HomeMy WebLinkAbout1991/09/25 - Minutes - Joint (Rancho Cucamonga Community Foundation) September 25, 1991
CITY OF R~NCHO CUC~MONGA
CITY COUNCIL MINUTES
Joint Meetinq of the City Council and
the Rancho Cucamonqa Community Foundation
A. CAIJ~ ~ ORDER
A joint meeting of the Rancho Cucamonga City Council and the Rancho Cucamonga
Community Foundation was held on Wednesday, September 25, 1991, in the Rains
Conference Room of the Civic Center, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:10 p.m. by Mayor
Dennis L. Stout.
Present were Councilmembers: William J. Alexander, Diane Williams, Pamela J.
Wright, and Mayor Dennis L. Stout.
Absent was Councilmember: Charles J. Buquet II.
Present were Boardmembers: Guy Beyersdorf, Jeanne Lochart, John Mannerino, Betty
McNay, and Chair Robert Dutton.
Absent was Boardmember: Jeanne Barton.
Also present were: Jack Lam, City Manager; Linda D. Daniels, Deputy City Manager;
Susan Mickey, Management Analyst I; and Jan Sutton, Deputy City Clerk.
Mayor Stout announced that the Council needed to adjourn to an Executive Session
to discuss emergency litigation at the conclusion of the meeting.
B. JOINT ITEMS OF DISCUSSION
B1. DISCUSSION OF 1992 RANCHO CUCAMONGA COMMUNITY FOUNDATION MAYOR'S BALL
Chair Dutton stated they have changed the agenda for this year's Ball. Instead
of having it at the traditional time in February, they thought they would try
something unique, and passed out to the Council a draft announcement and
preliminary budget for the Ball. He then indicated Boardmember Lochart would
give a brief rundown of the plans as she was the Chairperson of the event.
City Council and
Community Foundation Minutes
September 25, 1991
Page 2
Boardmember Lochart explained the use of the announcement, described the
invitation, and went over the various subcommittees that have been organized to
ensure the success of the Ball. She stated they are aiming for approximately
$40,000.00 net revenue to be utilized by the Foundation. She went over the
shipboard theme of the Ball, spoke about the increased promotion to be used this
year, and went over ticket prices, sponsorship levels, and donations of services
to produce the Ball. She felt it would be very important to have the
participation of the Council and City staff to help promote the Ball, because
they needed to have at least 300 people attend.
Chair Dutton stated they will be continuing their recognition of supporters of
the Foundation, as well as giving out scholarships. They will also be unveiling
the Jack Benny Memorial project at the Ball.
Councilmember Alexander asked if they felt they were early enough for people to
make plans to attend with the change in date.
Chair Dutton stated they have already had one article in the newspaper, and the
invitations would be ready to go out soon.
Boardmember Mannerino explained how the Board set a drop-dead date on deciding
whether to go ahead with the New Year's Eve date, and everyone was confident that
the organized planning and donations received at that point warranted the go-
ahead with the plans, and they felt it would be very successful.
Councilmember Wright stated she liked the idea of the Ball being held on New
Year's Eve.
B2. DISCUSSION OF FOUNDATION WORK PROGRAM
Chair Dutton passed out a copy of their budget for Fiscal Year 1991/92 and
explained the various programs outlined on the list. He stated they also try to
make themselves available to various community groups to offer them any advice
they might need, and worked with the City on producing the Gifts Catalog. He
stated a future project was to work on a deferred giving program.
Mayor Stout stated he could see the Oral History program getting bigger since the
Council has been using it as a mitigation measure for certain developments where
they could not save certain historical structures. He felt they needed to have
this program started soon to show people who might not be familiar with an Oral
History program what it consisted of.
Boardmember Beyersdorf stated they might also be able to use video in conjunction
with the Oral History program.
City Council and
Community Foundation Minutes
September 25, 1991
Page 3
Councilmember Williams stated they might want to communicate with Art Bridge in
regards to this as Mr. Bridge's hobby has been the transfer of old photographs
to a better medium in order to preserve them, so that might tie in with the Oral
History program.
Chair Dutton stated it might be appropriate for the Foundation to work with the
Historic Preservation Commission on using that as an aspect of the Oral History
program.
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B3. DISCUSSION OF ART WORK AT CIVIC CENTER
Chair Dutton stated another idea the Foundation had to raise funds would be to
sell sponsorships of the artwork as a way to raise funds. He stated it would
basically involve having some type of dedication plaque put near the painting
that was sponsored. They wanted to know if the Council liked that idea.
Mayor Stout stated there were several pieces of bronze work around the Civic
Center already that have been donated to the City for display that have
dedications on them, and they might want to continue that and find other
businesses that might be interested in having their name on something in the City
Hall.
Chair Dutton stated if the Council approved, the Board could work on putting on
some type of event, possibly a tour of the City Hall, and try to interest people
in purchasing sponsorships. He stated of course the artwork would stay in the
City Hall, but it could be a good fund raiser.
Mayor Stout stated he was not sure how it would work exactly, but if the
Redevelopment Agency paid for the piece originally, and the donation was
substantially more than the cost, possibly they could reimburse that fund, with
the balance going to the Foundation. He stated he would need the City Attorney
to review it to make sure there were no conflicts with the requirements of the
bonds sold for the financing.
Chair Dutton stated the Board could explore setting up a program, and when they
have something they will submit it to the Council for their review. He stated
they were also trying to get into grant writing in order to increase their
revenue for use in the community.
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B4. DISCUSSION OF ITEMS OF MUTUAL CONCERN
Chair Dutton stated the next grant workshop will be held on October 29th at City
Hall at noon, and invited the Council subcommittee to attend if their schedules
allowed.
City Council and
Community Foundation Minutes
September 25, 1991
Page 4
Councilmember Alexander asked if the by-laws of the Foundation revolved only
around the arts.
Chair Dutton stated it basically says to enhance the cultural, recreational, and
human services of the City.
Councilmember Alexander asked if they would then be able to help when the City
starts programs to deal with the homeless situation through the human services
aspect of their charter.
Chair Dutton stated they have limited financial resources at the moment, but
could keep it in mind when things improve.
Mayor Stout stated usually when people considered this area they only looked at
funding, but he was interested in having a leadership situation established to
organize the community resources that are currently available, such as the
various churches and community groups.
Mayor Stout stated he had been reading recently about problems that the United
Way has been having, and since their area was going to be breaking off from the
Greater Los Angeles chapter, he wondered if there was some way to let that be
known in the community.
Chair Dutton stated the problem had to do with the United Way taking the money
from this area and using it for projects in Los Angeles County.
Mayor Stout felt they needed to put some publicity out soon indicating that this
region will be breaking off from the Greater Los Angeles Chapter since the major
United Way campaigns would be starting up soon, and he was afraid people would
not make donations this year if they felt the money was going out of the area.
C. COMMUNICATIONS FROM THE P~BLIC
NO communication was made from the public.
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D. ADJOURNMENT
Mayor Stout recessed the Council meeting to an Executive Session to discuss
litigation, with the Executive Session to adjourned to a Community Meeting at
Windrows Park on Saturday, September 28, 1991 at 12:00 noon. The Council meeting
recessed at 7:50 p.m.
City Council and
Community Foundation Minutes
September 25, 1991
Page 5
MOTION: Moved by Mannerino, seconded by Beyersdorf to adjourn the Community
Foundation Board meeting. Motion carried unanimously, 5-0-1 (Barton absent).
The Board meeting adjourned at 7:50 p.m.
Respectfully submitted,
j~anSut~ton~~
Deputy City Clerk
Approved by the Community Foundation: November 19, 1991
Approved by the City Council: December 4, 1991