HomeMy WebLinkAbout2015/06/04 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular scheduled meeting of the Library Board of Trustees was held on Thursday, June 4,
2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Janet Temkin.
Present were Members Coberly, Hairston and Tompkins.
Also present were: Michelle Perera, Library Director,Brian Sternberg,Assistant Library Director,
Renee Tobin, Library Services Manager, Barb Tuckerman, Circulation Supervisor Biane Library,
Carol Durkel, Office Specialist 11,Wess Garcia, Children's Programming Librarian, Lessa Pelayo-
Lozada, Librarian, and Melvin Racelis, Library Technician.
B. PUBLIC COMMUNICATIONS
There were none.
C. CONSENT CALENDAR
Cl. Consideration to approve Minutes of May 7, 2015.
MOTION: Moved by Member Hairston to approve the minutes, seconded by President Pro Tem,
Coberly. Motion carried 4-0-1 (with DeVries absent).
C2. Consideration to approve Library Dress Code Policy Guidelines. Barb Tuckerman,
Circulation Supervisor was there to call attention to specific sections which needed final approval.
Luella suggested the wording change for the second paragraph, Background section to read:
"To provide the public with an immediate first impression of professionalism, positive image and
excellent service. In addition to the aforementioned, safety issues are also a concern."
In the section of bulleted examples of inappropriate attire: "Sandals. No open toed shoes for Pages
or Circulation Clerks." Michelle Perera suggested the words "for Pages or Circulation Clerks" be
deleted from the line.
MOTION: Moved by President Pro Tem Coberly to approve the policy with the revisions as
stated, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent).
Library Board Minutes
June 4, 2015
Page 2
D. LIBRARY DIRECTOR'S STAFF REPORTS
D I. Consideration and discussion regarding the Library Status Report. The oral reports will be
presented by staff.
a. Consideration and discussion regarding general announcements. The oral report
was presented by Michelle Perera, Library Director
Library Director Perera began by introducing Brian Sternberg, the new Assistant Library Director.
Michelle Perera, Library Director, presented an oral update on the Budget Meeting she had just
attended mentioning the 10% increase in Property Taxes and the plan to hire a Fund Development
Coordinator shared with Community Services to aggressively fundraise for both the Library
Foundation and the Community Foundation.
Director Perera updated members on the status of the second floor timeline, with construction bids
in early July, awarding the contract in early August, construction starting in late August or
September and projected completion by August of 2016 in time for the Biane Library's 10 Year
Anniversary. A small visual presentation showed the current first and second floors of the Library
and the architectural floor plan showing offices, classroom, early learning space and the art room
for Phase 1.
b. Consideration and discussion regarding a review of Library statistics. The oral
report will be presented by Michelle Perera, Library Director.
Library Director Perera reviewed the Library statistics spreadsheets beginning on page 12.
D2. Consideration and discussion regarding the Library Budget Report. The report will be
presented by Michelle Perera, Library Director.
Library Director Perera reviewed the budget spreadsheets starting on page 16 with the Board. She
stated that Passport revenue was high for April earning $22,000 for the month, with May projected
to be even higher.
D3, D4, D5. Consideration and discussion regarding the Children's Services, the Archibald
Library and the Paul A. Biane Library. The oral report will be presented by Renee Tobin, Library
Services Manager.
Library Board Minutes
June 4, 2015
Page 3
Renee Tobin, Library Services Manager, stated that the Back to Basics Graduation took place on
May 15 followed that evening by the Asian Pacific Islander Cultural Arts Night. Star Wars Day
on May 23 drew over 1500 people. Summer Reading Program Kickoff: "Summer in the City"took
place on May 29" at Central Park and 800 people signed up for both Libraries. Renee mentioned
the State Library is promoting 1,000,000 readers and Rancho Cucamonga's goal is 6,000 readers.
The theme this year is "Read to the Rhythm". Tour de Fork will take place on Thursday, June 1 Id'
at Victoria Gardens and Local History Night will be on Friday, June 12. The flyer was distributed
to the Board members as well as tickets for the event.
D6. Consideration and discussion regarding Library Programming Update.The oral update will
be presented by Library staff.
Wess Garcia, Programming Librarian, Melvin Racelis, Library Technician and Lessa Pelayo-
Lozada, Librarian gave oral updates and PowerPoint presentations.
Wess Garcia spoke about the STEM programs offered at the Library. A STEM Petting Zoo took
place in March attended by 6-11 year olds with a caregiver. It was a big success. People thoroughly
enjoyed the self-guided environment and appreciated the time to explore various types of STEM
activities including designing robots, using circuits and 3D printing. He invited the Board to attend
future petting zoos.
Melvin Racelis gave the next presentation on 3D printing and DJ equipment which debuted during
Teen Tech Week. One grant for over$5,000 was from Maker Lab Club Donation which sent four
(4) 3D Printers (2 for each Library); and the second grant was from YALSA which provided
$1,000 grant funds to be used for purchase of equipment for a DJ Program. A recent program
coinciding with the Star Wars theme was R2132 3D Printing where attendees created a miniature
3 dimensional R2D2. Melvin showed samples of the 3D prints as well as the machine.
The final presentation by Lessa Pelayo-Lozada, Librarian at the Archibald Library was on the new
Tween programs at the Libraries — ages 9 — 12 years. The R2D2 printing was part of this. There
were 48 attendees at the Tween programs and Lessa stated future Round 2 for Tweens was
forthcoming and will occur the 2nd Tuesday and Wednesday of each month at each Library.
E. BOARD BUSINESS
E1. Consideration and discussion regarding Board announcements. (Comments to be limited
to 3 minutes per Board Member.)
Member Sara Tompkins gave an oral report on the Marketing Workshop she attended at the
Ontario Library. She said there was much interest about the Bookmobile.
Library Board Minutes
June 4, 2015
Page 4
President Temkin thanked the Library staff for the outreach to the Schools for the Summer Reading
Program.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F1. Discussion of the Fees imposed at Circulation.
G. ADJOURNMENT
MOTION: Moved by President Pro Tem Bob Coberly to adjourn the meeting to August 6, 2015,
seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). The meeting
adjourned at 7:32 p.m.
Respectfully submitted,
Carol Durkel
Office Spec 11
Approved: August 6, 2015