HomeMy WebLinkAbout15/04/06 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Monday
6:00 p.m.
April 6, 2015
Tri-communities Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Council Members
L. Dennis Michael, Mayor
Sam Spagnolo, Mayor Pro Tem
William J. Alexander, Council Member
Lynne B. Kennedy, Council Member
Diane Williams, Council Member
Foundation Members
Ruth Leal, President
Teresa Akahoshi, Vice President
Tina Gilfry, Secretary
Rebecca Davies, Member
David Gonzalez, Member
Leslie May, Member
Kristine Scott, Member
Heidi Soehnel, Member
Kathy Sommer, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonqia Public Library. Acting in that capacity on
iia d 1, DM5 , at /►t , I posted a true and correct copy of
the Library Foundation Board meeting agenda dated /AprA tv, aDi5 to be
held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on at Rancho Cucamonga.
City of Rancho Cucamonga
By:
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
LIBRARY FOUNDATION BOARD AGENDA
APRIL 6, 2015 1
RANCHO
CUCAMONGA
A: CALL TO ORDER
Roll Call: Akahoshi Davies Gilfry
Gonzalez , Leal May Scott
Soehnel_and Sommer
-B. 1 PUBLIC:COMMUNICATIONS
This is the time and place-for the general public to address the
Library Foundation Board. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
C: PUBLIC PRESENTATION `
1. Consideration and discussion of fundraising and pros and
cons of a Fund Development position. Presented by Andrea
Mitchell.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Foundation
Board at one time without discussion. Any item may be removed by a
Member or member of the audience for discussion.
1. Consideration to approve Library Foundation Treasurer's 3
Report of: February, 2015.
2. Consideration to approve Minutes of: March 2, 2015. 8
E. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Consideration and discussion regarding the Library Status.
The oral report will be presented by Michelle Perera, Library
Director.
LIBRARY FOUNDATION BOARD AGENDA
APRIL 6, 2015 2
RANCHO
CUCAMONGA
2. Consideration and discussion regarding the Serving with a
Purpose workshop in Ontario. The oral report will be
presented by staff.
F. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Consideration and discussion regarding Library Foundation
Trivia Challenge. The discussion will be led by Member Scott.
2. Consideration and discussion regarding Tour de Fork and
other Library Foundation fundraisers. Discussion led by
President Leal.
3. Consideration and discussion regarding Election of Board
Officers. Discussion led by President Leal.
4. Consideration and discussion regarding potential new
members. The discussion will be led by President Leal.
5. Consideration and discussion regarding ad hoc sub-
committees. The discussion will be led by President Leal.
G ° IDENTIFICATION OF ITEMS FOR THE NEXT
• MEETING `
This is the time for Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
H.- AwOURNMENT,"
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Wednesday,
April 1, 2015, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
2
STAFF REPORT
LIBRARY SERVICES DEPARTMENT l
RANCHO
Date: April 6, 2015 CUCAMONGA
To: Rancho Cucamonga Library Foundation
From: Michelle Perera, Library Director 114n
Subject:TREASURER'S REPORT— FEBRUARY, 2015
CASH REPORT BEGINNING MTD MTD ENDING
CASH CASH
February, 2015 BALANCE REVENUES EXPENDITURES BALANCE
FUND
General $125,970.84 $4,814.50 $130.785.34
Archibald Children's Books Endowment $40.000.00 $40.000.00
Victoria Gardens Books $83,125.00 $83,125.00
Adult Literacy $19,400.55 $19,400.55
Greg &Terri Jacobs - Literacy $3,565.70 $3,565.70
Play & Learn IslandsTM5$ ,230.00 $5,230.00
Lola A. Livesey Trust Account $218.801.97 $218.801.97
Innovation Fund $175,000.00 $175,000.00
Moving Forward: Workforce Tech Skills-
Edison $10,000.00 $10.000.00
Operating Reserve Fund $5,000.00 $5,000.00
Unallocated Funds $759.000.00 $759,000.00
TOTAL $1.445.094.06 $4,814.50 $1,449,908.56
LAIF Account $1,294,435.81
LAW Interest $0.00
Union Bank Account' $155,472.75
Less Outstanding Checks
Total Library Foundation Holdings: $1,449,908.56
3
Tiu�.AsuReir's Riarowr—M;BIZUARN,,2015 PAGE 2
Arlin,G,2015
Revenues: $4,814.50
Rent $ 900.00 General Fund
Archibald Donation Box $ 214.00 General Fund
UPS Employee $ 24.00 General Fund
Drama After Dark Ticket Box Office Ticket Sales $ 3,676.50 General Fund
4
Rancho Cucamonga Public Library Foundation
CASH REPORT FEBRUARY 2015
Beginning Balance $1,445,094.06
LAW Interest Earned
Deposits 2/2/2015 214.00
2/2/2015 24.00
2/4/2015 900.00
2/23/2015 3,676.50
4,814.50
Transfers
Less Checks
Ending Balance $ 1,449,908.56
Union Bank, Statement Ending Balance $ 155,472.75
Less Outstanding Checks
Deposits in Transit
Investments - LAW 1,294,435.81
Adjusted Bank Balance $ 1,449,908.56
5
111111 9 1EN T Page 1 of 1
RANCHO CUCAMONGA PUBLIC LIBRARY
UnionBank (OF w C®Uffi
Statement Number:
UNION BANK 01/31115-02/27/15
GOVERNMENT SERVICES- SOUTH 0279
POST OFFICE BOX 513840 Inquiries
800-798--64666
LOS ANGELES CA 90051-3840 800-79
Thank you for banking with us
since 2008
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION
P O BOX 807
RANCHO CUCAMONGA CA 91729
■ Conveniently access account information and key online services with the Mobile Business Center from
Union Bank. Go to m.unionbank.com on your smariphone to check balances,initiate transfers, and
approve wires securely.You can also manage stops and returns as well as view and make decisions on
Positive Pay exceptions.To learn more, call your treasury relationship manager or contact Treasury
Management Sales at 800-883.0285.
Public Fund Checking Summary Account Number:
Days in statement period:Days in statement period:28
Balance on 1131 $ 150,658.25
Total Credits 4,814.50
Deposits(4) 4,814.50
Total Debits 0.00
Balance on 2/27 $ 155,472.75
CREDITS
Deposits Including check end cash credits
Date Descriptior✓Location Reference Amount
213 CCV DEPOSIT SEO#0203KN1820 A-0000000001S 90221824 $ 214.00
2/3 UNENOODED-COURIER DEP NO IABEL_-_`- _ 45614910 24.00
2/5 UNENCODED COURIER DEP NO LABEL 4657454-7 900.00
2/23 �UNENOODED COU_ RIERDEP NO LABEL . _ _475344.3_7. 3,676.50
4 Deposits Total $ 4,814.50
DEBITS
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
1/31-2/2 $ 150,658.25 2/5-2t22 $ 151,796.25
150,89825 2/23=2/27. . . .. - --155.472:75
6
Local Agency Investment Fund
P.O. Box 942809 www.treasurer.ca.¢ov/poria-IaiUlaifasn
Sacramento,CA 94209-0001
(916) 653-3001 March 02, 2015
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION Pl1HA Average Monthly Yields
TREASURER
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CA 91729
Account Number:
Tran Type Definitions February 2015 Statement
Account Summary
Total Deposit: 0.00 Beginning Balance: 1,294,435.81
Total Withdrawal: 0.00 Ending Balance: 1,294,435.81
https://laifms.treasurer.ca.gov/Regul... https://Iaifms.treasurer.ca.gov/Regul... 3/2/2015
STAFF REPORT 4
LIBRARY SERVICES DEPARTMENT }
RANCHO
Date: April 6, 2015 CUCAMONGA
To: Rancho Cucamonga Library Foundation
From: Michelle Perera, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meeting of March 2, 2015.
BACKGROUNDIANALYSIS
Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and
compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Michelle Perera
Library Director
8
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday; March 2, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:02 p.m. Present were Members Akahoshi, Davies, Gilfry, Leal, May, Scott, Soehnel and
Sommer.
Also present were Michelle Perera, Library Director and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. CONSENT CALENDAR
Cl. Consideration to approve Library Foundation Treasurer's Report: December, 2014 and
January, 2015.
MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member
May, motion carried, 8-0-1 (with Gonzalez absent).
C2. Consideration to approve minutes: February 2, 2015.
MOTION: Moved by Member Scott to approve the minutes, seconded by Member Sommer,
motion carried, 8-0-1 (with Gonzalez absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status. The oral report by Michelle
Perera, Library Director.
Michelle Perera, Library Director, reviewed the Black History Cultural Arts Night which was held
on Friday, February 20, from 7 to 9 p.m. at the Biane Library.
Library Director Perera stated that the Pop-up RC2Go was at the Mountain View Park next to
Terra Vista Elementary School last week. Library staff was offering a STEM Program.
9
Library Foundation Board Minutes
March 2, 2015
Page 2
Library Director Perera stated that the Public Library Directors Forum would be held on
Wednesday and Thursday at the Ontario Convention Center. A reception is planned on
Wednesday evening at the Victoria Gardens Cultural Center.
Michelle Perera, Library Director, stated that she had received an e-mail this afternoon stated that
the Tour de Fork will be held on Thursday, June 11 at the Victoria Gardens. There will be the
$2,500 contribution from the Library Foundation Board if they would like to be a part of the event.
The tickets are $40 each until June 1s`. At that time, the tickets will increase to $50 each. The
tickets will be available to start selling in mid-April.
D2. Consideration and discussion regarding the CPLA Workshop. The oral report will be
presented by staff.
Library Director Perera reviewed the CPLA Workshop with the Members. She asked that if
anyone would like to attend to contact Vivian Garcia.
E. BOARD BUSINESS
El. Consideration and discussion of Trivia Challenge Fundraiser. The discussion will be led
by Member Scott.
Member Scott reviewed the handouts which were passed out to the Members. She thanked
Member Davies for preparing the spreadsheets and the contacts. She reviewed the teams that have
stated they will be participating at this time. She asked the Members that are able to help to arrive
at 4:30 p.m. at Central Park.
Member Scott thanked everyone for all their help.
E2. Consideration and discussion regarding Election of Board Officers. Discussion led by
President Leal.
President Leal asked the Members to think about if they would like one of the Officers for the
Library Foundation Board. Please let Library Director Perera know if you are interested.
E3. Consideration and discussion of Thank you Letters. Discussion led by Member Soehnel.
Member Soehnel stated that she would like to staff to create a card to be used by the Members as
a Thank you. She stated that she preferred writing in notes and her own signature.
Member Scott suggested a couple of photos from past programs on the front of the card along with
the Library Foundation Logo and a blank page inside for notes and signatures.
10
Library Foundation Board Minutes
March 2, 2015
Page 3
MOTION: Moved by Member May to direct staff to move forward with locating Thank you
Notes for the Library Foundation, seconded by Member Akahoshi, motion carried, 8-0-1 (with
Gonzalez absent).
E4. Consideration and discussion regarding potential new Members. The discussion will be
led by President Leal.
President Leal introduced Phil Rodriguez to the Board.
Phil Rodriguez presented an oral report on why he would like to be a Member and some
information on his background to the Board.
Member Scott stated she had spoken with Arnold San Miguel and Tom Nightengale about being
Members of the Library Foundation Board.
Member Davies stated that she had been in contact with Pam Easter about becoming a Member of
the Board.
E5. Consideration and discussion regarding ad hoc sub-committees. The discussion will be
led by President Leal.
Member Akahoshi thanked everyone that had helped.
Library Director Perera reviewed information on ad hoc sub-committees and standing sub-
committees with the Board.
E6. Consideration and discussion of potential grant opportunity for the Library Foundation.
Library Director Perera reviewed a multi-year grant opportunity with the Board.
MOTION: Moved by Member Davies for staff to review the grant opportunity and to see how it
could apply for the Library Foundation Board, seconded by Member Akahoshi, motion carried,
8-0-1 (with Gonzalez absent).
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. Tour de Fork
F2. Election of Officers
F3. Second floor of the Biane Library.
11
Library Foundation Board Minutes
March 2, 2015
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Gilfry to adjourn, seconded by Member Scott, motion carried, 8-
0-1 (with Gonzalez absent). The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved:
12