HomeMy WebLinkAbout16-205 - ResolutionsRESOLUTION NO. 16-205
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF OBSOLETE CITY RECORDS WHICH ARE
NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA
GOVERNMENT CODE 34090 AND OTHER APPLICABLE
LEGAL REFERENCES
WHEREAS, it has been determined the certain City records, documents, instruments,
books, and papers (hereinafter "records") have been retained in compliance with all applicable
Federal, State, and local statutes; and
WHEREAS, said City records have met their useful life and are no longer required for public
or private purposes:
WHEREAS, the custodian of records of each record described herein has determined that
said documents are no longer needed or required; and
WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff
productivity, and maintain conformance with the City's Records Management Policy; and
WHEREAS, Sections 24090 et seq., of the Government Code of the State of California
authorize the destruction of certain records of the City upon approval of the legislative body of the
City and with the written consent of the City Attorney, provided that said records do not fall within
certain specified categories; and
WHEREAS, the City Council concurs in the determination of the custodian of records and
finds that said records are no longer needed; and
WHEREAS, said records as listed in Exhibit "B" attached hereto have received written
consent and approval for purging by the City Attorney in Exhibit "C".
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Rancho Cucamonga
hereby resolves as follows:
SECTION 1: That approval of authorization is hereby given to destroy immediately,
in lawful manner and without making any copies thereof, the records
under their respective charges, as more particularly described on
Exhibit B", attached hereto and incorporated herein by this reference.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Resolution No. 16-205
Page 1 of 2
PASSED, APPROVED, AND ADOPTED this 15th day of December, 2016.
AYES: Alexander, Kennedy, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
ATTEST:
D-nni ichael, Mayor
n ce C. Reynolds, City Jerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Special Meeting
of said City Council held on the 15th day of December 2016.
Executed this 15th day of December 2016, at Rancho Cucamonga, California.
6e C. Reynolds, City Cler
Resolution No. 16-205
Page 2 of 2
EXHIBIT B
EXHIBIT "B"
Authorizations to purge records for the following Departments / Divisions:
Purchasing
Finance
Fire Finance
RCCF Finance
Personnel
Code Enforcement
Community Services
Planning
Building & Safety
Risk Management
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H
MEMORANDUM
Date: December 6, 2016
RANCHO
CUCAMONGA
To: James Markman, City Attorney
From: Thai Nam Pham, Management Analyst I
Subject: Request for Approval of December 31, 2016, Purging of City Records
Attached are City of Rancho Cucamonga's Records Division Destruction Notification Reports for the
December 31, 2016 destruction of City Records. According to the Records Retention Schedule, the
attached records are now due to be purged.
Please sign below confirming the City Attorney's approval of the semi-annual destruction.
moo_
ignature
Name
Date
EXHIBIT "C"