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Home My WebLink About2016/03/29 - Agenda Packet - West-Side Citizens' Oversight Committee WEST-SIDE OTiZENS' OvERSiGNT Comm ee AGENDA MAR ti 2% 2016 t .. „ 3:30 30 P m. -- RAINS Room Rancho Cucamonga Civic Center 10600 Civic Center Drive Ranches Cucamonga, California 91730-3801 SPECIAL ANNUAL MEETING A. CALL TO ORDER Al. Pledge of Allegiance A2. Roll Call: Joey Catuara, David DeMauro,Velma Gilbert, Sean Harvath,Theresa Marji A3. Tour with Public Works B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the West-Side Districts Citizens'Oversight Committee on any item listed or not listed on the agenda. State law prohibits the Committee from addressing any issue not previously included on the Agenda.The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. ITEM(S) FOR DISCUSSION — 6:00 P.M. Cl. Swearing-in of Committee Members C2. Assignment of Staggered Terms for Committee Members C3. Election of Committee Chair and Vice Chair for 2016 D. ADJOURNMENT 1, Linda A. Troyan, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certifies that a true, accurate copy of the foregoing agenda was posted on March 24, 2016 at 5:30 pm per Government Code 54954.2 at 10500 Civic Center Drive. City of Rancho Cucamonga Linda A. Troyan, MMC City Clerk Services Director STAFF REPORT ADMINISTRATIVE SERVICES GROUP Date: March 29, 2016 CRANCHO UCAMONGA To: West-Side Citizens' Oversight Committee From: Lori Sassoon, Deputy City Manager/Administrative Services��ij By: Chris Bopko, Management Analyst III VV�� Subject: INAUGURAL WEST-SIDE CITIZEN'S OVERSIGHT COMMITTEE MEETING OVERVIEW Thank you for your desire to serve on the West-Side Citizens' Oversight Committee! The City appreciates your service and the important role you have in reviewing LMD 1, SLD 2 and PD 85's expenditures, and providing an annual report to the public and City Council. As you are aware, the City Council has formed this Committee to provide oversight of the revenues received in LMD 1, SLD 2 and PD 85, through the review of the financial audit. The Committee shall meet up to four times annually, including once to review the audit, and a second time to present the results to the public and City Council. In accordance with the Council resolution, the Committee has no budgetary or operational decision-making authority, and shall not allocate financial resources. However, we do hope the Committee will be an important voice for property owners, and provide feedback and help communicate about the ongoing financial issues in these lighting and landscaping assessment districts. Resolution 15-207, which established this Committee, is enclosed so you can read in detail about the responsibilities of the Committee. With this inaugural meeting, City staff has outlined the agenda for this meeting: • Tour with Public Works: We will be going into the field with our Public Works team to see some of the recent work done in selected areas within LMD 1 and PD 85. Transportation will be provided. Please do dress comfortably and wear walking shoes. We expect to return to City Hall at approximately 6:00 pm. • Review and discussion on the Mechanics of LMD. SLD and PD 85 Assessments: City staff will give a PowerPoint presentation detailing the history, mechanics, and administration of LMD, SLD and PD 85 Assessments with time to answer questions. • Taking the Oath of Office: Elected Committee members will be sworn in by the City Clerk's Office. • Election of the next Committee Chair and Vice Chair: The Committee will vote to determine these offices. Additionally, members will draw lots to select three members to serve a four year term; the remaining members will serve a two-year term. Please feel free to contact me in advance of the meeting if you have any questions. I am happy to help and provide you with any clarifications you may need. RESOLUTION NO. 15-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING THE WEST-SIDE DISTRICTS CITIZENS' OVERSIGHT COMMITTEE WHEREAS, the City of Rancho Cucamonga, California (the "City") has established landscape and lighting assessment districts (the "LMDs") and street lighting districts (the "SLDs") pursuant to the Landscaping and Lighting Act of 1972 ("1972 Act") (California Streets and Highways Code section 22500 et seq.); and WHEREAS, the LMDs and SLDs (collectively, the "districts") are located in communities throughout the City's west side, and provide a variety of park maintenance, landscape maintenance, and street lighting services that specially benefit properties within the respective districts; and WHEREAS, the City Council desires to form the West-Side Districts Citizens' Oversight Committee (the "Committee") to provide oversight of the revenues received in certain districts through the review of annual financial audits for any district that is mandated to have oversight by the Committee; and WHEREAS, the City Council desires to solicit applicants for the Committee; and WHEREAS, the City Council has determined that LMD 1, PD 85, and SLD 2 shall be subject to the oversight of the Committee after the Committee is formed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: 1. Committee: The West-side Districts Citizens' Oversight Committee is hereby established. 2. Purpose: The purpose of the Committee is to provide oversight of the revenues received from properties located within certain districts through the review of annual financial audits for any district that is mandated to have oversight from the Committee. 3. Committee Composition: The Committee shall consist of five members of the public who do not serve on any other standing City Committee, Board, or Commission. a. All members of the Committee shall be registered voters, and must reside and own property within any district under the oversight of the Committee. b. The City Council shall solicit members of the Committee through an open application process. 4. Appointment: Committee members shall be appointed as follows: a. The City Clerk is hereby directed to solicit applications from prospective members of the public. Resolution No. 15-207—Page 1 of 4 b. The City Council will review the applications, interview, and appoint Committee members. 5. Committee Responsibilities: The Committee shall have the following responsibilities for each fiscal year in which specified districts under their oversight collect revenues: a. Review the City's annual independent audit report with respect to the designated districts after it is prepared. b. Prepare and submit an independent written report to be presented to the City Council at a public meeting and made available to the public. C. The report shall summarize the results of the Committee's review of the City's annual independent audit report as it pertains to the identified respective districts. d. The Committee shall have no budgetary'or operational decision-making authority and shall not allocate financial resources. 6. Compensation: Committee members shall serve without compensation. 7. Committee Operations: The Committee shall: a. Elect a Chair and Vice Chair at the first meeting of the Committee. Thereafter, the Committee shall annually elect a Chair and a Vice Chair, who shall act as Chair only when the Chair is absent. In the event the Chair seat or Vice Chair seat becomes vacant, the Committee shall elect a replacement Chair or Vice Chair at the next available meeting. b. Meet up to four times annually in fulfillment of their responsibilities. C. Conduct meetings in accordance with the Ralph M. Brown Act. d. Receive reasonable administrative or technical assistance from the Administrative Services and/or Public Works Services Department staff, to fulfill its responsibilities. 8. Term: Committee members shall serve for a term of four years. Members' terms are to be staggered. At the Committee's first meeting, members will draw lots to select three members to serve a four-year term; the remaining members will serve a two-year term. Other than for vacancies occurring prior to the end of a Committee member's term, subsequent appointments shall be made in accordance with the procedures outlined above. 9. Vacancies: a. The City Council may remove any Committee member by a majority vote and his or her seat shall be automatically deemed vacant. b. The City Council shall fill any vacancies on the Committee. Resolution No. 15-207 —Page 2 of 4 10. Districts Subject to Committee Oversight: a. The Committee shall have oversight of LMD 1, PD 85, and SLD 2, Resolution No. 15-207 --Page 3 of 4 PASSED, APPROVED, AND ADOPTED this 171' day of November 2015. AYES: Kennedy, Michael, Spagnolo,Williams NOES: Alexander ABSENT: None ABSTAINED: None 4.4154?t Michael, Ma or ATTEST: ?Ji C. Reynolds, Cityctlerk 1, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Special Meeting of said City Council held on the 171'day of November 2015. Executed this 181' day of November 2015, at Rancho Cucamonga, California. a ce C. Reynolds, City 06rk Resolution No. 15-207— Page 4 of 4