HomeMy WebLinkAbout15/06/01 (Minutes) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, June 1, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:05 p.m. Present were Members Akahoshi, Davies, Gonzalez, Leal, May, Scott, Soehnel and
Sommer.
Also present were Pam Easter,Phil Rodriguez,Michelle Perera, Library Director,Donald Granger,
Senior Planner and Vivian Garcia, Administrative Secretary.
Library Director Perera introduced Brian Sternberg, Assistant Library Director.
Assistant Library Director Sternberg thanked the Members of the Board and gave a brief history
of his background.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. ELECTION OF BOARD OFFICERS
Cl. Election of Officers as mandated by Library Board of Trustees by-laws. Presided over by
Ruth Leal, President.
President Ruth Leal opened the floor for nominations.
Member Davies stated she would like to recommend for President, Kristine Scott, for Vice
President, David Gonzalez and for Secretary, Tina Gilfry.
MOTION: Moved by Member Davies to approve the recommendation of Officer's as stated,
seconded by Member Sommer, motion carried, 8-0-1 (with Gilfry absent).
D. CONSENT CALENDAR
D1. Consideration to approve Library Foundation Treasurer's Report of: April, 2015.
Library Foundation Board Minutes
June 1, 2015
Page 2
MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member
Akahoshi, motion carried, 8-0-1 (with Gilfry absent).
D2. Consideration to approve minutes of: May 4, 2015.
MOTION: Moved by Member Scott to approve the minutes, seconded by Member Soehnel,
motion carried, 8-0-1 (with Gilfry absent).
E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Consideration and discussion regarding the Library Status. The oral report by Michelle
Perera, Library Director.
Michelle Perera, Library Director, presented an oral update to the Members on the events in May.
Library Director Perera stated that they were approximately 2000 attendees to Star Wars Day.
Library Director Perera presented an oral report on the Staff Development Day which was held on
Friday, May 22. She stated that were approximately 1500 attendees at the Summer in the City
event. The kick-off for all of the summer events which was held at Central Park on Friday, May
29.
Michelle Perera, Library Director review the American Library Conference which will be held at
the end of June in San Francisco.
Library Director Perera updated the Members on the Library Budget for the coming fiscal year.
E2. Consideration and discussion regarding the second floor of the Biane Library.
Library Director Perera presented a PowerPoint Presentation to the Board on second floor of the
Biane Library.
F. BOARD BUSINESS
F1. Consideration and discussion of Tour de Fork and other Library Foundation Fundraisers.
The discussion will be led by President Leal.
President Leal asked the Members how ticket sales were going for Tour de Fork. She thanked
everyone for their support and help with the fundraiser.
Library Foundation Board Minutes
June 1, 2015
Page 3
After discussion, the following motion was made regarding Telethon.
MOTION: Moved by Member Leal to not have a Telethon this coming fiscal year, seconded by
Member Soehnel, motion carried, 8-0-1 (with Gilfry absent).
After discussion, the following motion was made regarding a music event.
MOTION: Moved by Member Leal to have a Fall event this coming fiscal year with a budget of
$10,000, seconded by Member Sommer, motion carried, 8-0-1 (with Gilfry absent).
After discussion, the following motion was made regarding the Trivia.
MOTION: Moved by Member Leal to keep the Trivia as the spring event this coming fiscal year,
seconded by Member Soehnel, motion carried, 8-0-1 (with Gilfry absent).
After discussion, the following motion was made regarding Tour de Fork.
MOTION: Moved by Member Leal to keep Tour de Fork as a fundraiser this coming fiscal year,
seconded by Member Davies, motion carried, 8-0-1 (with Gilfry absent).
F2. Consideration and discussion regarding 2015-2016 Library Foundation Election of Budget.
Library Director Perera reviewed the 2015-2016 Library Foundation Budget with the Members.
MOTION: Moved by Member May to approve the Budget, seconded by Member Davies, motion
carried, 8-0-1 (with Gilfry absent).
F3. Consideration and discussion regarding potential new Members. The discussion will be
led by President Leal.
Library Director Perera stated Pam Easter and Phil Rodriguez will be sworn in at the City Council
meeting on June 17.
F4. Consideration and discussion regarding annual board retreat.
Library Director Perera stated the retreat will be held on Saturday, August 29. The retreat will last
five to six hours.
F5. Consideration and discussion regarding ad hoc sub-committees. The discussion will be
led by President Leal.
Member May reviewed the event planned for July 12 at 5:30 p.m. with the Members.
Library Foundation Board Minutes
June 1, 2015
Page 4
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
None were identified.
H. ADJOURNMENT
MOTION: Moved by Member Scott to adjourn to August 29 at 9 a.m. at the Cultural Center,
seconded by Member Akahoshi, motion carried, 8-0-1 (with Gilfry absent). The meeting
adjourned at 7:20 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: September 21, 2015