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HomeMy WebLinkAbout2015/08/06 - Agenda Packet - Library Borad of Trustees ,,,tn% . .,L7. . Y Sf 4 ti, LIBRARY BOARD OF TRUSTEES '4:115'.,:iis. y . AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING First Thursday 6:30 p.m. August 6, 2015 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on ju.ty 2C. , ?DA— , at 62:30(1001-) , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated ,4a c.s1- 6', aois- to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 7-0-d'-/5" , at Rancho Cucamonga. City of Rancho Cucamonga By: Va'.� .k) `G Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga 4/4 ` \I LIBRARY BOARD OF TRUSTEES AGENDA Ls • J AUGUST 6, 2015 1 RANCHO CUCAMONGA • I f A. ,CALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston Temkin and Tompkins IB. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED •• g OFFICIALS . 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Minutes of: June 4 and July 2, 2015. 2. Approval of 2016 Holiday Calendar. 2 �+ LIBRARY BOARD OF TRUSTEES AGENDA Lt .�1 AUGUST 6, 2015 2 RANCHO CUCA.MONCA ' . E. LIBRARY DIRECTOR'S STAFF REPORTS _ I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding Library Budget Report. The report will be presented by Michelle Perera, Library Director. 3. Consideration and discussion regarding Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. 4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. 5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Angelica Trummell, Children's Services Supervisor. I ',, , F. _BOARD BUSINESS . _ . , „.. The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) 2. Consideration and discussion regarding Library Holds process and fees. The oral update will be presented by Brian Sternberg, Assistant Library Director. G -IDENTIFICATIONOF ITEMS FOR THE NEXT ? p MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. 3 LIBRARY BOARD OF TRUSTEES AGENDA ��• AUGUST 6, 2015 3 RANCHO CUCAMIONGA :' H ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, July 28, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 4 STAFF REPORT � . • LIBRARY SERVICES DEPARTMENT RANCHO Date: August 6, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of June 4 and July 2, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 5 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, June 4, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Janet Temkin. Present were Members Coberly, Hairston and Tompkins. Also present were: Michelle Perera, Library Director, Brian Sternberg,Assistant Library Director, Renee Tobin, Library Services Manager, Barb Tuckerman, Circulation Supervisor Biane Library, Carol Durkel, Office Specialist II, Wess Garcia, Children's Programming Librarian, Lessa Pelayo- Lozada, Librarian, and Melvin Racelis, Library Technician. ****** B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR Cl. Consideration to approve Minutes of May 7, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by President Pro Tern, Coberly. Motion carried 4-0-1 (with DeVries absent). C2. Consideration to approve Library Dress Code Policy Guidelines. Barb Tuckerman, Circulation Supervisor was there to call attention to specific sections which needed final approval. Luella suggested the wording change for the second paragraph, Background section to read: "To provide the public with an immediate first impression of professionalism, positive image and excellent service. In addition to the aforementioned, safety issues are also a concern." In the section of bulleted examples of inappropriate attire: "Sandals. No open toed shoes for Pages or Circulation Clerks." Michelle Perera suggested the words "for Pages or Circulation Clerks" be deleted from the line. MOTION: Moved by President Pro Tem Coberly to approve the policy with the revisions as stated, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). 6 Library Board Minutes June 4, 2015 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS D I. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report was presented by Michelle Perera, Library Director Library Director Perera began by introducing Brian Sternberg, the new Assistant Library Director. Michelle Perera, Library Director, presented an oral update on the Budget Meeting she had just attended mentioning the 10% increase in Property Taxes and the plan to hire a Fund Development Coordinator shared with Community Services to aggressively fundraise for both the Library Foundation and the Community Foundation. Director Perera updated members on the status of the second floor timeline,with construction bids in early July, awarding the contract in early August, construction starting in late August or September and projected completion by August of 2016 in time for the Biane Library's 10 Year Anniversary. A small visual presentation showed the current first and second floors of the Library and the architectural floor plan showing offices, classroom, early learning space and the art room for Phase I. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 12. D2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets starting on page 16 with the Board. She stated that Passport revenue was high for April earning$22,000 for the month, with May projected to be even higher. D3, D4, D5. Consideration and discussion regarding the Children's Services, the Archibald Library and the Paul A. Biane Library. The oral report will be presented by Renee Tobin, Library Services Manager. 7 Library Board Minutes June 4, 2015 Page 3 Renee Tobin, Library Services Manager, stated that the Back to Basics Graduation took place on May IS followed that evening by the Asian Pacific Islander Cultural Arts Night. Star Wars Day on May 23 drew over 1500 people. Summer Reading Program Kickoff: "Summer in the City"took place on May 29th at Central Park and 800 people signed up for both Libraries. Renee mentioned the State Library is promoting 1,000,000 readers and Rancho Cucamonga's goal is 6,000 readers. The theme this year is "Read to the Rhythm". Tour de Fork will take place on Thursday, June 1 1`h at Victoria Gardens and Local History Night will be on Friday, June 12. The flyer was distributed to the Board members as well as tickets for the event. D6. Consideration and discussion regarding Library Programming Update. The oral update will be presented by Library staff. Wess Garcia, Programming Librarian, Melvin Racelis, Library Technician and Lessa Pelayo- Lozada, Librarian gave oral updates and PowerPoint presentations. Wess Garcia spoke about the STEM programs offered at the Library. A STEM Petting Zoo took place in March attended by 6-11 year olds with a caregiver. It was a big success. People thoroughly enjoyed the self-guided environment and appreciated the time to explore various types of STEM activities including designing robots, using circuits and 3D printing. He invited the Board to attend future petting zoos. Melvin Racelis gave the next presentation on 3D printing and DJ equipment which debuted during Teen Tech Week. One grant for over $5,000 was from Maker Lab Club Donation which sent four (4) 3D Printers (2 for each Library); and the second grant was from YALSA which provided $1,000 grant funds to be used for purchase of equipment for a DJ Program. A recent program coinciding with the Star Wars theme was R2D2 3D Printing where attendees created a miniature 3 dimensional R2D2. Melvin showed samples of the 3D prints as well as the machine. The final presentation by Lessa Pelayo-Lozada, Librarian at the Archibald Library was on the new Tween programs at the Libraries — ages 9 — 12 years. The R2D2 printing was part of this. There were 48 attendees at the Tween programs and Lessa stated future Round 2 for Tweens was forthcoming and will occur the 2nd Tuesday and Wednesday of each month at each Library. E. BOARD BUSINESS El. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) Member Sara Tompkins gave an oral report on the Marketing Workshop she attended at the Ontario Library. She said there was much interest about the Bookmobile. 8 Library Board Minutes June 4, 2015 Page 4 President Temkin thanked the Library staff for the outreach to the Schools for the Summer Reading Program. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Discussion of the Fees imposed at Circulation. ****** G. ADJOURNMENT MOTION: Moved by President Pro Tern Bob Coberly to adjourn the meeting to August 6, 2015, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). The meeting adjourned at 7:32 p.m. but Board members took a closer look at the 3D printer and took away samples. Respectfully submitted, Carol Durkel Office Spec II Approved: 9 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 2, 2015, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 10 RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2016 CURRENT PROPOSAL LAST YEAR (2015) NEW YEAR'S DAY Close Jan. 1, Friday Closed Jan. 1, Thursday (Official City Holiday) MARTIN LUTHER KING JR.'S Close Jan. 18, Monday Closed Jan. 19, Monday (Official City Holiday) PRESIDENTS' DAY Close Feb. 15, Monday Closed Feb. 16, Monday (Official City Holiday) EASTER SUNDAY Close, March 27, Sunday Closed April 5, Sunday (Proposed due to low usage) INSERVICE DAY Close, May 27, Friday Close, May 22, Friday (Proposed due to low usage) MEMORIAL DAY (SUNDAY) Close May 29, Sunday Closed May 24, Sunday (Proposed due to low usage) MEMORIAL DAY Close May 30, Monday Closed May 25, Monday (Official City Holiday) JULY 3 Close July 3, Sunday (Proposed due to low usage) JULY 4T11 Close July 4, Monday Closed July 4, Saturday (Official City Holiday) JULY 5 Closed July 5, Sunday (Proposed due to low usage) LABOR DAY (SUNDAY) (Proposed due to low usage) Close Sept. 4, Sunday Closed Sept. 6, Sunday LABOR DAY Close Sept. 5, Monday Closed Sept. 7, Monday (Official City Holiday) VETERANS' DAY Close Nov. 11, Friday Closed Nov. 11, Wednesday (Official City Holiday) THANKSGIVING Close Nov. 24, Thursday Closed Nov. 26, Thursday (Official City Holidays) Close Nov. 25, Friday Closed Nov. 27, Friday HOLIDAY CLOSURE Close Dec. 24, Saturday Close Dec. 24,Thursday Re-open January 2, Monday Re-open January 4, Monday VG Only Close Dec. 21-23 (in addition) ennenved: 11 STAFF REPORT -- le LIBRARY SER\'ICES DEPARTMENT litS5 RANCHO Date: August 6, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for May and June. FISCAL IMPACT None. Respectfully s bmitted, Michelle Perera Library Director 12 COMBINED STATISTICS Ma -15 May-14 Jun-15 Jun-14 FY 2014/15 FY 2013/14 Days Open 52 53 56 55 633 637 Items Borrowed(AR, BL, BKM) 72,707 77,739 95,795 97,146 1,014,777 1,067,070 Average Daily 1,398 1,467 1,711 1,766 1,603 1,675 %Change -6% -5% Patrons Registered(AR,BL,BKM) 695 976 1,172 1,120 11,477 11,897 Average Daily 13 18 21 20 18 19 %Change -29% -4% Information Questions 14,280 15,011 17,448 16,289 171,743 166,145 Average Daily 275 283 312 296 271 261 %Change -5% 3% Library Visitors 44,967 46,913 58,628 53,609 582,276 569,038 Average Daily 865 885 1,047 975 920 893 %Change -4% 2% Children's Programs 3,490 3,520 6,151 6,328 37,631 36,865 #of Sessions 63 66 104 83 962 835 Aver. Per session 55 53 59 76 39 44 %Change -5% 15% Items Classified 1,564 2,728 2,843 3,210 30,258 26,103 Change -43% 16% Volunteer Hours 515 546 1,246 1,360 5,607 5,962 %Change -6% -6% TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,207 6,969 6,442 6,592 80,879 78,665 %Change -11% 3% Technology Questions 4,534 4,364 4,461 3,953 46,972 46,386 %Change 4% 1% Programs/Classes Attendance 153 147 212 154'' 1,862 1,694 #of Sessions 9 9 10 9 101 103 Aver.per session 17 16 21 17 18 16 ADULT SERVICES Information Questions 4,795 5,473 6,196 5,952; 62,045 64,825 Average Daily 92 103 111 108` 98 102 %Change -12% 1 -4% Programs/Classes Attendance 31 29 26 438 519 #of Sessions 4 4 4 50 54 Aver. per session 8 7 7, 9 10 Teen Programs 12 14 118 ry ' 16` 418 382 #of Sessions 1 1 8 22 22 Aver. per session 0 0 15 '¢ 19 17 13 Tours/Group Visits Attendance 0 0 0 92 10 132 #of Sessions 0 0 0 4 3 13 Aver.per session 0 0 0 23 3 10 CHILDRENS SERVICES Information Questions 4,951 5,174 6,791 6,384 62,726 54.934 Average Daily 95 98 121 116 99 86 %Change -4% 6% 14% Mother Goose on the Loose 145 0 351 0 1,371 0 #of Sessions 4 0 9 0 62 0 Aver. Per session 36 0 39 0 22 0 Bright Beginning Attendance 96 0 313 0 1,259 0 #of Sessions 4 0 9 0 35 0 Aver. Per session 24 0 35 0 36 0 Terrific Tots Attendance 112 0 270 0 1,248 0 #of Sessions 4 0 9 0 36 0 Aver. Per session 28 0 30 0 35 0 Rhyme Time Attendance 215 0 365 0 2,263 0 #of Sessions 7 0 12 0 56 0 Aver. Per session 31 0 30 0. 40 0 Hooray for Pre-K Attendance 106 0 300 0 1,240 0 #of Sessions 6 0 14 0 55 0 Aver. Per session 18 0 21 0 23 0 Discovery Club Attendance 43 91 0 0 1,564 1,435 #of Sessions 4 7 0 0 71 70 Aver.per session 11 13 0 0 22 21 Tween Program Attendance 50 0 9 0 128 0 #of Sessions 2 0 2 0 10 0 Aver.per session 25 0 5 0 13 0 Family Storytime Attendance 803 772 1,035 1,073 10.840 10.572 #of Sessions 29 26 31 28 319 319 Aver.per session 28 30 33 38 34 33 Special Events Program Attendance 1,700 1,622 3,508 4,019 11,862 12,780 #of Sessions 2 3 18 17 51 49 Aver.per session 850 541 195 23. 233 261 Group Visits to Library Attendance 290 0 0 i' 1,446 841 #of Sessions 3 0 0 0 19 13 Aver.per session 97 0 0 0; 76 65 14 ARCHIBALD May-15 May-14 Jun-15 Jun-14 FY 2014/15 FY 2013/14 Days Open 28 28 30 3f2 341 341 Items Borrowed(incl.renewals) 35,981 42,756 43,086 44,228 482,099 520,836 Average Daily 1,285 1,527: 1,436 1,474 1,414 1,527 %Change -16% 3°0 -7% Patrons Registered 325 436 %99 ,28 4,761 5,034 Average Daily 12 16 17 14 15 %Change -25% 17°q -5% Information Questions 5,789 6,107. 6,831 6,313 74,336 75,178 Average Daily 207 218 228 210 1,258 2,641 %Change -5% 8% -1% i i Library Visitors 23,401 25,186 28,437 25.981 302,035 299,448 Average Daily 836 900 948 866 886 878 %Change -7% 9% 1% Children's Programs 585 554 1,487 1,426 11,508 9,379 #of Sessions 22 22 38 28 373 285 Aver.Per session 27 25 F. 39 5., 31 33 %Change 6% a 4% 31% Items Classified 782 2,093:. 1,365 1,62 ; 16,417 15,376 Change -63% • -16% , 7% Volunteer Hours 195 157 492 633 2,279 2,189 Change 24% -22% 4% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,135 4,551" 4,252 4,254 52,795 49,799 %Change -9% s 0% 6% Technology Questions 1,590 1,577> 1,522 1,401' 19,260 18,169 %Change 1% 9% 6% Programs/Classes Attendance 49 57 85 `tom 694 677 #of Sessions 4 4 5 48 48 Aver.per session 12 14 k. 1:_ 14 14 ADULT SERVICES Information Questions 2,062 2,124 26,132 27,137 Average Daily 74 76 77 80 %Change -3% -4% Programs/Classes Attendance 18 18 226 234 #of Sessions 2 2 26 26 Aver.per session 9 9 9 9 Teen Programs 0 0 - • 132 168 #of Sessions 0 0 10 8 Aver.per session 0 0 13 21 Tours/Group Visits Attendance 0 0 0 1 #of Sessions 0 0 0 6 Aver.per session 0 0 0 0 CHILDRENS SERVICES Information Questions 2,137 2,406 28,944 29,872 Average Daily 76 86 85 88 %Change -11% -3% Mother Goose on the Loose 69 0 803 0 #of Sessions 2 0 20 0 Aver.Per session 35 0 40 0 15 Bright Beginning Attendance 51 0 652 0 #of Sessions 2 0 19 0 Aver.Per session 26 0 34 0 Terrific Tots Attendance 52 0 593 0 #of Sessions 2 0 4 20 0 Aver.Per session 26 0 28 • 30 0 Rhyme Time Attendance 126 0 230 =,6 1,495 0 #of Sessions 4 0 8 ! 38 0 Aver.Per session 32 0 29 ,i 39 0 Hooray for Pre-K Attendance 250 96 410 0 #of Sessions 2 0 4 yW;; 19 0 Aver.Per session 13 0 24 22 0 Discovery Club Attendance 22 27 02 522 534 #of Sessions 23 1 36 35 Aver.per session 11 9'''----:,--:;..A. 15 15 Tween Program Attendance 28 0 5 Zh 67 0 #of Sessions 1 0>''. 1 0 5 0 Aver.per session 28 0`: 5 0 13 0 1 Family Storytime Attendance 212 144 Z. 145 15. 2,342 1,866 #of Sessions 7 4~ 4 4 69 49 Aver.per session 30 36 36 -= 38 34 38 Special Events Program Attendance 0 22 597 '..a3: 2,093 1,854 #of Sessions 0 1 32 23 Aver.per session 0 22 66 -9: 65 81 Group Visits to Library Attendance 0 0 fil 44 12 #of Sessions 0 0% •r 1 1 Aver.per session 0 0` . t) 0 0 16 BIANE May-15 May-14 Jun-15 Jun-14 FY 2014/15 FY 2013/14 Days Open 24 25 26 25 292 296 Items Borrowed 33,843 32,000 49,577 50,653 471,476 487,481 Average Daily 1,410 1,280 1,907 2,026 1,615 1,647 %Change 6% -2% -3% Patrons Registered 366 540 672 653 5,735 5,981 Average Daily 15 22 26 26 20 20 Change -32% 3% -4% Information Questions 8,491 8,904 10,617 9,976 97,407 90,967 Average Daily 354 356 408 399 334 307 %Change -5% 6% 7% Library Visitors 21,566 21,727 30,191 27,628 280,241 269,590 Average Daily 899 869 1,161 1,105 960 911 %Change -1% 9% 4% Children's Programs 2,685 2,741 4,664 4,902 25,699 26,961 #of Sessions 40 43 66 55 580 541 Aver. Per session 67 64 71 89 44 50 Change -2% -5% -5% Items Classified 782 635 1,478 1,588 13,841 10,727 %Change 23% -7% 29% Volunteer Hours 124 143 643 642 2,094 2,427 %Change -14% 0% -14% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,072 2,418 2,190 2,338 28,084 28,866 %Change -14% -6% -3% Technology Questions 2,944 2,787 2,939 2,552 27,712 28,217 %Change 6% 15% -2% Programs/Classes Attendance 104 90 127 95 1,168 1,017 #of Sessions 5 5 5 5 53 55 Aver.per session 21 18 25 19 22 18 ADULT SERVICES Information Questions 2,733 3,349 3,676 3,758 35,913 37,688 Average Daily 114 134 141 150 123 127 %Change -18% -2% -5% Programs/Classes Attendance 13 11 12 37 212 285 #of Sessions 2 2 2 3 24 28 Aver.per session 7 6 6 12 9 10 Teen Programs 12 14 71 72 286 214 #of Sessions 1 1 4 4 12 14 Aver.per session 12 14 18 18 24 15 17 Tours/Group Visits Attendance 0 0 0 92 10 131 #of Sessions 0 0 0 4 3 7 Aver.per session 0 0 0 23 3 19 CHILDRENS SERVICES Information Questions 2,814 2,768 4,002 3,666 33,782 25,062 Average Daily 0 111 154 147 116 939 Change 2% 9% 35% Mother Goose on the Loose 76 0 200 0 833 0 #of Sessions 2 0 5 0 16 0 Aver. Per session 38 0 40 0 52 0 Bright Beginning Attendance 45 0 161 0 607 0 #of Sessions 2 0 5 0 16 0 Aver. Per session 23 0 32 0 38 0 Terrific Tots Attendance 60 0 159 0 655 0 #of Sessions 2 0 5 0 16 0 Aver. Per session 30 0 32 0 41 0 Rhyme Time Attendance 89 0 135 0 768 0 #of Sessions 3 0 4 0 18 0 Aver. Per session 30 0 34 0 43 0 Hooray for Pre-K Attendance 81 0 204 0 830 0 #of Sessions 4 0 10 0 36 0 Aver. Per session 20 0 20 0 23 0 Discovery Club Attendance 21 64 0 0 1,042 901 #of Sessions 2 4 0 0 35 35 Aver. per session 11 16 0 0 30 26 Tween Program Attendance 22 0 4 0 61 0 #of Sessions 1 0 1 0 5 0 Aver.per session 22 0 4 0 12 0 Family Storytime Attendance 591 628 890 920 8,498 8,706 #of Sessions 22 22 27 24 250 270 Aver.per session 27 29 33 38 34 32 Special Events Program Attendance 1,700 1,600 2,911 3,236 9,769 10,926 #of Sessions 2 2 9 9 19 26 Aver.per session 850 800 323 360 514 420 Group Visits to Library Attendance 290 0 0 0 1,402 829 #of Sessions 3 0 0 0 18 12 Aver.per session 97 0 0 0 78 69 18 1 I 1 SERVICES & OUTREACH I May-15 May-14 Jun-15 Jun-1', FY 2014/15 FY 2013/14 BOOKMOBILE Items Borrowed(incl.renewals) 2,883 2,983 3,132 2,265 61,202 58,753 Change -3% 38% 4% Patrons Registered 4 0 I. 39 981 882 ADULT LITERACY SERVICES Tutor Teams Matched 34 34 34 34 392 367 %Change 0% 0% 7% Learners Waiting 2 2 0 0 24 62 Change 0% 0% -61% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants 10 12 10 10 107 169 Storynite 0 0 0 0 0 0 Volunteer Hours 94 127 99 80 918 1,613 BACK 2 BASICS ARCHIBALD #of Students 31 40 0 0 267 302 #of Sessions 48 57 0 0 674 604 #of Volunteer Hours 45 58 0 0 765 678 Special Program Att. 0 0 0 0 80 147 #of Sessions 0 0 0 0 4 4 Aver. Per session 0 0 0 0 93 147 BACK 2 BASICS BIANE #of Students 47 42 0 0 355 320 #of Sessions 51 44 0 0 790 656 #of Volunteer Hours 45 56 0 0 950 841 Special Program Att. 220 225 0 0: 344 378 of Sessions 1 1 0 0 5 5 Aver. Per session 220 225 0 0 344 378 SCHOOL&COMMUNITY OUTREACH 2,465 2,180 535 480 11,636 9,014 #of Visits 9 6 3 2 57 41 VIRTUAL LIBRARY SERVICES Searches 1,921 9,688 3,184 9,231 62,641 124,231 Retrievals 137,447 103,643 133,512 100,084, 1,887,265 1,177,395 Remote Access 577 823 378 9,700 14,168 Tutor.Com Use 240 210 96 1 +. 2,426 2,290 Home Access 240 210 95 117 2,425 2,290 In-Library Use 0 0 1 0 1 0 Digital Books-Overdrive 3,110 2,539 2,967 2,600 33,785 24,367 Audio Downloads 1,161 889 1,064 880 11,623 8,271 eBook Downloads 1,949 1,650 1,903 1,720 22,162 16,096 Digital Books-OneClick+ Enki 32 0 35 0 119 0 Freegal Music -Songs downloaded 467 0 1,035 1, 4,457 0 Freegal Music -Songs streamed 2,309 0 1,953 16,618 0 Zinio Magazines-Checkouts 194 0 173 0 999 0 Website Hits 49,134 52,503 48,356 50,742 573,268 544,810 19 HOMEBOUND SERVICES Patrons Served 17 18 18 18 210 166 Materials Loaned 139 138 150 138 1,603 1,177 Visitor Hours Volunteered 14 5 12 6 100 73 20 STAFF REPORT -=> \ Ck LIBRARY SER\'ICES DEPARTMENT - �r RANCHO Date: August 6, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: STATUS OF 2014/2015 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled 'Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully s bmitted, LILA -c Michelle Perera Library Director 21 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-15 01-May $466.88 $161.15 $0.00 $0.00 $273.00 02-May $754.30 $203.72 $6.20 $0.00 $559.00 03-May $214.65 $71.51 $3.00 $0.00 $322.00 04-May $555.39 $208.60 $3.00 $0.00 $1,061.00 05-May $480.83 $199.59 $0.00 $0.00 $547.00 06-May $650.87 $261.81 $0.00 $0.00 $811.00 07-May $441.57 $187.93 $3.00 $0.00 $875.00 08-May $499.03 $236.34 $0.00 $0.00 $421.00 09-May $550.68 $246.37 $0.00 $0.00 $790.00 10-May $117.65 $37.30 $0.00 $0.00 $112.00 11-May $576.38 $178.25 $8.30 $0.00 $744.00 12-May $671.23 $214.61 $0.00 $0.00 $578.00 13-May $428.04 $244.44 $6.00 $0.00 $1,086.00 14-May $249.00 $262.07 $0.00 $0.00 $843.00 15-May $375.35 $245.42 $0.00 $0.00 $185.00 16-May $483.24 $311.49 $1.00 $0.00 $756.00 17-May $111.31 $76.85 $0.00 $0.00 $125.00 18-May $736.90 $223.69 $0.00 $0.00 $842.00 19-May $656.60 $225.92 $6.00 $0.00 $422.00 20-May $308.27 $188.01 $0.00 $0.00 $654.00 21-May $361.51 $297.34 $0.00 $0.00 $726.00 22-May $0.00 $0.00 $0.00 $0.00 $0.00 23-May $625.32 $427.59 $3.00 $0.00 $286.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 $0.00 $0.00 26-May $907.84 $366.88 $52.00 $0.00 $788.00 27-May $862.63 $371.10 $0.00 $0.00 $940.00 28-May $676.91 $301.04 $0.00 $0.00 $916.00 29-May $582.37 $220.68 $0.00 $0.00 $274.00 30-May $410.31 $231.78 $3.00 $0.00 $534.00 31-May $189.52 $53.45 $0.00 $0.00 $299.00 TOTALS: $13,944.58 $6,254.93 $94.50 $0.00 $16,769.00 May 2014 TOTALS $ 14,455.77 $ 6,976.71 $ 94.10 $0.00 $12,701.00 22 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-15 01-May $212.79 $82.66 $0.00 $30.00 $136.00 02-May $477.57 $95.17 $0.00 $0.00 $348.00 03-May $214.65 $71.51 $3.00 $85.00 $322.00 04-May $320.54 $121.07 $3.00 $4.00 $479.00 05-May $288.49 $126.63 $0.00 $0.00 $268.00 06-May $384.21 $116.01 $0.00 $33.60 $320.00 07-May $223.14 $99.28 $3.00 $28.00 $367.00 08-May $168.30 $119.45 $0.00 $45.00 $99.00 09-May $207.85 $114.20 $0.00 $180.00 $259.00 10-May $117.65 $37.30 $0.00 $0.00 $112.00 11-May $353.68 $106.70 $8.30 $0.00 $309.00 12-May $377.14 $106.50 $0.00 $101.00 $173.00 13-May $194.55 $136.11 $6.00 $67.00 $576.00 14-May $168.15 $142.11 $0.00 $0.00 $313.00 15-May $182.90 $126.65 $0.00 $0.00 $185.00 16-May $213.81 $141.36 $0.00 . $140.00 $385.00 17-May $111.31 $76.85 $0.00 $115.00 $125.00 18-May $406.08 $109.59 $0.00 $0.00 $408.00 19-May $341.58 $122.25 $6.00 $0.10 $210.00 20-May $160.37 $81.02 $0.00 $0.00 $246.00 21-May $140.91 $131.82 $0.00 $0.00 $453.00 22-May $0.00 $0.00 $0.00 $0.00 $0.00 23-May $160.19 $213.03 $0.00 $20.00 $124.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 $0.00 $0.00 26-May $420.54 $196.50 $52.00 $0.00 $442.00 27-May $405.37 $167.15 $0.00 $0.00 $470.00 28-May $290.34 $134.57 $0.00 $55.00 $544.00 29-May $273.95 $114.19 $0.00 $0.00 $237.00 30-May $214.46 $108.60 $3.00 $0.00 $286.00 31-May $189.52 $53.45 $0.00 $320.00 $299.00 TOTALS: $7,030.52 $3,251.73 $84.30 $1,223.70 $8,495.00 May 2014 TOTALS $ 6,755.28 $ 3,487.48 $ 85.10 $862.43 $7,159.00 23 VG LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-15 01-May $254.09 $78.49 $0.00 $69.40 $137.00 02-May $276.73 $108.55 $6.20 $0.00 $211.00 03-May $0.00 $0.00 $0.00 $0.00 $0.00 04-May $234.85 $87.53 $0.00 $0.00 $582.00 05-May $192.34 $72.96 $0.00 $0.00 $279.00 06-May $266.66 $145.80 $0.00 $0.00 $491.00 07-May $218.43 $88.65 $0.00 $379.00 $508.00 08-May $330.73 $116.89 $0.00 $0.00 $322.00 09-May $342.83 $132.17 $0.00 $0.00 $531.00 10-May $0.00 $0.00 $0.00 $0.00 $0.00 11-May $222.70 $71.55 $0.00 $30.00 $435.00 12-May $294.09 $108.11 $0.00 $0.00 $405.00 13-May $233.49 $108.33 $0.00 $270.71 $510.00 14-May $80.85 $119.96 $0.00 $15.00 $530.00 15-May $192.45 $118.77 $0.00 $1.40 $0.00 16-May $269.43 $170.13 $1.00 $0.00 $371.00 17-May $0.00 $0.00 $0.00 $0.00 $0.00 18-May $330.82 $114.10 $0.00 $0.00 $434.00 19-May $315.02 $103.67 $0.00 $0.00 $212.00 20-May $147.90 $106.99 $0.00 $0.00 $408.00 21-May $220.60 $165.52 $0.00 $0.00 $273.00 22-May $0.00 $0.00 $0.00 $0.00 $0.00 23-May $465.13 $214.56 $3.00 $55.00 $162.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 $0.00 $0.00 26-May $487.30 $170.38 $0.00 $0.00 $346.00 27-May $457.26 $203.95 $0.00 $326.00 $470.00 28-May $386.57 $166.47 $0.00 $9.30 $372.00 29-May $308.42 $106.49 $0.00 $0.00 $37.00 30-May $195.85 $123.18 $0.00 $0.00 $248.00 31-May $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $6,724.54 $3,003.20 $10.20 $1,155.81 $8,274.00 May 2014 TOTALS $ 7,342.99 $ 3,489.23 $ 9.00 $1,250.09 $5,542.00 24 TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-15 01-Jun $363.44 $151.62 $0.00 $0.00 $292.00 02-Jun $449.11 $152.30 $1.50 $0.00 $654.00 03-Jun $362.77 $127.58 $6.00 $0.00 $547.00 04-Jun $468.85 $146.28 $0.00 $0.00 $160.00 05-Jun $320.19 $137.51 $0.00 $100.00 $331.00 06-Jun $276.90 $135.17 $0.00 $0.00 $445.00 07-Jun $169.74 $87.29 $0.00 $0.00 $397.00 08-Jun $459.59 $142.71 $0.00 $110.00 $260.00 09-Jun $400.55 $157.86 $0.00 $0.00 $223.00 10-Jun $318.83 $132.64 $0.00 $199.00 $223.00 11-Jun $361.95 $150.27 $3.00 $69.00 $87.00 12-Jun $331.25 $152.57 $48.80 $26.00 $210.00 13-Jun $236.88 $88.21 $0.00 $0.00 $441.00 14-Jun $203.48 $100.69 $18.00 $0.00 $219.00 15-Jun $796.52 $314.85 $0.00 $149.00 $965.00 16-Jun $586.90 $245.68 $15.00 $71.50 $770.00 17-Jun $678.74 $248.62 $0.00 $35.00 $536.00 18-Jun $600.89 $336.28 $45.00 $40.00 $435.00 19-Jun $514.73 $232.39 $0.00 $0.00 $186.00 20-Jun $349.45 $233.38 $0.00 $30.00 $422.00 21-Jun $57.65 $31.03 $0.00 $72.97 $123.00 22-Jun $978.74 $359.64 $0.00 $65.00 $778.00 23-Jun $382.05 $280.12 $3.00 $0.00 $465.00 24-Jun $510.59 $231.71 $0.00 $0.00 $847.00 25-Jun $614.51 $317.12 $0.00 $46.00 $542.00 26-Jun $584.26 $232.17 $0.00 $0.00 $37.00 27-Jun $374.74 $221.05 $0.00 $0.00 $321.00 28-Jun $126.30 $89.15 $0.00 $0.00 $201.00 29-Jun $658.94 $342.14 $0.00 $61.00 $366.00 30-Jun $1,182.65 $333.10 $3.00 $217.95 $545.00 TOTALS: $13,721.19 $5,911.13 $143.30 $1,292.42 $12,028.00 June 2014 TOTALS $ 16,567.04 $ 7,957.64 $ 30.71 $2,265.15 $11,147.00 25 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-14 01-Jun $301.15 $153.22 $0.00 $0.00 $310.00 02-Jun $351.07 $120.15 $1.50 $0.00 $485.00 03-Jun $280.04 $117.34 $0.00 $0.00 $499.00 04-Jun $254.07 $110.17 $0.00 $0.00 $458.00 05-Jun $516.93 $115.54 $0.00 $100.00 $62.00 06-Jun $141.50 $130.76 $0.00 $0.00 $262.00 07-Jun $169.74 $87.29 $0.00 $0.00 $397.00 08-Jun $392.21 $120.83 $0.00 $110.00 $593.00 09-Jun $290.99 $156.23 $0.00 $0.00 $285.00 10-Jun $330.75 $128.48 $0.00 $0.00 $261.00 11-Jun $313.52 $130.36 $3.00 $69.00 $559.00 12-Jun $171.76 $118.54 $48.80 $26.00 $136.00 13-Jun $369.82 $119.22 $0.00 $0.00 $148.00 14-Jun $203.48 $100.69 $18.00 $0.00 $219.00 15-Jun $300.90 $128.07 $0.00 $149.00 $413.00 16-Jun $220.26 $125.27 $15.00 $71.50 $409.00 17-Jun $233.90 $123.41 $0.00 $0.00 $157.00 18-Jun $257.45 $170.57 $45.00 $40.00 $286.00 19-Jun $178.28 $113.43 $0.00 $0.00 $0.00 20-Jun $143.30 $112.27 $0.00 $30.00 $223.00 21-Jun $57.65 $31.03 $0.00 $72.97 $123.00 22-Jun $654.64 $208.06 $0.00 $65.00 $494.00 23-Jun $190.10 $120.63 $3.00 $0.00 $230.00 24-Jun $319.24 $116.20 $0.00 $0.00 $500.00 25-Jun $335.22 $151.89 $0.00 $46.00 $382.00 26-Jun $137.90 $97.93 $0.00 $0.00 $0.00 27-Jun $155.60 $86.10 $0.00 $0.00 $185.00 28-Jun $126.30 $89.15 $0.00 $0.00 $201.00 29-Jun $337.69 $122.03 $0.00 $0.00 $329.00 30-Jun $554.83 $157.19 $0.00 $217.95 $273.00 TOTALS: $8,290.29 $3,662.05 $134.30 $997.42 $8,879.00 June 2013 TOTALS $ 7,419.17 $ 4,311.04 $ 25.60 $1,283.85 $3,678.00 26 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-15 01-Jun $363.44 $151.62 $0.00 $0.00 $292.00 02-Jun $449.11 $152.30 $0.00 $0.00 $654.00 03-Jun $362.77 $127.58 $6.00 $0.00 $547.00 04-Jun $468.85 $146.28 $0.00 $0.00 $160.00 05-Jun $320.19 $137.51 $0.00 $0.00 $331.00 06-Jun $276.90 $135.17 $0.00 $0.00 $445.00 07-Jun $0.00 $0.00 $0.00 $0.00 $0.00 08-Jun $459.59 $142.71 $0.00 $0.00 $260.00 09-Jun $400.55 $157.86 $0.00 $0.00 $223.00 10-Jun $318.83 $132.64 $0.00 $199.00 $223.00 11-Jun $361.95 $150.27 $0.00 $0.00 $87.00 12-Jun $331.25 $152.57 $0.00 $0.00 $210.00 13-Jun $236.88 $88.21 $0.00 $0.00 $441.00 14-Jun $0.00 $0.00 $0.00 $0.00 $0.00 15-Jun $495.62 $186.78 $0.00 $0.00 $552.00 16-Jun $366.64 $120.41 $0.00 $0.00 $361.00 17-Jun $444.84 $125.21 $0.00 $35.00 $379.00 18-Jun $343.44 $165.71 $0.00 $0.00 $149.00 19-Jun $336.45 $118.96 $0.00 $0.00 $186.00 20-Jun $206.15 $121.11 $0.00 $0.00 $199.00 21-Jun $0.00 $0.00 $0.00 $0.00 $0.00 22-Jun $324.10 $151.58 $0.00 $0.00 $284.00 23-Jun $191.95 $159.49 $0.00 $0.00 $235.00 24-Jun $191.35 $115.51 $0.00 $0.00 $347.00 25-Jun $279.29 $165.23 $0.00 $0.00 $160.00 26-Jun $446.36 $134.24 $0.00 $0.00 $37.00 27-Jun $219.14 $134.95 $0.00 $0.00 $136.00 28-Jun $0.00 $0.00 $0.00 $0.00 $0.00 29-Jun $321.25 $220.11 $0.00 $61.00 $37.00 30-Jun $627.82 $175.91 $3.00 $0.00 $272.00 TOTALS: $9,144.71 $3,769.92 $9.00 $295.00 $7,207.00 June 2014 TOTALS $ 9,003.10 $ 3,984.12 $ 5.00 $1,148.91 $5,010.00 27 Schedule B BALANCE SHEET Thru June 2015 FY 2014/2015 Revenues Earned Projected Loss/Gain Fines & Fees $179,674 $180,000 ($326) -0.2% Media Rentals $78,760 $90,000 ($11,240) -12.5% Sales/Services Fees $957 $500 $457 91.4% Passport Services $144,849 $93,000 $51,849 55.8% Private Contributions $155,000 $130,000 $25,000 19.2% Totals: $559,239 $493,500 $65,739 13.3% *Balance for Year through June 2015 $65,739 28 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date: Jun 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Revenue Accounts Key 1290000- Library Fund 4101 Property Taxes-CY Secured 3,342,710.00 0.00 3,333,400.40 0.00 9,309.60 0.27 4102 Property Taxes-CY Unsecured 89,511.00 0.00 88,501.95 0.00 1,009.05 1.12 4103 Property Taxes-PY Sec&Unsec 55,010.00 0.00 42,125.10 0.00 12,884.90 23.42 4105 Property Taxes-Supplemental 78,741.00 0.00 82,660.08 0.00 -3.919.08 -4.97 4113 Property Tax-Post RDA Res Bic 140,340.00 0.00 140,340.00 0.00 0.00 0.00 4312 Library Fines and Fees 180,000.00 17,435.00 179,673.53 0.00 326.47 0.18 4401 Interest Earnings 61,760.00 0.00 34,976.25 0.00 26,783.75 43.36 4410 Media Rentals 90,000.00 7,431.97 78,759.86 0.00 11,240.14 12.48 4515 Information Service Fees 800.00 113.30 956.79 0.00 -156.79 -19.59 4565 Passport Processing Fees 75,000.00 12,946.00 117,561.00 0.00 -42.561.00 -56.74 4567 Passport Photo Fees 18,000.00 3,092.00 27,288.00 0.00 -9.288.00 -51.60 4570 Sale of Printed Materials 24,000.00 1,292.42 23,484.70 0.00 515.30 2.14 4740 Grant Income 20,000.00 0.00 10,651.28 0.00 9,348.72 46.74 4901 Other Revenue 420.00 0.00 0.00 0.00 420.00 100.00 4907 Private Contributions Library 130,000.00 25,000.00 155,000.00 0.00 -25.000.00 -19.23 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 4,316,292.00 67,310.69 4,315,378.94 0.00 913.06 0.02 Key 1291000-CA State Library 4740 Grant Income 108,430.00 0.00 147,802.61 0.00 -39.372.61 -36.31 Total for Org Key 1291000: 108,430.00 0.00 147,802.61 0.00 -39,372.61 -36.31 Key 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 3,140.00 0.00 1,861.06 0.00 1,278.94 40.73 4740 Grant Income 196,820.00 0.00 340,564.19 0.00 -143.744.19 -73.03 Total for Org Key 1292000: 199,960.00 0.00 342,425.25 0.00 -142,465.25 -71.24 Total for Revenue Accounts: 4,624,682.00 67,310.69 4,805,606.80 0.00 -180,924.80 -3.91 User:VGARCIA-Vivian Garcia Page: 1 Current Date: 07/27/2015 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:51:10 29 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date: Jun 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Expense Accounts Key 1290601 - Library Fund 5000 Regular Salaries 324,820.00 20,443.93 276,692.88 0.00 48,127.12 14.81 5030 Fringe Benefits 146,140.00 0.00 146,140.02 0.00 -0.02 -0.00 5100 Travel and Meetings 6,000.00 0.00 5,151.56 0.00 848.44 14.14 5102 Training 2,000.00 0.00 296.52 0.00 1,703.48 85.17 5105 Mileage 1,300.00 0.00 234.19 0.00 1,065.81 81.98 5150 Office Supplies& Equipment 2,000.00 193.92 1,616.65 0.00 383.35 19.16 5152 Computer Software 32,060.00 0.00 2,054.72 0.00 30,005.28 93.59 5160 Membership Dues 4,150.00 0.00 3,650.00 0.00 500.00 12.04 5200 Operations &Maintenance 8,200.00 0.00 5,270.31 0.00 2,929.69 35.72 5220 Cellular Technology 600.00 0.00 510.00 0.00 90.00 15.00 5300 Contract Services 72,340.00 28,576.75 66,929.56 1,024.43 4,386.01 6.06 5400 Telephone Utilities 10,500.00 925.49 10,409.68 0.00 90.32 0.86 5402 Water Utilities 5,300.00 695.48 5,225.12 0.00 74.88 1.41 5403 Electric Utilities 69,250.00 11,481.78 68,877.21 0.00 372.79 0.53 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5703 Capital Lease Payment 4,550.00 217.46 2,930.16 1,069.84 550.00 12.08 9329 Transfer Out-Library Cap Fund 2,600,000.00 0.00 2,600,000.00 0.00 0.00 0.00 Total for Org Key 129060/: 3,360,120.00 62,534.81 3,266,898.58 2,094.27 91,127.15 2.71 Key 1290603 - Literacy Services 5000 Regular Salaries 49,620.00 3,729.24 46,484.98 0.00 3,135.02 6.31 5010 Part Time Salaries 55,890.00 2,874.61 21,914.86 0.00 33,975.14 60.78 5030 Fringe Benefits 34,480.00 0.00 34,480.00 0.00 0.00 0.00 5100 Travel and Meetings 500.00 0.00 17.46 0.00 482.54 96.50 5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5160 Membership Dues 150,00 0.00 150.00 0.00 0.00 0.00 5200 Operations& Maintenance 5,250.00 75.96 2,381.17 0.00 2,868.83 54.64 5300 Contract Services 1,000.00 0.00 200.00 0.00 800.00 80.00 Total for Org Key 1290603: 149,390.00 6,679.81 105,628.47 0.00 43,761.53 29.29 Key 1290604- Bookmobile Services 5000 Regular Salaries 59,470.00 4,551.60 56,735.72 0.00 2,734.28 4.59 5010 Part Time Salaries 26,250.00 1,928.54 22,083.55 0.00 4,166.45 15.87 5030 Fringe Benefits 31,870.00 0.00 31,870.01 0.00 -0.01 -0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations & Maintenance 4,000.00 0.00 3,319.00 0.00 681.00 17.02 5220 Cellular Technology 1,010.00 76.59 649.29 0.00 360.71 35.71 5300 Contract Services 5,290.00 0.00 5,280.03 0.00 9.97 0.18 Total for Org Key /290604 128,540.00 6,556.73 119,937.60 0.00 8,602.40 6.69 Key 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 70.00 0.00 1,130.00 94.16 5160 Membership Dues 500.00 0.00 50.00 0.00 450.00 90.00 Total for Org Key 1290605: 1,700.00 0.00 120.00 0.00 1,580.00 92.94 Key 1290606-Archibald Library 5000 Regular Salaries 486,270.00 34,658.37 431,404.17 0.00 54,865.83 11.28 5005 Overtime Salaries 770.00 0.00 760.41 0.00 9.59 1.24 5010 Part Time Salaries 334,990.00 25,871.71 316,870.89 0.00 18,119.11 5.40 5030 Fringe Benefits 254,330.00 0.00 254,330.02 0.00 -0.02 -0.00 5100 Travel and Meetings 3,500.00 -430.00 2,808.04 0.00 691.96 19.77 User:VGARCIA-Vivian Garcia Page:2 Current Date: 07/27/2015 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:51:10 30 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date: Jun 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance "/o 5105 Mileage 200.00 0.00 35.57 0.00 164.43 82.21 5150 Office Supplies& Equipment 8,700.00 1,310.77 8,695.09 0.00 4.91 0.05 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 30.00 0.00 420.00 93.33 5200 Operations&Maintenance 210,310.00 17,540.92 176,335.11 0.00 33,974.89 16.15 5207 0 &M/Capital Supplies 7,840.00 0.00 7,831.00 0.00 9.00 0.11 5300 Contract Services 93,060.00 9,039.06 74,801.29 13,048.48 5,210.23 5.59 5703 Capital Lease Payment 2,550.00 327.49 2,519.34 30.66 0.00 0.00 Totalfor Org Key 1290606: 1,405,670.00 88,318.32 1,276,420.93 13,079.14 116,169.93 8.26 Key 1290607- Paul A. Biane Library 5000 Regular Salaries 587,200.00 42,715.17 522,488.35 0.00 64,711.65 11.02 5010 Part Time Salaries 360,000.00 24,507.27 290,699.58 0.00 69,300.42 19.25 5030 Fringe Benefits 305,440.00 0.00 305,440.02 0.00 -0.02 -0.00 5100 Travel and Meetings 5,500.00 10.00 4,254.54 0.00 1,245.46 22.64 5105 Mileage 300.00 274.86 274.86 0.00 25.14 8.38 5150 Office Supplies& Equipment 12,500.00 4,822.20 12,672.61 0.00 -172.61 -1.38 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 416.00 0.00 384.00 48.00 5200 Operations&Maintenance 247,500.00 16,967.04 175,841.87 4,831.65 66,826.48 27.00 5207 0&M/Capital Supplies 13,520.00 0.00 13,514.80 0.00 5.20 0.03 5215 0 & M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5300 Contract Services 79,270.00 9,330.65 59,774.26 11,750.24 7,745.50 9.77 5703 Capital Lease Payment 3,950.00 327.49 2,947.41 1,002.59 0.00 0.00 Total for Org Key 1290607: 1,623,980.00 98,954.68 1,388,324.30 17,584.48 218,071.22 13.42 Key 1290608 - Virtual Library 5000 Regular Salaries 27,480.00 1,341.17 22,438.89 0.00 5,041.11 18.34 5030 Fringe Benefits 12,920.00 0.00 12,920.00 0.00 0.00 0.00 5200 Operations&Maintenance 138,470.00 0.00 136,025.88 0.00 2,444.12 1.76 5300 Contract Services 6,000.00 2,255.90 2,380.90 0.00 3,619.10 60.31 Total forOrgKey1290608: 184,870.00 3,597.07 173,765.67 0.00 11,104.33 6.00 Key 1291602 -CA STATE LIBRARY 5010 Part Time Salaries 6,000.00 1,012.61 1,282.69 0.00 4,717.31 78.62 5030 Fringe Benefits 1,000.00 0.00 1,000.00 0.00 0.00 0.00 5100 Travel and Meetings 3,000.00 0.00 78.32 0.00 2,921.68 97.38 5200 Operations& Maintenance 22,530.00 1,308.15 12,646.46 0.00 9,883.54 43.86 5300 Contract Services 47,270.00 0.00 22,262.99 0.07 25,006.94 52.90 5501 Admin./General Overhead 1,240.00 0.00 1,240.00 0.00 0.00 0.00 5606 Capital Outlay-Fum/Fixtures 5,390,00 0.00 5,383.20 0.00 6.80 0.12 5720 Misc Contributions to City 22,000.00 0.00 0.00 0.00 22,000.00 100.00 Taal for Org Key 1291602: 108,430.00 2,320.76 43,893.66 0.07 64,536.27 59.51 Key 1292602- Staff Innovatn End(CA St Lib) 5010 Part Time Salaries 8,050.00 21,479.19 21,479.19 0.00 -13,429.19 -166.82 5030 Fringe Benefits 1,000.00 0.00 1,000.00 0.00 0.00 0.00 5100 Travel and Meetings 58,200.00 116.55 40,801.25 0.00 17,398.75 29.89 5200 Operations& Maintenance 120,750.00 2,937.27 91,880.04 0.00 28,869.96 23.90 5300 Contract Services 10,000.00 0.00 4,296.00 0.00 5,704.00 57.04 5501 Admin./General Overhead 1,960.00 0.00 1,960.00 0.00 0.00 0.00 Total for Org Key 1292602: 199,960.00 24,533.01 161,416.48 0.00 38,543.52 19.27 Total forExpense Accounts: 7,162,660.00 293,495.19 6,536,405.69 32,757.96 593,496.35 8.28 User:VGARCIA-Vivian Garcia Page:3 Current Date: 07/27/2015 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:51:10 31