CONTRACT NO. 92-034, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK D25. Approval to accept the construction of Traffic Signals and Safety Lighting at Vineyard Avenue at Arrow Route, Contract No. 92-060, as Complete, Release the Bonds and Authorize the City Engineer to file a "Notice of Completion". ITEM REMOVED FOR DISCUSSION BY MAYOR STOUT. RESOLUTION NO. 93-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENT FOR THE CONSTRUCTION OF TRAFFIC SIGNALS AND SAFETY LIGHTING AT VINEYARD AVENUE AT ARROW ROUTE, CONTRACT NO. 92-060, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Alexander, seconded by Gutierrez to approve all staff recommendations contained in the staff reports of the Consent Calendar with the exception of Item D25. Motion earned unanimously, 5-0. DISCUSSION OF ITEM D25. Approval to accept the construction of Traffic Signals and Safety Lighting at Vineyard Avenue at Arrow Route, Contract No. 92-060, as Complete, Release the Bonds and Authorize the City Engineer to file a "Notice of Completion". Mayor Stout stated his question was relating to policy.. He asked when the signal improvements were done at this location he thought the signal poles were to be in their ultimate location and wondered why this was not done this way. He did not think a development coming in at the northeast comer should have to pay the expense of having to move the poles. City Council Minutes March 17, 1993 Page 7 MOTION: 5-0. RESOLUTION NO. 93-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENT FOR THE CONSTRUCTION OF TRAFFIC SIGNALS AND SAFETY LIGHTING AT VINEYARD AVENUE AT ARROW ROUTE, CONTRACT NO. 92-060, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK Moved by Stout, seconded by Buquet to approve Resolution No. 93-060. Motion carried unanimously, E. CONSENT ORDINANCES El. CONSIDERATION OF ENVIRONMENTAL ASSESSMENT AND DEVELOPMENT CODE AMENDMENT 92-01 - CITY OF RANCHO CUCAMONGA - A request to amend Title 17, Chapter 17.12 of the Rancho Cucamonga Municipal Code regarding parking requirements within shopping centers. Staff recommends issuance of a Negative Declaration. (0203-03 DC AMEND) Debra J. Adams, City Clerk, read the title of Ordinance No. 508. ORDINANCE NO. 508 (second reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT 92-01, AMENDING-TITLE 17, CHAPTER 17.12, OF THE RANCHO CUCAMONGA MUNICIPAL CODE, REGARDING SHOPPING CENTER PARKING REQUIREMENTS, AND MAKING FINDINGS IN SUPPORT THEREOF MOTION: Moved by Alexander, seconded by Gutierrez to waive full reading and approve Ordinance No. 508. Motion carried unanimously, 5-0. (23) F. ADVERTISED PUBLIC HEARINGS FI. CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT PRELIMINARY APPLICATION - FISCAL YEAR 1993/94 - The adoption of the Preliminary Statement of Community Development Objectives and Projected Use of Funds for the Community Development Block Grant Application for Fiscal Year 1993/94, based on a grant of $735,000.00 and program income in the amount of $19,010.00. Staff report presented by Cindy Norris, Associate Planner. (0203-04 CDBG) Mayor Stout asked about the S165,000.00 carry over for the home improvement program and asked if it was carried over from last year. Cindy Norris, Associate Planner, stated yes. Mayor Stout expressed concerns about all of it being spent this year if there was money carried over from last year. Councilmember Buquet expressed concern for the amount of money indicated for graffiti removal. (24) City Council Minutes March 17, 1993 Page 8 Mayor Stout opened the meeting for public hearing. Addressing the City Council were: Walter Blair, Boardmember from House of Ruth, commented on the service his organization provides for the Council's information. Councilmember Buquet inquired of Mr. Blair his funding sources. Councilmember Willjams asked if their facility was in Rancho Cucamonga, and how many of the people they help are from Rancho Cucamonga. Mr. Blair stated their facility is not in Rancho Cucamonga, and ihat there were 19 people from Rancho Cucamonga that they assisted last year. Joyce Newin, Pomona Valley Council of Churches - West End Hunger Program - SOVA, thanked the City staff for recommending them as part of this program. She continued to tell the City Council what their service is. Leora Nash, Director of Sickle Cell organization, informed the City Council about their organization. Lee Staniones, Director of Homeless Outreach, told the City Council about their program and thanked the Council for their assistance. Cathy Rogers, Young Women's Christian Association for YWCA Y-Teen Club for High Risk Youth, advised the Council about their program. Councilmember Williams asked if CHOICES is still gong on at Cucamonga Jr. High. Jerry Fulwood, Deputy City Managei', thought that it was as far as he knew. There being no further response, the public hearing was closed. Mayor Stout stated years ago there were neighborhoods that were to be targeted with the CDBG funds, i.e., North Town and Southwest Cucamonga. He stated Southwest Cucamonga was to have a priority for street lights and other improvements to make it safer in that area. He stated he has problems with the priorities listed in the report and felt some of the money under Home Improvements should go towards the Southwest Cucamonga area as was promised. Councilmember Williams stated she also agreed with Mayor Stout and had problems with the amount of money allocated. She felt CDBG money should be used for the very basic needs, i.e., food and shelter. She felt there should be about $20,000.00 set aside for emergencies or a contingency fund, or put in Southwest Cucamonga. She stated it was not because some of the other programs were not worthy, but she did not feel some of them should necessarily be part of the CDBG program. Councilmember Gutierrez stated he highly supported every group listed in the staff report. He stated the Home Improvement area is also a concern of his and felt that about one-half the money should go to Southwest Cucamonga. He felt the other program areas did not have that large an amount and did not have a problem with them. City Council Minutes March 17, 1993 Page 9 Councilmember Buquet stated he felt all of these organizations play a good role, but did not feel it should be up to the Council to single out organizations to receive money. He felt the City should remember that the CDBG money could-be cut and that the City should not become dependent on this. He did not want the Council in the future to have to weigh how much money would go to each organization and that these groups should contact the United Way when assistance was needed and the Council got a recommendation from them. He also brought up the fact that promises were made to Southwest Cucamonga. He stated he would like for the City Council to talk about CDBG in a workshop as to how the program should be run for the allocation of money. Mayor Stout felt the promises made to Southwest Cucamonga should be kept. Councilmember Buquet stated he agreed, but felt the home improvement program was important also. Counciimember Alexander stated he agreed with Mayor Stout on the Southwest Cucamonga area and the money that was being carried over in the home improvement program. He stated he did not have a problem with the rest of the suggestions. Mayor Stout stated he would like Southwest Cucamonga reconsidered and also the home improvement program. He felt there should be three areas considered: 1) policy items, 2) social programs, and 3) new programs. Councilmember Buquet stated he would like information from the United Way on the organizations that are seeking funding. Councilmember Alexander asked if the money for home improvement included the hiring of a person to help out with the program. Cindy Norris, Associate Planner, stated yes. Councilmember Buquet felt this could be done inhouse instead of going out and hiring someone. Cindy Norris, Associate Planner, stated she felt this could be done by a current staff person. She stated that it would also help to have someone that is bilingual. Councilmember Williams felt there should be someone to volunteer to help with the bilingual part of it. Cindy Norris, Associate Planner, stated the City has not been contacted by anyone to volunteer with this. Jack Lain, City Manager, stated staff will look at the concerns expressed and then the Council can decide when it comes back for final adoption. Councilmember Buquet stated he is opposed to bringing in any contract staff to help with this. RESOLUTION NO. 93-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE PRELIMINARY STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS FOR PRELIMINARY ENDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR PROGRAM YEAR 1993/94 City Council Minutes March 17, 1993 Page 10 (2s) G. PLIB!,IC HEARINGS GI. CONSIDERATION OF REOUEST TO WAIVE PERMIT AND PLAN REVIEW FEES - UNITED MF. THODIST CHURCH. 7960 ARCHIBALD AVENUE - This is a request to waive fees related to permits and plan checking for seismic strengthening of the United Methodist Church, as required by Ordinance No. 417. Staff report presented by Jerry Grant, Building Official. (0401-12 FEES) Questions were asked of Jerry Grant as to the fees to be charged. Councilmember Gutierrez asked if there has been any waiver of fees in the past for churches. Jack Lam, City Manager, stated there has not, that any waiver of fees for the Chamber of Commerce has been because the City is involved in the event also. Mayor Stout opened the meeting for public hearing. There being no response, the public hearing was closed. Mayor Stout requested that it be noted that the appellant was notified of this meeting and was not present to give input. MOTION: Moved by Buquet, seconded by Alexander to deny the request to waive permit and plan review fees. Motion can'ied unanimously, 5-0. Councilmember Buquet stated he did not feel this should have been handled as it was, and felt it should have come straight to the Council and not have gone to a Commission. Jerry Grant, Building Official, stated under Ordinance No. 417 there is a referral to the Historic Preservation Commission for recommendation for waiver of fees. Coancilmember Buquet felt this Ordinance needed to be changed then. Mayor Stout asked if state law requires the City to handle this in this manner. Jerry Grant, Building Official, stated no that the state law required the City to develop this program to handle as they wish. Mayor Stout stated he would feel comfortable if this Ordinance was amended to indicate the Council would decide waiver of fee issues. Councilmember Buquet concurred. Jack Lain, City Manager, stated this would be brought back to amend it as requested. Mayor Stout called a recess at 8:54 p.m. The meeting was called back to order at 9:14 p.m. with all Councilmembers present. City Council Minutes March 17, 1993 Page I 1 No items were submitted. H. CITY MANAGER'S STAFF REPORTS I. COUNCIl, BUSINESS I1. DISCUSSION OF CITY COUNCIL COMMISSION TERMS AND SCHEDULING OF COMMISSION MEETINGS (Continued from February 3, 1993) Staff report presented by Jack Lain, City Manager. (0701- 01 COMMISSION) Councilmember Gutierrez stated the most important thing to him is that the Commissions are examined and to try to save time and effort. He felt the whole process should be looked aL He felt the meetings should be limited for the Historic Preservation Commission and the Public Safety Commission. He pointed out that he and Councilmember Alexander talked about this and suggested the Commissions should possibly meet every four months and to make each Commission five members only. Councilmember Williams stated she agreed with Councilmember Gutierrez and that everything should be looked at to save money. She felt the Planning Commission was entirely different than the rest of the Commissions and felt the rest of the Commissions should possibly meet on a quarterly basis, or more frequently if something of an urgent nature came up. She felt an entire interview process should be done for all Commissions, and agreed that they should all be reduced to five members and meet quarterly. Councilmember Buquet felt some of the Commissions' responsibilities should be combined with other Commissions. He felt all the Commissions should be looked at, and that possibly some could be a Committee instead of a Commission. Councilmember Alexander stated he agreed with everything that everyone had stated. He felt reduction of staff time should be done with respect to the Commissions. Mayor Stout stated he would have a problem telling a resident that they had to wait three to four months to be heard on an item. He felt something should be done as to how requests for information are handled from a Commission. He felt a lot of cost that showed up in the Griffin Study for the Public Safety Commission was because of services that had to be done in order for them to make decisions on items. He did not think staff time should be used just to educate a Commission. He felt all Commissions should be five members. He felt some of the Commissions require specialized individuals in various fields. He felt guidelines should be developed for the Commissions, and put limitations on staff resources that can be utilized and when it would be appropriate to use them. He stated he had no problem with monthly or bimonthly meetings, but thought that every three or four months was too long for the public to have to wait to be heard about a specific issue. He did not have a problem with examining all personnel on the Commission if that is what the Council wanted. He did not think any of the Commissions should be combined. Councilmember Buquet felt some of the requests the Public Safety Commission was asking for were overlapping into other Commission's areas. He felt new ways should be developed to make the Commissions more cost effective. Councilmember Alexander suggested that a workshop be held for the Council to discuss this and be able to take action. The Council concurred to further discuss this at the March 24, 1993 meeting. (26) City Council Minutes March 17, 1993 Page 12 (27) (28) Mayor Stout felt there was a consensus to have five people on each Commission, that the various Commission Subcommittees would be making recommendations as to frequency of meetings, and a mission or scope of work statement for each Commission. Councilmember Buquet felt a level of staff be set as to who is required to attend the Commission meetings. Mayor Stout stated he would like to know which staff are present at every Commission meeting. Councilmember Willjams stated she has noticed a decline in attendance by the residen.t:s at the Commission meetings. ITEMS I2 AND I3 WERE CONSIDERED AT THE SAME TIME. I2. CONSIDERATION TO EXECUTE AMENDMENT NO. I TO THE LEASE DATED SEPTEMBER 16. 1992 (CO 92-0 64) BETWEEN THE CITY OF RANCHO CUCAMONGA AND STADIUM TENANT Staff report presented by Linda Daniels, Deputy City Manager. (0602-01 CONT AMEN) Councilmember Buquet asked if all parties involved are aware of the parking situation. He felt there was a lot of confusion as to how people will be parked at the various activities going on at the Sports Complex. Suzanne Ota, Community Services Manager, stated staff has met with some of the sports groups regarding the parking and explained to them how the parking will be handled. Councilmember Buquet felt that time was running out in order to get a plan to advise the sports groups about. He did not want to operate this facility in a deficit. Jack Lain, City Manager, stated staff will work on this as quickly as possible to come up with a solution and then notify the Council of this plan. Councilmember Williams stated she wanted to thank Councilmember Buquet for the work he has done on the Sports Complex project. Councilmember Buquet thanked Rick Gomez and his staff for all their work. MOTION: Moved Buquet, seconded by Willjams to approve amendment No. 1 to the lease agreement dated 9/16/92. Motion camed unanimously, 5-0. I3. CONSIDERATION TO APPROVE RESOLUTION PROVIDING FOR A CHARGE FOR VEHICLE PARKING AT THE ADULT SPORTS COMPLEX WHEN AN EVENT OCCURS AT THE COMPLEX WHICH CHARGES AN ADMISSION Staff report presented by Linda Daniels, Deputy City Manager. (1163-01 PK & TRAF) (1401-03 SPORT ACT) See Item I2 for discussion. City Council Minutes March 17, 1993 Page 13 RESOLUTION NO. 93-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR CHARGES FOR PARKING AT THE RANCHO CUCAMONGA SPORTS COMPLEX DURING EVENTS FOR WHICH ADMISSION IS CHARGED MOTION: Moved by Buquet, seconded by Gutierrez to approve Resolution No. 93-062. Motion carried unanimously, 5-0. I4. DISCUSSION OF ENVIRONMENTAL FAIR. CHAFFEY COLLEGE. APRIL 24, 1993 (Oral) (1405- 03 SCHOOLS) Councilmember Gutierrez stated he had put this on the agenda because he felt when any non-profit group comes before the Council that the City try to assist them more than they sometimes do, although he stated he is not asking for preferential treatment for this event. Mayor Stout stated what he hears Councilmember Gutierrez saying is for the City to not only tell a group what is allowed by our regulations, but to help them find a way to do something, or in other words have a more positive approach. Councilmember Buquet suggested that these types of issues be completely discussed with staff and contact other Councilmembers for input before they go on an agenda. Ralph Hanson, Deputy City Attorney, clarified that it was his office that requested the possible conflict of interest be checked out to avoid any future problems. Jack Lam, City Manager, pointed out that it is the job of staff to protect each Councilmember about any possible issue that might be a potential problem. Jack Lain, City Manager, stated he thought the whole issue was an off premise sign approval. Brad Buller, City Planner, stated he had worked with Jane Dunlap on this whole matter and tried to come up with options to help them, that they weren't just told no you can't do something. Councilmember Gutierrez stated he only wanted for any non-profit group to be afforded the same attention and opportunities as anyone else would get. Rick Gomez, Community Development Director, felt anyone who comes into Community Development is treated fairly and that staff tries to assist them in every way. Jack Lam, City Manager, informed Councilmember Gutierrez about the issue of off premise signs and the regulations involved. Councilmember Gutierrez felt Councilmembers and staff need to be sensitive and efficient with everyone they deal with. Councilmember Alexander suggested that all Councilmembers be made aware of a problem when there appears to be one before someone jumps the gun. (29) City Council Minutes March 17, 1993 Page 14 .1. No items were identified. IDENTIFICATION OF ITEMS FOR NEXT MEETING COMMUNICATIONS FROM THE PUBLIC No communications were made from the public. ADJOURNMENT MOTION: Moved by Alexander, seconded by Williams to adjourn to a workshop on March 24, 1993, 6:00 p.m. in the Tri-Communities Conference Room of the Civic Center, to discuss the Library and the City Commission structure. Motion carried unanimously, 5-0. The meeting adjourned at 10:33 p.m. Respectfully submitted, Debra J. Adarns, CMC City Clerk Approved: April 7, 1993