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Home My WebLink About15/09/21 (Agenda) Library Foundation Board k F ` LIBRARY FOUNDATION BOARD 1 { y kit AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. September 21, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Kristine Scott, President David Gonzalez, Vice President Tina Gilfry, Secretary Teresa Akahoshi, Member Pam Easter, Member Rebecca Davies, Member Ruth Leal, Member Leslie May, Member Phil Rodriguez, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on &t-0. )(" ao/s- at /0 a M , I posted a true and correct copy of the Library Foundation Board meeting agenda dated 9—a1-/S to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: 1 Ylc�� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 21, 2015 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi , Davies , Easter Gilfry , Gonzalez , Leal , May Rodriguez Scott_, Soehnel _and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board on any item listed on the agenda. State law prohibits the Library Foundation Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's Report of: January, May, June, July and August, 2015. 2. Consideration to approve Minutes of: June 1 and August 29, 2015. 1 LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 21, 2015 2 RANCHO CUCAMONGA E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding second floor of Biane Library. F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding recognition of outgoing Library Foundation President, Ruth Leal. Discussion led by President Scott. 2. Consideration and discussion regarding follow up from Library Foundation Board Development session. The discussion will be led by President Scott. 3. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. IF G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT 1, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, September 16, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 ^�4 STAFF REPORT 1 . LIBRARY SFRPICES DFP.IRTMENP X RANCHO Date: September 21, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject:TREASURER'S REPORT— JANUARY. 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH January, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $123.704.66 $2,266.18 $125,970.84 Archibald Children's Books Endowment $40,000.00 $40,000.0( Victoria Gardens Books $83.125.00 $83.125.0( Adult Literacy $19,400.55 $19,400.5`. Greg &Terri Jacobs - Literacy $3,565.70 $3,565.7( Play & Learn IslandsTM $5.230.00 $5,230.0( Lola A. Livesey Trust Account $218,801.97 $218,801.9 Innovation Fund $175,000.00 $175,000.0( Moving Forward: Workforce Tech Skills - Edison $10.000.00 $10,000.0 Operating Reserve Fund5 0$ 00.005�0t Unallocated Funds $759,000.00 $759,000.0( TOTAL $1,442,827.88 $2,266.18 $1,445,094.0 LAIF Account $1,293,606.93 LAIF Interest $828.88 Union Bank Account` $150,658.25 Less Outstanding Checks Total Library Foundation Holdings: $1,445,094.06 3 Tiwc\su ;WsRr•:i,oirr—JAnuniir,2015 PAce:2 Si;i ni;%i r.it 21,2015 Revenues: $2,266.18' Rent $ 900.00 General Fund PayPal (Brett Swaim) $ 500.00 General Fund PayPal (Anita Langer) $ 50.00 General Fund LAIF Interest $ 828.88 General Fund *PayPal deducted $12.70 for their fees. 4 STAFF REPORT ..; LIBRARY SERVicr..s DEPARTMENT r' RANCHO Date: September 21, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject:TREASURER'S REPORT— MAY, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH May, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $135,516.05 $1,456.12 $136.972.17 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $19.400.55 $19.400.55 Greg & Terri Jacobs - Literacy $3,565.70 $3,565.70 Play & Learn IslandsTM $5.230.00 $5,230.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund5 0$ 00.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1,454,639.27 $1,456.12 $1,456,095.39 LAIF Account $1,295,265.94 LAIF Interest Union Bank Account' $160,829.45 Less Outstanding Checks Total Library Foundation Holdings: $1,456,095.39 5 'fit ISASUIiER'S RFPORT-D(AY,2015 PAGE 2 SHMNIBER 21,2015 Revenues: $1,456.12 Rent $ 900.00 General Fund Archibald Donation Box $ 103.00 General Fund Archibald Snack Machine $ 12.35 General Fund Tour de Fork $ 440.77 General Fund 6 Rancho Cucamonga Public Library Foundation CASH REPORT MAY 2015 Beginning Balance $1,454,639.27 LAIF Interest Earned - Deposits 5/6/2015 900.00 5/18/2015 183.00 5/18/2015 172.35 1,255.35 Transfers 5/15/2015 200.77 200.77 Less Checks Ending Balance $ 1,456,095.39 Union Bank, Statement Ending Balance $ 160,829.45 Less Outstanding Checks Deposits in Transit - Investments - LAIF 1,295,265.94 Adjusted Bank Balance $ 1,456,095.39 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Box 942809 Sacramento,CA 94209-0001 www.treasurer.ca.gov/omia-IaiylaiEaso (916)653.3001 June 01,2015 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yieldr 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: f* Tran Te on Definitions May 2015 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,295,265.94 Total Withdrawal: 0.00 Ending Balance: 1295;265:94" https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 6/1/2015 8 Page I of I UI UnionBank OF AC C®URANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 05/01/15-05/29/15 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbank.com on your smartphone to check balances, Initlate transfers, and approve wires securely You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more, call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. r Public Fund Checking Summary Account Number:'= Days in statement period:Days in statement period:29 Balance on 511 $ 159,373.33 Total Credits 1,456.12 Deposits(3) 1,255.35 Electronic credits(1) 200.77 Total Debits 0.00 Balance on 5/29 $ 160,829.45 CREDITS Depos Its including check and cash credits Date Description/Location Reference Amount 5/6 UNENCODED COURIER DEP NO LABEL 47346486 $ 900.00 5/18 CCV DEPOSIT SEQ#0518TT0400 A-0000000001S 90225864 183.00 5118 UNENCODED COURIER DEPOSIT 47610240 172.35 3 Deposits Total $ 1,255.35 Electronic credits Date Description/Location Reference Amount 5/15 PAYPAL TRANSFER PPD"""""'RS6G 57786739 $ 200.77 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 5/1-5/5 $ 159,373.33 5/15-5/17 $ 160,474.10 5/6-5/14 160,273.33 5/18-5/29 160,829.45 9 STAFF REPORT .=- s. LIBRARY SERVICIZ;DEPARTMENT RANCHO Date: September 21, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director C� Y Subject:TREASURER'S REPORT —JUNE, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH June, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $136,972.17 $12,945.81 $149,917.98 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg & Terri Jacobs - Literacy3 5$ 65.70 $3,565.70 Play & Learn IslandsTM^ 5$ 230.00 $84,742.50 $89,972.50 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Innovation Fund $175,000.00 $175.000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,456.095.39 $97,688.31 $1,553,783.7 LAIF Account $1,295,265.94 LAIF Interest Union Bank Account* $173,775.26 Deposits in Transit $84,742.50 Total Library Foundation Holdings: $1,553,783.70 10 L7zr:�suiir•.u'sRr.io�rr-Junr:,2015 P,wir 2 SI;111'V11RHR 21,2015 Revenues: $97,688.31 Rent $ 900.00 General Fund Biane Donation Box $ 290.00 General Fund Biane Snack Machine $ 12.38 General Fund Tour de Fork $ 10,051.43 General Fund Grapevine $ 22.00 General Fund Gas Grant $ 1,500.00 General Fund Inland Empire Fan Force $ 100.00 General Fund Califa $ 84,742.50 General Fund Corporate Giving Program (Cecilia Moreno) $ 70.00 General Fund 11 Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2015 Beginning Balance $1,456,095.39 LAW Interest Earned - Deposits 6/15/2015 900.00 6/16/2015 5,110.00 6/16/2015 3,600.00 6/24/2015 232.00 6/24/2015 592.38 6/30/2015 400.00 6/30/2015 84,742.50 95,576.88 Transfers 6/16/2015 2,111.43 2,111.43 Less Checks - Ending Balance $ 1,553,783.70 Union Bank, Statement Ending Balance $ 173,775.26 Less Outstanding Checks - Deposits in Transit 84,742.50 Investments - LAIF 1,295,265.94 Adjusted Bank Balance $ 1,553,783.70 12 11111 ENT Page 1 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY UnionBank OF ACCOUNTS Statement Number: UNION BANK 05/30/15-06/30/15 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 - 98-6466 Inquiries 800-7796- LOS ANGELES CA 90051-3840 600 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbank.com on your smartphone to check balances,initiate transfers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number:i Days in statement period:Days in statement period:32 Balance on 6/30 $ 160,829.45 Total Credits 12,945.81 Deposits(6) 10,834.38 Electronic credits(1) 2,111.43 Total Debits 0.00 Balance on 6/30 $ 173,775.26 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 6/15 UNENCODED COURIER DEPOSIT 47376180 $ 900.00 6/16 CARRIER DEPOSIT 47407064 5,110.00 6/16 UNENCODED COURIER DEPOSIT 47408098 3,600.00 6/24 CARRIER DEPOSIT 46502482 232.00 6/24 UNENCODED COURIER DEPOSIT 46504293 592.38 6/30 UNENCODED COURIER DEPOSIT 45167642 400.00 6 Deposits Total $ 10,634.38 Electronic credits Date Description/Location Reference Amount 6/16 PAYPAL TRANSFER PPD"""""'WJ4U 58963257 $ 2,111-43 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 5/30-6/14 $ 160,829.45 6/24-6/29 $ 173,375.26 13 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 05/30/15-06/30/15 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 6/15 161,729.45 6/30 173,775.26 6/16-6/23 172.550.88 14 LAT Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Bot 942809 Sacramento,CA 94209-0001 aww.treasurcr. a.aovInmia-IaiUlaiteso (916)653-3001 July 07,2015 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Avrraae Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions June 2015 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,295,265.94 Total Withdrawal: 0.00 Ending Balance: '1;295,265.94, https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 7/7/2015 15 STAFF REPORT - .t 1 IBILM'SERVICES DEPARTMENT RANCHO Date: September 21, 2015 CUCA610NGA To: Rancho Cucamonga Library Foundation /� From: Michelle Perera, Library Director i �,,, „ }' Subject:TREASURER'S REPORT —JULY, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH JuIV 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $149,917.98 $1,826.78 $151,744.76 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19.400.55 $19,400.55 Greg & Terri Jacobs - Literacy $3,565.70 $3,565.70 PlaV & Learn IslandSTM $89.972.50 $89.972.50 Lola A. LiveseV Trust Account $218.801.97 $218.801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills - Edison $10.000.00 $10.000.00 Operating Reserve Fund5 0$ 00.005$ ,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,553,783.70 $1,82&78 $1,555,610.48 LAIF Account $1,295,265.94 LAIF Interest $915.61 Union Bank Account` $259,428.93 Deposits in Transit Total Library Foundation Holdings: $1,555,610.48 16 TliI tASuRI:WS Rvl,ow1'-JULY,2015 P,wIi 2 SI:Pl1;UB iz 21,2015 Revenues: $1,826.78 Rent $ 900.00 General Fund Arch Snack Machine $ 11.17 General Fund LAIF Interest $ 915.61 General Fund 17 Rancho Cucamonga Public Library Foundation CASH REPORT JULY 2015 Beginning Balance $1,553,783.70 LAW Interest Earned 7/15/2015 915.61 Deposits 7/6/2015 11.17 7/9/2015 900.00 < < 911.17 Transfers - Less Checks Ending Balance $ 1,555,610.48 Union Bank, Statement Ending Balance $ 259,428.93 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,296,181.55 Adjusted Bank Balance $ 1,555,610.48 Date Prepared:8/242015 18 STAFF REPORT 1-113RARY SERVICES DEPARTMENT ,J RANCHO Date: September 21, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation /� From: Michelle Perera, Library Director --1n .z /� Subject:TREASURER'S REPORT — AUGUST, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $151,744.76 $1,018.82 $1141,00 $151622.5 Archibald Children's Books Endowment $40,000.00 $40,000.0 Victoria Gardens Books $83,125.00 $83,125.0' Adult Literacy $19,400.55 $19,400.5 Greg & Terri Jacobs - Literacy $3,565.70 $3,565.7 Play & Learn IslandsTM $89 972.5089�87T.5 Lola A. Livesey Trust Account $218,801.97 $218,801.9 Innovation Fund $175,000.00 $175,000.0 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.0 Operating Reserve Fund5 0$ 00.005$ .000.0 Unallocated Funds $759,000.00 $759.000.0 TOTAL $1.555,610.48 $1,018.82 ($1.141.00) $1,555,488.3 LAIF Account $1,296,181.55 LAIF Interest Union Bank Account' $259,437.75 Less Outstanding Checks (5131.00) Total Library Foundation Holdings: $1,555,488.30 19 TRHASUREWS Rfil'Olt"1'—AUGUS"1',2015 PAGP. SIamVNIBBR 21,2015 Revenues: $1,018.82 Rent $ 900.00 General Fund Biane Snack Machine $ 14.33 General Fund Tour de Fork $ 80.00 General Fund Califa $ 24.49 General Fund Expenditures: $1,141.00 Kevin J. McArdle Consulting $ 1,000.00 General Fund Franchise Tax Board $ 10.00 General Fund Attorney General's Registry of Charitable Trusts $ 50.00 General Fund Champion Awards & Specialties $ 81.00 General Fund 20 Rancho Cucamonga Public Library Foundation CASH REPORT AUGUST 2015 Beginning Balance $1,555,610.48 LAIF Interest Earned - Deposits 8/17/2015 1,004.49 8/20/2015 14.33 1,018.82 Transfers - Less Checks # 010165 8/17/2015 (10.00) # 010166 8/17/2015 (50.00) # 010167 8/25/2015 (1,000.00) # 010168 8/25/2015 (81.00) (1,141.00) Ending Balance $ 1,555,488.30 Union Bank, Statement Ending Balance $ 259,437.75 Less Outstanding Checks (131.00) Deposits in Transit Investments - LAI F 1,296,181.55 Adjusted Bank Balance $ 1,555,488.30 Date Prepared:9/2/2015 21 STAFF REPORT LIBILV2T SERVICES DEPAWFNIENT ' RANCHO Date: September 21, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of June 1 and August 29, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 22 CITY OF RANCI-IO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 1, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi; Davies, Gonzalez, Leal, May, Scott, Soehnel and Sommer. Also present were Pain Gaster, Phil Rodriguez, Michelle Perera, Library Director, Donald Granger, Senior Planner and Vivian Garcia, Administrative Secretary. Library Director Perera introduced Brian Sternberg, Assistant Library Director. Assistant Library Director Sternberg thanked the Members of the Board and gave a brief history of his background. *s*r** B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ELECTION OF 130ARD OFFICERS C l. Election of Officers as mandated by Library Board of Trustees by-laws. Presided over by Ruth Leal, President. President Ruth Leal opened the floor for nominations. Member Davies stated she would like to recommend for President, Kristine Scott, for Vice President, David Gonzalez and for Secretary, Tina Gilfry. MOTION: Moved by Member Davies to approve the recommendation of Officer's as stated, seconded by Member Sommer, motion carried, 8-0-1 (with Gilfry absent). D. CONSENT CALENDAR D I. Consideration to approve Library Foundation Treasurer's Report of: April, 2015. 23 Library Foundation Board Minutes June 1, 2015 Page 2 MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Akahoshi, motion carried, 8-0-1 (with Gilfry absent). D2. Consideration to approve minutes of: May 4, 2015. MOTION: Moved by Member Scott to approve the minutes, seconded by Member Soehnel, motion carried, 8-0-1 (with Gilfry absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. Michelle Perera, Library Director, presented an oral update to the Members on the events in May. Library Director Perera stated that they were approximately 2000 attendees to Star Wars Day. Library Director Perera presented an oral report on the Staff Development Day which was held on Friday, May 22. She stated that were approximately 1500 attendees at the Summer in the City event. The kick-off for all of the summer events which was held at Central Park on Friday, May 29. Michelle Perera, Library Director review the American Library Conference which will be held at the end of June in San Francisco. Library Director Perera updated the Members on the Library Budget for the coming fiscal year. E2. Consideration and discussion regarding the second floor of the Biane Library. Library Director Perera presented a PowerPoint Presentation to the Board on second floor of the Biane Library. F. BOARD BUSINESS Fl. Consideration and discussion of Tour de Fork and other Library Foundation Fundraisers. The discussion will be led by President Leal. President Leal asked the Members how ticket sales were going for Tour de Fork. She thanked everyone for their support and help with the fundraiser. 24 Library Foundation Board Minutes June 1, 2015 Page 3 After discussion, the following motion was made regarding Telethon. MOTION: Moved by Member Leal to not have a Telethon this coming fiscal year, seconded by Member Soehnel, motion carried, 8-0-1 (with Gilfry absent). After discussion, the following motion was made regarding a music event. MOTION: Moved by Member Leal to have a Fall event this coming fiscal year with a budget of $10,000, seconded by Member Sommer, motion carried, 8-0-1 (with Gilfry absent). Atter discussion, the following motion was made regarding the Trivia. MOTION: Moved by Member Leal to keep the Trivia as the spring event this coming fiscal year, seconded by Member Soehnel, motion carried, 8-0-1 (with Gilfry absent). After discussion, the following motion was made regarding "four de Fork. MOTION: Moved by Member Leal to keep Tour de Fork as a fundraiser this coming fiscal year, seconded by Member Davies, motion carried, 8-0-1 (with Gilfry absent). 1'2. Consideration and discussion regarding 2015-2016 Library Foundation Election of Budget. Library Director Perera reviewed the 2015-2016 Library Foundation Budget with the Members. MOTION: Moved by Member May to approve the Budget, seconded by Member Davies, motion carried, 8-0-1 (with Gilfry absent). F3. Consideration and discussion regarding potential new Members. The discussion will be led by President Leal. Library Director Perera stated Pam Easter and Phil Rodriguez will be swom in at the City Council meeting on June 17. F4. Consideration and discussion regarding annual board retreat. Library Director Perera stated the retreat will be held on Saturday, August 29. The retreat will last five to six hours. F5. Consideration and discussion regarding ad hoc sub-committees. The discussion will be led by President Leal. Member May reviewed the event planned for July 12 at 5:30 p.m. with the Members. 25 Library Foundation Board Minutes June 1, 2015 Page 4 G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None were identified. H. ADJOURNMENT MOTION: Moved by Member Scott to adjourn to August 29 at 9 a.m. at the Cultural Center, seconded by Member Akahoshi, motion carried, 8-0-1 (with Giltry absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 26 CITY OF RANCHO CUCAMONGA RANCI-10 CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Saturday, August 29, 2015, in Celebration Hall, located at the Cultural Center of Victoria Gardens at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 9:15 a.m. Present were Members Akahoshi, Davies, Gilfiy, Gonzalez, May, Rodriguez, Scott, Soehnel and Sommer. Also present were Kevin McArdle and Matt McArdle of Kevin J. McArdle Consulting, Michelle Percra, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Senior Librarian, Angelica Trummell, Children's Services Supervisor, Wess Garcia, Children's Services Librarian and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS C4. Consideration and discussion regarding the Director's updates. Michelle Perera, Library Director, updated the Library Foundation Board on an incident at the Library which occurred earlier in the week. Member Pam Easter arrived at 9:17 a.m. Cl. Consideration and discussion regarding the second floor of the Biane Library. Library Director Perera presented a PowerPoint Presentation on the second floor of the Biane Library to the Board. C2. Consideration and discussion regarding the Library Foundation Board development. Michelle Perera, Library Director, introduced Kevin McArdle of Kevin J. McArdle Consulting. Kevin J. McArdle presented Fundraising Success to the Board with a PowerPoint Presentation and handouts. Meeting stopped for a break at 10:40 a.m. 27 Library Foundation Board Minutes August 29, 2015 Page 2 Meeting reconvened at 10:50 a.m. Kevin McArdle completed his presentation on Fundraising Success. Meeting stopped for lunch at 1 p.m. Meeting reconvened at 1:37 p.m. C3. Consideration and discussion regarding future fundraisers and sponsorship materials. Michelle Perera, Library Director, presented an oral report on a possible date for the next fundraising event on August 19, 2016. MOTION: Moved by Member Davies to direct staff to reserve the August 19, 2016, date, seconded by Member Easter, motion carried, 10-0-1 (with Leal absent). Library Director Perera asked the Members to review the brochures in their packets on what they would like to consider and include in a new brochure for the Library Foundation. The Members divided into groups and discussed the brochures they were presented. Member Gonzalez lett at 2:24 p.m. The Members directed staff to prepare a draft brochure for the Library Foundation with items they would like included on the brochure. D. ADJOURNMENT MOTION: Moved by Member May to adjourn to September 21 at 6 p.m. in the Tri-communities Room at City Hall, seconded by Member Easter, motion carried, 9-0-2 (with Gonzalez and Leal absent). The meeting adjourned at 2:55 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 28