HomeMy WebLinkAbout2015/05/07 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular scheduled meeting of the Library Board of Trustees was held on Thursday, May 7,
2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:05 p.m. by Member Hairston.
Present were Members DeVries, Hairston and Tompkins.
Also present were: Michelle Perera, Library Director, Francie Palmer,Communications Manager,
Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference
Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative
Secretary.
B. PUBLIC COMMUNICATIONS
Library Foundation Member Rebecca Davies handed out flyers and invited the Library Board
Members to purchase tickets to the Tour de Fork on Thursday, June 11.
Member Coberly arrived at 6:10 p.m.
C. PUBLIC PRESENTATION
Cl. Presentation and discussion regarding the 2015 Special Olympics World Games Host
Town Activities. Presented by Francie Palmer, Communications Manager.
Francie Palmer, Communications Manager, presented a PowerPoint Presentation on the 2015
Special Olympics World Games Host Town Activities in Rancho Cucamonga to the Members.
C2. Presentation and discussion update on West-Side Parks and Lighting District. Presented
by Francie Palmer, Communications Manager.
Francie Palmer, Communications Manager, presented a PowerPoint Presentation on West Side
Parks and Lighting District to the Members.
D. CONSENT CALENDAR
D1. Consideration to approve Minutes of April 2, 2015.
Library Board Minutes
May 7, 2015
Page 2
MOTION: Moved by Member DeVries to approve the minutes, seconded by Member Tompkins.
Motion carried 4-0-1 (with Temkin absent).
D2. Consideration to approve Appropriate Attire for Library Services Employees and
Volunteers Policy.
The item was removed by Library staff and will return on the agenda at the next meeting.
E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Consideration and discussion regarding the Library Status Report. The oral reports will be
presented by staff.
a. Consideration and discussion regarding general announcements. The oral report
will be presented by Michelle Perera, Library Director
Library Director Perera updated the Members on the events that would be held at the Library
during the month of May. Flyers of the events were presented to the Members.
Michelle Perera, Library Director, updated the Members on the status of the second floor.
Michelle Perera, Library Director, stated that the Library filled the position for the Assistant
Library Director. Brian Sternberg will be starting June 1" and will attend the next Library Board
of Trustees meeting.
Library Director Perera stated that Karye Hood, Reference Services Coordinator, will be retiring
and this is her last Library Board meeting.
b. Consideration and discussion regarding a review of Library statistics. The oral
report will be presented by Michelle Perera, Library Director.
Library Director Perera reviewed the Library statistics spreadsheets beginning on page 11.
E2. Consideration and discussion regarding the Library Budget Report. The report will be
presented by Michelle Perera, Library Director.
Library Director Perera reviewed the budget spreadsheets starting on page 20 with the Board.
E3. Consideration and discussion regarding the Children's Services. The oral report will be
presented by Renee Tobin, Library Services Manager.
Library Board Minutes
May 7, 2015
Page 3
Library Services Manager Tobin stated that children's staff which consisted of Angelica
Trummell, Children's Services Librarian-Biane, Wess Garcia, Programming Librarian and
Margaret Hatanaka, Children's Services Librarian-Archibald were attending a Touch points
Workshop this week. The training that they will receive this week will enable them to teach other
Library staff in southern California.
Renee Tobin, Library Services Manager, presented an oral report to the Members on the ELF
meeting which the Library will be hosting next Thursday, May 14, Celebration Hall.
Library Services Manager Tobin stated that the Summer Reading Program will kick-off at the
Summer in the City event on Friday, May 29, from 7 to 8:30 p.m.
E4. Consideration and discussion regarding Archibald Library. The oral report will be
presented by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated that Lessa Pelayo-Lozada, Reference
Librarian, created a beautiful display case at the Archibald Library for Asian Pacific Islander
Cultural Arts Month.
Reference Services Coordinator Hood stated that Cucamonga Valley Water District will be
participating in the Local History Cultural Arts Night which will be held in June. She stated that
there is book display on water conservation at the Archibald Library.
E5. Consideration and discussion regarding Paul A. Biane Library. The oral report will be
presented by Cara Vera, Senior Librarian.
Senior Librarian Vera thanked Karye Hood for being such an amazing and careful Manager. Karye
is passionate about the collections.
Cara Vera, Senior Librarian, reviewing the events for Asian Pacific Islander Cultural Arts Night
which will be held on Friday, May 15, at the Cultural Center from 7 to 9 p.m.
Cara Vera, Senior Librarian, reviewed the Poetry Night that Allen Callaci, Literacy Librarian and
Lessa Pelayo-Lozada, Reference Librarian held at the Biane Library with the Members.
F. BOARD BUSINESS
Fl. Consideration and discussion regarding Board announcements. (Comments to be limited
to 3 minutes per Board Member.)
Library Board Minutes
May 7, 2015
Page 4
Member Tompkins stated she and Member DeVries had attended Arbor Day. She reviewed the
day with the Members.
G. IDENTIFICATION OF ITEMS FOR NEXT MEETING
G1. Second Floor Update
G2. Tween Programs
G3. Appropriate Attire for Library Services Employees and Volunteers Policy
H. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn to June 4 at 6:30 p.m., seconded by Member
Hairston. Motion carried 4-0-1 (with Temkin absent). The meeting adjourned at 7:26 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: June 4, 2015