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2015/06/04 - Agenda Packet - Library Board of Trustees
,--_' %r" LIBRARY BOARD OF TRUSTEES ile M Thy AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING First Thursday 6:30 p.m. June 4, 2015 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tern Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on l'Luy a7 0-0/5 , at 55%50P01 , I posted a true and correct copy of the Library Bdard of Trustees meeting agenda dated Tune Li, a-01S to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on S-a7—J5— , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA Ls JUNE 4, 2015 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston Temkin and Tompkins B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Minutes of: May 7, 2015. 3 2. Consideration to approve Appropriate Attire for Library Services 8 Employees and Volunteers Policy. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director. 1 LIBRARY BOARD OF TRUSTEES AGENDA L . J JuNE4, 2015 2 RANCHO CUCAMONGA b. Consideration and discussion regarding a review of 11 Library statistics. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding Library Budget Report. The 20 report will be presented by Michelle Perera, Library Director. 3. Consideration and discussion regarding Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. 4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Cara Vera, Senior Librarian. • 5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Cara Vera, Senior Librarian. 6. Consideration and discussion regarding Library Programming Update. The oral update will be presented by Library staff. IE. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) F. IDENTIFICATION OF ITEMS FOR THE NEXT Ii MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G ' ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday,May 27, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORTS, LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of May 7, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully suitted, Erb-- 4_2 Michelle Perera Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, May 7, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by Member Hairston. Present were Members DeVries, Hairston and Tompkins. Also present were: Michelle Perera, Library Director,Francie Palmer,Communications Manager, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** • B. PUBLIC COMMUNICATIONS Library Foundation Member Rebecca Davies handed out flyers and invited the Library Board Members to purchase tickets to the Tour de Fork on Thursday, June 11. Member Coberly arrived at 6:10 p.m. xxxxxx C. PUBLIC PRESENTATION Cl. Presentation and discussion regarding the 2015 Special Olympics World Games Host Town Activities. Presented by Francie Palmer, Communications Manager. Francie Palmer, Communications Manager, presented a PowerPoint Presentation on the 2015 Special Olympics World Games Host Town Activities in Rancho Cucamonga to the Members. C2. Presentation and discussion update on West-Side Parks and Lighting District. Presented by Francie Palmer, Communications Manager. Francie Palmer, Communications Manager, presented a PowerPoint Presentation on West Side Parks and Lighting District to the Members. • *xxxxx 1). CONSENT CALENDAR Dl. Consideration to approve Minutes of April 2, 2015. 4 Library Board Minutes. May 7, 2015 Page 2 MOTION: Moved by Member DeVries to approve the minutes, seconded by Member Tompkins. Motion carried 4-0-1 (with Temkin absent). D2. Consideration to approve Appropriate Attire for Library Services Employees and Volunteers Policy. The item was removed by Library staff and will return on the agenda at the next meeting. E. LIBRARY DIRECTOR'S STAFF REPORTS El. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Library Director Perera updated the Members on the events that would be held at the Library during the month of May. Flyers of the events were presented to the Members. Michelle Perera, Library Director, updated the Members on the status of the second floor. Michelle Perera, Library Director, stated that the Library filled the position for the Assistant Library Director. Brian Sternberg will be starting June 151 and will attend the next Library Board of Trustees meeting. Library Director Perera stated that Karye Hood, Reference Services Coordinator, will be retiring and this is her last Library Board meeting. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 11. E2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets starting on page 20 with the Board. E3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. 5 Library Board Minutes May 7, 2015 Page 3 Library Services Manager Tobin stated that children's staff which consisted of Angelica Trummell, Children's Services Librarian-Biane, Wess Garcia, Programming Librarian and Margaret Hatanaka, Children's Services Librarian-Archibald were attending a Touch points Workshop this week. The training that they will receive this week will enable them to teach other Library staff in southern California. Renee Tobin, Library Services Manager, presented an oral report to the Members on the ELF meeting which the Library will be hosting next Thursday, May 14, Celebration Hall. Library Services Manager Tobin stated that the Summer Reading Program will kick-off at the Summer in the City event on Friday, May 29, from 7 to 8:30 p.m. E4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that Lessa Pelayo-Lozada, Reference Librarian, created a beautiful display case at the Archibald Library for Asian Pacific Islander Cultural Arts Month. Reference Services Coordinator Hood stated that Cucamonga Valley Water District will be participating in the Local History Cultural Arts Night which will be held in June. She stated that there is book display on water conservation at the Archibald Library. E5. Consideration and discussion regarding Paul A. Biane Library. The oral report will be presented by Cara Vera, Senior Librarian. Senior Librarian Vera thanked Karye Hood for being such an amazing and careful Manager. Karye is passionate about the collections. Cara Vera, Senior Librarian, reviewing the events for Asian Pacific Islander Cultural Arts Night which will be held on Friday, May 15, at the Cultural Center from 7 to 9 p.m. Cara Vera, Senior Librarian, reviewed the Poetry Night that Allen Callaci, Literacy Librarian and Lessa Pelayo-Lozada, Reference Librarian held at the Biane Library with the Members. F. BOARD BUSINESS Fl. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) 6 Library Board Minutes May 7, 2015 Page 4 Member Tompkins stated she and Member DeVries had attended Arbor Day. She reviewed the day with the Members. ****** G. IDENTIFICATION OF ITEMS FOR NEXT MEETING G1. Second Floor Update G2. Tween Programs G3. Appropriate Attire for Library Services Employees and Volunteers Policy H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn to June 4 at 6:30 p.m., seconded by Member Hairston. Motion carried 4-0-1 (with Temkin absent). The meeting adjourned at 7:26 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 T REPORT STAFF RE OR ; LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director By: Barbara Tuckerman, Circulation Supervisor Subject: UPDATE DRESS CODE FOR LIBRARY STAFF AND VOLUNTEERS RECOMMENDATION Adopt new dress code BACKGROUND/ANALYSIS In order to address changing fashion trends'and changing standards of acceptable dress, it was determined that the library's dress code be revised to ensure that the library continues to promote a positive and professional appearance. The new dress code re-establishes a standard dress code for library staff and updates the dress code which was most recently revised in 2011. FISCAL IMPACT None. Respectful) ubmitted, Michelle Perera Library Director 8 CITY OF RANCHO CUCAMONGA MS I © LIBRARY DRESS CODE GUIDELINES „,.. RANCHO-P POLICY NO.: CUCAMONGA LIBRARY SERVICES PAGE 1 OF 2 EFFECTIVE: REVISED:05/20/2015 APPROVED: PURPOSE: The purpose of this policy is to provide guidelines governing the appearance of staff members at the Rancho Cucamonga Public Library in support of the overall City of Rancho Cucamonga Dress Code Policy and to ensure that staff and volunteers dress professionally and appropriately at all times when at work and/or at functions representing the City of Rancho Cucamonga and the Library Services Department. BACKGROUND: To provide the public with an immediate first impression of service excellent, staff appearance is very important in all positions with the City of Rancho Cucamonga. In addition to a positive image, safety issues are also a concern. • POLICY: All full and part-time staff and volunteers,Employees are expected to be well-groomed and adhere to acceptable standards of personal care and dressed according to the Library Dress Code Guidelines when at work and/or Library functions. and adhere to acceptable standards of personal-care. All clothing should be cle'tn and in good condition reflecting the professionalism and appearance which the City desires to project its residents, businesses and visitors. Examples of Inappropriate Attire or Appearance • Exercise attire such as spandex, yoga pants, sweats or warm-ups. Sweat pants, parachute or jogging-pants- • Clothing that is badly worn, faded or torn. Tern rg • Clothing too large for the w arer, pants that won't stay up without a belt. • Clothing that may restrict mobility. • Hats of any kind (Unless at an outdoor event for weather/sun coverage). • Low front or low back tops. Tops with spaghetti straps. Midriff baring tops. Low cut blouses or shirts. Blouses with spaghetti straps or cropped tops resulting in an exposure of bare midriff or back. • Underw ar showing. • Clothing that is unclean or wrinkled. • Clothing with messages, illustrations, art or phrases that are drug or gang related; political slogans; offensive humor; nudity; violence; profane language; and symbols, 9 Children's Storytime Policy Page 2 of 2 initials, acronyms or numbers that may stimulate a strong reaction in the workplace (e.g. swastikas, KKK, 666, or gang symbols). • Shorts (knee length shorts may be worn by volunteers). o Skirts fingertip length or shorter. • Sandals. No open toed shoes for Pages or Circulation Clerks. • Metal Clothing. .. _ . .. . . _ . , .. . . See below. • Visible tattoos. See below. • Hair color or styles that are extreme or unprofessional in appearance. E.g., but not limited to, blue, green, purple, and pink, mohawks or spiked. Hair that is not kept clean or neatly combed. Extreme hairstyles or colors. (No mohawks, or punk spikes; no magenta or purple color). * For departments allowing blue jeans to be worn, those jeans should not_be frayed or torn and must have a high enough rise to provide coverage when bending or stooping. Tattoos and Piercings • The Library Services Department requires that inappropriate tattoos, scarifications and/or brandings be covered. The following includes, but is not limited to, the types that are prohibited. • Facial tattoos are not allowed. o Illustrations, art or phrases that depict nudity, violence and/or profane language. • Symbols, initials, acronyms or numbers that may stimulate a strong reaction in the workplace (e.g. swastikas, KKK, 666 or gang symbols.) • Facial piercing jewelry is prohibited; however, flesh color studs may be worn as an alternative during work hours. This includes but is not limited to nose piercings, eyebrow piercings, lip piercings and tongue piercings. • Plug earrings are not permitted. ACTION TO BE TAKEN: Immediate supervisors reserve the right to determine what attire/appearance is acceptable. Staff/volunteers arriving in inappropriate attire will be sent home without compensation. Repeated violations may be grounds for disciplinary action. 10 401144 cr STAFF REPORT � ; LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for April. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 11 COMBINED STATISTICS Mar-15 Mar-14 Apr-15 Apr-14 FY 2014/15 FY 2013/14 Days Open 57 58 55 55 525 529 Items Borrowed(AR,BL,BKM) 87.235 92,561 87,158 89,513 846,275 894.450 Average Daily 1,530 1,596 1,585 1,628 1,612 1,691 %Change -6% -3% -5% Patrons Registered(AR,BL,BKM) 843 1,012 828 827 9,610 9,840 Average Daily 15 17 15 15 18 19 %Change -17% 0% -2% Information Questions 15,339 15,482 15,885 15,224 140,015 134,845 Average Daily 269 267 289 277 267 255 Change -1% 4% 4% Library Visitors 51,753 51,467 51,437 50,217 478,681 468,516 Average Daily 908 887 935 913 912 886 %Change 1% 2% 2% Children's Programs 2,959 2,179 2,795 3,252 27,946 27.017 #of Sessions 93 70 73 79 765 686 Aver.Per session 32 31 38 41 37 39 %Change 33% -8% 12% Items Classified 1,883 2,291 1,619 1,775 25,851 20,165 %Change -18% -9% 28% Volunteer Hours 637 590 643 622 4,614 4,932 %Change 8% 3% -6% TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,848 6,894 6,928 6,804 68,230 65,104 %Change -1% 2% 5% Technology Questions 4,642 4,253 4,925 4,207 37,977 38,069 %Change ti 9% 17% 0% Programs/Classes Attendance 171 105 137 149 1,497 1,393 #of Sessions 10 7 10 10 87 85 Aver.per session 17 15 14 15 17 16 ADULT SERVICES Information Questions 5,602 6.402 5,791 6,339 51.054 53,400 Average Daily 98 110 105 115 97 101 %Change -12% -9% -4% Programs/Classes Attendance 28 34 33 31 381 417 #of Sessions 4 4 4 4 44 44 Aver.per session 7 9 8 8 9 9 Teen Programs 10 12 6 17 288 203 #of Sessions 1 1 1 1 17 13 Aver.per session 12 0 0 17 16 t . , 12 Tours/Group Visits Attendance 6 5 0 0 10 40 #of Sessions 1 1 0 0 3 9 Aver.per session 6 5 0 0 3 4 CHILDRENS SERVICES Information Questions 5,095 4,827 5,169 4,678 50,984 43,376 Average Daily 89 83 94 85 97 82 %Change 6% 10% 18% Mother Goose on the Loose 279 0 336 0 875 0 #of Sessions 1 8 0 9 0 58 0 Aver.Per session 35 0 37 0 15 0 i. Bright Beginning Attendance 197 0 258 0 850 0 #of Sessions 8 0 8 0 31 0 Aver.Per session 25 0 32 0 27 0 Terrific Tots Attendance '' 233 0 261 0 866 0 #of Sessions8 0 9 0 32 0 Aver.Per session 29 0 29 0 27 0 Rhyme Time Attendance ` 331 0 508 0 1,683 0 #of Sessions 11 0 14 0 49 0 Aver.Per session ' 30 0 36 0 34 0 Hooray for Pre-K Attendance 213 0 236 0 834 0 #of Sessions 12 0 13 0 49 0 Aver.Per session f' 18 0 18 0 17 0 Discovery Club Attendance 328 100 154 131 1,521 1,344 #of Sessions 6 7 10 9 67 63 Aver.per session 55 14 15 15 23 21 Tween Program Attendance 14 0 20 0 69 0 #of Sessions % 2 0 2 0 8 0 Aver.per session 7 0 10 0 9 0 FamilyStorytimeAttendance 879 768 1,035 872 9,135 8,727 #of Sessions 31 27 32 28 286 265 Aver.per session 28 28 32 31 32 33 Special Events Program Attendance 485 300 132 925 6,654 7,139 #of Sessions 7 1 4 2 40 29 Aver.per session 69 300 33 463 166 246 Group Visits to Library Attendance 219 0 0 84 1,156 841 it of Sessions 4 0 0 1 16 13 Aver.per session 102 0 0 84 72 65 13 ARCHIBALD Mar-15 Mar-14 Apr-15 Apr-14 FY 2014/15 FY 2013/14 Days Open 31 31 29 29 283 283 Items Borrowed(incl.renewals) 42,334 45,528 40,398 41,439 403,032 433,852 Average Daily 1,366 1,469 1,393 1,429 1,424 1,533 %Change -7% -3% -7% Patrons Registered 400 436 342 365 3,937 4,170 Average Daily 13 14 12 13 14 15 %Change -8% -6% -6% Information Questions 7,037 7,111 6,871 6,843 61,716 62,758 Average Dairy 227 229 237 236 1,258 2,212 %Change -1% 0% -2% Library Visitors 27,169 28,095 27,529 27,909 250,197 248,281 Average Daily 876 906 949 962 884 877 %Change -3% -1% 1% Children's Programs 1,075 631 1,259 762 9,392 7,399 #of Sessions 42 25 41 25 308 235 Aver.Per session 26 25 31 30 30 31 %Change 65% 31% Items Classified 1,013 1,407 897 980 14,270 11,661 %Change -28% -8% 22% Volunteer Hours 179 110 180 71 1,592 1,398 %Change 63% 152% 14% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,586 4,356 4,583 4,293 44,408 40,994 %Change 5% 7% 8% Technology Questions 1,994 1,833 1,870 1,500 16,148 15,191 Change 9% 25% 6% Programs/Classes Attendance 81 66 36 46 560 561 #of Sessions 5 4 4 4 39 40 Aver.per session 16 17 9 12 14 14 ADULT SERVICES Information Questions 2,581 2,692 2,540 2,563 21,550 22,819 Average Daily 83 87 88 88 76 81 %Change -4% -1% -6% Programs/Classes Attendance 17 17 17 16 194 180 #of Sessions 2 2 2 2 22 21 Aver.per session 9 9 9 8 9 9 Teen Programs 0 0 0 0 85 75 #of Sessions 0 0 0 0 6 4 Aver.per session 0 0 0 0 14 19 Tours/Group Visits Attendance 0 0 0 0 0 1 #of Sessions 0 0 0 0 0 6 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 2,462 2,586 2.461 2,780 24,018 24.748 Average Daily 79 83 85 96 85 87 %Change -5% -11% -3% Mother Goose on the Loose 117 0 177 0 583 0 #of Sessions 4 0 5 0 18 0 Aver.Per session 29 0 35 0 32 0 14 Bright Beginning Attendance 87 0 147 0 449 0 #of Sessions 4 0 4 0 17 0 Aver.Per session 22 0 37 0 26 0 Terrific Tots Attendance 92 0 138 0 430 0 #of Sessions 4 0 5 0 18 0 Aver.Per session 23 0 28 0 24 0 Rhyme Time Attendance 219 0 361 0 1,139 0 #of Sessions 8 0 10 0 34 0 Aver.Per session 27 0 36 0 34 0 Hooray for Pre-K Attendance 51 0 76 0 289 0 #of Sessions 4 0 5 0 17 0 Aver.Per session 13 0 15 0 17 0 Discovery Club Attendance 37 40 61 55 500 507 #of Sessions 3 4 5 5 34 32 Aver.per session 12 10 12 11 15 16 Tween Program Attendance 7 0 9 0 34 0 #of Sessions 1 0 1 0 4 0 Aver.per session 7 0 9 0 9 0 Family Storytime Attendance 275 199 383 168 2,118 1,569 #of Sessions 9 5 8 4 58 41 Aver.per session 31 40 48 42 37 38 Special Events Program Attendance 190 0 84 0 1,496 1,049 #of Sessions 5 0 3 0 23 14 Aver.per session 38 0 28 0 65 75 Group Visits to Library Attendance 44 0 0 0 44 12 #of Sessions 1 0 0 0 1 1 Aver.per session 44 0 0 0 0 0 15 BIANE Mar-15 Mar-14 Apr-15 Apr-1 FY 2014/15 FY 2013/14 Days Open 26 27 26 v 242 246 Items Borrowed 38,926 41,568 38,697 40,58.< 388,056 404,828 Average Daily 1,497 1,540 1,488 1,561. 1,604 1,646 %Change -6% -5% -4% Patrons Registered 415 537 458 44,697 4,788 Average Daily 16 20 18 1. 19 19 %Change -23% 5% -2% Information Questions 8,302 8,371 9,014 8,381; 78,299 72,087 Average Daily 319 310 347 3 324 293 %Change -1% 8% _ 9% Library Visitors 24,584 23,372 23,908 22,301 228,484 220,235 Average Daily 946 866 920 8 944 895 %Change 5% 7% 4% Children's Programs 1,884 1,497 1,504 2,43J 18,350 19,318 #of Sessions 51 43 30 '''P'. 449 443 Aver. Per session 37 35 50 41 41 44 %Change 26% -38% -5% Items Classified 870 884 722 7 11,581 8,504 %Change -2% -9% 36% Volunteer Hours 132 152 97 15: 1,327 1,642 %Change -13% -37% -19% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,262 2,538 2,345 2,51'' 23,822 24,110 %Change -11% -7% -1% Technology Questions 2,648 2,420 3,055 2,70. 21,829 22,878 Change 9% 13% -5% Programs/Classes Attendance 90 39 101 1 6i_ 937 832 #of Sessions 5 3 6 e 48 45 Aver.per session 18 13 17 ,t 20 18 ADULT SERVICES Information Questions 3,021 3,710 3,251 3,7 29,504 30,581 Average Daily 116 137 125 14'-' 122 124 %Change -19% -14% -4% Programs/Classes Attendance 11 17 16 187 237 #of Sessions 2 2 2 22 23 Aver.per session 6 9 8 9 10 Teen Programs 10 12 6 17. 203 128 #of Sessions 1 1 111 9 Aver.per session 10 12 6 1 18 14 16 Tours/Group Visits Attendance 6 5 0 10 39 #of Sessions 1 1 03 3 Aver.per session 6 5 0 E' 3 13 CHILDRENS SERVICES Information Questions2,633 2,241 2,708 1,8•:; 26,966 18,628 Average Daily 101 83 0 111 76 '/o Change 17% 43% 45% Mother Goose on the Loose 162 0 159557 0 #of Sessions 4 0 4 14 0 Aver.Per session 41 0 40 40 0 Bright Beginning Attendance 110 0 111 401 0 #of Sessions 4 0 4 14 0 Aver. Per session 28 0 28 29 0 Terrific Tots Attendance 141 0 123 ='g 436 0 #of Sessions 4 0 4 E 14 0 Aver.Per session 35 0 3131 0 Rhyme Time Attendance 112 0 147 544 0 #of Sessions 3 0 4 _ 15 0 Aver. Per session 37 0 37 t 36 0 Hooray for Pre-K Attendance 162 0 160 '" 545 0 #of Sessions 8 0 8 i_' 32 0 Aver.Per session 20 0 20 t': 17 0 Discovery Club Attendance 291 60 93 A 1,021 837 #of Sessions 3 3 5 33 31 Aver.per session 97 20 19 1:' 31 27 Tween Program Attendance 7 0 11 1 35 0 #of Sessions 1 0 1 0 4 0 Aver.per session 7 0 11 0 9 0 Family Storytime Attendance 604 569 652 704 7,017 7,158 #of Sessions 22 22 24 24 228 224 Aver.per session 27 26 27 29 31 32 Special Events Program Attendance 295 300 48 925 5,158 6,090 #of Sessions 2 1 1 17 15 Aver.per session 148 300 48 46' 303 406 Group Visits to Library Attendance 175 0 0 $ 1,112 829 #of Sessions 3 0 0 `? 15 12 Aver.per session 58 0 0 8; 74 69 17 SERVICES & OUTREACH Mar-15 Mar-14 Apr-15 Apr-14 FY 2014/15 FY 2013/14 BOOKMOBILE Items Borrowed(incl.renewals) 5,975 5,465 8,063 7,486 55,187 55,770 Change 9% 8% -1% Patrons Registered 28 39 28 26 976 882 ADULT LITERACY SERVICES Tutor Teams Matched 32 30 32 34 324 333 %Change 7% -6% -3% Learners Waiting 2 4 1 2 22 60 %Change -50% -50% -63% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants 10 12 8 10 87 157 Storynite 0 0 0 0 0 0 Volunteer Hours 69 134 86 140 726 1,486 BACK 2 BASICS ARCHIBALD #of Students 30 42 32 38 236 262 #of Sessions 96 99 133 120 626 547 #of Volunteer Hours 106.5 79.5 122 105 720 620 Special Program Att. 0 27 12 20 80 147 #of Sessions 0 1 1 1 4 4 Aver.Per session 0 27 12 20 93 147 BACK 2 BASICS BIANE #of Students 49 43 48 43 308 278 #of Sessions 124 111 149 125 739 612 #of Volunteer Hours 139 107 143 150 906 786 Special Program Att. 0 24 20 32 124 153 #of Sessions 0 1 1 1 4 4 Aver.Per session 0 24 20 32 124 153 SCHOOL&COMMUNITY OUTREACH 232 1,203 3,222 710 8,636 6.834 #of Visits 8 7 13 6 45 35 VIRTUAL LIBRARY SERVICES Searches 2,128 10,003 2,902 7,369 57,536 114,543 Retrievals 143,751 71,797 190,102 68,409 1,616,306 1,073,752 Remote Access 519 961 730 1,967 8.745 13,345 Tutor.Com Use 261 270 248 239 2.090 2.080 Home Access 261 270 248 239 2,090 2.080 In-Library Use 0 0 0 0 0 0 Digital Books-Overdrive 3,115 2,534 2,922 2,468 27,708 21.828 Audio Downloads 1,071 848 1,138 876 9,398 7,382 eBook Downloads 2,044 1,686 1,784 1,592 18,310 14,446 Digital Books-OneClick+Enki 10 0 5 0 52 0 Freegal Music -Songs downloaded 416 0 392 0 2,955 0 Freegal Music -Songs streamed ; 1,438 0 1,707 0 12,356 0 Zinio Magazines-Checkouts 76 0 156 0 632 0 t. ,4 - ti , , 48,302 55,570 48,645 49,839 475,778 492,307 18 HOMEBOUND SERVICES Patrons Served 17 15 17 16 175 166 Materials Loaned 136 96 117 117 1,314 1.177 Visitor Hours Volunteered 12 8 17 4 74 73 19 STAFF REPORT ,/,;S• r • LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: STATUS OF 2014/2015 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. espectfully su itted, Michelle Perera Library Director 20 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-15 01-Apr $622.48 $218.08 $0.00 $506.89 $980.00 02-Apr $496.69 $231.00 $0.00 $0.00 $685.00 03-Apr $468.85 $241.68 $0.00 $80.00 $261.00 04-Apr $394.90 $220.14 $0.00 $55.00 $608.00 05-Apr $0.00 $0.00 $0.00 $0.00 $0.00 06-Apr $808.59 $242.09 $0.00 $125.00 $1,442.00 07-Apr $678.48 $254.40 $3.00 $25.00 $1,023.00 08-Apr $487.62 $280.16 $0.00 $55.00 $1,241.00 09-Apr $681.97 $228.94 $0.00 $80.00 $867.00 10-Apr $451.80 $257.39 $50.00 $0.00 $471.00 11-Apr $493.39 $238.41 $3.00 $0.00 $730.00 12-Apr $156.90 $66.88 $3.80 $0.00 $199.00 13-Apr $523.33 $260.65 $27.00 $140.00 $1,136.00 14-Apr $735.10 $189.52 $0.00 $42.00 $876.00 15-Apr $543.99 $231.98 $6.00 $255.00 $1,229.00 16-Apr $608.12 $229.88 $0.00 $39.00 $980.00 17-Apr $596.54 $218.97 $0.00 $0.00 $236.00 18-Apr $476.32 $246.17 $0.00 $115.00 $606.00 19-Apr $248.24 $62.26 $0.00 $0.00 $187.00 20-Apr $711.50 $239.42 $0.90 $363.75 $986.00 21-Apr $618.08 $197.90 $0.00 $70.00 $974.00 22-Apr $472.69 $270.81 $9.00 $35.00 $841.00 23-Apr $603.32 $267.12 $0.00 $3.90 $870.00 24-Apr $412.02 $240.76 $0.00 $92.00 $384.00 25-Apr $411.06 . $260.90 $0.00 $30.00 $869.00 26-Apr $134.29 $76.40 $0.00 $0.00 $360.00 27-Apr $691.59 $230.77 $1.20 $141.40 $1,190.00 28-Apr $480.68 $175.94 $0.10 $0.00 $386.00 29-Apr $540.99 $217.41 $0.00 $60.00 $759.00 30-Apr $684.44 $207.40 $1.50 $60.00 $864.00 TOTALS: $15,233.97 $6,303.43 $105.50 $2,373.94 $22,240.00 April2014 TOTALS $ 15,423.85 $ 6,722.44 $81.10 $2,176.70 $17,109.00 21 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-15 01-Apr $399.15 $93.54 $0.00 $0.00 $546.00 02-Apr $230.30 $117.12 $0.00 $0.00 $249.00 03-Apr $119.50 $100.01 $0.00 $80.00 $112.00 04-Apr $224.35 $84.46 $0.00 $55.00 $223.00 05-Apr $0.00 $0.00 $0.00 $0.00 $0.00 06-Apr $379.30 $136.79 $0.00 $125.00 $512.00 07-Apr $322.74 $128.23 $3.00 $25.00 $404.00 08-Apr $231.79 $149.12 $0.00 $8.00 $621.00 09-Apr $358.64 $134.97 $0.00 $80.00 $521.00 10-Apr $233.15 $109.27 $50.00 $0.00 $124.00 11-Apr $186.14 $107.60 $3.00 $0.00 $383.00 12-Apr $156.90 $66.88 $3.80 $0.00 $199.00 13-Apr $239.79 $130.37 $0.00 $140.00 $497.00 14-Apr $501.75 $93.28 $0.00 $42.00 $418.00 15-Apr $312.54 $114.58 $0.00 $0.00 $744.00 16-Apr $325.93 $124.32 $0.00 $0.00 $546.00 17-Apr $325.99 $104.61 $0.00 $0.00 $0.00 18-Apr $263.94 $121.17 $0.00 $85.00 $297.00 19-Apr $248.24 $62.26 $0.00 $0.00 $187.00 20-Apr $357.60 $110.93 $0.90 $363.75 $371.00 21-Apr $262.76 $112.05 $0.00 $0.00 $509.00 22-Apr $266.95 $119.66 $9.00 $0.00 $517.00 23-Apr $292.54 $139.59 $0.00 $0.00 $583.00 24-Apr $217.40 $126.89 $0.00 $80.00 $99.00 25-Apr $155.19 $131.28 $0.00 $30.00 $421.00 26-Apr $134.29 $76.40 $0.00 $0.00 $360.00 27-Apr $395.24 $119.65 $1.20 $140.00 $611.00 28-Apr $238.26 $86.82 $0.10 $0.00 $249.00 29-Apr $366.19 $105.81 $0.00 $60.00 $648.00 30-Apr $376.94 $108.10 $1.50 $60.00 $529.00 TOTALS: $8,123.50 $3,215.76 $72.50 $1,373.75 $11,480.00 April 2014 TOTALS $ 7,503.19 $ 3,266.17 $ 78.10 $1,329.10 $8,763.00 22 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-15 01-Apr $223.33 $124.54 $0.00 $506.89 $434.00 02-Apr $266.39 $113.88 $0.00 $0.00 $436.00 • 03-Apr $349.35 $141.67 $0.00 $0.00 $149.00 04-Apr $170.55 $135.68 $0.00 $0.00 $385.00 05-Apr $0.00 $0.00 $0.00 $0.00 $0.00 06-Apr $429.29 $105.30 $0.00 $0.00 $930.00 07-Apr $355.74 $126.17 $0.00 $0.00 $619.00 08-Apr $255.83 $131.04 $0.00 $47.00 $620.00 09-Apr $323.33 $93.97 $0.00 $0.00 $346.00 10-Apr $218.65 $148.12 $0.00 $0.00 $347.00 11-Apr $307.25 $130.81 $0.00 $0.00 $347.00 12-Apr $0.00 $0.00 $0.00 $0.00 $0.00 13-Apr $283.54 $130.28 $27.00 $0.00 $639.00 14-Apr $233.35 $96.24 $0.00 $0.00 $458.00 15-Apr $231.45 $117.40 $6.00 $255.00 $485.00 16-Apr $282.19 $105.56 $0.00 $39.00 $434.00 17-Apr $270.55 $114.36 $0.00 $0.00 $236.00 18-Apr $212.38 $125.00 $0.00 $30.00 $309.00 19-Apr $0.00 $0.00 $0.00 $0.00 $0.00 20-Apr $353.90 $128.49 $0.00 $0.00 $615.00 21-Apr $355.32 $85.85 $0.00 $70.00 $465.00 22-Apr $205.74 $151.15 $0.00 $35.00 $324.00 23-Apr $310.78 $127.53 $0.00 $3.90 $287.00 24-Apr $194.62 $113.87 $0.00 $12.00 $285.00 25-Apr $255.87 $129.62 $0.00 $0.00 $448.00 26-Apr $0.00 $0.00 $0.00 $0.00 $0.00 27-Apr $296.35 $111.12 $0.00 $1.40 $579.00 28-Apr $242.42 $89.12 $0.00 $0.00 $137.00 29-Apr $174.80 $111.60 $0.00 $0.00 $111.00 30-Apr $307.50 $99.30 $0.00 $0.00 $335.00 TOTALS: $7,110.47 $3,087.67 $33.00 $1,000.19 $10,760.00 April 2014 TOTALS $ 7,920.66 $ 3,456.27 $ 3.00 $847.60 $8,346.00 • 23 Schedule B BALANCE SHEET Thru April 2015 FY 2014/2015 Revenues Earned Projected Loss/Gain Fines & Fees $148,294 $150,000 ($1,706) -1.1% Media Rentals $65,073 $75,000 ($9,927) -13.2% Sales/Services Fees $813 $417 $396 95.1% Passport Services $111,892 $77,500 $34,392 44.4% Private Contributions $130,000 $108,333 $21,667 20.0% Totals: $456,072 $411,250 $44,822 10.9% *Balance for Year through April 2015 $44,822 24 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Apr 2015 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance % Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,166,790.00 801,733.55 2,637,042.56 0.00 529,747.44 16.72 4102 Property Taxes-CY Unsecured 81,760.00 -28.32 89,292.25 0.00 -7,53225 -9.21 4103 Property Taxes-PY Sec&Unsec 30,480.00 4,400.64 36,814.89 0.00 -6,334.89 ,-20.78 4105 Property Taxes-Supplemental 81,410.00 26,794.51 76,714.23 0.00 4,695.77 5.76 4113 Property Tax-Post RDA Res Blc 140,340.00 0.00 140,340.00 0.00 0.00 0.00 4312 Library Fines and Fees 180,000.00 15,233.97 148,293.95 0.00 31,706.05 17.61 4401 Interest Earnings 48,800.00 0.00 24,111.09 0.00 24,688.91 50.59 4410 Media Rentals 90,000.00 6,303.43 65,072.96 0.00 24,927.04 27.69 4515 Information Service Fees 500.00 105.30 812.99 0.00 -312.99 -62.59 4565 Passport Processing Fees 75,000.00 18,292.00 91,016.00 0.00 -16,016.00 -21.35 4567 Passport Photo Fees 18,000.00 3,948.00 20,876.00 0.00 -2,876.00 -15.97 4570 Sale of Printed Materials 24,000.00 2,373.94 19,760.77 0.00 4,239.23 17.66 4740 Grant Income 16,000.00 0.00 10,651.28 0.00 5,348.72 33.42 4901 Other Revenue 420.00 0.00 0.00 0.00 420.00 100.00 4907 Private Contributions Library 130,000.00 0.00 130,000.00 0.00 0.00 0.00 4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00 Total for Org Key 1290000: 4,103,500.00 879,157.02 3,490,798.97 0.00 612,701.03 14.93 Key: 1291000-CA State Library 4740 Grant Income 87,000.00 0.00 147,802.61 0.00 -60.802.61 -69.88 Total for Org Key 1291000: 87,000.00 0.00 147,802.61 0.00 -60,802.61 -69.88 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 1,487.75 0.00 -1.487.75 0.00 4740 Grant Income 168,000.00 0.00 340,564.19 0.00 -172,564.19 -102.71 Total for Org Key 1292000: 168,000.00 0.00 342,051.94 0.00 -174,051.94 -103.60 Total for Revenue Accounts: 4,358,500.00 879,157.02 3,980,653.52 0.00 377,846.48 8.66 • • User: VGARCIA-Vivian Garcia Page:1 Current Date: 05/11/2015 • Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:19:03 25 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Apr 2015 Remaining Object Description Budget MTD Aetna YTD Actua Encumbranci Balance • Expense Accounts Key: 1290601 - Library Fund 5000 Regular Salaries 311,620.00 27,450.11 237,948.85 0.00 73,671.15 23.64 5030 Fringe Benefits 140,260.00 0.00 140,260.00 0.00 0.00 0.00 5100 Travel and Meetings 6,000.00 0.00 4,468.24 0.00 1,531.76 25.52 5102 Training 2,000.00 0.00 296.52 0.00 1,703.48 85.17 5105 Mileage 1,300.00 0.00 187.04 0.00 1,112.96 85.61 5150 Office Supplies& Equipment 2,000.00 36.95 1,339.45 0.00 660.55 33.02 5152 Computer Software 29,054.72 0.00 2,054.72 0.00 27,000.00 92.92 5160 Membership Dues 3,650.00 0.00 3,650.00 0.00 0.00 0.00 5200 Operations&Maintenance 8,200.00 0.00 4,774.13 0.00 3,425.87 41.77 5220 Cellular Technology 600.00 0.00 450.00 0.00 150.00 25.00 5300 Contract Services 72,340.00 954.72 14,071.70 1,266.02 57,002.28 78.79 5400 Telephone Utilities 10,500.00 1,182.86 8,780.23 0.00 1,719.77 16.37 5402 Water Utilities 4,500.00 0.00 3,738.08 0.00 761.92 16.93 5403 Electric Utilities 70,050.00 4,090.71 53,136.60 0.00 16,913.40 24.14 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5703 Capital Lease Payment 4,550.00 382.78 2,495.24 2,054.76 0.00 0.00 Total for Org Key/290601: 737,534.72 34,098.13 548,560.80 3,320.78 185,653.14 25.17 Key: 1290603- Literacy Services 5000 Regular Salaries 82,190.00 5,593.86 39,026.50 0.00 43,163.50 52.51 5010 Part Time Salaries 55,890.00 4,344.31 16,166.61 0.00 39,723.39 71.07 5030 Fringe Benefits 46,970.00 0.00 46,970.01 0.00 -0.01 -0.00 5100 Travel and Meetings 500.00 0.00 17.46 0.00 482.54 96.50 5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5160 Membership Dues 150.00 0.00 150.00 0.00 0.00 0.00 5200 Operations&Maintenance 5,250.00 0.00 2,183.35 0.00 3,066.65 58.41 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 194,450.00 9,938.17 104,513.93 0.00 89,936.07 46.25 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 6,827A0 47,632.52 0.00 11,537.48 19.49 5010 Part Time Salaries 26,250.00 2,610.07 18,176.52 0.00 8,073.48 30.75 5030 Fringe Benefits 31,730.00 0.00 31,730.01 0.00 -0.01 -0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 1,662.44 0.00 2,337.56 58.43 5220 Cellular Technology 1,010.00 38.52 534.11 0.00 475.89 47.11 5300 Contract Services 5,280.03 0.00 5,280.03 0.00 0.00 0.00 Total for Org Key 1290604: 128,090.03 9,475.99 105,015.63 0.00 23,074.40 18.01 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 50.00 0.00 450.00 90.00 Total for Org Key 1290605: 1,700.00 0.00 50.00 0.00 1,650.00 97.05 Key: 1290606-Archibald Library 5000 Regular Salaries 486,270.00 52,402.50 361,472.10 0.00 124,797.90 25.66 5005 Overtime Salaries 1,540.00 0.00 760.41 0.00 779.59 50.62 5010 Part Time Salaries 334,220.00 40,878.69 265,634.14 0.00 68,585.86 20.52 5030 Fringe Benefits 254,330.00 0.00 254,330.01 0.00 -0.01 -0.00 5100 Travel and Meetings 3,500.00 0.00 3,195.36 0.00 304.64 8.70 5105 Mileage 200.00 0.00 35.57 0.00 164.43 82.21 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 05/11/2015 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:19:03 26 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Apr 2015 Remaining Object Description Budget MTD Actua YTD Aetna Encumbrance Balance % 5150 Office Supplies& Equipment 7,500.00 584.68 7,347.31 0.00 152.69 2.03 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 30.00 0.00 420.00 93.33 5200 Operations&Maintenance 210,520.00 9,908.18 143,651.23 8,192.31 58,676.46 27.87 5207 0&M/Capital Supplies 8,830.00 7,831.00 7,831.00 0.00 999.00 11.31 5300 Contract Services 88,900.00 3,844.08 59,796.32 23,678.96 5,424.72 6.10 5703 Capital Lease Payment 2,000.00 327.49 1,864.36 135.64 0.00 0.00 Total for Org Key 1290606: 1,400,960.00 115,776.62 1,105,947.81 32,006.91 263,005.28 18.77 Key: 1290607- Paul A. Biane Library 5000 Regular Salaries 568,540.00 61,147.37 439,050.55 0.00 129,489.45 22.77 5010 Part Time Salaries 360,000.00 33,871.30 243,426.61 0.00 116,573.39 32.38 5030 Fringe Benefits 296,670.00 0.00 296,670.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,500.00 0.00 3,394.88 0.00 2,105.12 38.27 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies& Equipment 10,000.00 873.38 7,217.68 0.00 2,782.32 27.82 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 416.00 0.00 384.00 48.00 5200 Operations&Maintenance 250,000.00 8,686.76 145,695.04 14,768.49 89,536.47 35.81 5207 O& M/Capital Supplies 13,646.66 0.00 13,514.80 131.86 0.00 0.00 5215 0&M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5300 Contract Services 79,952.49 2,285.94 46,226.32 14,883.36 18,842.81 23.56 5703 Capital Lease Payment 3,950.00 654.98 2,292.43 1,657.57 0.00 0.00 Total for Org Key 1290607: 1,597,359.15 107,519.73 1,197,904.32 31,441.28 368,013.55 23.03 Key: 1290608-Virtual Library 5000 Regular Salaries 27,340.00 2,011.75 19,756.54 0.00 7,583.46 27.73 5030 Fringe Benefits 12,850.00 0.00 12,850.03 0.00 -0.03 -0.00 5200 Operations&Maintenance 138,470.00 0.00 136,025.88 0.00 2,444.12 1.76 5300 Contract Services 6,000.00 0.00 125.00 0.00 5,875.00 97.91 Total for Org Key 1290608: 184,660.00 2,01 1.75 168,757.45 0.00 15,902.55 8.61 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 6,000.00 170.20 270.08 0.00 5,729.92 95.49 5030 Fringe Benefits 1,750.00 0.00 3,050.03 0.00 -1,300.03 -74.28 5100 Travel and Meetings - 3,000.00 0.00 78.32 0.00 2,921.68 97.38 5200 Operations&Maintenance 21,530.00 1,513.88 10,921.57 0.00 10,608.43 49.27 5220 Cellular Technology 0.00 0.00 -225.71 0.00 225.71 0.00 5300 Contract Services 72,263.06 0.00 22,262.99 0.07 50,000.00 69.19 5501 Admin./General Overhead 1,240.00 0.00 1,240.00 0.00 0.00 0.00 5606 Capital Outlay-Furn/Fixtures 5,335.20 0.00 5,383.20 0.00 -48.00 -0.89 5720 Misc Contributions to City 22,000.00 0.00 0.00 0.00 22,000.00 100.00 Total for Org Key 1291602: 133,118.26 1,684.08 42,980.48 0.07 90,137.71 67.71 Key: 1292602-Staff Innovatn Fnd(CA St Lib) 5010 Part Time Salaries 43,050.00 0.00 0.00 0.00 43,050.00 100.00 5030 Fringe Benefits 5,430.00 0.00 5,430.01 0.00 -0.01 -0.00 5100 Travel and Meetings 55,000.00 0.00 38,431.02 0.00 16,568.98 30.12 5200 Operations&Maintenance 120,750.00 77.17 87,332.35 0.00 33,417.65 27.67 5300 Contract Services 10,000.00 0.00 4,296.00 0.00 5,704.00 57.04 5501 Admin./General Overhead 1,960.00 0.00 1,960.00 0.00 0.00 0.00 Total for Org Key 1292602: 236,190.00 77.17 137,449.38 0.00 98,740.62 41.80 Total for Expense Accounts: 4,614,062.16 280,581.64 3,411,179.80 66,769.04 1,136,113.32 24.62 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 05/11/2015 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:19:03 27 (OP/ NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, June 4, 2015, adjourned said meeting to Thursday, August 6, 2015, at the hour of 6:30 p.m., in the Council Chambers at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Coberly, Hairston, Temkin and Tompkins NOES: None ABSENT: DeVries ABSTAIN: None Carol Durk-: , OS II for Vivian Ga .ia, Library Administrative Secretary Rancho Cucamonga Public Library June 5, 2015