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HomeMy WebLinkAbout2015/08/06 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, August 6, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Pro Tem Coberly. Present were Members Coberly, DeVries, Hairston and Tompkins. Also present were: Janice Reynolds, City Clerk, Michelle Perera, Library Director, Brian Sternberg, Assistant Library Director, Renee Tobin, Library Services Manager, Margaret Hatanaka, Adult Services Supervisor and Angelica Trummell, Children's Services Supervisor. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office — Oath of Office will be administered to re-appointees Robert Coberly and Luella G. Hairston by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to Robert Coberly and Luella G. Hairston. C. CONSENT CALENDAR Cl. Consideration to approve Minutes of June 4 and July 2, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by President Pro Tem, Coberly. Motion carried 4-0-1 (with Temkin absent). C2. Approval of 2016 Holiday Calendar. MOTION: Moved by Member DeVries to approve the 2016 Holiday Calendar, seconded by Member Hairston. Motion carried 4-0-1 (with Temkin absent). D. LIBRARY DIRECTOR'S STAFF REPORTS Dl. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. Library Board Minutes August 6, 2015 Page 2 a. Consideration and discussion regarding general announcements. The oral report was presented by Michelle Perera, Library Director Library Director Perera updated the Board on the second floor of the Biane Library. She stated that the City Council approved at their meeting last night to move forward with the Tenant Improvements Project. She reviewed the scheduled for the project with the Board. Michelle Perera, Library Director, stated that the Library recently had some staffing changes. With the retirement of Karye Hood, she introduced Margaret Hatanaka, the new Adult Services Supervisor. She also introduced Angelica Trummell as the new Children's Services Supervisor. The position had not been filled and was approved in the 2015-2016 Budget. Director Perera stated that Renee Tobin, Library Services Manager, would be retiring at the end of September. President Pro Tem Coberly stated that the next order of Business would be Public Communications. E. PUBLIC COMMUNICATIONS Ruty Cohen of Rancho Cucamonga stated she would like to talk with the Library Board of Trustees regarding the Holds Fee which is charged to the patrons when transferring a book from one Library. She stated that not all children and adults are able to pay for this fee when borrowing books. She would like the Board to consider this fee carefully. President Pro Tem Coberly state that the next order of Business would be Board Business. F. BOARD BUSINESS F2. Consideration and discussion regarding Library Holds process and fees. The oral update will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, presented an oral report on the Library Holds Process and Fees. He included a PowerPoint Presentation. After discussion, President Pro Tem Coberly requested that the item return and be placed on the agenda for the next meeting. Library Board Minutes August 6, 2015 Page 3 President Pro Tem Coberly turned the meeting over to Member Hairston stating that he needed to leave at this time. President Pro Tem Coberly left at 7:10 p.m. Member Hairston thanked Ruty Cohen for coming and presenting to the Board. Member Hairston returned to Library Director's Staff Reports. D. LIBRARY DIRECTOR'S STAFF REPORTS b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 12. D2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets starting on page 21 with the Board. D3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, reviewed the Summer Reading Program with the Board. She stated that the Library staff did a great job with the program this summer. D4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, stated that in the future there will be the opportunity for other library staff members to become more involved with programming of the computer classes at the Archibald Library. She stated that Reference Librarian Lessa Pelayo- Lozada will be taking care of Reader's Circle. Adult Services Supervisor Hatanaka stated that "Fall into Fun" Cultural Arts Night will be held on Friday, October 23, from 7 to 9 p.m. at the Archibald Library. D5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Angelica Trummell, Children's Services Supervisor. Library Board Minutes August 6, 2015 Page 4 Angelica Trummell, Children's Services Supervisor, reviewed the Local History Night which was held in June at the Biane Library with the Board. There were approximately 350 attendees. On June 20, Super Hero was held with 145 in attendance. Hispanic Heritage Cultural Arts Night will be held on Friday, September 18, at the Biane Library. F. BOARD BUSINESS Fl. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) Member Hairston reviewed her attendance at the American Library Association conference in San Francisco in June with the Board. Library Director Perera stated that California Library Association will be held in Pasadena this year on November 6 and 7`h. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING G1. Library Holds process and fees. H. ADJOURNMENT MOTION: Moved by Member DeVries to adjourn, seconded by Member Hairston. Motion carried 4-0-1 (with Temkin absent). The meeting adjourned at 7:34 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 3, 2015