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HomeMy WebLinkAbout1991/09/25 - Minutes - Joint (Rancho Cucamonga Community Foundation) September 25, 1991 CITY OF R~NCHO CUC~MONGA CITY COUNCIL MINUTES Joint Meetinq of the City Council and the Rancho Cucamonqa Community Foundation A. CAIJ~ ~ ORDER A joint meeting of the Rancho Cucamonga City Council and the Rancho Cucamonga Community Foundation was held on Wednesday, September 25, 1991, in the Rains Conference Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. by Mayor Dennis L. Stout. Present were Councilmembers: William J. Alexander, Diane Williams, Pamela J. Wright, and Mayor Dennis L. Stout. Absent was Councilmember: Charles J. Buquet II. Present were Boardmembers: Guy Beyersdorf, Jeanne Lochart, John Mannerino, Betty McNay, and Chair Robert Dutton. Absent was Boardmember: Jeanne Barton. Also present were: Jack Lam, City Manager; Linda D. Daniels, Deputy City Manager; Susan Mickey, Management Analyst I; and Jan Sutton, Deputy City Clerk. Mayor Stout announced that the Council needed to adjourn to an Executive Session to discuss emergency litigation at the conclusion of the meeting. B. JOINT ITEMS OF DISCUSSION B1. DISCUSSION OF 1992 RANCHO CUCAMONGA COMMUNITY FOUNDATION MAYOR'S BALL Chair Dutton stated they have changed the agenda for this year's Ball. Instead of having it at the traditional time in February, they thought they would try something unique, and passed out to the Council a draft announcement and preliminary budget for the Ball. He then indicated Boardmember Lochart would give a brief rundown of the plans as she was the Chairperson of the event. City Council and Community Foundation Minutes September 25, 1991 Page 2 Boardmember Lochart explained the use of the announcement, described the invitation, and went over the various subcommittees that have been organized to ensure the success of the Ball. She stated they are aiming for approximately $40,000.00 net revenue to be utilized by the Foundation. She went over the shipboard theme of the Ball, spoke about the increased promotion to be used this year, and went over ticket prices, sponsorship levels, and donations of services to produce the Ball. She felt it would be very important to have the participation of the Council and City staff to help promote the Ball, because they needed to have at least 300 people attend. Chair Dutton stated they will be continuing their recognition of supporters of the Foundation, as well as giving out scholarships. They will also be unveiling the Jack Benny Memorial project at the Ball. Councilmember Alexander asked if they felt they were early enough for people to make plans to attend with the change in date. Chair Dutton stated they have already had one article in the newspaper, and the invitations would be ready to go out soon. Boardmember Mannerino explained how the Board set a drop-dead date on deciding whether to go ahead with the New Year's Eve date, and everyone was confident that the organized planning and donations received at that point warranted the go- ahead with the plans, and they felt it would be very successful. Councilmember Wright stated she liked the idea of the Ball being held on New Year's Eve. B2. DISCUSSION OF FOUNDATION WORK PROGRAM Chair Dutton passed out a copy of their budget for Fiscal Year 1991/92 and explained the various programs outlined on the list. He stated they also try to make themselves available to various community groups to offer them any advice they might need, and worked with the City on producing the Gifts Catalog. He stated a future project was to work on a deferred giving program. Mayor Stout stated he could see the Oral History program getting bigger since the Council has been using it as a mitigation measure for certain developments where they could not save certain historical structures. He felt they needed to have this program started soon to show people who might not be familiar with an Oral History program what it consisted of. Boardmember Beyersdorf stated they might also be able to use video in conjunction with the Oral History program. City Council and Community Foundation Minutes September 25, 1991 Page 3 Councilmember Williams stated they might want to communicate with Art Bridge in regards to this as Mr. Bridge's hobby has been the transfer of old photographs to a better medium in order to preserve them, so that might tie in with the Oral History program. Chair Dutton stated it might be appropriate for the Foundation to work with the Historic Preservation Commission on using that as an aspect of the Oral History program. , , , , , , B3. DISCUSSION OF ART WORK AT CIVIC CENTER Chair Dutton stated another idea the Foundation had to raise funds would be to sell sponsorships of the artwork as a way to raise funds. He stated it would basically involve having some type of dedication plaque put near the painting that was sponsored. They wanted to know if the Council liked that idea. Mayor Stout stated there were several pieces of bronze work around the Civic Center already that have been donated to the City for display that have dedications on them, and they might want to continue that and find other businesses that might be interested in having their name on something in the City Hall. Chair Dutton stated if the Council approved, the Board could work on putting on some type of event, possibly a tour of the City Hall, and try to interest people in purchasing sponsorships. He stated of course the artwork would stay in the City Hall, but it could be a good fund raiser. Mayor Stout stated he was not sure how it would work exactly, but if the Redevelopment Agency paid for the piece originally, and the donation was substantially more than the cost, possibly they could reimburse that fund, with the balance going to the Foundation. He stated he would need the City Attorney to review it to make sure there were no conflicts with the requirements of the bonds sold for the financing. Chair Dutton stated the Board could explore setting up a program, and when they have something they will submit it to the Council for their review. He stated they were also trying to get into grant writing in order to increase their revenue for use in the community. , , , , , B4. DISCUSSION OF ITEMS OF MUTUAL CONCERN Chair Dutton stated the next grant workshop will be held on October 29th at City Hall at noon, and invited the Council subcommittee to attend if their schedules allowed. City Council and Community Foundation Minutes September 25, 1991 Page 4 Councilmember Alexander asked if the by-laws of the Foundation revolved only around the arts. Chair Dutton stated it basically says to enhance the cultural, recreational, and human services of the City. Councilmember Alexander asked if they would then be able to help when the City starts programs to deal with the homeless situation through the human services aspect of their charter. Chair Dutton stated they have limited financial resources at the moment, but could keep it in mind when things improve. Mayor Stout stated usually when people considered this area they only looked at funding, but he was interested in having a leadership situation established to organize the community resources that are currently available, such as the various churches and community groups. Mayor Stout stated he had been reading recently about problems that the United Way has been having, and since their area was going to be breaking off from the Greater Los Angeles chapter, he wondered if there was some way to let that be known in the community. Chair Dutton stated the problem had to do with the United Way taking the money from this area and using it for projects in Los Angeles County. Mayor Stout felt they needed to put some publicity out soon indicating that this region will be breaking off from the Greater Los Angeles Chapter since the major United Way campaigns would be starting up soon, and he was afraid people would not make donations this year if they felt the money was going out of the area. C. COMMUNICATIONS FROM THE P~BLIC NO communication was made from the public. , , , , , D. ADJOURNMENT Mayor Stout recessed the Council meeting to an Executive Session to discuss litigation, with the Executive Session to adjourned to a Community Meeting at Windrows Park on Saturday, September 28, 1991 at 12:00 noon. The Council meeting recessed at 7:50 p.m. City Council and Community Foundation Minutes September 25, 1991 Page 5 MOTION: Moved by Mannerino, seconded by Beyersdorf to adjourn the Community Foundation Board meeting. Motion carried unanimously, 5-0-1 (Barton absent). The Board meeting adjourned at 7:50 p.m. Respectfully submitted, j~anSut~ton~~ Deputy City Clerk Approved by the Community Foundation: November 19, 1991 Approved by the City Council: December 4, 1991