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HomeMy WebLinkAbout15/02/02 (Minutes) Library Foundation Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 2, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Akahoshi,Gilfry, Gonzalez, May, Leal, Scott, Soehnel and Sommer. Also present were Michelle Perera, Library Director, Margaret Hatanaka, Children's Librarian, Wess Garcia, Programming Librarian and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. Member Davies arrived at 6:05 p.m. C. CONSENT CALENDAR Cl. Consideration to approve Library Foundation Treasurer's Report: November and December, 2014. MOTION: Moved by Member May to approve the Treasurer's Report, seconded by Member Scott, motion carried, 9-0. C2. Consideration to approve minutes: December 1, 2014, and January 5, 2015. MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Gonzalez, motion carried, 9-0. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. v Library Foundation Board Minutes February 2, 2015 Page 2 Michelle Perera, Library Director, stated that Black History Cultural Arts Night would be held on Friday, February 20, from 7 to 9 p.m. at the Biane Library. She reviewed the events with the Members. Library Director Perera stated Library Technician Melvin Racelis applied for a grant for 3D Printers from the Maker Lab Club. The Library was awarded the grant in which the Library will be receiving four (4) new 3D Printers. D2. Consideration and discussion regarding Children's Services. The presentation will be led by Children's Service Staff. Library Director Perera introduced Wess Garcia, Programming Librarian and Margaret Hatanaka, Children's Services Librarian. Staff will be presenting an update to the Board on Reinventing Storytimes. Wess Garcia, Programming Librarian, presented a PowerPoint Presentation to the Board on the research and changes presented by library staff for the storytimes. Margaret Hatanaka, Children's Services Librarian, presented a PowerPoint Presentation to the Board on the new programs that the Library is offering to the public. E. BOARD BUSINESS E1. Consideration and discussion of Trivia Challenge and Tea Party Fundraisers. The discussion will be led by President Leal. Member Scott reviewed the information for the Trivia Challenge with the Board. The 2015 Trivia Challenge will be held on Thursday, March 26, at Central.Park. The cost for each team will be $200. Member Scott and Member Davies presented an oral report on a meeting with Dianna Lee discussing thoughts and suggestions for the Trivia Challenge. Member Gonzalez is working on the forms, letters and sponsorship forms. MOTION: Moved by Member Davies to approve the Trivia Challenge for March 26 as presented by Member Kristine Scott, seconded by Member Akahoshi, motion carried, 9-0. Library Director Perera suggested a Proposal Template be.used for future fundraisers in which the Board could review and vote on the events as they are presented to the Board. Member Gilfry suggested the Library Foundation could establish signature events. Library Foundation Board Minutes February 2, 2015 Page 3 Member Soehnel suggested a firm be looked into for future fundraisers in raising larger donations. Member Scott stated that non-profit Boards that she is aware of are unable to afford a full time staff person devoted to Fundraising. Member Gonzalez stated that looking into the future the second floor of the Biane Library will be a campaign that the Board should fundraise for. Member Akahoshi stated that the Library Foundation Board is a group of individuals that work hard and well together. Library Director Perera suggested that the Board might request fund development training. After discussion of a potential Tea Party Fundraiser, the following motion was made. MOTION: Moved by Member Davies to cancel the Tea Fundraiser for this year, seconded by Member May, motion carried, 9-0. E2. Consideration and discussion regarding social events. The discussion will be led by Board Member May and Secretary Gilfry. Member May stated that if the Members would like to attend, there will be a summer get together at her home in July. She suggested Sunday, July 12. E3. Consideration and discussion regarding potential new Members. The discussion will be led by President Leal Member Akahoshi stated that Board Members find and recruit New Members. Member Akahoshi stated she sent Phil Rodriguez an application. Member Davies recommended Pam Easter as a new member. Library Director Perera suggested that the applicants be invited to the next Board meeting which could include a mixer. E4. Consideration and discussion regarding ad hoc sub-committees. The discussion will be led by President Leal. Member Akahoshi thanked everyone that pitched in and helped distribute over 11,000 calendars. Member Soehnel thanked Member Akahoshi for all of the hours that she worked in preparing and working on the calendar distribution and meetings. Library Foundation Board Minutes February 2, 2015 Page 4 F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Fl. Second floor of the Biane Library. F2. Thank you Letters G. ADJOURNMENT MOTION: Moved by Member Sommer to adjourn, seconded by Member Scott, motion carried, 9-0. The meeting adjourned at 7:30 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: March 2, 2015