HomeMy WebLinkAbout2016/08/17 - Minutes August 17, 2016
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY,
PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
A. 5:00 P.M. — CLOSED SESSION
CALL TO ORDER - TAPIA CONFERENCE ROOM
The City of Rancho Cucamonga City Council held a closed session on Wednesday, August 17, 2016 in the Tapia
Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis
Michael called the meeting to order at 5:00 p.m.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City
Manager; and Lori Sassoon, Deputy City Manager/Administrative Services.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
D. CITY MANAGER ANNOUNCEMENTS I
No discussion or actions were taken.
E. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM
El. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(A) — SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT
AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632 — CITY
F. RECESS
The closed session recessed at 5:55 p.m.
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Public Financing Authority and City Council Regular Meetings Minutes
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G. REGULAR MEETING - 7:00 P.M.
CALL TO ORDER - COUNCIL CHAMBERS
The regular meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing
Authority, and the City of Rancho Cucamonga City Council on August 17, 2016 in the Council Chambers at City
Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the
meeting to order at 7:00 p.m.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City
Attorney; Linda A. Troyan, City Clerk Services Director and Shirr'I Griffin, Office Specialist II.
Assistant City Manager Linda Daniels led the Pledge of Allegiance.
H. ANNOUNCEMENTS/PRESENTATIONS
H1. Proclamation designating Rancho Cucamonga as a Purple Heart City.
Len Tavernetti, Chapter 2929 Service Officer, received a proclamation designating Rancho Cucamonga as a
Purple Heart City.
H2. Proclamation recognizing the Rancho Cucamonga Building &Safety Services Department for receiving
a top 10% ranking in the State by the Insurance Services Office for the Department's effectiveness in
the administration of permit and inspection processes.
Trang Huynh, Building and Safety Services Director, along with Mike Frasure, Building Inspector Supervisor,
John Thompson, Plans Examiner II, Kevin Rugg, Building Inspector, and Ricardo Jacquez, Public Tech I,
received a proclamation recognizing the Building and Safety Services Department for receiving a top 10%
ranking in the State by the Insurance Services Office.
H3. Presentation of Proclamation and City Tile to Retiring Assistant City Manager Linda Daniels.
Mayor Michael and members of the City Council presented a proclamation and a City Tile to Retiring Assistant
City Manager Daniels recognizing her 33 years of faithful and dedicated service to the City of Rancho
Cucamonga.
Assistant City Manager Daniels thanked and acknowledged the City Council, staff and her family for their
support.
H4. Presentations of Proclamations to Retiring Assistant City Manager Linda Daniels from Legislators.
Linda Daniels, Assistant City Manager, received recognition for her outstanding service to the City of Rancho
Cucamonga. The following Local and State Representative Offices recognized Mrs. Daniels and presented her
with proclamations: Omar Pamplona from the Office of Congressman Pete Aguilar; Bobi Johnson from the Office
of Congressman Chris Holden; Melissa Boyd from the Office Congressman Mike Morrell; David Asbra from the
Office of Congressman Marc Steinorth; Janice Rutherford from the County of San Bernardino — 2nd District
Supervisor; and Andrea Erickson, President/CEO for OPARC.
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Public Financing Authority and City Council Regular Meetings Minutes
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I. PUBLIC COMMUNICATIONS
11. Clarence Olson announced his candidacy for Member of the City Council and displayed 12
recommendations on the overhead projector.
12. Richard Morris announced an event sponsored by the Rising Stars Foundation, titled "An Evening of the
Horse", to be held on August 27, 2016 at Heritage Park.
13. Warren Branch spoke about his visit to a local church.
14. Janet Walton offered a prayer.
15. Jim Frost displayed pictures of areas prone to fire outbreak and questioned the safety of fire personnel.
CONSENT CALENDARS I
J. CONSENT CALENDAR — FIRE PROTECTION DISTRICT
J1. Consideration to approve Minutes of: July 20, 2016 (Regular Meeting)
August 03, 2016 (Regular Meeting)
J2. Consideration to approve Check Register dated July 27, 2016 through August 9, 2016 and Electronic
Debit Register for the month of July 2016 for the total of$2,012,932.34.
J3. Consideration to receive and file current Investment Schedule as of July 31, 2016.
J4. Consideration to approve the single source purchase of twenty (20) sets of replacement firefighting
turnout gear from Municipal Emergency Services, Inc., for$53,897.40, from Account Number 3288501-
5207 (Operations and Maintenance/Capital Supplies).
J5. Consideration to approve Amendment 007 to contract CO 93-006 with Mariposa Landscapes; deleting
routine maintenance at LMD-1 parks from the scope of work and including a 2.4% rate increase
effective July 1, 2016 through June 30, 2017; for the maintenance of City parks, Archibald Library and
City and Fire District landscape sites in an amount not to exceed $675,800 for City facilities and
$89,150 for Fire District facilities; to be funded from various General, Special, and Fire Fund accounts
as approved in the adopted budget for FY 2016-2017.
J6. Consideration to accept the Remediation and Demolition Services for the Properties at 8812 and 8870
San Bernardino Road Project, Contract No. FD16-003 as complete, release the Bonds, accept a
Maintenance Bond, authorize the Fire Chief to file a Notice of Completion and approve the final contract
amount of$99,830.00.
RESOLUTION NO. FD 16-027
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ACCEPTING THE
REMEDIATION AND DEMOLITION SERVICES FOR THE PROPERTIES AT 8812 AND 8870 SAN
BERNARDINO ROAD PROJECT, CONTRACT NO. FD16-003, AND AUTHORIZING THE FILING OF
A NOTICE OF COMPLETION FOR THE WORK
J7. Approval to proceed with the biennial review of the Conflict of Interest Code for the Fire Protection
District and City Council.
MOTION: Moved by Vice-President Spagnolo, seconded by Board Member Alexander, to approve Consent
Calendar Items J1. through J7. Motion carried unanimously, 5-0.
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K. CONSENT CALENDAR - SUCCESSOR AGENCY I
K1. Consideration to approve Minutes of: July 20, 2016 (Regular Meeting)
MOTION: Moved by Agency Member Williams, seconded by Agency Member Kennedy, to approve Consent
Calendar Item K1. Motion carried unanimously, 5-0.
L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
L1. Consideration to approve Minutes of: July 20, 2016 (Regular Meeting)
MOTION: Moved by Authority Member Alexander, seconded by Authority Member Kennedy, to approve Consent
Calendar Item L1. Motion carried unanimously, 5-0.
M. CONSENT CALENDAR - CITY COUNCIL
Ml. Consideration to approve Minutes of: July 20, 2016 (Regular Meeting)
August 03, 2016 (Regular Meeting)
M2. Consideration to approve Check Register and payroll dated July 27, 2016 through August 9, 2016 and
Electronic Debit Register for the month of July 2016 for the total of$8,543,713.39.
M3. Consideration to receive and file current Investment Schedule as of July 31, 2016.
M4. Consideration to cancel the Regular Meetings of the Fire Protection District, Successor Agency, Public
Financing Authority and City Council on October 5, 2016 and schedule Special Meetings on October 3,
2016.
M5. Consideration to award and authorize the execution of a contract in the amount of $505,200 for the
"Civic Center — Patio Replacement Project" to Letner Roofing Company of Orange; to authorize the
expenditure of a 15% contingency in the amount of $75,780; and to authorize an appropriation of
$580,980 from the Capital Reserve Fund balance.
M6. Consideration to authorize the purchase of one(1)new thermoplastic truck from Wondries Fleet Group,
of Alhambra, CA, in accordance with Request for Bids ("RFB") #15/16-022 in the amount of
$168,124.38; to authorize the purchase of two(2) new thermoplastic applicators from Statewide Traffic
Safety & Signs, Inc., of Nipomo, California in accordance with Request for Quotes ("RFQ")#118990 in
the amount of $34,493.04; and to authorize the appropriation of $202,617.42 from the
EquipmentNehicle Replacement Fund balance.
M7. Consideration to approve Amendment 007 to contract CO 93-006 with Mariposa Landscapes; deleting
routine maintenance at LMD-1 parks from the scope of work and including a 2.4% rate increase
effective July 1, 2016 through June 30, 2017; for the maintenance of City parks, Archibald Library and
City and Fire District landscape sites in an amount not to exceed $675,800 for City facilities and
$89,150 for Fire District facilities; to be funded from various General, Special, and Fire Fund accounts
as approved in the adopted budget for FY 2016-2017.
M8. Consideration of approval of release of real property Improvement Contract and Lien Agreement for
CUP 94-07, Document No. 19970234423, located at the southeast corner of East and Fisher
(previously Highland) Avenues, submitted by St. Clare of Assisi Episcopal Church.
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Public Financing Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 4 of 8
RESOLUTION NO. 16-131
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
RELEASING OF REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT FOR
CUP 94-07, DOCUMENT NO. 19970234423, LOCATED AT THE SOUTHEAST CORNER OF EAST
AND FISHER (PREVIOUSLY HIGHLAND) AVENUES, SUBMITTED BY ST. CLARE OF ASSISI
EPISCOPAL CHURCH
M9. Consideration of approval of Improvement Agreement, Improvement Securities and Monumentation
Cash Deposit for Tract 16578, located west of East Avenue, south of Victoria Street, submitted by
Owen Ct Estates, LLC and release of previously submitted Improvement Agreement, Improvement
Securities and Monumentation Cash Deposit accepted by the City Council on August 20, 2014.
RESOLUTION NO. 16-132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
APPROVING IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND
MONUMENTATION CASH DEPOSIT FOR TRACT 16578 AND RELEASING THE IMPROVEMENT,
IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT PREVIOUSLY
ACCEPTED BY THE CITY COUNCIL ON AUGUST 20, 2014
M10. Consideration of approval to proceed with the biennial review of the Conflict of Interest Code for the
Fire Protection District and City Council.
M11. Consideration to approve an award to Charter Communications, Inc. dba Spectrum Business
Enterprise Solutions of St. Louis, MO, for the provision of Internet and Telephone Services in the
amount of$310,294 from Account No. 1001217-5400 (Telephone Utilities).
M12. Consideration to approve the revised single source quote received form Shor-line and approve an
additional $63,640.30 from Account 1025001-5650/1920025-0 (Capital Reserve) for the purchase of
new kennels for the Animal Care and Adoption Center.
M13. Consideration to reject all bids for the "Animal Care and Adoption Center Makeover Project" as non-
responsive to the needs of the City; and consideration to approve the revised plans and specifications
for the "Animal Care and Adoption Center Makeover Project" and authorize the City Clerk to advertise
the "Notice Inviting Bids" to be funded from Account 1025001-5650/1920025-0 (Capital Reserve).
RESOLUTION NO. 16-135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING
THE REVISED PLANS AND SPECIFICATIONS FOR THE ANIMAL CARE AND ADOPTION CENTER
MAKEOVER PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO
ADVERTISE TO RECEIVE BIDS
M14. Consideration to approve and allocate $10,000 awarded by Kaiser Foundation Hospital, Southern
California Region, into Healthy RC Revenue Account No. 1218000-4905 and appropriate$10,000 into
Account No. 1218107-5200/0-3716 for costs associated with the Bring Health Home program.
ITEM REMOVED FROM THE CONSENT CALENDAR
M15. Consideration to approve Grant Agreements for Pacific Electric Trail Safety Enhancement and Green
Bike Zones Project ($631,152) and Southwest Cucamonga Class 1 Bicycle Lanes Project ($730,491)
with the South Coast Air Quality Management District (SCAQMD) administered by the Mobile Source
Air Pollution Reduction Review Committee (MSRC); to approve allocation of$680,821 in MSRC funds
to Revenue Account No. 1105000-4740 (Grant Income); to approve appropriation of $1,361,643 into
Account No. 1105208-5650/1900105-0 which includes a 50% match for the grant funds from AB2766
Fund 105 Fund Balance.
MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to approve Consent
Calendar Items M1 through M15, except Item M15, which was pulled for discussion by Mayor Michael. Motion
carried unanimously, 5-0.
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Public Financing Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 5 of 8
ITEM REMOVED FROM THE CONSENT CALENDAR
M15. Consideration to approve Grant Agreements for Pacific Electric Trail Safety Enhancement and Green
Bike Zones Project ($631,152) and Southwest Cucamonga Class 1 Bicycle Lanes Project ($730,491)
with the South Coast Air Quality Management District (SCAQMD) administered by the Mobile Source
Air Pollution Reduction Review Committee (MSRC); to approve allocation of$680,821 in MSRC funds
to Revenue Account No. 1105000-4740 (Grant Income); to approve appropriation of$1,361,643 into
Account No. 1105208-5650/1900105-0 which includes a 50% match for the grant funds from AB2766
Fund 105 Fund Balance.
Mayor Michael requested staff highlight some of the main areas of improvement in regards to this project.
Michael Parmer, Management Aide, outlined grant funding for the Pacific Electric Trail Safety Enhancement and
Green Bike Zones Project and the Southwest Cucamonga Class 1 Bicycle Lanes Project and key areas of
improvement for infrastructure and bicycle safety.
On behalf of the City Council, Mayor Michael complimented staff on securing grant funds for this project.
MOTION: Moved by Mayor Pro Tern Spagnolo, seconded by Council Member Williams, to approve Consent
Calendar Item M15. Motion carried unanimously, 5-0.
N. CONSENT ORDINANCES
N1. Second Reading and Adoption of Ordinance No. 892, amending Chapter 10.68 in its entirety of the
Rancho Cucamonga Municipal Code regarding use of roller skates and similar devices at skate
facilities.
ORDINANCE NO. 892
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
AMENDING CHAPTER 10.68 IN ITS ENTIRETY OF THE RANCHO CUCAMONGA MUNICIPAL
CODE REGARDING ROLLER SKATES AND SIMILAR DEVICES
Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 892.
MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to waive full reading, and
adopt Ordinance No. 892. Motion carried unanimously, 5-0.
O. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL I
01. TIME EXTENSION DRC2016-00602 - RANCH HAVEN, LLC AND GOLDEN MEADOWLAND, LLC -
A request for a time extension of an existing Development Agreement(DRC2002-00156) regarding an
approved project of 358 single-family lots on approximately 150.79 acres of land within the Etiwanda
North Specific Plan, located south of the Southern California Edison corridor between Etiwanda
Avenue and East Avenue-APN: 1087-081-19, 20, 21, 22, 23,24. Related Files:Annexation DRC2002-
00865, Tentative Tract SUBTT16072, Development Agreement Amendment DRC2013-00883. Staff
has found the project to be within the scope of the project covered by a prior Environmental Impact
Report (SCH#2002091053) certified by the City of Rancho Cucamonga in July 2004, and it does not
raise or create new environmental impacts not already considered in that Environmental Impact Report.
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RESOLUTION NO. 16-133
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING A REQUEST TO EXTEND THE DURATION OF AN EXISTING
DEVELOPMENT AGREEMENT FOR DRC2002-00156, AN AGREEMENT FOR AN APPROVED
PROJECT OF 358 SINGLE FAMILY LOTS ON APPROXIMATELY 150.79 ACRES OF LAND
WITHIN THE ETIWANDA NORTH SPECIFIC PLAN, LOCATED SOUTH OF THE SOUTHERN
CALIFORNIA EDISON CORRIDOR BETWEEN ETIWANDA AVENUE AND EAST AVENUE; AND
MAKING FINDINGS IN SUPPORT THEREOF -APN: 1087-081-19, 20, 21, 22, 23, 24
John Gillison, City Manager, gave a brief introduction to the Resolution and introduced Dominick Perez, Associate
Planner, who gave the Staff Report.
Mayor Michael opened the Public Hearing.
There were no public communications.
Mayor Michael closed the Public Hearing.
MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Williams, to adopt Resolution No.
16-133. Motion carried unanimously, 5-0.
02. Consideration to approve Resolution No 16-134 approving the issuance of bonds by the California
Municipal Finance Authority (CMFA) for the benefit of Villa Pacifica II located at 7418 and 7422
Archibald Avenue.
RESOLUTION NO. 16-134
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING
THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY MULTIFAMILY
HOUSING REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$13,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,
CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF VILLA PACIFICA II APARTMENTS AND
CERTAIN OTHER MATTERS RELATING THERETO
John Gillison, City Manager, gave a brief introduction to the Resolution and introduced Fabian Villenas, Principal
Management Analyst, who gave the Staff Report.
Mayor Michael opened the Public Hearing.
There were no public communications.
Mayor Michael closed the Public Hearing.
MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Alexander, to adopt Resolution
No. 16-134. Motion carried unanimously, 5-0.
P. CITY MANAGER'S STAFF REPORTS
CITY COUNCIL/FIRE DISTRICT
P1. Update on the City's Special Needs Program.
John Gillison, City Manager, introduced Daniel Schneider, Community Services Superintendent and Katy Cox,
Community Services Coordinator,who provided an update on the City's Special Needs Program and answered
questions from the City Council.
Council received and filed report.
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P2. Consideration to approve four unforeseeable emergency repairs: two at Red Hill Park which include
one mainline water repair ($330) and one requested cleanup of the pedestrian area that connects
Vineyard Avenue with the south end of Red Hill Park($2,200)to be funded from 1847303-5200 ($140)
and 1847303-5300 ($2,390); and two mainline water repairs at East($250) and West Beryl ($1,280)
Parks; to be funded from 1141303-5300 ($1,530).
John Gillison, City Manager, introduced Bill Wittkopf, Public Works Services Director, who provided a Staff
Report.
MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to approve staffs
recommendation on Item P2. Motion carried unanimously, 5-0.
IQ. COUNCIL BUSINESS I
Items Q1. and Q2. were considered simultaneously.
01. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that
were attended.)
Council Member Williams reported that she attended a LAFCO Commission hearing earlier that day but the
Commission decided to continue the hearing due to a local fire incident.
Q2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.)
Mayor Pro Tern Spagnolo reported that he was able to represent the City at the Cambridge College Graduation
ceremony at Central Park and at the "9th Annual Back to School Jam" event hosted by the Hands of Grace
Community Church. A short video was displayed on the "9th Annual Back to School Jam" event.
IR. IDENTIFICATION OF ITEMS FOR NEXT MEETING I
There were none.
IS. ADJOURNMENT I
Mayor Michael adjourned the meeting at 8:48 p.m.
Respectfully submitted,
/ -
�e_ s i
drA. Troyan, MMC
Clerk Services Director
Approved: Wednesday, September 7, 2016
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Public Financing Authority and City Council Regular Meetings Minutes
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