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HomeMy WebLinkAbout2015/09/03 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, September 3, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Janet Temkin. Present were Members Coberly, DeVries, and Hairston. Tompkins was absent. Also present were: Michelle Perera, Library Director, Brian Sternberg, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Margaret Hatanaka, Adult Services Supervisor, Angelica Trummell, Biane Library Children's Services Supervisor and Carol Durkel, Library Technician. Lori Sassoon, City of RC Deputy City Manager for Administrative Services representing the West-side Parks and Lighting District Measure A. B. PUBLIC COMMUNICATIONS There were none. C. PUBLIC PRESENTATION Cl. Presentation and discussion update on West-side Parks and Lighting District by Lori Sassoon, Deputy City Manager/Administrative Services. A PowerPoint presentation and flyers were distributed concerning Measure A. Lori Sassoon, Deputy City Manager/Administrative Services answered questions from the Board regarding a lawsuit which challenged the City Attorney's Analysis of Measure A which was denied by the judge, whether there was a Survey conducted and how much the Special Election was going to cost the City — yes, there was a survey earlier this year and the cost is estimated at $100,000 Sassoon answered. D. CONSENT CALENDAR D1. Consideration to approve Minutes of August 6, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member DeVries. Motion carried 4-0-1 (with Tompkins absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. Library Board Minutes September 3, 2015 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Library Director Perera mentioned the new Strategic Services Plan(SSP) deadline was September 30" - a future meeting could include a discussion session with the Board for feedback. There will be an added component in the SSP which will include Library staff contributions and goals. Michelle Perera, Library Director, presented an oral update on the Biane Library second floor. Bids by contractors are due mid-September and there were a lot of them showing interest in the project attending the pre-bid open house. Consideration of schedule for construction during off hours of the Library and Theater from about 8pm—8am so as not to disrupt services unless it alters numbers significantly then we will have to re-negotiate. Wanted to make Board aware of recent activity at Berkeley Public Library getting media attention with the resignation of the Library Director concerning the weeding practices of the library. Director Perera reiterated that the Rancho Public Library has a good collection development policy and that we are not a research library and not an archive but a popular materials library and we want to keep our collection fresh so there needs to be some weeding in order to keep the collection current and in good condition since shelving space is limited and that most of the collection would be in circulation. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 9. E2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera stated digital services continue to be very popular and we will continue to enhance our downloadable eBooks collection to meet public demand. President Temkin asked about Tutor.com statistics being relatively low and the reason being it was during the summer months, it continues to be very popular servicing elementary school through college age patrons. Although it is an expensive program, it is well worth it as it gets much usage. Library Director Perera reviewed the budget spreadsheets with the Board. Member Coberly asked about photocopy figures on page 16 since there are some large entries on some days. Library Director Perera stated that these are due to when staff inputs the intake from public copiers. E3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, spoke about the Play and Learn Workshops which were just held at the Archibald Library. Back to Basics Tutoring will start soon at both locations with many students signed up and about 90 Tutors volunteering. Both Libraries will be very busy now that school has started. Library Board Minutes September 3, 2015 Page 3 Renee and Angelica will be attending a Play Summit at the Sacramento Public Library next weekend which is the second time for the event. They will be speaking on the "Transformative Effect of Bringing Play to Our Library" using the opportunity to promote the Play&I eam IslandsT". E4. Consideration and discussion regarding Archibald Library. The oral report was presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, stated as part of the effort to increase adult programming at the Libraries, there will be a water-wise gardening program presented by the Cucamonga Valley Water District (CVWD) at the Archibald Library tonight 6pm. Also the San Bernardino County Sheriff's Department will hold a Parks and Public Safety presentation on Saturday, September 19 at Ipm at the Archibald Library. E5. Consideration and discussion regarding Paul A. Biane Library. The oral report was presented by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that on September 18th we will have the Hispanic Heritage Cultural Arts Night 7pm. Flyers and tickets were distributed. The event will include a live Latin Jazz and Salsa band, Flamenco dance performers, crafts and activities for the whole family. F. BOARD BUSINESS F1. Consideration and discussion regarding Board announcements. The oral report will be presented by staff. Library Director Perera reminded the Board of the upcoming California Library Association Conference and asked them to please e-mail her if they would like to attend. She recommended a program on Advocacy on Thursday, November 5`h, with other programs on Friday and Saturday. If the Board wants other recommendations from Michelle, they should email her. F2. Consideration and discussion regarding an update to the Library Patron Policy in response to the Archibald teen incident presented by Renee Tobin, Library Services Manager. Michelle Perera, Library Director, started by giving the Board an update on the recent incident at the Archibald Library with the attempted sexual solicitation by a male to a boy.With the boy's commendable response of alerting Library staff and the quick response by three police squad cars, the suspect was quickly arrested. He made bail and continued his criminal behavior a few days later in a library in San Diego County which is his residence, his parents reside locally. He was re-arrested with bail set at a quarter of a million dollars.To summarize,we were fortunate that the young man propositioned was not harmed due to his good judgment and the immediate response by staff and the Sheriff s department. Library Board Minutes September 3, 2015 Page 4 This is something that should not happen at our Library and one of the things we're planning is training for the staff by the Sheriff's department on recognizing and observing deviant behavior, and how to be aware to help prevent future incidents. Also an update to the Patron Policy which included restricting seating in the Teen area to teens and family members with the exception of Study Rooms in the Teen area. Board members responded with comments on some wording which needed changing. The Board approved the revisions as presented with a few revised language. Approval of revised Library Patron Policy with aforementioned changes. MOTION: Moved by Member Hairston, seconded by Member Coberly. Motion carried 4-0-1 (with Tompkins absent). F3. Consideration and discussion regarding the Library Holds process and fees. A PowerPoint presentation was given by Brian Sternberg,Assistant Library Director. After some discussion,Member Coberly commented he thought the numbers were insignificant and that he was suggesting removing the fee. Member Hairston concurred. Library Director Perera said it might increase the number of holds which could impact staff time since the system cannot differentiate. The Board decided to wait until next month until staff could devise a fix or recommend an alternative solution. Director Michelle presented a short PowerPoint on Renee Tobin's history with the RC Library and her forthcoming retirement. She said a few words of gratitude to Renee for her 21 years of service. Member DeVries also thanked Renee for all the years she has given as her children have grown up knowing her at the Library. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING G1. Continue the discussion and report on patron hold fees and overall fees. Library Board Minutes September 3, 2015 Page 5 H. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Coberly. Motion carried 4-0- 1 (with Tomkins absent). The meeting adjourned at 7:25 p.m. to refreshments in the De Anza Room. Respectfully submitted, Carol Durkel Library Technician Approved: October 1, 2015