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Home My WebLink About15/10/05 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA n CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. October 5, 2015 "Fri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Kristine Scott, President David Gonzalez, Vice President Tina Gilfry, Secretary Teresa Akahoshi, Member Pam Gaster, Member Rebecca Davies, Member Ruth Leal, Member Leslie May, Member Phil Rodriguez, Member Flcidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on _-- ,pf. a9, ;Z405- , at aM , I post/ed a true and correct copy of the Library Foundation Board meeting agenda dated 40efobe�/ -, to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on -a9—/S at Rancho Cucamonga. City of Rancho Cucamonga By: 1� 4 Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA OCTOBER 5, 2015 i RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi , Davies , Easter Gilfry , Gonzalez , Leal , May Rodriguez Scott_, Soehnel _and Sommer— B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board on any item listed on the agenda. State law prohibits the Library Foundation Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Minutes of: September 21, 2015. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding Library Strategic Services Plan. The oral report will be presented by Michelle, Perera, Library Director. 1 LIBRARY FOUNDATION BOARD AGENDA OCTOBER 59 2015 2 RANCHO CUCAMONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Fundraising Campaign. The discussion will be led by President Scott. 2. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. 3. Consideration and discussion regarding future fundraisers. The discussion will be led by President Scott. 4. Consideration and discussion regarding holiday social. The discussion will be led by Tina Gilfry and Leslie May. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT 1, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, September 29, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT r ,. LIBRARY SERVICES DEPARTMENT Y RANCHO Date: October 5, 2015 C",UCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of September 21, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 3 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 21, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. Present were Members Davies,Easter, Gilfry, Gonzalez, Leal, Scott, Soehnel and Sommer. Also present were Janice Reynolds,City Clerk,Michelle Perera,Library Director,Brian Sternberg, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Cl. Administration of Oath of Office. The Oath of Office will be administered by City Clerk Janice Reynolds. City Clerk Reynolds administered the Oath of Office to re-appointees Heidi Soehnel and Kathy Sommer. D. CONSENT CALENDAR DI. Consideration to approve Library Foundation Treasurer's Report of: January, May, June, July and August, 2015. D2. Consideration to approve minutes of: June I and August 29, 2015. MOTION: Moved by Member Scott to approve the Consent Calendar, seconded by Member Easter, motion carried, 8-0-3 (with Akahoshi, May and Rodriguez absent). 4 Library Foundation Board Minutes September 21, 2015 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS EL Consideration and discussion regarding the Library Status. The oral report by Michelle Percra, Library Director. Michelle Perera, Library Director, presented an oral update to the Members on the Hispanic Heritage Cultural Arts Night last Friday. There were close to 500 attendees. Library Director Perera stated that that Library staff were working on the Strategic Services Plan for the Library. Assistant Library Director Sternberg presented an oral report and update on the CENIC project to the Board. Member Akahoshi arrived at 6:25 p.m. Michelle Perera, Library Director, stated that staff would be attending League of California Cities Annual Conference at the end of the month in San Jose. E2. Consideration and discussion regarding the second floor of the Biane Library. Assistant Library Director Sternberg updated the Members on the second floor of the Biane Library. Open Bids would be held tomorrow,Tuesday, September 22, at 2 p.m. at the City Clerks. F. BOARD BUSINESS F1. Consideration and discussion of regarding recognition of outgoing Library Foundation President, Ruth Leal. Discussion will be led by President Scott. President Scott thanked Member Leal for all of the hard work and dedication she has shown. Member Gonzalez thanked Member Leal for stepping up for a second term as President. You went above and beyond—thank you. Member Davies stated as President the past four years, your passion and dedication along with your smile was always present. Member Gilfry stated that Member Leal always went the extra mile. Member Akahoshi thanked Member Leal for working with the Board all of these years. 5 Library foundation Board Minutes September 21, 2015 Page 3 F2. Consideration and discussion regarding follow up from Library Foundation Board Development session. The discussion will be led by President Scott. President Scott asked the Members for their thoughts. After discussion, Member Gonzalez stated that he would like to have Kevin McArdle back for the next step. The Members directed staff to contact the consultant for availability on the next two Library Foundation meeting dates, October 5 and November 2. Member Akahoshi left at 7:05 p.m. Member Akahoshi returned at 7:09 p.m. F3. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. President Scott reviewed the Big Give Campaign with the Board. The online registration is on December 1". The fee would be $100 to participate. MOTION: Moved by Member Davies to direct staff to complete the application and pay the $100 fee for the Big Give Campaign, seconded by Member Easter, motion carried, 9-0-2 (with May and Rodriguez absent). An ad hoc sub-committee will be formed with Member Leal, Member Easter and President Scott. *t*s** G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING G l. Sample of Brochure G2. Big Give Update G3. Planning Date G4. Library SSP G5. Trivia G6. Holiday Social 6 Library Foundation Board Minutes September 21, 2015 Page 4 H. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Sommer, motion carried, 9-0-2 (with May and Rodriguez absent). The meeting adjourned at 7:30 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 7