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HomeMy WebLinkAbout2016/02/24 - Agenda Packet - Specialcity of ANL"U UCAMONGAI eL AGENDA CITY COUNCIL SPECIAL MEETING Wednesday, February 24, 2016 � 8:30 a.m. City Hall + Tri -Communities Room 10500 Civic Center Drive � Rancho Cucamonga, CA 91730 A. CALL TO ORDER: Al. Pledge of Allegiance A2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams B. COMMUNICATION FROM THE PUBLIC: This is the time and place for the general public to address the City Council on any item listed on the agenda. State law prohibits the City Council from addressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Mayor and not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. C. ITEMS OF DISCUSSION: Cl. DISCUSS AND FINALIZE INTERVIEW QUESTIONS, INTERVIEW CANDIDATES AND SELECT AND APPOINT MEMBERS TO THE WEST -SIDE DISTRICTS CITIZENS' OVERSIGHT COMMITTEE. D. ADJOURNMENT I, Linda A. Troyan, City Clerk Services Director, of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on February 18, 2016, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City's website. Linda A. Troyan, MMC City Clerk Services Director, City of Rancho Cucamonga STAFF REPORT ADMINISTRATIVE SERVICES GROUP Date: February 24, 2016 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Services By: Chris Bopko, Management Analyst Ili RANCHO C;UCAMONGA Subject: INTERVIEW OF CANDIDATE(S) TO THE WEST -SIDE DISTRICTS CITIZENS' OVERSIGHT COMMITTEE On November 17, the Council adopted Resolution 15-207 establishing the West -side Districts Citizens' Oversight Committee. This Committee has financial oversight of PD 85, LMD 1 and SLD 2, which are the major special districts facing fiscal challenges on the West -side. The purpose of the Committee is to review the annual audit after it is prepared, confirm that the revenues received from the assessments were spent appropriately, and report the results of its review to the Council and the community on an annual basis. Furthermore, the resolution states that the Committee must consist of 5 members, meet up to four times per year, and prepare a written report regarding expenditures to the Council at a public meeting. The City began recruiting for this Committee in November 2015 and the application deadline was 5:00 pm, January 19, 2016. The application(s) received are attached. The City Council resolution states that applicants will be interviewed and appointed by the City Council. For your meeting on February 24, 2016, we will start with a briefing and then conduct the interviews as indicated on the attached schedule. Once the City Council has completed its interviews, the determination can be made as to the appropriate next steps. RESOLUTION NO. 15-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING THE WEST -SIDE DISTRICTS CITIZENS' OVERSIGHT COMMITTEE WHEREAS, the City of Rancho Cucamonga, California (the "City") has established landscape and lighting assessment districts (the "LMDs") and street lighting districts (the "SLDs") pursuant to the Landscaping and Lighting Act of 1972 ("1972 Act") (California Streets and Highways Code section 22500 et seq.); and WHEREAS, the LMDs and SLDs (collectively, the "districts') are located in communities throughout the City's west side, and provide a variety of park maintenance, landscape maintenance, and street lighting services that specially benefit properties within the respective districts; and WHEREAS, the City Council desires to form the West -Side Districts Citizens' Oversight Committee (the "Committee") to provide oversight of the revenues received in certain districts through the review of annual financial audits for any district that is mandated to have oversight by the Committee; and WHEREAS, the City Council desires to solicit applicants for the Committee; and WHEREAS, the City Council has determined that LMD 1, PD 85, and SLD 2 shall be subject to the oversight of the Committee after the Committee is formed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: 1. Committee: The West -side Districts Citizens' Oversight Committee is hereby established. 2. Purpose: The purpose of the Committee is to provide oversight of the revenues received from properties located within certain districts through the review of annual financial audits for any district that is mandated to have oversight from the Committee. 3. Committee Composition: The Committee shall consist of five members of the public who do not serve on any other standing City Committee, Board, or Commission. a. All members of the Committee shall be registered voters, and must reside and own property within any district under the oversight of the Committee. b. The City Council shall solicit members of the Committee through an open application process. 4. Appointment: Committee members shall be appointed as follows: a. The City Clerk is hereby directed to solicit applications from prospective members of the public. Resolution No. 15-207 — Page 1 of 4 b. The City Council will review the applications, interview, and appoint Committee members. 5. Committee Responsibilities: The Committee shall have the following responsibilities for each fiscal year in which specified districts under their oversight collect revenues: a. Review the City's annual independent audit report with respect to the designated districts after it is prepared. b. Prepare and submit an independent written report to be presented to the City Council at a public meeting and made available to the public. C. The report shall summarize the results of the Committee's review of the City's annual independent audit report as it pertains to the identified respective districts. d. The Committee shall have no budgetary 'or operational decision-making authority and shall not allocate financial resources. 6. Compensation: Committee members shall serve without compensation. 7. Committee Operations: The Committee shall: a. Elect a Chair and Vice Chair at the first meeting of the Committee. Thereafter, the Committee shall annually elect a Chair and a Vice Chair, who shall act as Chair only when the Chair is absent. In the event the Chair seat or Vice Chair seat becomes vacant, the Committee shall elect a replacement Chair or Vice Chair at the next available meeting. b. Meet up to four times annually in fulfillment of their responsibilities. C. Conduct meetings in accordance with the Ralph M. Brown Act. d. Receive reasonable administrative or technical assistance from the Administrative Services and/or Public Works Services Department staff, to fulfill its responsibilities. 8. Term: Committee members shall serve for a term of four years. Members' terms are to be staggered. At the Committee's first meeting, members will draw lots to select three members to serve a four-year term; the remaining members will serve a two-year term. Other than for vacancies occurring prior to the end of a Committee member's term, subsequent appointments shall be made in accordance with the procedures outlined above. 9. Vacancies: a. The City Council may remove any Committee member by a majority vote and his or her seat shall be automatically deemed vacant. b. The City Council shall fill any vacancies on the Committee. Resolution No. 15-207 — Page 2 of 4 10. Districts Subject to Committee Oversight: a. The Committee shall have oversight of LIVID 1, PD 85, and SLD 2. Resolution No. 15-207 -- Page 3 of 4 PASSED, APPROVED, AND ADOPTED this 171' day of November 2015. AYES: Kennedy, Michael, Spagnolo, Williams NOES: Alexander ABSENT: None ABSTAINED: None 41664'�Is ichael, Ma or ATTEST: A406� J ice C. Reynolds, Cit Jerk 1, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Special Meeting of said City Council held on the 17th day of November 2015. Executed this 18th day of November 2015, at Rancho Cucamonga, California. Reynolds,Pice C. 7 Resolution No. 15-207 — Page 4 of 4 West -Side Oversight Committee Interviews FEBRUARY 24, 2016 (1) 8:40am — 8:55am — Mr. Jack Lieberman (2) 9:00am — 9:15am — Ms. Theresa Marji (3) 9:20am — 9:35am — Mr. Ken Horton (4) 9:40am — 9:55am — Ms. Susan Raimey BREAK — 10 MINUTES (5) 10: loam — 10:25am — Mr. Hank Stoy (6) 10:30am — 10:45am — Mr. Jerry Emilio (7) 10:50am — 11:05am — Mr. David Demauro (8) 11: l Oam — 11:25am — Mr. Michael Jones (9) 11:30am — 11:45am — Mr. Gary L. Rea LUNCH — 30 MINUTES (10) 12:20pm — 12:35pm — Mr. Joseph (Joey) Catuara (11) 12:40pm — 12:55pm — Ms. Velma Gilbert (12) 1:00 pm — 1:15 pm — Mr. Sean Harvath 1:\CITYCLK\DATA\COUNCIL. COMMISS IONS. BOARDS\West-Side Oversight Committee\West-Side November 2015 Recruitment\Interview Schedule.doci Questions for West Side Oversight Committee Applicants: 1. Tell us about your background and interest in serving on this committee. What specific skills or talents related to communication, financial management, real estate, maintenance operations or public governance, do you possess and how would that benefit the west side oversight committee? 2. The purpose of this committee is to annually review the expenditure reports prepared by independent outside auditors for PD 85 and the LMD's so that the rate payers know that dedicated landscape funds were spent appropriately within the District. How do you envision your role in working with the auditors and helping share their reports to build trust and promote transparency in our community? 3. The City's funding structure since incorporation has placed an emphasis on each area of the City (west side, Terra Vista, Victoria, Etiwanda, etc...) self -funding the landscape and park improvements in their area without relying on general fund dollars from other areas of the City. What ideas or suggestions do you have to address the fiscal challenges on the west side, both in terms of reducing expenses and increasing revenue? 4. What do you think are the fiscal challenges facing the City in providing additional maintenance funding for the landscape amenities funded by PD85 and the LMD's? 5. Is there any information about yourself that you would like to share as we consider your application for the West Side Oversight Committee?