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HomeMy WebLinkAbout2017/04/17 - Agenda Packet - SpecialSPECIAL MEETING AGENDAS FIRE PROTECTION DISTRICT BOARD – HOUSING SUCCESSOR AGENCY – SUCCESSOR AGENCY – PUBLIC FINANCING AUTHORITY - CITY COUNCIL MONDAY, APRIL 17, 2017 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION Tapia Conference Room 5:00 P.M. REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS William Alexander Sam Spagnolo Diane Williams Rancho Cucamonga City Council Mission Statement  Make decisions, and be perceived as making decisions, for the general welfare of the community.  Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community.  Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community.  Reflect the community’s desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy.  Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City’s core values and goals.  Set the vision for the community for the future.  Have a professional, objective, and respectful relationship with each other in order to more effectively address the challenges of the future. CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from cla pping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk’s desk. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The “Public Communications” period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other “Public Communications” which have not concluded during this one -hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City’s Public Libraries and on the City’s website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Financing Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us Please silence all cell phones and devices while the meeting is in session. INFORMATION FOR THE PUBLIC INLAND VALLEY DAILY BULLETIN If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. INFORMATION FOR THE PUBLIC If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessi bility. Listening devices are available for the hearing impaired. NOTICE OF SPECIAL MEETING At the April 05, 2017 City Council Meeting, the City Council took action to cancel the Regular Meetings of the Fire Protection District, Successor Agency, Public Financing Authority and City Council on Wednesday, April 19, 2017 and reschedule to a Special Meeting at 7:00 p.m. on Monday, April 17, 2017 in the Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, California. If you have any questions regarding this notice please contact the City Clerk’s Office at (909) 477-2700. Linda A. Troyan, MMC City Clerk Services Director Posted: April 06, 2017 APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 1 of 6 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams CLOSED SESSION CALLED TO ORDER AS THE CITY COUNCIL. A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C.CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) D.CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP, RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION, TEAMSTERS LOCAL 1932, FIRE MANAGEMENT EMPLOYEE GROUP, RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, AND FIRE SUPPORT SERVICES ASSOCIATION. – CITY/FIRE D2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) – SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632. – CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT BASE LINE ROAD AND DAY CREEK (APN #: 1089- 031-36-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, CITY OF RANCHO CUCAMONGA AND STEVE PONTELL, PRESIDENT AND CEO, NATIONAL COMMUNITY RENAISSANCE; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 2 of 6 E.RECESS CLOSED SESSION TO RECESS TO THE SPECIAL FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. SPECIAL MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS THE SPECIAL MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A.ANNOUNCEMENT / PRESENTATIONS A1. -- A2. -- A3. -- A4. Presentation of a Proclamation declaring April as “Child Abuse Prevention Month.” Presentation of Proclamation declaring April 22, 2017 as “Earth Day” and Certificates of Appreciation to Etiwanda and Rancho Cucamonga High Schools environmental club students for their contributions to environmental sustainability projects. Certificate of Recognition to Francie Palmer, Communications Manager, congratulating her for receiving the “2017 Communicator of the Year” award from the California Association of Public Information Officials – CAPIO. Announcement of May as "National Physical Fitness and Sports Month". -- B.PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District , Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak . All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 3 of 6 refrain from any debate between audience and speaker, making loud noises, or engaging in any activity w hich might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT C1. Consideration to approve Minutes of: April 5, 2017 (Regular Meeting) -- C2. Consideration of approval to adopt Annual Statement of Investment Policy. 1 C3. Consideration to approve Check Register dated March 28, 2017 through April 10, 2017 and Electronic Debit Register for the month of March for the total of $1,126,411.60. 28 C4. Consideration to receive and file current Investment Schedule as of March 31, 2017. 41 D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY D1. Consideration to approve Minutes of: April 5, 2017 (Regular Meeting) -- E. CONSENT CALENDAR – SUCCESSOR AGENCY E1. Consideration to approve Minutes of: April 5, 2017 (Regular Meeting) -- F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY F1. Consideration to approve Minutes of: April 5, 2017 (Regular Meeting) -- APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 4 of 6 G. CONSENT CALENDAR – CITY COUNCIL G1. Consideration to approve Minutes of: April 5, 2017 (Regular Meeting) -- G2. Consideration to approve Check Register and Payroll dated March 28, 2017 through April 10, 2017 and Electronic Debit Register for the month of March for the total of $8,463,513.65. 47 G3. Consideration to approve and adopt Annual Statement of Investment Policy. 60 G4. Consideration to receive and file current Investment Schedule as of March 31, 2017. 87 G5. Consideration of approval to upgrade Library’s existing RFID security system, self-checkout machines and circulation equipment from Bibliotheca, Inc. 98 G6. Consideration to approve Amendment No. 004 to Contract No. 14-105 with ConvergeOne (Formerly SIGMAnet, Inc.) for network maintenance and monitoring services for (1) one additional year. 100 G7. Consideration to approve and authorize an increase to Professional Services Agreement No. 14-163 to Cable, Inc. for structured and outside cabling plan services for the RC Sports Center. 108 G8. Consideration of approval of a Memorandum of Understanding with John Hopkins University to Participate in the What Works Cities Initiative. 109 G9. Consideration to approve agreements related to the Open Streets RC event on May 13, 2017 including a Memorandum of Understanding with the Southern California Association of Governments and a contract with the San Bernardino County Transportation Authority. 120 G10. Consideration to award a contract with All American Asphalt for the construction of the Hellman Avenue and 8th street widening, traffic signal and at -grade improvements at the Metrolink Tracks Project and authorize the appropriation of $886,200 from the General Drainage and Transportation Funds. 146 G11. Annual status update for the Paid Parking Program at the Rancho Cucamonga Metrolink Station for Fiscal Year 2015/16. 149 G12. Consideration of approval of a Joint Use Agreement with Southern California E dison for utility easements. 150 H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. No Items. APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 5 of 6 I. ADMINISTRATIVE HEARING ITEM Speaker cards may be submitted for all those who wish to speak on the following topic. The following item have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the City Council, not to members of the audience. I1. Consideration of First Reading of Ordinance No. 905, adding Chapter 10.76 of the Rancho Cucamonga Municipal Code regarding City Towing Services. 159 ORDINANCE NO. 905 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADDING CHAPTER 10.76 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING CITY TOWING SERVICES 161 I2. Summary of Review of Results of Annual Independent Audit of Landscape Maintenance District #1, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85 for Fiscal Year 2015/16. 225 J. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. No Items. K. CITY MANAGER’S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. K1. Consideration of First Reading of Ordinance No. 906, amending Section 12.03.040 of the Rancho Cucamonga Municipal Code to incorporate requirements related to excavations and pavement cuts. 243 ORDINANCE NO. 906 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION 12.03.040 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING CONSTRUCTION PERMITS FOR EXCAVATIONS AND PAVEMENT CUTS 245 APRIL 17, 2017 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 6 of 6 L.COUNCIL BUSINESS The following items have been requested by the City Council for discussion. L1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) -- L2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) -- M.IDENTIFICATION OF ITEMS FOR NEXT MEETING N.ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 13, 2017, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 7 APRIL 5, 2017 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, April 5, 2017 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; and Jeff Bloom, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D1. EXISTING LITIGATION; GOVERNMENT CODE 54956.9. – SOUTHERN CALIFORNIA EDISON COMPANY, A CALIFORNIA CORPORATION, PLAINTIFF, VS. THE COMMUNITY ASSOCIATION AT CORNERSTONE, A CALIFORNIA NONPROFIT MUTUAL BENEFIT CORPORATION; SOUTHERN CALIFORNIA GAS COMPANY, A CALIFORNIA CORPORATION; SOUTHERN CALIFORNIA GAS COMPANY, A CALIFORNIA CORPORATION, AS SUCCESSOR IN INTEREST TO SOUTHERN COUNTIES GAS COMPANY OF CALIFORNIA; CITY OF RANCHO CUCAMONGA; DOES 1 THROUGH 100, INCLUSIVE; AND ALL PERSONS UNKNOWN CLAIMING ANY TITLE OR INTEREST IN OR TO THE PROPERTY DESCRIBED HEREIN, DEFENDANTS. – CASE NO: CIVDS1621-605 – COMPLAINT IN EMINENT DOMAIN COMPLAINT. – CITY D2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP, RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION, TEAMSTERS LOCAL 1932, FIRE MANAGEMENT EMPLOYEE GROUP, RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, AND FIRE SUPPORT SERVICES ASSOCIATION. – CITY 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 7 D3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) – SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632. – CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT BASE LINE ROAD AND DAY CREEK (APN#: 1089- 031-36-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, CITY OF RANCHO CUCAMONGA AND STEVE PONTELL, PRESIDENT AND CEO, NATIONAL COMMUNITY RENAISSANCE; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY The closed session recessed at 6:30 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on April 5, 2017 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams and Mayor Pro Tem Lynne Kennedy and Mayor Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda A. Troyan, City Clerk Services Director and Shirr’l Griffin, Office Specialist II. Council Member Spagnolo led the Pledge of Allegiance. Mayor Michael announced that at the conclusion of the meeting, there will be a moment of silence in memory of Floyd Martin Stork, who worked for the Alta Loma School District as a teacher, principal, and Superintendent for 34 years. A1. Recognition of 40th Assembly District’s Woman of the Year, Rancho Cucamonga’s Chief of Police Danielle Boldt. Danielle Boldt, Rancho Cucamonga’s Chief of Police, was recognized as the Rancho Cucamonga Woman of the Year for the 40th Assembly District by Assemblyman Steinorth and was presented with a Certificate of Recognition by the City Council. Mayor Michael and the City Council; David Asbra, Field Representative; and John McMahon, San Bernardino County Sheriff, spoke on Police Chief Boldt’s outstanding contributions to the City of Rancho Cucamonga. A2. Certificate of Recognition to retiring Lieutenant Frank Montanez for his years of service to the City of Rancho Cucamonga. Lieutenant Frank Montanez was presented with a Certificate of Recognition by Chief of Police Boldt and San Bernardino County Sheriff McMahon recognizing his contributions and years of service to the City of Rancho Cucamonga. A3. Presentation of Proclamation to Janet Ryerson, outgoing Park and Recreation Commissioner. Mayor Michael and Members of the City Council presented a Proclamation to Janet Ryerson, outgoing Park and Recreation Commissioner recognizing her contributions to the City of Rancho Cucamonga. E. RECESS REGULAR MEETING – 7:00 P.M. CALL TO ORDER – COUNCIL CHAMBERS A. ANNOUNCEMENTS/PRESENTATIONS ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 7 A4. Recognition of the Rancho Cucamonga Quakes Baseball organization in celebration of their 25th anniversary of Quakes Baseball. Mayor Michael and Members of the City Council presented a Proclamation recognizing the 25th Anniversary of Quakes Baseball to Grant Riddle, Vice President- General Manager; Monica Ortega, Vice President- Tickets; Linda Rathfon, Assistant General Manager- Groups and Tremor, the Quakes Team Mascot. A5. Proclamation declaring April 2017 as Donate Life Month. Mayor Michael and Members of the City Council presented a Proclamation to Ina Brown, Living Donor and Donate Life Ambassador declaring April 2017 as Donate Life Month. Janet Walton announced May 4, 2017 as National Day of Prayer and offered a prayer. Ernie Braunwalder, Chamber of Commerce, announced and invited everyone to the 20th Annual Spring Swing Golf Tournament on May 12, 2017at the Sierra Lakes Golf Course. Omar Pamplona, Representing 31st District Representative Pete Aguilar, announced and welcomed everyone to attend a Town Hall Meeting on April 18, 2017 from 6:30 to 8:30 p.m. in the City of San Bernardino. Mandi Horwitz spoke on mail issues in her community and inquired on the process of relocating mail boxes in her area. City Manager Gillison referred the Chief of Police to meet with Ms. Horwitz; and stated that the Post Office dictates the locations of mail boxes and will work with them on specific locations. C1. Consideration to approve Minutes of: March 15, 2017 (Regular Meeting) C2. Consideration to approve Check Register dated March 8, 2017 through March 27, 2017 for the total of $1,062,551.37. C3. Consideration of approval for the purchase and installation of Emergency Operations Center digital audio/visual infrastructure equipment. C4. Consideration of approval to award a contract to HMC Architects for architectural services for the new (relocation) San Bernardino Road Fire Station (172). MOTION: Moved by Board Member Spagnolo, seconded by Vice-President Kennedy, to approve Consent Calendar Items C1. through C4. Motion carried unanimously, 5-0. D1. Consideration to approve Minutes of: March 15, 2017 (Regular Meeting) B. PUBLIC COMMUNICATIONS CONSENT CALENDARS C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 7 MOTION: Moved by Agency Member Alexander, seconded by Vice-Chair Kennedy, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. E1. Consideration to approve Minutes of: March 15, 2017 (Regular Meeting) MOTION: Moved by Agency Member Williams, seconded by Agency Member Alexander, to approve Consent Calendar Item E1. Motion carried unanimously, 5-0. F1. Consideration to approve Minutes of: March 15, 2017 (Regular Meeting) MOTION: Moved by Vice-Chair Kennedy, seconded by Agency Member Williams, to approve Consent Calendar Item F1. Motion carried unanimously, 5-0. G1. Consideration to approve Minutes of: March 15, 2017 (Regular Meeting) G2. Consideration to approve Check Register and payroll dated March 8, 2017 through March 27, 2017 for the total of $10,227,898.52. G3. Consideration of approval to release the Maintenance Bond for the Public Safety Indoor Air Quality (IAQ) HVAC Project. G4. Consideration of the City Council to award a contract to RJM Design Group, Inc. for Professional Park Master Plan design services. G5. Consideration to approve a Public Hearing for placement of Special Assessments/Liens for delinquent refuse accounts. G6. Consideration to approve a Public Hearing for placement of Special Assessments/Liens for Community Improvement abatement costs. G7. Consideration to schedule a Public Hearing to approve revisions to solid waste rates. G8. Consideration to award a contract with All American Asphalt for Pavement Rehabilitation Projects. G9. Consideration to approve the purchase of Commercial Itron Smart Meters from McAvoy and Markham Engineering and Sales. G10. Consideration to cancel the Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council on April 19, 2017 and schedule Special Meetings on April 17, 2017. MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G10. Motion carried unanimously, 5-0. E. CONSENT CALENDAR – SUCCESSOR AGENCY F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY G. CONSENT CALENDAR – CITY COUNCIL ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 7 H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. No Items. I. ADMINISTRATIVE HEARING ITEM Speaker cards may be submitted for all those who wish to speak on the following topic. The following item have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the City Council, not to members of the audience. No Items. J. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. J1. Consideration to approve Development Code Amendment DRC2017-00177 – City of Rancho Cucamonga – A request to amend Title 17 of the Development Code to enact requirements and standards for art in public places. THIS ITEM WILL NOT BE HEARD AT THIS TIME AND WILL BE READVERTISED AT A LATER DATE. City Manager Gillison announced that the item will not be heard at this time and will be re-advertised at a later date. K. CITY MANAGER’S STAFF REPORTS CITY COUNCIL K1. Consideration to adopt Resolution No. 17-027 and conduct first reading of Ordinance No. 904 to take actions to transition the holiday light display area to vehicles only. Ordinance No. 904 An Ordinance of the City Council of Rancho Cucamonga, California, Adding Section 10.40.040 to the Municipal Code Regarding Violations of Temporary Street Closures. Resolution No. 17-027 A Resolution of the City Council of the City of Rancho Cucamonga, California, Temporarily Closing Portions of Thoroughbred and Jennet Streets, West of Sapphire Street and East of Turquoise Avenue, and a Portion of Turquoise Avenue Between Jennet and Thoroughbred Streets, to Pedestrian Traffic During the Area’s Holiday Light Display and Making Findings in Support Thereof. ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 7 City Manager Gillison introduced the item and Rancho Cucamonga’s Chief of Police Danielle Boldt and Jason Welday, City Engineer, who gave the staff report and provided an overview of Resolution No. 17-027 and Ordinance No. 904. Discussion ensued on allowing residents and their guests to walk the streets during the hours listed in the Resolution; evaluating the performance of having a holiday light display area by vehicles only and returning to the City Council with a report; and establishing a comprehensive educational plan to inform the community and public on changes. Mayor Michael opened the hearing. Susan McClanahan requested the City add more dates prohibiting pedestrian traffic during the area’s holiday light display. Chief of Police Boldt responded that the recommended dates included in the Resolution are from December 15 through December 24; and that the City will conduct an annual review and recommend necessary revisions. Mayor Michael closed the hearing. MOTION: Moved by Council Member Williams, seconded by Council Member Spagnolo, to introduce Ordinance No. 904 for first reading, to be read by title only, waive further reading, and set the Second Reading of Ordinance No. 904 for the May 3, 2017 City Council meeting. Motion carried unanimously, 5-0. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 904. VOTES NOW CAST ON MOTION: Moved by Council Member Williams, seconded by Council Member Spagnolo, to introduce Ordinance No. 904 for first reading, to be read by title only, waive further reading, and set the Second Reading of Ordinance No. 904 for the May 3, 2017 City Council meeting. Motion carried unanimously, 5-0. MOTION: Moved by Council Member Williams, seconded by Council Member Alexander, to adopt Resolution No. 17-027. Motion carried unanimously, 5-0. K2. Consideration to adopt the Sustainable Community Action Plan. City Manager Gillison introduced Fabian Villenas, Principal Management Analyst- City Manager’s Office and Deborah Allen, Management Aide- City Manager’s Office, who gave the staff report and highlighted features of the Sustainable Community Action Plan. Mayor Michael opened the hearing. Dan Weiser spoke in support of the plan. Mayor Michael closed the hearing. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to adopt the Sustainable Community Action Plan. Motion carried unanimously, 5-0. L1. Consideration of an appointment to the Park and Recreation Commission. Community Services Subcommittee Members Mayor Michael and Council Member Spagnolo recommended appointment of Dr. Sean Welsh to the Park and Recreation Commission. L. COUNCIL BUSINESS ***DRAFT*** April 5, 2017 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 7 MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander, to approve the appointment of Dr. Sean Welsh to the Park and Recreation Commission. Motion carried unanimously, 5-0. L2.INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Mayor Michael provided an update to a meeting he attended earlier that day for the San Bernardino County Transportation Authority under the San Bernardino County of Governments relating to renewable energy and the Hero Program. Council Member Williams provided an update to a meeting she attended for the Con Fire Board regarding the budget. L3.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Spagnolo and Council Member Williams spoke on the grand opening of Stater Brothers in the City of Rancho Cucamonga. Council Member Williams spoke on an event she attended at Etiwanda High School where she had the opportunity to meet with students on environmental sciences and sustainability. Mayor Michael announced that the City Council approved cancelling the April 19th meeting due to lack of quorum and that the next Council meeting will be held on Monday, April 17, 2017 at 7:00 p.m . Mayor Michael adjourned the meeting at 8:38 p.m. in memory of Floyd Martin Stork. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: ******************** M.IDENTIFICATION OF ITEMS FOR NEXT MEETING N.ADJOURNMENT RANCHO CucAMONGA CALIFORNIA Proclamation WHEREAS, the City of Rancho Cucamonga is committed to promoting and securing the health and safety of all its citizens, especially our children; and WHEREAS, more than 30,000 children in San Bernardino County were referred to Children and Family Services for suspected child abuse and neglect in 2016; and WHEREAS, all children should receive the care, protection and guidance afamily provides, to be free from harm and to have their physical, emotional and educational needs met; and WHEREAS, community involvement is needed to help families break the cycle of abuse and to improve family life; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, spiritual and civic organizations, law enforcement agencies, and the business community; and WHEREAS, the County of San Bernardino provides services and professionals in the field of child abuse who are dedicated, compassionate and skilled in the prevention of child abuse; and WHEREAS, the City of Rancho Cucamonga encourages everyone in the community to become more aware of child abuse prevention and to commit their resources to assist abused and neglected children. NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Rancho Cucamonga does hereby proclaim the month of April 2017 to be "Child Abuse Prevention Month" and encourages our residents to join the County of San Bernardino's efforts to end child abuse. IN WITNESS WHEREOF, the City Council of the City of Rancho Cucamonga, California, have hereunto set their hand and caused the seal of the City of Rancho Cucamonga to be affixed this 17'h day of April, 2017. L. Dennis Micha Mayor ~~--~-~f. ~ ~ ~--- 1..,,i""~B.Kennedy YJ Sams nol Mayor Pro Tem Council Me ~dJ~:_.,) Diane Williams Council Member RANCHO CucAMONGA CALIFORNIA Procla1nation WHEREAS, the first Earth Day was celebrated on April 22, 1970 with the goal of inspiring environmental awareness and encouraging the conservation, protection, and appreciation of our natural resources; and WHEREAS, the City of Rancho Cucamonga recognizes the importance of encouraging a healthy and environmentally sustainable lifestyle for those who live, work, learn, visit, and play in the community ; and WHEREAS, the City of Rancho Cucamonga 's aims to work collaboratively with residents, schools , local businesses, non-profit agencies, regional organizations, and community groups to develop strategies that advance the community's goals for environmental sustainability; and WHEREAS, the City has implemented a number of efforts to encourage a sustainable community such as adopting a Sustainable Community Action Plan, implementing the Green Business Recognition Program, hosting an annual Earth Day event, providing electric vehicle charging stations; and providing access to Property Accessed Clean Energy (PACE) Providers; and WHEREAS, the City has also made meaningful efforts to "green" its own municipal operations such as transitioning parks and medians to drought tolerant landscaping, installing 1.8 Megawatts of solar energy at municipal facilities; installing energy efficient lighting at parks and City buildings, expanding our urban forest, and adopting a green purchasing ordinance; and WHEREAS, the City has been recognized for its environmentally sustainable actions with such distinctions as receiving the Platinum Level Beacon Spotlight Award for Sustainability Best Practices from the Institute for Local Government, being named as a Cool California City, receiving Red Tape to Red Carpet Awards, and being designated as an Electric Vehicle-Friendly Community; and WHEREAS, Earth Day is celebrated annually worldwide in order to encourage all citizens to help protect our environment and contribute to a healthy, sustainable world. NOW, THEREFORE, BE IT PROCLAIMED, that the City of Rancho Cucamonga recognizes April 22nd, 201 7 as "Earth Day" and encourages its residents, businesses, and institutions to celebrate Earth Day by working towards enhancing our community's contributions toward environmental sustainability. IN WITNESS WHEREOF, the City Council of the City of Rancho Cucamonga, California, have hereunto set their hand and caused the seal of the City of Rancho Cucamonga to be affixed this 17rh day of April, 201 7. L. Dennis Micha Mayor ~~ --~-~f ·~ ~~~-=-IV' .....,,.-~ B. Kennedy YJ Sam S no/ Mayor Pro Tem Council Me ~~d.J~:~.> Diane Williams Council Member Avril 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: BRITTNEY BERGLUND ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~A--~~·~ LT~:~ v Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: JONATHAN CASTILLO ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~~·fr ~:Kenney Mayor Pro Tem ~d}~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: GIANNI CASTRO ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Qualiry Workshops teaching local students the importance of clean air Council Member ~d}~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: HANNAH CHADWICK ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~~tfr ~:Kenney Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: NATALIE CHAVEZ ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~L-~~~·~ ~:~-o Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO . CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: VICTORIA ESQ!JIVEL ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry's Sustainable Communiry Action Plan J Council Member ~~~·fr i;me:~ Mayor Pro Tem d,~ d.}~ :n~o> Diane Williams Council Member April 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: VANESSA FERNANDEZ ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~d)~ Diane Williams Council Member Avril 17. 2017 i RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: JOAQ!JIN GALLEGOS III ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Qualiry Workshops teaching local students the importance of clean air Council Member ~L-~~;·~ ~:~v Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 201 7 R_ANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: SARA GARCIA ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quali!J Workshops teaching local students the importance of clean air Council Member ~L-~~t·~ L,T~:~ v Mayor Pro Tem ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MARIA IZAGUIRRE ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Qualiry Workshops teaching local students the importance of clean air Mayor Council Member ~A--~~·~ ~:~-o Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: BREANN LEE ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air J Council Member Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 1 7. 201 7 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MICHELLE MARTINEZ ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Qualiry Workshops teaching local students the importance of clean air Council M ember ~L-~~f·~ L-7~:~ 7J Mayor Pro Tem ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MAYBEL 00 ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~A --~~. 12;,__ vr~:~ -cJ Mayor Pro Tern ~a)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: ANGELA ORNELAS ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~A--~~·~ vr~:~ V Mayor Pro Tern ~/:V~ Diane Williams Council Member April 1 7. 201 7 RANCHO . CucAMONGA ERTIFICATE OF c!llicoGNITION The City of Rancho Cucamonga is proud to recognize: MEGAN RADFORD ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry's Sustainable Communiry Action Plan .__) Council Member Mayor Pro Tern ~Jd}~:~ Diane Williams Council Member April 1 7. 201 7 RANCHO . CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: SAMMIE SANDOVAL ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the City's annual Earth Dt!J! event Council Member ~d}~:ns.rJ Diane Williams Council Member Avril 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MARIAH THOMAS ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ~~·~ i;z;:Kenney . Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MICKENZI WALLACE ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in Air Quality Workshops teaching local students the importance of clean air Council Member ,i1~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MR. EDWARDS ETIWANDA HIGH SCHOOL ENVIRONMENTAL CLUB ADVISOR For participating in Air Quali-!J Workshops teaching local students the importance of clean air Council Member ~~-~ i;z;:Kenney Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: ASHELY ABALOS RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City Js Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L-~~;·~ ~:~v Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17, 2017 i RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: SEBASTAIN ARCEO RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CityJs Sustainable Community Action Plan and teaching Air Quality Workshops to local students Mayor Council Member ~L-~~;O~ L.T~:~ v Mayor Pro Tern ~d)~ Diane Williams Council Member April 17, 2017 R_ANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: AMBER DANRUTHER RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CityJs Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L -~~ f O 12;;_ vr~:~ V Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CUCAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: CAMERON DRESSER RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry's Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L-~~~Q~ ~:~v Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 R_i\NCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MARIAM FAHMY RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CiryJs Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L-~4t·~ ~:~v Mayor Pro Tem ~£)~ Diane Williams Council Member Avril 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: TAYLOR HARPER RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry)s Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ,:fl~d)~ Diane Williams Council Member Avril 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: COURTNEY HERMOSILLO RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CiryJs Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~A--~~·~ ~:~v Mayor Pro Tem ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: TIFFANY INOUYE RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: JURNEE JOSEPH RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CiryJs Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L-~~;·~ ~:~v Mayor Pro Tern ~a)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: NICOLE FIGUEROA LEON RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry's Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L-~~;·~ ~:~-o Mayor Pro Tem ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: KYLE LUQ!JIN RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry Js Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L -~~f·~ ~:~v Mayor Pro Tem ~LU~ Diane Williams Council Member April ]'7. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: PHILIPPE MASILANG RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry 's Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member Mayor Pro Tem ~LU~ Diane Williams Council Member Avril 17. 2017 i RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: RACHEL MCARDLE RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L-~~;·~ vr~:~ -cJ Mayor Pro Tem ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: ALEXANDER OCEGUERA RANCHO CUCMAONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ciry Js Sustainable Communi-!J Action Plan and teaching Air Qualiry Workshops to local students Council Member ~A.-~~ fA~ ~:~v Mayor Pro Tern ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: EMILY OSBORN RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~---~4 ;·~ ~:~-o Mayor Pro Tem ~;:;_)~ Diane Williams Council Member April 17, 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: BRINTON PROUTY RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City Js Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~~{'~ i;z;:Kenney Mayor Pro Tem ,:fl~t:V~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: EMBERLY REYES RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: FIONA RISTIC RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L -~~ ; • 12-_,_ ~:~-o Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: JUMANA ROUFAIL RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Ci/y)s Sustainable Communi-!J Action Plan and teaching Air Quality Workshops to local students Council Member ~---~~f'~ L/~:~ v Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 i RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: ADRIANNA SANDOVAL RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the Cz/yJs Sustainable Communi-!J Action Plan and teaching Air Quality Workshops to local students Mayor Council Member ~L-~~f·~ ~:~v Mayor Pro Tern ,i2~d)~ Diane Williams Council Member Avril 17. 2017 i RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: JASON SHAMAYER RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CityJs Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L-~~;·~ L,T~:~ -0 Mayor Pro Tem ~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: LAUREN SHOPE RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CiryJs Sustainable Communiry Action Plan and teaching Air Qualiry Workshops to local students Council Member ~L -~4; .!2-;_ ~:~-o Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: EMMA SURGENT RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Mayor Council Member ~L-~~f·~ ~:~v Mayor Pro Tern ~d)~ Diane Williams Council Member Avril 17. 2017 i . RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: BELLE THOGMARTIN RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L -~~ ;·/2-;_ ~:~v Mayor Pro Tern ,i~d)~ Diane Williams Council Member April 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: AMBER TIGHE RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB For participating in the development of the CityJs Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~L-~~f·~ ~:~v Mayor Pro Tern ~d}~ Diane Williams Council Member Avril 17. 2017 RANCHO CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: MRS. SEALY RANCHO CUCAMONGA HIGH SCHOOL ENVIRONMENTAL CLUB ADVISOR For participating in the development of the City's Sustainable Community Action Plan and teaching Air Quality Workshops to local students Council Member ~~·fr ~:~ Mayor Pro Tern ~d}~ Diane Williams Council Member April 1 7, 201 7 RANCHO . CucAMONGA ECOGNITION The City of Rancho Cucamonga is proud to recognize: FRANCIE PALMER For receiving the 2017 Communicator of the Year Award from the California Association of Public Information Officials (CAP IO) Council Member ~---~~ ~·.t4.-. ~£nnfi -0 Mayor Pro Tem ~d)~:~~ Diane Williams Council Member 5 vs. 5 Basketball LOCATION: R.C. Family Sports Center 9059 San Bernardino Rd. DATE: May 12th : 10:00 a.m. - Noon Register team by May 9th Softball LOCATION: Epicenter Sports Complex 8408 Rochester Ave DATE: May 19th : 10:00 a.m. - Noon Register team by May 16th Beginners welcome, no experience necessary! Brain Games Exercise your mind. Every Thursday at 11:00 a.m. Riddles & brain teasers will be emailed for an opportunity to win prizes. May 2017 National Physical Fitness Month Employee activities WALK A HOUND, LOSE A POUND! LOCATION: RC Animal Care & Adoption Center 11780 Arrow Route DATES: May 8th: 5:00 p.m.-7:00 p.m. (RSVP by Thursday, May 4th ) May 15th: 5:00 p.m.-7:00 p.m. (RSVP by Thursday, May 11th) 5 p.m. and 6 p.m. session offered on each day What better way to get your cardio then by walking one of the Animal Center’s canines. Whether you are an avid runner or a weekend walker, you will be matched with the perfect furry friend for the walk. Staff will give you a quick dog walker tutorial, pair you with your new 4-legged pal and send you on your way. Check in with staff at 5 p.m. for session 1 or 6 p.m. for session 2. For more info, to register a team, or to RSVP, contact Tam Chu at ext. 2340 • Tam.Chu@CityofRC.us Etiwanda Preserve Hike LOCATION: Etiwanda Preserve Parking Lot (4887 Etiwanda Ave.) DATES: May 5th: 9:00 a.m. - Noon (RSVP by Monday, May 1st) Invite your family & friends to join us for a beautiful 3.4 mile hike up to the Etiwanda Falls. Don’t forget to bring plenty of water and a light snack. Due to limited parking, carpooling is advised, two City vehicles have been reserved & will depart City Hall at 8:30 a.m. If you would like to carpool, please contact Tam Chu to RSVP. Hike will begin at 9 a.m. •No Pets allowed • Park in designated area SUN MON TUE WED THU FRI SAT QUOTE OF THE WEEK “I DON’T STOP WHEN IM TIRED, I STOP WHEN I’M DONE.” 1  Drop-In Basketball 9-1pm @RCFSC  Yoga 6-7pm @RCFSC 2  Jazzercise 9-10am @RCFSC 3  Drop-In Basketball 9-1pm @RCFSC  Drop-In Racquetball 5-9pm @RCFSC 4 Brain Games* 11am  Jazzercise 5:25-6:25pm @RCFSC 5 Fun Friday** Etiwanda Preserve Hike 9am-12pm @Etiwanda Preserve 6 7 QUOTE OF THE WEEK “TAKE CARE OF YOUR BODY. IT’S THE ONLY PLACE YOU HAVE TO LIVE.” 8  Drop-In Basketball 9-1pm @RCFSC Yoga 6-7pm @RCFSC  Walk a Hound. Lose a Pound! 5-7pm @Animal Shelter 9  Jazzercise 9-10am @RCFSC 10  Drop-In Basketball 9-1pm @RCFSC  Drop-In Racquetball 5-9pm @RCFSC @RCFSC 11 Brain Games* 11am  Jazzercise 5:25-6:25pm @RCFSC 12 Fun Friday ** 5 vs. 5 Basketball 10am-12pm @RCFSC 13 14 QUOTE OF THE WEEK “WORKOUT. EAT WELL. BE PATIENT. YOUR BODY WILL REWARD YOU.” 15  Drop-In Basketball 9-1pm @RCFSC Yoga 6-7pm @RCFSC  Walk a Hound. Lose a Pound! 5-7pm @Animal Shelter 16  Jazzercise 9-10am @RCFSC 17  Drop-In Basketball 9-1pm @RCFSC  Drop-In Racquetball 5-9pm @RCFSC 18 Brain Games* 11am  Jazzercise 5:25-6:25pm @RCFSC 19 Fun Friday** Softball 10am-12pm @Epicenter 20  12th Annual Cucamonga Challenge visit Cucamonga Challenge.com To register. 21 QUOTE OF THE WEEK “THE BODY ACHIEVES WHAT THE MIND BELIEVES.” 22  Drop-In Basketball 9-1pm @RCFSC  Yoga 6-7pm @RCFSC 23  Jazzercise 9-10am @RCFSC 24  Drop-In Basketball 9-1pm @RCFSC  Drop-In Racquetball 5-9pm @RCFSC 25 Brain Games* 11am  Jazzercise 5:25-6:25pm @RCFSC 26 27 28 QUOTE OF THE WEEK “STRIVE FOR PROGRESS, NOT PERFECTION “ 29  Drop-In Basketball 9-1pm @RCFSC 30  Jazzercise 9-10am @RCFSC 31  Drop-In Basketball 9-1pm @RCFSC  Drop-In Racquetball 5-9pm @RCFSC *Brain Games: Every Thursday at 11:00 a.m. riddles will be sent via email. First person to respond with all of the correct answers will win a prize. **Fun Friday Activities – Join us each Friday for fun employee games and activities. No experience necessary and beginners are welcome. Please register teams by the deadline dates. (Dates specified on other side.) For more information or to register a team, contact Tam Chu at ext. 2340 • Tam.Chu@CityofRC.us Get Active, Get Fit, Stay Healthy ! P1DATE: TO: FROM: INITIATED BY: SUBJECT: STAFF REPORT April 17, 2017 President and Members of the Board of Directors Lori E. Sassoon, Treasurer~ Tamara L. Layne, Finance Director m ~,, A Sandra G. Ramirez, Management Analyst Ill /V'fl/ ADOPTION OF ANNUAL STATEMENT OF INVESTMENT POLICY RECOMMENDATION: The President and Members of the Board of Directors review the Statement of Investment Policy on an annual basis. It is recommended that the President and Members of the Board of Directors approve and adopt the attached Statement of Investment Policy for the Rancho Cucamonga Fire Protection District. BACKGROUND: California Government Code Section 53646 requires that the Treasurer or Chief Fiscal Officer annually renders to the President and Members of the Board of Directors a Statement of Investment Policy, which shall be considered at a public meeting. Further, the President and Members of the Board of Directors shall also consider any modifications to the investment policy at a public meeting. Attached for your Feview and approval is the District Treasurer's "Statement of Investment Policy." The proposed investment policy includes three modifications for your approval. Two modifications are to the sections of the Statement of Investment Policy, and one modification is to the "Authorized and Suitable Investments." Additionally, there have been a number of minor enhancements that include updating of terminology and formatting of the document to meet the investment policy program standards set forth by the California Municipal Treasurers Association (CMTA) and by the California Debt and Investment Advisory Commission (CDIAC). The two modifications to the current Statement of Investment Policy include the addition of the following sections based on standards recently established by the California CMTA: • Review of Investment Portfolio • Collateralization The Review of Investment Portfolio section reiterates that all securities held by the District must be in compliance with the "Authorized and Suitable Investments" as set forth in the District's Investment Policy. The Co/lateralization section clearly documents that Page 1 of 2 P2all officers, and/or the Treasurer's appointed designee, operate the District's investment program to ascertain that all deposits must be fully collateralized under the Government Code. The addition of these two sections will result in a more comprehensive investment policy for the District. One modification has been made to the "Authorized and Suitable Investments" as follows: • Addition of "Supranationals" per Government Code Section 53601 (q): California Government Code recently expanded the list of eligible investments in an effort to broaden the types of high quality securities available to investors who follow California Government Code that allows for investments in Supranational Securities. A supranational organization is formed by a group of countries through an international treaty with specific objectives, such as promoting economic development. Supranational organizations also issue debt in the United States. The most commonly recognized supranational debt is issued by the International Bank for Reconstruction and Development (IBRD or World Bank). ANALYSIS: The President and Members of the Board of Directors originally adopted a Statement of Investment Policy in July 1990. The District's Investment Policy and practices are based upon federal, state, and local law, as well as the prudent investor standard. The primary goals of the District's policy are: 1) to ensure compliance with all federal, state, and local law governing the investment of monies under the control of the District Treasurer; 2) to protect the District's assets; and 3) to invest public funds prudently. The District Treasurer is authorized to invest the District's funds in accordance with the California Government Code Section 53600 et seq. (the "State Code"), and the investment policy adopted by the President and Members of the Board of Directors. These funds are accounted for in the City's financial system and are reported annually in the City's Comprehensive Annual Financial Report (CAFR). The President and Members of the Board of Directors also receive a monthly investment report as part of the agenda packet for certain scheduled District meetings. The District continues to maintain an investment strategy more conservative than required under state law. Additionally, the District Treasurer and Finance staff regularly monitor legislation, government code amendments, and professional practices pertaining to investing of public funds, to ensure the District's Annual Statement of Investment Policy is updated as appropriate. FISCAL IMPACT: There is no fiscal impact as a result of this action. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Attachment 1 -Statement of Investment Policy Page 2 of 2 P3STATEMENT OF INVESTMENT POLICY 2017 Prepared by the Administrative Services Group Lori E. Sassoon, Treasurer Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst Ill P4RANCHO CUCAMONGA FIRE PROTECTION DISTRICT STATEMENT OF INVESTMENT POLICY TABLE OF CONTENTS Introduction .........•.........•......................•................................•.....................•..•... 1 Scope .................................................................................................................. 1 Prudence ••••••.••••••••••.•.•.•••.••••••••••••..•....••••••••••••••••••••••••••.•...•••••.•••••••••••••.•.••.•...•••. 2 Objective ..•....•.....................•..•...•.................................•.................•....•.......... 2-3 Delegation of Authority ........................•................................•..........•...........•..... 3 Ethics and Conflicts of Interest •••••.........•...............••....•.•........•.........•.................. 4 Authorized Financial Dealers and Institutions ........•...............•.........•....•............. 4 Authorized and Suitable Investments ....•................................••.................•..... 4-8 Review of Investment Portfolio .............•................................•..............•......... 8-9 Investment Pools ••....•................•......................•.......................................•......... 9 Col lateralization ........................................................................................•......... 9 Safekeeping and Custody ......................•...............................••.......................... 10 Diversification ......•...........•..................•.•..........................•.....•..........•.•.........•... 10 Maximum Maturities ..................•.........•................................•.........•.........•...... 10 Internal Control ...••..............•..........................................................•.................. 11 Performance ...................................................•.•.........................•..................... 11 Reporting ......•......•.....•..........................•.......................•.............................. 11-12 Investment Policy Adoption ..................................•................•.......................... 12 Glossary ................................................•........•.......................•..................... 13-18 Broker/Dealer Questionnaire and Certification ....................................... Exhibit A Summary of Authorized and Suitable Investments .................................. Exhibit B P5RANCHO CUCAMONGA FIRE PROTECTION DISTRICT STATEMENT OF INVESTMENT POLICY 1.0 INTRODUCTION This Statement of Investment Policy ("Policy") provides guidelines for the prudent investment of the Rancho Cucamonga Fire Protection District's idle cash and outlines the policies essential to ensuring the safety and financial strength of the District's investment portfolio. The investment policy is based on the principles of prudent money management and conforms to all federal, state, and local laws governing the investment of public funds. The goal of the District's investment policy is to enhance the economic status of the District by protecting its pooled cash and to invest public funds to: 1. Meet the daily cash flow needs of the District; 2. Comply with all laws of the State of California regarding investment of public funds; and 3. Achieve a reasonable rate of return while minimizing the potential for capital losses arising from market changes or issuer default. 2.0 SCOPE The investment policy applies to the investment activities of all funds of the Rancho Cucamonga Fire Protection District. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, as well as Agency Funds and a Private-Purpose Trust Fund. Bond proceeds shall be invested in accordance with the requirements and restrictions outlined in bond documents as approved by the President and Members of the Board of Directors. Guidelines presented herein are not intended to apply to bond proceeds held by the District or by fiscal agents or trustees for bond holders of Fire debt. However, investment of bond proceeds will be no less restrictive than the District's investment of its idle cash. The District may direct its fiscal agents to invest funds associated with bonds or debt issues pending disbursement or reinvestment in "money market mutual funds" that are shares of beneficial interest issued by diversified management companies. The criteria for "money market mutual funds" are more specifically described in California Government Code § 53601(1). Statement of Investment Policy Page 1 P63.0 PRUDENCE The District Treasurer, the delegated investment officers, and/or his/her appointed designee operate the District's pooled cash investment program and invest to minimize risk. Investments shall be made in a manner consistent with the "prudent investor" standard for trustees of local government monies, as described in Government Code section 53600.3 which states: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. The District Treasurer, the delegated investment officers, and/or his/her appointed designee acting in accordance with the investment policy and the "prudent investor" standard and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments, whenever possible. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 4.0 OBJECTIVE The objective of the investment portfolio is to meet the short and long term cash flow demands of the District. To achieve this objective, the portfolio will be structured to provide safety of principal and liquidity, while then providing a reasonable return on investments. The authority governing investments for municipal governments is set forth in Government Code Sections 53600 et seq. District strategy has been to limit investments more stringently than required under state law. The primary objectives of investment activities, in order of priority are: 1. Safety -Safety and risk associated with an investment refers to the potential loss of principal, interest, or combination thereof. The District only invests in those instruments that are considered safe. Each investment transaction shall be undertaken Statement of Investment Policy Page 2 P7in a manner that seeks to ensure, whenever possible, that all capital losses are avoided, whether from securities default, broker/dealer default, or erosion of market value. The District shall seek to preserve principal by mitigating two types of risk: credit risk and market risk. • Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in only very safe securities and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the District's cash flow. • Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio to align with the District's anticipated cash flow needs. It is explicitly recognized, however, that in a diversified portfolio, occasional measured losses may occur and must be considered within the context of overall investment return and liquidity needs. 2. Liquidity -Liquidity is an important investment quality especially when the need for unexpected funds occasionally occurs. The District's investment portfolio will remain sufficiently liquid to enable the District to meet operating requirements that might be reasonably anticipated. 3. Yield -The District's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return throughout budgetary and economic cycles, commensurate with the District's investment risk constraints as long as it does not diminish the objectives of Safety and Liquidity. 5.0 DELEGATION OF AUTHORITY The President and Members of the Board of Directors, as permitted under California Government Code §53607, delegates the responsibility to manage the Rancho Cucamonga Fire Protection District's investment portfolio to the District Treasurer. The District Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials, and their procedures, in the absence of the District Treasurer. Pursuant to Government Code §1190, the District Treasurer has the authority to appoint a Deputy Treasurer or designee to act on behalf of the District. The District Treasurer will provide written authorization in delegating any of his/her authority. Statement of Investment Policy Page 3 P86.0 ETHICS AND CONFLICTS OF INTEREST The Treasurer/Deputy Treasurer and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers shall disclose any material financial interest in financial institutic;rns that conduct business with the District, and they shall further disclose any personal financial/investment positions that could be affected by the performance of the District's operations and functions or by the management of the District's investment program. The Treasurer/Deputy Treasurer and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC). 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The District Treasurer will maintain a list of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services to the District. The District will transact business only with approved investment securities broker/dealers that are approved as an authorized broker/dealer in compliance with the District selection process. The Treasurer shall request all broker/dealers that wish to do business with the District to provide proof of capitalization to meet the District's needs and agree to abide by the conditions set forth in this investment policy. They must have offices in the State of California, provide a current audited financial statement, proof of Financial Industry Regulatory Authority (FINRA) certification, proof of State of California registrations, and complete the appropriate City Broker/Dealer Questionnaire and Certification. The questionnaire used for these processes is attached to this Investment Policy as Exhibit A. The District shall at least annually provide a copy of the current investment policy to all broker/dealers approved to do business with the District. Broker/dealers shall be required to provide a confirmation certification acknowledging receipt of the policy and submit their most recent audited financial statements. Confirmation of receipt of this policy shall be considered evidence that the broker/dealers understands the District's investment policy and agrees to sell the District: only suitable and appropriate investments in compliance with the District's investment policy. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS The District is further governed by California Government Code Sections 53600 et. seq. to invest in specific types of securities. The District has further limited the types of securities in which it may invest. Any security not listed in Section 8.0 is not a valid investment for the District. The concise list of approved securities is as follows: Statement of Investment Policy Page 4 P9• United States Treasury Securities: United States Treasury Bills, Bonds, and Notes or those instruments for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • United States Federal Agencies: Obligations issued by Federal Agencies or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Municipals Notes or Bonds: Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. At the time of purchase, long term investments must have a minimum rating of either "Al" by Moody's Investor Services Inc. or "A+" by Standard & Poor's Corporation, the minimum short-term rating of either "MIG 1" by Moody's Investor Services Inc. or "SP-1" by Standard & Poor's Corporation. (The minimum rating shall apply to any agency, irrespective of any credit enhancement). There is a 30% limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Certificates of Deposit (Time Deposits): Non-negotiable time deposits, collateralized in accordance with the California Government Code, may be purchased through banks and savings and loan associations. There is no limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Statement of Investment Policy Page 5 P10There is a 30% limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Bankers' Acceptances: Bankers' acceptances, otherwise known as bills of exchange or time drafts, that are drawn on and accepted by a commercial bank. There is a 40% limit on the percentage of the portfolio that can be invested in this category. No more than 30% percent of the District's moneys shall be invested in the bankers' acceptances of any one commercial bank. The maximum maturity shall not exceed 180 days. • Commercial Paper: Must be of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by Moody's Investor Services Inc. or Standard & Poor's Corporation of at least "A" or "Al/Pl" is required. Purchases of commercial paper are limited to no more than 10% of the outstanding commercial paper of any single issuer. The entity that issues the commercial paper shall meet all the following conditions: (i) is organized and operating in the United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000), and (iii) has debt other than commercial paper, if any, that is rated at least "A" or its equivalent, by a Nationally Recognized Statistical Rating Organization (NRSRO.) There is a 25% limit on the percentage of the portfolio that can be invested in this category. No more than 5% of the cost value of the portfolio at time of purchase may be invested in Commercial Paper issued by any one corporation. The sum of the market value of the Commercial Paper and Medium-Term Notes invested in any one corporation or corporate entity shall not exceed 5% of the cost value of the portfolio at time of purchase. The maximum maturity shall not exceed 270 days. • State of California Local Agency Investment Fund (LAIF): The Local Agency Investment Fund (LAIF) is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. There is no limit on the percentage of the portfolio that can be invested in this category. The maximum investment in LAIF accounts is dependent upon limits established under the Local Agency Investment Fund guidelines and not Government Code. Statement of Investment Policy Page 6 P11• Joint Powers Authority (JPA) Investment Pool (Short-Term): Investment Trust of California (CalTRUST). CalTRUST accounts have been created to facilitate the centralization of the investment management function on behalf of California local agencies through a partnership between the California State Association of Counties and the League of California Cities. There is a 10% limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Deposit of Funds: "Depository" means a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company, in this state in which the moneys of a local agency are deposited. Deposits in banks or other depository institutions may be in demand accounts (checking), savings accounts, market rate accounts, and time deposits. California law requires that public deposits in banks be insured by the Federal Deposit Insurance Corporation (FDIC) or, to the extent not insured, collateralized with certain types of securities. There is no limit on the percentage of the portfolio that can be invested in this category. • Repurchase Agreements (Repos): An executed Master Repurchase Agreement is required between the Rancho Cucamonga Fire Protection District and the broker dealer or financial Institution. The market value of securities that underlies a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. There is a 20%' limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed one year of maturity. • Medium-Term Notes: Medium-Term Notes are defined as all corporate and depository institution debt securities. They must be issued by corporations organized and operating within the United States. Notes eligible for investment shall be rated "AA" or better by Moody's Investor Services Inc. or Standard & Poor's Corporation There is a 30% limit on the percentage of the portfolio that can be invested in this category. No more than 5% of the cost value of the portfolio at time of purchase may be invested in notes issued by any one corporation. The sum of the market value of the Medium-Term Notes and Commercial Paper invested in any one corporation or corporate entity shall not exceed 5% of the cost value of the portfolio at time of purchase. Statement of Investment Policy Page 7 P12The District shall not invest in any security that exceeds five-years of maturity. • Supranational Securities: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The maximum remaining maturity for supranational obligations must be five years or less, and they must be eligible for purchase and sale within the United States. These investments must be rated in a rating category of "AA" or better by a NRSRO. There is a 30% limit on the percentage of the portfolio that can be invested in this category. The District shall not invest in any security that exceeds five-years of maturity. • Investment Agreements: Investment agreements, guaranteed investment contracts, funding agreements, or any other form of corporate note which represents the unconditional obligation of one or more banks, insurance companies or other financial institutions, or are guaranteed by a financial institution, which has an unsecured rating, or which agreement is itself rated, as of the date of execution thereof, in one of the two highest rating categories by two or more rating agencies; or, which are collateralized at least 100% with U.S. Government securities. There is a 5% limit on the percentage of the portfolio that can be invested in this category. Percentage limits for Investment Agreements are not intended to apply to bond funds held by the District or by Fiscal Agents or Trustees, in which investment of such funds is under the District's control or direction. See summary table of "Authorized and Suitable Investments" at Exhibit B. 9.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the Rancho Cucamonga Fire Protection District must be in compliance with Section 8.0 "Authorized and Suitable Investments" at the time of purchase. If, subsequent to the date of purchase, a security is determined to be no longer in compliance with Section 8.0, the District Treasurer shall report the non-compliant security to the President and Members of the Board of Directors and shall include a disclosure in the monthly Investment Report if the security is held at the date the report is prepared. Statement of Investment Policy Page 8 P13The City's external, independent auditors perform an annual review of the District's Investment Policy, investment process, and related internal controls. The annual review process is performed as part of the City's annual external financial audit. 10.0 INVESTMENT POOLS The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's local governments and special districts authorized by the California Government Code. LAIF is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. The District's participation in LAIF was approved by the President and Members of the Board of Directors with other authorized investments in July 1990. It is a permitted investment with the knowledge that the fund may invest in some vehicles allowed by statute but not otherwise authorized under the District's authorized investments. All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480. All investments are purchased at market value, and market valuation is conducted monthly. The District may also invest in shares of beneficial interest issued by a joint powers authority ("JPA") organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations specified in the code and which shall retain an investment advisor that meets the following criteria: 1. Be registered or exempt from registration with the Securities and Exchange Commission; 2. Have assets under management in excess of five hundred million dollars, ($500,000,000), and 3. Have not less than five (5) years of experience investing in the securities and obligations authorized herein. 11.0 COLLATERALIZATION All demand deposits, time deposits and certificates of deposits that are not insured by the Federal Deposit Insurance Corporation (FDIC) must be fully collateralized in accordance with Government Code Section 53601. Statement of Investment Policy Page 9 P1412.0 SAFEKEEPING AND CUSTODY To protect against potential losses by the collapse of individual securities dealers, all trades will be transacted on a delivery-versus-payment (DVP) basis. This means that the securities shall be delivered to the District's designated custodian upon receipt of the payment by the District. The securities shall be held in safekeeping by a third party custodian, acting as agent for the District under the terms of a custody agreement executed by the bank and District. The third party custodian shall be required to issue a monthly safekeeping report to the District that lists the specific investment, rate, maturity and other pertinent information. The only exception to the foregoing shall be depository accounts and security purchases made with investment pools and certificates of deposit since the purchased securities are not deliverable. Evidence of these investments will be held in the City's vault. No outside broker/dealer or advisor may have access to District funds, accounts or investments, and any transfer of funds to or through an outside broker/dealer must be approved by the District Treasurer/Deputy Treasurer. The District strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the District Treasurer. 13.0 DIVERSIFICATION It is the policy of the District to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over-concentration of assets in a specific issuer, security type, and maturities. Diversification strategies shall be determined and revised periodically. The purpose of diversifying is to reduce overall portfolio risks while attaining an average market rate of return; therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer. 14.0 MAXIMUM MATURITIES To the extent possible, the District will attempt to match security maturities to anticipated cash flow requirements. The maximum maturity of individual investments shall not exceed a maturity of five years from the date of purchase unless the President and Members of the Board of Directors has granted authority to make that investment either specifically or as a part of an investment program approved by the Board. Statement of Investment Policy Page 10 P1515.0 INTERNAL CONTROL The District Treasurer and/or his/her appointed designee shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures set forth in this Investment Policy. Also, see Section 9.0 of this Policy. 16.0 PERFORMANCE The investment performance of the District's operating portfolio shall be evaluated and compared to an appropriate benchmark in order to assess the success of the investment program relative to the District's Safety, Liquidity, and Yield objectives. This review will be conducted annually with the District's Treasurer, and Finance Director and, if necessary, consider making adjustments to future investment strategies as market conditions permit. 17.0 REPORTING The District Treasurer shall prepare and submit a monthly investment report to the President and Members of the Board of Directors and City Manager, which shall include all securities, excluding those held by and invested through trustees. The report shall include the following: • The type of investment, name of the issuer, date of purchase, date of maturity, par and dollar amount invested in all securities. • The weighted average maturity of the investments. • Any funds, investments, or programs including loans that are under the management of contracted parties. • A description of the compliance with the Statement of Investment Policy. • A statement of the District's ability to meet its pooled expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may not be available. • The investment portfolio report shall include current market value information for all investments. A monthly market value will be obtained for each security owned by the District. For purposes of reporting, the market value of each security may be obtained from the District's custodian bank or other pricing source(s) utilized by the District's approved brokers. Statement of Investment Policy Page 11 P16The District Treasurer shall be responsible for reviewing and modifying investment guidelines as conditions warrant and is required to submit same for re-approval to the President and Members of the Board of Directors on an annual basis with or without changes. However, the District Treasurer may, at any time, further restrict the items approved for purchase as deemed appropriate. The basic premise underlying the District's investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed. 18.0 INVESTMENT POLICY ADOPTION The Rancho Cucamonga Fire Protection District's Investment Policy shall be reviewed and approved annually by the President and Members of the Board of Directors. Any modifications made to the Investment Policy must be approved by the President and Members of the Board of Directors. Lori E. Sassoon Treasurer Rancho Cucamonga Fire Protection District Statement of Investment Policy Page 12 P17GLOSSARY OF TERMS AGENCIES: Agencies of or sponsored by the Federal government set up to supply credit to various classes of institutions. Examples include Federal Home Loan Banks (FHLB), Federal Farm Credit Bank (FFCB), Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA) and Sallie Mae. ASKED: The price at which securities are offered by a selling party to a buying party. BANKERS' ACCEPTANCE (BA): A draft, bill, or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: One basis point is one-hundredth of a percent (i.e., 0.01%). BEAR MARKET: A period of generally pessimistic attitudes and declining market prices. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BID: The price offered by a buyer of securities. (When selling securities, you ask for a bid.) BOND EQUIVALENT YIELD: The basis on which yields on notes and bonds are quoted. BOOK VALUE (COST VALUE): The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less ·amortization of premium or accretion of discount. BROKER/DEALER: An individual or firm that brings buyers and sellers together in a securities transaction. BULL MARKET: A period of generally optimistic attitudes and increasing market prices. CALLABLE SECURITIES: A security that is redeemable by the issuer before the scheduled maturity. Bonds are usually called when the interest rates fall so significantly that the issuer can save money by floating new bonds at lower rates. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD's are typically negotiable. Statement of Investment Policy Page 13 P18COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also, refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the City of Rancho Cucamonga. It includes five combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with GAAP, finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CORPORATE MEDIUM-TERM NOTE: Corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT (DVP): Delivery of securities with a simultaneous exchange of money for the securities. DERIVATIVES: Financial products dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index. DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is at a discount. DISCOUNT SECURITIES: Non-interest bearing, money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. Statement of Investment Policy Page 14 P19FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits up to $250,000 per deposit. FEDERAL FUNDS RATE: The interest rate charged by one institution lending federal funds to another. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHL_Bs is to liquefy the housing related assets of its members who must purchase stock in their district bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages, second loans, and fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market to influence the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and comprising a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5, 700 commercial banks that are members of the system. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): The independent organization that establishes and improves standards of accounting and financial reporting for the United States, state and local governments. Statement of Investment Policy Page 15 P20GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-through" is often used to describe Ginnie Maes. INVESTMENT AGREEMENTS: An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss. LOCAL AGENCY INVESTMENT FUND (LAIF): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MARKET RATE OF RETURN: A rate of return commensurate with the market for similar securities (maturity, credit rating, duration and liquidity) would be considered a market rate of return. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse, repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that provides credit ratings that are used by the U.S. government and investors as benchmarks. Examples include Standard & Poor's Corporation, Moody's Investor Services, Inc. and Fitch, Inc. Statement of Investment Policy Page 16 P21OFFER: The price asked by a seller of securities. (When buying securities, you ask for an offer.) OPEN MARKET OPERATIONS: Federal Reserve activity. Under the Fede~al Reserve Act, the Fed uses purchases and sales of Government and Federal Agency securities to add to or subtract from commercial bank reserves. Goals are to sustain economic growth, high employment and reasonable price stability. PAPER GAIN OR LOSS: Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists if the security is held while there is a difference between cost value (book value) and the market value. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity, positions and monthly financial statements to the Federal Reserve Bank of New York, and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms. PRUDENT INVESTOR STANDARD: An investment standard to be followed by those authorized to make investment decisions on behalf of a local agency. Those authorized shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of that agency. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond; the current income return. SAFEKEEPING: The service to customers by banks and trust companies when the bank or trust· company stores the securities for protection, receives coupon payments and redeems issues at maturity. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution of securities. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE lS(C) 3-1: See Uniform Net Capital Rule. Statement of Investment Policy Page 17 P22SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (supranationals) in which California local agencies can invest in their debt obligations; the International Bank for Reconstruction and Development {IBRD), International Finance Corporation (IFC) and Inter-American Development Bank (IADB). TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of over 10 years. TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from one to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15-1; also, called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities. Liquid capital includes cash and assets easily converted to cash without penalty. YIELD: The rate of annual income return on an investment, expressed as a percentage. YIELD TO MATURITY: The current income yield on an investment, minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity of the bond. Statement of Investment Policy Page 18 P23EXHIBIT A CITY OF RANCHO CUCAMONGA BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 5. Primary Broker Representative: Name: Years in Institutional Sales: ---------------~ ---Title: Years with Firm: -~~-------------~ Phone Number: -------------Em a i I Address: ------------~ 6. Please provide the name and title of the immediate supervisor and/or other brokers that will be interfacing with the City/District in the primary broker's absence: Name: _______________ _ Years in Institutional Sales: ---Title: Years with Firm: ---------------~ Phone Number: -------------Em a ii Address: ------------~ Years in Institutional Sales: ---Years with Firm: 7. Has the broker/dealer listed in No. 5 been authorized by the firm to be a broker for the City/District of Rancho Cucamonga? Yes No 8. Please provide the following information regarding three comparable public agency clients with whom the broker has an established relationship that we may contact for a reference. The City/District prefers public sector clients in the City's geographical area, if possible. Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship Broker/Dealer Questionnaire and Certification Page 1 P24Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship 9. Place an "X" by each of the instruments below in which you make an active market (both buy and sell): ] U.S. Treasuries ] Federal Agencies ] Mutual Funds ] Corporate Notes ] Medium Term Notes ] Repurchase Agreements ] Bankers' Acceptances ] Commercial Paper ] Certificates of Deposit ] Municipals ] Supranationals 10. Does your firm specialize in any of the instruments listed above? If so, please specify which ones. 11. Please briefly describe any ancillary services that your firm would provide to the City/District as an authorized broker/dealer? 12. To the best of your knowledge, within the last five years, has your firm ever been subject to a regulatory, state, or federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been investigated? If so, please briefly describe each such matter below or, if necessary, provide as an attached addendum: 13. Please provide the following with this Broker/Dealer Questionnaire and Certification: • Firm's most recent Audited Financial Statement • FINRA Report for primary broker/dealer and alternate • California Registration Broker/Dealer Questionnaire and Certification Page 2 P25CERTIFICATION I hereby certify that I have personally read the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District's Investment Policies and the California Government Codes pertaining to the authorized and suitable investments of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District; that I will only offer such authorized and suitable investments for sale to the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District; that the above information is true and correct to the best of my knowledge; and that I am authorized to execute this request for information on behalf of _____________ (name of firm). Signed Print Name Title Date This certification must be countersigned by the Company president or person in charge of government securities operations. Signed Print Name Title Date Broker/Dealer Questionnaire and Certification Page 3 P26Exhibit B SUMMARY OF AUTHORIZED AND SUITABLE INVESTMENTS INVESTMENT TYPE MAXIMUM SPECIFIED MAXIMUM MATURITY MINIMUM QUALITY % OF PORTFOLIO REQUIREMENTS United States Treasury None 5 years None Securities United States Federal None 5 years None Agencies Municipals Notes or 30% 5 years ST -Rating of either "MIG Bonds 1" by Moody's or "SP-1" by S&P LT -Rating of either "Al" by Moody's or "A"+ by S & p Certificates of Deposit Must be collateralized in (Time Deposits) None 5 years accordance with California Government Code Negotiable Certificates 30% 5 years Issued by a nationally or of Deposit state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank Bankers' Acceptances 40% 180 days No more than 30% of the District's money may be invested in the bankers' acceptances of any one commercial bank Commercial Paper 25% 270 days Must be of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by Moody's or S & P of at least "A" or "Al/Pl" is required. Limited to no more than 10% of the outstanding commercial paper of any single issuer. No more than 5% issued by any one corporation. (See Section 8 of Investment Policy) State of California Local None None (Daily Liquidity) See Section 8 of Investment Agency Investment Maximum investment: Policy Fund (LAIF) $65 million Statement of Investment Policy Page 1 P27INVESTMENT TYPE Joint Powers Authority (JPA) Investment Pool (Short-Term) Deposit of Funds Repurchase Agreements (Repos) Medium-Term Notes Supranational Securities Investment Agreements ST Short-Term Long-Term MAXIMUM SPECIFIED MAXIMUM MATURITY % OF PORTFOLIO 10% 5 years None None 20% 1 year 30% 5 years 30% 5 years 5% None LT NRSRO -Nationally Recognized Statistical Rating Organization Statement of Investment Policy MINIMUM QUALITY REQUIREMENTS None Required to be collateralized as specified under Government Code Sec. 53630 et. Seq. The market value of securities that underlies a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly Rating of "AA" or better by Moody's or S & P. No more than 5% issued by any one corporation. {See Section 8 of Investment Policy) Rating of "AA" or better by a NRSRO See Section 8 of Investment Policy Page 2 P28CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00006902 03/28/2017 AHUMADA, ALEXANDER R 0.00 651.52 651.52 AP 00006903 03/28/2017 ALMAND, LLOYD 0.00 651.52 651.52 AP 00006904 03/28/2017 BANTAU, VICTORIA 0.00 416.47 416.47 AP 00006905 03/28/2017 BAZAL, SUSAN 0.00 1,020.45 1,020.45 AP 00006906 03/28/2017 BELL, MICHAEL L. 0.00 1,303.76 1,303.76 AP 00006907 03/28/2017 BERRY, DA YID 0.00 1,019.78 1,019.78 AP 00006908 03/28/2017 BROCK, ROBIN 0.00 977.64 977.64 AP 00006909 03/28/2017 CAMPBELL, GERALD 0.00 746.37 746.37 AP 00006910 03/28/2017 CAMPBELL, STEVEN 0.00 1,733.29 1,733.29 AP 00006911 03/28/2017 CARNES, KENNETH 0.00 472.96 472.96 AP 00006912 03/28/2017 CLABBY, RICHARD 0.00 1,019.78 1,019.78 AP 00006913 03/28/2017 CORCORAN,ROBERT 0.00 587.88 587.88 AP 00006914 03/28/2017 COX,KARL 0.00 651.52 651.52 AP 00006915 03/28/2017 CRANE, RALPH 0.00 1,020.45 1,020.45 AP 00006916 03/28/2017 CROSSLAND, WILBUR 0.00 472.96 472.96 AP 00006917 03/28/2017 DAGUE, JAMES 0.00 1,303.76 1,303.76 AP 00006918 03/28/2017 DE ANTONIO, SUSAN 0.00 587.88 587.88 AP 00006919 03/28/2017 DEANS, JACKIE 0.00 630.69 630.69 AP 00006920 03/28/2017 DOMINICK, SAMUEL A. 0.00 977.64 977.64 AP 00006921 03/28/2017 EAGLESON, MICHAEL 0.00 1,303.76 1,303.76 AP 00006922 03/28/2017 EGGERS, BOB 0.00 1,733.29 1,733.29 AP 00006923 03/28/2017 FRITCHEY, JOHN D. 0.00 472.96 472.96 AP 00006924 03/28/2017 HEYDE, DONALD 0.00 1,303.76 1,303.76 AP 00006925 03/28/2017 KILMER, STEPHEN 0.00 1,364.11 1,364.11 AP 00006926 03/28/2017 LANE, WILLIAM 0.00 1,303.76 1,303.76 AP 00006927 03/28/2017 LEE, ALLAN J. 0.00 1,300.86 1,300.86 AP 00006928 03/28/2017 LENZE, PAULE 0.00 1,223.96 1,223.96 AP 00006929 03/28/2017 LONGO,JOE 0.00 172.48 172.48 AP 00006930 03/28/2017 LUTTRULL,DARRELL 0.00 472.96 472.96 AP 00006931 03/28/2017 MACKALL, BEYERL Y 0.00 445.89 445.89 AP 00006932 03/28/2017 MAYFIELD, RON 0.00 1,389.38 1,389.38 AP 00006933 03/28/2017 MCKEE,JOHN 0.00 651.52 651.52 AP 00006934 03/28/2017 MCNEIL, KENNETH 0.00 651.52 651.52 AP 00006935 03/28/2017 MICHAEL, L. DENNIS 0.00 977.64 977.64 AP 00006936 03/28/2017 MORGAN, BYRON 0.00 2,317.74 2,317.74 AP 00006937 03/28/2017 MYSKOW, DENNIS 0.00 1,019.78 1,019.78 AP 00006938 03/28/2017 NAUMAN, MICHAEL 0.00 472.96 472.96 AP 00006939 03/28/2017 NEE,RON 0.00 1,844.59 1,844.59 AP 00006940 03/28/2017 NELSON, MARY JANE 0.00 172.48 172.48 AP 00006941 03/28/2017 O'BRIEN, TOM 0.00 1,733.29 1,733.29 AP 00006942 03/28/2017 PLOUNG, MICHAEL J 0.00 579.26 579.26 AP 00006943 03/28/2017 POST, MICHAEL R 0.00 1,628.59 1,628.59 AP 00006944 03/28/2017 PROULX, PATRICK 0.00 1,733.29 1,733.29 AP 00006945 03/28/2017 ROEDER, JEFF 0.00 1,303.76 1,303.76 AP 00006946 03/28/2017 SALISBURY, THOMAS 0.00 651.52 651.52 AP 00006947 03/28/2017 SMITH, RONALD 0.00 472.96 472.96 AP 00006948 03/28/2017 SPAGNOLO, SAM 0.00 472.96 472.96 User: VLOPEZ -VERONICA LOPEZ Page: Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P29CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name AP 00006949 03/28/2017 AP 00006950 03/28/2017 AP 00006951 03/28/2017 AP 00006952 03/28/2017 AP 00006953 03/28/2017 AP 00006954 03/28/2017 AP 00006955 03/28/2017 AP 00006956 03/29/2017 AP 00006957 03/29/2017 AP 00006958 03/29/2017 AP 00006959 03/29/2017 AP 00006960 03/29/2017 AP 00006961 03/29/2017 AP 00006962 04/05/2017 AP 00378393 03/28/2017 AP 00378394 03/28/2017 AP 00378395 03/28/2017 AP 00378396 03/28/2017 AP 00378397 03/29/2017 AP 00378398 03/29/2017 AP 00378399 03/29/2017 AP 00378400 03/29/2017 AP 00378401 03/29/2017 AP 00378402 03/29/2017 AP 00378403 03/29/2017 AP 00378404 03/29/2017 AP 00378405 03/29/2017 AP 00378406 03/29/2017 AP 00378407 03/29/2017 AP 00378408 03/29/2017 AP 00378409 03/29/2017 AP 00378410 03/29/2017 AP 00378411 03/29/2017 AP 00378412 03/29/2017 AP 00378413 03/29/2017 AP 00378414 03/29/2017 AP 00378415 03/29/2017 AP 00378416 03/29/2017 AP 00378417 03/29/2017 AP 00378418 03/29/2017 AP 00378419 03/29/2017 AP 00378420 03/29/2017 AP 00378421 03/29/2017 AP 00378424 03/29/2017 AP 00378425 03/29/2017 AP 00378426 03/29/2017 AP 00378427 03/29/2017 SPAIN, WILLIAM SULLIVAN, JAMES TAYLOR, STEVE TULEY, TERRY V ANDERKALLEN, FRANCIS WAL TON, KEVIN YOWELL, TIMOTHY A CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA HD PRODUCTIONS INC RC CEA RCPFA SAN BERNARDINO COUNTY SAN BERNARDINO CTY SHERIFFS DEPT CHAFFEY JOINT UNION HS DISTRICT CURA T ALO, JAMES LONCAR, PHILIP TOWNSEND, JAMES WALKER, KENNETH A AND R TIRE SERVICE ADAMSON INDUSTRIES AEDBRANDS AFLAC GROUP INSURANCE ALLEN, LAURETTE ALLIANCE FOR INNOVATION ALTA VISTA MOBILE HOME PARK AMERICAN PUBLIC WORKS ASSOCIATION AMERICAN TOWER CORPORATION APPLIED METERING TECHNOLOGIES INC AROCHO, ALMA AT&T AUFBAU CORPORATION BALNEG,RAFAEL BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BIBICOFF, ALLISON BRAUN BLAISING MCLAUGHLIN BROWN JR., STEVE BUI,DUY BUTSKO UTILITY DESIGN INC. CVWD CVWD CVWD CA LLC -OBA AL TA LAGUNA MHP CALIFORNIA BUILDING OFFICIALS CALIFORNIA SURVEYING & DRAFTING SUPPLY INC User: VLOPEZ -VERONICA LOPEZ Page: 2 City 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,248.39 12,500.00 1,647.00 10,826.14 90.00 3,081,3 70.00 869.64 0.00 0.00 0.00 0.00 2,162.43 1,208.31 0.00 64.47 105.83 7,650.00 600.00 500.00 6,300.00 15,281.22 1,266.00 470.71 1,120.00 87.14 481.00 481.00 481.00 481.00 493.00 10,479.30 0.00 52.23 5,045.21 190.06 79.91 13,732.55 900.00 85.00 1,299.00 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I 746.37 472.96 1,629.55 1,303.76 1,064.00 1,364.11 1,389.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,733.29 1,019.78 1,733.29 261.76 0.00 0.00 3,915.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 118.05 0.00 0.00 0.00 0.00 245.26 0.00 0.00 0.00 Amount 746.37 472.96 1,629.55 1,303.76 1,064.00 1,364.11 1,389.38 28,248.39 12,500.00 1,647.00 10,826.14 90.00 3,081,370.00 869.64 1,733.29 1,019.78 1,733.29 261.76 2, 162.43 1,208.31 3,915.10 64.47 105.83 7,650.00 600.00 500.00 6,300.00 15,281.22 1,266.00 470.71 1,120.00 87.14 481.00 481.00 481.00 481.00 493.00 10,479.30 118.05 52.23 5,045.21 190.06 79.91 13,977.81 *** 900.00 85.00 1,299.00 Current Date: 04/11/2017 Time: 13:58:54 P30CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378428 03/29/2017 CALIFORNIA, ST A TE OF 875.00 0.00 875.00 AP 00378429 03/29/2017 CARQUEST AUTO PARTS 0.00 89.92 89.92 AP 00378430 03/29/2017 CASA VOLANTE MOBILE HOME PARK 1,100.00 0.00 1,100.00 AP 00378431 03/29/2017 CDW GOVERNMENT INC. 761.41 0.00 761.41 AP 00378432 03/29/2017 CHAPARRAL HEIGHTS MOBILE HOME PARK 700.00 0.00 700.00 AP 00378433 03/29/2017 CHARTER COMMUNICATIONS 235.82 534.92 770.74 "'** AP 00378434 03/29/2017 CINTAS CORPORATION #150 0.00 204.22 204.22 AP 00378435 03/29/2017 CLARK, KAREN 720.00 0.00 720.00 AP 00378436 03/29/2017 CLEARWATER GRAPHICS INC 285.54 0.00 285.54 AP 00378437 03/29/2017 CLIPPERCREEK INC. 386.84 0.00 386.84 AP 00378438 03/29/2017 COMPUZONE 716.05 0.00 716.05 AP 00378439 03/29/2017 COWLES, MICHELLE 14.00 0.00 14.00 AP 00378440 03/29/2017 CURRY, KAREN FIX 133.10 0.00 133.10 AP 00378441 03/29/2017 DOBSON, BRYAN 192.00 0.00 192.00 AP 00378442 03/29/2017 DOLLARHIDE, GINGER 132.00 0.00 132.00 AP 00378443 03/29/2017 DOWN SYNDROME FAMILY RESOURCE CNTR 250.00 0.00 250.00 AP 00378444 03/29/2017 DOWNEY, JENNIFER 10.17 0.00 10.17 AP 00378445 03/29/2017 DUDE SOLUTIONS 12,670.00 0.00 12,670.00 AP 00378446 03/29/2017 DUNN, ANN MARIE 504.00 0.00 504.00 AP 00378447 03/29/2017 DURKEL, CAROL 55.64 0.00 55.64 AP 00378448 03/29/2017 EASTERLING, RAY 278.40 0.00 278.40 AP 00378449 03/29/2017 ECS IMAGING INC 17,920.00 0.00 17,920.00 AP 00378450 03/29/2017 EIGHTH A VENUE ENTERPRISE LLC 28.02 0.00 28.02 AP 00378451 03/29/2017 FAULKNER, MICHAEL 1,066.00 0.00 1,066.00 AP 00378452 03/29/2017 FCLO MUSIC THEATRE 1,308.48 0.00 1,308.48 AP 00378453 03/29/2017 FEDERAL EXPRESS CORP 104.92 0.00 104.92 AP 00378454 03/29/2017 FLEETPRIDE 0.00 660.87 660.87 AP 00378455 03/29/2017 FMB TRUCK OUTFITTERS 799.81 0.00 799.81 AP 00378456 03/29/2017 FOOTHILL MOBILE MANOR 400.00 0.00 400.00 AP 00378457 03/29/2017 FOREST CITY 158.22 0.00 158.22 AP 00378458 03/29/2017 FRANCO, JENNIER 625.00 0.00 625.00 AP 00378459 03/29/2017 FRONTIER COMM 102.31 0.00 102.31 AP 00378460 03/29/2017 FRONTIER COMM 5,438.01 0.00 5,438.01 AP 00378461 03/29/2017 G AND M BUSINESS INTERIORS 42,018.81 0.00 42,018.81 AP 00378462 03/29/2017 GALE,BRIAN 833.00 0.00 833.00 AP 00378463 03/29/2017 GARCIA, KYLA 192.00 0.00 192.00 AP 00378464 03/29/2017 GENTRY,JON 288.34 0.00 288.34 AP 00378465 03/29/2017 GIORDANO, MARIANNA 124.80 0.00 124.80 AP 00378466 03/29/2017 GOOD YEAR TIRE AND RUBBER CO. 357.45 0.00 357.45 AP 00378467 03/29/2017 GRAINGER 0.00 45.88 45.88 AP 00378468 03/29/2017 GRAPHICS FACTORY INC. 712.14 0.00 712.14 AP 00378469 03/29/2017 GRAYES & KING LLP 333.00 0.00 333.00 AP 00378470 03/29/2017 HAMIL TON, MONIQUE 960.00 0.00 960.00 AP 00378471 03/29/2017 HAMPTON YOGA 852.00 0.00 852.00 AP 00378472 03/29/2017 HAY,SHARYN 252.00 0.00 252.00 AP 00378473 03/29/2017 HOME DEPOT CREDIT SERVICES 645 0.00 12.26 12.26 AP 00378474 03/29/2017 HOMETOWN AMERICA RAMONA VILLA 1,100:00 0.00 1,100.00 User: VLOPEZ -VERONICA LOPEZ Page: 3 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P31CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name Q!y Fire Amount AP 00378475 03/29/2017 HOSEMAN INC 0.00 77.73 77.73 AP 00378476 03/29/2017 INLAND EMPIRE CENTER C/0 ROSE INSTITUTE 75.00 0.00 75.00 AP 00378477 03/29/2017 INLAND EMPIRE CENTER C/0 ROSE INSTITUTE 75.00 0.00 75.00 AP 00378478 03/29/2017 INLAND VALLEY RV SERVICE & SUPPLIES 26.93 0.00 26.93 AP 00378479 03/29/2017 INTERNATIONAL FOOTPRINT ASSOCIATION 225.00 0.00 225.00 AP 00378480 03/29/2017 IRON MOUNTAIN OSDP 793.58 0.00 793.58 AP 00378481 03/29/2017 J & D GUILLIAM CONSTRUCTION INC 1,185.00 0.00 1,185.00 AP 00378482 03/29/2017 JOHN BURR CYCLES INC 2,079.42 0.00 2,079.42 AP 00378483 03/29/2017 JOHNSON, ONYINYE YVONNE 34.40 0.00 34.40 AP 00378484 03/29/2017 JONES, CHRISTINA HAA T AINEN 833.00 0.00 833.00 AP 00378485 03/29/2017 KAMPE, CHERYL 139.37 0.00 139.37 AP 00378486 03/29/2017 KIM, JONATHAN 192.00 0.00 192.00 AP 00378487 03/29/2017 KINETIC LIGHTING INC 14.00 0.00 14.00 AP 00378488 03/29/2017 KLINGER, MARY K 224.00 0.00 224.00 AP 00378489 03/29/2017 KRIEGER, ED 300.00 0.00 300.00 AP 00378490 03/29/2017 LATREACE, RAINEY 356.00 0.00 356.00 AP 00378491 03/29/2017 LIFE ASSIST INC 0.00 1,067.40 1,067.40 AP 00378492 03/29/2017 LITTLE BEAR PRODUCTIONS 1,200.00 0.00 1,200.00 AP 00378493 03/29/2017 LUNA, MALARIE 500.00 0.00 500.00 AP 00378494 03/29/2017 MANUEL, MICHAEL 192.00 0.00 192.00 AP 00378495 03/29/2017 MARTINEZ, KENNETH S 495.85 0.00 495.85 AP 00378496 03/29/2017 MELLO, TERRI 597.00 0.00 597.00 AP 00378497 03/29/2017 MIDWEST TAPE 291.43 0.00 291.43 AP 00378498 03/29/2017 MOUNTAIN VIEW INLAND POOL SUPPLY & REP AIR 450.00 0.00 450.00 AP 00378499 03/29/2017 NEIUBER, ROBERT 151.63 0.00 151.63 AP 00378500 03/29/2017 NEWCOMB ANDERSON MCCORMICK INC 14,532.74 3,231.12 17,763.86 *** AP 00378501 03/29/2017 NORTHTOWN HOUSING DEVELOPMENT CORP. 1,100.00 0.00 1,100.00 AP 00378502 03/29/2017 OCCUPATIONAL HEALTH CTRS OF CA 603.38 0.00 603.38 AP 00378503 03/29/2017 ONTARIO WINNELSON CO 15.16 0.00 15.16 AP 00378504 03/29/2017 ONTRAC 53.71 0.00 53.71 AP 00378505 03/29/2017 ORONA, PATRICIA 1,050.00 0.00 1,050.00 AP 00378506 03/29/2017 OTT,LAURA 645.00 0.00 645.00 AP 00378507 03/29/2017 OTT,SHARON 207.00 0.00 207.00 AP 00378508 03/29/2017 OVERDRIVE INC 1,649.38 0.00 1,649.38 AP 00378509 03/29/2017 PACIFIC PREMIER BANK 0.00 24,660.91 24,660.91 AP 00378510 03/29/2017 PAJER, AMANDA 192.00 0.00 192.00 AP 00378511 03/29/2017 PAPAZOGLU, NORAY 924.63 0.00 924.63 AP 00378512 03/29/2017 PARS 3,500.00 0.00 3,500.00 AP 00378513 03/29/2017 PEPSI-COLA 1,097.10 0.00 1,097.10 AP 00378514 03/29/2017 PFINIX CREATIVE GROUP 8,812.50 0.00 8,812.50 AP 00378515 03/29/2017 PHAM, THAI NAM 51.55 0.00 51.55 AP 00378516 03/29/2017 PHOENIX GROUP INFORMATION SYSTEMS 1,957.06 0.00 1,957.06 AP 00378517 03/29/2017 PINES MOBILE HOME PARK, THE 400.00 0.00 400.00 AP 00378518 03/29/2017 PO RAC 110.00 0.00 110.00 AP 00378519 03/29/2017 PORAC LEGAL DEFENSE FUND 148.50 0.00 148.50 AP 00378520 03/29/2017 PRE-PAID LEGAL SERVICES INC 96.59 0.00 96.59 AP 00378521 03/29/2017 PRINCIPLES CONTRACTING INC 125,996.60 0.00 125,996.60 User: VLOPEZ -VERONICA LOPEZ Page: 4 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P32CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378522 03/29/2017 PSA PRINT GROUP 38.79 0.00 38.79 AP 00378523 03/29/2017 RANCHOCUCAMONGACHAMBEROFCOMMERCE 3,166.00 0.00 3,166.00 AP 00378524 03/29/2017 RANCHO REGIONAL VETERINARY HOSPITAL INC 2,421.63 0.00 2,421.63 AP 00378525 03/29/2017 RAULS AUTO TRJM INC 0.00 353.88 353.88 AP 00378526 03/29/2017 RBM LOCK AND KEY SERVICE 3.77 0.00 3.77 AP 00378527 03/29/2017 RC CONSTRUCTION SERVICES INC 0.00 468,557.21 468,557.21 AP 00378528 03/29/2017 RJCHARDS WATSON AND GERSHON 47,576.18 0.00 47,576.18 AP 00378529 03/29/2017 RJGLEMAN, ENCARNACION ONTIVEROS 120.00 0.00 120.00 AP 00378530 03/29/2017 RSI GROUP 4,750.00 0.00 4,750.00 AP 00378531 03/29/2017 SAM THA TIE VISUAL COMMUNICATIONS 7,450.00 0.00 7,450.00 AP 00378532 03/29/2017 SAMS CLUB/SYNCHRONY BANK 217.75 0.00 217.75 AP 00378533 03/29/2017 SAN BERNARDINO CO AUDITOR CONT 6,884.50 0.00 6,884.50 AP 00378534 03/29/2017 SAN GABRJEL, CITY OF 60.00 0.00 60.00 AP 00378535 03/29/2017 SBPEA 989.07 0.00 989.07 AP 00378536 03/29/2017 SCHOOL, DENISE 21.00 0.00 21.00 AP 00378537 03/29/2017 SENECHAL, CAL VIN 472.80 0.00 472.80 AP 00378538 03/29/2017 SHERJFFS COURT SERVICES 446.95 0.00 446.95 AP 00378539 03/29/2017 SHRED PROS 0.00 35.00 35.00 AP 00378540 03/29/2017 SIGN SHOP, THE 996.69 0.00 996.69 AP 00378541 03/29/2017 SMITH, MICHAEL C 833.00 0.00 833.00 AP 00378542 03/29/2017 SO CALIF GAS COMPANY 9,832.61 1,354.61 11,187.22 *** AP 00378543 03/29/2017 SO CALIF GAS COMPANY 1,175.53 0.00 1,175.53 AP 00378549 03/29/2017 SOUTHERN CALIFORNIA EDISON 12,790.20 1,617.27 14,407.47 *** AP 00378550 03/29/2017 SOUTHERN CALIFORNIA EDISON 10.75 0.00 10.75 AP 00378551 03/29/2017 SOUTHERN CALIFORNIA EDISON 40.69 0.00 40.69 AP 00378552 03/29/2017 SUN BADGE CO 89.16 0.00 89.16 AP 00378553 03/29/2017 SUNGARD PUBLIC SECTOR INC 6,740.00 0.00 6,740.00 AP 00378554 03/29/2017 SWARTZ, ALAN 81.00 0.00 81.00 AP 00378555 03/29/2017 SYCAMORE VILLA MOBILE HOME PARK 700.00 0.00 700.00 AP 00378556 03/29/2017 SYSCO LOS ANGELES INC 804.33 0.00 804.33 AP 00378557 03/29/2017 THE COUNSELING TEAM INTERNATIONAL 0.00 360.00 360.00 AP 00378558 03/29/2017 THEATRE COMPANY, THE 1,231.50 0.00 1,231.50 AP 00378559 03/29/2017 THIRD DEGREE COMMUNICATIONS INC 450.00 0.00 450.00 AP 00378560 03/29/2017 TRACEY, VAL 276.00 0.00 276.00 AP 00378561 03/29/2017 TRJMARK ASSOCIATES INC 2,136.00 0.00 2,136.00 AP 00378562 03/29/2017 TRJMMER, PATRJCIA A 109.18 0.00 109.18 AP 00378563 03/29/2017 TYUS,IDA 216.00 0.00 216.00 AP 00378564 03/29/2017 UNDERGROUND SVC ALERT OF SO CAL 520.50 0.00 520.50 AP 00378565 03/29/2017 UNITED WAY 131.00 0.00 131.00 AP 00378566 03/29/2017 UPS 639.02 0.00 639.02 AP 00378567 03/29/2017 US POSTMASTER 1,000.00 0.00 1,000.00 AP 00378568 03/29/2017 UTILIQUEST 2,780.02 0.00 2,780.02 AP 00378569 03/29/2017 VERJZON BUSINESS 5,317.76 0.00 5,317.76 AP 00378570 03/29/2017 VERJZON BUSINESS 15.25 0.00 15.25 AP 00378571 03/29/2017 VICTOR MEDICAL COMPANY 1,193.29 0.00 1,193.29 AP 00378572 03/29/2017 VISION SERVICE PLAN CA 11,192.12 0.00 11,192.12 AP 00378573 03/29/2017 VORTEX INDUSTRJES INC 865.28 1,274.37 2,139.65 *** User: VLOPEZ -VERONICA LOPEZ Page: 5 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P33CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/201 7 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378574 03/29/2017 WAINWRIGHT, JANICE RODGERS 1,533.00 0.00 1,533.00 AP 00378575 03/29/2017 WAXIE SANITARY SUPPLY 4,024.82 0.00 4,024.82 AP 00378576 03/29/2017 WESTCOAST MEDIA 900.00 0.00 900.00 AP 00378577 03/29/2017 WHITE CAP CONSTRUCTION SUPPLY 225.45 0.00 225.45 AP 00378578 03/29/2017 WILSON & BELL AUTO SERVICE 200.68 0.00 200.68 AP 00378579 03/29/2017 WT.COX INFORMATION SERVICES 7,034.33 0.00 7,034.33 AP 00378580 03/29/2017 ZEP SALES AMD SERVICE 445.56 0.00 445.56 AP 00378581 03/29/2017 ZETXINC 700.00 0.00 700.00 AP 00378582 03/29/2017 ZONES CORPORA TE SOLUTIONS 1,205.21 0.00 1,205.21 AP 00378588 03/30/2017 BRODART BOOKS 10,102.95 0.00 10,102.95 AP 00378589 03/30/2017 DUNN EDWARDS CORPORATION 54.50 39.75 94.25 *** AP 00378590 03/30/2017 EMCOR SERVICE 0.00 1,640.00 1,640.00 AP 00378591 03/30/2017 FASTENAL COMPANY 441.10 0.00 441.10 AP 00378592 03/30/2017 FORD OF UPLAND INC 2,432.19 0.00 2,432.19 AP 00378593 03/30/2017 HOLLIDAY ROCK CO INC 1, 126.24 0.00 1,126.24 AP 00378594 03/30/2017 KME FIRE APPARATUS 0.00 2,973.49 2,973.49 AP 00378595 03/30/2017 LANDCARE USA LLC 51,082.93 0.00 51,082.93 AP 00378596 03/30/2017 LIMS AUTO INC 667.37 0.00 667.37 AP 00378597 03/30/2017 OFFICE DEPOT 3,309.59 203.30 3,512.89 *** AP 00378598 03/30/2017 ORKIN PEST CONTROL 488.00 0.00 488.00 AP 00378599 03/30/2017 SUNRISE FORD 605.73 0.00 605.73 AP 00378600 03/30/2017 TAR GET SPECIAL TY PRODUCTS 2,567.62 0.00 2,567.62 AP 00378601 03/30/2017 VISTA PAINT 1,493.13 0.00 1,493.13 AP 00378602 03/30/2017 RITENOUR, LEE 5,000.00 0.00 5,000.00 AP 00378603 04/03/2017 DHILLON, RANilT S 0.00 50.00 50.00 AP 00378604 04/05/2017 IST RUN COMPUTER SERVICES 5,563.60 0.00 5,563.60 AP 00378605 04/05/2017 3SI SECURITY SYSTEMS 509.88 0.00 509.88 AP 00378606 04/05/2017 A & M FIRST AID INC 4,297.45 0.00 4,297.45 AP 00378607 04/05/2017 A AND R TIRE SERVICE 1,229.33 0.00 1,229.33 AP 00378608 04/05/2017 ABLE BUILDING MAINTENANCE 10,423.81 0.00 10,423.81 AP 00378609 04/05/2017 ADVANCED CHEMICAL TRANSPORT 1,565.50 0.00 1,565.50 AP 00378610 04/05/2017 ALLIANT INSURANCE SERVICES INC. 214.00 0.00 214.00 AP 00378611 04/05/2017 AL TEC INDUSTRIES INC 82.46 0.00 82.46 AP 00378612 04/05/2017 AMTECH ELEVATOR SERVICES 1,028.66 0.00 1,028.66 AP 00378613 04/05/2017 ARCHITERRA DESIGN GROUP 750.00 0.00 750.00 AP 00378614 04/05/2017 ART OF LIVING FOUNDATION 54.00 0.00 54.00 AP 00378615 04/05/2017 ARTS CONNECTION VISUAL ARTS CENTER 125.00 0.00 125.00 AP 00378616 04/05/2017 ASH, MAUREEN C 0.00 50.00 50.00 AP 00378617 04/05/2017 AT&T MOBILITY 0.00 84.00 84.00 AP 00378618 04/05/2017 BAKEWELL, DANNY 0.00 50.00 50.00 AP 00378619 04/05/2017 BARKSHIRE LASER LEVELING INC. 4,500.00 0.00 4,500.00 AP 00378620 04/05/2017 BATTERY POWER INC 403.83 0.00 403.83 AP 00378621 04/05/2017 BERLITZ I 10.00 0.00 110.00 AP 00378622 04/05/2017 BISCHOFF'S TAXIDERMY 135.94 0.00 135.94 AP 00378623 04/05/2017 BOOT BARN INC. 355.00 0.00 355.00 AP 00378624 04/05/2017 BRICKER, MICHAEL 0.00 50.00 50.00 AP 00378625 04/05/2017 BRIGHTVIEW LANDSCAPE SERVICES INC. 105,183.53 0.00 105,183.53 User: VLOPEZ -VERONICA LOPEZ Page: 6 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P34CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378626 04/05/2017 BSN SPORTS INC. 911.85 0,00 911.85 AP 00378627 04/05/2017 BUSCH SYSTEMS INTERNATIONAL INC 922.28 0.00 922.28 AP 00378632 04/05/2017 CVWD 28, 176.85 1,469.58 29,646.43 *** AP 00378633 04/05/2017 CAL PERS LONG TERM CARE 286.21 0.00 286.21 AP 00378634 04/05/2017 CALIFORNIA SHOPPING CART RETRIEVAL CORP 115.00 0.00 115.00 AP 00378635 04/05/2017 CAPITAL ONE COMMERCIAL 622.75 0.00 622.75 AP 00378636 04/05/2017 CARQUEST AUTO PARTS 845.68 -97.85 747.83 *** AP 00378637 04/05/2017 CARRILLO & WAITMAN EMPLOYMENT LITIGATION 275.00 0.00 275.00 AP 00378638 04/05/2017 CARROT TOP INDUSTRIES 634.68 0.00 634.68 AP 00378639 04/05/2017 CATAPULT SYSTEMS 1,915.60 0.00 1,915.60 AP 00378640 04/05/2017 CDW GOVERNMENT INC. 12,642.58 0.00 12,642.58 AP 00378641 04/05/2017 CHASE, SUZETTE & MARK REV LIV TR 4/6 0.00 85.00 85.00 AP 00378642 04/05/2017 CHINO VALLEY FIRE DISTRICT 0.00 450.00 450.00 AP 00378643 04/05/2017 CINTAS CORPORATION #150 2,722.17 23.39 2,745.56 *** AP 00378644 04/05/2017 CLAYTON, JANICE 6.46 0.00 6.46 AP 00378645 04/05/2017 CLEAR COAST CONSTRUCTION 3,000.00 0.00 3,000.00 AP 00378646 04/05/2017 COMPUZONE 85.00 0.00 85.00 AP 00378647 04/05/2017 CONCEPT COMMUNICATIONS CO 510.00 0.00 510.00 AP 00378648 04/05/2017 COUNTRY ESTATE FENCE CO INC 1,687.37 0.00 1,687.37 AP 00378649 04/05/2017 CPRS DISTRICT 11 50.00 0.00 50.00 AP 00378650 04/05/2017 CRAFCOINC 1,400.37 0.00 1,400.37 AP 00378651 04/05/2017 CROP PRODUCTION SERVICES INC 3,187.28 0.00 3,187.28 AP 00378652 04/05/2017 D AND K CONCRETE COMPANY 341.10 0.00 341.10 AP 00378653 04/05/2017 D-PREP INC./CRITICAL RESPONSE DIV. 1,156.00 0.00 1,156.00 AP 00378654 04/05/2017 DAWSON SURVEYING INC. 1,200.00 0.00 1,200.00 AP 00378655 04/05/2017 DELTA DENTAL 1,442.66 0.00 1,442.66 AP 00378656 04/05/2017 DELTA DENTAL 41,376.20 0.00 41,376.20 AP 00378657 04/05/2017 DICKINSON JANITORIAL SUPPLIES 900.79 0.00 900.79 AP 00378658 04/05/2017 DLT SOLUTIONS LLC 6,377.11 0.00 6,377.11 AP 00378659 04/05/2017 DOG WASTE DEPOT 505.44 0.00 505.44 AP 00378660 04/05/2017 DONOVAN, DANNY & JUDY FAM TRUST 0.00 50.00 50.00 AP 00378661 04/05/2017 DOWNEY FAMILY TRUST 6/30/98 0.00 175.00 175.00 AP 00378662 04/05/2017 DRAMATISTS PLAY SERVICE INC. 600.00 0.00 600.00 AP 00378663 04/05/2017 DUGMORE & DUNCAN INC. 0.00 452.08 452.08 AP 00378664 04/05/2017 DUMBELL MAN FITNESS EQUIPMENT, THE 125.00 0.00 125.00 AP 00378665 04/05/2017 ECONOLITE CONTROL PRODUCTS INC 3,633.00 0.00 3,633.00 AP 00378666 04/05/2017 EIGHTH A VENUE ENTERPRISE LLC 619.56 0.00 619.56 AP 00378667 04/05/2017 ENVIRONMENT AL RECOVERY SERVICES INC. 2,518.86 0.00 2,518.86 AP 00378668 04/05/2017 FACTORY MOTOR PARTS 0.00 257.68 257.68 AP 00378669 04/05/2017 FERGUSON ENTERPRISES INC # 1350 15.64 0.00 15.64 AP 00378670 04/05/2017 FIRST CLASS HEATING & AIR 200.00 0.00 200.00 AP 00378671 04/05/2017 FLEET SERVICES INC. 0.00 618.27 618.27 AP 00378672 04/05/2017 FRANKLIN TRUCK PARTS 0.00 1,366.72 1,366.72 AP 00378673 04/05/2017 FRONTIER COMM 6,309.49 864.00 7,173.49 *** AP 00378674 04/05/2017 FRS ENVIRONMENTAL 377.13 0.00 377.13 AP 00378675 04/05/2017 GARDNER, DA YID L 0.00 50.00 50.00 AP 00378676 04/05/2017 GE, SHENGLI 0.00 50.00 50.00 User: VLOPEZ -VERONICA LOPEZ Page: 7 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED -CK: Agenda Check Register Portrait l Time: 13:58:54 P35CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378677 04/05/2017 GEOGRAPHICS 1,381.62 0.00 1,381.62 AP 00378678 04/05/2017 GOLDEN GATE STEEL INC 170,783.90 0.00 170,783.90 AP 00378679 04/05/2017 GONSAL YES AND SON,JOE A 3,000.00 0.00 3,000.00 AP 00378680 04/05/2017 GOOD YEAR TIRE AND RUBBER CO. 6,623.02 0.00 6,623.02 AP 00378681 04/05/2017 GRAINGER 1,701.12 133.62 1,834.74 ..... AP 00378682 04/05/2017 GRAPHICS FACTORY INC. 264.60 0.00 264.60 AP 00378683 04/05/2017 GRIFFIN, SHIRR'L 61.37 0.00 61.37 AP 00378684 04/05/2017 GROW WITH PLAY CORPORATION 1,324.93 0.00 1,324.93 AP 00378685 04/05/2017 HAMIL TON, CLARENCE 0.00 50.00 50.00 AP 00378686 04/05/2017 HE,llAYING 0.00 50.00 50.00 AP 00378687 04/05/2017 HEARTSA VERS LLC 20.00 0.00 20.00 AP 00378688 04/05/2017 HERRARTE,MARYANN 28.71 0.00 28.71 AP 00378689 04/05/2017 HI WAY SAFETY INC 2,093.47 0.00 2,093.47 AP 00378690 04/05/2017 HIGHLAND A VENUE COMMUNITY CHURCH 190.00 0.00 190.00 AP 00378691 04/05/2017 HLP INC. 28,740.00 0.00 28,740.00 AP 00378692 04/05/2017 HOSE HEAVEN 975.30 0.00 975.30 AP 00378693 04/05/2017 HOSEMAN INC 29.47 907.84 937.31 ......... AP 00378694 04/05/2017 HOT SHOTS ATHLETIC APPAREL INC. 4,185.82 0.00 4,185.82 AP 00378695 04/05/2017 HOUNG, MEGAN 29.65 0.00 29.65 AP 00378696 04/05/2017 HOUSE OF RUTH 1,358.79 0.00 1,358.79 AP 00378697 04/05/2017 HUB CONSTRUCTION SPECIAL TIES INC 259.90 0.00 259.90 AP 00378698 04/05/2017 HUNT, KENNETH R 0.00 50.00 50.00 AP 00378699 04/05/2017 INDEPENDENT ROOFING CONSULT ANTS 600.00 0.00 600.00 AP 00378700 04/05/2017 INDUSTRIAL SUPPLY CO INC 286.35 0.00 286.35 AP 00378701 04/05/2017 INK SLINGER SCREEN PRINTING & EMBROIDERY 909.14 0.00 909.14 AP 00378702 04/05/2017 INLAND FAIR HOUSING AND MEDIATION BOARD 1,255.32 0.00 1,255.32 AP 00378703 04/05/2017 INLAND PRESORT & MAILING SERVICES 148.50 0.00 148.50 AP 00378704 04/05/2017 INLAND VALLEY DAILY BULLETIN 0.00 280.55 280.55 AP 00378705 04/05/2017 ISSA, MA YSSOUNE 100.00 0.00 100.00 AP 00378706 04/05/2017 J J KELLER AND ASSOC INC 899.00 0.00 899.00 AP 00378707 04/05/2017 JERICHO SYSTEMS INC 53,655.00 0.00 53,655.00 AP 00378708 04/05/2017 JOHN BURR CYCLES INC 268.16 0.00 268.16 AP 00378709 04/05/2017 JOHNSON MACHINERY COMPANY 571.33 0.00 571.33 AP 00378710 04/05/2017 JONES AND MA YER, LAW OFFICES OF 2,768.00 0.00 2,768.00 AP 00378711 04/05/2017 JRC HOUSING 2,180.00 0.00 2,180.00 AP 00378712 04/05/2017 JRCHOUSING 4,385.00 0.00 4,385.00 AP 00378713 04/05/2017 K-K WOODWORKING* 10.76 0.00 10.76 AP 00378714 04/05/2017 KAISER FOUNDATION HEAL TH PLAN INC 219,466.18 0.00 219,466.18 AP 00378715 04/05/2017 KALBANINC 322,376.56 0.00 322,376.56 AP 00378716 04/05/2017 KEA TING, KURT J TRUST 6-14-99 0.00 50.00 50.00 AP 00378717 04/05/2017 KELLER, RICHARD 0.00 50.00 50.00 AP 00378718 04/05/2017 KENDRENA, DONNA 48.97 0.00 48.97 AP 00378719 04/05/2017 KIMBALL MIDWEST 4,217.40 0.00 4,217.40 AP 00378720 04/05/2017 KING LIVING TRUST 1/15/15 0.00 50.00 50.00 AP 00378721 04/05/2017 LIGHTHOUSE, THE 401.04 0.00 401.04 AP 00378722 04/05/2017 MA, VENG NICK 0.00 50.00 50.00 AP 00378723 04/05/2017 MAIN STREET SIGNS 1,213.27 0.00 1,213.27 User: VLOPEZ -VERONICA LOPEZ Page: 8 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED -CK: Agenda Check Register Portrait I Time: 13:58:54 P36CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378724 04/05/2017 MAIN STREET TOURS 200.00 0.00 200.00 AP 00378725 04/05/2017 MAIN STREET TOURS 400.00 0.00 400.00 AP 00378726 04/05/2017 MARIPOSA LANDSCAPES INC 83,863.33 2,052.85 85,916.18 *** AP 00378727 04/05/2017 MCMASTER CARR SUPPLY COMPANY 81.42 0.00 81.42 AP 00378728 04/05/2017 MEDLEY FIRE PROTECTION INC 0.00 1,249.67 1,249.67 AP 00378729 04/05/2017 MERCADO, JAVIER 0.00 50.00 50.00 AP 00378730 04/05/2017 METZ,JOHN 0.00 50.00 50.00 AP 00378731 04/05/2017 MIDWEST TAPE 1,981.43 0.00 1,981.43 AP 00378732 04/05/2017 MOFFITI, DEBORAH & WILLIAM JR 0.00 50.00 50.00 AP 00378733 04/05/2017 MOUNTAIN VIEW SMALL ENG REPAIR 17.21 0.00 17.21 AP 00378734 04/05/2017 MUNOZ,LUIS 156.82 0.00 156.82 AP 00378735 04/05/2017 NAPA AUTO PARTS 0.00 173.30 173.30 AP 00378736 04/05/2017 NEOPOST USA INC 266.93 0.00 266.93 AP 00378737 04/05/2017 O'REILLY AUTO PARTS 3,876.64 0.00 3,876.64 AP 00378738 04/05/2017 OAXACA, FRANCISCO 160.32 0.00 160.32 AP 00378739 04/05/2017 OC TANNER RECOGNITION COMPANY 1,830.83 0.00 1,830.83 AP 00378740 04/05/2017 OWEN ELECTRIC INC 1,045.93 0.00 1,045.93 AP 00378741 04/05/2017 PACIFIC PARKING SYSTEMS INC 800.00 0.00 800.00 AP 00378742 04/05/2017 PETES ROAD SERVICE INC 532.71 0.00 532.71 AP 00378743 04/05/2017 PIKSCHUS, STEVEN N 0.00 50.00 50.00 AP 00378744 04/05/2017 PRO PACIFIC PEST CONTROL 200.00 0.00 200.00 AP 00378745 04/05/2017 PRO SPRAY INC 298. J2 0.00 298.12 AP 00378746 04/05/2017 PRYTHERCH,CHELSEA 116.45 0.00 116.45 AP 00378747 04/05/2017 PSA PRINT GROUP 127.15 0.00 127.15 AP 00378748 04/05/2017 QUICK LANE TIRE & AUTO CENTER 542.63 0.00 542.63 AP 00378749 04/05/2017 RBM LOCK AND KEY SERVICE 10.51 0.00 10.51 AP 00378750 04/05/2017 RDO TRUST #80-5800 161.12 0.00 161.12 AP 00378751 04/05/2017 RED WING SHOE STORE 1,917.65 0.00 1,917.65 AP 00378752 04/05/2017 REGREEN CORPORATION 3,684.50 0.00 3,684.50 AP 00378753 04/05/2017 RF WHITE CO INC 2,279.58 0.00 2,279.58 AP 00378754 04/05/2017 RICHARDS WATSON AND GERSHON 41,180.20 1,023.00 42,203.20 *** AP 00378755 04/05/2017 ROBENIOL, CESAR D 0.00 100.00 100.00 AP 00378756 04/05/2017 RODRIGUEZ INC, RY 496.60 0.00 496.60 AP 00378757 04/05/2017 ROTOROOTER 165.00 165.00 330.00 *** AP 00378758 04/05/2017 ROY AL WHOLESALE ELECTRIC 1,110.74 1,435.48 2,546.22 *** AP 00378759 04/05/2017 S.CALIF MUNICIPAL ATHLETIC FEDERATION 250.00 0.00 250.00 AP 00378760 04/05/2017 SAFESPACE CONCEPTS INC 3,342.42 0.00 3,342.42 AP 00378761 04/05/2017 SAN ANTONIO RADIOLOGICAL MEDICAL GROUP 166.00 0.00 166.00 AP 00378762 04/05/2017 SAN BERNARDINO COUNTY INFO SVCS DEPT 30,900.32 0.00 30,900.32 AP 00378763 04/05/2017 SAN BERNARDINO, CITY OF 957.22 0.00 957.22 AP 00378764 04/05/2017 SC FUELS 0.00 3,411.45 3,411.45 AP 00378765 04/05/2017 SEARCEY FAMILY TRUST 3/29/90 0.00 100.00 100.00 AP 00378766 04/05/2017 SHEAKLEY PENSION ADMINISTRATION 342.20 0.00 342.20 AP 00378767 04/05/2017 SHEAKLEY PENSION ADMINISTRATION 0.00 162.45 162.45 AP 00378768 04/05/2017 SIEMENS INDUSTRY INC 1,605.90 0.00 1,605.90 AP 00378769 04/05/2017 SIEMENS INDUSTRY INC 2,130.00 0.00 2,130.00 AP 00378770 04/05/2017 SIL VER & WRIGHT LLP 7,647.06 0.00 7,647.06 User: VLOPEZ -VERONICA LOPEZ Page: 9 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P37CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378771 04/05/2017 SKINNER, JASON C 0.00 50.00 50.00 AP 00378772 04/05/2017 SMARTLITE 150.00 0.00 150.00 AP 00378773 04/05/2017 SO CALIF GAS COMPANY 1,332.47 114.71 1,447.18 *** AP 00378778 04/05/2017 SOUTHERN CALIFORNIA EDISON 24,622.47 1,666.75 26,289 .22 * * * AP 00378779 04/05/2017 SOUTHERN CALIFORNIA EDISON 1,877.85 0.00 1,877.85 AP 00378780 04/05/2017 SOUTHERN CALIFORNIA EDISON 272.91 0.00 272.91 AP 00378781 04/05/2017 SOUTHERN CALIFORNIA EDISON 175.46 0.00 175.46 AP 00378782 04/05/2017 SOUTHLAND FARMERS MARKET ASSOC INC 932.00 0.00 932.00 AP 00378783 04/05/2017 SOUTHLAND SPORTS OFFICIALS 460.00 0.00 460.00 AP 00378784 04/05/2017 STANDARD INSURANCE COMPANY 3,867.50 0.00 3,867.50 AP 00378785 04/05/2017 STANDARD INSURANCE COMPANY 13,116.67 0.00 13,116.67 AP 00378786 04/05/2017 STATE CONTROLLER'S OFFICE 2,209.68 0.00 2,209.68 AP 00378787 04/05/2017 STORAGE CONTAINER.COM 143.00 0.00 143.00 AP 00378788 04/05/2017 STREAMLINE PRESS INC 0.00 172.94 172.94 AP 00378789 04/05/2017 STRESSLESSEXPRESSLLC 125.00 0.00 125.00 AP 00378790 04/05/2017 SUNGARD PUBLIC SECTOR INC 427.20 0.00 427.20 AP 00378791 04/05/2017 SYCAMORE COVE LLC 0.00 50.00 50.00 AP 00378792 04/05/2017 THOMPSON PLUMBING SUPPLY INC 194.14 0.00 194.14 AP 00378793 04/05/2017 TU, HSIAOLI 0.00 50.00 50.00 AP 00378794 04/05/2017 U.S. BANK PARS ACCT #6746022500 6,605.00 0.00 6,605.00 AP 00378795 04/05/2017 U.S. BANK PARS ACCT #6746022500 572.93 0.00 572.93 AP 00378796 04/05/2017 U.S. BANK PARS ACCT #6746022500 3,092.83 0.00 3,092.83 AP 00378797 04/05/2017 VAN SCOYOC AS SOCIA TES INC 971.60 0.00 971.60 AP 00378798 04/05/2017 VAST A, WILLIAM 350.00 o.oo 350.00 AP 00378799 04/05/2017 VERDERICO, KENT R 0.00 125.00 125.00 AP 00378800 04/05/2017 VERDUGO, MANUEL 250.00 0.00 250.00 AP 00378801 04/05/2017 VISION SOLAR LLC 214.37 0.00 214.37 AP 00378802 04/05/2017 VIVERAEINC 1,233.60 0.00 1,233.60 AP 00378803 04/05/2017 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00378804 04/05/2017 WALTERS WHOLESALE ELECTRIC CO 3,143.90 0.00 3,143.90 AP 00378805 04/05/2017 WATANABE, JENI 14.45 0.00 14.45 AP 00378806 04/05/2017 WE TIP INC 99.00 0.00 99.00 AP 00378807 04/05/2017 WELLS, JUDITH 149.65 0.00 149.65 AP 00378808 04/05/2017 WESTLAND GROUP INC 11,350.00 0.00 11,350.00 AP 00378809 04/05/2017 WINZER CORPORATION 0.00 777.93 777.93 AP 00378810 04/05/2017 WT.COX INFORMATION SERVICES 7,579.23 0.00 7,579.23 AP 00378811 04/05/2017 ZONES CORPORA TE SOLUTIONS 415.79 5,745.03 6,160.82 *** AP 00378812 04/06/2017 ABC LOCKSMITHS 1,729.07 0.00 1,729.07 AP 00378813 04/06/2017 CALSENSE 3, 156.35 0.00 3, 156.35 AP 00378814 04/06/2017 DUNN EDWARDS CORPORATION 79.29 0.00 79.29 AP 00378815 04/06/2017 EMCOR SERVICE 1,627.00 0.00 1,627.00 AP 00378816 04/06/2017 FASTENAL COMPANY 152.47 0.00 152.47 AP 00378817 04/06/2017 HOLLIDAY ROCK CO INC 1,331.79 0.00 1,331.79 AP 00378818 04/06/2017 INTERSTATE BATTERIES 0.00 IO 1.61 101.61 AP 00378819 04/06/2017 KME FIRE APPARATUS 0.00 332.56 332.56 AP 00378820 04/06/2017 NEC CORPORATION OF AMERICA 816.00 0.00 816.00 AP 00378821 04/06/2017 OFFICE DEPOT 4,997.43 651.78 5,649.21 *** User: VLOPEZ -VERONICA LOPEZ Page: 10 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P38CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Check No. Check Date Vendor Name Agenda Check Register 3/28/2017 through 4/10/2017 AP 00378822 04/06/2017 ORK.IN PEST CONTROL AP 00378823 04/06/2017 SIMPLOT PARTNERS AP 00378824 04/06/2017 TARGET SPECIALTY PRODUCTS AP 00378825 04/06/2017 HOT SHOTS ATHLETIC APPAREL INC. Note: *** Check Number includes both City and Fire District expenditures City 308.00 2,918.96 5,046.86 2,092.91 Total City: Total Fire: Grand Total: Fire Amount 353.00 661.00 *** 0.00 2,918.96 0.00 5,046.86 0.00 2,092.91 $5,116,854.57 $599,442.51 $5, 716,297 .08 User: VLOPEZ -VERONICA LOPEZ Page: 11 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 13:58:54 P39CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register March 1, 2017 -March 31, 2017 DATE DESCRIPTION CITY FIRE AMOUNT 3/1 STATE DISBURSEMENT UNIT-Child Support Payments 2,121.33 2,121 33 3/1 WORKERS COMP -CITY ACCOUNT TRANSFER 1,901.43 1,901 43 3/1 WORKERS COMP -FIRE ACCOUNT TRANSFER 7,696.06 7,696 06 3/2 AUTHNET GATEWAY BILLING CCD 94906228 55.50 55 50 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 64.03 64 03 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 43,658.66 43,658.66 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 192,262.23 192,262 23 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,206.01 1,206 01 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,854.61 1,854.61 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,229.85 6,229 85 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,321.83 6,321 83 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,710.43 6,710 43 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 106,704.04 106,704 04 3/2 STA TE DISBURSEMENT UNIT -Child Support Payments 5,395.05 5,395 05 3/2 WORKERS COMP -CITY ACCOUNT TRANSFER 3,110.35 3,110 35 3/2 WORKERS COMP -FIRE ACCOUNT TRANSFER 107.03 107 03 3/3 WORKERS COMP -CITY ACCOUNT TRANSFER 344.18 344 18 3/3 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,169.89 1,169 89 3/6 WIRE TRANSFER -To California ISO 5,951.54 5,951 54 3/6 WORKERS COMP -CITY ACCOUNT TRANSFER 3,038.96 3,038.96 3/7 U.S. BANK -Purchasing Card Payment -February 2017 58,767.50 10,370.74 69,138 24 3/7 U.S. BANK -Credit Card Payment -February 2017 69, 109.87 31,049.37 100,159 24 3/9 WORKERS COMP -CITY ACCOUNT TRANSFER 219.51 219.51 3/9 WORKERS COMP -FIRE ACCOUNT TRANSFER 27,917.64 27,917.64 3/13 WIRE TRANSFER -To California ISO 56,842.43 56,842 43 3/13 WORKERS COMP -CITY ACCOUNT TRANSFER 871.96 871.96 3/13 WORKERS COMP -FIRE ACCOUNT TRANSFER 16,057.26 16,057 26 3/15 STATE DISBURSEMENT UNIT-Child Support Payments 2,121.33 2,121.33 3/15 WORKERS COMP -CITY ACCOUNT TRANSFER 1,776.13 1,77613 3/15 WORKERS COMP -FIRE ACCOUNT TRANSFER 388.01 388 01 3/16 STATE DISBURSEMENT UNIT -Child Support Payments 5,231.96 5,231.96 3/16 WORKERS COMP -CITY ACCOUNT TRANSFER 3,363.34 3,363.34 3/16 WORKERS COMP -FIRE ACCOUNT TRANSFER 11,030.09 11,030.09 3/17 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 42,995.01 42,995.01 3/17 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 192,011.14 192,011.14 3/17 WORKERS COMP -CITY ACCOUNT TRANSFER 1,917.47 1,917.47 3/17 WORKERS COMP -FIRE ACCOUNT TRANSFER 135.08 135.08 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,819.58 1,819.58 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 2,023.54 2,023.54 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,321.83 6,321.83 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 7,125.13 7,125.13 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 7, 189.05 7,189.05 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 108,944.92 108,944.92 3/20 WIRE TRANSFER -To California ISO 4, 177.35 4,177.35 3/20 WIRE TRANSFER -To Community Bank-1-15 Base Line Escrow Deposit 840,203 78 840,203.78 3/20 WORKERS COMP -CITY ACCOUNT TRANSFER 11.234 43 11,234.43 3/21 WORKERS COMP -CITY ACCOUNT TRANSFER 2.743 55 2,743.55 3/21 WORKERS COMP -FIRE ACCOUNT TRANSFER 5,10958 5,109.58 3/22 WORKERS COMP -CITY ACCOUNT TRANSFER 1,434.86 1,434.86 3/22 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,058.20 1,058.20 3/23 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 510 76 510.76 3/23 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,332.68 1,332.68 3/23 WORKERS COMP -CITY ACCOUNT TRANSFER 6,825.72 6,825.72 3/23 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,510 62 1,510.62 3/24 WORKERS COMP -CITY ACCOUNT TRANSFER 1,338 51 1,338.51 3/27 ANALYSIS DEFICIT -Bank Fee -February 2017 19,721 67 19,721.67 3/27 WIRE TRANSFER -To California ISO 8,452 00 8,452.00 3/27 WORKERS COMP -CITY ACCOUNT TRANSFER 402.09 402.09 3/27 WORKERS COMP -FIRE ACCOUNT TRANSFER 706 17 706.17 P40DATE 3/28 3/28 3/29 3/29 3/30 3/30 3/30 3/31 3/31 3/31 3/31 3/31 3/31 3/31 3/31 3/31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register March 1, 2017 -March 31, 2017 DESCRIPTION WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER STATE DISBURSEMENT UNIT -Child Support Payments WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT WORKERS COMP -CITY ACCOUNT TRANSFER GRAND TOTAL CITY 415.63 554.28 9,220.77 44,210.77 192,469 82 315 39 FIRE 1.31390 94 89 6,089.83 539.00 1,577 79 1,906 77 5,989 11 6,321 83 6,802 96 107,106.00 AMOUNT 415.63 1,313.90 554.28 94.89 6,089.83 9,220.77 539.00 44,210.77 192,469.82 1,577.79 1,906.77 5,989.11 6,321.83 6,802.96 107,106 00 315 39 $ 1,826,224.52 $ 526,969.09 $ 2,353,193.61 P41Par Investments Value LocalAgencylnvestnlentFund 3,177 ,083 ,00 Passbook/Checking Accounts 236 ,926 .28 Federal Agency Issues -Coupon 59 .505 .000 .00 Treasury Securities -Coupon 1.500 .000 .00 Municipal Bonds 1,450 ,000 .00 Corporate Notes 1,000 ,000 .00 Investments 66,869,009.28 Total Earnings Marc~ 31 Month Ending Current Year 80 ,258 .62 Average Daily Balance 69,754,499.21 Effective Rate of Return 1.35% R. C. Fire Protection District Portfolio Management Portfolio Summary March 31, 2017 Market Book Value Value 3,177 ,083 .00 3, 177,083 .00 236 ,926 .28 236 ,926 .28 59 ,097 , 983.09 59 .492 .949 .83 1,495 ,605 .00 1,500 ,000 .00 1.455 ,240 .30 1,451 ,838 .69 1,003 ,211 .00 999 ,254 .28 66,466,048.67 66,858,052.08 Fiscal Year To Date 652 ,378 .94 68,933,406.35 1.26% City of Rancho Cucamonga %of Days to YTM YTM Portfollo Term Maturity 360 Equiv. 365 Equiv. 4.75 1 1 0.810 0.821 0.35 1 1 0.197 0.200 88 .98 1,544 964 1.411 1.431 2.24 1.461 1.339 1.603 1.625 2.17 1,159 472 1.629 1.652 1.49 1,826 449 1.757 1.782 100.00% 1,459 904 1.393 1.412 I certify that this report accurately reflects all District pooled investments and is in conformity with the investment policy adopted September 17, 2014 . A copy of the investment policy is available in the Administrative Services Department. The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures. The month-end market values were obtained from (IDC)-lnteractive Data Corporation pricing service . {Qt~ Lori E .'sassoon , Treasurer Reporting period 03/01/2017-03/31/2017 Run Date. 04/11/2017 -14 57 '-1( r 2-J 17 I I Portfolio FIRE AP PM (PRF_PM1) 7 3 0 Report Ver 7.3 5 P42R. C. Fire Protection District Portfolio Management Page 1 Portfolio Details -Investments March 31, 2017 Average Purchase Stated YTM Daysto Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity Date Local Agency Investment Fund SYS0001 0001 LOCALAGENCYINVESTMENTFUND 3,177,083.00 3,177,083.00 3,177,083 .00 0.821 0.821 --------- Subtotal and Average 5,259,341.06 3, 177,083.00 3, 177 ,083.00 3,177,083.00 0.821 Passbook/Checking Accounts SYS0002 0002 UNION BANK OF CALIFORNIA 236,926 .28 236,926.28 236,926.28 0.200 P-1 0.200 --------- Subtotal and Average 1,051,408.04 236,926.28 236,926.28 236,926.28 0.200 Federal Agency Issues • Coupon 3133ECRP1 1039 FEDERAL FARM CREDIT BANK 06/11/2013 4,500,000.00 4,500,702.00 4,492, 109.50 1.150 Aaa 1.302 436 06/11/2018 3133EDGW6 1057 FEDERAL FARM CREDIT BANK 03/11/2014 2,000,000.00 2,003,722.00 1,999,539.08 1.300 Aaa 1.320 436 06/11/2018 3133EEM49 1070 FEDERAL FARM CREDIT BANK 05/22/2015 2,000,000.00 2,003,514 .00 2,003,659.37 1.600 Aaa 1.530 993 12/20/2019 3133EFKY2 1076 FEDERAL FARM CREDIT BANK 10/30/2015 1,500,000.00 1,488,630.00 1,500,000.00 1.360 Aaa 1.360 940 1 0/28/2019 3133EFR82 1085 FEDERAL FARM CREDIT BANK 03/23/2016 2,000,000 .00 1,983,332.00 2,000,000.00 1.850 Aaa 1.850 1,452 03/23/2021 3133EFR25 1086 FEDERAL FARM CREDIT BANK 03/23/2016 2,000,000.00 1,991,912.00 2,000,000.00 1.590 Aaa 1.590 1,087 03/23/2020 3133EGBL8 1087 FEDERAL FARM CREDIT BANK 05/19/2016 1,500,000.00 1,484,079.00 1,495,887.50 1.370 Aaa 1.460 1, 144 05/1912020 313383322 1035 FEDERAL HOME LOAN BANK 05/21/2013 2,000,000.00 1,996,924.00 2,000,000 .00 1.000 Aaa 1.000 415 05/21/2018 313383HQ7 1044 FEDERAL HOME LOAN BANK 06/27/2013 2,000,000.00 2,001,848.00 2,000,000 .00 1.200 Aaa 1.200 452 06/27 /2018 3130AOYYO 1055 FEDERAL HOME LOAN BANK 02/20/2014 2,000,000.00 1,999,874.00 2,000, 111 .08 1.020 Aaa 1.005 139 08/18/2017 3130A7HMO 1084 FEDERAL HOME LOAN BANK 03/29/2016 2,500,000.00 2,493, 190.00 2,498,836.57 1.250 Aaa 1.274 727 03/29/2019 3130A85P4 1089 FEDERAL HOME LOAN BANK 05/25/2016 2,355,000.00 2,336,769.94 2,352,806.73 1.250 Aaa 1.294 783 05/24/2019 3130A9VU2 1097 FEDERAL HOME LOAN BANK 11/25/2016 2,000,000.00 1,943,898.00 2,000,000.00 1.350 Aaa 1.350 1,333 11/24/2020 3130A9ZR5 1098 FEDERAL HOME LOAN BANK 11/30/2016 2,000,000.00 1,974,444.00 2,000,000.00 1.250 Aaa 1.250 1 , 153 05/28/2020 3130AAQU5 1100 FEDERAL HOME LOAN BANK 01/30/2017 2,000,000.00 2,000,536.00 2,000,000.00 1.800 Aaa 1.800 1, 308 10/30/2020 3130AAPJ1 1102 FEDERAL HOME LOAN BANK 02/16/2017 2,000,000.00 2,000,448.00 2,000,000.00 2.000 Aaa 2.000 1,417 02/16/2021 3134G8SV2 1082 FEDERAL HOME LOAN MTG CORP 03/30/2016 2,500,000.00 2,492,400.00 2,500,000.00 1.500 Aaa 1.500 1,003 12/30/2019 3134G8RA9 1083 FEDERAL HOME LOAN MTG CORP 03130/2016 2,500,000.00 2,474 ,460 .00 2,500,000 .00 1.500 Aaa 1.500 1, 186 06/30/2020 3134G9PV3 1090 FEDERAL HOME LOAN MTG CORP 05127/2016 2,000,000.00 1,962,054.00 2,000,000.00 1.550 Aaa 1.550 1,517 05/27/2021 3134GAV92 1101 FEDERAL HOME LOAN MTG CORP 01/30/2017 1,150,000.00 1,147,310.15 1,150,000.00 2.200 Aaa 2.200 1,761 01/26/2022 3134GA4Z4 1103 FEDERAL HOME LOAN MTG CORP 02/28/2017 1,000,000.00 1,000,363.00 1,000,000.00 2.200 2.200 1 , 794 02/28/2022 3136G1AZ2 1030 FEDERAL NATL MTG ASSN 01/30/2013 2,000,000.00 1,998,440.00 2,000,000.00 1.000 Aaa 1.000 304 01/30/2018 3136G2EP8 1067 FEDERAL NATL MTG ASSN 02/27/2015 1,500,000.00 1,499,671 .50 1,500,000.00 1.540 Aaa 1.540 970 11/27/2019 3135GOG23 1075 FEDERAL NATL MTG ASSN 10/29/2015 2,500,000.00 2,496,072.50 2,500,000.00 1.300 Aaa 1.300 758 04/29/2019 3136G2SDO 1077 FEDERAL NA TL MTG ASSN 10/30/2015 2,000,000.00 1,977,722.00 2,000,000.00 1.400 Aaa 1.400 941 10/29/2019 3136G2S57 1079 FEDERAL NATL MTG ASSN 11/25/2015 2,000,000.00 1,987,522.00 2,000,000.00 1.700 Aaa 1.700 1,334 11/25/2020 3136G3QQ1 1088 FEDERAL NATL MTG ASSN 05/25/2016 1,500,000.00 1,468,621 .50 1,500,000.00 1.500 Aaa 1.500 1,334 11/25/2020 3136G3WM3 1094 FEDERAL NATL MTG ASSN 06/30/2016 3,000,000.00 2,944,461 .00 3,000,000.00 1.200 Aaa 1.200 1 , 003 12/30/2019 Portfolio FIRE AP Run Date 04/11 /2017 -14 57 PM (PRF _PM2) 7.3.0 Report Ver. 7 3,5 P43CUSIP Investment# Issuer Average Balance Federal Agency Issues • Coupon 3136G3H65 1096 FEDERAL NATL MTG ASSN Subtotal and Average 59,492,627 .42 Treasury Securities -Coupon 912828M98 1099 US TREASURY NOTE Subtotal and Average 1,500,000.00 Municipal Bonds 157432JK2 1063 CHAFFEY CMNTY COLLEGE DIST CA 623040HC9 1046 MOUNT SAN ANTONIO CAL 769059XP6 1091 RIVERSIDE UNIFIED SCHOOL DIST 769059XR2 1092 RIVERSIDE UNIFIED SCHOOL DIST Subtotal and Average 1,451,892.02 Corporate Notes 166764AEO 1042 CHEVRON CORP Subtotal and Average 999,230.66 Total and Average 69, 754,499.21 Run Dale : 04/11/2017 -14:57 R. C. Fire Protection District Portfolio Management Portfolio Details -Investments March 31, 2017 Purchase Date Par Value Market Value 07/28/2016 1,500 ,000.00 1,445,062 .50 59,505,000.00 59 ,097,983.09 11/30/2016 1,500 ,000 .00 1,495,605.00 1,500,000.00 1,495,605.00 10/16/2014 385,000.00 387,440 .90 08/01/2013 310,000.00 316 ,004 .70 05/25/2016 375,000.00 374,572 .50 05/25/2016 380,000 .00 377 ,222 .20 1,450,000.00 1,455,240.30 06/24/2013 1,000 ,000 .00 1,003,211.00 1,000,000.00 1,003,211.00 66,869,009.28 66,466,048.67 Page 2 Stated YTM Days to Maturity Book Value Rate Moody's Maturity Date 1,500,000.00 59,492,949.83 1,500 ,000.00 1,500,000.00 385,612.11 310,000.00 375,123.59 381,102 .99 1,451,838.69 999,254 .28 999,254.28 66,858,052.08 1.400 ~a___!:i..00~ 07/28/2021 1.625 2.042 2.501 1.050 1.528 1.718 1.431 964 Aaa 1.625 1,339 11 /30/2020 1.625 1,339 Aa 1.901 Aa 2.501 Aa 0.951 Aa 1.401 1.652 Aa 1 782 1.782 1.412 426 06/01/2018 487 08/01/2018 122 08/01/2017 852 08/01/2019 472 449 06/24/2018 449 904 Portfolio FIRE AP PM (PRF _PM2) 7 3 0 P44CUSIP Investment# Issuer Local Agency Investment Fund (Monthly Summary) SYS0001 0001 LOCALAGENCYINVESTMENTFUND Subtotal Passbook/Checking Accounts (Monthly Summary) SYS0002 0002 UNION BANK OF CALIFORNIA Subtotal Federal Agency Issues -Coupon Subtotal Treasury Securities -Coupon Subtotal Municipal Bonds Subtotal Corporate Notes Subtotal Total Run Date: 04/11/2017 -14:57 R. C. Fire Protection District Portfolio Management Activity By Type March 1, 2017 through March 31, 2017 Stated Transaction Purchases Rate Date or Deposits 0.621 0.00 0.00 0.200 0.00 - 0.00 0.00 Redemptions or Withdrawals 2,950,000.00 2,950,000.00 -- 641,631.15 841,631.15 3,791,631.15 Page 1 Balance 3, 177 ,083.00 236,926.28 59,492,949.83 1,500,000.00 1,451,838.69 ~-------- 999,254.28 66,858,052.08 Portfolio FIRE AP PM (PRF _PM3) 7.3.0 Report Ver 7 3 5 P45Rancho Cucamonga Fire Protection District Portfolio Composition US Treasu ry Securities - Coupon 2 .24% March 31, 2017 Municipal Bonds Corporate Notes 2.17% -1.49% Passbook/Checking Accounts 0.35% _____ Local Agency Investment Fund 4.75% zzP=----Federal Agency Issues - Coupon 88 .98% P46Rancho Cucamonga Fire Protection District Portfolio Maturity Distribution March 31, 2017 45 .00% ...--~~----~~~~~--~---~~~-~~~---~~--. 40 .00% +--------------------------------i 35 .00% 30 .00% 25 .00% 22.38% I I 20 .00% 15 .00% 10 .00% 5.00% 0.48% 0.00% I ,- Under 6 Months 6 -12 Months 1 - 2 Years 2 - 3 Years 3 -4 Years 4 -5 Years Note: Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called prior to maturity. P47CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4110/2017 Check No. Check Date Vendor Name City Fire Amount AP 00006902 03/28/2017 AHUMADA, ALEXANDER R 0.00 651.52 651.52 AP 00006903 03/28/2017 ALMAND, LLOYD 0.00 651.52 651.52 AP 00006904 03/28/2017 BANTAU, VICTORIA 0.00 416.47 416.47 AP 00006905 03/28/2017 BAZAL, SUSAN 0.00 1,020.45 1,020.45 AP 00006906 03/28/2017 BELL, MICHAEL L. 0.00 1,303.76 1,303.76 AP 00006907 03/28/2017 BERRY, DAVID 0.00 1,019.78 1.019.78 AP 00006908 03/28/2017 BROCK, ROBIN 0.00 977.64 977.64 AP 00006909 03/28/2017 CAMPBELL, GERALD 0.00 746.37 746.37 AP 00006910 03/28/2017 CAMPBELL, STEVEN 0.00 1,733.29 1,733.29 AP 00006911 03/28/2017 CARNES, KENNETH 0.00 472.96 472.96 AP 00006912 03/28/2017 CLASBY, RICHARD 0.00 1,019.78 1,019.78 AP 00006913 03/28/2017 CORCORAN,ROBERT 0.00 587.88 587.88 AP 00006914 03/28/2017 COX,KARL 0.00 651.52 651.52 AP 00006915 03/28/2017 CRANE, RALPH 0.00 1,020.45 1,020.45 AP 00006916 03/28/2017 CROSSLAND, WILBUR 0.00 472.96 472.96 AP 00006917 03/28/2017 DAGUE, JAMES 0.00 1,303.76 1,303.76 AP 00006918 03/28/2017 DE ANTONIO, SUSAN 0.00 587.88 587.88 AP 00006919 03/28/2017 DEANS, JACKIE 0.00 630.69 630.69 AP 00006920 03/28/2017 DOMINICK, SAMUEL A. 0.00 977.64 977.64 AP 00006921 03/28/2017 EAGLESON, MICHAEL 0.00 1,303.76 1,303.76 AP 00006922 03/28/2017 EGGERS, BOB 0.00 1,733.29 1,733.29 AP 00006923 03/28/2017 FRITCHEY, JOHN D. 0.00 472.96 472.96 AP 00006924 03/28/2017 HEYDE, DONALD 0.00 1,303.76 1,303.76 AP 00006925 03/28/2017 KILMER, STEPHEN 0.00 1,364.11 1,364.11 AP 00006926 03/28/2017 LANE, WILLIAM 0.00 1,303.76 1,303.76 AP 00006927 03/28/2017 LEE, ALLAN J. 0.00 1,300.86 1,300.86 AP 00006928 03/28/2017 LENZE, PAULE 0.00 1,223.96 1,223.96 AP 00006929 03/28/2017 LONGO,JOE 0.00 172.48 172.48 AP 00006930 03/28/2017 LUTTRULL,DARRELL 0.00 472.96 472.96 AP 00006931 03/28/2017 MACKALL, BEYERL Y 0.00 445.89 445.89 AP 00006932 03/28/2017 MAYFIELD, RON 0.00 1,389.38 1.389.38 AP 00006933 03/28/2017 MCKEE,JOHN 0.00 651.52 651.52 AP 00006934 03/28/2017 MCNEIL, KENNETH 0.00 651.52 651.52 AP 00006935 03/28/2017 MICHAEL, L. DENNIS 0.00 977.64 977.64 AP 00006936 03/28/2017 MORGAN, BYRON 0.00 2,317.74 2,317.74 AP 00006937 03/28/2017 MYSKOW, DENNIS 0.00 1,019.78 1,019.78 AP 00006938 03/28/2017 NAUMAN, MICHAEL 0.00 472.96 472.96 AP 00006939 03/28/2017 NEE, RON 0.00 1,844.59 1,844.59 AP 00006940 03/28/2017 NELSON, MARY JANE 0.00 172.48 172.48 AP 00006941 03/28/2017 O'BRIEN, TOM 0.00 1,733.29 1,733.29 AP 00006942 03/28/2017 PLOUNG, MICHAEL J 0.00 579.26 579.26 AP 00006943 03/28/2017 POST, MICHAEL R 0.00 1,628.59 1,628.59 AP 00006944 03/28/2017 PROULX, PATRICK 0.00 1,733.29 1,733.29 AP 00006945 03/28/2017 ROEDER, JEFF 0.00 1,303.76 1,303.76 AP 00006946 03/28/2017 SALISBURY, THOMAS 0.00 651.52 651.52 AP 00006947 03/28/2017 SMITH, RONALD 0.00 472.96 472.96 AP 00006948 03/28/2017 SPAGNOLO, SAM 0.00 472.96 472.96 User: VLOPEZ -VERONICA LOPEZ Page: Current Date: 04111/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P48CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/20 I 7 through 4/10/20 I 7 Check No. Check Date Vendor Name AP 00006949 03/28/2017 AP 00006950 03/28/2017 AP 00006951 03/28/2017 AP 00006952 03/28/2017 AP 00006953 03/28/2017 AP 00006954 03/28/2017 AP 00006955 03/28/2017 AP 00006956 03/29/2017 AP 00006957 03/29/2017 AP 00006958 03/29/2017 AP 00006959 03/29/2017 AP 00006960 03/29/2017 AP 00006961 03/29/2017 AP 00006962 04/05/2017 AP 00378393 03/28/2017 AP 00378394 03/28/2017 AP 00378395 03/28/2017 AP 00378396 03/28/2017 AP 00378397 03/29/2017 AP 00378398 03/29/2017 AP 00378399 03/29/2017 AP 00378400 03/29/2017 AP 00378401 03/29/2017 AP 00378402 03/29/2017 AP 00378403 03/29/2017 AP 00378404 03/29/2017 AP 00378405 03/29/2017 AP 00378406 03/29/2017 AP 00378407 03/29/2017 AP 00378408 03/29/2017 AP 00378409 03/29/2017 AP 00378410 03/29/2017 AP 00378411 03/29/2017 AP 00378412 03/29/2017 AP 00378413 03/29/2017 AP 00378414 03/29/2017 AP 00378415 03/29/2017 AP 003 78416 03/29/2017 AP 00378417 03/29/2017 AP 00378418 03/29/2017 AP 00378419 03/29/2017 AP 00378420 03/29/2017 AP 00378421 03/29/2017 AP 00378424 03/29/2017 AP 00378425 03/29/2017 AP 00378426 03/29/2017 AP 00378427 03/29/2017 SPAIN, WILLIAM SULLIVAN, JAMES TAYLOR, STEVE TULEY, TERRY V ANDERKALLEN, FRANCIS WAL TON, KEVIN YOWELL, TIMOTHY A CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA HD PRODUCTIONS INC RCCEA RCPFA SAN BERNARDINO COUNTY SAN BERNARDINO CTY SHERIFFS DEPT CHAFFEY JOINT UNION HS DISTRICT CURATALO, JAMES LONCAR, PHILIP TOWNSEND, JAMES WALKER, KENNETH A AND R TIRE SERVICE ADAMSON INDUSTRIES AEDBRANDS AFLAC GROUP INSURANCE ALLEN, LAURETTE ALLIANCE FOR INNOVATION ALTA VISTA MOBILE HOME PARK AMERICAN PUBLIC WORKS ASSOCIATION AMERICAN TOWER CORPORATION APPLIED METERING TECHNOLOGIES INC AROCHO, ALMA AT&T AUFBAU CORPORATION BALNEG,RAFAEL BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BEHAVIOR ANALYSIS TRAINING INSTITUTE BIBICOFF, ALLISON BRAUN BLAISING MCLAUGHLIN BROWN JR., STEVE BUI,DUY BUTSKO UTILITY DESIGN INC. CVWD CVWD CVWD CA LLC -OBA AL TA LAGUNA MHP CALIFORNIA BUILDING OFFICIALS CALIFORNIA SURVEYING & DRAFTING SUPPLY INC User: VLOPEZ -VERONICA LOPEZ Page: 2 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,248.39 12,500.00 1,647.00 10,826.14 90.00 3,081,370.00 869.64 0.00 0.00 0.00 0.00 2, 162.43 1,208.31 0.00 64.47 105.83 7,650.00 600.00 500.00 6,300.00 15,281.22 1,266.00 470.71 1,120.00 87.14 481.00 481.00 481.00 481.00 493.00 10,479.30 0.00 52.23 5,045.21 190.06 79.91 13,732.55 900.00 85.00 1,299.00 Report: CK_AGENDA_REG PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l 746.37 472.96 1,629.55 1,303.76 1,064.00 1,364.11 1,389.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,733.29 1,019.78 1,733.29 261.76 0.00 0.00 3,915.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 118.05 0.00 0.00 0.00 0.00 245.26 0.00 0.00 0.00 746.37 472.96 1.629.55 1,303.76 1,064.00 1,364.11 1,389.38 28,248.39 12,500.00 1,647.00 10,826.14 90.00 3,081,370.00 869.64 1,733.29 1,019.78 1.733.29 261. 76 2, 162.43 1,208.31 3,915.10 64.47 105.83 7,650.00 600.00 500.00 6.300.00 15,281.22 1,266.00 470.71 1,120.00 87.14 481.00 481.00 481.00 481.00 493.00 10,479.30 118.05 52.23 5,045.21 190.06 79.91 13,977.81 *** 900.00 85.00 1,299.00 Current Date: 04/1 1/20 I 7 Time: 13:58:54 P49CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4110/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378428 03/29/2017 CALIFORNIA, STATE OF 875.00 0.00 875.00 AP 00378429 03/29/2017 CARQUEST AUTO PARTS 0.00 89.92 89.92 AP 00378430 03/29/2017 CASA VOLANTE MOBILE HOME PARK 1,100.00 0.00 1,100.00 AP 00378431 03/29/2017 CDW GOVERNMENT INC. 761.41 0.00 761.41 AP 00378432 03/29/2017 CHAPARRAL HEIGHTS MOBILE HOME PARK 700.00 0.00 700.00 AP 00378433 03/29/2017 CHARTER COMMUNICATIONS 235.82 534.92 770.74 *** AP 00378434 03/29/2017 CINTAS CORPORATION #150 0.00 204.22 204.22 AP 00378435 03/29/2017 CLARK, KAREN 720.00 0.00 720.00 AP 00378436 03/29/2017 CLEARWATER GRAPHICS INC 285.54 0.00 285.54 AP 00378437 03/29/2017 CLIPPERCREEK INC. 386.84 0.00 386.84 AP 00378438 03/29/2017 COMPU ZONE 716.05 0.00 716.05 AP 00378439 03/29/2017 COWLES, MICHELLE 14.00 0.00 14.00 AP 00378440 03/29/2017 CURRY, KAREN FIX 133.10 0.00 133.10 AP 00378441 03/29/2017 DOBSON, BRYAN 192.00 0.00 192.00 AP 00378442 03/29/2017 DOLLARHIDE, GINGER 132.00 0.00 132.00 AP 00378443 03/29/2017 DOWN SYNDROME FAMILY RESOURCE CNTR 250.00 0.00 250.00 AP 00378444 03/29/2017 DOWNEY, JENNIFER 10.17 0.00 10.17 AP 00378445 03/29/2017 DUDE SOLUTIONS 12,670.00 0.00 12,670.00 AP 00378446 03/29/2017 DUNN, ANN MARIE 504.00 0.00 504.00 AP 00378447 03/29/2017 DURKEL, CAROL 55.64 0.00 55.64 AP 00378448 03/29/2017 EASTERLING, RAY 278.40 0.00 278.40 AP 00378449 03/29/2017 ECS IMAGING INC 17,920.00 0.00 17,920.00 AP 00378450 03/29/2017 EIGHTH A VENUE ENTERPRISE LLC 28.02 0.00 28.02 AP 00378451 03/29/2017 FAULKNER, MICHAEL 1,066.00 0.00 1,066.00 AP 00378452 03/29/2017 FCLO MUSIC THEATRE 1,308.48 0.00 1.308.48 AP 00378453 03/29/2017 FEDERAL EXPRESS CORP 104.92 0.00 104.92 AP 00378454 03/29/2017 FLEETPRIDE 0.00 660.87 660.87 AP 00378455 03/29/2017 FMB TRUCK OUTFITTERS 799.81 0.00 799.81 AP 00378456 03/29/2017 FOOTHILL MOBILE MANOR 400.00 0.00 400.00 AP 00378457 03/29/2017 FOREST CITY 158.22 0.00 158.22 AP 00378458 03/29/2017 FRANCO, JENNIER 625.00 0.00 625.00 AP 00378459 03/29/2017 FRONTIER COMM 102.31 0.00 102.31 AP 00378460 03/29/2017 FRONTIER COMM 5,438.01 0.00 5,438.01 AP 00378461 03/29/2017 G AND M BUSINESS INTERIORS 42,018.81 0.00 42,018.81 AP 00378462 03/29/2017 GALE, BRIAN 833.00 0.00 833.00 AP 00378463 03/29/2017 GARCIA, KYLA 192.00 0.00 192.00 AP 00378464 03/29/2017 GENTRY,JON 288.34 0.00 288.34 AP 00378465 03/29/2017 GIORDANO, MARIANNA 124.80 0.00 124.80 AP 00378466 03/29/2017 GOOD YEAR TIRE AND RUBBER CO. 357.45 0.00 357.45 AP 00378467 03/29/2017 GRAINGER 0.00 45.88 45.88 AP 00378468 03/29/2017 GRAPHICS FACTORY INC. 712.14 0.00 712.14 AP 00378469 03/29/2017 ORA YES & KING LLP 333.00 0.00 333.00 AP 00378470 03/29/2017 HAMIL TON, MONIQUE 960.00 0.00 960.00 AP 00378471 03/29/2017 HAMPTON YOGA 852.00 0.00 852.00 AP 00378472 03/29/2017 HAY,SHARYN 252.00 0.00 252.00 AP 00378473 03/29/2017 HOME DEPOT CREDIT SERVICES 645 0.00 12.26 12.26 AP 00378474 03/29/2017 HOMETOWN AMERICA RAMONA VILLA 1,100.00 0.00 1,100.00 User: VLOPEZ -VERONICA LOPEZ Page: 3 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P50CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378475 03/29/2017 HOSEMAN INC 0.00 77.73 77.73 AP 00378476 03/29/2017 INLAND EMPIRE CENTER C/0 ROSE INSTITUTE 75.00 0.00 75.00 AP 00378477 03/29/2017 INLAND EMPIRE CENTER C/0 ROSE INSTITUTE 75.00 0.00 75.00 AP 00378478 03/29/2017 INLAND VALLEY RV SERVICE & SUPPLIES 26.93 0.00 26.93 AP 00378479 03/29/2017 INTERNATIONAL FOOTPRINT ASSOCIATION 225.00 0.00 225.00 AP 00378480 03/29/2017 IRON MOUNTAIN OSDP 793.58 0.00 793.58 AP 00378481 03/29/2017 J & D GUILLIAM CONSTRUCTION INC 1,185.00 0.00 1,185.00 AP 00378482 03/29/2017 JOHN BURR CYCLES INC 2,079.42 0.00 2,079.42 AP 00378483 03/29/2017 JOHNSON, ONYINYE YVONNE 34.40 0.00 34.40 AP 00378484 03/29/2017 JONES, CHRISTINA HAATAINEN 833.00 0.00 833.00 AP 00378485 03/29/2017 KAMPE, CHERYL 139.37 0.00 139.37 AP 00378486 03/29/2017 KIM, JONATHAN 192.00 0.00 192.00 AP 00378487 03/29/2017 KINETIC LIGHTING INC 14.00 0.00 14.00 AP 00378488 03/29/2017 KLINGER, MARY K 224.00 0.00 224.00 AP 00378489 03/29/2017 KRIEGER, ED 300.00 0.00 300.00 AP 00378490 03/29/2017 LA TREACE, RAINEY 356.00 0.00 356.00 AP 00378491 03/29/2017 LIFE ASSIST INC 0.00 1,067.40 1,067.40 AP 00378492 03/29/2017 LITTLE BEAR PRODUCTIONS 1,200.00 0.00 1,200.00 AP 00378493 03/29/2017 LUNA, MALARIE 500.00 0.00 500.00 AP 00378494 03/29/2017 MANUEL, MICHAEL 192.00 0.00 192.00 AP 00378495 03/29/2017 MARTINEZ, KENNETH S 495.85 0.00 495.85 AP 00378496 03/29/2017 MELLO, TERRI 597.00 0.00 597.00 AP 00378497 03/29/2017 MIDWEST TAPE 291.43 0.00 291.43 AP 00378498 03/29/2017 MOUNTAIN VIEW INLAND POOL SUPPLY & REPAIR 450.00 0.00 450.00 AP 00378499 03/29/2017 NEIUBER, ROBERT 151.63 0.00 151.63 AP 00378500 03/29/2017 NEWCOMB ANDERSON MCCORMICK INC 14,532.74 3,231.12 17,763.86 *** AP 00378501 03/29/2017 NORTHTOWN HOUSING DEVELOPMENT CORP. 1,100.00 0.00 1,100.00 AP 00378502 03/29/2017 OCCUPATIONAL HEALTH CTRS OF CA 603.38 0.00 603.38 AP 00378503 03/29/2017 ONTARIO WINNELSON CO 15.16 0.00 15.16 AP 00378504 03/29/2017 ONTRAC 53.71 0.00 53.71 AP 00378505 03/29/2017 ORONA, PATRICIA 1,050.00 0.00 1,050.00 AP 00378506 03/29/2017 OTT,LAURA 645.00 0.00 645.00 AP 00378507 03/29/2017 OTT, SHARON 207.00 0.00 207.00 AP 00378508 03/29/2017 OVERDRIVE INC 1,649.38 0.00 1,649.38 AP 00378509 03/29/2017 PACIFIC PREMIER BANK 0.00 24,660.91 24,660.91 AP 00378510 03/29/2017 PAJER, AMANDA 192.00 0.00 192.00 AP 00378511 03/29/2017 PAPAZOGLU, NORAY 924.63 0.00 924.63 AP 00378512 03/29/2017 PARS 3,500.00 0.00 3,500.00 AP 00378513 03/29/2017 PEPSI-COLA 1,097.10 0.00 1,097.10 AP 00378514 03/29/2017 PFINIX CREATIVE GROUP 8,812.50 0.00 8,812.50 AP 00378515 03/29/2017 PHAM, THAI NAM 51.55 0.00 51.55 AP 00378516 03/29/2017 PHOENIX GROUP INFORMATION SYSTEMS 1,957.06 0.00 1,957.06 AP 00378517 03/29/2017 PINES MOBILE HOME PARK, THE 400.00 0.00 400.00 AP 00378518 03/29/2017 PO RAC 110.00 0.00 110.00 AP 00378519 03/29/2017 PORAC LEGAL DEFENSE FUND 148.50 0.00 148.50 AP 00378520 03/29/2017 PRE-PAID LEGAL SERVICES INC 96.59 0.00 96.59 AP 00378521 03/29/2017 PRINCIPLES CONTRACTING INC 125,996.60 0.00 125,996.60 User: VLOPEZ -VERONICA LOPEZ Page: 4 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P51CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378522 03/29/2017 PSA PRINT GROUP 38.79 0.00 38.79 AP 00378523 03/29/2017 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,166.00 0.00 3,166.00 AP 00378524 03/29/2017 RANCHO REGIONAL VETERINARY HOSPITAL INC 2,421.63 0.00 2.421.63 AP 00378525 03/29/2017 RAULS AUTO TRIM INC 0.00 353.88 353.88 AP 00378526 03/29/2017 RBM LOCK AND KEY SERVICE 3.77 0.00 3.77 AP 00378527 03/29/2017 RC CONSTRUCTION SERVICES INC 0.00 468,557.21 468,557.21 AP 00378528 03/29/2017 RICHARDS WATSON AND GERSHON 47,576.18 0.00 47,576.18 AP 00378529 03/29/2017 RIGLEMAN, ENCARNACION ONTIVEROS 120.00 0.00 120.00 AP 00378530 03/29/2017 RSI GROUP 4,750.00 0.00 4.750.00 AP 00378531 03/29/2017 SAM THATTE VISUAL COMMUNICATIONS 7,450.00 0.00 7,450.00 AP 00378532 03/29/2017 SAMS CLUB/SYNCHRONY BANK 217.75 0.00 217.75 AP 00378533 03/29/2017 SAN BERNARDINO CO AUDITOR CONT 6,884.50 0.00 6,884.50 AP 00378534 03/29/2017 SAN GABRIEL, CITY OF 60.00 0.00 60.00 AP 00378535 03/29/2017 SB PEA 989.07 0.00 989.07 AP 00378536 03/29/2017 SCHOOL, DENISE 21.00 0.00 21.00 AP 00378537 03/29/2017 SENECHAL, CALVIN 472.80 0.00 472.80 AP 00378538 03/29/2017 SHERIFFS COURT SERVICES 446.95 0.00 446.95 AP 00378539 03/29/2017 SHRED PROS 0.00 35.00 35.00 AP 00378540 03/29/2017 SIGN SHOP, THE 996.69 0.00 996.69 AP 00378541 03/29/2017 SMITH, MICHAEL C 833.00 0.00 833.00 AP 00378542 03/29/2017 SO CALIF GAS COMPANY 9,832.61 1,354.61 11,187.22 *** AP 00378543 03/29/2017 SO CALIF GAS COMPANY 1,175.53 0.00 1,175.53 AP 00378549 03/29/2017 SOUTHERN CALIFORNIA EDISON 12,790.20 1,617.27 14,407.47 *** AP 00378550 03/29/2017 SOUTHERN CALIFORNIA EDISON 10.75 0.00 10.75 AP 00378551 03/29/2017 SOUTHERN CALIFORNIA EDISON 40.69 0.00 40.69 AP 00378552 03/29/2017 SUN BADGE CO 89.16 0.00 89.16 AP 00378553 03/29/2017 SUNGARD PUBLIC SECTOR INC 6,740.00 0.00 6,740.00 AP 00378554 03/29/2017 SWARTZ, ALAN 81.00 0.00 81.00 AP 00378555 03/29/2017 SYCAMORE VILLA MOBILE HOME PARK 700.00 0.00 700.00 AP 00378556 03/29/2017 SYSCO LOS ANGELES INC 804.33 0.00 804.33 AP 00378557 03/29/2017 THE COUNSELING TEAM INTERNATIONAL 0.00 360.00 360.00 AP 00378558 03/29/2017 THEATRE COMPANY, THE 1,231.50 0.00 1,231.50 AP 00378559 03/29/2017 THIRD DEGREE COMMUNICATIONS INC 450.00 0.00 450.00 AP 00378560 03/29/2017 TRACEY, VAL 276.00 0.00 276.00 AP 00378561 03/29/2017 TRI MARK ASSOC IA TES INC 2,136.00 0.00 2,136.00 AP 00378562 03/29/2017 TRIMMER, PATRICIA A 109.18 0.00 109.18 AP 00378563 03/29/2017 TYUS, IDA 216.00 0.00 216.00 AP 00378564 03/29/2017 UNDERGROUND SVC ALERT OF SO CAL 520.50 0.00 520.50 AP 00378565 03/29/2017 UNITED WAY 131.00 0.00 131.00 AP 00378566 03/29/2017 UPS 639.02 0.00 639.02 AP 00378567 03/29/2017 US POSTMASTER 1,000.00 0.00 1,000.00 AP 00378568 03/29/2017 UTILIQUEST 2,780.02 0.00 2,780.02 AP 00378569 03/29/2017 VERIZON BUSINESS 5,317.76 0.00 5,317.76 AP 00378570 03/29/2017 VERIZON BUSINESS 15.25 0.00 15.25 AP 00378571 03/29/2017 VICTOR MEDICAL COMPANY 1,193.29 0.00 1,193.29 AP 00378572 03/29/2017 VISION SERVICE PLAN CA 11,192.12 0.00 11,192.12 AP 00378573 03/29/2017 VORTEX INDUSTRIES INC 865.28 1,274.37 2, 139.65 *** User: VLOPEZ -VERONICA LOPEZ Page: 5 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P52CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378574 03/29/2017 WAINWRIGHT, JANICE RODGERS 1,533.00 0.00 1.533.00 AP 00378575 03/29/2017 WAXIE SANITARY SUPPLY 4,024.82 0.00 4.024.82 AP 00378576 03/29/2017 WESTCOAST MEDIA 900.00 0.00 900.00 AP 00378577 03/29/2017 WHITE CAP CONSTRUCTION SUPPLY 225.45 0.00 225.45 AP 00378578 03/29/2017 WILSON & BELL AUTO SERVICE 200.68 0.00 200.68 AP 00378579 03/29/2017 WT.COX INFORMATION SERVICES 7,034.33 0.00 7,034.33 AP 00378580 03/29/2017 ZEP SALES AMO SERVICE 445.56 0.00 445.56 AP 00378581 03/29/2017 ZETX INC 700.00 0.00 700.00 AP 00378582 03/29/2017 ZONES CORPORA TE SOLUTIONS 1,205.21 0.00 1,205.21 AP 00378588 03/30/2017 BRODART BOOKS 10,102.95 0.00 10,102.95 AP 00378589 03/30/2017 DUNN EDWARDS CORPORATION 54.50 39.75 94.25 *** AP 00378590 03/30/2017 EMCOR SERVICE 0.00 1,640.00 1,640.00 AP 00378591 03/30/2017 FASTENAL COMPANY 441.10 0.00 441.10 AP 00378592 03/30/2017 FORD OF UPLAND INC 2,432.19 0.00 2,432.19 AP 00378593 03/30/2017 HOLLIDAY ROCK CO INC 1,126.24 0.00 1,126.24 AP 00378594 03/30/2017 KME FIRE APPARATUS 0.00 2,973.49 2.973.49 AP 00378595 03/30/2017 LANDCARE USA LLC 51,082.93 0.00 51,082.93 AP 00378596 03/30/2017 LIMS AUTO INC 667.37 0.00 667.37 AP 00378597 03/30/2017 OFFICE DEPOT 3,309.59 203.30 3,512.89 *** AP 00378598 03/30/2017 ORKIN PEST CONTROL 488.00 0.00 488.00 AP 00378599 03/30/2017 SUNRISE FORD 605.73 0.00 605.73 AP 00378600 03/30/2017 TARGET SPECIALTY PRODUCTS 2,567.62 0.00 2,567.62 AP 00378601 03/30/2017 VISTA PAINT 1,493.13 0.00 1,493.13 AP 00378602 03/30/2017 RITENOUR, LEE 5,000.00 0.00 5,000.00 AP 00378603 04/03/2017 DHILLON, RANJIT S 0.00 50.00 50.00 AP 00378604 04/05/2017 IST RUN COMPUTER SERVICES 5,563.60 0.00 5,563.60 AP 00378605 04/05/2017 381 SECURITY SYSTEMS 509.88 0.00 509.88 AP 00378606 04/05/2017 A & M FIRST AID INC 4,297.45 0.00 4,297.45 AP 00378607 04/05/2017 A AND R TIRE SERVICE 1,229.33 0.00 1,229.33 AP 00378608 04/05/2017 ABLE BUILDING MAINTENANCE 10,423.81 0.00 10,423.81 AP 00378609 04/05/2017 ADVANCED CHEMICAL TRANSPORT 1,565.50 0.00 1,565.50 AP 00378610 04/05/2017 ALLIANT INSURANCE SERVICES INC. 214.00 0.00 214.00 AP 00378611 04/05/2017 AL TEC INDUSTRIES INC 82.46 0.00 82.46 AP 00378612 04/05/2017 AMTECH ELEVATOR SERVICES 1,028.66 0.00 1,028.66 AP 00378613 04/05/2017 ARCHITERRA DESIGN GROUP 750.00 0.00 750.00 AP 00378614 04/05/2017 ART OF LIVING FOUNDATION 54.00 0.00 54.00 AP 00378615 04/05/2017 ARTS CONNECTION VISUAL ARTS CENTER 125.00 0.00 125.00 AP 00378616 04/05/2017 ASH, MAUREEN C 0.00 50.00 50.00 AP 00378617 04/05/2017 AT&T MOBILITY 0.00 84.00 84.00 AP 00378618 04/05/2017 BAKEWELL, DANNY 0.00 50.00 50.00 AP 00378619 04/05/2017 BARKSHIRE LASER LEVELING INC. 4,500.00 0.00 4,500.00 AP 00378620 04/05/2017 BATTERY POWER INC 403.83 0.00 403.83 AP 00378621 04/05/2017 BERLITZ 110.00 0.00 110.00 AP 00378622 04/05/2017 BISCH OFF'S TAXIDERMY 135.94 0.00 135.94 AP 00378623 04/05/2017 BOOT BARN INC. 355.00 0.00 355.00 AP 00378624 04/05/2017 BRICKER, MICHAEL 0.00 50.00 50.00 AP 00378625 04/05/2017 BRIGHTVIEW LANDSCAPE SERVICES INC. 105, 183.53 0.00 105,183.53 User: VLOPEZ -VERONICA LOPEZ Page: 6 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P53CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/20 I 7 Check No. Check Date Vendor Name City Fire Amount AP 00378626 04/05/2017 BSN SPORTS INC. 911.85 0,00 911.85 AP 00378627 04/05/2017 BUSCH SYSTEMS INTERNATIONAL INC 922.28 0.00 922.28 AP 00378632 04/05/2017 CVWD 28,176.85 1,469.58 29.646.43 *** AP 00378633 04/05/2017 CAL PERS LONG TERM CARE 286.21 0.00 286.21 AP 00378634 04/05/2017 CALIFORNIA SHOPPING CART RETRIEVAL CORP 115.00 0.00 115.00 AP 00378635 04/05/2017 CAPITAL ONE COMMERCIAL 622.75 0.00 622.75 AP 00378636 04/05/2017 CARQUEST AUTO PARTS 845.68 -97.85 747.83 *** AP 00378637 04/05/2017 CARRILLO & WAITMAN EMPLOYMENT LITIGATION 275.00 0.00 275.00 AP 00378638 04/05/2017 CARROT TOP INDUSTRIES 634.68 0.00 634.68 AP 00378639 04/05/2017 CATAPULT SYSTEMS 1,915.60 0.00 1,915.60 AP 00378640 04/05/2017 CDW GOVERNMENT INC. 12,642.58 0.00 12.642.58 AP 00378641 04/05/2017 CHASE, SUZETTE & MARK REV LIV TR 4/6 0.00 85.00 85.00 AP 00378642 04/05/2017 CHINO VALLEY FIRE DISTRICT 0.00 450.00 450.00 AP 00378643 04/05/2017 CINTAS CORPORATION #150 2,722.17 23.39 2,745.56 *** AP 00378644 04/05/2017 CLAYTON, JANICE 6.46 0.00 6.46 AP 00378645 04/05/2017 CLEAR COAST CONSTRUCTION 3,000.00 0.00 3,000.00 AP 00378646 04/05/2017 COMPUZONE 85.00 0.00 85.00 AP 00378647 04/05/2017 CONCEPT COMMUNICATIONS CO 510.00 0.00 510.00 AP 00378648 04/05/2017 COUNTRY ESTATE FENCE CO INC 1,687.37 0.00 1,687.37 AP 00378649 04/05/2017 CPRS DISTRICT 11 50.00 0.00 50.00 AP 00378650 04/05/2017 CRAFCO INC 1,400.37 0.00 1.400.37 AP 00378651 04/05/2017 CROP PRODUCTION SERVICES INC 3,187.28 0.00 3, 187.28 AP 00378652 04/05/2017 D AND K CONCRETE COMPANY 341.10 0.00 341.10 AP 00378653 04/05/2017 D-PREP INC./CRITICAL RESPONSE DIV. 1,156.00 0.00 1,156.00 AP 00378654 04/05/2017 DAWSON SURVEYING INC. 1,200.00 0.00 1,200.00 AP 00378655 04/05/2017 DELTA DENTAL 1,442.66 0.00 1,442.66 AP 00378656 04/05/2017 DELTA DENTAL 41,376.20 0.00 41,376.20 AP 00378657 04/05/2017 DICKINSON JANITORIAL SUPPLIES 900.79 0.00 900.79 AP 00378658 04/05/2017 DLT SOLUTIONS LLC 6,377.1 I 0.00 6,377.11 AP 00378659 04/05/2017 DOG WASTE DEPOT 505.44 0.00 505.44 AP 00378660 04/05/2017 DONOVAN, DANNY & JUDY FAM TRUST 0.00 50.00 50.00 AP 00378661 04/05/2017 DOWNEY FAMILY TRUST 6/30/98 0.00 175.00 175.00 AP 00378662 04/05/2017 DRAMATISTS PLAY SERVICE INC. 600.00 0.00 600.00 AP 00378663 04/05/2017 DUGMORE & DUNCAN INC. 0.00 452.08 452.08 AP 00378664 04/05/2017 DUMBELL MAN FITNESS EQUIPMENT, THE 125.00 0.00 125.00 AP 00378665 04/05/2017 ECONOLITE CONTROL PRODUCTS INC 3,633.00 0.00 3,633.00 AP 00378666 04/05/2017 EIGHTH AVENUE ENTERPRISE LLC 619.56 0.00 619.56 AP 00378667 04/05/2017 ENVIRONMENTAL RECOVERY SERVICES INC. 2,518.86 0.00 2,518.86 AP 00378668 04/05/2017 FACTORY MOTOR PARTS 0.00 257.68 257.68 AP 00378669 04/05/2017 FERGUSON ENTERPRISES INC# 1350 15.64 0.00 15.64 AP 00378670 04/05/2017 FIRST CLASS HEATING & AIR 200.00 0.00 200.00 AP 00378671 04/05/2017 FLEET SERVICES INC. 0.00 618.27 618.27 AP 00378672 04/05/2017 FRANKLIN TRUCK PARTS 0.00 1,366.72 1,366.72 AP 00378673 04/05/2017 FRONTIER COMM 6,309.49 864.00 7, 173.49 *** AP 00378674 04/05/2017 FRS ENVIRONMENT AL 377.13 0.00 377.13 AP 00378675 04/05/2017 GARDNER, DA YID L 0.00 50.00 50.00 AP 00378676 04/05/2017 GE, SHENGLI 0.00 50.00 50.00 User: VLOPEZ -VERONICA LOPEZ Page: 7 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait 1 Time: 13:58:54 P54CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378677 04/05/2017 GEOGRAPHICS 1,381.62 0.00 1,381.62 AP 00378678 04/05/2017 GOLDEN GA TE STEEL INC 170,783.90 0.00 170,783.90 AP 00378679 04/05/2017 GONSALVES AND SON,JOE A 3,000.00 0.00 3,000.00 AP 00378680 04/05/2017 GOOD YEAR TIRE AND RUBBER CO. 6,623.02 0.00 6.623.02 AP 00378681 04/05/2017 GRArNGER 1,701.12 133.62 1,834.74 *** AP 00378682 04/05/2017 GRAPHICS FACTORY £NC. 264.60 0.00 264.60 AP 00378683 04/05/2017 GRIFFrN, SHIRR'L 61.37 0.00 61.37 AP 00378684 04/05/2017 GROW WITH PLAY CORPORATION 1,324.93 0.00 1,324.93 AP 00378685 04/05/2017 HAMIL TON, CLARENCE 0.00 50.00 50.00 AP 00378686 04/05/2017 HE, JIAYrNG 0.00 50.00 50.00 AP 00378687 04/05/2017 HEARTSAVERS LLC 20.00 0.00 20.00 AP 00378688 04/05/2017 HERRARTE, MARYANN 28.71 0.00 28.71 AP 00378689 04/05/2017 HI WAY SAFETY £NC 2,093.47 0.00 2,093.47 AP 00378690 04/05/2017 HIGHLAND AVENUE COMMUNITY CHURCH 190.00 0.00 190.00 AP 00378691 04/05/2017 HLP INC. 28,740.00 0.00 28,740.00 AP 00378692 04/05/2017 HOSE HEAVEN 975.30 0.00 975.30 AP 00378693 04/05/2017 HOSEMAN INC 29.47 907.84 937.31 *** AP 00378694 04/05/2017 HOT SHOTS ATHLETIC APPAREL INC. 4, 185.82 0.00 4, 185.82 AP 00378695 04/05/2017 HOUNG, MEGAN 29.65 0.00 29.65 AP 00378696 04/05/2017 HOUSE OF RUTH 1,358.79 0.00 1,358.79 AP 00378697 04/05/2017 HUB CONSTRUCTION SPECIALTIES INC 259.90 0.00 259.90 AP 00378698 04/05/2017 HUNT, KENNETH R 0.00 50.00 50.00 AP 00378699 04/05/2017 INDEPENDENT ROOFING CONSULTANTS 600.00 0.00 600.00 AP 00378700 04/05/2017 INDUSTRIAL SUPPLY CO £NC 286.35 0.00 286.35 AP 00378701 04/05/2017 INK SLINGER SCREEN PRrNTrNG & EMBROIDERY 909.14 0.00 909.14 AP 00378702 04/05/2017 INLAND FAIR HOUSING AND MEDIATION BOARD 1,255.32 0.00 1,255.32 AP 00378703 04/05/2017 rNLAND PRESORT & MAILrNG SERVICES 148.50 0.00 148.50 AP 00378704 04/05/2017 INLAND VALLEY DAILY BULLETrN 0.00 280.55 280.55 AP 00378705 04/05/2017 ISSA, MA YSSOUNE 100.00 0.00 100.00 AP 00378706 04/05/2017 J J KELLER AND ASSOC INC 899.00 0.00 899.00 AP 00378707 04/05/2017 JERICHO SYSTEMS INC 53,655.00 0.00 53,655.00 AP 00378708 04/05/2017 JOHN BURR CYCLES INC 268.16 0.00 268.16 AP 00378709 04/05/2017 JOHNSON MACHrNERY COMPANY 571.33 0.00 571.33 AP 00378710 04/05/2017 JONES AND MA YER, LAW OFFICES OF 2,768.00 0.00 2,768.00 AP 00378711 04/05/2017 JRC HOUSrNG 2,180.00 0.00 2,180.00 AP 00378712 04/05/2017 JRC HOUSrNG 4,385.00 0.00 4,385.00 AP 00378713 04/05/2017 K-K WOODWORKING* 10.76 0.00 10.76 AP 00378714 04/05/2017 KAISER FOUNDATION HEAL TH PLAN £NC 219,466.18 0.00 219.466.18 AP 00378715 04/05/2017 KALBANINC 322,376.56 0.00 322,376.56 AP 00378716 04/05/2017 KEATrNG, KURT J TRUST 6-14-99 0.00 50.00 50.00 AP 00378717 04/05/2017 KELLER, RICHARD 0.00 50.00 50.00 AP 00378718 04/05/2017 KENDRENA, DONNA 48.97 0.00 48.97 AP 00378719 04/05/2017 KIMBALL MIDWEST 4,217.40 0.00 4,217.40 AP 00378720 04/05/2017 KING LIVrNG TRUST 1/15/15 0.00 50.00 50.00 AP 00378721 04/05/2017 LIGHTHOUSE, THE 401.04 0.00 401.04 AP 00378722 04/05/2017 MA, VENO NICK 0.00 50.00 50.00 AP 00378723 04/05/2017 MArN STREET SIGNS 1,213.27 0.00 1,213.27 User: VLOPEZ -VERONICA LOPEZ Page: 8 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P55CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Aeenda Check Reeister 3/28/2017 through 4/ I 0/20 I 7 Check No. Check Date Vendor Name City Fire Amount AP 00378724 04/05/2017 MAIN STREET TOURS 200.00 0.00 200.00 AP 00378725 04/05/2017 MAIN STREET TOURS 400.00 0.00 400.00 AP 00378726 04/05/2017 MARIPOSA LANDSCAPES INC 83,863.33 2,052.85 85,916.18 *** AP 00378727 04/05/2017 MCMASTER CARR SUPPLY COMPANY 81.42 0.00 81.42 AP 00378728 04/05/2017 MEDLEY FIRE PROTECTION INC 0.00 1,249.67 1,249.67 AP 00378729 04/05/2017 MERCADO, JAVIER 0.00 50.00 50.00 AP 00378730 04/05/2017 METZ,JOHN 0.00 50.00 50.00 AP 00378731 04/05/2017 MIDWEST TAPE 1,981.43 0.00 1,981.43 AP 00378732 04/05/2017 MOFFITT, DEBORAH & WILLIAM JR 0.00 50.00 50.00 AP 00378733 04/05/2017 MOUNTAIN VIEW SMALL ENG REPAIR 17.21 0.00 17.21 AP 00378734 04/05/2017 MUNOZ, LUIS 156.82 0.00 156.82 AP 00378735 04/05/2017 NAPA AUTO PARTS 0.00 173.30 173.30 AP 00378736 04/05/2017 NEOPOST USA INC 266.93 0.00 266.93 AP 00378737 04/05/2017 O'REILLY AUTO PARTS 3,876.64 0.00 3,876.64 AP 00378738 04/05/2017 OAXACA, FRANCISCO 160.32 0.00 160.32 AP 00378739 04/05/2017 OC TANNER RECOGNITION COMPANY 1,830.83 0.00 1,830.83 AP 00378740 04/05/2017 OWEN ELECTRIC INC 1,045.93 0.00 1,045.93 AP 00378741 04/05/2017 PACIFIC PARKING SYSTEMS INC 800.00 0.00 800.00 AP 00378742 04/05/2017 PETES ROAD SERVICE INC 532.71 0.00 532.71 AP 00378743 04/05/2017 PIKSCHUS, STEVEN N 0.00 50.00 50.00 AP 00378744 04/05/2017 PRO PACIFIC PEST CONTROL 200.00 0.00 200.00 AP 00378745 04/05/2017 PRO SPRAY INC 298.!2 0.00 298.12 AP 00378746 04/05/2017 PRYTHERCH,CHELSEA 116.45 0.00 116.45 AP 00378747 04/05/2017 PSA PRINT GROUP 127.15 0.00 127.15 AP 00378748 04/05/2017 QUICK LANE TIRE & AUTO CENTER 542.63 0.00 542.63 AP 00378749 04/05/2017 RBM LOCK AND KEY SERVICE 10.51 0.00 10.51 AP 00378750 04/05/2017 RDO TRUST #80-5800 161.12 0.00 161.12 AP 00378751 04/05/2017 RED WING SHOE STORE 1,917.65 0.00 1,917.65 AP 00378752 04/05/2017 REG REEN CORPORATION 3,684.50 0.00 3,684.50 AP 00378753 04/05/2017 RF WHITE CO INC 2,279.58 0.00 2,279.58 AP 00378754 04/05/2017 RICHARDS WATSON AND GERSHON 41,180.20 1,023.00 42.203.20 *** AP 00378755 04/05/2017 ROBENIOL, CESAR D 0.00 100.00 100.00 AP 00378756 04/05/2017 RODRIGUEZ INC, RY 496.60 0.00 496.60 AP 00378757 04/05/2017 ROTOROOTER 165.00 165.00 330.00 *** AP 00378758 04/05/2017 ROYAL WHOLESALE ELECTRIC 1,110.74 1,435.48 2,546.22 *** AP 00378759 04/05/2017 S.CALIF MUNICIPAL ATHLETIC FEDERATION 250.00 0.00 250.00 AP 00378760 04/05/2017 SAFESPACE CONCEPTS INC 3,342.42 0.00 3,342.42 AP 00378761 04/05/2017 SAN ANTONIO RADIOLOGICAL MEDICAL GROUP 166.00 0.00 166.00 AP 00378762 04/05/2017 SAN BERNARDINO COUNTY INFO SVCS DEPT 30,900.32 0.00 30,900.32 AP 00378763 04/05/2017 SAN BERNARDINO, CITY OF 957.22 0.00 957.22 AP 00378764 04/05/2017 SC FUELS 0.00 3,4 I 1.45 3,411.45 AP 00378765 04/05/2017 SEARCEY FAMILY TRUST 3/29/90 0.00 100.00 100.00 AP 00378766 04/05/2017 SHEAKLEY PENSION ADMINISTRATION 342.20 0.00 342.20 AP 00378767 04/05/2017 SHEAKLEY PENSION ADMINISTRATION 0.00 162.45 162.45 AP 00378768 04/05/2017 SIEMENS INDUSTRY INC 1,605.90 0.00 1,605.90 AP 00378769 04/05/2017 SIEMENS INDUSTRY INC 2,130.00 0.00 2,130.00 AP 00378770 04/05/2017 SIL VER & WRIGHT LLP 7,647.06 0.00 7,647.06 User: VLOPEZ -VERONICA LOPEZ Page: 9 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED -CK: Agenda Check Register Portrait L Time: 13:58:54 P56CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Ree;ister 3/28/2017 through 4/10/2017 Check No. Check Date Vendor Name City Fire Amount AP 00378771 04/05/2017 SKINNER, JASON C 0.00 50.00 50.00 AP 00378772 04/05/2017 SMARTLITE 150.00 0.00 150.00 AP 00378773 04/05/2017 SO CALIF GAS COMPANY 1,332.47 114.71 1,447.18 ... AP 00378778 04/05/2017 SOUTHERN CALIFORNIA EDISON 24,622.47 1,666.75 26,289.22 ... AP 00378779 04/05/2017 SOUTHERN CALIFORNIA EDISON 1,877.85 0.00 1,877.85 AP 00378780 04/05/2017 SOUTHERN CALIFORNIA EDISON 272.91 0.00 272.91 AP 00378781 04/05/2017 SOUTHERN CALIFORNIA EDISON 175.46 0.00 175.46 AP 00378782 04/05/2017 SOUTHLAND FARMERS MARKET ASSOC INC 932.00 0.00 932.00 AP 00378783 04/05/2017 SOUTHLAND SPORTS OFFICIALS 460.00 0.00 460.00 AP 00378784 04/05/2017 STANDARD INSURANCE COMPANY 3,867.50 0.00 3,867.50 AP 00378785 04/05/2017 STANDARD INSURANCE COMPANY 13,116.67 0.00 13,116.67 AP 00378786 04/05/2017 STATE CONTROLLER'S OFFICE 2,209.68 0.00 2,209.68 AP 00378787 04/05/2017 STORAGE CONTAINER.COM 143.00 0.00 143.00 AP 00378788 04/05/2017 STREAMLINE PRESS INC 0.00 172.94 172.94 AP 00378789 04/05/2017 STRESS LESS EXPRESS LLC 125.00 0.00 125.00 AP 00378790 04/05/2017 SUNGARD PUBLIC SECTOR INC 427.20 0.00 427.20 AP 00378791 04/05/2017 SYCAMORE COVE LLC 0.00 50.00 50.00 AP 00378792 04/05/2017 THOMPSON PLUMBING SUPPLY INC 194.14 0.00 194.14 AP 00378793 04/05/2017 TU, HSIAOLI 0.00 50.00 50.00 AP 00378794 04/05/2017 U.S. BANK PARS ACCT #6746022500 6,605.00 0.00 6,605.00 AP 00378795 04/05/2017 U.S. BANK PARS ACCT #6746022500 572.93 0.00 572.93 AP 00378796 04/05/2017 U.S. BANK PARS ACCT #6746022500 3,092.83 0.00 3,092.83 AP 00378797 04/05/2017 VAN SCOYOC ASSOCIATES INC 971.60 0.00 971.60 AP 00378798 04/05/2017 VAST A, WILLIAM 350.00 0.00 350.00 AP 00378799 04/05/2017 VERDERlCO, KENT R 0.00 125.00 125.00 AP 00378800 04/05/2017 VERDUGO, MANUEL 250.00 0.00 250.00 AP 00378801 04/05/2017 VISION SOLAR LLC 214.37 0.00 214.37 AP 00378802 04/05/2017 VIVERAEINC 1,233.60 0.00 1,233.60 AP 00378803 04/05/2017 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00378804 04/05/2017 WALTERS WHOLESALE ELECTRIC CO 3,143.90 0.00 3,143.90 AP 00378805 04/05/2017 WAT AN ABE, JENI 14.45 0.00 14.45 AP 00378806 04/05/2017 WE TIP INC 99.00 0.00 99.00 AP 00378807 04/05/2017 WELLS, JUDITH 149.65 0.00 149.65 AP 00378808 04/05/2017 WESTLAND GROUP INC 11,350.00 0.00 11,350.00 AP 00378809 04/05/2017 WINZER CORPORATION 0.00 777.93 777.93 AP 00378810 04/05/2017 WT.COX INFORMATION SERVICES 7,579.23 0.00 7,579.23 AP 0037881 I 04/05/2017 ZONES CORPORA TE SOLUTIONS 415.79 5,745.03 6,160.82 *** AP 00378812 04/06/2017 ABC LOCKSMITHS 1,729.07 0.00 1,729.07 AP 00378813 04/06/2017 CALSENSE 3,156.35 0.00 3, 156.35 AP 00378814 04/06/2017 DUNN EDWARDS CORPORATION 79.29 0.00 79.29 AP 00378815 04/06/2017 EMCOR SERVICE 1,627.00 0.00 1,627.00 AP 00378816 04/06/2017 FASTENAL COMPANY 152.47 0.00 152.47 AP 00378817 04/06/2017 HOLLIDAY ROCK CO INC 1,331.79 0.00 1,331.79 AP 00378818 04/06/2017 INTERSTATE BATTERIES 0.00 101.61 101.61 AP 00378819 04/06/2017 KME FIRE APPARATUS 0.00 332.56 332.56 AP 00378820 04/06/2017 NEC CORPORATION OF AMERICA 816.00 0.00 816.00 AP 00378821 04/06/2017 OFFICE DEPOT 4,997.43 651.78 5,649.21 ... User: VLOPEZ -VERONICA LOPEZ Page: 10 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED-CK: Agenda Check Register Portrait l Time: 13:58:54 P57Check No. Check Date AP 00378822 04/06/2017 AP 00378823 04/06/2017 AP 00378824 04/06/2017 AP 00378825 04/06/2017 Note: CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Vendor Name Agenda Check Register 3/28/2017 through 4/10/2017 ORKIN PEST CONTROL SIMPLOT PARTNERS TARGET SPECIAL TY PRODUCTS HOT SHOTS ATHLETIC APPAREL rNC. City 308.00 2,918.96 5,046.86 2,092.91 Total City: Total Fire: Grand Total: *** Check Number includes both City and Fire District expenditures Fire Amount 353.00 661.00 ••• 0.00 2.918.96 0.00 5.046.86 0.00 2,092.91 $5,116,854.57 $599,442.51 $5,716,297.08 User: VLOPEZ -VERONICA LOPEZ Page: 11 Current Date: 04/11/2017 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED -CK: Agenda Check Register Portrait 1 Time: 13:58:54 P58CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register March 1, 2017 -March 31, 2017 DATE DESCRIPTION CITY FIRE AMOUNT 3/1 STATE DISBURSEMENT UNIT -Child Support Payments 2,121.33 2,121.33 3/1 WORKERS COMP -CITY ACCOUNT TRANSFER 1,901.43 1,901.43 3/1 WORKERS COMP -FIRE ACCOUNT TRANSFER 7,696.06 7,696.06 3/2 AUTHNET GATEWAY BILLING CCD 94906228 55.50 55.50 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 64.03 64.03 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 43,658.66 43,658.66 3/2 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 192,262.23 192,262.23 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,206.01 1,206.01 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,854.61 1,854.61 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,229.85 6,229.85 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,321.83 6,321.83 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,710.43 6,710.43 3/2 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 106,704.04 106,704.04 3/2 STATE DISBURSEMENT UNIT-Child Support Payments 5,395.05 5,395.05 3/2 WORKERS COMP -CITY ACCOUNT TRANSFER 3,110.35 3,110.35 3/2 WORKERS COMP -FIRE ACCOUNT TRANSFER 107.03 107.03 3/3 WORKERS COMP -CITY ACCOUNT TRANSFER 344.18 344.18 3/3 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,169.89 1,169.89 3/6 WIRE TRANSFER -To California ISO 5,951.54 5,951.54 3/6 WORKERS COMP -CITY ACCOUNT TRANSFER 3,038.96 3,038.96 3/7 U.S. BANK -Purchasing Card Payment -February 2017 58,767.50 10,370.74 69,138.24 3/7 U.S. BANK -Credit Card Payment-February 2017 69, 109.87 31,049.37 100,159.24 3/9 WORKERS COMP -CITY ACCOUNT TRANSFER 219.51 219.51 3/9 WORKERS COMP -FIRE ACCOUNT TRANSFER 27,917.64 27,917.64 3/13 WIRE TRANSFER -To California ISO 56,842.43 56,842.43 3/13 WORKERS COMP -CITY ACCOUNT TRANSFER 871.96 871.96 3/13 WORKERS COMP -FIRE ACCOUNT TRANSFER 16,057.26 16,057.26 3/15 STATE DISBURSEMENT UNIT -Child Support Payments 2,121.33 2,121.33 3/15 WORKERS COMP -CITY ACCOUNT TRANSFER 1,776.13 1,776.13 3/15 WORKERS COMP -FIRE ACCOUNT TRANSFER 388.01 388.01 3/16 STATE DISBURSEMENT UNIT -Child Support Payments 5,231.96 5,231.96 3/16 WORKERS COMP -CITY ACCOUNT TRANSFER 3,363 34 3,363.34 3/16 WORKERS COMP -FIRE ACCOUNT TRANSFER 11,030 09 11,030.09 3/17 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 42,995.01 42,995.01 3/17 CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT 192,011.14 192,011.14 3/17 WORKERS COMP -CITY ACCOUNT TRANSFER 1,917.47 1,917.47 3/17 WORKERS COMP -FIRE ACCOUNT TRANSFER 135 08 135.08 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,81958 1,819.58 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 2,023.54 2,023.54 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 6,321.83 6,321.83 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 7,125.13 7,125.13 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 7,189 05 7,189.05 3/20 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 108,944.92 108,944.92 3/20 WIRE TRANSFER -To California ISO 4, 177.35 4, 177.35 3/20 WIRE TRANSFER -To Community Bank-1-15 Base Line Escrow Deposit 840,203 78 840,203.78 3/20 WORKERS COMP -CITY ACCOUNT TRANSFER 11,23443 11,234.43 3/21 WORKERS COMP -CITY ACCOUNT TRANSFER 2,743 55 2,743.55 3/21 WORKERS COMP -FIRE ACCOUNT TRANSFER 5,109.58 5,109.58 3/22 WORKERS COMP -CITY ACCOUNT TRANSFER 1,434 86 1,434.86 3/22 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,058.20 1,058.20 3/23 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 510.76 510.76 3/23 CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT 1,332.68 1,332.68 3/23 WORKERS COMP -CITY ACCOUNT TRANSFER 6,825 72 6,825.72 3/23 WORKERS COMP -FIRE ACCOUNT TRANSFER 1,510.62 1,510.62 3/24 WORKERS COMP -CITY ACCOUNT TRANSFER 1,338 51 1,338.51 3/27 ANALYSIS DEFICIT -Bank Fee -February 2017 19,721.67 19,721.67 3/27 WIRE TRANSFER -To California ISO 8,452 00 8,452.00 3/27 WORKERS COMP -CITY ACCOUNT TRANSFER 402 09 402.09 3/27 WORKERS COMP -FIRE ACCOUNT TRANSFER 706 17 706.17 P59DATE 3/28 3/28 3/29 3/29 3/30 3/30 3/30 3/31 3/31 3/31 3/31 3/31 3/31 3/31 3/31 3/31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register March 1, 2017 -March 31, 2017 DESCRIPTION WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER STATE DISBURSEMENT UNIT -Child Support Payments WORKERS COMP -CITY ACCOUNT TRANSFER WORKERS COMP -FIRE ACCOUNT TRANSFER CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT CALPERS -CITY -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT CALPERS -FIRE -RETIREMENT ACCOUNT DEPOSIT WORKERS COMP -CITY ACCOUNT TRANSFER GRAND TOTAL CITY 415.63 554.28 9,220.77 44,210.77 192,469.82 315.39 FIRE 1,313.90 94.89 6,089.83 539.00 1,577.79 1,906.77 5,989.11 6,321.83 6,802.96 107,106.00 AMOUNT 415.63 1,313.90 554.28 94.89 6,089.83 9,220.77 539.00 44,210.77 192,469.82 1,577.79 1,906.77 5,989.11 6,321.83 6,802.96 107,106.00 315 39 $ 1,826,224.52 $ 526,969.09 $ 2,353,193.61 P60DATE: TO: FROM: INITIATED BY: SUBJECT: STAFF REPORT April 17, 2017 Mayor and Members of the City~~ James C. Frost, City Treasurer~ .. Lori E. Sassoon, Deputy City Manager/Administrative Servicest Tamara L. Layne, Finance Director~ Sandra G. Ramirez, Management Analyst Ill~ ADOPTION OF ANNUAL STATEMENT OF INVESTMENT POLICY RECOMMENDATION: The City Council reviews the Statement of Investment Policy on an annual basis. It is recommended that the City Council approve and adopt the attached Statement of Investment Policy for the City of Rancho Cucamonga. BACKGROUND: California Government Code Section 53646 requires that the City Treasurer or Chief Fiscal Officer annually renders to the City Council a Statement of Investment Policy, which shall be considered at a public meeting. Further, the City Council shall also consider any modifications to the investment policy at a public meeting. Attached for your review and approval is the City Treasurer's "Statement of Investment Policy." The proposed investment policy includes three modifications for your approval. Two modifications are to the sections of the Statement of Investment Policy, and one modification is to the "Authorized and Suitable Investments." Additionally, there have been a number of minor enhancements that include updating of terminology and formatting of the document to meet the investment policy program standards set forth by the California Municipal Treasurers Association (CMTA) and by the California Debt and Investment Advisory Commission (CDIAC). The two modifications to the current Statement of Investment Policy include the addition of the following sections based on standards recently established by the California CMT A: • Review of Investment Portfolio • Collateralization The Review of Investment Portfolio section reiterates that all securities held by the City must be in compliance with the "Authorized and Suitable Investments" as set forth in the City's Investment Policy. The Co/lateralization section clearly documents that all Page 1 of 2 P61officers, and/or the Treasurer's appointed designee, operate the City's investment program to ascertain that all deposits must be fully collateralized under the Government Code. The addition of these two sections will result in a more comprehensive investment policy for the City. One modification has been made to the "Authorized and Suitable Investments" as follows: • Addition of "Supranationals" per Government Code Section 53601 (q): California Government Code recently expanded the list of eligible investments in an effort to broaden the types of high quality securities available to investors who follow California Government Code that allows for investments in Supranational Securities. A supranational organization is formed by a group of countries through an international treaty with specific objectives, such as promoting economic development. Supranational organizations also issue debt in the United States. The most commonly recognized supranational debt is issued by the International Bank for Reconstruction and Development (IBRD or World Bank). ANALYSIS: The City Council originally adopted a Statement of Investment Policy in July 1987. The City's Investment Policy and practices are based upon federal, state, and local law, as well as the prudent investor standard. The primary goals of the City's policy are: 1) to ensure compliance with all federal, state, and local law governing the investment of monies under the control of the City Treasurer; 2) to protect the City's assets; and 3) to invest public funds prudently. The City Treasurer is authorized to invest the City's funds in accordance with the California Government Code Section 53600 et seq. (the "State Code"), and the investment policy adopted by the City Council. These funds are accounted for in the City's financial system and are reported annually in the City's Comprehensive Annual Financial Report (CAFR). The City Council also receives a monthly investment report as part of the agenda packet for certain scheduled City Council meetings. The City continues to maintain an investment strategy more conservative than required under state law. Additionally, the City Treasurer and Finance staff regularly monitor legislation, government code amendments, and professional practices pertaining to investing of public funds, to ensure the City's Annual Statement of Investment Policy is updated as appropriate. FISCAL IMPACT: There is no fiscal impact as a result of this action. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Attachment 1 -Statement of Investment Policy Page 2 of 2 P62STATEMENT OF INVESTMENT POLICY 2017 Prepared by the Administrative Services Group James C. Frost1 Treasurer Lori E. Sassoon1 Deputy City Manager/Administrative Services Deputy Treasurer Tamara L. Layne1 Finance Director Sandra G. Ramirez1 Management Analyst Ill P63CITY OF RANCHO CUCAMONGA STATEMENT OF INVESTMENT POLICY TABLE OF CONTENTS Introduction ...........•....••.•••.••..••••.....••.•••••.•.••••••••••.••.......•••••••••.•.••••••.••.•......••..••.• 1 Scope .•...•••••••••••••••••..•..••••••••••••••••••••.••..•...••••••••••••••••••••••••..•..•..•.•••••••••••••••••••••... 1 Prudence .•••••••••••••••••••...•.....•••••••••••••••••••.....•.•.••••••••••••••.•••••••.•..•••••.••••.•••••••••.••.•. 2 Objective .....•....•.••.............................................................................•............ 2-3 Delegation of Authority ..........•...................................................•..........•............ 3 Ethics and Conflicts of Interest ..............•................................•........................ 3-4 Authorized Financial Dealers and Institutions .••••••••.....•.•.•••••••••••••••........•.•••••••••• 4 Authorized and Suitable Investments ..................................•.................•......... 4-8 Review of Investment Portfolio ...............................•.•...........................•...•......... 8 Investment Pools .•.................................................................•........................•... 9 Col lateralization ...•.................•................................................................•........... 9 Safekeeping and Custody ......................•................................•....................... 9-10 Diversification ................•......................•................................•....•..................... 10 Maximum Maturities ......................................................•................................. 10 Internal Control ....•.............................•..•........................................................... 10 Performance ........•..........•...•.......................•..........................•..................•.....•. 11 Reporting .............•.....•...•.......•..............•.........................................................•. 11 Investment Policy Adoption ...................................................•........................•. 12 Glossary ...............•................................•................................•..................... 13-18 Broker/Dealer Questionnaire and Certification ....................................... Exhibit A Summary of Authorized and Suitable lnvestments .................................. Exhibit B P641.0 INTRODUCTION CITY OF RANCHO CUCAMONGA STATEMENT OF INVESTMENT POLICY This Statement of Investment Policy ("Policy") provides guidelines for the prudent investment of the City of Rancho Cucamonga's idle cash and outlines the policies essential to ensuring the safety and financial strength of the City's investment portfolio. The investment policy is based on the principles of prudent money management and conforms to all federal, state, and local laws governing the investment of public funds. The goal of the City's investment policy is to enhance the economic status of the City by protecting its pooled cash and to invest public funds to: 1. Meet the daily cash flow needs of the City; 2. Comply with all laws of the State of California regarding investment of public funds; and 3. Achieve a reasonable rate of return while minimizing the potential for capital losses arising from market changes or issuer default. 2.0 SCOPE The investment policy applies to the investment activities of all funds of the City of Rancho Cucamonga. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, as well as Agency Funds and a Private-Purpose Trust Fund. Bond proceeds shall be invested in accordance with the requirements and restrictions outlined in bond documents as approved by the City Council. Guidelines presented herein are not intended to apply to bond proceeds held by the City or by fiscal agents or trustees for bond holders of City debt. However, investment of bond proceeds will be no less restrictive than the City's investment of its idle cash. The City may direct its fiscal agents to invest funds associated with bonds or debt issues pending disbursement or reinvestment in "money market mutual funds" that are shares of beneficial interest issued by diversified management companies. The criteria for "money market mutual funds" are more specifically described in California Government Code § 53601(1). Statement of Investment Policy Page 1 P653.0 PRUDENCE The City Treasurer, the delegated investment officers, and/or his/her appointed designee operate the City's pooled cash investment program and invest to minimize risk. Investments shall be made in a manner consistent with the "prudent investor" standard for trustees of local government monies, as described in Government Code section 53600.3 which states: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. The City Treasurer, the delegated investment officers, and/or his/her appointed designee acting in accordance with the investment policy and the "prudent investor" standard and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments, whenever possible. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 4.0 OBJECTIVE The objective of the investment portfolio is to meet the short and long term cash flow demands of the City. To achieve this objective, the portfolio will be structured to provide safety of principal and liquidity, while then providing a reasonable return on investments. The authority governing investments for municipal governments is set forth in Government Code Sections 53600 et seq. City strategy has been to limit investments more stringently than required under state law. The primary objectives of investment activities, in order of priority are: 1. Safety -Safety and risk associated with an investment refers to the potential loss of principal, interest, or combination thereof. The City only invests in those instruments that are considered safe. Each investment transaction shall be undertaken in a manner that seeks to ensure, whenever possible, that all capital losses are avoided, whether Statement of Investment Policy Page 2 P66from securities default, broker/dealer default, or erosion of market value. The City shall seek to preserve principal by mitigating two types of risk: credit risk and market risk. • Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in only very safe securities and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the City's cash flow. • Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio to align with the City's anticipated cash flow needs. It is explicitly recognized, however, that in a diversified portfolio, occasional measured losses may occur and must be considered within the context of overall investment return and liquidity needs. 2. Liquidity -Liquidity is an important investment quality especially when the need for unexpected funds occasionally occurs. The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. 3. Yield -The City's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return throughout budgetary and economic cycles, commensurate with the City's investment risk constraints as long as it does not diminish the objectives of Safety and Liquidity. 5.0 DELEGATION OF AUTHORITY The City Council, as permitted under California Government Code §53607, delegates the responsibility to manage the City of Rancho Cucamonga's investment portfolio to the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials, and their procedures, in the absence of the City Treasurer. Pursuant to Government Code §1190, the City Treasurer has the authority to appoint a Deputy Treasurer or designee to act on behalf of the City. The City Treasurer will provide written authorization in delegating any of his/her authority. 6.0 ETHICS AND CONFLICTS OF INTEREST The Treasurer/Deputy Treasurer and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees Statement of Investment Policy Page 3 P67and investment officers shall disclose any material financial interest in financial institutions that conduct business with the City, and they shall further disclose any personal financial/investment positions that could be affected by the performance of the City's operations and functions or by the management of the City's investment program. The Treasurer/Deputy Treasurer and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC). 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer will maintain a list of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services to the City. The City will transact business only with approved investment securities broker/dealers that are approved as an authorized broker/dealer in compliance with the City selection process. The Treasurer shall request all broker/dealers that wish to do business with the City to provide proof of capitalization to meet the City's needs and agree to abide by the conditions set forth in this investment policy. They must have offices in the State of California, provide a current audited financial statement, proof of Financial Industry Regulatory Authority (FINRA) certification, proof of State of California registrations, and complete the appropriate City Broker/Dealer Questionnaire and Certification. The questionnaire used for these processes is attached to this Investment Policy as Exhibit A. The City shall at least annually provide a copy of the current investment policy to all broker/dealers approved to do business with the City. Broker/dealers shall be required to provide a confirmation certification acknowledging receipt of the policy and submit their most recent audited financial statements. Confirmation of receipt of this policy shall be considered evidence that the broker/dealers understands the City's investment policy and agrees to sell the City only suitable and appropriate investments in compliance with the City's investment policy. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS The City is further governed by California Government Code Sections 53600 et. seq. to invest in specific types of securities. The City has further limited the types of securities in which it may invest. Any security not listed in Section 8.0 is not a valid investment for the City. The concise list of approved securities is as follows: • United States Treasury Securities: United States Treasury Bills, Bonds, and Notes or those instruments for which the full faith and credit of the United States are pledged for payment of principal and interest. Statement of Investment Policy Page 4 P68There is no limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • United States Federal Agencies: Obligations issued by Federal Agencies or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • Municipals Notes or Bonds: Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. At the time of purchase, long term investments must have a minimum rating of either "Al" by Moody's Investor Services Inc. or "A+" by Standard & Poor's Corporation, the minimum short-term rating of either "MIG 1" by Moody's Investor Services Inc. or "SP-1" by Standard & Poor's Corporation. (The minimum rating shall apply to any agency, irrespective of any credit enhancement). There is a 30% limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • Certificates of Deposit (Time Deposits): Non-negotiable time deposits, collateralized in accordance with the California Government Code, may be purchased through banks and savings and loan associations. There is no limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. There is a 30% limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. Statement of Investment Policy Page 5 P69• Bankers' Acceptances: Bankers' acceptances, otherwise known as bills of exchange or time drafts, that are drawn on and accepted by a commercial bank. There is a 40% limit on the percentage of the portfolio that can be invested in this category. No more than 30% percent of the City's moneys shall be invested in the bankers' acceptances of any one commercial bank. The maximum maturity shall not exceed 180 days. • Commercial Paper: Must be of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by Moody's Investor Services Inc. or Standard & Poor's Corporation of at least "A" or "Al/Pl" is required. Purchases of commercial paper are limited to no more than 10% of the outstanding commercial paper of any single issuer. The entity that issues the commercial paper shall meet all the following conditions: (i) is organized and operating in the United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000}, and (iii) has debt other than commercial paper, if any, that is rated at least "A" or its equivalent, by a Nationally Recognized Statistical Rating Organization (NRSRO.) There is a 25% limit on the percentage of the portfolio that can be invested in this category. No more than 5% of the cost value of the portfolio at time of purchase may be invested in Commercial Paper issued by any one corporation. The sum of the market value of the Commercial Paper and Medium-Term Notes invested in any one corporation or corporate entity shall not exceed 5% of the cost value of the portfolio at time of purchase. The maximum maturity shall not exceed 270 days. • State of California Local Agency Investment Fund (LAIF): The Local Agency Investment Fund (LAIF} is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. There is no limit on the percentage of the portfolio that can be invested in this category. The maximum investment in LAIF accounts is dependent upon limits established under the Local Agency Investment Fund guidelines and not Government Code. • Joint Powers Authority (JPA) Investment Pool (Short-Term): Investment Trust of California (CalTRUST). CalTRUST accounts have been created to facilitate the centralization of the investment management function on behalf of California local agencies through a partnership between the California State Association of Counties and the League of California Cities. Statement of Investment Policy Page 6 P70There is a 10% limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • Deposit of Funds: "Depository" means a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company, in this state in which the moneys of a local agency are deposited. Deposits in banks or other depository institutions may be in demand accounts (checking), savings accounts, market rate accounts, and time deposits. California law requires that public deposits in banks be insured by the Federal Deposit Insurance Corporation (FDIC) or, to the extent not insured, collateralized with certain types of securities. There is no limit on the percentage of the portfolio that can be invested in this category. • Repurchase Agreements (Repos): An executed Master Repurchase Agreement is required between the City of Rancho Cucamonga and the broker dealer or financial Institution. The market value of securities that underlies a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. There is a 20% limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed one year of maturity. • Medium-Term Notes: Medium-Term Notes are defined as all corporate and depository institution debt securities. They must be issued by corporations organized and operating within the United States. Notes eligible for investment shall be rated "AA" or better by Moody's Investor Services Inc. or Standard & Poor's Corporation There is a 30% limit on the percentage of the portfolio that can be invested in this category. No more than 5% of the cost value of the portfolio at time of purchase may be invested in notes issued by any one corporation. The sum of the market value of the Medium-Term Notes and Commercial Paper invested in any one corporation or corporate entity shall not exceed 5% of the cost value of the portfolio at time of purchase. The City shall not invest in any security that exceeds five-years of maturity. • Supranational Securities: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The maximum remaining maturity for supranational Statement of Investment Policy Page 7 P71obligations must be five years or less, and they must be eligible for purchase and sale within the United States. These investments must be rated in a rating category of "AA" or better by a NRSRO. There is a 30% limit on the percentage of the portfolio that can be invested in this category. The City shall not invest in any security that exceeds five-years of maturity. • Investment Agreements: Investment agreements, guaranteed investment contracts, funding agreements, or any other form of corporate note which represents the unconditional obligation of one or more banks, insurance companies or other financial institutions, or are guaranteed by a financial institution, which has an unsecured rating, or which agreement is itself rated, as of the date of execution thereof, in one of the two highest rating categories by two or more rating agencies; or, which are collateralized at least 100% with U.S. Government securities. There is a 5% limit on the percentage of the portfolio that can be invested in this category. Percentage limits for Investment Agreements are not intended to apply to bond funds held by the City or by Fiscal Agents or Trustees, in which investment of such funds is under the City's control or direction. See summary table of "Authorized and Suitable Investments" at Exhibit B. 9.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the City of Rancho Cucamonga must be in compliance with Section 8.0 "Authorized and Suitable Investments" at the time of purchase. If, subsequent to the date of purchase, a security is determined to be no longer in compliance with Section 8.0, the City Treasurer shall report the non-compliant security to the City Council and shall include a disclosure in the monthly Investment Report if the security is held at the date the report is prepared. The City's external, independent auditors perform an annual review of the City's Investment Policy, investment process, and related internal controls. The annual review process is performed as part of the City's annual external financial audit. Statement of Investment Policy Page 8 P7210.0 INVESTMENT POOLS The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's local governments and special districts authorized by the California Government Code. LAIF is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. The City's participation in LAIF was approved by the City Council with other authorized investments in July 1987. It is a permitted investment with the knowledge that the fund may invest in some vehicles allowed by statute but not otherwise authorized under the City's authorized investments. All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480. All investments are purchased at market value, and market valuation is conducted monthly. The City may also invest in shares of beneficial interest issued by a joint powers authority ("JPA") organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations specified in the code and which shall retain an investment advisor that meets the following criteria: 1. Be registered or exempt from registration with the Securities and Exchange Commission; 2. Have assets under management in excess of five hundred million dollars, ($500,000,000), and 3. Have not less than five (5) years of experience investing in the securities and obligations authorized herein. 11.0 COLLATERALIZATION All demand deposits, time deposits and certificates of deposits that are not insured by the Federal Deposit Insurance Corporation (FDIC} must be fully collateralized in accordance with Government Code Section 53601. 12.0 SAFEKEEPING AND CUSTODY To protect against potential losses by the collapse of individual securities dealers, all trades will be transacted on a delivery-versus-payment (DVP) basis. This means that the securities shall be delivered to the City's designated custodian upon receipt of the payment by the City. The securities shall be held in safekeeping by a third party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and City. Statement of Investment Policy Page 9 P73The third party custodian shall be required to issue a monthly safekeeping report to the City that lists the specific investment, rate, maturity and other pertinent information. The only exception to the foregoing shall be depository accounts and security purchases made with investment pools and certificates of deposit since the purchased securities are not deliverable. Evidence of these investments will be held in the City's vault. No outside broker/dealer or advisor may have access to City funds, accounts or investments, and any transfer of funds to or through an outside broker/dealer must be approved by the City Treasurer/Deputy Treasurer. The City strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Treasurer. 13.0 DIVERSIFICATION It is the policy of the City to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over-concentration of assets in a specific issuer, security type, and maturities. Diversification strategies shall be determined and revised periodically. The purpose of diversifying is to reduce overall portfolio risks while attaining an average market rate of return; therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer. 14.0 MAXIMUM MATURITIES To the extent possible, the City of Rancho Cucamonga will attempt to match security maturities to anticipated cash flow requirements. The maximum maturity of individual investments shall not exceed a maturity of five years from the date of purchase unless the City Council has granted authority to make that investment either specifically or as a part of an investment program approved by the City Council. 15.0 INTERNAL CONTROL The City Treasurer and/or his/her appointed designee shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures set forth in this Investment Policy. Also, see Section 9.0 of this Policy. Statement of Investment Policy Page 10 P7416.0 PERFORMANCE The investment performance of the City's operating portfolio shall be evaluated and compared to an appropriate benchmark in order to assess the success of the investment program relative to the City's Safety, Liquidity, and Yield objectives. This review will be conducted annually with the City Treasurer, Deputy City Manager/Administrative Services, and Finance Director and, if necessary, consider making adjustments to future investment strategies as market conditions permit. 17.0 REPORTING The City Treasurer shall prepare and submit a monthly investment report to the City Council and City Manager, which shall include all securities, excluding those held by and invested through trustees. The report shall include the following: • The type of investment, name of the issuer, date of purchase, date of maturity, par and dollar amount invested in all securities. • The weighted average maturity of the investments. • Any funds, investments, or programs including loans that are under the management of contracted parties. • A description of the compliance with the Statement of Investment Policy. • A statement of the City's ability to meet its pooled expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may not be available. • The investment portfolio report shall include current market value information for all investments. A monthly market value will be obtained for each security owned by the City. For purposes of reporting, the market value of each security may be obtained from the City's custodian bank or other pricing source(s) utilized by the City's approved brokers. The City Treasurer shall be responsible for reviewing and modifying investment guidelines as conditions warrant and is required to submit same for re-approval to the City Council on an annual basis with or without changes. However, the City Treasurer may, at any time, further restrict the items approved for purchase as deemed appropriate. The basic premise underlying the City's investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed. Statement of Investment Policy Page 11 P7518.0 INVESTMENT POLICY ADOPTION The City of Rancho Cucamonga's Investment Policy shall be reviewed and approved annually by the City Council. Any modifications made to the Investment Policy must be approved by the City Council. 94~~ City Treasurer Date City of Rancho Cucamonga Statement of Investment Policy Page 12 P76GLOSSARY OF TERMS AGENCIES: Agencies of or sponsored by the Federal government set up to supply credit to various classes of institutions. Examples include Federal Home Loan Banks (FHLB), Federal Farm Credit Bank (FFCB), Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA) and Sallie Mae. ASKED: The price at which securities are offered by a selling party to a buying party. BANKERS' ACCEPTANCE (BA): A draft, bill, or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: One basis point is one-hundredth of a percent (i.e., 0.01%). BEAR MARKET: A period of generally pessimistic attitudes and declining market prices. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BID: The price offered by a buyer of securities. (When selling securities, you ask for a bid.) BOND EQUIVALENT YIELD: The basis on which yields on notes and bonds are quoted. BOOK VALUE (COST VALUE): The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or accretion of discount. BROKER/DEALER: An individual or firm that brings buyers and sellers together in a securities transaction. BULL MARKET: A period of generally optimistic attitudes and increasing market prices. CALLABLE SECURITIES: A security that is redeemable by the issuer before the scheduled maturity. Bonds are usually called when the interest rates fall so significantly that the issuer can save money by floating new bonds at lower rates. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD's are typically negotiable. Statement of Investment Policy Page 13 P77COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also, refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the City of Rancho Cucamonga. It includes five combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with GAAP, finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CORPORATE MEDIUM-TERM NOTE: Corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT (DVP): Delivery of securities with a simultaneous exchange of money for the securities. DERIVATIVES: Financial products dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index. DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is at a discount. DISCOUNT SECURITIES: Non-interest bearing, money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. Statement of Investment Policy Page 14 P78FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits up to $250,000 per deposit. FEDERAL FUNDS RATE: The interest rate charged by one institution lending federal funds to another. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages, second loans, and fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market to influence the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and comprising a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5, 700 commercial banks that are members of the system. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): The independent organization that establishes and improves standards of accounting and financial reporting for the United States, state and local governments. Statement of Investment Policy Page 15 P79GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-through" is often used to describe Ginnie Maes. INVESTMENT AGREEMENTS: An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss. LOCAL AGENCY INVESTMENT FUND (LAIF): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MARKET RATE OF RETURN: A rate of return commensurate with the market for similar securities (maturity, credit rating, duration and liquidity) would be considered a market rate of return. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse, repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that provides credit ratings that are used by the U.S. government and investors as benchmarks. Examples include Standard & Poor's Corporation, Moody's Investor Services, Inc. and Fitch, Inc. Statement of Investment Policy Page 16 P80OFFER: The price asked by a seller of securities. (When buying securities, you ask for an offer.) OPEN MARKET OPERATIONS: Federal Reserve activity. Under the Federal Reserve Act, the Fed uses purchases and sales of Government and Federal Agency securities to add to or subtract from commercial bank reserves. Goals are to sustain economic growth, high employment and reasonable price stability. PAPER GAIN OR LOSS: Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists if the security is held while there is a difference between cost value (book value) and the market value. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity, positions and monthly financial statements to the Federal Reserve Bank of New York, and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms. PRUDENT INVESTOR STANDARD: An investment standard to be followed by those authorized to make investment decisions on behalf of a local agency. Those authorized shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of that agency. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond; the current income return. SAFEKEEPING: The service to customers by banks and trust companies when the bank or trust company stores the securities for protection, receives coupon payments and redeems issues at maturity. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution of securities. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE lS(C) 3-1: See Uniform Net Capital Rule. Statement of Investment Policy Page 17 P81SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (supranationals) in which California local agencies can invest in their debt obligations; the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC) and Inter-American Development Bank (IADB). TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of over 10 years. TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from one to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15-1; also, called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities. Liquid capital includes cash and assets easily converted to cash without penalty. YIELD: The rate of annual income return on an investment, expressed as a percentage. YIELD TO MATURITY: The current income yield on an investment, minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity of the bond. Statement of Investment Policy Page 18 P82EXHIBIT A BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 5. Primary Broker Representative: Name: Years in Institutional Sales: ---------------~ ---Title: Years with Firm: ---------~------~ Phone Number: ------------~ Email Address: ----~-----~-~ 6. Please provide the name and title of the immediate supervisor and/or other brokers that will be interfacing with the City/District in the primary broker's absence: Name: Years in Institutional Sales: ---------------~ ---Title: Years with Firm: -------------~-~ Phone Number: ------------~ Email Address: ------------~ Name: Years in Institutional Sales: --------------~~ ---Title: Years with Firm: -~~-~----------~ Phone Number: ------------~ Email Address: ------------~ 7. Has the broker/dealer listed in No. 5 been authorized by the firm to be a broker for the City/District of Rancho Cucamonga? Yes No 8. Please provide the following information regarding three comparable public agency clients with whom the broker has an established relationship that we may contact for a reference. The City/District prefers public sector clients in the City's geographical area, if possible. · Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship Broker/Dealer Questionnaire and Certification Page 1 P83Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship Public Agency Name Contact Name/Title Phone Number Email Address Length of Relationship 9. Place an "X" by each of the instruments below in which you make an active market (both buy and sell): ] U.S. Treasuries ] Federal Agencies ] Mutual Funds ] Corporate Notes ] Medium Term Notes ] Repurchase Agreements ] Bankers' Acceptances ] Commercial Paper ] Certificates of Deposit ] Municipals ] Supranationals 10. Does your firm specialize in any of the instruments listed above? If so, please specify which ones. 11. Please briefly describe any ancillary services that your firm would provide to the City/District as an authorized broker/dealer? 12. To the best of your knowledge, within the last five years, has your firm ever been subject to a regulatory, state, or federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been investigated? If so, please briefly describe each such matter below or, if necessary, provide as an attached addendum: 13. Please provide the following with this Broker/Dealer Questionnaire and Certification: • Firm's most recent Audited Financial Statement • FINRA Report for primary broker/dealer and alternate • California Registration Broker/Dealer Questionnaire and Certification Page 2 P84CERTIFICATION I hereby certify that I have personally read the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District's Investment Policies and the California Government Codes pertaining to the authorized and suitable investments of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District; that I will only offer such authorized and suitable investments for sale to the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District; that the above information is true and correct to the best of my knowledge; and that I am authorized to execute this request for information on behalf of _____________ (name of firm). Signed Print Name Title Date This certification must be countersigned by the Company president or person in charge of government securities operations. Signed Print Name Title Date Broker/Dealer Questionnaire and Certification Page 3 P85Exhibit B SUMMARY OF AUTHORIZED AND SUITABLE INVESTMENTS INVESTMENT TYPE MAXIMUM SPECIFIED MAXIMUM MATURITY MINIMUM QUALITY % OF PORTFOLIO REQUIREMENTS United States Treasury None 5 years None Securities United States Federal None 5 years None Agencies Municipals Notes or 30% 5 years ST -Rating of either "MIG Bonds 1" by Moody's or "SP-1" by S&P LT-Rating of either "Al" by Moody's or "A"+ by S & p Certificates of Deposit Must be collateralized in (Time Deposits) None 5 years accordance with California Government Code Negotiable Certificates 30% 5 years Issued by a nationally or of Deposit state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank Bankers' Acceptances 40% 180 days No more than 30% of the City's money may be invested in the bankers' acceptances of any one commercial bank Commercial Paper 25% 270 days Must be of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by Moody's or S & P of at least "A" or "Al/Pl" is required. Limited to no more than 10% of the outstanding commercial paper of any single issuer. No more than 5% issued by any one corporation. (See Section 8 of Investment Policy) State of California Local None None (Daily Liquidity) See Section 8 of Investment Agency Investment Maximum investment: Policy Fund (LAIF) $65 million Statement of Investment Policy Page 1 P86INVESTMENT TYPE Joint Powers Authority (JPA) Investment Pool (Short-Term) Deposit of Funds Repurchase Agreements (Repos) Medium-Term Notes Supranational Securities Investment Agreements ST Short-Term Long-Term MAXIMUM SPECIFIED MAXIMUM MATURITY % OF PORTFOLIO 10% 5 years None None 20% 1 year 30% 5 years 30% 5 years 5% None LT NRSRO -Nationally Recognized Statistical Rating Organization Statement of Investment Policy MINIMUM QUALITY REQUIREMENTS None Required to be collateralized as specified under Government Code Sec. 53630 et. Seq. The market value of securities that underlies a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly Rating of "AA" or better by Moody's or S & P. No more than 5% issued by any one corporation. {See Section 8 of Investment Policy) Rating of "AA" or better by a NRSRO See Section 8 of Investment Policy Page 2 P87Investments Local Agency Investment Fund Commercial Paper -Discount Federal Agency Issues -Coupon Treasury Securities -Coupon Passbook/Checking Accounts Municipal Bonds Corporate Notes Investments Cash and Accrued Interest Accrued Interest at Purchase Subtotal Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return Par Value 48,860,549.00 4 .000,000.00 186,895,000.00 5,000 ,000.00 379 ,062.74 15 ,360,000 .00 8 ,500 ,000 00 268,994,611.74 268,994,611. 74 March 31 Month Ending 294,162.26 274,164,960.41 1.26% City of Rancho Cucamonga Portfolio Management Portfolio Summary March 31, 2017 Market Value 48,860,549.00 3 ,997,777.76 185,593,631.42 4 ,985,350 00 379,062.74 15 ,339,710.20 8 ,541 ,293.50 267,697,374.62 3 ,562.50 3,562.50 267,700,937.12 Fiscal Year To Date 2 ,358 ,887 .55 266,562,401.41 1.18% Book Value 48.860,549.00 3,994 ,994.44 186,864,777.88 5.000,000.00 379,062.74 15,391 .111 .39 8 ,497.389.99 268,987,885.44 3 ,562.50 3,562.50 268,991,447 .94 City of Rancho Cucamonga %of Days to YTM YTM Portfolio Term Maturity 360 Equiv. 365 Equiv. 18.16 1 1 0 .810 0 .821 1.49 85 19 0.538 0.546 69.47 1,544 938 1.329 1.347 1 .86 1,461 1 ,339 1.603 1.625 0 .14 1 1 0 .197 0 .200 5 .72 1,334 612 1.430 1 .450 3 .16 1 ,821 1,227 2.116 2 .145 100.00% 1,235 751 1.257 1.275 1,235 751 1.257 1.275 I certify that this report accurately reflects all City pooled investments and is in conformity w ith the investment policy adopted September 17 , 2014. A copy of the investment policy is available in the Administrative Services Department. The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures . The month-end market values were obtained from (IDC)-lnteractive Data Corporation pricing service. and Investments with Fiscal Agents is provided under the City official Investment Policy. The provisions of the individual bond documents govern the management of Reporting period 03/01/2017-03/31/2017 Run Date. 04/11 /2017 -13 29 VA/,7 Portfolio CITY AP PM (PRF_PM 1) 7 3 0 Report Ver 7 3 5 P88City of Rancho Cucamonga Portfolio Management Page 1 Portfolio Details -Investments March 31, 2017 Average Purchase Stated YTM Daysto Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity Date Local Agency Investment Fund SYS00005 00005 LOCALAGENCYINVSTFUND 48,860,549.00 48,860,549.00 48,860,549.00 0.821 0.821 --------- Subtotal and Average 52,754,097.39 48,860,549.00 48,860,549.00 48,860,549.00 0.821 Commercial Paper -Discount 9113A2RL2 1668 UNITED PARCEL SERV INC 01/25/2017 4,000,000.00 3,997,777.76 3,994,994.44 0.530 P-1 0.538 19 04/20/2017 --------- Subtotal and Average 3,994,994.44 4,000,000.00 3,997,777.76 3,994,994.44 0.538 19 Federal Agency Issues -Coupon 3133ECCZ5 1522 FEDERAL FARM CREDIT BANK 01/16/2013 4,000,000.00 3,993,304.00 4,000,000.00 0.900 Aaa 0.900 290 01/16/2018 3133ECL44 1527 FEDERAL FARM CREDIT BANK 04/11/2013 5,000,000.00 4,991,710.00 4,998,458.33 1.000 Aaa 1.031 375 04/11/2018 3133ECMM3 1528 FEDERAL FARM CREDIT BANK 04/25/2013 5,000,000.00 4,999,275.00 4,999,917.50 0.600 Aaa 0.625 24 04/25/2017 3133ECRP1 1539 FEDERAL FARM CREDIT BANK 06/11/2013 5,000,000.00 5,000,780.00 4,991,232.78 1.150 Aaa 1.302 436 06/11 /2018 3133ECS96 1540 FEDERAL FARM CREDIT BANK 06/18/2013 2,300,000.00 2,303,525.90 2,299,811.72 1.130 Aaa 1.148 170 09/18/2017 3133EDGW6 1564 FEDERAL FARM CREDIT BANK 03/11/2014 3,000,000.00 3,005,583.00 2,999,308.63 1.300 Aaa 1.316 436 06/11/2018 3133EEM49 1610 FEDERAL FARM CREDIT BANK 05/22/2015 5,500,000.00 5,509,663.50 5,509,826.84 1.600 Aaa 0.263 993 12/20/2019 3133EFKY2 1625 FEDERAL FARM CREDIT BANK 10/30/2015 3,500,000.00 3,473,470.00 3,500,000.00 1.360 Aaa 1.360 940 10/28/2019 3133EFR82 1639 FEDERAL FARM CREDIT BANK 03/23/2016 3,000,000.00 2,974,998.00 3,000,000.00 1.850 Aaa 1.850 1,452 03/23/2021 3133EFR25 1640 FEDERAL FARM CREDIT BANK 03/23/2016 4,000,000.00 3,983,824.00 4,000,000.00 1.590 Aaa 1.590 1 , 087 03/23/2020 3133EGBL8 1647 FEDERAL FARM CREDIT BANK 05/19/2016 4,500,000.00 4,452,237.00 4,487,662.50 1.370 Aaa 1.460 1, 144 05/19/2020 3133EG5D3 1670 FEDERAL FARM CREDIT BANK 01/27/2017 1,500,000.00 1,499,221.50 1,500,000.00 2.030 Aaa 2.030 1,762 01/27/2022 3133EG6K6 1676 FEDERAL FARM CREDIT BANK 02/13/2017 3,000,000.00 2,984,268.00 3,000,000.00 2.150 Aaa 2.150 1,774 02/08/2022 313379FW4 1541 FEDERAL HOME LOAN BANK 06/24/2013 2,500,000.00 2,500,710.00 2,499,353.40 1.000 Aaa 1.140 69 06/09/2017 313383HQ7 1544 FEDERAL HOME LOAN BANK 06/27/2013 4,000,000 .00 4,003,696.00 4,000,000.00 1.200 Aaa 1.200 452 06/27 /2018 3130AOYYO 1562 FEDERAL HOME LOAN BANK 02/20/2014 3,000,000.00 2,999,811.00 3,000, 166.62 1.020 Aaa 1.005 139 08/18/2017 3130A26V3 1576 FEDERAL HOME LOAN BANK 05/30/2014 5,000,000.00 5,014,920.00 5,002,897.50 1.600 Aaa 1.572 788 05/29/2019 3130A4G89 1599 FEDERAL HOME LOAN BANK 03/24/2015 3,000,000.00 2,998,545.00 3,000,000.00 1.650 Aaa 1.650 906 09/24/2019 3130A55T2 1601 FEDERAL HOME LOAN BANK 04/27/2015 2,000,000.00 1,996,954.00 1,999,814.15 1.000 Aaa 1.009 391 04/27/2018 3130A6GG6 1618 FEDERAL HOME LOAN BANK 09/22/2015 1,595,000.00 1,594,580.52 1,594,791.65 0.875 Aaa 0.903 17 4 09/22/2017 3130A8AE3 1649 FEDERAL HOME LOAN BANK 05/26/2016 3,000,000.00 2,970,627.00 2,999,334.62 1.250 Aaa 1.260 877 08/26/2019 3130A8RJ4 1658 FEDERAL HOME LOAN BANK 07/27/2016 6,000,000.00 5,910,162.00 6,000,000.00 1.320 Aaa 1.320 1,213 07/27/2020 3130A9VU2 1664 FEDERAL HOME LOAN BANK 11/25/2016 4,000,000.00 3,887,796.00 4,000,000.00 1.350 Aaa 1.350 1,333 11 /24/2020 3130A9YQ8 1666 FEDERAL HOME LOAN BANK 11/30/2016 4,000,000.00 3,903,616.00 4,000,000.00 1.550 Aaa 1.550 1,700 11/26/2021 3130A9ZR5 1667 FEDERAL HOME LOAN BANK 11/30/2016 3,500,000.00 3,455,277.00 3,500,000.00 1.250 Aaa 1.250 1, 153 05/28/2020 3130AAQU5 1671 FEDERAL HOME LOAN BANK 01/30/2017 4,000,000.00 4,001,072 .00 4,000,000.00 1.800 Aaa 1.800 1,308 10/30/2020 3130AAPJ1 1674 FEDERAL HOME LOAN BANK 02/16/2017 2,000,000.00 2,000,448.00 2,000,000.00 2.000 Aaa 2.000 1,417 02/16/2021 3130AARD2 1675 FEDERAL HOME LOAN BANK 02/15/2017 3,000,000.00 2,980,761.00 3,000,000.00 2.210 Aaa 2.210 1,781 02/15/2022 Portfolio CITY AP Run Date: 04/11/2017 -13:29 PM (PRF _PM2) 7,3 0 Report Ver 7 3.5 P89CUSIP Investment# Issuer Average Balance Federal Agency Issues -Coupon 3134G8RA9 3134G8SV2 3134G8YU7 3134G9PV3 3134G9V87 3134G9V87 3134GABZ6 3134GAV92 3134GA4Z4 3136GOZH7 3136G1AZ2 3135GOWJ8 3135GOZY2 3136G2EP8 3135GOG23 3136G2SDO 3136G2S57 3136G3QQ1 3136G3RF4 3136G3WM3 3135GOL50 3136G3M51 3136G3H65 1637 1638 1641 1651 1656 1657 1661 1672 1673 1518 1524 1531 1586 1595 1623 1624 1628 1648 1650 1653 1655 1659 1660 Treasury Securities -Coupon 912828M98 1665 Passbook/Checking Accounts SYS00180 Municipal Bonds 157432JJ5 157432JLO Run Dale 04/11 /2017 -13 29 00180 1583 1584 FEDERAL HOME LOAN MORTG . CORP . FEDERAL HOME LOAN MORTG . CORP . FEDERAL HOME LOAN MORTG. CORP . FEDERAL HOME LOAN MORTG. CORP. FEDERAL HOME LOAN MORTG. CORP . FEDERAL HOME LOAN MORTG . CORP . FEDERAL HOME LOAN MORTG . CORP. FEDERAL HOME LOAN MORTG. CORP. FEDERAL HOME LOAN MORTG. CORP. FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NA TL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NA TL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN FEDERAL NATL MTG ASSN ------- Subtotal and Average 186,863,743.32 US TREASURY NOTE ------- Subtotal and Average 5,000,000 .00 UNION BANK OF CALIFORNIA Subtotal and Average 1,662, 121.43 CHAFFEY CMNTY COLLEGE DIST CA CHAFFEY CMNTY COLLEGE DIST CA City of Rancho Cucamonga Portfolio Management Portfolio Details -Investments March 31, 2017 Purchase Date 03/30/2016 03/30/2016 04/27/2016 05/27/2016 07/26/2016 07/26/2016 09/06/2016 01/30/2017 02/28/2017 09/05/2012 01/30/2013 05/23/2013 12/04/2014 02/27/2015 10/29/2015 10/30/2015 11/25/2015 05/25/2016 05/26/2016 06/30/2016 07/14/2016 07/28/2016 07/28/2016 11/30/2016 10/16/2014 10/16/2014 Par Value 3,500,000 .00 3,000,000.00 5,000,000 .00 3,000,000 .00 3,000,000.00 3,000,000.00 5,000,000.00 3,000,000.00 6,000,000.00 4,000,000.00 3,000,000.00 5,000,000.00 2,500,000 .00 4 ,000,000.00 3,500,000.00 2,500,000.00 4 ,000 ,000.00 4 ,000,000.00 4 ,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4 ,000,000.00 186,895,000.00 5,000,000.00 5,000,000.00 379,062.74 379,062.74 200,000.00 200 ,000.00 Market Value 3,464,244 .00 2,990 ,880.00 4 ,974 ,770.00 2,943,081 .00 2,967 ,726 .00 2,967,726 .00 4,923,750.00 2,992,983 .00 6,002, 178.00 4,003 ,248 .00 2,997,660 .00 4,982 ,940 .00 2,516 ,180.00 3,999 , 124.00 3 ,494,501 .50 2,472 , 152.50 3,975 ,044 .00 3,916 ,324 .00 3,967,884.00 3,925,948 .00 3,958 ,560.00 3,912,392 .00 3,853,500 .00 185,593,631 .42 4,985,350.00 4,985,350.00 379,062.74 379,062.74 200,058 .00 202 ,068 .00 Page 2 Stated YTM Days to Maturity Book Value Rate Moody's Maturity Date 3,500 ,000.00 3,000 ,000 .00 4 ,997 ,611 .79 3,000,000 .00 3,000 ,000.00 3,000,000 .00 5,000,000 .00 3,000,000.00 6,000,000.00 4,000,000.00 3,000,000.00 4,989,921.02 2,500 ,000 .00 4 ,000 ,000 .00 3,500,000 .00 2,500 ,000 .00 4,000,000.00 4,000,000 .00 4,000,000.00 4,000,000.00 3,994,668.83 4,000,000.00 4,000 ,000 .00 186,864,777 .88 5,000 ,000 .00 5,000,000.00 379,062 .74 379,062.74 200 ,032.13 200 ,579.96 1.500 1.500 1.050 1.550 1.050 1.050 1.250 2.200 2.200 1.050 1.000 0.875 1.750 1.540 1.300 1.400 1.700 1.500 1.350 1.200 1.050 1.220 1.400 Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa 1.500 1.500 1.081 1.550 1.050 1.050 1.250 2.200 2.200 1.050 1.000 1.057 1.750 1.314 1.300 1.400 1.700 1.500 1.350 1.200 1.110 1.220 1.400 1.347 1, 186 06/30/2020 1 , 003 12/30/2019 573 10/26/2018 1,517 05/27/2021 755 04/26/2019 755 04/26/2019 1,060 02/25/2020 1,761 01/26/2022 1, 794 02/28/2022 157 09/05/2017 304 01/30/2018 415 05/21/2018 969 11/26/2019 970 11/27/2019 758 04/29/2019 941 1 0/29/2019 1,334 11/25/2020 1,334 11/25/2020 969 11/26/2019 1,003 12/30/2019 832 07/12/2019 1, 123 04/28/2020 1,579 07/28/2021 938 1.625 ~a~~ 11/30/2020 0.200 1.499 2.392 1.625 1,339 P-1 0.200 0.200 Aa 1.401 Aa 2.251 61 06/01/2017 791 06/01/2019 Portfolio CITY AP PM (PRF _PM2) 7 3 0 P90CUSIP Investment# Issuer Average Balance Municipal Bonds 623040HB1 1553 MOUNT SAN ANTONIO CAL 630360EJO 1577 NAPA VALLEY CMNTY CLG DIST 768874SWO 1551 CITY OF RIVERSIDE CA ELECTRIC 13063CSQ4 1604 CALIF STATE TXBL GO 13063CP79 1642 CALIF STATE TXBL GO Subtotal and Average 15,392,696.51 Corporate Notes 166764AEO 1547 CHEVRON CORP 594918BW3 1677 MICROSOFT CORPORATION Subtotal and Average 8,497,307.32 Total and Average 274,164,960.41 Run Date: 04/11/2017 -13:29 City of Rancho Cucamonga Portfolio Management Portfolio Details -Investments March 31, 2017 Purchase Date Par Value Market Va l ue 08/01/2013 500,000 .00 502 ,050 .00 06/26/2014 3,460 ,000.00 3,478 ,234.20 07/25/2013 1,000 ,000.00 1,020,300 .00 04/29/2015 5,000,000 .00 4,950 ,900 .00 04/28/2016 5,000,000 .00 4,986, 100.00 15,360,000.00 15,339,710 .20 06/24/2013 3,500,000.00 3,511 ,238 .50 02/14/2017 5,000,000.00 5,030,055 .00 8,500,000.00 8,541,293.50 268,994,611.74 267,697,374.62 Stated Book Value Rate 500,000.00 2.101 3,466 ,035 .18 1.776 1,017 ,107 .17 5.000 5,008,837 .47 1.800 4,998,519 .48 0.900 15,391,111 .39 3,497,389.99 1.718 5,000,000.00 2.400 8,497,389.99 268,987,885.44 Page3 YTM Daysto Maturity Moody's Maturity Date Aa 2.101 122 08/01/2017 Aa 1.640 487 08/01/2018 1.461 183 10/01/2017 Aa 1.738 1,096 04/01/2020 Aa 0.930 365 04/01 /2018 --------- 1.450 612 Aa 1.782 449 06/24/2018 Aaa 2.400 1, 772 02/06/2022 --------- 2.145 1.274 1,227 751 Portfol io CITY AP PM (PRF _PM2) 7.3.0 P91CUSIP Investment# Issuer Average Balance Average Balance 0.00 Total Cash and Investments 274,164,960.41 Run Date: 04111/2017 -13:29 City of Rancho Cucamonga Portfolio Management Portfolio Details -Cash ·March 31, 2017 Purchase Date Par Value Market Value Accrued Interest at Purchase 3,562.50 Subtotal 3,562 .50 268,994,611.74 267,700,937.12 Stated Book Value Rate Moody's 3,562.50 3,562.50 268,991,447 .94 Page4 YTM Daysto 1.274 Maturity 0 751 Portfolio CITY AP PM (PRF _PM2) 7 3 0 P92CUSIP Investment# Issuer Local Agency Investment Fund (Monthly Summary) SYS00005 00005 Commercial Paper -Discount Federal Agency Issues -Coupon 3133ECT79 1545 Treasury Securities -Coupon LOCALAGENCYINVSTFUND Subtotal Subtotal FEDERAL FARM CREDIT BANK Subtotal Subtotal Passbook/Checking Accounts (Monthly Summary) SYS00180 Municipal Bonds Corporate Notes Run Date: 04/11/2017 -13:29 00180 UNION BANK OF CALIFORNIA Subtotal Subtotal Subtotal Total City of Rancho Cucamonga Portfolio Management Activity By Type March 1, 2017 through March 31, 2017 Stated Transaction Rate Date 0.821 1.000 03/01/2017 0.200 Purchases or Deposits 4 ,000,000.00 4,000,000.00 0.00 0.00 0.00 0.00 4,000,000.00 Redemptions or Withdrawals 9,800,000.00 9,800,000.00 2,500,000 .00 2,500,000.00 1,325,827.31 1,325,827.31 13,625,827.31 Balance 48,860,549.00 3,994,994.44 186,864,777.88 5,000,000.00 379,062.74 15,391,111.39 8,497 ,389 .99 268,987,885.44 Page 1 Portfolio CITY AP PM (PRF _PM3) 7.3.0 Report Ver 7.3 5 P93M u nicipal Bonds 5.72% US Treasury Securities - Coupon 1.86% Federal Agency City of Rancho Cucamonga Portfolio Composition March 31, 2017 Corporate Notes 3.16% Passbook/Checking Accounts 0.14% Issues -Coupo,,_,_n,__ ________ _ 69.47% Local Agency Investment Fund 18 .16% Commercial Paper -Discount 1.49% P94City of Rancho Cucamonga Portfolio Maturity Distribution March 31, 2017 25 .00% ---------------------~----~~~-------- 20 .00% -L----------------- 15 .00% 10.00% 5.00% 0.00% Under 6 Months 6 -12 Months 1 -2 Years 2 -3 Years 3-4Years 4 -5 Years Note: Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called prior to maturity. P95City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended March 2017 Trustee and/or Purchase Maturity Cost BC>ndlssue Paying Agent Account Name Trust Account# Investment Date Date* Yield Value Assessment District No 93-1 Wells Fargo lmprvmnt Fund 16913302 Money Market Fund 8/411997 NIA 0.01% $ 290,340 .54 Masi Plaza Reserve Fund 16913301 Money Market Fund 81411997 NIA 0.01% 242,500 .00 Redemp. Fund 16913300 Money Market Fund 81411997 NIA 0.01% 17 .08 $ 532,857 .62 CFO 2003-01 Improvement Area 1 (2013) Wells Fargo Reserve Fund 46571801 Money Market Fund 91112013 NIA 0.01% $ 1,417,240.29 Agency Project 46571807 Money Market Fund 91112013 NIA 0.01% 74,930 .46 Cultural Center Fund 46571808 Money Market Fund 91112013 N/A 0.01% 184,740.32 Bond Fund 46571800 Money Market Fund 91112013 NIA 0.01% 15 .09 Developer Project 46571806 Money Market Fund 91112013 NIA 0.01% 94,460 .30 Special Tax 46571805 Money Market Fund 911/2013 NIA 0.01% $ 1,771,386.46 CFD 2003-01 Improvement Area 2 (2013) Wells Fargo Bond Fund 46659800 Money Market Fund 12/112013 NIA 0.01% $ 2 .55 Reserve Fund 46659801 Money Market Fund 121112013 NIA 0.01% 132,496.17 Refund Prepayment 46659802 Money Market Fund 121112013 NIA 0.01% Special Tax Fund 46659805 Money Market Fund 1211/2013 NIA 0.01% $ 132,498.72 CFD No 2004-01 Rancho Etiwanda Series Wells Fargo Admin Expense Fund 48436802 Money Market Fund NIA 0.01% $ Bond Fund 48436800 Money Market Fund NIA 0.01% 30 .27 Reserve Fund 48436801 Money Market Fund NIA 0.01% 1,189,599.70 Special Tax Fund 48436807 Money Market Fund Project Fund 48436809 Money Market Fund 43,315 .36 $ 1,232,945.33 2014 Rancho Summit Cost of Issuance Fund 48709906 Money Market Fund $ 0 .86 Bond Fund 48709900 Money Market Fund 6 .05 Reserve Fund 48709901 Money Market Fund 261 ,886 .40 Sepcial Tax Fund 48709907 Money Market Fund Rebate Fund 48709908 Money Market Fund Redemption Fund 48709903 Money Market Fund Prepayment Fund 48709904 Money Market Fund $ 261,893 .31 l:\FINANCE\KA THERINE\Fiscal Agent Stmts\FY 2016-17\03-2017\Fiscal Agent Stmt Summary Report -March 2017 xlsx Mar 17 Page 1 P96City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended March 2017 Trustee and/or Purchase Maturity Cost Bond Issue Paving Agent A_cj;ount Name Trust Account# mvestment Date Date* Yield Value Series 2015 Union Bank Costs of Issuance Account 6712140107 Money Market Fund 713012015 NIA 0.00"/o $ CFO No. 2000-01 South Etiwanda Union Bank Rancho Cucamonga 2015 CF02000-1 AGY 6712140200 7/3012015 N/A $ Special Tax Fund 6712140201 Money Market Fund 7/30/2015 N/A Bond Fund 6712140202 Money Market Fund 713012015 NIA Prepayment Fund 6712140203 Money Market Fund 713012015 NIA Reserve Fund 6712140204 Money Market Fund 713012015 NIA 0.00% 22,750 .00 $ 22,750.00 CFO No. 2000-02 Rancho Cucamonga Corporate Park Union Bank Rancho Cucamonga 2015 CF02000-2 AGY 6712140300 Money Market Fund 713012015 N/A $ Special Tax Fund 6712140301 Money Market Fund 713012015 N/A Bond Fund 6712140302 Money Market Fund 713012015 NIA Prepayment Fund 6712140303 Money Market Fund 713012015 N/A Reserve Fund 6712140304 Money Market Fund 7/30/2015 N/A 0.00% 208,900.00 $ 208,900 .00 CFO No . 2001-01 IA 1&2, Series A Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY 6712140400 Money Market Fund 713012015 N/A $ Special Tax Fund 6712140401 Money Market Fund 7/3012015 N/A Bond Fund 6712140402 Money Market Fund 713012015 N/A Prepayment Fund 6712140403 Money Market Fund 713012015 NIA Reserve Fund 6712140404 Money Market Fund 713012015 NIA 0.00% 303,538.25 $ 303,538.25 CFO No. 2001-01 IA3, Series B Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY 6712140500 Money Market Fund 7/3012015 N/A $ Special Tax Fund 6712140501 Money Market Fund 7/3012015 NIA Bond Fund 6712140502 Money Market Fund 713012015 N/A Prepayment Fund 6712140503 Money Market Fund 7/3012015 NIA Reserve Fund 6712140504 Money Market Fund 713012015 N/A 0.00% 29,470.25 $ 29,470.25 CFO No. 2006-01 Vintner's Grove Union Bank Rancho Cucamonga 2015 CF02006-1 AGY 6712140600 Money Market Fund 713012015 N/A $ Special Tax Fund 6712140601 Money Market Fund 7/3012015 N/A Bond Fund 6712140602 Money Market Fund 713012015 N/A Prepayment Fund 6712140603 Money Market Fund 7/3012015 N/A Reserve Fund 6712140604 Money Market Fund 7/30/2015 NIA 0 .00% 130,991.20 $ 130,991.20 CFO No. 2006-02 Amador on Rt. 66 Union Bank Rancho Cucamonga 2015 CF02006-2 AGY 6712140700 Money Market Fund 713012015 N/A $ /"\FINANCE\KA THERINE\F1sca/ Agent Stmts\FY 2016-17\03-2017\Fisca/ Agent Stmt Summary Report -March 2017 xlsx Mar 17 Page 2 P97Trustee and/or Bond Issue Paving Agent TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended March 2017 Account Name Trust Account# Special Tax Fund 6712140701 Bond Fund 6712140702 Prepayment Fund 6712140703 Reserve Fund 6712140704 • Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand. l:\FINANCE\KA THERINE\Fiscal Agent Stmts\FY 2016-17\03-2017\Fiscal Agent Stmt Summary Report -March 2017 xlsx Mar 17 Page 3 Investment Money Market Fund Money Market Fund Money Market Fund Money Market Fund Purchase Maturity Date Date• 7/30/2015 N/A 7/30/2015 NIA 7/30/2015 NIA 7/30/2015 N/A Yield 0.00% $ $ Cost Value 79,934.00 79,934.00 4,707,165.14 4,707,165.14 P98DATE: TO: FROM: INITIATED BY: SUBJECT: CITY OF RANCHO CUCAMONGA STAFF REPORT April 17, 2017 Mayor and Members of the City Council __..; John R. Gillison, City Manager A ,n • ~ Robert Karatsu, Interim Library Director ....... f-AJ·11'-'-. Brian Sternberg, Assistant Library Directo.~ ,/ Ruth Cain, CPPB, Procurement Manager~ CONSIDERATION OF APPROVAL TO UPGRADE LIBRARY'S EXISTING RFID SECURITY SYSTEM, SELF-CHECKOUT MACHINES AND CIRCULATION EQUIPMENT FROM BIBLIOTHECA, INC. RECOMMENDATION: Staff recommends City Council approval to upgrade Library's existing RFID security system, self-checkout machines and circulation equipment in an amount not to exceed $90,000 from vendor Bibliotheca, Inc., funded from Library Reserves and appropriated into Library expenditure account 1290601-5300. BACKGROUND: The Library uses RFID tags in all of its books and media. RFID has proven to be the industry standard in providing inventory control by acting as a "smart'' barcode that can be programmed to hold more information than a regular barcode. RFID tags can also act as a security chip that can be activated/deactivated when items are checked out/checked in. The Library first started using RFID in 2006, originally going with the company ITG. In 2011, ITG and its accounts were bought out by Bibliotheca, Inc. Bibliotheca adopted the same technology standards that ITG used, so all of the RFID tags that were in Library material were readable by the Bibliotheca equipment. This includes all security gates, RFID self-checks, circulation stations and RFID tagging stations. As with most technology, equipment reaches end of life and new standards get adopted. In the case of the Library's RFID technology, the security gates at both libraries need replacement, as do the self-check, circulation stations and the RFID tagging stations. ANALYSIS: The Library's collection (approximately 240,000 individual items) have RFID tags that are readable by Bibliotheca. If it were necessary to go with another vendor, this would potentially require the Library to retag its collection at a considerable cost in terms of time, labor and a potential impact of service to the public. It should also be noted that as the library RFID market consolidates, Bibliotheca has become a market leader through the purchase of major competitors such as ITG and 3M Library Systems. Based on this information and the analysis of the expense to replace this system a Single Source Memo for Bibliotheca was submitted to and approved by Page 1 of 2 P99the Procurement Manager. Working with detailed specifications provided by the Library, the City's Procurement Division prepared and posted a formal invite only RFP #16/17-123 to upgrade the Library's RFID System to the City's automated bid system. The Library and the Procurement Division staff have reviewed the RFP response submitted by Bibliotheca. Staff requests that the City Council accept this bid. Bibliotheca will prove to be the most cost efficient, providing the best value to the City. All applicable documentation is on file in the City's electronic procurement system and can be located through the City's internet. FISCAL IMPACT: If approved, adequate funds will be budgeted in Fiscal year 2016/2017 in Contract Services Account 1290601-5300 not to exceed $90,000. COUNCIL GOAL ADDRESSED: Not Applicable ATTACHMENTS: None Page 2 of 2 P100CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 17, 2017 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, CIO/ IT Director ... .._ ____ _ SUBJECT: CONSIDERATION TO APPROVE AMENDMENT NO. 004 TO CONTRACT NO. 14-105 WITH CONVERGEONE, INC. (FORMERLY SIGMANET, INC.) FOR NETWORK MAINTENANCE AND MONITORING SERVICES FOR (1) ONE ADDITIONAL YEAR. RECOMMENDATION: It is recommended that City Council authorize the approval of Amendment No. 004 to Contract No. 14-105 with ConvergeOne, Inc. (formerly SIGMAnet, Inc.) extending the contract for maintenance and network monitoring services for (1) one additional year in an amount not to exceed $183,560 and authorize an appropriation in the amount of $15,315 to the Innovation and Technology Contract Services account for Fiscal Year 2016-17. BACKGROUND: Based upon a competitive bid in 2014 under RFP #13/14-103, the City selected SIGMAnet, Inc. to provide network maintenance and monitoring services for the City of Rancho Cucamonga. Under the terms of the 2014 agreement, SIGMAnet was awarded a two (2) year contract, with the option to extend the agreement for two (2) additional years at the discretion of the City. ANALYSIS: Based on staff's evaluation of SIGMAnet's current and past performance, staff recommends exercising a one { 1 ) year extension of the existing agreement to maintain continuity of network operations. As part of the City's comprehensive data network refresh in 2016/17, several components of the network were added or upgraded to allow for remote monitoring. Due to these changes in network design, ConvergeOne submitted a change order for annual services in the increased amount of $61,260, resulting in a revised total annual contract amount of $166,860. In addition, staff recommends a 10% contingency of $16,700 for unanticipated labor or services outside of the scope of the current agreement, for a total budgeted amount of $183,560. FISCAL IMPACT: The increased annual costs of $61,260 is included in the FY 2017/18 budget for DolT under the Innovation and Technology Contract Services Account {No. 1001209-5300). Staff is also requesting an appropriation of $15,315 into the Innovation and Technology Contract Services Page 1 of 2 P101Account (No. 1001209-5300) for Fiscal Year 2016/17 to cover the amended service agreement for the remainder of the current fiscal year. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council Goal(s): Mid and Long Range Planning -The continuation of the managed services agreement with ConvergeOne, Inc. provides operational continuity that supports the security of the City's data network and information systems. ATTACHMENTS: Attachment 1 -Amendment No. 004 to ConvergeOne Agreement Page 2 of 2 P102AMENDMENT NO. 004 to Professional Services Agreement (CO # 14-105) between ConvergeOne, Inc. (hereinafter "ConvergeOne") and City of Rancho Cucamonga (hereinafter the "City") This Amendment No. 003 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 14-105, to incorporate the following: Scope of Work The City is adding additional scope of work, detailed in Exhibit A of this Amendment, to the Agreement for expanded network management services. All other Terms and Conditions of the original Agreement CO# 14-105, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 4/13/2017. The City will process both copies for signature and provide ConvergeOne. with one ( 1) fully executed copy of the Amendment. ConvergeOne. City of Rancho Cucamonga By: __________ ~ By: ___________ ~ Name Date Name Date Title Title By: __________ _ By: ___________ ~ Name Date Name Date Title Title (two signatures required if corporation) Attachment 1 last Revised: 09/28/2012 Page I of I P103e geO e Exhibit A Managed Services Change Order Form Change Request#: On board-City of Rancho Cucamonga I Date Issued: I 4ts12017 I Customer Name: City of Rancho Cucamonga I Project/Service I M d 5 . T anage erv1ces ype: Prepared By: Joel Gilmet Change Request Device(s) Add/Cisco ISE/FirePower I Start Date: I Upon Signature Type: Ticket Number: N/A I Effective Date: I Upon Signature Description of Change Request: Description: City of Rancho Cucamonga will add to their existing Managed Services Agreement. Desaiption of Impact: Adding Network Infrastructure Devices, Cisco ISE, and FIREPOWER added for Managed Services 1, Support (MANAGE + Service Class) Support for UPS devices (MANAGE+ Service Class) Billing Method: $5,105.00/per month. 1: All terms, conditions, and services are pursuant to the Rancho Cucamonga Managed Services contracted dated 5/08/14. Network Infrastructure Device List Added for Support Addition Device Name Device Type Serial Number Device Location Add CH-OE118-SW2P WS-C3650-48FQ-E N/A Lower Level Fire -CH Add CP-178-SW2P WS-C3650-48FQ-E N/A Central Park Add FR-MDF-SW2P WS-C3650-24PD-E N/A Family Resource Center Add Fl-NORTH-SWlC WS-C3650-24PD-E N/A Fire Station 1 Add Fl-SOUTH-SWlC WS-C3650-24PD-E N/A Fire Station 1 Add LI-EAST-SW2P WS-C3650-24PD-E N/A Lions Center Add LI-WEST-SW2P WS-C3650-24PD-E N/A Lions Center Add MU-MDF-SWlC WS-C3650-24PD-E N/A RCMU Add VG-Ll38-SW1C C4500-24x N/A Victoria Gardens Add VG-L138-SW2L C4500-32X N/A Victoria Gardens Add VG-L138-AIR-CT5520-K9 N/A Victoria Gardens AP Controller Add VG-L211-SW1C WS-C3650-48FQ-E N/A Victoria Gardens Add VG-L223-SW1L WS-C3850-24 N/A Victoria Gardens Add VG-T209-SW1C WS-C3650-48FQ-E N/A Victoria Gardens Add VG-T209-SW2P WS-C3650-24PD-E N/A Victoria Gardens Add VG-8107-SWlC WS-C3650-24PD-E N/A Victoria Gardens Add VG-T107-SW1C WS-C3650-24PD-E N/A Victoria Gardens Add VG-T107-SW2P WS-C3650-24PD-E N/A Victoria Gardens Page 1 of 5 P104on ergeOne Managed Services Change Order Form Add CH-MDF-HR-SWlC Switch FD02021EOJ3 Lower Level MDF / HR Add CH-MDF-HR-SW2P Switch FD02019E1KF Lower Level MDF / HR -CH Add CH-L14-SW2PL Switch TBD City Hall Doll Add CH-P20-SW2D Switch FD02015E308 RCTV3-CH (CH-PL-RCTV3) Add CY-WHS-SWlC Switch FD02019QORX City Yard (City Yard) Add VG-211-SW2L Switch TBD Victoria Gardens 2nd Floor IDF Add VG-T209-SW3L Switch TBD Victoria Gardens 2nd Floor Theater Add DC2-MDF-SW1C Switch FD02019E1K4 Central Park MDF Add Nexus 7710 Admin Nexus 7710 N/A City Hall voe Add VDC's 7k N/A City Hall Add VDC's 7k N/A City Hall Add VDC's 7k N/A City Hall Add VDC's 7k N/A City Hall UPS Device List Added for Support (MANAGE+ Service Class) ~~te ~Ser~~ices fo~ UP~ .. :: -. ~~ 1 {_.' . --.,----~--~-~·~1.-1i~~-;~~~1Y!ANA~E~, J •• ·-.-· 1 • • ·,·!:; ----·-------Active 24 x 7 Monitoring of UPS (SNMP) x Alarm Notification of Power Conditions x Proactively Manage Power Problems before Productivity is Affected x Individual Outlet Controls the Power Distribution and UPS Outlet Power x Network Shutdown Commands x Vendor Remediation through UPS Manufacture x Client Success Management x Quarterly Executive Report x Add/Remove/Change Device Device Type Serial Number Device Location Name Add ch-u47-ups Tripplite Power Alert N/A Upper Level Engineering· 12 CH Add ch-Oe118-Tripplite Power Alert N/A Lower Level Fire -CH ups 12 Add CH-U03-UPS Tripplite Power Alert N/A EOC-CH 12 Add AC-138-UPS Tripplite Power Alert N/A Animal Care 12 Add AR-DR37-Tripplite Power Alert N/A Archibald Library UPS 12 Add CP-184-UPS Tripplite Power Alert N/A Central Park 12 Add CP-178-UPS Tripplite Power Alert N/A Central Park 12 Page 2 of 5 P105I C•nverg ~Dn8 Managed Services Change Order Form Add CY-MDF-UPS Tripplite Power Alert N/A City Yard 12 Add CY-WHS-UPS Tripplite Power Alert N/A City Yard 12 Add PW-IDF-UPS Tripplite Power Alert N/A City Yard 12 Add PW-HHW-Tripplite Power Alert N/A City Yard UPS 12 Add PW-MDF-Tripplite Power Alert N/A City Yard UPS 12 Add FR-MDF-UPS Tripplite Power Alert N/A Family Resource Center 12 Add FS-MDF-UPS Tripplite Power Alert N/A Family Sports Center 12 Add Fl-NORTH-Tripplite Power Alert N/A Fire Station 1 UPS 12 Add Fl-SOUTH-Tripplite Power Alert N/A Fire Station 1 UPS 12 Add F2-MDF-UPS Tripplite Power Alert N/A Fire Station 2 12 Add F3-MDF-UPS Tripplite Power Alert N/A Fire Station 3 12 Add F4-MDF-UPS Tripplite Power Alert N/A Fire Station 4 12 Add F4-SHOP-Tripplite Power Alert N/A Fire Station 4 UPS 12 Add FS-MDF-UPS Tripplite Power Alert N/A Fire Station 5 12 Add FG-MDF-UPS Tripplite Power Alert N/A Fire Station 6 12 Add F7-MDF-UPS Tripplite Power Alert N/A Fire Station 7 12 Add LI-EAST-UPS Tripplite Power Alert N/A Lions Center 12 Add LI-WEST-UPS Tripplite Power Alert N/A Lions Center 12 Add QS-MDF-Tripplite Power Alert N/A Quakes Stadium UPS 12 Add MU-MDF-Tripplite Power Alert N/A RCMU UPS 12 Add VG-PD-UPS Tripplite Power Alert N/A Victoria Gardens Police 12 Add VG-L211-Tripplite Power Alert N/A Victoria Gardens UPS 12 Add VG-L223-Tripplite Power Alert N/A Victoria Gardens UPS 12 Add VG-T209-Tripplite Power Alert N/A Victoria Gardens UPS 12 Add VG-8107-Tripplite Power Alert N/A Victoria Gardens UPS 12 Add VG-T107-Tripplite Power Alert N/A Victoria Gardens UPS 12 Add CH-L41-UPS UPS 2507AWOPS87C700227 Lower Level PD -CH Add CH-P35-UPS UPS 2507AWOPS87C700231 Plaza Level PD -CH Page 3 of 5 P106I Conver e One Managed Services Change Order Form Add ch-p20-ups UPS 2553IVILCPS719200003 RCTV3-CH (CH-PL-RCTV3) Add ch-u19-ups UPS 2602BLCPS87A900069 Upper Level PD -CH (CH-UL-PD) Add VG-Ll38-UPS TBD Victoria Gardens IVIDF UPS Add pw-idf-ups UPS 2507AINOPS87C700229 City Yard Cisco FirePower -(MANAGE+ Service Class) ffi'n'.,~tii°Ent~rp_i:!se s;~e;f~r Ciscofir;Power -~ -.. --~--~-~'-'-· --~ ~~.l[tMANAGE_+_,~3 Policy changes upon Request x Apply software updates x Patch software when Cisco releases updates applicable to Firepower x IVlonitoring the device to check for availability x Cisco Identity Services Engine -(MANAGE+ Service Class) }[e~_o_t!:_E_~~~~ri;-e s~~~es fo-r ~~~co ldenti!Y)!fvice_s ~'!gine . _--:_r~: :-_ .• °';'· ;-t1H-.ct1 ·; ~-·~ _ _.,=-1rr::~:-Jt:, M~B!\G~-+' ~ 24 x 7 IVlonitoring Services Access to IVlonitoring Tool \Neb Portal Dashboard Alert and Event IVlanagement Client Services IVlanagement Quarterly Executive Report Policy changes Profiling of endpoints as new types of devices are added to the network Upgrades to ISE VIVl's when updates become available Troubleshooting any devices that aren't receiving the correct ISE authorization policy IVloves I Adds I Changes (up to (5) per month) Customer Authorized Signature: Print Name: Title: ConvergeOne Authorized Signature: Print Name: Title: Date: Date: Page4 of 5 x x x x x x x x x x P107I Converge One Managed Services Change Order Form ConvergeOne Internal Tracking and Review ConvergeOne On-boarding On-boarding Team Member's Signature: Date: Team Member's Name: ConvergeOne Billing Member's ConvergeOne Billing Member's Signature: Date: Name: Rick Bilek Pages of s P108STAFF REPORT DATE: April 17, 2017 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Michelle Keith, Community Services Directo~ Jennifer Brown, Management Analyst I SUBJECT: CONSIDERATION TO APPROVE AND AUTHORIZE AN INCREASE TO PROFESSIONAL SERVICES AGREEMENT NO. 14-163 TO CABLE, INC. FOR STRUCTURED AND OUTSIDE CABLING PLAN SERVICES FOR THE RC SPORTS CENTER RECOMMENDATION: Staff recommends the City Council approve an increase to Professional Services Agreement No. 14-163 in the amount of $92,050 ($83,681 plus a ten (10) percent contingency) to Cable, Inc. for structured and outside cabling plan services for the RC Sports Center, funded from account No.1712001-5603. BACKGROUND: On March 15, 2017 City Council accepted the bids received to construct the RC Sports Center. The cable and fiber installation is not part of the General Contractor's scope of work. ANALYSIS: Cable Inc., being the City's current approved structured and outside cabling plan services provider per Professional Services Agreement No. 14-163, previewed the City's plans and provided a proposal to install the cable and fiber required for the RC Sports Center. FISCAL IMPACT: Cable lnc.'s proposal totals $92,050 ($83,681 plus a ten (10) percent contingency). Structured and outside cabling plan services were planned for in the overall RC Sports Center Construction budget and funding has been provided in the FY 16/17 Adopted Budget in EquipmenWehicle Replacement account no. 1712001-5603. COUNCIL GOAL(S) ADDRESSED: PARKS AND RECREATION DEVELOPMENT Establishing service contracts with the construction vendors is one of the first steps in accomplishing the City Council's January 2017 goal N4 -to complete construction and to occupy the new RC Sports Center by June 2018, increasing the City's disaster resiliency with the RCSC serving as the primary evacuation center during a catastrophic event. ATTACHMENTS: None. Page 1 of 1 P109DATE: TO: FROM: INITIATED BY: SUBJECT: April 17, 2017 Mayor and Members of the City Council John R. Gillison, City Manager CITY OF RANCHO CUCAMONGA STAFF REPORT Elisa Cox, Deputy City Manager~ ~·-/ Fabian Villenas, Principal Management Analyst"f:V CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH JOHN HOPKINS UNIVERSITY TO PARTICIPATE IN THE WHAT WORKS CITIES INITIATIVE RECOMMENDATION: Staff recommends the City Council approve the Memorandum of Understanding between the City of Rancho Cucamonga and the John Hopkins University for the City's participation in the What Works Cities Initiative. BACKGROUND: Launched by Bloomberg Philanthropies in 2015, What Works Cities is a national initiative to help 100 mid-sized American cities enhance their use of data to improve municipal services, inform decision-making, and better engage residents. What Works Cities identified the City to participate due to its recent efforts to publicly publish data as part of the performance measurement dashboard project it launched last year as well as the City's participation in the White House's Police Data Initiative in 2016. In November 2016, representatives from John Hopkins University conducted a half-day workshop with key City staff in order to assess Rancho Cucamonga's viability as a partner for this prestigious program. Over the next year, the City actively work with a set of prominent technical assistance experts from the John Hopkins University's Center of Government Excellence (GovEx) and eventually the Harvard Kennedy School in order to help build organizational capacity for decision making that is rooted in data and evidence. ANALYSIS: The attached Memorandum of Understanding establishes the scope of work, timeline and the responsibilities of the various partners in order to advance Rancho Cucamonga's ability to deliver services by strengthening its performance analytics systems and processes, training staff to use data and analysis more effectively, and ensuring a culture of using data and evidence to improve outcomes. The City will receive technical assistance from John Hopkins University and Harvard Kennedy School at NO COST to the City. The City agrees to provide the necessary personnel and staff time in order to ensure successful completion of the project. Page 1 of 2 P110FISCAL IMPACT: None. Participation in the What Works Cities Initiative is at no cost to the City. COUNCIL GOAL ADDRESSED: MID AND LONG RANGE PLANNING Enhancing Rancho Cucamonga's use of data in decision-making allows for more thoughtful and accurate planning efforts and allocation of municipal resources. ATTACHMENT: Attachment 1 -Memorandum of Understanding Page 2 of 2 P111MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA, CA AND JOHNS HOPKINS UNIVERSITY This Memorandum of Understanding (MOU}, is entered into by and between the City of Rancho Cucamonga, having a location at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 (hereinafter referenced as "Rancho Cucamonga" or "City"), for a project designed to accelerate the use of data and evidence to improve the lives of its residents and Johns Hopkins University, a not for profit educational institution established under the laws of the State of Maryland having a location at 3400 N. Charles Street, Baltimore, MD 21218-2685 on behalf of the Center for Government Excellence (hereinafter referenced as "GovEx"). The study is funded by The Bloomberg Family Foundation, Inc. which established the What Works Cities initiatives (hereafter referenced as "WWC or WWC Team"). This MOU contains the scopes of work for the project, the timeline, and the responsibilities of the various partners that will contribute to its success. 1. Summary of the Work Plan 1.1 City Manager Gillison and his senior leadership team have crafted an ambitious agenda for Rancho Cucamonga centered on westside landscape maintenance district work. The What Works Cities team, having reviewed the City's WWC statement of interest and self-assessment, and having conducted an on-site workshop with City Manager Gillison and his staff, have identified an opportunity in which GovEx can assist the City in advancing the commitments focused on westside landscape maintenance district work: Performance Management: Rancho Cucamonga will advance its ability to deliver results for residents by strengthening its performance analytics systems and processes, training staff to use data and analysis more effectively, and ensuring a culture of using data and evidence to improve outcomes for residents. 1.2 All technical assistance described in this MOU and performed by GovEx is provided at no cost to Rancho Cucamonga. Additional scopes of work may be added to this MOU at a later date upon the written agreement of the parties. 1.3 To ensure that the time of all parties is used efficiently with respect to the MOU, GovEx will collaborate with the City via phone, video conference, and email, and on-site where appropriate. The City agrees to provide personnel and staff time, as further detailed below, and as determined necessary in consultation with GovEx. The City also agrees to designate a primary point of contact to coordinate between GovEx and the City. INTENTIONALLY LEFT BLANK 1 ATTACHMENT 1 P1122.1 When this MOU is fully signed, the What Works Cities engagement will begin, as detailed in Sections 3. The following timeline will allow the City and GovEx to execute this MOU in the most expeditious manner: Responsible Party Action Due Date Johns Hopkins University Draft MOU submitted to the City February 7, 2017 City Returns legal edits and comments to draft MOU February 14, 2017 Johns Hopkins University Delivers final MOU to the City April 7, 2017 City Signed MOU returned to John Hopkins University April 19 , 2017 John Hopkins University Countersigned MOU sent to the City April 20, 2017 2.2 During the engagement, the timelines in this Memorandum of Understanding may be modified by either the City or GovEx, with the written consent of the other party. 3. Scope of Work #1: Performance & Analytics 3.1 Goal: Rancho Cucamonga will advance its ability to deliver results for residents by strengthening its performance analytics systems and processes, training staff to use data and analysis more effectively, and ensuring a culture of using data and evidence to improve outcomes for residents. Focus Area: This project will focus on developing a performance management framework for Rancho Cucamonga's westside landscape maintenance district work. Improving quality of life for the Rancho Cucamonga community is a high priority in the City. The City has not had the funds to sufficiently maintain public space on the westside and has had to reduce service levels for green space and street lighting maintenance to further cut costs. Rancho Cucamonga would like to reinvest in its public spaces in this area by setting key performance indicators and analyzing data to ensure the City is making the right investments. Outcomes: In order to achieve this goal, GovEx will work with Rancho Cucamonga to: • Improve the foundation of performance analytics in the City by strengthening strategic goals, metrics, tactics, timelines, and data management practices. • Elevate internal and external stakeholder engagement in performance analytics by increasing transparency, accessibility, collaboration, and partnership. 2 P113Activities: Starting June 12, 2017, and concluding approximately 120 days thereafter, Rancho Cucamonga will work with GovEx on a range of activities, including: Within 30 days after the engagement begins, Rancho Cucamonga will: • Take stock of the existing performance management environment. • Identify internal stakeholders involved in the quality of life in westside landscape maintenance district priority area. • Begin inventorying datasets related to the westside landscape maintenance district work. • Gain buy-in from department heads and city staff by engaging them in goal-setting discussions for the westside landscape maintenance district work. Within 60 days after the engagement begins, Rancho Cucamonga will: • Draft key performance indicators with support from internal stakeholders involved in the westside landscape maintenance district work. • Establish clear owners (programs, individuals, teams, etc.), defining who is responsible for analysis and progress toward each goal statement and metric in the westside landscape maintenance district work. • Strengthen the quality of analysis in the organization by training city leaders and staff on foundational performance management, analysis, and appreciative inquiry practices, supported by materials from GovEx. Within 90 days after the engagement begins, Rancho Cucamonga will: • Design a performance management process to track key performance indicators to evaluate progress toward city goals, including identifying and training individuals to staff this process. • Provide feedback on the communications effectiveness ofthe City's presentations and data visualizations as they relate to performance analytics. • Schedule a recurring series of cross-agency problem solving meetings in accordance with City leadership schedules. Within 120 days after the engagement begins, Rancho Cucamonga will: • Convene first cross-agency problem solving meeting discussing westside landscape maintenance district strategies and data. • Identify a process and mechanism to routinely share and/or publish analysis of key issues and City progress on key priorities to stakeholders, beginning with westside landscape maintenance district data analysis. 3 P1143.2 The City, with support from GovEx, is responsible for the success of the performance and analytics project. The City will dedicate personnel and staff time, determined necessary in consultation with GovEx, to execute the activities outlined in this scope of work. Staff will include a dedicated performance management coordinator and analysts who can work to bring performance management processes to the City's agencies and strategic initiatives. Success in this scope of work will also require the support and participation of directors from certain internal and external agencies. City Manager Gillison's leadership is critical in ensuring participation of agencies. 3.3 In order to facilitate the completion of these activities, GovEx will provide Rancho Cucamonga with technical assistance, resources, and tools. Rancho Cucamonga should expect to receive expert, proactive support from GovEx. GovEx staff will provide guidance to the City's performance management program for the City by offering resources and best practices, as well as help overcoming roadblocks and support from other performance practitioners. In addition, GovEx will offer help overcoming roadblocks and connect Rancho Cucamonga to other cities engaged in performance management and analytics work. 3.4 To plan staff time for this initiative, consider that services may include weekly calls 30 minutes in length, access to 60-minute performance management curriculum sessions, and webinars and facilitated meetings as agreed upon by the City and GovEx. 4. Confidentiality and Privacy 4.1 All parties to this MOU will agree to protect clearly marked Confidential Information of one another in a reasonable and appropriate manner, and will use confidential information only to perform its obligations under this engagement and for no other purpose. This will not apply to information which is publicly known, already known to the recipient, lawfully disclosed by a third party, independently developed, disclosed pursuant to legal requirement or order, and items that are subject to public records access laws. 4.2 JHU agrees to use any personally identifiable information and data the City provides them only for the purposes of this engagement and as the City directs, and John Hopkins University will not be liable for any third-party claims related to such. The City agrees to take necessary actions to ensure that the City complies with applicable laws relating to privacy and/or data protection, and acknowledge that John Hopkins University is not providing legal advice on compliance with the privacy and/or data protection laws of any country or jurisdiction. 5. Publicity and Use of Names 5.1 The WWC Team will work together with the City to pursue opportunities that highlight and celebrate the successes of the City and its leaders in the media. 5.2 The City agrees to acknowledge Bloomberg Philanthropies, What Works Cites, and John Hopkins University in publications, advertising, speeches, lectures, interviews, press releases, internet web pages, and other similar activities related to the MOU (together, "Media Releases"). Any Media Release that refers to WWC, John Hopkins University, and/or Bloomberg Philanthropies, and all written acknowledgements shall link to the WWC website (www.whatworkscities.org). The City shall provide copies of all Media Releases to Johns Hopkins University and obtain those parties' consent prior to publication or distribution in any format of any Media Release. Further, to the extent that the City provides Media Releases to WWC, the City represents that it owns or otherwise has obtained all rights necessary 4 P115to use, reproduce, publicly perform and distribute (including the right to sublicense) all works contained or used in the Media Releases. All requests for Johns Hopkins University approval shall be forwarded to the individual named in Section 10 -Notices. 6. Intellectual Property WWC agrees that all trademarked or copyrighted works owned by the City (including but not limited to logos, written material, photos, and other similar works provided by the City to WWC) and provided to WWC, in any media, shall remain the property of the City. To the extent that the City provides any Media Release (and works contained therein) or trademarked or copyrighted works to WWC, the City represents that it owns or otherwise has obtained all rights necessary to use, reproduce, publicly perform, and distribute (including the right to sublicense) all such works. WWC has the right to publicly acknowledge and announce, at its sole discretion, any relationship between WWC and the City, including a description of activities undertaken in this MOU and learnings therefrom. 7. Liability and Indemnification Each party (each an "Indemnifying Party") shall indemnify, defend and hold harmless the other party, its trustees, officers, employees, agents and representatives (collectively, the "lndemnitees") from and against any and all losses, liability, cost and expenses, including reasonable attorney's fees and costs, awards, judgments, damages, fines, penalties, claims and causes of action (collectively, "Claims") arising out of or related to the negligent acts or omissions or willful misconduct of the Indemnifying Party or any of its officers, directors, employees, agents, representatives, or contractors, arising from or related to the performance of obligations under this Agreement. The City shall indemnify John Hopkins University from all claims arising out of the City's use of research results. 8. Termination of MOU Adherence by the City to timelines and deliverables is critical to the What Works Cities initiative. If either party is unable to comply with the timeline in this MOU or is unable to produce the deliverables described herein, before termination may be effective, the terminating party must provide a thirty -(30) days prior written notification to the other party, the MOU may be terminated effective immediately upon written notice served to the other party. PAGE INTENTIONALLY LEFT BLANK 5 P1169. Notices Any notices required or provided by the terms of this MOU shall be in writing, addressed in accordance with this Paragraph, and shall be in writing and shall be sent by US mail or email as to the following contact individuals: City of Rancho Cucamonga Technical Representative: Fabian Villenas Principal Management Analyst City Manager's Office 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: (909) 477-2700, extension 2006 Email: Fabian.Villenas@cityofrc.us Johns Hopkins University Technical Representative: Kathryn Edin 2151 Century Cities Initiative Abel Wolman Johns Hopkins University 3400 N. Charles Street Baltimore, MD 21218-2685 Ph.: 410-516-7626 Email: Kathy edin@jhu.edu 10. Headings Contractual Representative: John Gillison City Manager 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: (909) 477-2700 Email: John.Gillison@CityofRC.us Contractual Representative: Joan Warfield Sr. Sponsored Projects Officer 600 N Wyman Park Building -Office Office of the Dean Johns Hopkins University 3400 N. Charles Street Baltimore, MD 21218-2685 Ph.: 410-516-6126 Email: jfw@jhu.edu The headings in this MOU are for the convenience of reference only and are not substantive parts of this MOU nor shall they affect its interpretation. 11. Severability In the event any provision of this MOU is determined to be invalid or unenforceable under any controlling law, the invalidity or unenforceability of that provision shall not in any way affect the validity or enforceability of the remaining provisions of this MOU. 6 P11712. Assignments This MOU shall not be assignable by any Party, in whole or in part, without the prior written consent of the parties. 13. Counterparts This MOU contains the entire agreement between the parties and no statements, promises, or inducements made by any party or agent of any party that are not contained in this written MOU shall be valid or binding; and this MOU may not be enlarged, modified, or altered except in writing, signed by the parties. SIGNATURE PAGE TO FOLLOW 7 P11814. Signatures The City of Rancho Cucamonga and Johns Hopkins University agree to partner in this initiative and to fulfill the roles and responsibilities shown herein. IN WITNESS WHEREOF, the parties have caused this MOU to be executed by their duly authorized representatives as ofthe Effective Date. CITY OF RANCHO CUCAMONGA Signature Date Print Name: John Gillison Title: City Manager 8 JOHNS HOPKINS UNIVERSITY Signature Date Print Name: John P. Toscano Title: Vice Dean for Natural Sciences P119APPENDIX A Staff Bios Johns Hopkins University Center for Government Excellence Beth Blauer. Executive Director A well-known proponent of open government, data transparency, and utilization, Beth Blauer is a true visionary and the nation's leading expert in implementing government "stat" programs. She has helped to design and bring Socrata's GovStat platform to all levels of federal, state, and local governments as well as non-profit organizations and international NGOs. She is also renowned for her leadership of Maryland's innovative performance management program, StateStat. Lena Geraghty, Senior Implementation Advisor Lena is a graduate of UNC Chapel Hill's School of Government as a Master of Public Administration with a focus on local government and performance management. Before coming to GovEx as an analyst in April 2015, Lena spent three years as a legal associate for a San Francisco Bay Area wage-and-hour class action law firm representing employees, managing data analytics projects, and translating attorney speak into understandable English. In her career, she has worked with governmental organizations across the United States both big and small from Austin-Travis County, TX, to Glens Falls, NY. 9 P120CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 17, 2017 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Elisa Cox, Deputy City Manage~ ) Michael Parmer, Management A~ SUBJECT: CONSIDERATION TO APPROVE AGREEMENTS RELATED TO THE OPEN STREETS RC EVENT ON MAY 13, 2017 INCLUDING A MEMORANDUM OF UNDERSTANDING WITH THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS AND A CONTRACT WITH THE SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY. RECOMMENDATION: Staff recommends the City Council approve the Memorandum of Understanding between the City of Rancho Cucamonga and the Southern California Association of Governments for technical assistance and a cost reimbursement contract with the San Bernardino County Transportation Authority for the Open Streets RC event on May 13, 2017. BACKGROUND: In June 2015, the City of Rancho Cucamonga and Healthy RC successfully submitted and received a grant from the Southern California Association of Governments (SCAG), with support from the San Bernardino County Transportation Authority (SBCTA), to host, plan, coordinate, and implement an Open Streets Temporary Event (Open Streets RC). Open Streets RC is a community-wide event to bring the community together to celebrate and highlight Rancho Cucamonga's heritage, diversity, culture, and quality of life for its residents and visitors. The event, a City Council goal, will have an emphasis on promoting active transportation, feature demonstration projects (such as bicycle lanes, cycle-tracks, enhanced crosswalks, and/or creation of temporary public spaces, parklets, and sidewalk extensions), and will solicit community feedback on ideas and strategies to promote and encourage walking and biking. Open Streets RC is scheduled to take place on May 13, 2017 from 10:00 a.m. - 3:00 p.m. The event will occur on Town Center Drive (between Terra Vista Parkway and Spruce Avenue) and Elm Avenue (between Church Street and Town Center Drive). ANALYSIS: The attached Memorandum of Understanding establishes the scope of work, timeline, and the responsibilities of the various partners in order to host, plan, coordinate, and implement the Open Streets RC Event and advance the goals of active transportation within the City. The City will receive technical assistance from the Southern California Association of Governments and its subcontractors and partners to plan and implement the event. The City agrees to provide the necessary personnel and staff time in order to ensure successful completion of the project. Page 1 of 2 P121The attached contract with the San Bernardino County Transportation Authority establishes the scope of work, timeline, and the responsibilities of SBCTA and the City and provides cost reimbursement to the City up to $65,000 for the hosting, planning, coordination, and implementation of the Open Streets RC event. FISCAL IMPACT: Adequate funds have been budgeted in Fiscal year 2016/2017 approved budget in General Overhead, account number 1001001-5200, to cover any additional costs not covered by the cost-reimbursement contract by SBCT A. COUNCIL GOAL ADDRESSED: ENHANCING PREMIER COMMUNTIY STATUS As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region. N9: By June 2017, plan and host a Healthy RC open-streets-type event that brings the community together to celebrate and highlight Rancho Cucamonga's heritage, diversity, culture, and quality of life for its residents and visitors. ATTACHMENT: Attachment 1 -SCAG Memorandum of Understanding Attachment 2 -SBCT A Contract Page 2 of 2 P122Attachment 1 -SCAG Memorandum of Understanding MEMORANDUM OF UNDERSTANDING No. M-006-17 BETWEEN THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS AND THE CITY OF RANCHO CUCAMONGA REGARDING THE OPEN STREETS RC EVENT This Memorandum of Understanding ("MOU" or "Agreement") is made by and between the Southern California Association of Governments ("SCAG") and the City of Rancho Cucamonga ("City"), for the purpose of partnering on the Open Streets RC Event ("Project"), to be held May 13, 2017 and as more fully described herein. SCAG and the City of Rancho Cucamonga are individually referred to herein as "Party" and may be collectively referred to herein as "Parties." RECITALS WHEREAS, SCAG is a Joint Powers Agency and a federally designated Metropolitan Planning Organization (MPO) for Southern California. As an MPO, SCAG is primarily responsible for the development of a Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) for the counties oflmperial, Los Angeles, Orange, San Bernardino, Riverside, and Ventura; WHEREAS, SCAG received grant funds from the federal government's Active Transportation Program, administered by the State of California's Department of Transportation, to engage in a comprehensive regional "Southern California Active Transportation Safety and Encouragement Campaign" ("Campaign"); WHEREAS, SCAG has retained Alta Planning + Design ("Consultant") to develop the Open Streets RC Event; WHEREAS, SCAG seeks to partner with the City of Rancho Cucamonga for the purpose of Open Streets RC to be held on Saturday, May 13, 2017; WHEREAS, the City agrees to partner with SCAG to pursue the Project based upon the terms and conditions set forth below; and WHEREAS, this MOU shall describe the roles and responsibilities of the Parties, and shall supersede and replace any previous agreements between SCAG and the City related to the Project described herein. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. MOU Contents This MOU is comprised of these terms and conditions contained herein and any attached Exhibits, and may be amended only by written agreement between SCAG and TBD. Such terms and conditions are subject to change. The Recitals to this Agreement are also incorporated herein by this reference. 2. Roles and Responsibilities ATTACHMENT 1 P123MOU No. :M-006-17 SCAG Project/DWP No. :225-3564.05 a. SCAG is the sponsor and implementing agency for the Project, and has retained Consultant for the purpose of producing the Project in conjunction with the City of Rancho Cucamonga. SCAG retains the right to include other sponsors for the production of the Project. SCAG is solely responsible for compensating Consultant for services rendered for the production of the Project and shall provide general oversight of the Project. At all times, Consultant (or SCAG-approved subconsultants of Consultant), acting as the agent of SCAG, bears the responsibility of conducting all necessary tasks to produce the Project in accordance with the Scope of Work in SCAG Contract Number 15-034-Cl, incorporated herein by reference and attached hereto as Exhibit "A." Consultant shall work with the City of Rancho Cucamonga to facilitate production of the Project including but not limited to the following: activation of Town Center Drive and demonstration of temporary complete streets elements and design along Town Center Drive (between Terra Vista Parkway and Spruce Avenue) and Elm Avenue (between Church Street and Town Center Drive) ("Property"). These demonstrations may include, but are not limited to, bicycle lanes, cycle-tracks, enhanced crosswalks, and/or creation of temporary public spaces and sidewalk extensions (e.g., parklets and temporary street furnishings). The Consultant shall work with the City and SCAG to create a corridor site plan to outline specific locations for temporary bike and pedestrian facilities, as well as locations for parklets. The Consultant shall work with the City to determine appropriate materials to demonstrate roadway improvements (e.g., spray chalk, temporary bollards, signage with safety messaging, etc.). The Consultant shall secure rentals as needed for the activation of parklets and plazas (e.g., umbrellas, easels, tables, and benches), produce custom designed elements to activate spaces and solicit feedback (e.g., moveable furniture, activity centers, movable shades, and a community feedback cart), and is responsible for set-up, breakdown and cleanup of demonstration elements, with assistance from the City as needed. On or before the date of the expiration or termination of this MOU pursuant to Section 3 below, SCAG, at its sole cost and expense, shall have removed all personal property, equipment, improvements, soil and debris brought onto or added to the Property by SCAG, its employees, agents, or Consultant, or any other persons by or through MOU and the Property restored to its original condition as reasonably approved by the City of Rancho Cucamonga. b. The City of Rancho Cucamonga is responsible for fully cooperating with SCAG and Consultant as may be reasonably necessary to produce the Project. The City will give any required decisions as promptly as practicable so as to avoid unreasonable delay. Cooperation by the City shall include but not limited to the following: making City staff from appropriate City departments (transportation, police, fire, building and safety, traffic control, engineering, public works, etc.) available to work closely with Consultant on the overall planning of the Project, securing necessary permits and approvals from relevant City departments and/or agencies, determining traffic control requirements, developing a street closure and traffic management plan for the event, providing adequate staffing to implement the plan, determining the appropriate road diet configuration for the demonstration elements, securing necessary insurance, posting "No Parking" signage along the demonstration route 3-5 days prior to temporary realignment, working with the consultant team to secure donation of materials if necessary, securing temporary infrastructure improvements as needed, and confirming that the temporary facilities comply with City regulations. A more detail Scope of Work is described in Exhibit A, and incorporated herein by this reference. 3. Term Page 2 P124MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 The Term of this Agreement shall begin on the Effective Date of the Agreement and continue until June 12, 2017, hereinafter referred to as the "Completion Date," unless terminated earlier as provided herein. Time is of the essence in the performance of services under this MOU. 4. Project Management a. All work under this MOU shall be coordinated with SCAG, SCAG's Consultant and TBD through the Project Managers. b. For purposes of this MOU, SCAG designates the following Project Managers: Project Manager's Name: Ryan Johnson Title: Planning Associate Alta Planning + Design, Inc. Phone#: (213) 437-3392 Email: ryanjohnson@altaplanning.com SCAG Project Manager's Name: Stephen Patchan Title: Senior Planner Phone#: (213) 236-1923 Email: patchan@scag.ca.gov SCAG reserves the right to change this designation upon written notice to the City of Rancho Cucamonga. c. For purposes of this MOU, the City designates the following individual as its Project Manager: Project Manager's Name: Michael Parmer Title: Management Analyst I The City of Rancho Cucamonga Phone#: (909) 774-2046 Email The City reserves the right to change this designation upon written notice to SCAG. 5. Independent Contractor a. It is understood that in the production of the Project, SCAG and Consultant shall be an independent contractor, and is not an agent or employee of the City. It is also understood that the City is an independent contractor, and is not an agent or employee of SCAG or Consultant. The Parties and Consultant shall retain the right to exercise full control over the employment, direction, compensation of its employees. SCAG shall be solely responsible for, and shall indemnify, defend and hold harmless the City from all matters relating to the payment of Consultant for services rendered for production of the Project. b. Except as may otherwise be authorized in writing, the Parties or Consultant shall have no authority, express or implied, to act on behalf of or bind the other Party in any capacity whatsoever as agents or otherwise. Page 3 P1256. Ownership of Work MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 SCAG shall keep all reports, plans, drawings, specifications, memoranda and other documents prepared by Consultant in furtherance of the Project on file and available for audit by the City for at least four (4) years after completion or earlier termination of this MOU. 7. MOU Changes a. No alteration or deviation of the terms of this MOU shall be valid unless made in writing and properly executed by both Parties. b. Either Party may request, at any time, amendments to this MOU and will notify the other Party regarding such changes. Upon agreement between the Parties as to the required changes, an amendment to this MOU shall be prepared regarding the same. If the parties are unable to reach an agreement regarding the changes requested by SCAG, the Parties may terminate this MOU in accordance with the provisions set forth in Section 14(a) of this MOU. 8. Notices Any notice or notices required or permitted to be given pursuant to this MOU may be personally served on the other Party by the Party giving such notice, or may be served by certified mail, return receipt requested, to the following addresses: To SCAG: To City of Rancho Cucamonga: 9. Insurance Basil Panas Chief Financial Officer Southern California Association of Governments 818 W. 7th Street, 12th Floor Los Angeles, CA 90017 Phone: (213) 236-1832 FAX: (213) 236-1803 Panas@scag.gov Michael Parmer Management Analyst I 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone#: (909) 744-2046 michael.parmer@cityofrc.us SCAG and Consultant shall, at its own expense, procure and maintain policies of insurance of the types and amounts below, for the duration of the MOU. The policies shall state they afford primary coverage. The minimum required insurance coverage required by the City is set for below. a. Minimum Scope of Insurance -Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (Occurrence form CGOOOl), Page4 P126or its equivalent. MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 (2) Insurance Services Office form number CAOOOl (Ed. 1/87) covering Automobile Liability, code 1 (any auto) or its equivalent. (3) Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (4) Professional Liability (Errors and Omissions) insurance appropriate to the Consultant's profession. b. Minimum Limits of Insurance -SCAG and Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: Including contractual liability insuring owned, non-owned, hired and all vehicles by SCAG and Consultant with a combined single limit of not less than $1,000,000 applicable to bodily injury, or death, and loss of or damage to property in any one occurrence. (3) Workers' Compensation Liability: Including Occupational Diseases in accordance with California Law and Employers' Liability Insurance with a limit of not less than $1,000,000 each accident. ( 4) Professional Liability Insurance: With limits of not less than $1,000,000 per occurrence. In addition, it shall be required that the professional liability insurance policy remain in effect for six (6) months after the Completion Date of this Agreement. c. Other Insurance Provisions -The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: Page 5 (1) The City, its officials and employees are to be covered as additional insureds, as respects to liability arising out of the activities performed by or on behalf of SCAG or Consultant, products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials and employees. (2) For any claims related to this Project, SCAG and Consultant's insurance coverage shall be primary insurance as respects the City, its officials and employees. Any insurance or self-insurance maintained by the City shall be excess of SCAG and Consultant's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials and employees. (4) Consultant's insurance shall apply separately to each insured against whom claim is made or P127MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 suit is brought, except with respect to the limits of the insurer's liability. (5) Workers' Compensation and Employer's Liability policies shall contain the inclusion of SCAG, its members, subsidiaries, officials and employees and shall provide a waiver of subrogation. d. Deductibles and Self-Insured Retentions -Any deductibles or self-insured retentions in amounts over $10,000 must be declared to and approved by SCAG. e. Acceptability of Insurers -Insurance is to be placed with California admitted insurers with a current A.M. Best's rating of no less than A and be admitted, unless otherwise approved by SCAG and the City. f. Verification of Coverage -Consultant shall furnish SCAG and the City with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by SCAG and the City before work commences. Upon request of SCAG or the City at any time, Consultant shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. Indemnity Except for the willful negligence or willful misconduct of the City and any of its officers, agents, employees, assigns, and successors in interest, SCAG undertakes and agrees to defend, indemnify, and hold harmless the City and any of its directors, officers, agents, employees, assigns, and successors in interest from and against any and all suits and causes of action, claims, losses, demands and expenses, including, but not limited to, attorney's fees and cost of litigation, damage or liability of any nature whatsoever, for death or injury to any person, including the SCAG's Consultant(s), employees and agents, or damage or destruction of any property of either party hereto or of third parties, arising in any manner out of, pertaining to, or incident to any alleged acts, errors or omissions of SCAG, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Project or this MOU, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. SCAG further agrees to require its Consultant to provide in writing indemnification for the City to the same extent as SCAG, in the contract(s) between SCAG and its Consultant for work related to this MOU. 11. Compliance with Laws The Parties shall comply with all Federal, State, County and the City of Rancho Cucamonga laws, ordinances, rules and regulations applicable to the production of the Project. 12. Disputes Except as otherwise provided in this MOU, if a dispute arises between the Parties to this MOU, the Parties hereto agree to use the following procedure to resolve such dispute, prior to pursuing other legal remedies: a) A meeting shall be held promptly between the Parties that will be attended by individuals with decision-making authority (to the extent reasonably possible), who will attempt in good faith to negotiate a resolution of the dispute. Page 6 P128MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 b) If the parties are unsuccessful in resolving the dispute under (a) above, they may: (1) agree to submit the matter to mediation, binding judicial reference, or a private adjudicator (if all Parties so agree); or (2) initiate litigation following advance written notice to the other Party of not less than thirty (30) days. c) If any party should bring a legal action against the other to enforce the terms of this MOU, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs, as determined by a court of competent jurisdiction in said proceeding. 13. Noncompliance In addition to such other remedies as provided by law, in the event of noncompliance with any grant condition or specific requirement of this MOU, this MOU may be terminated. 14. Termination of MOU a. Termination for Convenience. Either Party may terminate this MOU at any time by giving written notice to the other party of such termination at least ten (10) calendar days before the effective date of such termination. In such event, all finished or unfinished documents and other materials as described in the MOU that belong to SCAG shall be returned to SCAG. Further, SCAG shall be responsible for any actual costs incurred by the Consultant as a result of such termination notice. b. Termination for Cause. If through any cause, the City shall fail to timely and adequately fulfill its obligations under this MOU, or if the City violates any of the covenants, agreements, or stipulations of this MOU, SCAG shall thereupon have the right to terminate the MOU by giving not less than ten (10) calendar days written notice to the City of the intent to terminate and specifying the effective date thereof. SCAG shall provide a reasonable opportunity for the City to cure prior to termination. In no event shall such opportunity to cure extend beyond the term of the MOU. In the event that SCAG invokes this termination clause, all finished or unfinished documents and other materials as described in the MOU that belong to SCAG shall be returned to SCAG at its option. c. If through any cause, SCAG shall fail to timely and adequately fulfill its obligations under this MOU, or if SCAG violates any of the covenants, agreements, or stipulations of this MOU, the City shall thereupon have the right to terminate the MOU by giving not less than ten (10) calendar days written notice to SCAG of the intent to terminate and specifying the effective date thereof. The City shall provide a reasonable opportunity for SCAG to cure prior to termination. In no event shall such opportunity to cure extend beyond the term of the MOU. In the event that the City invokes this termination clause, all finished or unfinished documents and other materials as described in the MOU that belong to the City shall be returned to the City at its option. 15. Non-Assignment Page 7 P129MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 a. Neither Party shall assign this MOU, or any part thereof, without the written consent of each Party to this MOU. Any assignment without such written consent shall be void and unenforceable. b. The covenants and agreement of this MOU shall inure to the benefit of, and shall be binding upon each of the Parties and their respective successors and assignees. 16. Release of Information The City shall not release any information to a third party or otherwise publish or utilize any information obtained or produced by it as a result of or in connection with the performance of services under this Agreement without the prior written authorization of SCAG, except as required by law and with prior written notice to SCAG. 17. Severability If any provision of this MOU is held to be illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby. 18. Survival The following sections survive expiration or termination of this MOU: Section 6 (Ownership of Work) Section 10 (Indemnity) Section 12 (Disputes) Section 16 (Release of Information) 19. Jurisdiction and Venue This MOU shall be deemed an agreement under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought thereunder shall be Los Angeles County, California. 20. Waiver No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof of such Party's right thereafter to exercise or enforce each and every right and provision of this Agreement. A Waiver to be valid shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver. 21. Standard of Care The Parties shall perform the work required for the production of the Project under this MOU in accordance with generally accepted industry standards, practices, and principles applicable to such Page 8 P130work. 22. Force Majeure MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 Neither SCAG, Consultant nor the City of Rancho Cucamonga shall be liable or deemed to be in default for any delay or failure in performance under this MOU or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes, labor disputes, or any other similar cause beyond the reasonable control of SCAG, Consultant or the City. 23. Execution of MOU or Amendment This MOU, or any amendment related thereto (Amendment), may be executed in multiple counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same agreement. The signature page of this MOU or any Amendment may be executed by way of a manual or authorized signature. 24. Effective Date This MOU shall be effective upon execution by both Parties. 25. Entire MOU This MOU represents and contains the entire agreement of the Parties with respect to the matters set forth herein. This MOU supersedes any and all prior negotiations, discussions and, if any, previous agreements between the Parties. Page 9 P131MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 SIGNATURE PAGE TO MEMORANDUM OF UNDERSTANDING M-012-16 IN WITNESS WHEREOF, the Parties have caused this MOU to be executed by their duly authorized representatives as of the dates indicated below: SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS ("SCAG") By:~~~~~~~~~~~~~~~~~~~~ Basil Panas Chief Financial Officer APPROVED AS TO FORM: By:~~~~~~~~~~~~~~~~~~~~ Joann Africa Chief Counsel/Director of Legal Services The City of Rancho Cucamonga By:~~~~~~~~~~~~~~~~~~~~ L. Dennis Michael Mayor APPROVED AS TO FORM: By:~~~~~~~~~~~~~~~~~ Date Date Date James L. Markman (City of Rancho Cucamonga Attorney) Date Page 10 P132Exhibit A-Scope of Work MOU No. :M-006-17 SCAG Project/OWP No. :225-3564.05 Responsibilities of the City of Rancho Cucamonga of "Open Streets RC" Event to be held on May 13, 2017 The City of Rancho Cucamonga, shall provide the following services: DEMONSTRATION ELEMENTS The City of Rancho Cucamonga shall be responsible for the following tasks related to the demonstration elements for the Sunset on Sierra event: • • • • • • • • • • • Page 11 Secure necessary permits and approvals from relevant City departments and/or agencies and provide the executed copies of the permits to SCAG for its files, Determine traffic control requirements, develop a street closure and traffic management plan for the event, and provide adequate staffing to implement the plan, Confirm the appropriate road diet configuration for the one-day event, Secure necessary insurance and in line with SCAG minimum requirement identified under Term 9. Insurance, Post "No Parking" signage along the demonstration route 3-5 days prior to temporary realignment, Coordination and integration with any existing events that will be happening during the tactical urbanism event, Creating content for and staffing any City-run community outreach/feedback stations, Providing sanitation services during and after the event, Street sweeping prior to and after the event, Providing First Aid services, and Providing Water Stations . P133Attachment 2 -SBCTA Contract SBCTA CONTRACT NO: 17-1001709 by and between SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY and THE CITY OF RANCHO CUCAMONGA for Mobile Source Reduction Review Committee (MSRC) County Transportation Commission (CTC) Partnership Program Contract for Open Streets Event MOBILE SOURCE REDUCTION REVIEW COMMITTEE (MSRC) COUNTY TRANSPORTATION COMMISSION (CTC) PARTNERSHIP PROGRAM CONTRACT 1. PARTIES -The parties to this Contract are the San Bernardino County Transportation Authority acting as the San Bernardino County Transportation Commission (hereinafter referred to as "SBCTA") whose address is 1170 W. 3rd Street, 2nd Floor, San Bernardino California 92410-1715, and the City of Rancho Cucamonga (hereinafter referred to as "JURISDICTION") whose address is 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. 2. RECITALS A. The South Coast Air Quality Management District (hereinafter referred to as "SCAQMD") is the local agency with primary responsibility for regulating stationary source air pollution within the geographical boundaries of San Bernardino County in the State of California (State). SCAQMD is authorized under State Health & Safety Code Section 44225 (AB 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution from such vehicles and to implement the California Clean Air Act. B. Under AB 2766, SCAQMD's Governing Board has authorized the imposition of the statutorily set motor vehicle fee. By taking such action, the State's Department of Motor Vehicles (OMV) is required to collect such fee and remit it periodically to SCAQMD. C. AB 2766 further mandates that thirty (30) percent of such vehicle registration fees be placed by SCAQMD into a separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehicles. D. AB 2766 creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects from the separate account. Pursuant to approval of the work program by SBCTA Governing Board, SBCTA authorized this Contract with JURISDICTION for equipment or services described in Attachment 1 -Statement of Work, expressly incorporated herein by this reference and made a part hereof of this Contract. E. JURISDICTION has met the requirements for receipt of AB 2766 Discretionary Funds as set forth in JURISDICTION's Open Streets Grant Program Application/Proposal dated June, 2015 to Southern California Association of Governments (hereinafter referred to as "SCAG"). F. JURISDICTION is authorized to do business in the State of California and attests that it is in good tax standing with the California Franchise Tax Board. G. All parties to this Contract have had the opportunity to have this Contract reviewed by their attorney. 3. OMV FEES -JURISDICTION acknowledges that SCAQMD and SBCTA cannot guarantee that the amount of fees to be collected under AB 2766 will be sufficient to fund this Contract. JURISDICTION further 1 ATTACHMENT 2 P134acknowledges that payment under this Contract is contingent upon SCAQMD receiving sufficient funds from the DMV, and that SCAQMD and SBCTA assumes no responsibility for the collection and remittance of motor vehicle registration fees. 4. AUDIT AND RECORDS RETENTION A. JURISDICTION shall, at least once every two years, or within two years of the termination of the Contract if the term is less than two years, be subject to an audit by SCAQMD and SBCTA or its authorized representative to determine if the revenues received by JURISDICTION were spent for the reduction of pollution from motor vehicles pursuant to the Clean Air Act of 1988. B. JURISDICTION agrees to maintain records related to this Contract during the Contract term and continue to retain these records for a period of two years beyond the Contract term, except that in no case shall JURISDICTION be required to retain more than the most recent five years' records. SCAQMD and/or SBCTA shall coordinate such audit through JURISDICTION'S audit staff. C. If an amount is found to be inappropriately expended, SCAQMD and/or SBCTA may withhold funding, or seek reimbursement, from JURISDICTION in the amount equal to the amount that was inappropriately expended. Such withholding shall not be construed as SCAQMD's or SBCTA's sole remedy and shall not relieve JURISDICTION of its obligation to perform under the terms of this Contract. 5. TERM -The term of this Contract is for eighteen (18) months from the date of execution by both, unless terminated earlier as provided for in the TERMINATION clause of this Contract, or the term is extended by amendment of this Contract in writing. No work shall commence prior to the Contract start date, except at JURISDICTION's cost and risk, and no charges are authorized until this Contract is fully executed, subject to the provisions stated in the PRE-CONTRACT COSTS clause of this Contract. 6. SUCCESSORS-IN-INTEREST -This Contract, and the obligations arising under the Contract, shall be binding on and inure to the benefit of JURISDICTION and their executors, administrators, successors, and assigns. 7. STATEMENT OF WORK -JURISDICTION is responsible for completion of the Statement of Work as defined in Attachment 1 and assumes ownership of deliverables defined in Attachment 1. Future maintenance requirements are the responsibility of JURISDICTION. 8. REPORTING -JURISDICTION shall submit reports to SBCTA as outlined in Attachment 1 -Statement of Work. SBCTA reserves the right to review, comment, and request changes to any report produced as a result of this contract. 9. TERMINATION A. In the event any party fails to comply with any term or condition of this Contract, or fails to provide services in the manner agreed upon by the parties, including, but not limited to, the requirements of Attachment 1 -Statement of Work, this failure shall constitute a breach of this Contract. The non-breaching party shall notify the breaching party that it must cure this breach or provide written notification of its intention to terminate this contract. Notification shall be provided in the manner set forth in the NOTICES clause of this Contract. The non-breaching party reserves all rights under law and equity to enforce this Contract and recover damages. B. SBCTA reserves the right to terminate this Contract, in whole or in part, without cause, upon thirty (30) days' written notice. Once such notice has been given, JURISDICTION shall, except as and to the extent or directed otherwise by SBCTA, discontinue any Work being performed under this Contract and cancel any of JURISDICTION's orders for materials, facilities, and supplies in connection with such 2 P135Work, and shall use its best efforts to procure termination of existing subcontracts upon terms satisfactory to SBCTA. Thereafter, JURISDICTION shall perform only such services as may be necessary to preserve and protect any Work already in progress and to dispose of any property as requested by SBCTA. C. JURISDICTION shall be paid in accordance with this Contract for all Work performed before the effective date of termination under section B of the TERMINATION clause of this Contract. Before expiration of the thirty (30) days' written notice, JURISDICTION shall promptly deliver to SBCTA all copies of documents and other information and data prepared or developed by JURISDICTION under this Contract with the exception of a record copy of such materials, which may be retained by JURISDICTION. 10. STOP WORK -SBCTA may, at any time, by written notice to JURISDICTION, require JURISDICTION to stop all or any part of the Statement of Work tasks in this Contract. A stop work order may be issued for reasons including, but not limited to, the project exceeding the budget, out of scope work, delay in project schedule, or misrepresentations. Upon receipt of the stop work order, JURISDICTION shall immediately take all necessary steps to comply with the order. JURISDICTION shall resume the work only upon receipt of written instructions from SBCTA cancelling the stop work order. JURISDICTION agrees and understands that JURISDICTION will not be paid for performing work while the stop work order is in effect, unless SBCTA agrees to do so in its written cancellation of the stop work order. 11. INSURANCE -Prior to commencing Work under the Contract, and at all times during the term of the Contract, JURISDICTION shall procure and maintain the following insurance coverage either through policies provided by insurance carriers authorized and admitted to do business in California with current A.M. Best ratings of A-VII or better, or through self-insurance in accordance with applicable provisions of California law. JURISDICTION shall provide evidence of sufficient coverage during the term of this Contract and any extensions thereof that meet or exceed the minimum requirements set forth by SBCTA below. The evidence of such insurance coverage shall be sent to: SBCTA, 1170 W. 3rd Street, 2nd Floor, San Bernardino CA 92410-1715, Attention: Jeffery Hill, Procurement Manager. The SBCTA Contract Number must be included on the face of the certificate. If JURISDICTION fails to maintain the required insurance coverage, SBCTA reserves the right to terminate the Contract or purchase such additional insurance and bill JURISDICTION or deduct the cost thereof from any payments owed to JURISDICTION. Minimum insurance coverages are as follows: A. Worker's compensation insurance in accordance with California's applicable statutory requirements. B. General Liability insurance with a limit of at least $1,000,000 per occurrence, and $2,000,000 in general aggregate. C. Automobile Liability insurance with limits of at least $100,000 per person and $300,000 per accident for bodily injuries and $50,000 in property damage, or $1,000,000 combined single limit for bodily injury or property damage. D. All policies, except those for Workers' Compensation Insurance shall name SBCTA, and its officers, directors, members, employees, agents and volunteers, as additional insureds ("Additional Insureds"). E. To the fullest extent permitted by law, JURISDICTION hereby waives all rights of recovery under subrogation against Additional Insureds, and any other contractor, subcontractor, performing work or rendering services on behalf of SBCTA in connection with the Work. JURISDICTION shall require 3 P136similar written express waivers and insurance clauses from each of its contractors and subcontractors of every tier. JURISDICTION shall require all of the policies and coverages required above to waive all rights of subrogation against the Additional Insureds and lndemnitees. 12. INDEMNIFICATION -JURISDICTION agrees to hold harmless, defend and indemnify SBCTA, its officers, employees, agents, representatives, and successors-in-interest ("lndemnitees") against any and all loss, damage, costs, lawsuits, claims, demands, causes of action, judgments, attorney's fees, and any other costs and expenses arising from or related to any third party claim against lndemnitees that arise from or relate to in whole or in part, any actual or alleged act or omission of JURISDICTION, its employees, subcontractors, agents or representatives in the performance of this Contract. 13. DISCLAIMER OF WARRANTY -The purchase or lease of funded vehicles/equipment is the JURISDICTION's decision. SBCTA does not make any express or implied warranty of merchantability, fitness for a particular purpose or otherwise, quality or usefulness of the technology or product. Without limiting the foregoing, SBCTA will not be financially responsible, or otherwise liable, for the installation or performance of equipment. 14. PAYMENT A. SBCTA shall reimburse JURISDICTION up to a total amount of Sixty-Five Thousand ($65,000) in accordance with Attachment 2 -Payment Schedule. B. A withhold amount or percentage (if any) shall be identified in the Payment Schedule, and such amount shall be withheld from each invoice. Upon satisfactory completion of project and final acceptance of work and the final report, JURISDICTION's invoice for the withheld amount shall be released. Proof of project completion shall include a Final Report detailing the project goals and accomplishments, data collected during project performance, if any, documentation of significant results, and emissions reduction input data needed for calculation of emissions reductions. C. JURISDICTION shall adhere to total tasks and/or cost elements (cost category) expenditures as listed in Attachment 2. Reallocation of costs between tasks and/or cost category expenditures is permitted up to Five Thousand Dollars ($5,000) upon prior written approval from SBCTA Program Manager. SBCTA's Program Manager is the Director of Planning, or his designee. Reallocation of costs in excess of Five Thousand Dollars ($5,000) between tasks and/or cost category expenditures requires an amendment to this Contract. D. Any funds not expended upon early Contract termination or Contract completion shall revert to the AB 2766 Discretionary Fund. Payment of charges shall be made by SBCTA to JURISDICTION after approval by SBCTA of an itemized invoice prepared and furnished by JURISDICTION, and approval of invoice and receipt of invoiced funds from SCAQMD. E. An invoice submitted to SBCTA for payment must be prepared in duplicate, on company letterhead, and list SBCTA contract number, period covered by invoice, and JURISDICTION's social security number or Employer Identification Number and submitted to: San Bernardino County Transportation Authority 1170 W. 3rd Street, 2nd Floor San Bernardino, CA 92410-1715 Attn: Monique Reza, Council of Governments Administrator 1. Charges for equipment, material, and supply costs, travel expenses, subcontractors, and other charges, as applicable, must be itemized by JURISDICTION. Reimbursement for equipment, material, supplies, subcontractors, and other charges, as applicable, shall be made at actual cost. 4 P137Supporting documentation must be provided for all individual charges (with the exception of direct labor charges provided by JURISDICTION). 2. SBCTA shall pay JURISDICTION for travel-related expenses only if such travel is expressly set forth in Attachment 2 -Payment Schedule of this Contract or pre-authorized by SBCTA in writing. 3. JURISDICTION's failure to provide receipts shall be grounds for SBCTA's non-reimbursement of such charges. JURISDICTION may reduce payments on invoices by those charges for which receipts were not provided. 4. JURISDICTION must submit final invoice by termination date of this Contract or invoice may not be paid. 15. COMPLIANCE WITH APPLICABLE LAWS · JURISDICTION agrees to comply with all federal, state, and local laws, ordinances, codes and regulations and orders of public authorities in the performance of this Contract. JURISDICTION must also ensure that the vehicles and/or equipment to be purchased, leased or installed is in compliance with all applicable federal, state, and local air quality rules and regulations, and that it will maintain compliance for the full Contract term. JURISDICTION shall ensure that the provisions of this clause are included in all subcontracts. 16. MOBILE SOURCE EMISSION REDUCTION CREDITS (MSERCs) A. The MSRC has adopted a policy that no MSERCs resulting from AB 2766 Discretionary Funds may be generated and/or sold. B. JURISDICTION has the opportunity to generate MSERCs as a by-product of the project if a portion of the air quality benefits attributable to the project resulted from funding sources other than AB 2766. These MSERCs, which are issued by SCAQMD, are based upon the quantified vehicle miles traveled (VMT) by project vehicles or other activity data as appropriate. Therefore, a portion of prospective MSERCs, generated as a result of AB 2766 Funds, must be retired. The portion of prospective credits funded by the AB 2766 program, and which are subject to retirement, shall be referred to as "AB 2766-MSERCs." C. The determination of AB 2766-MSERC's is to be prorated based upon the AB 2766 program's contribution to the cost associated with the air quality benefits. In the case where AB 2766 Discretionary Funds are used to pay for the full differential cost of a new alternative fuel vehicle or for the retrofitting or repowering of an existing vehicle, all MSERCs attributable to AB 2766 Discretionary Funds must be retired. The determination of AB 2766-MSERCs for infrastructure and other ancillary items is to be prorated based upon the AB 2766 program's contribution to the associated air quality benefits. Determination of the project's overall cost will be on a case-by-case basis at the time an MSERC application is submitted. SCAQMD staff, at the time an MSERC application is submitted, will calculate total MSERCs and retire the AB 2766-MSERCs. JURISDICTION would then receive the balance of the MSERCs not associated with AB 2766 funding. 17. NOTICES -All notices that are required or that may be given under this Contract shall be provided in the manner set forth herein, unless specified otherwise. Notice to a party shall be delivered to the attention of the person listed below, or to such other person or persons as may hereafter be designated by that party in writing. Notice shall be in writing sent by email, U.S. Mail, express, certified, return receipt requested, or a nationally recognized overnight courier service. In the case of email communications, valid notice shall be deemed to have been delivered upon sending, provided the sender obtained an electronic confirmation of delivery. Email communications shall be deemed to have been received on the date of such transmission, provided such date was a business day (Tuesday-Friday) and delivered prior to 5:30pm Pacific Standard Time. Otherwise, receipt of email communications shall be deemed to have occurred on the following business day. In the case of U.S. Mail notice, notice shall be deemed to be received when delivered or five 5 P138(5) business days after deposit in the U. S. Mail. In the case of a nationally recognized overnight courier service, notice shall be deemed received when delivered (written receipt of delivery). SBCTA: San Bernardino County Transportation Authority 1170 W. 3rc1 Street, 2nd Floor San Bernardino, CA 92410-1715 Attn: Monique Reza-Arellano, Council of Governments Administrator, email: mreza-arellano@gosbcta.com JURISDICTION: City of Rancho Cucamonga 1 0500 Civic Center Drive Rancho Cucamonga, CA 91730 Attn: Michael Parmer, Management Analyst, email: michael.parmer@cityofrc.us 18. INDEPENDENT CONTRACTOR -JURISDICTION is an independent contractor. JURISDICTION, its officers, employees, agents, representatives, or subcontractors shall in no sense be considered employees or agents of SBCTA, nor shall JURISDICTION, its officers, employees, agents, representatives, or subcontractors be entitled to or eligible to participate in any benefits, privileges, or plans, given or extended by SBCTA to its employees. SBCTA will not supervise, direct, or have control over, or be responsible for, JURISDICTION's or subcontractor's means, methods, techniques, work sequences or procedures, or for the safety precautions and programs incident thereto, or for any failure by them to comply with any local, state, or federal laws, or rules or regulations, including state minimum wage laws and OSHA requirements. 19. OWNERSHIP -Title and full ownership rights to any equipment purchased under this Contract shall at all times remain with JURISDICTION. 20. NON-DISCRIMINATION -In the performance of this Contract, JURISDICTION shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order. JURISDICTION shall likewise require each subcontractor to comply with this clause and shall include in each such subcontract language similar to this clause. 21. CITIZENSHIP AND ALIEN STATUS A. JURISDICTION warrants that it fully complies with all laws regarding the employment of aliens and others, and that its employees performing services hereunder meet the citizenship or alien status requirements contained in federal and state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986 (P.L. 99-603). JURISDICTION shall obtain from all covered employees performing services hereunder all verification and other documentation of employees' eligibility status required by federal statutes and regulations as they currently exist and as they may be hereafter amended. JURISDICTION shall have a continuing obligation to verify and document the continuing employment authorization and authorized alien status of employees performing services under this Contract to insure continued compliance with all federal statutes and regulations. 6 P139Notwithstanding the above, JURISDICTION, in the performance of this Contract, shall not discriminate against any person in violation of 8 USC Section 1324b. B. JURISDICTION shall retain such documentation for all covered employees for the period described by law. JURISDICTION shall indemnify, defend, and hold harmless the lndemnitees from employer sanctions and other liability which may be assessed against JURISDICTION or SBCTA, or both in connection with any alleged violation of federal statutes or regulations pertaining to the eligibility for employment of persons performing services under this Contract. 22. ASSIGNMENT AND TRANSFER OF EQUIPMENT A. The rights and responsibilities granted hereby may not be assigned, sold, licensed, or otherwise transferred by JURISDICTION without the prior written consent of SBCTA, and any attempt by JURISDICTION to do so shall be void upon inception. B. JURISDICTION agrees to obtain SBCTA written consent to any assignment, sale, license or transfer of Equipment, if any, prior to completing the transaction. JURISDICTION shall inform the proposed assignee, buyer, licensee or transferee (collectively referred to here as "Buyer") of the terms of this Contract. JURISDICTION is responsible for establishing contact between SBCTA and the Buyer and shall assist SBCTA in facilitating the transfer of this Contract's terms and conditions to the Buyer. JURISDICTION will not be relieved of the legal obligation to fulfill the terms and conditions of this Contract until and unless the Buyer has assumed responsibility of this Contract's terms and conditions through an executed contract with SBCTA. 23. NON-EFFECT OF WAIVER -The failure of JURISDICTION or SBCTA to insist upon the performance of any or all of the terms, covenants, or conditions of this Contract, or failure to exercise any rights or remedies hereunder, shall not be construed as a waiver or relinquishment of the future performance of any such terms, covenants, or conditions, or of the future exercise of such rights or remedies, unless otherwise provided for herein. 24. TAX IMPLICATIONS FROM RECEIPT OF MSRC FUNDS -JURISDICTION is advised to consult a tax attorney regarding potential tax implications from receipt of MSRC funds. 25. ATIORNEYS' FEES -In the event any action is filed in connection with the enforcement or interpretation of this Contract, each party in said action shall pay its own attorneys' fees and costs. 26. FORCE MAJEURE -Neither SBCTA nor JURISDICTION shall be liable or deemed to be in default for any delay or failure in performance under this Contract or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of SBCTA or JURISDICTION. 27. SEVERABILITY -In the event that any one or more of the provisions contained in this Contract shall for any reason be held to be unenforceable in any respect by a court of competent jurisdiction, such holding shall not affect any other provisions of this Contract, and the Contract shall then be construed as if such unenforceable provisions are not a part hereof. 28. HEADINGS -Headings on the clauses of this Contract are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this Contract. 7 P14029. DUPLICATE EXECUTION -This Contract is executed in duplicate. Each signed copy shall have the force and effect of an original. 30. GOVERNING LAW -This Contract shall be construed and interpreted and the legal relations created thereby shall be determined in accordance with the laws of the State of California. Venue for resolution of any disputes under this Contract shall be San Bernardino County, California. 31. PRE-CONTRACT COSTS -Any costs incurred by JURISDICTION prior to JURISDICTION receipt of a fully executed Contract shall be incurred solely at the risk of the JURISDICTION. If a formal Contract does result, pre-contract cost expenditures authorized by the Contract will be reimbursed in accordance with the Payment Schedule and payment provision of the Contract. In the event that a formal Contract is not executed, neither the MSRC, SCAQMD nor SBCTA shall be liable for any amounts expended in anticipation of a formal Contract. 32. CHANGE TERMS -Changes to any part of this Contract must be requested in writing by JURISDICTION and approved by SBCTA in accordance with SBCTA policies and procedures. JURISDICTION must make requests a minimum of 90 days prior to desired effective date of change. All modifications to this Contract shall be in writing and signed by the authorized representatives of the parties. No changes to the terms of this Contract will be approved that are inconsistent with the terms of SBCTA Contract No. MS16092 SCAQMD. 33. PREVAILING WAGES -JURISDICTION is alerted to the prevailing wage requirements of California Labor Code section 1770 et seq. Notwithstanding the preceding sentence, JURISDICTION shall be responsible for determining the applicability of the provisions of California Labor Code and complying with the same, including, without limitation, obtaining from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work, making the same available to any interested party upon request, paying any applicable prevailing rates, posting copies thereof at the job site and flowing all applicable prevailing wage rate requirements to its subcontractors. JURISDICTION shall indemnify, defend and hold harmless the lndemnitees against any and all claims, demands, damages, defense costs or liabilities based on failure to adhere to the above referenced statutes. 34. RECITALS -The recitals are true and correct and are incorporated into the body of this Contract. 35. A TI ACHMENTS -Attachment 1 -Statement of Work and Attachment 2 -Payment Schedule are attached to and incorporated into and made a part of this Contract. 36. ENTIRE CONTRACT -This Contract represents the entire agreement between JURISDICTION and SBCTA. There are no understandings, representations, or warranties of any kind except as expressly set forth herein. No waiver, alteration, or modification of any of the provisions herein shall be binding on any party unless in writing and signed by the authorized representative of the party against whom enforcement of such waiver, alteration, or modification is sought. 37. AUTHORITY -The signator hereto represents and warrants that he or she is authorized and empowered and has the legal capacity to execute this Contract and to legally bind JURISDICTION both in an operational and financial capacity and that the requirements and obligations under this Contract are legally enforceable and binding on JURISDICTION. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) 8 P141By: IN WITNESS WHEREOF, the Parties hereto have executed this Contract below. City of Rancho Cucamonga L. Dennis Michael Mayor 9 By: Date: By: Date: By: Date: SBCTA Robert Lovingood President, Board of Directors Date APPROVED AS TO FORM Eileen Monaghan Teichert General Counsel James L. Markman City Attorney CONCURRENCE Jeffery Hill Procurement Manager P142ATTACHMENT 1 STATEMENT OF WORK 1. Proiect Elements Open Streets RC Event: SBCTA is to partner with the City of Rancho Cucamonga and SCAG to host, plan, coordinate, and implement an Open Streets Temporary Event. The event aims to support local initiatives to encourage more use of active transportation while emphasizing the safety of the cyclists and pedestrians within their community. The one-day Open Streets Event on May 13, 2017 will occur on Town Center Drive between Terra Vista Parkway and Spruce A venue. This Open Streets Event will be used to engage with the community and obtain feedback for the development of the City's Active Transportation Plan. JURISDICTION shall be reimbursed according to Attachment 2 -Payment Schedule. JURISDICTION shall perform the following Tasks: Task A: Conduct Regional Coordination/Stakeholder Engagement JURISDICTION shall incorporate community and stakeholder input for the event. The engagement will include, but is not limited to, representatives from the county transportation commission, public health department, city and county planning and public works departments, elected officials, non-profit and community leaders. The engagement committee will meet at a minimum of four (4) times to plan and organize the event. Task B: Develop Strategy and Site Design Plans JURISDICTION shall develop an Event Template for each event, including definition of core components, materials, and a refined budget for the Event. The Event Template will serve as the basis for producing the Site Design Plan and will be included in the event documentation to serve as a resource for local cities interested in conducting similar events. Task C: Conduct Installation Planning JURISDICTION will work with the CAC to develop a detailed Installation Plan to implement each Event and temporary traffic and pedestrian improvements. This will include, but is not limited to: 1) a Site Design Plan defining the production schedule and budget for traffic calming measure demonstrations, informational signage, and other site enhancements anticipated as part of the Site Design Plan; 2) An Installation Plan designed to meet all local regulations; and 3) the detailed Schedule and Budget taking into consideration the time and budget needed to acquire necessary permits. Task D: Event Planning JURISDICTION shall develop the Event Plans in coordination with the Installation Plans. This will include, but is not limited to, the strategies, budget, and schedule for operating the event, including event staffing, "kick-off' activities (music, food trucks, etc.), 24-hour security, and other programmatic elements needed to create a safe and festive event during which residents can experience the installation. The Event Plan will consider the role of volunteers and include recruitment and management strategies. The Event Plan will include a list of sponsors, volunteers, potential material donors, and other needed elements. 10 P143Task E: Develop and Implement Communications Strategy JURISDICTION shall develop a Communications Strategy designed to maximize attendance at each Event. Specific attention will be made to engage neighborhoods adjacent to the event location through direct outreach strategies. Communications Strategy shall also address the Promotion requirements below. Task F: Produce Events JURISDICTION, in partnership with SCAG, shall be responsible for ensuring that each Event is produced to the expectations and standards determined by the CAC. Task G: Evaluation JURISDICTION shall perform an evaluation of each Event. JURISDICTION will report on the number of event attendees, media coverage, community input on proposed changes in street design, and conduct intercept surveys and analysis in targeted locations pre-, during, and post-event to determine the effectiveness of the temporary transportation elements. Task H: Documentation JURISDICTION shall document and retain a record of all activities and costs related to the project for auditing purposes and to inform the development of the Final Report. 2. Promotion JURISDICTION shall prepare and submit a proposed Public Outreach plan to promote the MSRC's co-funding of the signal synchronization projects. Acceptable outreach may include but is not limited to, notices in JURISDICTION mailings to residents, newspaper notices, flyers, and information items at JURISDICTION Board meetings and community events. The Public Outreach Plan shall automatically be deemed approved 30 days following receipt by SBCTA staff, unless SBCTA staff notify JURISDICTION in writing of a Public Outreach Plan deficiency. JURISDICTION shall implement the approved Public Outreach Plan in accordance with the Project Schedule below. 3. Reports Quarterly Reports: Until active transportation program is complete, JURISDICTION shall provide quarterly progress reports that summarize the project results to date including, but not limited to: tasks completed, issues or problems encountered, resolutions implemented, and progress to date. Progress reports that do not comply will be returned to the JURISDICTION as inadequate. Final Report: A Final Report shall be submitted by the JURISDICTION in the format provided by SCAQMD staff. Report shall include, at a minimum: a) an executive summary; b) approved Event Template; and c) a detailed discussion of the results and conclusions of this project, including but not limited to meetings, presentations, media buys and press generated by the event. The documentation will include specifics on event development (i.e. identified tasks, description, costs, etc.) so that future programs and events have a template to follow. JURISDICTION will identify any barriers encountered and solutions developed to overcome the barriers, and impact of project on future active transportation projects. 4. Project Schedule 11 P144JURISDICTION shall comply with the increments of progress identified in the following chart. The completion month for each task is based on the date of Contract execution. Task Completion Submit Public Outreach Plan Month 1 Task A -Conduct Regional Month 2 Coordination/Stakeholder Engagement Task B -Develop Strategy and Site Design Plans Month 2 Task C -Conduct Installation Planning Month 2 Task D -Event Planning Month 2 Task E -Develop and Implement Month 2 Communications Strategy Task F -Produce Events Month 2 Task G -Evaluation Month 3 Quarterly Reports Final Report Month 4 12 P145Cost Breakdown Project Element Innovative Communities Conference Fontana Open Streets Event Rancho Cucamonga Open Streets Event Rialto Open Streets Event Totals ATTACHMENT 2 PAYMENT SCHEDULE Maximum AB2766 Additional Project Co-Discretionary Funds Funding payable under this Contract $30,000 $30,000 $85,000 $85,000 $65,000 $65,000 $70,000 $70,000 $250,000 $250,000 Total Cost $60,000 $170,000 $130,000 $140,000 $500,000 No funds shall be paid to JURISDICTION pursuant to this Contract for a project element, until the project element as described in Attachment 1 is completed and proof of completion is provided to SBCTA. If the project element described in Attachment 1 is not completed and satisfactory proof of completion is not provided to SBCTA, no monies for that project element shall be due and payable to JURISDICTION. Proof of completion shall include: Active Transportation/Open Streets Events: • Representative photos of event and any temporary traffic improvements; and • Invoice(s) from any subcontractor(s). Additional AB 2766 Discretionary Match Funds will not be available to fund project cost overruns. Any project cost overruns must be funded from other than AB 2766 Discretionary Funds. 13 P146STAFF REPORT DATE: April 17, 2017 TO: FROM: Mayor and Members of the City Council John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer~ Romeo M. David, Associate Engineer/Project Manager SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO ALL AMERICAN ASPHALT FOR THE CONSTRUCTION OF THE HELLMAN AVENUE AND 8TH STREET WIDENING, TRAFFIC SIGNAL, AND AT-GRADE IMPROVEMENTS AT THE METROLINK TRACKS PROJECT AND AUTHORIZE THE APPROPRIATION OF $886,200 FROM THE GENERAL DRAINAGE AND TRANSPORTATION FUNDS RECOMMENDATION: It is recommended that the City Council: 1. Accept the bids received for the Hellman Avenue and 8th Street Widening, Traffic Signal, and At-Grade Improvements at the Metrolink Tracks Project (Project); 2. Award and authorize the execution of a contract for the base bid to All American Asphalt in the amount of $1,610, 761; 3. Authorize the expenditure of a 10% contingency in the amount of $161,076; and 4. Authorize the appropriation of $886,200 from the General Drainage and Transportation Funds. BACKGROUND: The current at-grade crossing of the Metrolink railroad tracks on Hellman Avenue north of 8th Street was constructed in 1953. The crossing consists of a single set of tracks with associated railroad crossing gates and signals on Hellman Avenue. As well, the intersection of Hellman Avenue at 8th Street is located less than 100 feet south of the tracks and is controlled by an all-way STOP. The Southern California Regional Rail Authority (SCRRA) has reviewed the current crossing and determined that it does not meet current standards and will require crossing upgrades in conjunction with the proposed widening. The City has completed plans for the project generally including construction of curb, gutter, curb ramps, sidewalk, median islands, drive approaches, retaining walls, street lights, storm drain, and a traffic signal improvements on Hellman Avenue and 8th Street. The contract allows for sixty (60) working days to complete the project construction. Furthermore, SCRRA will be utilizing approximately $2.3 million in state grant funds and funds from the San Bernardino County Transportation Authority to construct new gates, signals, and related equipment at the Metrolink tracks in conjunction with the City's contract. ANALYSIS: Bids were received and opened on March 28, 2017, for the subject project. The lowest responsive bid was received by All American Asphalt in the amount of $1,610,761. While this bid amount exceeds the engineer's estimate of $1, 123,594 by $487, 167, the bids appear to be reasonable for the work included in the project's bid documents. An evaluation of the engineer's estimate indicated a clerical error in the Page 1 of 2 P147CITY COUNCIL STAFF REPORT-HELLMAN AVENUE/8TH STREET IMPROVEMENTS April 17, 2017 estimated cost for the traffic signal bid item along with unanticipated increases in unit prices for structural concrete and storm drain related items. Staff has reviewed all bids and found them to be complete and in accordance with the bidding requirements with any irregularities being inconsequential. Staff has performed the required background investigation for All American Asphalt and determined that the requirements of the bid documents have been met. FISCAL IMPACT: Anticipated construction costs are estimated to be as follows: Construction Contract Construction Contract Contingency (10%) Construction Inspection and Support Estimated Construction Costs $1,610,761 $ 161,076 $ 280,835 $2,052,672 Funds in the amount of $1, 166,481 from the Transportation Fund (Fund 124) are currently available in the in Account No. 11243035650/1847124-0 for the construction phase of this project leaving an anticipated funding shortfall of $886, 191. Appropriations from the General Drainage Fund (Fund 112) and the Transportation Fund (Fund 124) to the following accounts are required in order to cover the anticipated costs. 11123035650/184 7112-0 11243035650/184 7124-0 Total Appropriations Requested $295,000 $591,200 $886,200 COUNCIL GOAL ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS/PUBLIC SAFETY Award of the proposed construction contract would further the fulfillment of the City Council's goals of Enhancing Premier Community Status and Public safety by completing the public frontage improvements along Hellman Avenue and providing for improved safety with the installation of a traffic signal and upgrades to the Metrolink railroad crossing. ATTACHMENTS: Attachment 1 -Vicinity Map Page 2 of 2 P148_\L=dl db • lbJbJl ~edt~ll~===; -~11 19th ST. DD ~ ~ VISTA ST. ONTE VISTA T. \I ; o ~__jj m "w BASELINE AVE BAS LINE UPLAND 8th STREET PROJECT LOCATION CHURCH ST. RD u.i ~ 0 ~ :i: u 0::: < D z 0::: u.J 1-z u.J u OD~ : ::::===6=th=I==! STREET ::::=='=ll==~==! :======--= ~CUCAMONGA l____} GAUSTI PARK • _--1.L..=...____-------1.l_~ ATTACHMENT 1 CITY OF RANCHO CUCAMONGA IIellrnan Ave and 8 Lh SL Widening and a L Grade Crossing Iinp1· ove1nenl P1· ojecl N.T.S. P149DATE: TO: FROM: April 17, 2017 Mayor and Members of the City Council John R. Gillison, City Manager STAFF REPORT INITIATED BY: Jason Welday, Director of Engineering Services/City Engineer ~ Tiffany I. Cooper, Management Analyst II SUBJECT: ANNUAL STATUS UPDATE FOR THE PAID PARKING PROGRAM AT THE RANCHO CUCAMONGA METROLINK STATION FOR FISCAL YEAR 2015/16 RECOMMENDATION: Staff recommends the City Council receive and file the following update on the Paid Parking program at the Rancho Cucamonga Metrolink Station. BACKGROUND: The Paid Parking program has been in effect since June 2014. For two and a half years, Metrolink commuters parking in the Rancho Cucamonga Metrolink station have been required to obtain a parking permit in order to park in the Metrolink Station parking lots. Permits are available on a daily or monthly basis with reduced pricing on monthly permits for residents of the City of Rancho Cucamonga. The purpose of the Paid Parking program is to offset the ongoing maintenance and operating costs for these parking lots. ANALYSIS: The Paid Parking program at the Metrolink station has been consistent with regard to the amount of permits sold on a monthly basis. The recurring monthly permits have provided a steady revenue source along with daily permits. With over 900 spaces available, staff continues to observe the parking utilization and have determined that on any given day the lots are at approximately 75-80 percent full. Parking permits for Metrolink are available three different ways: 1) online at www.ParkRancho.com, 2) Pay Point machine located at the station and 3) by cash at City Hall during business hours. The Rancho Cucamonga Police Department continues to be the enforcement agent for the Paid Parking program. The Police Department issued 255 citations to commuters without permits during this reporting period. FISCAL IMPACT: In Fiscal Year 2015/16, the Paid Parking program issued on average 969 monthly permits (new and recurring), and approximately 895 daily permits per month; and collected an estimated $246, 719 that went to help offset the maintenance budget of $286,000. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: None. Page 1 of 1 P150STAFF REPORT DATE: April 17, 2017 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer~ SUBJECT: CONSIDERATION OF APPROVAL OF A JOINT USE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR UTILITY EASEMENTS RECOMMENDATION: It is recommend that the City Council approve the attached Joint Use Agreement (Attachment 1) with Southern California Edison (SCE) for utility easements located in the utility corridor east of Etiwanda Avenue between Foothill Boulevard and Arrow Route. BACKGROUND: SCE is in the right-of-way acquisition phase of the Falcon Ridge Substation Project which will construct a new 66kV electrical substation in the City of Fontana. The project requires the installation of new poles and lines in the existing utility corridor east of Etiwanda Avenue as shown on the attached vicinity map (Attachment 2). On December 21, 2016, SCE filed an eminent domain action in Superior Court seeking a 273,645 square foot Permanent Transmission Line Easement across the west 100 feet of the existing utility corridor (APN-0229-451-28) as shown on the attached plat (Attachment 3). ANALYSIS: The City currently possesses four recorded easements for storm drain, roadway, and sidewalk purposes within the proposed Permanent Transmission Line Easement area. Staff has analyzed the plans provided by SCE identifying proposed pole locations in the utility corridor for the Falcon Ridge Project. Based on the information provided, staff does not anticipate a conflict with the City's existing public infrastructure. The attached agreement has been prepared to formalize the relationship between the City's existing easements and SCE's proposed easement in order to protect existing and future improvements. Upon execution of the agreement by the City and SCE, the City Attorney will disclaim interest in the eminent domain action, releasing the City for further participation in the process. The City Attorney's Office has reviewed the agreement as to form. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Attachment 1 -Joint Use Agreement with SCE Attachment 2 -Vicinity Map Attachment 3 -Plat of Proposed Easement Page 1 of 1 P151RECORDING REQUESTED BY SOUTHERN CALIFORNIA EDISON COMPANY WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY 2 INNOVATION WAY, 2ND FLOOR POMONA, CA 91768 ATTN: TITLE & VALUATION A.P.N. 0229-451-28 Serial No. 71188A Project: Falcon Ridge Affects SCE Doc. 512391 Service Order: 801239483 SPACE ABOVE THIS LINE FOR RECORDER'S USE JOINT USE AGREEMENT THIS AGREEMENT, made entered into this __ day of March, 2017, {"Agreement") by and between SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, hereinafter called "Company", and the City of Rancho Cucamonga, hereinafter called "City", is made with reference to the following facts: A. City has easement rights for storm drain, sidewalk, and street purposes in, upon, over, under and across certain real property by virtue of Grants of Easement recorded as Document Nos. 87-235403 recorded on July 9, 1987; 87-235404 recorded on July 9, 1987; 2000-0206385 recorded on June 9, 2000; and 2009-0492222 recorded on November 12, 2009 in the office of the County Recorder of San Bernardino County ("City's Easements"). B. Company is now acquiring or has acquired easement(s) for the construction and operation of facilities for the transmission and distribution of electricity in, upon, over, under, and across the real property pursuant to the Grant of Easement attached hereto as Exhibit "A-1" and incorporated herein ("Company's Easement"). The portion of the Company's Easement that will traverse the City's Easements shall be referenced to in this Agreement as the "Property"; and C. City and Company desire the joint use of the Property for the construction, operation, and maintenance of both parties' facilities in, over, under, and/or across the Property. NOW, THEREFORE, for valuable consideration, receipt of which is hereby acknowledged, the parties hereby agree as follows: City hereby consents to Company's construction, operation and maintenance of electrical transmission and distribution facilities over, under and/or across the Property subject to the following: a) In the event that the future use or alteration of the Property by Company shall at any time or times necessitate a rearrangement, relocation or reconstruction of the City's improvements on the Property, or the acquisition of additional property easements, or both, Company shall notify City in writing of such necessity and agree to reimburse City for its costs incurred in complying with such notice. City will provide Company with plans of its proposed rearrangement and an 50571273.v2 ATTACHMENT 1 P152JOINT USE AGREEMENT S.C.E. Co., a corp., to City of Rancho Cucamonga Serial No. 71188A Project: Falcon Ridge estimate of the costs thereof and, upon approval of such plans and costs by Company, City shall promptly proceed to effect such rearrangement, relocation, reconstruction or removal, at Company's sole cost and expense. Company shall make reasonable provisions in cooperation with City so that City's customers served by improvements impacted by such future use or alteration continue to receive service. During any construction, reconstruction, repair or excavation by Company or its agents, Company will be responsible for protecting City's existing improvements. b) In the event that the future use or alteration of the Property by the City shall at any time or times necessitate a rearrangement, relocation or reconstruction of the Company's improvements on the Property, or the acquisition of additional property easements, or both, City shall notify Company in writing of such necessity and agree to reimburse Company for its costs incurred in complying with such notice. Company will provide City with plans of its proposed rearrangement and an estimate of the costs thereof and, upon approval of such plans and costs by City, Company shall promptly proceed to effect such rearrangement, relocation, reconstruction or removal, at City's sole cost and expense. City shall make reasonable provisions in cooperation with Company so that Company's customers served by improvements impacted by such future use or alteration continue to receive service. During any construction, reconstruction, repair or excavation by City or its agents, City will be responsible.for protecting Company's existing improvements. c) Company and City agree that both parties will jointly use the Property pursuant to Code of Civil Procedure section 1240.630. All uses of the Property by either party shall be such as will not unduly interfere with the rights of the other party; uses of the property by either party which temporarily interfere with the use of the other party will be made only when reasonably necessary and will be terminated as soon as the necessity no longer exists. Each party agrees to notify the other of any significant interference. d) Each party retains the right to review and approve the specific locations of all facilities and improvements on the Property to avoid conflicts with existing and future uses of the Property. Such approvals shall be granted by written consent and those approvals shall not be unreasonably withheld. e) Except as expressly herein set forth, this Agreement shall not in any way alter, modify or terminate any of City's prior rights in the Property. f) Company shall have the right to remove, trim or top any vegetation, brush, tree or trees which may grow in or on the Property, and which in the opinion of Company may endanger or interfere with the proper operation or maintenance of Company's facilities, to the extent necessary to prevent any such interference or danger. g) This agreement shall inure to the benefit of and be binding upon the Company and the City and their respective successors and assigns. h) In the event Company acquires Company's Easement through court proceedings (i.e., an eminent domain action), Company shall request the Court to incorporate the terms of the Agreement in any Final Order of Condemnation in such proceedings. -2-50571273.v2 P153JOINT USE AGREEMENT S.C.E. Co., a corp., to City of Rancho Cucamonga Serial No. 71188A Project: Falcon Ridge IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by duly authorized officers at the date set forth above. -3-50571273.v2 SOUTHERN CALIFORNIA EDISON COMPANY, a corporation Anjeanette Barrett Project Manager Land Management Division Real Properties Department CITY OF RANCHO CUCAMONGA By:. _____________ _ L. Dennis Michael Mayor Attest:. ______________ _ Janice C. Reynolds City Clerk P154JOINT USE AGREEMENT S.C.E. Co., a corp., to City of Rancho Cucamonga Serial No. 71188A Project: Falcon Ridge A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of _____ _ On before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ____________ _ -4-50571273.v2 P155JOINT USE AGREEMENT S.C.E. Co., a corp., to City of Rancho Cucamonga Serial No. 71188A Project: Falcon Ridge A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of _____ _ On before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ____________ _ -5-50571273.v2 P156JOINT USE AGREEMENT S.C.E. Co., a corp., to City of Rancho Cucamonga Serial No. 71188A Project: Falcon Ridge A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of _____ _ On before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ____________ _ -6-50571273.v2 P157, .. ·4'-:;; 'I ,. • ~a1ll e., ~1 '/) Vicinity Map , f) Location of Proposed SCE Permanent Transmission Line Easement 1;, Pat~ f ,,. Af ·--• 4 q r 5i;u > < ~ootlo li a_Blvd~c:::~~-f ....... IS !: u W I '.fl,~5°1' • ~ ~' ,v I! ' I ... "l .. ~'}.) ~ \.r/ ~ -... .. w -,, v I .... ~-, c: uld, n lo I I I I Ar<ow•RI I / I -.... -/. ....... ---- < c ,.... ~· a. :"1,,1tt am 4., ~ c( ;:... .... -_; ...: :i: t, .::'- ~ -= ;., ,z = ~,:.:, .. ."'-''' u .._r:., ... ~~ ,. (::). ,;.,. ~},. 0 '"~ .-. ~ .. I ?., 1t Bow~ .s i ij!j,· ... ----- _r..es,tr ut A1; ... -· < "D ,. ~ ..::. -= ~J :u,o.~ Ri€ ~ • .. h1 11iilm Av• BUT' 11lCJI or, NorH· ATTACHMENT 2 P1580 EXHIBIT "8!' SHEET: 1 Of' 1 lHAT PORTION OF LOT A OF lRACT NO. 18870-1, IN lHE Cl1Y OF RANCHO CUCAMONGA, COUN1Y OF SAN BERNARDINO, STATE OF CALIFORNIA.. AS PER MAP RECORDED IN BOOK 340, PAGES 19 lHROUGH 28 MAPS. N89'0B'52"E (N89'23'35"E R1) 1545.20' L j. FOOTHILL BLVQ. SCALE: l "= 100' 100 200 N89'09'10"E 162.1-4' S00'50'50"E 70.00' ~ ARROW RTE. ------PRo.ECT NAME: ETIWANDA -FALCOtl RIDGE -ALDER 66kV M.S. 055-098 W.O. NO.: 801239483 NOT. NO.: 202916747 CITY: RANQiO CUCAMONGA COUNTY: SAN BERNARDINO STATE: CA SUR'tfYED BY: r:N/CI SCE F.B. REF.: DA'IE: 3/15/2016 1~.mJ DRAWN SY: .x; MAP REF.: lRACT MAP NO. 18870-1, M.B. 340/19-28 OIECKED BY: PPJMU LAND INFO.: M.H./G.S. SERIAL NO.: 711BBA FILE NAME:FALCONRIOGE SN 71188A.DWG ATTACHMENT 3 P159DATE: April 17, 2017 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Danielle Boldt, Chief of Police ~ \L .... Lori Sassoon, Deputy City Manager/Administrative ServicesVV' J SUBJECT: CONSIDERATION OF FIRST READING OF ORDINANCE 905, ADDING CHAPTER 10.76 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING CITY TOWING SERVICES RECOMMENDATION: It is recommended that the City Council approve first reading of Ordinance 905, adding Chapter 10. 76 of the Rancho Cucamonga Municipal Code regarding City towing services. BACKGROUND: As part of its regular law enforcement work, the Rancho Cucamonga Police Department initiates vehicle tows on a routine basis, totaling 7,000-8,000 tows annually, the majority of which are from vehicle collisions. The department has traditionally rotated requests for tows among eight (8) tow carriers that have been selected through an annual qualification process used by the San Bernardino County Sheriff's Department. While the use of the County tow rotation has provided satisfactory services, it does not provide revenue to offset the costs of the administration of the tow program. In many other cities, both contract and full service, participating tow carriers pay towing service fees to the city as a condition of participation in the tow rotation. Securing such additional revenue would allow the City to invest in additional public safety programs and personnel for the benefit of all residents and businesses. ANALYSIS: First reading of Ordinance 905 is the first step toward adopting the City's own towing services program for Rancho Cucamonga. The ordinance is modeled after ordinances establishing similar programs in other cities. Highlights of the ordinance include the following: • The City Manager would be authorized to enter into Tow Services Agreements with up to five (5) tow carriers, upon the recommendation of the Police Chief. Carriers would be selected through an open application process. • Tow carriers would be required to indemnify the City from all liability. • Tow carrier rates would be limited to those approved in their tow services agreements. Page 1 of 2 P160• Tow carriers will be required to pay the City an administrative fee for processing their application, and a flat monthly fee for participation in the tow rotation. Tow carriers are prohibited from passing through these City fees to their tow customers. The amount of the administrative fee and the flat monthly fee would be set by the City Council at a later date following a public hearing. Many of the other details regarding the operations of the tow rotation would be found in the Tow Services Agreements that the City Manager would execute with each tow carrier. These agreements, including the detailed performance requirements, would be the same for all operators and are largely modeled after the agreements currently used by the Sheriff's Department. A draft of this agreement is found in Attachment B. If the City Council approves first reading of the ordinance, the tentative timeline for selecting tow carriers and beginning the City's new tow rotation would be as follows: Second reading of Ordinance 905, and consideration of a May 3, 2017 resolution establishing tow franchise and administrative fees paid by tow carriers May 8, 2017 Release Request for Applications June 5, 2017 Applications due to Police Department June 20, 2017 Service Agreements awarded FISCAL IMPACT: Creation of the City's own tow service rotation will provide additional revenue to the Police Department. In the resolution to be presented on May 3, staff will be recommending a flat fee of $5,000 per month per tow carrier. This would provide an additional $300,000 in annual revenue to the Department. COUNCIL GOAL(S) ADDRESSED: (if applicable) This item addresses City Council Goal(s): N/A ATTACHMENTS: Attachment 1 -Ordinance 905 Attachment 2 -Draft Tow Services Agreement Page 2 of 2 P161ORDINANCE NO. 905 ORDINANCE 905 OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADDING CHAPTER 10.76 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING CITY TOWING SERVICES THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY ORDAINS AS FOLLOWS: SECTION 1. A new Chapter 10.76 is hereby added to the Rancho Cucamonga Municipal Code to read as follows: "10.76.010 City Towing Services 10.76.010 Purpose This chapter is intended to provide the City in general and the police department in particular with an expedient means for moving damaged, disabled, abandoned, and illegally parked vehicles, and those vehicles that must be removed for safekeeping or other lawful reasons from the streets and highways of the city. This chapter is also intended to provide a dependable towing service to the city through the establishment of a rotational towing system with reasonable standards for city-related vehicle towing services. 10.76.020 Definitions For purposes of this chapter the following terms shall have the meanings set forth in this section. "City Manager" means the City Manager of the City of Rancho Cucamonga or his or her designee. "Police Chief' means the Police Chief of the City of Rancho Cucamonga or his or her designee. "Police towing" means towing of vehicles to impound or to other locations and the storage of such vehicles as ordered and designated by authorized members of the Rancho Cucamonga Police Department, including but not limited to tows initiated by the Police Department at the request of members of the public. "Police towing services agreement" means an agreement to provide police towing services approved pursuant to this chapter. "Tow service operator" means any person who has a current police towing services agreement with the City. 1 ATTACHMENT 1 P16210. 76.030 Unlawful Solicitation and Services A. No person shall solicit or provide police towing services unless pursuant to and in compliance with all terms and conditions of a Police Towing Services Agreement that has been approved pursuant to this chapter. B. No person shall solicit any police towing services at the scene of an accident without having first been called by the owner or operator of the disabled vehicle or by the police department. 10. 76.040 Police towing services agreements A. The City Manager shall have the authority to enter into police towing services agreements with no more than five qualified towing service operators on such terms and conditions that are consistent with this chapter and any regulations adopted pursuant to section 10.76.050 as he or she deems necessary to protect the public health, safety, and welfare. Without limitation, all police towing services agreement shall provide as follows: 1. All police towing services agreements shall require the tow service operator to provide on-call police towing services on a rotational basis. The City Manager shall establish a rotation system that allows every tow operator a reasonably similar opportunity. 2. All police towing services agreements shall run concurrently and on substantially the same material terms and conditions for a period designated by said agreement until earlier terminated pursuant to the terms thereto or as provided by this chapter or the any regulations adopted pursuant to section 10.76.050. 3. All police towing services agreements shall require the tow service operator to indemnify, defend, and hold harmless the city against and from any and all claims or suits for damages or injury arising from the operator's performance pursuant to the agreement and this chapter. 4. All police towing services agreements shall prohibit the tow service operator from charging more than the maximum rates established pursuant to this chapter and from passing the amount of any fees owed to the City by the tow service operator through to any member of the public. B. All persons wishing to enter into a police towing services agreement with the City shall submit a written application on a form specified by 2 P163the City Manager and include such information as the City Manager deems necessary to determine the applicant's qualifications. The City Manager, upon the recommendation of the Police Chief, is authorized to approve police towing services agreements based on compliance with this chapter, any regulations adopted pursuant to section 10.76.050. The City Manager shall provide written notice to all applicants as to whether their applications have been approved or denied. 10. 76.050 Adoption of Rules and Regulations The City Council, by resolution, may adopt rules and regulations applicable to the administration of this chapter, the selection of tow service operators to provide police towing services, and the duties and procedures with which towing service operators must comply while providing police towing services pursuant to this chapter. Such rules and regulations, upon being filed with the city clerk, shall constitute enforceable provisions of this chapter and shall be subject to enforcement as provided herein. Violations of the rules and regulations adopted pursuant to this section shall be punishable in accordance with section 1.12.010 of this Code. 10. 76.060 Fees; Establishment of Maximum Rates A. The City shall charge applicants an administrative fee to cover the City's cost to review all materials submitted in accordance with this chapter and for ongoing enforcement of this chapter. The amount of the administrative fee shall be established by City Council resolution and updated as necessary. Fees may be charged for staff time and materials associated with assessing applications to be placed on the rotation list. B. In addition to the administrative fee in paragraph A above, all tow service operators shall pay the City a uniform flat fee during the term of each police towing services agreement, the amount of which shall be established by City Council resolution. This fee shall not be passed through to persons receiving police towing services. C. The Police Chief shall determine the maximum chargeable fees and rates charged to the owner of the towed vehicle for police towing services after reviewing the rates allowed in neighboring communities and operating data supplied by operators. The Police Chief may from time to time review the fees and modify them as necessary to comply with this section. For towing services provided under this article, the operator shall charge no more than the rate fixed by the Police Chief. The tow service operator shall maintain the business records of all rates charged and collected for towing services for a period of four years." 3 P164SECTION 2. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law. 2017. PASSED, APPROVED, AND ADOPTED this __ day of _____ _ Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2017, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2017, by the following vote: AYES: NOES: ABSENT: ABSTAINED: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: ATIEST: ___________ _ 4 Janice Reynolds City Clerk P165Attachment 2 -DRAFT Tow Service Agreement RANCHO CUCAMONGA POLICE DEPARTMENT TOW SERVICE AGREEMENT (TSA) 2017-2019 This TSA (as defined in Attachment A) contains rules and regulations that a company agrees to comply with in order to provide tow services to the Rancho Cucamonga Police Department (RCPD). Participation in the RCPD Rotation Tow Program is voluntary. Compliance with all of the terms and conditions of the TSA is mandatory for tow companies participating in the RCPD Rotation Tow Program. An Operator (as defined in Attachment A), by agreeing to participate in the program, does not establish an employment relationship with the RCPD or the City of Rancho Cucamonga, and is not acting as an agent for the RCPD or City of Rancho Cucamonga when performing services under the Agreement. For clarification purposes, definitions are contained in Attachment A. Attachment B contains a summarized listing of California Vehicle Code (CVC) and Civil Code laws applicable to all tow companies in the State of California. Attachment C contains a listing of tow truck equipment specifications and equiprnent use requirements (as defined in Attachment A) applicable to all RCPD rotation tow Operators. Attachment D contains instructions for completing and submitting required application materials. It is the policy of the RCPD to accept for placement on a RCPD rotation tow list nor more than five (5) qualified Operator-applicants as the Ct.lief of Rolice determines, after taking into account all selection crite ia and the public we fare, can 15e reasonably and practically utilized and administered by tqe BCPD for a particular Tow District. All RCPD rotation tow list applicants shall be fairly and objectivelY. evaluated by the Chief of Police applying the same prescribed niform selection criteria. i'o be accepted for placement on a RCPD rotation tow list, all applicants must meet req ired minimum standards for each selection criterion. Generally, applicants being considered for acceptance for placement on the RCPD rotation tow list must have first bee accepted by the area California Highway Patrol office. The selection criteria are as follows: 1) inventory and conqitlon of tow vehicles and other tow-related equipment 2) variety of tow vehicles available 3) commercial tow capability 4) storage capacity of storage facility and/or storage yard 5) security and safety of storage facility and/or storage yard 6) cleanliness of storage facility and/or storage yard 7) availability of indoor storage for search warrant execution and evidence processing of impounded vehicles 8) for-hire towing experience ATTACHMENT 2 -1-11231-0001\205864 h 2 doc P1669) disciplinary record while operating as a for-hire towing company 10) record of law compliance 11) record-keeping practices 12) history of response time to law enforcement service calls and to vehicle owners retrieving vehicles 13) reasonableness of towing and storage fee rates 14) geographical proximity to Rancho Cucamo 15) past cooperation with law enforcement 16) honesty and integrity 17) safety record as a for-hire tow company and bailee-18) compliance with all applicable laws The prescribed selection criteria s all oe u iformly, fairly, and objectively applied by the Chief of Police in evaluating every a1wlicant who applies for placement on a RCPD rotation tow list. At the time applications ar colilsidered, after taking into account all selection criteria and the public welfare, those qpali 1ed ~pplicants who are deemed to best meet the RCPD's needs shall be 12lacecd on a RCJ;D rotation tow list, up to the maximum number of five (5) Operators. Applicants without previous particii:?ation on a !'{CPD rotation tow list may provide along with their applicatiori letters of reference relating to their previous for-hire towing experience and/or telephone numbers ef P-ersonal, business, and/or law enforcement references who can l::>e contacted concerning this. -2-11231-00011205864 h 2 doc P167Attachment 2 -DRAFT Tow Service Agreement TABLE OF CONTENTS ELEMENT PAGE 1. ROTATION TOW SERVICE ....................................................................................... 4 2. THIS ELEMENT INTENTIONALLY LEFT BLANK ...................................................... 6 3. TOW TRUCK CLASSIFICATIONS ............................................................................. 6 4. TOW COMPANY EMPLOYEES ................................................................................. 8 5. RATES ................................................................................... , ................................... 10 6. COLLUSION ............................................................................................................. 14 7. RESPONSE TO CALLS .............................................. , ............................................ 15 8. STORAGE FACILITY ............................................................................................... 16 9. INSURANCE ........................................................................................................... 18 10. INSPECTIONS .......................................................................................................... 19 11. BUSINESS RECORDS ................................ , .......................................................... 20 12. FINANCIAL INTEREST ......................................... , ............................................... 20 13. MEET AND CONFER REQUIREMENTS ................................................................ 21 14. DEMEANOR AND CONDUCT .......................................•......................................... 21 15. COMPLIANCE WITH LAW ................................................. ,.~,, .................................. 22 16. BUSINESS WITH PUBLIC OFFICIAL.:S AND EMPLOYEES ..................................... 23 17. 18. DISC! PLI N&RY. ACTIONS ....................................................................................... 24 19. HEARING/APPEA~ ...................... -............................................................................. 27 20. 21. .AiDVERTISING ......................................................................................................... 27 22. @ANCELATION, TERMINATION AND EXEMPTIONS ............................................. 28 23. CONFLICTING CITY ORDINJANCE OR WRITTEN POLICY PROVISION EXC~PTION ............................................................................................................ 28 24. TERM OF AGREEMENif ......................................................................................... 29 25. OPERATOR APPROVAL ......................................................................................... 29 ATIACHMENT A DEEFINITIONS ATIACHMENT B APPLICABLE CALIFORNIA VEHICLE CODE AND CIVIL CODE PROVISIONS ATIACHMENT C SPECIFICATIONS AND USE REQUIREMENTS ATIACHMENT D INSTRUCTIONS FOR COMPLETING THE RCPD TOW SERVICE AGREEMENT APPLICATION FORM ATIACHMENT E APPLICATION FOR TOW SERVICE AGREEMENT -3-I 1231-000 I \205864 I\ 2 doc P168Attachment 2 -DRAFT Tow Service Agreement 1. ROTATION TOW SERVICE A. Exceptions to compliance with the TSA shall not be authorized by verbal agreement. Any exception must be documented as a written addendum to the TSA that has been approved by the Chief of Police. B. An Operator shall have a business office and storage facility located within maximum radius for the location of a business office from the City established by the Chief of Police unless he or she waives this requirement. A secondary storage facility does not qualify as a location within the maximum radius unless this requirement is waived in writing by the Chief of Police based on a specific need. C. To ensure an equitable distribution of calls, RCPD shall maintain separate rotation tow lists for each class of tow tmck. D. RCPD shall maintain separate rotation tow lists for salvage and recovery operations involving large commercial veh"cles, as defined by the Chief of Police. Operators on the rotation Salvage a a Recovery list shall respond as follows: 1) At least one (1) ariver who has five (5) verifiable years' for-hire salvage and recovery exp.erience. 2) A minimum of two (2) tow trucks. The minimum two (2) tow truck response shall be one (1) Class D tow truck and one (1) Class C tow truck. 3) @ependin~ en RCPD's needs and a tow Operator's equipment availability, tlie 61:iief ef Police may allow an Operator to respond with two (g) Cfass C tow true s to meet the tow truck minimum response. Fer those tow Operators that are unable to meet the two truck minimum respense, the Operator assigned the initial call may, subjeet to prior agreement with the Chief of Police, request a specific Operater for assistance to meet the minimum standard of (1) Class D tow truck and (1) Class C tow truck or two (2) Class C tow trucks. E. Nothing in the TSA shall prohibit the Chief of Police, supervisor or scene manager from requesting a specific tow company when, in their opinion, the necessary resources to clear a hazard as expeditiously as possible are not available from the tow company currently at the top of the rotation tow list. In such an instance, the tow company selected would be the next tow company on the list that has the qualifications (equipment, skills, timeliness, etc.) to provide the required service. After the request, the selected company would then go to the bottom of the rotation tow. Tow companies on the same list that were bypassed would remain in the same order until their selection for a rotation tow for which they are qualified. -4-11231-000 I \2058641 v2 doc P169F. Nothing shall prohibit a Class B, C, or D Operator from maintaining a place on a lighter class rotation tow list, provided the tow truck meets the equipment specifications for that class of operation. G. Regardless of the class of tow truck utilized or responding to the call, charges shall not be more than for the class of vehicle towed or serviced, except where vehicle recovery operations (a defined in Attachment A) require a larger class of tow truck. H. A call to an Operator shall constitute one turn Olil the list and the Operator shall be moved to the bottom of the list. This includes when the Operator fails to answer the phone, is unable to respo d, is unable to perform the required service, refuses to respond or provides rvice, or is cancelled due to excessive response time. If it is eetermined that the Operator is not needed and is cancelled by the RCPD, up to and inelucfng arrival at the scene, there shall be no charges arnd the Operator will be P,laced back at the top of the list. 1) If the Operator is cancelled by the vehicle's owner or agent prior to the Operator taking possession (as defined in Attachment A) of the vehicle, there shall'be no charges for towing. The Operator shall immediately contact tlile RCPD and advise it of the cancellation. The Operator shall then be placecl back at the top of the list. 2) If servi~e. other tlian · t0wing and r.ecovery, has begun and is caneelled !!>¥ the vehicle' owner or agent, the Operator may charge ene-half of the regular !lie· rly service charges, for the time expended en the call. For purposes of cancellation, service begins when ph~sical werik en the vehiele has begun--not the response. No lien shall arise for tlie ·servie·e unless the Operator has presented a written statement to the vehicle's owner or agent for the signed authorizatien of services to be performed. 3) The OP.erator shall not attempt to take possession of the vehicle in order to establish a lien for any non-towing services performed, or begun and subsequently cancelled, when not entitled to such lien by law. (Refer to California Civil Code section 3068.1 for when a lien begins.) I. Generally, an Operator may dispatch more than one tow truck to a multi-vehicle collision scene in response to a rotation tow call. J. If two or more Operators are called to the same incident, distribution of the vehicles shall be at the discretion of the RCPD Incident Commander (as defined in Attachment A). K. The RCPD Incident Commander may direct a RCPD rotation tow Operator to move vehicles to help clear a roadway or for lifesaving operations. -5-11231-000 I \20586-1 h 2 do~ P170Operators shall provide the assistance as directed. There shall be no charge for this assistance, and the assistance provided shall not change the Operator's place in the rotation. L. Operators applying for a rotation tow listing shall have a minimum of three (3) years verifiable for-hire-towing experience, as an owner or principal, prior to the final filing date of an enrollment period in order to qualify for a RCPD rotation tow listing. 1) Operators currently on a RCPD rotation list and having less than the required three year experience are exempt from this provision. 2) Ownership status will be investigated and determined by the RCPD. M. The Chief of Police or his/her designee may request tow services outside the normal rotation on a special needs basis, including but not limited to, special enforcement activities, safety checkpoints, and D.tJ.I. checkpoints. 2. THIS ELEMENT INTENTIONALLY LEFt BLANK 3. TOW TRUCK CLASSIFICATIONS A. An Operator shall equip and mairitain tow twck(s) covered under this Agreement in accordance with the provision~ set forth in the California Vehicle C0de, :Jitle 13 of tbe California Code of Regulations, the specifications contained in ttiis Agreement, and consistent with industry standards and practiees. 1) Notwithstanding California Vehicle Code section 615, all tow trucks shall have recoveiy capabilities, wheel lift capabilities, and a boom meetirag the specifications contained in this Agreement. For the purpose of this Agreement, "a trailer for hire that is being used to transport a vehicle" shall not qualify as a primary tow truck for rotation tow lists. At the discretion of the Chief of Police, an Operator who has a car carrier may be exempted from the recovery, wheel lift, and boom capability requirements. However, the car carrier must be an additional unit. B. A violation of the Gross Vehicle Weight Rating (GVWR) and safe loading requirements of a tow truck shall be cause for immediate suspension (as defined in Attachment A). This includes exceeding the tow truck's GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or not maintaining 50% of the tow truck's unladen weight on the front axle when lifting/carrying a load. -6-11231-0001\20586.J I v2 doc P171C. There will be four classes of tow trucks covered under this Agreement. The Chief of Police may require more than one tow truck in each class in Tow Districts where rapid response for congestion relief is required. 1) Class A -Light Duty a) An Operator shall maintain a minimum of one tow truck that has a manufacturer's GVWR of at least 14,000 pounds. Class A equipment specifications can be found in Attachment C of this Agreement. (1) The Chief of Police may require that one of the additional required tow trucks be a car carrier in areas where rapid response for congestion relief is required or where the neea exists based upon the type of vehicles towed. b) A "trailer for hire" shall not be aJwroved for listing as a Class A tow truck. c) Tow cotnP-anies whose equipment had previously been approvea and continuously use, on rotation for the RCPD and owned by t e same Operator, but do not have wheel lift capabilities, may apply for i:l d receive a Class A rotation tow listing. 2) Class B -Medium Duty 11 ~J 1-000 I 120586.J I,~ doc a) An Operator shall maintain a minimum of one tow truck with a GVWR of at least 26,001 pounds. The truck shall be capable of providing and maintaining continuous air to the towed vehicle. All Class B tow trucks with a GVWR of less than 26,001 pounds currently approved for RCPD Class B rotation tow lists will be allowed to remain on the Class B rotation list until June 30, 2010. Class B equipment specifications can be found in Attachment C of this Agreement. Tow Companies continuously used on rotation for RCPD, whose equipment was previously approved and owned by the same Operator but lacks air brakes, and/or a tractor protection valve or device, may apply for and receive a Class B rotation tow listing if the tow truck is capable of supplying continuous air to the towed vehicle from its engine mounted air compressor and its equipped with an air gauge. -7- P1723) Class C -Heavy Duty a) An Operator shall maintain at least one three-axle tow truck with a GVWR of at least 48,000 pounds. The truck shall be equipped with air brakes and must be capable of providing and maintaining continuous air to the towed vehicle. All Class C tow trucks with a GVWR of less than 48,000 pounds currently approved for RCPD Class C rotation tow lists will be allowed to remain on the Class C rotation list until June 30, 2010. Class C equipment spec"fications can be found in Attachment C of this Agreement. 4) Class D -Super Heavy Duty a) An Operator shall maintain at least one tfiFee-axle tow truck with a GVWR of at least 52,000 pounds. q:fie truck shall be equipped with air buakes and must be capable of providing and maintaining continuous air tq the towed vehiqle. All Class D tow trucks with a 6VWR of less than 52,000 pounds currently approved for RCPm> Class D rotation tow lists will be allowed to remain on the €lass D rotation list until June 30, 2010. Cl ss D eq1,.1ipment ~pacifications can be found in Attachment€ of this Agr.eement. D. To properly am:l safely tow am:l service tlile wide variety of vehicles being operated on the hi@hway, a 0 ing procedure may require the use of auxiliary equipment specifically designed for the purpose. This auxiliary equipment should be used when appropriate. A listing of service and auxiliary ee::iuipment f0r each classification can be found in Attachment C of this Agreelillent. E., Only tew truck apr:,roved by the RCPD to participate in the RCPD Rotation Tow Program ma¥ be used by qualified Operators selected after open enrollmen under this Agreement. 4. TOW COMPANY EMPLOYEES A. The Oper~t0 shall ensure all Employees of the tow company including tow true!<' drivers, and/or Employees/independent contractors responding to calls, having contact or access with vehicles towed, or having contact or access to administrative records, initiated by the RCPD are qualified and competent Employees of his/her company. The Operator shall ensure that the tow truck drivers are trained and proficient in the use of th~ tow truck and related equipment, including, but not limited to, the procedures necessary for the safe towing and recovery of the various types of vehicles serviced through RCPD rotation. The Operator shall ensure tow truck drivers responding to a call initiated by RCPD have one of the following: -8-11231-00011205864 h 2 doc P1731) A minimum of five years or more of tow truck driver experience verified in writing by the tow Operator and driver. A minimum of five years or more of tow truck driver experience verified in writing by the tow Operator and driver. 2) Documentation that the driver has completed a tow truck driver training program deemed acceptable by the Chief of Police. Documentation of the above-mentioned experience or training shall be submitted with the Tow Operator/Driver Information form. B. The Class A (1) license must be endorsed to allow operation of special vehicle configurations and/or special cargoes (refer to Attachment B). C. Tow drivers shall perform all towing am:f recovery operations in the safest and most expedient manner possible. ow truck drivers shall be at least 18 years of age and shall possess the.,following minimum class driver's license: 1) Class A tow truck -A valid Class C license or a valid Class A license with valid medical certificate 2) Class B tow truck-A valid Class C license for non-regulated vehicles or a valid Class A license with valid medical certificate for regulated vehicles pursuant to California Vehicle Code section 34500 3) Class C tow truck -A valid Class A license with valid medical certificate D. The Operator shall maintain a current list of drivers and Employees. The Operator shall provide a current list of his/her drivers and Employees to the RCPD upon implementation of this Agreement. The Operator shall notify the RCPD upon any change in driver status or Employee status, including the addition of any new driver(s) or Employee, or the deletion of any driver or Employee. An updated list shall be provided to the RCPD within seven calendar days of any change in driver or Employee status. This includes all Employees having contact or access with vehicles towed, or having contact or access to administrative records. 2) Operators shall, as a minimum, continuously maintain the following written or computerized record information for each Employee: a) Full name -9-11231-000 I \2058641 v2 doc P174b) Date of birth c) California driver's license number d) Copy of valid medical certificate (if required by type of license possessed) e) Job title/description f) Current home address g) Current home telephone number h) Type(s) of truck(s) driver has been trained and instructed to operate E. All tow truck drivers and owner/0perators shall be enrolled in the Employer Pull Notice Program (EPN). 1) Upon the addition of new (jrivers, an Operator will be granted a maximum of 30 days to enroll drivers in the Pull Notice Program. 2) Pull Notices shall be keRt 00 file, signed and dated by the Operator. 3) F. Uniforms: RCPD rotation tow c:lriivers shall wear an identifiable uniform shirt displaying the company and driver's names while engaged in RCPD rotation tow operations. They. will not we r any hat, head covering, or garment that displays any logo other than the logo of the Operator. G. Safety Vests: RCPD rotation tow drivers shall wear a safety vest or reflectorized clothing, meeting Occupational Safety and Health Administratio11 (OSHA) requirements. H. All Employees of the owner/Operator shall be subject to a criminal background check and meet the requirements of the Chief of Police regarding µ,ast criminal convictions, parole status, and probation status. 5. RATES A. Fees charged for response to calls originating from the RCPD shall be reasonable and not in excess of the maximum chargeable rates established by the Chief of Police. -10-11231-0001\20586-11\ 2 doc P175B. The the fees charged will be determined in the following manner: 1) Generally, if the Operator for the RCPD is also an Operator for the California Highway Patrol (CHP), the rates established by the CHP will be applied by the RCPD, unless a different rate has been approved by the Chief of Police. 2) If a different rate has been approved, the Operator shall submit two retail hourly rates to the Chief of Police, one rate for calls originating during normal business hours and one rate fo calls originating after business hours, along with any other materials and information on industry standards and practices the O erator wishes to present to support the reasonableness of the sub itted fees. The Chief of Police shall determine the validity and reasonableness of the submitted rates based on a review of the Operator's submitted materials, the rates submitted by other Operators, and industry standards and practices concerning rates charged for similar services provided in response to requests initiated by other public agencies or private persons. a) Validity will l:>e based upon telephone quotes, posted rates, charges to eta··1 customers, and other relevant criteria. Any submitted rate in excess of an Operator's retail rate (as defined in Attachment~~ will be considered invalid and will not l:>e aecepted. An Operator wrno submits an invalid rate shall not be allowed to resubmit a new rate and will be disqualified from RCPD rotatio tow listing until the next enrollment period. b) Reas0r1a6teness shall be determined as compared to other rates. An Openat0rtwho submits a rate that is determined to l:>e excessive but not invalid shall be allowed to resubmit his/fler rates only once. C. In an effort. to remain competitive in the open market, the Operator may lower retail rates at any time by notifying the RCPD. When an Operator lowers his/her retail rate, that retail rate becomes the new approved RCPD rate. Operators may only raise rates for RCPD calls during enrollment periods, and only upon approval by the Chief of Police. Rates for RCPD calls shall remain at the lowest retail rate until the next enrollment period. D. Only the approved hourly rates and storage fees for this year will be used. Any Operator who charges rates above the approved hourly rates for a RCPD call shall be in violation of this Agreement and subject to disciplinary action. E. The rate for towing shall be computed from portal to portal (as defined in Attachment A). Time expended shall be charged at a rate not to exceed the -11-11231-000 I \20586-11 v2 doc P176hourly rate. Time expended in excess of the minimums shall also be at the hourly rate in no more than one minute increments. There shall be no additional charges for mileage, labor, fuel, oil, coolant, or for an Operator's time to release a vehicle when the storage facility is not at the same location where the request for release is received, and the request for release of the vehicle is made within normal business hours. 1) The Operator may charge up to a thirty-minute minimum per call for any service or tow which is performed when the vehicle Operator or agent is present and the vehicle is not stored at the direction of an officer (as defined in Attachment A). 2) The Operator may charge up to ·a one-hour minimum per call on responses which result in star.age of a vehicle at the direction of a RCPD officer. 3) The Operator shall base towing charges upon the class of vehicle being towed regardless of the class of truck used, except when vehicle recovery operations ,eguire a larger class truck. F. Rates for a service call (el!lt of. gas, locko I ts, tire changes, snow removal, and other problems) shall l:>e frem portal t0 end of service, and may be at the hourly rate with up t0 a thirfy-minute minimum. Charges in excess of thirty minutes o,ay be chargJed in no r.m0re tt,an one-minute increments. G. 1) For special eperations involving Class B, C, and D tow trucks, the Operator. shall sl!lb it his/lier proposed fees for vehicle recovery operatiens and load salvage operations (as defined in Attachment A) to the ~hief of Police in advance for approval. Fees shall be reasonable and consistent with industry standards and practices for similar operations. Charges in excess of thirty· minutes may be chaliged in n0 more than one-minute increments. 2) Operators on the two (2) tow truck Salvage and Recovery list may charge a minimum two-hour rate. If it is determined that only one tr1:.1ek is required, the second truck may claim portal to portal and time expended on scene until determination was made that it was not required. a) Hourly rates shall be established for the following: (1) Auxiliary and contracted equipment, e.g., airbags, converter gear/dolly, additional trailers, fork lift, front loaders and the like -12-11231-000 I \20586.J I v2 do~ P177(2) Contracted equipment, e.g., airbags, converter gear/dolly, additional trailers, forklifts, scoop loaders, and the like. (3) Contract labor. b) The Chief of Police shall determine whether the submitted fees for these types of operations are reasonable, based upon the proposed fees submitted by all Operators and a comparison to industry standards ana practices for similar operations. 3) Operators shall submit a markup rate (percentage of the cost to the Operator) for retail equipment ana specializea labor not otherwise listed on the application. 4) If an Operator performs a service for which a required rate was not submitted to, and approved by, the RCPD, the Operator shall only be entitled to charge for the actual cost of that service plus 1 O percent. For example: If a contract labor rate was not submitted to the RCPD, the O eliator may only charge for the actual rate paid for the labor plus 10 ~ercent. 5) The total fees char.ged for after hou s release shall be no more than one-half the houri rate, ancl shal only be allowed if there is no person on duty at the storage facility for release and a call back is required outside normal business hours. 6) Operator shall tow any RCl?D vehicle or motorcycle free of charge. ,,., _ __.7-) When requested by an RCPD Incident Commander for investigative purposes, Operator shall tow any vehicle or motorcycle free of charge, provided that if RCPD does not release the vehicle or motorcycle to the Operator after 30 days, the Operator may submit a claim for reimbursement for the services provided. H. Storage Fees 1) The Operator shall submit his/her proposed storage fees, for inside and outside storage, to the Chief of Police. The Chief of Police shall determine the reasonableness of the fees for inside and outside storage, based upon the average of the proposed fees submitted by those applying for rotation and any information submitted concerning industry standards and practices. 2) The Operator shall display in plain view at all cashiers' stations, a sign as described in California Civil Code section 3070(d)(2)(E) -13-11231-000 I \20586.J I v2 doc P178disclosing all storage fees and charges in force, including the maximum storage rate. . 3) Vehicles stored 24 hours or less shall be charged for no more than one day of storage. Each day thereafter shall be calculated by calendar day. I. The approved schedule of rates charged by the Operator shall be available in the tow truck, and shall be presented upon demand to the person(s) for whom the tow services were provided, or his~li'ieli agent, or any RCPD deputy at the scene. J. Rate requirements represent the maximum. rates of fees an Operator may charge on a RCPD call. An Operator is not precludec,i from charging less when deemed appropriate by the Of:)erator. These re~uirements shall not be construed as requiring a charge when an Operator would not normally charge for such service. K. No Operator or Employee shall refer to anY, rate as the minimum required or set by the RCPD. L. Any proposed changes to the rnte schedule submitted as part of the TSA shall be submitted at least thifl!Y (30) days before the rate change is proposed to take effect. Tne proposee change$ to the rate schedule shall be reviewed in accordance with all applicable terms of the TSA to determine the reasonableness of the pr0p0sed changes. M. Approved Rates: Only the approv.ed hourly rates and storage fees for this year will be used. Any modification made by the owner/operator or their Employees to exceea these rates without prior written authorization from the Chief of Police will result in suspension or termination. 6. €0LLUSION A. An Operator and/or applicant shall not conspire, attempt to conspire, or commit any other act of collusion, with any other Operator or applicant for the purpose· ofi secretly, or otherwise, establishing an unfair understanding regarding rates or conditions to this Agreement that would bring about any unfair condition which could be prejudicial to the RCPD, the motoring public, or other Operator(s). Examples of "collusion" include, but are not limited to: conspiracy by any Operator(s) to establish artificially high or low rate(s) for services performed pursuant to this Agreement, conspiracy or attempt to circumvent the midterm review process, and the like. B. A finding by the RCPD that any Operator or applicant has been involved in collusion shall be cause for denial of an application or shall nullify this -14-I 1231-0001\205864 I v2 doc P179Agreement. Any Operator or applicant found to be involved in any act, or attempted act of collusion, shall be disqualified from participation on the RCPD rotation tow list for the current term, plus three years, in Rancho Cucamonga. 7. RESPONSE TO CALLS A. The Operator shall respond to RCPD calls 24 hours a day, seven days a week, within the maximum response time established by the Chief of Police and as specified in Element 1, Tow Districts, of this Agreement. The Operator shall respond with a tow truck of the class required to tow the vehicle specified by the RCPD. The Operator shall advise RCPD dispatch, at the time of notification, if he/she is either unable to respond or unable to meet the maximum response time. If, a er accepting the call, the Operator is unable to respond or will be delayed in responding, the Operator shall immediately notify the appropriate RCPD Communications Center. The Operator shall not assign any alls to other t w Operators. B. A failure to respond and perform requir.ed owing or service and/or repeated failure(s) to meet the maximum response time requirements shall constitute failure to comply with tlile terms and conditions of this Agreement. 1) The Chief of Police may take immeaiate disciplinary action for any flagrant violation of the requirement to respond within the maximum response time. 2) When an Operator will me temporarily unavailable to provide services due to a pref:)lanned/sche<:luled activity, e.g., vacation, maintenance, medjcal leave, 01' ether 9000 cause, he/she shall notify the RCPD at least 221-Jilours p i0r. t0 tlile date that services will be unavailable, noting the times and dates of the unavailability. C. The Operator, or his/her Employee(s) responding to a RCPD call, shall perform the towing 0~ service required for which he/she was called. This requirement may be waived by the RCPD Incident Commander if the requested e<1.1uipment is inadequate for the service to be performed. D. Any refusal to respond or to perform the required towing or service will subject the Operator to suspension or termination, if deemed appropriate by the Chief of Police. E. An Operator shall not respond to a RCPD call assigned to another Operator unless requested to do so by the RCPD. 1) There may be times when the Operator assigned the initial RCPD call may require the assistance of an additional Operator at the scene. The Operator assigned the initial call may, subject to prior agreement with the RCPD Incident Commander, request a specific -15-I 123 1-000 I \2058641 v2 doc P180Operator (on the rotation tow list) to assist him/her. The request shall be routed to the additional Operator through the RCPD. 2) There may be times when an Operator, who was not called to a scene, comes upon a collision/scene where a vehicle or vehicles are blocking a roadway and a RCPD deputy requests his/her assistance in clearing the roadway. In such a case, the Operator may be requested to move the vehicle to a safe location, as directed by the deputy, and leave it. There shall be no c age for this assistance, and the assistance provided shall not char:1ge~the Operator's place in the rotation. F. Only the tow truck personnel and equipmen requested shall respond to a RCPD call. Additional tow truck personnel and equi12m nt shall be utilized only upon the approval of the RCPD Incident Commander. This shall not preclude the Operator from responding to an incident to ascertain if additional assistance or equipment is required. There shall be no additional charge for any personnel or equipment that is not necessary to.perform the required service. 8. STORAGE FACILITY A. The Operator shall be responsible for maintaining adequate security of vehicles and property at the place of storage. As a minimum, a clean fenced or enclosed a~a shall be pr.ovidea. lne Operator is responsible for the reasonable care, custody, and control of any property contained in towed or stored vehicles. The storage yard must conform to all local zoning use requirements then in effect and ha~e any required permits to operate at that location. B. :rhe Operator shall obtain written approval from the RCPD prior to the removal of any property from a stored or impounded vehicle and shall provide a receip , with a copy placed in the stored vehicle, for all removed property. 1) With approval from the RCPD, the Operator shall release personal property from an impounded vehicle at the request of the vehicle owner or his/her agent. 11231-0001\2058641 v2.doc a) There shall be no charge for the release of personal property during normal business hours. Operators may charge an after-hours release fee for property released after normal business hours. The fees charged shall be consistent with the after-hours vehicle release provisions. All persons requesting release of personal property will be notified of those fees at the time the request is made. -16- P181b) Personal property is considered to be items that are not affixed to the vehicle. (1) Personal property includes: papers, transportable cellular telephones, portable radios and/or portable stereo equipment, clothes, luggage, tools, and all other unaffixed contents. (2) Items of personal property in stored vehicle that are not required as evidence s · all be released upon request of the vehicle owner r his/her agent. (3) C. The primary storage facility shall n0rmally be at the same ocation as the business address. If not at the same location, there shall be , o charge for any additional distance traveled to and from a secondary lo€ation. The vehicle and/or personal property shall be released at the primary storage facility or place of busir.iess (when the primary storage facility _and the place of business are not at the same locatien) upon request of the owner or a person having a legal entitlement to the vehicle and/or property. 1) Prior to the utilizafion of new stofage facilities that were not listed on the application for retation tow istifil@, the Operator shall obtain the Chief of Police's written approval and furnish the address. 2) Secondary storage facilities shall be located reasonably close to the main business office. D. Tow Operators shall maintain sufficient storage spaces, as approved by the Chief of Police. E. An Operator's place of business shall have a sign that clearly identifies it to the public as a towing service. The sign shall have letters that are clearly visible to the public from the street. The sign shall be visible at night and shall inform the public where a complaint about the RCPD Tow Rotation Program or a particular Operator can be filed. F. For the purpose of this Agreement, "normal business hours" shall not be less than 8 a.m. to 5 p.m., Monday through Friday, and the Operator's place of business shall be staffed continuously during these periods, except for the following state-recognized holidays: 1) New Year's Day, Martin Luther King Day, Lincoln Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, day after Thanksgiving Day, and Christmas Day. -17-11231-000 I \20586.J I v2 doc P1822) Business hours shall be posted in plain view to the public at both the place of business and/or storage facility. 3) Employees shall be properly trained and supervised in conducting business transactions related to towing, storage and release of vehicles/property. G. The release of vehicles shall be conducted in accordance with RCPD procedures. 9. INSURANCE A. The Operator shall maintain the following minimum levels of insurance from an insurance carrier admitted in Califor.nia or admitted in the state in which the Operator's business is located and is authorized to do business in California: 1) Commercial Business .A:utomobile Liability (as required by California Vehicle Code section 165 .5) -Bodily injury and property damage with a combined single limit of not less than $750,000 for Class A tow trucks. The combined limits fo Classes B, C, and D shall not be less than $1,000,000. These minimum standards are to include non-owned and hired auto coverage. 2) UniAsured Motorist -Legal minimum, combined single limit. 3) On-Hook C verage -Insuring the vehicle in tow with limits based on the size of the tow truck. a) b) Class B tow truck $100,000 c) Clas·s C tow truck $200,000 d) Class D tow truck $250,000 4) Garage Liability -Includes premises and operations. Coverage for bodily injury and property damage with a combined single limit of not less than $500,000. 5) Garage Keepers Liability -Shall be the same minimum as on-hook coverage for vehicles in the care, custody, and control of the Operator in the storage yard. 6) Workers' Compensation Insurance -Legal minimum requirement then in effect. -18-11231-000 I \2058641 v2 doc P183B. Proof of required insurance shall be submitted to the Chief of Police in the form of a certificate of insurance prior to consideration for placement on the RCPD rotation tow list. Policy expiration or cancellation will immediately nullify the TSA. C. The insurance policies shall contain the following provisions, or the Operator shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notic y certified mail, return receipt requested, has been given to the City; (~) a y failure to comply with reporting or other provisions of the pol'cies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be P.rimary i slllrance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Operator's scheduled underlying coverage and that any i s· ranee or self-insurance maintained by the City, its directors, officials, office s, employees, agents and volunteers shall be excess of the Operator's insurance and shall not be called upon to contribute witli it; (4) for general liability insurance, that the City, its directors, officials, o icers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations P.erformed b,y or on behalf of the Operator, including materials, parts or equipment fumislied in connection with such work; and (5) for automobile liabilitY., that the €ity, its directors, officials, officers, employees, agerits and voh:Jntee s shall 15e covered as additional insureds with resgect to the owners· ip, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Operator or for which the Operator is responsible. 10. INSPECTIONS A. Each Operator must pass not less than one annual inspection of all tow trucks of an Operator by a qualified law enforcement agency. The Chief of Police, at Hislt.ler sole discretion, may accept a CHP inspection to fulfill this requirement. The RCPD may conduct additional inspections without notice during normal business hours. The Operator shall not dispatch a tow truck (to a RCPD call) that has not been inspected and approved by the RCPD. 1) Any Operator who fails an inspection is entitled to only one re-inspection. Failure to pass the re-inspection shall be cause for the disqualification of the tow truck from use on the RCPD rotation. The tow truck shall be disqualified until the next enrollment period. B. If 80 percent of the Operator's tow trucks fail the initial annual inspection, no re-inspection will be allowed. The Operator's application shall be denied and the Operator may reapply during the next open enrollment. -19-11231-000 I \2058641 v2 doc P18411. BUSINESS RECORDS A. The Operator shall maintain written or computerized records, at his/her place of business of all tow services furnished. B. Invoices shall at a minimum include a description of vehicle(s), nature of service, start time, end time, location of call, itemized costs of towing and storage, the tow truck driver's name, and truck used. C. Records for each call shall indicate the tow true!< €!river's name and truck used. D. The Operator shall also maintain business Feco. es relating to personnel, insurance, personnel taxes, payroll, aplpli€able operatLng authorities, local operating authorities, lien sale actions, F,CC licensing, ane non-RCPD tows. E. The RCPD or its authorized representative may inspect all Qr::>erator records without notice during normal business hours. F. Operators shall permit the RCPD t0 make copies of business records at their place of business, er, to remove li>usiness records for the purpose of reproduction. RCPD sliall f::)rovide a reeeipt for any (original) record removed from the place 0f busi , ess. G. H. Recorcd shall be 1,aintained and available for inspection for a period of two years P,lus the current term of tlie tSA. Failure of the Operator to comply with the inspection requirements shall be cause for susP.ehsion or termination, if deemed appropriate by the Chief of Police. 12. FINANCIAL INTEREST A. N0 Operator or applicant shall be directly involved in the towing-related business ef any other Operator or applicant. "Directly involved" shall mean anythih@ in common between Operators or applicants with regard to any of the follo .... wing: 1) business licenses; 2) insurance; 3) tow truck or equipment ownership; and 4) Employees. B. Storage facilities owned by an Operator, and shared with another Operator, shall only be approved if the owner/Operator charges for the space exclusively on a flat monthly rate rather than a vehicle-by-vehicle basis, or combination thereof. -20-11231-000 I \2058641 v2.doc P185C. Facilities shared by Operators shall be physically separated and secured from each other unless the Chief of Police approves non-conforming facilities. D. The sale or transfer of the controlling interest in a company shall immediately terminate the TSA. The new owner(s) may apply for a rotation tow listing at any time during the remainder of the current Agreement term, regardless of the enrollment period. E. A terminated or suspended Operator and the tow business he/she owned at the time of his/her suspension or termination (as defined in Attachment A) shall not be eligible for a rotation listing for the duration of the suspension or termination. This provision applies to the Qperator working in any capacity within any tow business, or ope ating any tow business, and to the tow business, even if operated undeli new ownership. F. Any violation of this Elemen shall be cause for suspension, if deemed appropriate by the Chief of Poli$e. G. A terminated or suspended Operator, and/or tow business owner at the time of the suspension or termination, shall n f be eligible for a rotation listing for the duration of the suspension or termination. This provision applies to the Operator working in any capacity within any tow business or operating any tow business, and to the tow business, even if operated under new ownership. 13. MEET AND CONFER REQUIREMENtS The Chief of Police or his/ner designee may from time to time request Operators to meet and confer with the RGI!(] to eiscuss issues concerning the tow rotation ancl t0w services. All meetings shall be mandatory for the Operator or his/her designee wishir;ig to remain on rotation. The RCPD shall give the Operator 10-days written notice (as <defined in Attachment A) of these meetings. 14. DEMEANOR AND CONDUCT A. WhDe involveEf in RCPD rotation tow operations or related business, the tow Operator ane/or Employee(s) shall refrain from any act(s) of misconduct, to incluEfe, but not be limited to, any of the following: 1) Rude or discourteous behavior. 2) Lack of service, selective service, or refusal to provide service, which the Operator is/should, be capable of performing, including failure to clean the traffic collision scene or tow scene properly. 3) Any act of sexual harassment or sexual impropriety. -21-11231-000 I \205864 I\ 2.doc P1864) Unsafe driving practices. 5) Exhibiting any objective symptoms of alcohol and/or drug use. 6) Appearing at the scene of a RCPD rotation tow call with the odor of an alcoholic beverage emitting from his/her breath. 7) The Operator/tow truck driver shall submit to a preliminary alcohol screening test upon demand of the RCPD. 8) Showing up to a scene without proper egui ment such as brooms, absorbent and other equipment required D¥. the TSA. 9) Appearing at a scene with improper. or offensive. clothing. 10) Any violation of the required equipment or safety practice required by the vehicle code. 11) Failure to show up at a scene within the allotted time. 12) All RCPD related tow service complaints received by the RCPD against the Oper:ator or his/her Employee(s) will be accepted and investigated in a air amd impartial manner. As a result of the investigation, the RG;PD may i'nitiate aisciplinary action as deemed appropriate. In any event, -the Operator will be notified of the results of any investigation. 13) Should the tiling of crimi a charges be a possibility as a result of tow service ccm<:luct, the R€13D will conduct the investigation to its conclusi0n er assJst the lead investigating agency and, if warranted, request J:>rosecuti.on. Any violation of this Element shall be cause for suspension, if deemed appropriate by the Chief of Police. 15. COMPLIANCE WITH LAW A. ~he Operator and his/her Employees shall, at all times, comply with all federal, state, and local laws and regulations, which include, but are not limitecl t0, those laws which are applicable to the Operator (refer to Attachment B for selected Vehicle Code and Civil Code sections). 1) In the event of a minor traffic violation(s) by rotation tow truck driver(s) which come(s) to the attention of the RCPD, the Operator will be granted the opportunity to take necessary steps to ensure that his/her driver(s) drive(s) in compliance with law. Any subsequent traffic violation(s) may be cause for disciplinary action against the Operator and/or the involved Employee(s). -22-11231-000l\205864 lv2.doc P1872) Any Hagrant traffic violation(s) may be cause for immediate disciplinary action against the Operator and/or the involved Employee(s). B. The provisions contained in Element 14 of this TSA, Demeanor and Conduct, do not preclude the RCPD from taking appropriate enforcement or administrative action for any violations of law. 1) Any conviction of the Operator or any Emplo¥.ee involving a stolen or embezzled vehicle, fraud related to the t0w business, stolen or embezzled property, a crime of violence, a drug-related offense, felony driving while under the influen e of alcohol and/or a drug, misdemeanor driving while undeli the infll!.1ence of alcohol and/or a drug while involved in a RCPD mtation tow all or moral turpitude shall be cause for denial of an application or immediate termination of the TSA. 2) An Operator or any Employee arrested for or charged with a violation involving any of the above crimes may be suspended until the case is adjudicated. 3) Any violation of this Element 15.B shall be cause for suspension, if deemed appropriate by tt=ie Chief of Poliee. 16. BUSINESS WITH PUB~IC OFFISIALS AND EMPL:iOYEES All business cemaucted between the Of:)erator or its Employees and any employee or official of either the City Oli RCPD, or any family member of any of these persons, shall be conducted in ~ marrnilefi consistent with normal business practices without favoritism or prejudiGe. Neiffier·Qperator. nor its Employees shall not knowingly sell any veliliele t0 any employee or official of either the City or RCPD, or to any family member of any of these persons, without written authorization from the Chief of Police. 17. COMPLIANCE Wlil"H TSA The Op,erator agrees, as a condition of inclusion on the rotation tow list, to comply with all of the terms and conditions of this TSA. Furthermore, the Operator agrees that failure b,y the Operator, his/her agents, or Employees to comply with these terms and conditions shall be cause for written reprimand (as defined in Attachment A), suspension, or termination from the RCPD rotation tow list(s). Alleged violations of the TSA will be investigated by the RCPD. The Operator will · be notified of the RCPD's findings within thirty (30) days of the conclusion of the investigation. -23-11231-000 I 120586.J ii 2 doc P18818. DISCIPLINARY ACTIONS A. The Chief of Police shall take disciplinary action against Operators for violations investigated and confirmed or sustained. Unless otherwise noted, the Chief of Police shall determine the period of suspension. The Chief of Police shall retain discretion regarding the length of any suspension imposed pursuant to the terms and conditions of this Agreement. B. Records of violations shall be retained by the RCPD for at least 36 months. C. Any disciplinary action taken against an Operator by a local California Highway Patrol Commander may be honored by RCPD when the violation in question is related to a safety violation. D. A violation of the equipment requiremer:tts related to safety shall be cause for immediate suspension. The Chief of Police shall deterimine the period of the suspension. The suspension will remai in effect until the period of suspension is completed and the RCPD has eenducted an in~li)ection and found that the Operator is in compliance. E. A violation of the GVWR. and safe loadir1g requirements of a tow truck shall be cause for immediate susli)ension. This i, cl1:1des exceeding the tow truck's GVWR, front axle weight rating,, rear axle weight rating, maximum tire weight ratings, or not maintaining 50% 0f the tow-truck's unladen weight on the front axle wne lifting/carr.yin{iJ a loaa. F. A violation of inte11tionally overcharging or a pattern of overcharging shall be cause for imn:Jediate suspension or termination. If suspension occurs then the €hief of Police shall determine the period of the suspension. The suspension will remain in effect ntil the period of suspension is completed and the Operat0r has presen etl proof to the RCPD that reimbursement has been maCiJe to the aggrieved customer(s). G. RCPD personnel shall~not be offered gratuities and requests for gratuities shall not be hopored oy tow company Operators, Employees, or associates of the company. A violation of this Element 18.G shall be cause for susRension or termination. H. A refusal to respond or to perform the required towing or service shall be cause for suspension. I. Any failure to respond or repeated failures to respond within the maximum response time allowed shall be cause for suspension. J. Responding to a RCPD call assigned to another Operator shall be cause for suspension. -24-11231-000 I 12058641 v2 dnc P189K. Any unsatisfactory rating based on a violation of the Biennial Inspection of Terminals (BIT) Program requirements shall be cause for an immediate suspension. The Chief of Police shall determine the period of the suspension. The suspension will remain in effect until the period of suspension is completed and the Operator has presented proof of compliance with the BIT requirements. L. Failure of the Operator to satisfy a court order mandating reimbursement to the vehicle or property owner for the damage or loss which occurred while the vehicle was in the Operator's custody wil rest1lt in suspension. The suspension will remain in effect until the period of suspension is completed and the Operator has presented proof of the reiml:>ursement. M. Failure of the Operator to comply with the inspec ion requirements of this Agreement will result in immediate suspension. The Cnief of Police shall determine the period of the suspension. The suspension w.il remain in effect until the period of suspension is completed and the Operat0 has complied with the inspection requirement. N. Sending a tow truck driver for whom a Jow Operator/Driver Information Form has not been submitted on a RCPD call shall be cause for immediate suspension (this woufqj lso i rdt..jde those drivers dispatched by the tow Operator's business). TI e suspensibra will remain in effect until the period of suspension is comple ed an t e Operator. has submitted the Driver Information, current Pull Notice Program r~p<:1rt, and documentation of the tow truck driver's experienc on completed training program to RCPD. 0. Failure of the Operator to mainfait1 the minimum insurance requirements set forth in this Agreemenl will immediately nullify this Agreement and is deemed to be a major violation of this Agreement. P. The Operator will be subject to an additional susp.ension for failure to notify the RCPD in advance of the insurance policy expiration or cancellation. Q. Minor traffic violations may be considered as minor violations of this Agreement. R. A tow truck driver, not under the immediate observation of the Operator, while driving a tow truck, who is arrested and subsequently convicted for misdemeanor driving under the influence of alcohol and/or drugs, will be subject to immediate suspension from participating as a tow truck driver under the provisions of this Agreement. The length of suspension will be at the Chief of Police's discretion. S. If the Operator is serving a suspension for one year or more, he/she shall be required to comply with all terms and conditions of the current Agreement at the time of the reinstatement. No equipment shall be approved that is not in compliance with the equipment specifications contained in this -25-11231-000 I 120586·1 I,:?. doc P190Agreement at the time of reinstatement. Sections of this Agreement that are commonly referred to as "grandfather clauses" shall no longer apply to any Operator who is suspended for one year or more. T. Major Violations. Violations of the terms and conditions of the TSA that are subject to suspension for the first violation are categorized as major violations. Any subsequent or continuing major violation may be cause for termination. 1) Termination shall be invoked if, in the Cliie of Police's judgment, continued participation in the Rotation ow Program by the affected tow Operator may result in a hazard to RUB ic safety and/or welfare, or the Operator has been convicted of a cr.ime listed in Element 15.B.1 ). 2) If deemed appropriate, in lieu of termination, the <Shief of Police may impose additional suspensions for longer periods. U. Minor Violations. Except as specifieally stated in this Agreement, minor violations of the terms and conditions of tl:iis Agreement may be cause for disciplinary actjon in the following manner: 1) 1st violation in 12 months -letter of written reprimand and mandatory meeting between the tow service ownet and the Chief of Police or his/her designee to discuss remediation and future avoidance of the violation. 2) 2nd violatiolil in 12 months· -1 to 30-day suspension. 3) 3re violation in 1§.months -1 to 90-day suspension. 4th violatio in 12 months -termination of the TSA, or if deemed appropriate, in lieu of a termination, the Chief of Police may impose additional s 'spensions for longer periods. If the suspension of the Operator woultf take them through the end of the current agreement, the Operator may apply to be on the following year's rotation tow list, but the Operator will not be reinstated until the full suspension is completed. If the Operator is terminated from this Agreement then the Operator will be unable to apply for the RCPD rotation tow list for following three tow service agreements. V. Nothing herein shall be deemed to prohibit the Chief of Police from immediately suspending any Operator whose conduct, or that of his/her Employee(s), in the discretion of the Chief of Police, is deemed to be a danger to the motoring public or who has engaged in conduct constituting a flagrant violation of the TSA. -26-11231-000 I \2058641 v2 do~ P19119. HEARING/APPEAL A. In the event the RCPD serves the Operator with a written reprimand or suspension, the Operator may request a hearing within seven calendar days by submitting a request in writing to the Chief of Police. If a hearing is requested, it shall be held as soon as practicable. The hearing shall be conducted by the Chief of Police or his/her designee, and the Operator shall be entitled to present all relevant facts and circumstances in support of his/her position. The Operator shall be further entitled to present testimony of at least one representative of a tow truck association or other qualified person. The hearing shall be recorded. The Operator shall be notified in writing of the decision of the 'Chief of Police, withih 10 business days of the date of completion of the hearing. B. Following a hearing, if the Operator. is d1ssatisfied with the Chief of Police's decision, the Operator may request a appeal (as definee in Attachment A) by submitting a request in writtrng to the Cit~ Manager or his/her designee for the affected region within 7 calsr.idar days. If an appeal is requested, an appellate hearing shall be held as soon as practicable. The appeal shall be conducted by the City Manager or h"s/ner designee. The Operator shall have the same rights as these providee at the earlier proceeding, except only newly discovered evideriee may be presented, along with argument, at the appellate hearing. rhis hearirag shall also recorded. The Operator shall be notified in writing of the decision of t e City Manager or his/her designe~ within 1Q business days of the €late of the appeal. The City Manager or his/her designee's c.:lecision shall be final and not subject to any further administratiwe appeal. C. A suspension sliall nQt taRe effect until the hearing and appeal process has been exhausted, with the exe~P,tibn of Operators whose conduct is deemed to be a danger to the motoring public or whose conduct grossly violates the terms and conditions of the TSA. If an Operator fails to request a hearing or appeal within the specified time or fails to appear at a scheduled hearing or appeal, the action tal<en by the Chief of Police shall be final and the suspension shall take effect upon written notification to the Operator by the Chief of Police. If the suspension takes them past the required application period then the Operator may apply to be on the rotation tow list, but will not be reinstatea until the suspension is complete. 20. THIS ELEMENT INTENTIONALLY BLANK 21. ADVERTISING A. An Operator shall not display any sign or engage in any advertisement indicating an official or unofficial connection with the RCPD or the Department of Motor Vehicles. -27-I 1231-000l\2058h·lll2 doc P1921) Examples include "Official RCPD Tow", "Approved by RCPD", "RCPD Rotation Tow" and the like. 2) This will not preclude the Chief of Police from implementing a system to mark and identify particular tow trucks as having passed the RCPD inspection or as being assigned to specific Tow Districts. B. Any violation of this Element is cause for suspension. At a minimum, the suspension shall be for the duration of the advertisement. 22. CANCELATION, TERMINATION AND EXEMPTIONS A. This Agreement may be cancelled by eithe J:2afty without prejudice by giving thirty (30) days written notice to the other party. B. For good cause shown, the Chief of Police may temporarily relieve a qualified Operator of compliance with a required priovision of this Agreement. Any such exemption must be requested in writing, stating valid reasons for the need and justification for a temporary exemption from a requirement of this Agreement. No exemption shall be deemed to have been granted unless it is expressly received by the requesting Operator in writing from the RCPD. 1) 2) No exem~ti0ri shall be c01ilsidered or granted concerning any legal or safety requirements. C. If is determined that the owner/Operator had knowledge of criminal activity occurring on the pr0perty of the Operator or the Operator is arrested for a crime which is a felonY,, then the TSA may be immediately terminated. D. If the Operator refused to comply with any of the terms of the TSA, then the TSA may be il]lmediately terminated. 23. CONFLIClilNG CliY ORDINANCE OR WRITTEN POLICY PROVISION EXCEPTION Any provision of the TSA that directly conflicts with one or more provisions of a city ordinance or written policy regulating tow service within the City of Rancho Cucamonga shall not apply. In such circumstances, the conflicting city ordinance or written policy provisions shall apply, but all non-conflicting TSA provisions shall remain in full force and effect. -28-11231-0001\20586.J I v2 doc P19324. TERM OF AGREEMENT The term of this Agreement shall be for a period of two years from July 1, 2017 through June 30, 2018 unless it is cancelled earlier according to its own terms. 25. OPERATOR APPROVAL Operators must read and acknowledge the following certification. Signature Company I certify that I have read and understand this TSA and agree to abide by all of its provisions. I further agree to indemnify, defend, and hold harmless the City of Rancho Cucamonga and the Rancho Cucamonga Police Department and their officers, agents, employees, and volunteers from any and all claims and losses accruing or resl!i tir:ig to the Operator in connection with the performance 0f tlilis Agreement, and from any and all claims and losses aecruing or resulting to any person, firm, or corporation wh0 may be injl'.Jre·d or damaged by acts or omissions of the OpeJator, its employees, and agents in the performance of this Aglieellilent. The Operator's duties and obligations uneer this Ele ·, e t 25 shall survive termination or expirati0n of tfi'is Agreement. The Operator, and the agents and ~mployee.s 0f the Qperator, in the performance of this Agreement, shall act in aA independent capacity ancil n~t as officers er emr:>loyees or a'gents of the City of Ranch© Cucam0nga or the Rancho Cucamonga Police DeP,artment. The terms of this lSA will become effective: Date Typed Name Title Date Business Address Phone Number ACKNOWLEDGMENT: I have received a copy of ATIACHMENTS A, B, C and D. -29-11231-000 I 12058641 v2 doc P194Signature Company Name -30-11231-0001 \205!<64 I v2 <.101: P195Attachment 2 -DRAFT Tow Service Agreement 1. APPEAL ATTACHMENT A DEFINITIONS The final level of review for written reprimands, suspensions, terminations, or review of the Chief of Police's decision regarding the midterm review process. An informal review conducted by the City Manager or his/her designee, at which an Operator may present evidence or witnesses to show that an action taken by the Chief of Police was improper, or to mitigate the action taken. 2. BASE SERVICES Any service or tow which is performed when the vehicl the vehicle is not stored at the direction of a deputy. 3. EMPLOYEE: Employee shall include, but not be limited t0, the operator's employees, agents, associates, successors, predecessors in interest, independent contractors, and all other persons or entities the operator exercises control over that directly relate to the business of the operator, including, without limitation, proprietoris, office employees, drivers, mechanics, anyone with access to towed vehicles er the storage yard, vehicle maintenance personnel and similar tyges of persons. This clefinition is intended to be inclusive rather than exclusive. 4. ENROLLMENT PERIOD The period of time wlilen a tow company may ubmit an application for inclusion on a rotation tow list. 5. EXEMPTION Written grant of temporary relief to an Operator from a specific required term of the Tow Service Agreement unrefated to any legal or safety requirements. 6. INCll:>ENT COMM~NDER The uniformed RCRD member present at the incident that has scene management responsibilities. 7. LOAD SALVAGE OPERATIONS Any operation involving the recovery of a load which has been spilled, or the off-loading and reloading of a load from an overturned vehicle performed in order to upright the vehicle. This will be limited to operations involving Class B, C and D tow trucks. -31-I 123 1-000 I 120586.J 1, 2 doc P1968. NOTICE Any communication relating to the TSA. All notices relating to this Agreement shall be in writing and delivered to the other party in person, via FAX, or by U.S. mail. 9. OPERATOR A tow service, which has been issued a Letter of Authorization, has signed the Tow Service Agreement and is approved to receive RCPD referred calls in a particular geographical area. The term "Operator" refers to the comP,any, its owner(s), and its manager(s) who have authority to enter into an Agreemelilt with the RCPD for towing services and to conduct business in accordance with the terims of this Agreement, and its employees, independent contractors, and any agent of the Operator. 10. PARTY OF INTEREST Refers to the registered owner of the vehicle, 0r," is/her agent. An ageAt is a party who may lawfully act on behalf of the registered or legal owner 0f the vehicle. 11. PORTAL TO PORTAL Service shall start at the time of depart1.:me from the plaee 0f business or point of dispatch, whichever is closer to the location of the call, aracil shall encil at the estimated time of return to the place of business or the completi0n of the eall, if another. call is pending, whichever is shorter. Return to plaee 0f business ililcludes a reas0nable and verifiable amount of time required to place the towtr.uek back int0 service when unusual circumstances require additional time that i not part ef normal operating procedures. (Examples: 1) 4x4 recovery in the mud: reasonable t0 charge f0r cleaning mud from truck and equipment; 2) burned car on car carrier: reas0nable to craarge for cleaning burn debris from carrier bed; 3) car towed from sidle ef r.<:facl Ofl misfy nignt and leaves mud track on bed of carrier: not reasonah>le 1t0 eharge f0i:-cleaning of carrier bed.) For the purpose of this Agreement, "Portal te f:>ortal" shall also mean "Portal to End of Service". 12. POSSESSION Pursuant to section 3068 0f the Civil Code, possession is deemed to arise when the vehicle is removed and is in transit. 13. PUBLIC SAFETY RESPONSE A response which results in a storage of a vehicle at the direction of a deputy. This does not include storage at the request of the vehicle Operator, registered owner, or agent. 14. RESPONSE TIME The period of time from an Operator's notification of a call by RCPD dispatcher, to the arrival of the tow truck at the location requested. -32-11231-000 I \2058641\ 2 doc P19715. RETAIL RATE The usual customary rate charged by an Operator to individual retail customers. This is the competitive rate a company has posted in the office and quotes over the phone. 16. SUSPENSION Removal of an Operator from a rotation tow list for a specified period of time. Suspensions may be for periods longer than the current term of the Agreement. 17. TERMINATION Permanent removal of a tow Operator from a rotation tow list for the remainder of the term of the Tow Service Agreement, and disqualification from participating in the RCPD Rotation Tow Program for the following three tow agreements. 18. TOW TRUCK A tow truck as defined in Section 615 of the California Vehic e Code. Also includes slide back carriers and wheel lift vehicles. 19. TOW DISTRICT The geographical area in which an Operator may receive RCPD referred calls. The number of Tow Districts, as well as the boundaries, will be determined solely by the Chief of Police in consideration of the needs of the RCPD. 20. TOW SERVICE AGREEMENT (TSA) A document which sets, orth the terms and conditions of an Agreement between the Operator and the RCPD. 21. VEHICLE RECOVERY OPERATION An operation involving the process of up-righting an overturned vehicle or returning a vehicle to a normal position on the roadway which requires the use of auxiliary equipment due to the size or location of the vehicle. This will normally be limited to operations requiring a Class 8, C or-D tow truck(s). 22. WRITTEN REPRIMAND A written notice to an Operator which specifies any violation(s) of the Tow Service Agreement, orders corrective action, and warns of further action(s) to be taken if corrective action is not taken. -33-11231-000 I \2058641, 2 doc P198ATTACHMENT B APPLICABLE CALIFORNIA VEHICLE CODE AND CIVIL CODE PROVISIONS Note: Many California laws, which govern a tow Operator's business and vehicle operations, are included in this attachment. The list of California statutes included herein is intended as a general guide only and is not meant to be considered all-inclusive. It is the tow Operator's responsibility to know and comply with all federal and state statutes and all local ordinances relating to his/her business operations, including those that are referred to in this document and those that are not; any new st tutes or ordinances that are subsequently adopted; and any amendments, repeals, or IJlOdifications of existing statutes and ordinances, including but not limited to those described in this attachment. 1. General A. The Operator shall be able to properly conduct a lien sale on a stored vehicle as outlined in Division 11, Chapter 10, Article 2, beginning with section 22851 of the California Vehicle Code (CVC). B. The Operator and/or his/her agents who drive tow trucks shall be properly licensed in accordance with section 12804.9 of the California Vehicle Code. 1) Commercial driver licerises must be endorsed to allow operation of special vehicle configurations and /or special cargoes. The following table shows the correct hee se class and endorsement for the vehicle or cargo beir:ig transported Vehicle Type or Cargo Endorsement Code Pullil'lg more than one trailer T-ransporting passenger for hire Tank vehicle Aor B A or B T p N H x Hazardous materials A, Bore A, B or C Tank vehicle with Hazardous materials 1123 1-000 I \2058641 \'2 doc a) ;'f ow truck drivers shall have the proper class of license and endorsement(s) for the vehicle and cargo being transported, as shown above. (1) Whenever tank vehicles, double trailers and/or hazardous materials carriers are towed or driven, the driver is required to possess the appropriate class of license and endorsement. (2) Empty buses can be towed without the passenger transport endorsement, but the tow truck driver must -34- P199have the passenger transport endorsement if the bus is driven by him/her, even without passengers. b) Tow truck drivers may obtain a Class A driver license that is restricted to towing other vehicles. (1) The actual driving of damaged vehicles or vehicles being serviced requires that the Class A license not be restricted to towing vehicles. (2) Commercial vehicle Operators or Operators of vehicles requiring a special certificate must possess both the appropriate license and certificate, and be in possession of a v.aJid medical card C. The Operator shall comply with he provisions contained in Division 4, Chapter 2 (reports of Stored Vehicles) of the California Veh'Gle Code. D. The Operator shall comply witH he provisions of section 10854 of the California Vehicle Code, relating to unlawful use of a vehicle or tampering with a vehicle by a b~ilee. E. The Operator shall comply with the provisions of section 12110 of the California Vehicle Code, relating to prohibited compensation for arranging or requesting towing services. F. The Operator shall comply with the provisions of Division 11, Chapter 9, relating to stoppi g, standing or parking, and Chapter 10, relating to the remov I and dispositior, of vehicles. G. Tow trucRs snall comply wi h appropriate lighting and equipment requirements for motor vehicles as contained in the California Vehicle Code. H. Tow trucks towing disabled legal vehicles or legal combination of vehicles shall comply with all of the vehicle size and weight limitations contained in Division 15 of the California Vehicle Code. 1) Tow Operators may obtain transportation permits, which allow specific variances on these vehicle length and weight limitations, through the California Department of Transportation or local authorities with respect to highways under their respective jurisdictions. 11231-000 I \2058641 v2 doc a) The California Department of Transportation issues permits to requesting Operators on an annual basis. The permit allows the movement of disabled legal vehicles under the following conditions: -35- P200(1) Disabled legal vehicles or legal combination of vehicles may be towed on state highways to the nearest appropriate place of repair, or nearest secure storage area that is appropriate for the vehicle or load, whichever is closest and most accessible. It is not the intent of this permit to allow these combinations to be towed to their ultimate destination for convenience, unless that destination meets the foregoing criteria. (2) Disabled legal vehicles or combination of vehicles, when connected to a tow truck, may exceed legal gross weight limitations. When one end of a truck or truck tractor of legal weight is elevated by a tow truck, the drive axles, the tow truck and/or ttie drive axle(s) of the disabled vehicle may exceed legal axle or axle group weight limitations. If any axle or axle group exceeds legal weight, movement will be limited to specific routes. b Disabled vehicles or combination of vehicles whose movement is authorized ey a transportation permit, or any disabled vehicle or any combination of vehicles which, because of damage, has incurred distortion in width or height, causing the vehicle t0 be in excess of legal dimensions, may ee moved at the direction ef a peace officer or single trip permit issued By the California Department of Transportation. c The driver of a tow truck, operating under a transportation permit, shall comply with all the terms and conditions of the permit. I. The OP,erator shall comply with the provisions of sections 3068 through 3074 of the California Civil Code, relating to liens on vehicles, including service liens; towing, storage and labor liens; towing and storage charges; lien satisfac iol\l; tow truck Operator deficiency claims; lien sales; obtaining possession of a vehicle or any part thereof subject to a lien by trick, fraud or device; and improperly causing a vehicle to be towed or removed in order to cr:eate a lien. J. The Operator shall comply with sections 182, 470 and 532 of the California Penal Code, relating to conspiracy to commit forgery or fraud, forgery and fraud. K. The Operator shall comply with the provisions of sections 17200 and 17500 of the California Business and Professions Code, relating to fraudulent or unfair business practices and false or misleading statement. -36-11231-000 I \2058641 v2.doc P2011) Specific California Vehicle Code Requirements Relating to Tow Trucks a) Summarized California Vehicle Code Provisions 1) Unlawful Advertising (sec. 25). "(a) It is unlawful for any person to display or cause or permit to be displayed any sign, mark, or advertisement indicating an official connection with either the Department of Motor Vehicles or the Departmemt of California Highway Patrol unless such perison has lawful authority, permission or right to make such display." 2) Tow Truck (sec. 6.15j. "(a) JS:. tow Truck' is a motor vehicle which Ii s been altered 0r designed and equipped for, aria primarily used im ~he business of towing vehicles by means of a crane, tieist, tow bar, tow line, or <:telly or is ot i erwise exclusi~ely used to render assistance to ether vehicles. A 'roll-back carrier' designed to carry UJ:> to two vehicles is also a tow truck. A tra11ei; for hire that is being used to transport a vehicle is a tow tr._yck. 'Tow truck' does not include an aut0mobile disma tiers' tew vehicle or a repossessor's tow v hicle." b) "Repossessor s tow vehicle" means a tow vehicle which is registered to a repessessor licensed or registered pursuant to Chc1pter 11 (commencing with Section 7500) of Division 3 of the Business and ~rofessions Code that is used exclusively ·jn tlie course of tlie repossession business. c) "Automobile dismantlers' tow vehicle' means a tow vehicle which is registered by an automobile dismantler licensed pursuant to Chapter 3 (commencing with Section 11500) of Division 5 and which is used exclusively to tow vehicles owned by that automobile dismantler in the course of the automobile dismantling business." NOTE: A vehicle that is not exclusively used in the business of towing vehicles nor used to render assistance to other vehicles is not a "tow truck" as defined above and need not comply with the requirements of the California Vehicle Code sections cited in this attachment. Such a vehicle shall not be equipped with the flashing amber warning lights permitted on "tow trucks", and is not entitled to special parking privileges under Vehicle Code section 22513. 3) Portable Dolly (sec. 4014). "Any portable or collapsible dolly carried in a tow truck or in a truck used by an automobile dismantler and -37-I 1231-000l\2058641v2.doc P202used upon a highway exclusively for towing disabled vehicles is exempt from registration." 4) License Plates (sec. 5201 ). "(a) The rear license plate on a tow truck may be mounted on the left-hand side of the mast assembly at the rear of the cab of the vehicle, no less than 12 inches nor more than 90 inches from the ground." 5) Tow Service Unlawful Acts (sec. 12110). "(a) Except as provided in subdivision (b), no towing service shall provide and no person or public entity shall accept any direct or indirect commission, gift, or any compensation whatever from a towing service in consideration of arranging or requesting the services of a tow truck. As used in this section, "arranging" does not in'blude the activities of Employees or principals of a provider of towing services in resP.onding to a request I 1231-0001\2058641 v2 doc for towing services." (b) Subdivision (a) does not preclude a public entity otherwise authorized by law from riegtiiri · g a fee in connection with the award of a franchise i, r towing vehicles on behalf of that public entity. However, the fee in those cases may not exceed the amount necessary to reimburse the public entity for its actual and reasonable costs incurred in connection with the towing program. (c) Any to ing seRJice or any Employee of a towing service that accepts or agrees to accept any money or anything of value from a repair shoP. and any repair shop or any Employee of a repair hop that pa s or agrees to pay any money or anything of value as a c · m ission, referral fee, inducement, or in any ma ner a consideration, for the delivery or the arranging of a delivety of a vehicle, not owned by the repair shop or towing service, for the purpose of storage or repair, is guilty of a misde eanor, punishable as set forth in subdivision (d). Nothing in this subdivision prevents a towing service from towing a vehicle to a repair shop owned by the same company that owns the towing service. (d) Any person convicted of a violation of subdivision (a) or (c) shall be punished as follows: (1) (Upon first conviction, by a fine or not more than five thousand dollars ($5,000) or imprisonment in the county jail for not more than six months, or by both that fine and imprisonment. If the violation of subdivision (a) or (c) is committed by a tow truck driver, the person's privilege to operate a motor vehicle shall be suspended -38- P203by the department under Section 13351.85. The clerk of the court shall send a certified abstract of the conviction to the department. If the violation of either subdivision (a) or (c) is committed by a tow truck driver, the court may order the impoundment or the tow truck involved for not more than 15 days. (2) Upon a conviction of a violation of subdivision (a) or (c) that occurred within seven years of one or more separate convictions of violations of subdivision (a) or (c), by a fine or not more tlilan Ten thousand dollars ($10,000) or imprisonmer:it in the county jail for not more than one year, or by both that fine and imprisonment. If tt'ie violation of sul:>division (a) or (c) is committed by cl tow truck driver, tl:le 1:>erson's privilege to operate a motor vehicle shall be sl!lspended by the department u der Section 13351.85. ~be clerk of the court shall send a ce ified abstract of the eonviction to the department If. the ~iolation of either subdivision (a) or (c) is committe by a tow truck owner, the court may order. the impoundment of the tow truck involved for not less than 115 eays but A0t more than 30 days .. 6) Stoppirag.or Parkin[:J €sec 2~513~. Section 22513 prohibits a tow truck Operater or owner from stopping at tine scene of an accident or near a eisabled vehicle for, the purpose of soliciting an engagement for services, or furnishing an~ towing services unless summoned to that accident seene or disabled ehicle, or flagged down by the owner or 11231-000 I \2058641 v2 doc Gfi)erator of tl:le eisal:>led v~nicle or by a peace officer. The tow truck driver 0r owner is als0 1:2.rohibited from removing any vehicle from a highwa¥ or public property, without the express written authorization of the vemiele's owner or Operator, or a law enforcement officer or agency, when the vehicle has been left unattended or when there is an injury as a result of an accident. Stopping on Freeway (sec. 21718}. "No person shall stop, park or leave standing any vehicle upon a freeway which has full control of access and no crossings at grade except: (1) When necessary to avoid injury or damage to persons or property. (2) When required by law or in obedience to a peace officer or official traffic control device. (3) When any person is actually engaged in maintenance or construction on freeway property or any Employee -39- P204of a public agency is actually engaged in the performance of official duties. (4) When any vehicle which is so disabled that it is impossible to avoid temporarily stopping and another vehicle has been summoned to render assistance to the disabled vehicle or driver of the disabled vehicle. This paragraph applies when the vehicle summoned to render assistance is a vehicle owned by the donor of free emergency assistanc hat has been summoned by display upon or within a disabled vehicle of a placard or sign given to the driver o he disabled vehicle by the donor for the specific purp.ose of summoning assistance, other than towing seliVice, from the donor. (5) Where stopping, standing, or parking is specifically permitted. However, buses may not stop on freeways unless sidewalks are !?rovided with shoulders of sufficient width to permit stopping without interfering witt.l the normal rrnovement of traffic and without the possi6ility of crossing over fast lanes to reach the bus stop. When necessary for the purpose of rapid removal of impediments to traffic by the owner or Operator of a tow truck operating under an agreement with the E>epartment of California Highway Patrol. A conviction of a violation of this section is a conviction involving the safe operation of a motor vehicle upon the highway if a notice to appear for the violation was issued by a peace officer described in Section 830.1 or 830.2 of the Penal Code. 8) Towing or Storage Charges: Payment (sec 22651.1 ). Persons operating or in charge of any storage facility where vehicles are stored pursuant to Section 22651 shall accept a valid bank credit card or cash for payment of towing and storage by the registered owner, legal owner, or the owner's agent claiming the vehicle. A person operating or in charge of any storage facility who refused to accept a valid bank credit card shall be liable to the registered owner -40-11231-0001\2058641 v2 doc P205of the vehicle for four times the amount of the towing and storage charges, but not to exceed five hundred dollars ($500). In addition, persons operating or in charge of the storage facility shall have sufficient funds on the premises to accommodate and make change in a reasonable monetary transaction. Credit charges for towing and storage services shall comply with Section 17 48.1 of the Civil Code. Law enforcement agencies may include the costs of providing for payment by credit when agreeing with a towing or storage provider on rate. 9) Release of a Stored Vehicle (sec 22850.3) "(a) A vehicle placed in storage pursuant to Section 22850 shall be released to the owner or person in control of the vehicle dnly if the o ner or person furnishes, to the law enforcement agency or employee who placed the vehicle in storage, satisfactory proof of current vehicle r,egistration. The agency, which caused tllie vehicle to be stored, may, in its discretion, issue a notice to appear for the registliation violation, if the two days immediately following the day of ·mpoundment are weekend days or holidays. (b) At every storage fac::ility there shall be posted in a conspicuous place a notice to tt.l~ effect that a vehicle placed in storage p.ursuant to Section 22850 may be released only on proof of current registratien or, at tt.le oiscretion of the impounding ageli\c~ UJ:?On the issuance of a notice to appear for the regis ration violatio by the local agency which caused the vehicle to be sto ed, specifying the name, and telephone nt!lmber. oftnat local agency." Stoplamps, Taillamps, Reflectors (secs. 24600, 24603 and 24607). In addition to required lighting equipment, tow trucks may be equipped with additional stoplamps, taillamps and rear reflectors which may be mounted not lower than 15 inches nor higher than the maximum allowable vehicle height and as far forward as the rearmost portion of the driver's seat in the rearmost position. Such additiorial taillamps shall be lighted whenever the headlamps are li§htea. 11) Tow Trucks and Towed Vehicles (sec. 24605). "(a) A tow truck or an automobile dismantler's tow vehicle used to tow a vehicle shall be equipped with and carry a taillamp, a stoplamp, turn signal lamps, and a portable electric extension cord for use in displaying the lamps on the rear of the towed vehicle. 11231-000 I \2058641 v2.doc b) Whenever a tow truck or an automobile dismantler's tow vehicle is towing a vehicle and a stoplamp and turn signal -41- P206lamps cannot be lighted and displayed on the rear of the towed vehicle, the Operator of the tow truck or the automobile dismantler's tow vehicle shall, by means of an extension cord, display to the rear a stoplamp and turn signal lamps mounted on the towed vehicle, except as provided in subdivision (c). During darkness, if a taillamp on the towed vehicle cannot be lighted, the tow truck or the automobile dismantler's tow vehicle Operator shall, by means of an extension cord, display to the rear a taillamp mounted on the towed vehicle. No other lighting equipment need be displayed on the towed vehicle. c) Whenever any motor vehicle is towing another motor vehicle, stoplamps and turn signal lamps are not required on the towed motor vehicle, but only if a stoplamp and turn signal lamp on each side of the rear of the towing vehicl~ is plainly visible to the rear of the towed vehicle. This subdivision does not apply to d riveaway-towaway operations." 12) Utility Floodlights (sec 25110). "(a) Tow trucks that are used to tow disabled vehicles might be equipped with utility flood or loading lamps mounted on tlrle rear, and sides, which project a white light illuminating an area to the side or rear of the vehicle for a distance not to exceed 75 feet at the level of ttie roadway. I 1231-000 I 1205864 ii 2 drn.: Tow true~s may displa¥, sucn utili y floedlights only during the period ' of 1;>reparati0n for towing at the location from which a disabled vehicle is to be towecl. The flooe 1. mps shall not be lighted during darkness, except while the vehicle is parked, nor project any glaring light into the eyes ef arn qppreaching driver." Warning Lamps on Tow Trucks (sec 25253). "Tow trucks used to tow dis1;1bled vehicles shall be equipped with flashing amber warning lamps. Tractor-trailer combinations are exempt from this requirement. T.ow trucks may display flashing amber warning lamps while p oviding service to a disabled vehicle. A flashing amber warn·ng lamp upon a tow truck may be displayed to the rear when sucti tow truck is towing a vehicle and moving at a speed slower than the normal flow of traffic." Note: Vehicles used by automobile dismantlers to tow disabled vehicles may be equipped with flashing amber warning lights. Vehicles used by service stations or garages to occasionally render assistance to disabled vehicles are not tow trucks and are not permitted to be equipped with flashing amber warning lamps. -42- P20714) Use of Flashing Amber Warning Light (sec.25268). "No person shall display a flashing amber warning light on a vehicle as permitted by this code except when an unusual traffic hazard exists." 15) Warning Devices on Disabled or Parked Vehicles (sec 25300). "(a) Every vehicle which, if operated during darkness, would be subject to the provisions of Section 25100, and every truck tractor, irrespective of width, shall be equipped with a least three red emergency reflectors. The reflectors need be carried by only one 11231-000 I \2058641 v2.doc vehicle in a combination. All reflectors shall be maintained in goo· w rking condition. (b) When any such vehicle is aisabled Iii he roadway during darkness, reflectors of the type specified in subdivision (a) shall be immediately placed as follows: (1) One at the traffic side ofthe disabled vehicle, nor more than 10 feet to the front or rear thereof; (2) If disablement of any such vehicle occurs within 500 feet of a curve, crest of hill, or other obstruction to view, the driver shall so place the reflectors in that direction as to afford ample warning to other users of the highway, but in no case less than 100 nor more than 500 feet from the disabled vehicle. If disablement of the vehicle occurs upon any roadway of a divided or one-way highway, the driver shall place one reflector at a distance of approximately 200 feet and one such reflector at a distance of approximately 100 feet to the rear of the vehicle in the center of the lane occupied by the stopped vehicle, and one such reflector at the traffic side of the vehicle not more than 10 feet to the rear of the vehicle. (c) When any such vehicle is disabled or parked off the roadway but within 10 feet thereof during darkness, warning reflectors of the type specified in subdivision (a) shall be immediately placed by the driver as follows: One at a distance of -43- P208approximately 200 feet and one at a distance of approximately 100 feet to the rear of the vehicle, and one at the traffic side of the vehicle not more than 10 feet to the rear of the vehicle. The reflectors shall, if possible, be placed between the edge of the roadway and the vehicle, but in no event less than 2 feet to the left of the widest portion of the vehicle or load thereon. (d) Until the reflectors required by this ection can be placed properly, the requirements of this seetion may be complied with temporarily by either placing lighted red fuses in the required locations or by use of turn signal lamps, but only if front turn signal lamps at each side are being flashed simultaneously and rear t rn signal lacn s at each side are being flashed simultame usly. (e) The reflectors shall be displayed continuously during darkness while t e vehicle remains disabled upon the roadway or parked or disabled within 10 feet thereof. (f) SubdivisiOlilS (b), (c), (d) aliltii (e) do not apply to a vehicle under either of the following cirieumstances. (2) Parked in a legal position upon a roadway bounded by adjacent curbs. In addilion t0 tlie reflectors specified in subdivision (a), an emergency warning sign or banner may be attached to a vehicle which is disabled upon the roadway or which is parked or c:lisabled within 10 feet of a roadway." Use of Fusees (sec 25305}. "(a) No person shall place, deposit, or display upon or adjacent to any highway any lighted fusee, except as a war:ning to approaching vehicular traffic or railroad trains, or both, of an existing hazard upon or adjacent to the highway or highway-railroad crossing. (b) It is unlawful to use any fusee which produces other than a red light. The provisions of this subdivision shall not apply to any railroad, as defined in Section 229 of the Utilities Code." 17) Brakes (secs. 26453. 26454 and 26458}. "Disabled motor vehicles equipped with power brakes are exempt from the provisions of Vehicle Code section 26458 which require a single control on the towing vehicle to operate the brakes on the towed vehicle. Such -44-I 1231-000 I \2058n·I I 12 doc P209combinations must meet the stopping distance requirement of 50 feet from an initial speed of 20 miles per hour. The service brakes on the tow truck shall be adequate to control the movement of and stop and hold the combination of vehicles under all conditions and on any grade on which they are operated. Brakes are required to be maintained in good working order at all times." 18) Broom, Shovel and Extinguisher (sec 27700). (a) "Tow trucks should be equipped win and carry all of the following: (1) One or more brooms, and tltte driver of the tow truck engaged to remove a c:lisablea vehicle from the scene of an accident shall remove all glass and debris deposited upon the roadway by tlie disabled vehicle which is to be towed. (2) One or more shovels, and whenever practical the tow truck driver engaged to remove any disabled vehicle shall sP,read dirt upon that portion of the roadway w, er.e the 0·1 or grease has been deposited by the disabled vehicl . (3) One or more fire extinguishers of the dry chemical or carbon dioxide type witfi an aggregate rating of at least 4-B, C u its and bearing the approval of a laboratory nationally recognized as properly equipped to make such approval (b) A person licensed as a repossession agency pursuant to ChaRter 11 (commencing with Section 7500) of Division 3 of the Bl!Jsiness and Professions Code is exempt from this sectioA." 19) Signs, Tow Truck (sec 27907). "There shall be displayed in a conspicuous place on both the right and left side of a tow truck, a repossessor's tow vehicle, or an automobile dismantler's tow vehicle us d to tow or carry vehicles a sign showing the name of the I 1231-000 I \2058641 v2 doc . company or the owner or Operator of the tow truck or tow vehicle. The sign shall also contain the business address and telephone number of the owner or driver. The letters and numbers of the sign shall be not less than 2 inches in height and shall be in contrast to the color of the background upon which they are placed. A person licensed as a repossession agency pursuant to Chapter 11 (commencing with Section 7500) of Division 3 of the Business and Professions Code, or a registrant of the agency, may use the license -45- P210number issued to the agency by the Department of Consumer Affairs in lieu of a name, business address, and telephone number." 20) Safety Connections for Towed Vehicle (sec. 29004). "(a)(1) Except as required under paragraph (2), every towed vehicle shall be coupled to the towing vehicle by means of a safety chain, cable, or equivalent device in addition to the regular drawbar, tongue or other connection. I 123 1-000 I 20586-11, 2 dnc (2) Any vehicle towed by a tow truck shall be coupled to the tow truck by means fat least two safety chains in addition to the primary restraining system. The safety chains shall be securely affixed to the truck frame, bed or towing equipment, fndepencl nt of the towing sling, wheel lift, or ur.ider-reach towing equipment. (3) Any vehicle transported on a slide back carrier or conventional trailer shall be secured by al least fol:.lr tie-d own chains-, straps or an equivalent device, inc:Jeeendent of the winch or loading cable. This suod1vision shall not apply to vehicle bodies that are being rar1sported in compliance with Sections 1340 to 1344, inclusiv.e, of Title 13 of the California Code of Reg lations (b) All safety conneetions and attachments shall be of sufficient stren@th to control the towed vehicle in the event of failure of the re@ular hitch, e0upling device, drawbar, tongue or other conne.etien. All safezy>connections and attachments also shall ha~e a positive means of ensuring that the safety connection 0r attachment does not become dislodged while iri transit. No more slack shall be left in a safety chain, cable, or ~quivalelit device than is necessary to permit proper turning. When a drawbar [as defined in sec. 300] is used as the towing c nnection, the safety chain, cable or equivalent device shall oe connected to the towed and towing vehicle and to the drawbar so as to prevent the drawbar from dropping to the ground if the drawbar falls. (d) Subdivision (a) does not apply to a semi trailer having a connecting device composed of a fifth wheel and kingpin assembly, and it does not apply to a towed motor vehicle when steered by a person who holds a license for the type of vehicle being towed. -46- P211I 1231-000 I 120586.J I \'2 dm: (e) For purposes of this section, a 'tow truck' includes both of the following: (1) A repossessor's tow vehicle, as defined in subdivision (b) of Section 615. (2) An automobile dismantler's tow vehicle, as defined in subdivision (c) of Section 615. (f) Vehicles towed by a repossessor's tow vehicle, as defined in subdivision (b) of Section 615, are exempt from the multisafety chain requirement of paragraph (2) of subdivision (a) so long as the vehicle is not t0wed more than one mile from the point of repossession and is secured by one safety chain. (g) This section shall become operative only if Senate Bill 378 of the 1999-2000 Reg1:1Jar Sessio , is enacted and becomes operative and amends Sec ion 615 of the Vehicle Code." [This condition did not occur.] -47- P212Attachment 2 -DRAFT Tow Service Agreement ATTACHMENT C SPECIFICATIONS AND USE REQUIREMENTS 1. GENERAL EQUIPMENT a. b. C. d. e. f. A. Tow Truck and Car Carrier Classifications Tow truck and car carrier classifications are based on the truck chassis GVWR and the classifications system used by the American Trucking Association (ATA) and truck manufacturers. ATA and Manufacturers Classifications Class 3 -10,000 -14,000 pounds GVWR Class 4 -14,001 -16,000 pounds GVWR Class 5 -16,001 -19,500 pounds GVWR Class 6 -19,501 -26,000 pounds GVWR Class 7 -26,001 -33,000 pounds GVWR Class 8 -33,001 or more GVWR B. Equipment Limitations 1) C. Towing Limitations (Class A Jaw Trucks) (Class A Tb T.rucks) (Class A Tow iJiruGks) (Class 8 Tow Trucl<s). (Class 8 Tow Trucks~ Class C & D Tow Tt'llc~s 1) The total weight of tlie truck, including the lifted load, shall fall within the GVWR and not exceed either the front axle weight ratings (FAWR:) 0r. rear axle weight ratings (RAWR). Tlie· truck must meet all applicable state and/or federal standards. The font axle load must be at least 50% of its normal or unladen weigliit after the load is lifted. Any vfolation of this Element is cause for suspension. D. Identification Labels 1) Each piece of towing equipment shall have a label or identification permanently affixed to the equipment in a prominent location to identify the manufacturer, serial number, model, and rated capacity. -48-1123 1-000 I \20586~ 112 doc P213E. Recovery Equipment Rating 1) The basic performance rating of the recovery equipment is the weight the equipment can lift in a winching mode, when the boom is static at a 30-degree elevation with the load lines vertical and the lifting cables sharing the load equally, measured with a live load (weight or load cell). (a) The structural design of the recove~ equipment must have a higher load capacity than the performance rating(s). (b) Winches shall conform to or. exceed the specifications set forth by the Society of Autonmtive Engineers (SAE) Handbook, SAEJ706. (c) All ratings for cable and chain assemblies are for the undamaged assembly condition. All cable and chain assemblies should be the same type, constructi0ra, and rating as specified by the original egaipment manufacturer (OEM) for the eq ipment. F. Safety Chains 1) (a) Two safety chains shall be used for vehicles being towed. The safety ehains shall be securely affixed to the truck bed frame or wreeker. boom, iradependent of the towing sling, bar or hitch, wheel lift, or une:lerlift towing equipment. The towed vehicle shall be secured to the towing equipment independent of the safety chains by either two chains or two straps. Vehicles being transported on slide back carriers shall be secured by four tie-down chains or straps independent of the winch or loading cable. All safety connections and attachments shall have a positive means, of sufficient strength, to ensure that the safety connection or attachment cannot become disengaged while in transit. G. Cont Control/Safety Labels 1) All controls shall be clearly marked to indicate proper operation, as well as any special warnings or cautions. -49-11231-0001\205864 h 2 doc P214H. Signs 1) All tow trucks shall display signs on both sides that contain the Operator's company name, business address and telephone number. The signs shall be permanently affixed and in compliance with the requirements of Section 27907 VC. I. Wire Rope (Cable) 1) Wire rope shall be maintained in good condition. Only wire rope with swayed ends, wedge locks, or braided e ds, with metal sleeves in the loops, shall be approved for use by! e CHP. Consistent with the California Code of Regulations, Title 13, Section 1305(b), wire rope is not in good condition when it is stranded, knotted, crushed, excessively rusty, kinked, bacfly worn, when there are 12 or more wires broken in lay length, 0r where there is other visible evidence of loss of strength. 2. TOW TRUCK CLASSIFICATIONS AND EQUIBM&NT SPECIFICATIONS A. Class A Tow Truck 1) Minimum Equipmemt Specifications 11231-000 I \2058641 v2 doc 14,000 pound GVWR cliassis. 4-ton recovery equipment rating. {e) Hydraulic or meclianical winch(es). (d) 1~0 fl. 3/8" 6 x ~9 cable or original equipment manufacturer's (06:M) specifications. (e) Tow chains, 5/16" alloy or OEM specifications, J/T hook assemely. (f) Safety chains, 5/16" alloy or OEM specifications. (g) Tow sling rating, 3,000 pounds, when equipped. (h) Wheel lifts safety straps or equivalent mechanical device. (i) All required wheel safety straps, or equivalent wheel retention device, tie-downs straps, and safety chains shall be used during towing operations. U) Tow dolly. (k) One 3-ton snatch block. -50- P2151) Wheel lift rating -retracted .3,000 pounds 2) 85" extension* .... 3,000 pounds *Measured from the centerline of the rear axle of the towing vehicle to 10 inches behind the back face of the lifting bar. B. Class A Car Carrier -One Car C. 1) Minimum Equipment Specifications (a) 14,000 pound GVWR chassis (b) (c) 50 ft. 3/8" 6x19 cable or OEM specificatior.is. (d) Jrr hoof: loading bridle/chains. (e) Safety Chains, 5/16" alloy or 0EM specifications; four safety chains for the vehicle being transported. (1) 1) Minimum Equipment SRecifications (a) 16,001 pound GVWB. chassis. Hydraulic or mechanical winch. 50 ft. 3/8" x 19 cable or OEM specifications. Jrr hooks loading bridle/chains. Safety chains 5/16" alloy or OEM specifications; four safety chains for the vehicle being transported and two safety chains for the vehicle being towed. (1) All required tie-down straps and safety chains shall be used during towing operations. D. Class B Tow Truck 1) Minimum Equipment Specifications (a) 26,001 pound GVWR chassis. -51-11231-000 I \2058641 v2 doc P216I 1231-000l\2058ti-l lv2 do, (b) Air brakes or hydraulic w/air hookup package. (c) 14-top recovery equipment rating. (d) Hydraulic or mechanical winch(es). (e) 150 ft. 7/16" 6x19 cable or OEM specifications. (f) Tow chains, Y2" alloy or OEM specifications. (g) Safety chains, Y2" allow or OEM sp (h) (i) Two 8-ton snatch blocks. U) Wheel lifts safety straps or equivalent mechanical device. (k) (1) All required wheel safe~ straps, or equivalent wheel retention devfce, tie-down straps, and safety chains shall be used during towing operations. lv'lililimum l:5guipment Specifications (a) 26,001 ound GVWR chassis. (b) Hydraulic or mechanical winch. (c) 50 ft. 3/8" 6x19 cable or OEM specifications. (d) J/T hooks loading bridle/chains. (e) Safety chains, 5/16" alloy or OEM specifications; four safety chains for each vehicle being transported and two safety chains for the vehicle being towed. (1) All required tie-down straps and safety chains shall be used during towing operations. -52- P217F. Class C Tow Truck 1) Minimum Equipment Specifications 11231-000 l\205864 I v2 doc (a) 48,000 pound GVWR chassis. (b) Air brakes w/air hookup package and single control compressor. (c) 25-ton rec9very equipment rating. (d) Hydraulic or mechanical winch(es). (e) 200 ft. 5/8" 6x19 cable or OEM specifications. (f) Tow chains, 5/8" allow or OEM specifications. (g) Safety chains, 5/8" alloy or OEM specifications. (h) (i) U) Under lift rating -retracted ............................ 25,000 pounds 100! extension* .............................................. 12,000 pounds. *Measured from tlie centerline of the rear axle to the center of the lift works. G. Class D Tow Truck (b) Air bral<es w/air hookup package. (c) 30-ton recovery equipment rating. (d) Hydraulic or mechanical winch(es). (e) 250 ft. 3/4" 6x19 cable or OEM specifications. (f) Tow chains, 5/8" alloy or OEM specifications. (g) Safety chains, 5/8" alloy or OEM specifications. (h) Tow sling rating 20,000 pounds. (i) Two 12-ton snatch blocks. -53- P218U) Under lift rating -retracted ............................. 32,000 pounds 100" extension* ............................................... 16,000 pounds *Measured from the centerline of the rear axle to the center of the lift forks. 3. AUXILIAR EQUIPMENT A. Required Equipment All Classes 1) Extension -Brake and tail lamps. 2) 3) Flashlight. 4) Broom. 5) Shovel. 6) 7) 8) Equivalent of six 3-mifilute flares. 9) Covered trash can(s) witti absorbent. 10) Shop rags and/or paper towels. Shop to truck communications. B. Service anq Other Equipment. For service calls, each tow truck shall be equipped with the follow service equipment. Adequate emergency supply of fuel in an approved container. 2) Boester battery or hotbox starting system. 3) !Myaraulic jack capable of handling passenger ears and light trucks. 4) Metric and standard lug wrenches. 5) Rubber mallet/hub cap tool. 6) Lockout tools. 7) Motorcycle straps (Class A only). -54-11231-000 I \2058641 v2.doc P2198) Sledge hammer. 9) Tool kit may include: C. Class A 1123 1-000 I \2058641 v2 <lnc (a) Assorted open-end wrenches; standard, 1/4" -7/8" and Metric, 6-19 mm. . (b) Assorted screwdrivers; Straight blade and Phillips. (c) Crescent wrench. (d) Ball peen hammer. (e) Pliers. (f) Battery and terminal cleaning tools. (g) Mechanic's wire (h) Plastic electrical tape/duct tage. (i) U) (k) (I) (m) Required Equipment (a) One 3-ton rated snatch block. (b) Towing sling -J/T hook tow chain assembly, a 4" x 4" x 48" and a 4"x4"x60" wooden crossbeam, a pair of spacer blocks, a steering wheel clamp, a towing dolly and safety chains. (c) Wheel lift -Wheel safety straps or equivalent mechanical device, steering wheel clamp, towing dolly and safety chains. (d) Car carrier -J/T hook loading bridle, a 4"x4"x48" and a 4"x4"x60" wooden crossbeam, a pair of spacer blocks and two pairs of safety chains. -55- P220D. Class B 1) Required Equipment I 1231-000 I \2058641, 2 doc (a) Towing sling -J/T hook tow chain assembly, a 4"x4"x48" and a 4"x4"x60" wooden crossbeam, a pair of spacer blocks, a steering wheel clamp, a towing dolly and safety chains. (b) Wheel lift -Wheel safety straps or equivalent mechanical device, steering wheel clamp, towing dolly, and safety chains. (c) Truck hitch -Tow chain assembly, 4"x4"x48" and 6"x6"x60" wooden crossbeams (as necessary), luminum tow angle(s), and safety chains. (d) Under lift -Assort . ent of lift forks/adaptors, safety tie-down chains, and safety chains. (e) (f) Axle covers/caps. (g) Air hoses and necessary fi ings to provide air to the towed vehicle. Jliruck hitch -Tow chain assembly, 4"x4"x60" and 6"x6"x60" wooaen crossbeams (as necessary), aluminum tow angle(s), an safety chains. (c) Under reach -Assortment of lift forks/adapters, safety tie-down chain(s), and safety chains. (d) Steering wheel clamp. (e) Two 12-ton rated snatch blocks. (f) Axle covers/caps. (g) Air hoses and necessary fittings to provide air to the towed vehicle. -56- P221Attachment 2 -DRAFT Tow Service Agreement ATTACHMENT D INSTRUCTIONS FOR COMPLETING THE RCPD TOW SERVICE AGREEMENT APPLICATION FORM 1. GENERAL INFORMATION A. The following instructions are being provided to assist you in the accurate completion of the necessary forms. Please be sure to sign and date the application form as indicated. You should thoroug ly read and understand the Tow Service Agreement prior to submitti g your application. After completing the application form, return the efiltire package, along with the certificate of insurance as specified in 6ilerment 9 of the Tow Service Agreement, to the Chief of Police for consideration and possible approval. Incomplete applications will not be accepted. If y0ur company receives preliminary approval, an inspection of your facilities a d e~uipment will be scheduled. B. Upon final approval, Element 25t @perator A~proval and an ~~achment E (Tow District description) will be added to the Tow Service Agreement. Upon receipt of these documents. you shm:ild sign and date Element 25 and return the ori inal to the R6-l?D. 2. SPECIFIC INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF REQUIRED ITEMS A. Application for Rotation Tow l...isting 1) Gompletely fill out and sign the application form. Incomplete ~p>plications will net be a cepted. All ·information on the application forliTl must oe comp,lete. Any misrepresentation on the application will be grounds for criminal and/or disciplinary action, as well as automatic Cifisqualification for participation in the RCPD Rotation Tow Prngram. Submit proof of required insurance in the form of a certificate of insurance from a California-admitted or approved company. 3) Submit a list of all tow truck inventory by make, model, class (as defined in Element 3.C. of the Tow Service Agreement) and vehicle iE.fentification number. 4) Submit a proposed rate schedule as identified in the Tow Service Agreement. 5) Submit a fully dimensioned site plan of the tow company's business and storage lot, drawn to an engineer scale not to exceed 1" = 50' or less than 1" = 20', with a north arrow oriented to the top of the Plan, containing the following minimum components: -57-I 1231-0001\2058641 v2.doc P222B. 11231-000 I \2058641 v2.doc (a) Name, address and telephone number of the applicant tow company. (b) All property lines and lot dimensions. (c) Dimensions of all access points to the site (pedestrian and vehicular), off street parking areas, loading areas, and parking spaces for customers and employees. (d) Location of all building structures arid the distances between buildings and property lines. (e) Location of all driveways, I Adscape pl nters, and other areas (f) (g) of landscaping. (h) Location of all interior fe, cin9 and other security features on the site. [The submitted Site Plan will be retained by the RCPD as confidential non-public record ·nformation for an indefinite period of time, to the fullest exterit permitted under applicable California and federal law.] Upon prelimir.iary approval, the Chief of Police will pro, ide an applicant with a Tow Truck Inspection Guide for: each tow truck. The top section of the Tow Truck Inspection Guide should then be completed with company and vehicle information prior to the scheduled inspection date. -58- P223ATTACHMENT E APPLICATION FOR TOW SERVICE AGREEMENT Please complete this application; attach clear, current copies of the business license, towing insurance, and tow truck registration(s); and return to the RCPD with your response to the Tow Service Agreement RFP. COMPANY NAME: COMPANY ADDRESS: Street State MAILING ADDRESS: (IF DIFFERENT FROM COMPANY) StreeUP.O. Box STORAGE FACILITY ADDRESS: Street COMPANY PHONE" ( ) OWNER INFORMATION NAME: HOME ADDRESS: HOME PHONE PAGER DL: Street State VEHICLE INFORMATION City City Zip List the make, model, license plate.number, type, and class of tow truck(s). Attach to the application. DRIVER(S) INFORMATION List the Name, Date of Birth, Driver License number/state, and Social Security Number for all drivers. Attach to the application. EMPLOYEE INFORMATION List the Name, Date of Birth, Driver License number/state, and Social Security Number for all employees who have access to the tow yard or files and electronic files that contain towed vehicles' or vehicle owners' information. Attach to the application. -59-11231-000 I \2058641 v2 doc P2241. 2. 3. 4. 5. 6. 7. 8 9. APPLICATION FOR TOW SERVICE AGREEMENT PAGE2 Currently established on CHP Tow Rotations? .............................. .. Auto Club Affiliations? .................................................................... . Do you have 24-hour service? ...................................................... .. Have you or anyone financially involved with your company ever been convicted of a felony involving stolen or embezzled vehicles, stolen property, fraud related to any towing business? .................. .. Is your storage yard fenced? .......................................................... .. Is secure storage available? ............................................................ . Are your storage facilities alarmed? ....................................... , ...... . Do you or any member of your family operate another tow compa.ny currently operating within the City of Rancho Cucamonga? ..................................................................................... . Do you share any facility (or portion thereof) with aneV,er tow company? ......................................................................................... . Yes [ l [ l [ l No [ l [ l [ l If the answer to any of the above questions is yes, pleas provide a detailed description 1i.e.; club name, name and type of felony, name of family operated tow company). 10. Primary storage address: Rented 11. Secondary storage address: Rented 12. HOURLY RATE: I Class A $ I Class B $ I Class D $ INSIDE ST,ORAGE RATES: I Class C $ I Class D $ I Class C $ I Class D $ OWNER'S SIGNATURE DATE NOTE: Make clear copies for submittal; all paperwork submitted will become the sole property of the RCPD and will not be returned. -60-11231-000 I \2058641 v2.doc Background: Current Tow Service Agreements •Tow Service Agreements are in place at every Sheriff’s Station •Majority of tows are related to traffic collisions •No administrative fee to Tow Providers •We only use Tow Providers from the approved vendor list •Rotational calls for equity Other Tow Service Models to Recover Costs •Other cities have structured agreements so that administrative costs for the tow program are recovered •Recovering costs will allow for reinvestment back into public safety programs •Other costs are recovered for accident-related damage, such as damage to traffic signal poles and cabinets. Proposed Ordinance and New Tow Service Agreements •City Manager can enter into TSA with up to 5 carriers •City is indemnified of Liability •Rates to car owners will be limited to CHP standards •Tow carriers pay the City a flat monthly fee for participation •Tow carriers cannot pass through City fees to the customers Benefits in the new Tow Service Agreements •Robust customer service processes and protections •A portion of the City’s law enforcement costs will now be recovered •Cost recovery revenues can be directed back to Police operatoins •On-going reports to Council Tow Service Agreement Next steps…. •First Reading tonight •May 3rd: Second reading •May 8: Request for Applications •May 17: Public hearing to set Tow Service Agreement fees •June 5: Applications due to Police Dept •June 20: TSA awarded P225DATE: TO: FROM: INITIATED BY: SUBJECT: April 17, 2017 Mayor and Members of the City Council John R. Gillison, City Manager CITY OF RANCHO CUCAMONGA STAFF REPORT West-side Districts Citizens' Oversight Committee \L.. Lori Sassoon, Deputy City Manager/Administrative Services V/ Tamara L. Layne, Finance Director Noah M. Daniels, Finance Manager ND SUMMARY OF REVIEW OF RESULTS OF ANNUAL INDEPENDENT AUDIT OF LANDSCAPE MAINTENANCE DISTRICT #1, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 FOR FISCAL YEAR 2015/16 RECOMMENDATION: Staff recommends that the City Council receive and file the results of the Committee's review of the annual independent audit of Landscape Maintenance District #1, Street Light District #2 Residential, and Park and Recreation Improvement District #85 (collectively "the Districts") for Fiscal Year 2015/16. BACKGROUND: Established by Resolution 15-207, the West-side Districts Citizens' Oversight Committee is made up of five members of the public that reside, and own property, within one or more of the Districts, and do not serve on any other standing City Commission or Committee. A primary purpose of the Committee is to review the annual audit after it is prepared and report the results of its review to the City Council and the community on an annual basis. The Committee has neither budgetary or operational decision-making authority, nor the authority to allocate financial resources or direct staff. ANALYSIS: At its meeting of March 14, 2017, Tamara Layne, Finance Director, and Rich Kikuchi, Partner, from the accounting firm of Lance, Soll & Lunghard LLP, provided the results of the annual audit of the Districts. The reports generated from the audit include: • Statement of Revenues, Expenditures and Changes in Fund Balances for the Districts for the year ended June 30, 2016 • Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters • Audit Communication Letter Page 1 of 2 P226The auditor provided an overview for how they consider internal controls when determining the appropriate audit procedures to express an opinion about whether the Districts' financial report is free from material misstatement. As these processes were reviewed, the committee discussed the audit process, and how the City ensures that funds collected for the Districts are spent for the operations. The staff from the City's Finance Department and the auditor confirmed that the revenues received were accurately recorded and were expended for the maintenance and operations of the Districts. The Committee noted that, in accordance with the law, the City accounts for each individual district's revenue and expenditures in separate funds. The auditor also communicated information about their professional responsibilities, which includes communication about significant aspects of the audit and other matters. Staff is pleased to inform the Council that there were no audit findings, misstatements identified during the audit, or other difficulties in performing the audit. FISCAL IMPACT: There is no fiscal impact. COUNCIL GOAL ADDRESSED: MID AND LONG RANGE PLANNING Develop a fiscal sustainability plan for the City's special districts -This continues the Committee's responsibility for providing additional financial oversight of the Districts, many of which are facing fiscal challenges. ATTACHMENTS: Attachment 1 -Statement of Revenues, Expenditures and Changes in Fund Balances for the Districts for the year ended June 30, 2016 Attachment 2 -Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Attachment 3 -Audit Communication Letter Page 2 of 2 P227LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2016 ATIACHMENT 1 P228LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2016 P229LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 YEAR ENDED JUNE 30, 2016 TABLE OF CONTENTS Page Number INDEPENDENT AUDITORS' REPORT ............................................................................................... 1 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES .................................................................................................................... 3 NOTES TO STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES .................................................................................................................... 4 P230Ls~ .... •••• •• CPAs AND ADVISORS INDEPENDENT AUDITORS' REPORT To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California Report on the Statement of Revenues, Expenditures and Changes in Fund Balances We have audited the accompanying statement of revenues. expenditures and changes in fund balances of Landscape Maintenance District #1 General City, Street Lighting District #2 Residential and Park and Recreation Improvement District #85 of the City of Rancho Cucamonga (collectively, the Districts). for the year ended June 30, 2016, and the related notes to statement of revenues. expenditures and changes in fund balances as listed in the table of contents. Management's Responsibility for the Statement of Revenues, Expenditures and Changes in Fund Balances Management is responsible for the preparation and fair presentation of the statement of revenues. expenditures and changes in fund balances in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of statement of revenues, expenditures and changes in fund balances that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on the statement of revenues, expenditures and changes in fund balances based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the State Controller's Minimum Audit Requirements for California Special District. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the statement of revenues, expenditures and changes in fund balances are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the statement of revenues, expenditures and changes in fund balances. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the statement of revenues, expenditures and changes in fund balances, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the statement of revenues, expenditures and changes in fund balances in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the statement of revenues, expenditures and changes in fund balances. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. :103 N llrc;i 13lvcl Suite ?[13 I fJre:1 er, cJ}S?l I Pho11e 71 ! 61? OOD ~ PrimeGlobal A~ ,ll.WO •liJ'I oj lnJq1tr11/:r.t,11TN1t1lin11flrm1 P231Ls~ .... •••• •• CPA• ~NO AOV•SORS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California Opinions In our opinion, the statement of revenues, expenditures and changes in fund balances referred to above present fairly, in all material respects, the respective financial position of the revenues, expenditures and changes in fund balances of Landscape Maintenance District #1 General City, Street Lighting District #2 Residential and Park and Recreation Improvement District #85 of the City of Rancho Cucamonga for the year ended June 30, 2016, in accordance with accounting principles generally accepted in the United States of America. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 29, 2016 on our consideration of the Districts' internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Districts' internal control over financial reporting and compliance. Brea, California November 29, 2016 2 P232LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE YEAR ENDED JUNE 30, 2016 Landscape Maintenance Street Lighting Park and Recreation District #1 District#2 Improvement General Ci!}'. Residential District #85 Revenues: Taxes $ 1,224,394 $ 364,778 $ 1,158,728 Charges for services 5,521 8,298 Use of money and property 39,940 937 137,430 Contributions from City 350,170 Developer participation 1,320 Miscellaneous 179 6,036 Total Revenues 1,270,034 717,205 1,310,492 Expenditures: Current: Community development: Personnel services 26,685 469,211 Operating costs: Operations and maintenance 50,392 35,973 Contract services 409,875 667 100,243 Tree maintenance 49,875 6,934 Utilities 278,742 666,986 236,622 Assessment administration 65,870 37,400 153,430 General overhead allocation 60,020 5,080 115,780 Total Expenditures 941,459 710,133 1,118,193 Excess (Deficiency) of Revenues Over (Under) Expenditures 328,575 7,072 192,299 Net Change in Fund Balances 328,575 7,072 192,299 Fund Balance, Beginning of Year 620,153 191,571 1,018,852 Fund Balance, End of Year $ 948,728 $ 198,643 $ 1,211, 151 See Notes to Financial Statements 3 P233LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA NOTES TO STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES JUNE 30, 2016 Note 1: Description of the Reporting Entity The City of Rancho Cucamonga was incorporated on November 30, 1977, under the laws of the State of California and enjoys all the rights and privileges applicable to a General Law City. It is governed by an elected five-member board. The City of Rancho Cucamonga, California, has formed certain maintenance districts and authorized the levy of assessments pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500). The City levies annual assessments to finance the costs and expenses necessary for maintenance and improvements in each District. The City cannot levy and collect annual assessments within an assessment district without complying with the procedures specified in the Landscaping and Lighting Act of 1972. On an annual basis, an Engineer's Report must be prepared for each assessment district which contains a full and detailed description of the improvements and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: Declares the intention of the City Council to levy and collect assessments within the assessment district for the fiscal year stated therein. Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. Refers to the assessment district by its distinctive designation and indicates the general location of the district. Refers to the Engineer's Report for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. States whether the assessment is proposed to increase from the previous year. The accompanying statement of revenues, expenditures and changes in fund balances contains information relative only to the Landscape Maintenance District #1 General City, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85 of the City of Rancho Cucamonga, which are an integral part of the City of Rancho Cucamonga. Landscape Maintenance District No. 1 (LMD 1) was formed in 1979 and consists of 8, 145 single family homes, 10,291 multi-family units, and 8.83 acres of vacant land, seven parks, and trails. Landscape improvements provided in LMD 1 may include, but are not limited to: turf, ground cover, shrubs and trees, sprinkler and irrigation systems, ornamental lighting, drainage systems, masonry walls, entryway monuments, and associated appurtenances. These improvements include all necessary services; operations; administration; and maintenance required to keep the abovementioned improvements in healthy, vigorous, and satisfactory working condition. 4 P234LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA NOTES TO STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (CONTINUED) JUNE 30, 2016 Note 1: Description of the Reporting Entity (Continued) The assessment rates are as follows: Fiscal year Fiscal year Percentage 2015-16 2016-17 Chan9e Single family home $ 92.21 $ 92.21 0.00% Condominium unit 46.11 46.11 0.00% Multi-family unit 46.11 46.11 0.00% Commercial/industrial parcel per acre 184.42 184.42 0.00% Street Lighting Maintenance District No. 2 (SLD 2) was formed in August 1983 and consists of 7,633 single family homes, 1,989 multi-family units, and 40.16 acres of non-residential land. The SLD 2 assessments pay for energy and maintenance for streetlights within the public right-of-way and dedicated easements within the boundaries of SLD 2. The assessment rates are as follows: Fiscal year Fiscal year Percentage 2015-16 2016-17 Chan9e Single family home $ 39.97 $ 39.97 0.00% Multi-family unit 39.97 39.97 0.00% Commercial/industrial parcel per acre 79.94 79.94 0.00% Park and Recreation Improvement District No. 85 (Red Hill and Heritage Park District) (PD 85) was formed in April 1985. PD 85 is a combination Improvement and Maintenance District. This special tax was issued to pay for bonds that were sold in 1985 and refinanced in 1993. The bonds that were sold for the construction of the parks have been paid off as of 2005. However, all parcels in PD 85 will continue to be assessed for the on-going maintenance of both parks. The boundary of PD 85 is citywide except properties within the planned communities. The assessment rates are as follows: Fiscal year Fiscal year Percentage 2015-16 2016-17 Chan9e Single family home $ 31.00 $ 31.00 0.00% Condominium unit 31.00 31.00 0.00% Multi-family unit 31.00 31.00 0.00% Commercial/industrial parcel <1.50 acres 15.50/Lot 15.50/Lot 0.00% 1.51 -3.50 acres 46.50/Lot 46.50/Lot 0.00% 3.51 -7.00 acres 108.50/Lot 108.50/Lot 0.00% 7.01 -14.00 acres 217.00/Lot 217.00/Lot 0.00% 14.01 -25.00 acres 434.00/Lot 434.00/Lot 0.00% >25.01 acres 775.00/Lot 775.00/Lot 0.00% 5 P235LANDSCAPE MAINTENANCE DISTRICT #1 GENERAL CITY, STREET LIGHTING DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA NOTES TO STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (CONTINUED) JUNE 30, 2016 Note 2: Measurement Focus, Basis of Accounting and Financial Statement Presentation The statement of revenues, expenditures and fund balances is reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are generally recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Assessment Revenue Assessment revenue is recognized on the modified accrual basis, that is, in the fiscal year for which the assessments have been levied providing they become available. Available means then due, or past due and receivable within the current period and collected within the current period or expected to be collected soon enough thereafter to be used to pay liabilities of the current period. The County of San Bernardino collects the assessments for the Landscape Maintenance Districts. Assessment liens attach annually as of 12:01 A.M. on the first day in January proceeding the fiscal year for which the assessments are levied. Assessments are levied on real property as it exists on that date. The assessment levy covers the fiscal period July 1 to June 30. One-half of the assessment is due November 1; the second half of the assessment is due February 1. All assessments are delinquent if unpaid on December 10 and April 10, respectively. Fund Type The Landscape Maintenance District #1 General City and Street Lighting District #2 funds included in this report are accounted for in the City's financial records as special revenue funds. Special revenue funds account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes. Special revenue funds are designed to help determine and demonstrate resources that must be used for a specified purpose are, in fact, used for that purpose. The Park and Recreation Improvement District #85 fund included in this report is accounted for in the City's financial records as an agency fund. Agency funds are used to account for assets held by the City as trustee of agent for individuals, private organizations, or other governmental unites, and/or other funds. 6 P236Ls~ .... •••• •• CPAs AND ADVISORS INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the statement of revenues, expenditures and changes in fund balances of Landscape Maintenance District #1 General City, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85 of the City of Rancho Cucamonga, California, (collectively, the Districts) as of and for the year ended June 30, 2016, and the related notes to statement of revenues, expenditures and changes in fund balances, and have issued our report thereon dated November 29, 2016 Internal Control over Financial Reporting In planning and performing our audit of the statement of revenues, expenditures and changes in fund balances, we considered the Districts' internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the statement of revenues, expenditures and changes in fund balances, but not for the purpose of expressing an opinion on the effectiveness of the Districts' internal control. Accordingly, we do not express an opinion on the effectiveness of the Districts' internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Districts' statement of revenues, expenditures and changes in fund balances will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Districts' statement of revenues, expenditures and changes in fund balances are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 1-03 N Brea Blvd . Suite ?.03 I Brea. Ct, 92821 I Phone 714 672 00/7 ~ PrimeGlobal An,l~u.1:.1/i,•rto/ /11Jq•u1Jt,a,1rr11u111ir.yf'11,ni ATTACHMENT 2 P237Ls~ .... •••• •• CPAa AND ADVISORS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Districts' internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Districts' internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Brea, California November 29, 2016 P238Ls~ .... •••• •• CPAs AND ADVISORS November 29, 2016 To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California We have audited the statement of revenues, expenditures and changes in fund balances of the Landscape Maintenance District #1 General City, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85 (collectively, the Districts) of the City of Rancho Cucamonga for the year ended June 30, 2016. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to the City Council of Rancho Cucamonga dated May 11, 2016. Professional standards also require that we communicate the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Districts are described in the notes to the financial statements. No new accounting policies that impacted the statement of revenues, expenditures and changes in fund balances of the Districts were adopted, and the application of existing policies was not changed during fiscal year 2015/16. We noted no transactions entered into by the Districts during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. No misstatements were found. 203 N Brea Blvd .. Suite 203 I Brea. CA 92821 I Phone. 714.672.0022 ~ PrimeGlobal ,111,\:woull no/ lnJt/~rid,mt ,1n:N111fi11g Hims ATTACHMENT 3 P239Ls~ .... •••• •• CPAo AND ADVISORS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 29, 2016. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Districts' statement of revenues, expenditures and changes in fund balance or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Districts' auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain audit procedures related to the audit. These procedures include, but are not limited to, the following: Proposed Segmentation of the Engagement We utilize a governmental audit program which we will tailor to the Districts' operations. The tailoring is necessary to accommodate specific client circumstances and to recognize differences in organizational structure. Our audit programs are organized by financial statement category. This approach takes full advantage of our accumulated experience. The primary benefit is that the risk of omitting important procedures is substantially reduced. We believe that this approach tends to be the most effective and efficient for an entity such as the Districts. The audit procedures are listed in the most logical sequence which improves efficiency. The savings in effort and time gained by using our audit program can free an auditor's attention for unusual or difficult situations that may arise. The audit programs are designed to increase audit efficiency by linking financial statement assertions, audit objectives, and procedures that are basic to most governmental audit engagements. P240Ls~ .... •••• •• To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California Sample Size and Extent of Statistical Sampling Our approach may be to utilize statistical sampling in the areas of receipts, disbursements, utility billing and payroll. Here we develop a statistical conclusion based upon an initial computer selected random sample which is based on the population and other risk factors identified. If errors are noted in the sample, the sample size will be expanded. We believe that a random selection can be efficient, while providing each item in the population an equal chance of being selected. Additionally, we may select a stratified sample of all transactions over a specified dollar limit for review. This allows us to cover all high dollar value transactions not otherwise selected in the random sample. Our samples are selected randomly utilizing IDEA data analysis software. Extent of EDP Software Our traditional approach is to "audit around" the computer, which means that we verify output by agreeing it, through our audit tests, with corresponding source input transactions. We do not choose to use audit software that runs through the Districts' computer system, such as a test deck. Like other aspects of the internal control structure, computer controls are documented in our memoranda and questionnaires. We will consider whether specialized skills are needed to consider the effect of computer processing on the audit, to understand the internal control structure policies and procedures or to design and perform audit procedures. The decision to use a computer specialist in audit planning is a matter of our professional judgment. We will consider the complexity of the computer system and assess whether we can identify the types of misstatements that might occur. LSL's IT Specialist will be involved in the planning and performance of the audit and also in assessing the IT controls of the District. Analytical Procedures We use analytical procedures as an overall review of the financial information in the preliminary and final stages of the audit. These procedures are designed to assist us in planning our audit and in assessing the propriety of the conclusions reached and in the evaluation of the overall financial statement presentation. The procedures to be utilized consist of determining expectations for percentage increases and decreases between significant revenue, expenditure and balance sheet accounts, reading the financial statements and related notes, and we focus on overall relationships within the financial statements. Once determined, these are reviewed to determine if the changes appear reasonable or require further analysis. For all significant differences, explanations are obtained as to why the situation occurred and additional substantive procedures may be applied and related evidence gathered to resolve concerns and questions. Approach to Understanding District's Internal Control Structure To gain an understanding of the Districts' internal control structure, we will perform procedures as required by the new Auditing Standards, primarily SAS 104-111. This will include documenting the major transaction classes, purpose of funds, the structure of the District and to quantify materiality. We will review and make recommendations on the internal control structure, which consists of Control Environment, Accounting System and Control Procedures. We will review internal controls in the area of cash; investments; revenues and receivables; expenditures and accounts payable; payroll; inventories; property and equipment, debt and debt service; insurance and claims. Based on the result of our review, we will issue a formal internal control report (SAS 115 Letter) that will identify any significant deficiencies and or material weaknesses which we identify. This report is required by the Government Auditing Standards issued by the Comptroller General of the United States. In addition, we will also issue a separate communication letter directly to the governing board. P241Ls~ .... •••• •• CPAa ANO ADVISORS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California This letter would communicate any significant deficiencies or material weaknesses we identify in the internal control system and other matters that we feel should be communicated to the governing board. All internal control issues will initially also be discussed with management of the District. Approach to Determining Laws and Regulations Subject to Audit The Laws and Regulations that will be subject to audit test work are determined from the applicable laws, regulations, contracts, and grant agreements which we identify through the understanding we obtain of the Districts and our extensive experience with governmental entities. Approach to be Taken in Drawing Audit Samples For the purpose of tests of controls and tests of compliances with laws and regulations, we use audit sampling. Tests of controls are procedures directed towards determining the effectiveness of the design or operation of an internal structure policy or procedures. Normally, audit sampling is used for tests of controls that involve inspection of documents and reports indicating performance of the policy or procedures and, in many cases, re-performance of the application of the policy or procedures. These sampling procedures test the operating effectiveness of an internal control structure policy or procedures by determining how the policy or procedure was applied, the consistency with which it was applied during the audit period, and by whom it was applied. To achieve this goal, we draw samples in the area of disbursements, receipts, utility billing and payroll. Each document selected will be tested for various attributes that are designed to verify compliance with different aspects of internal controls. Additionally, each sample item will be tested for coding to the proper accounts and posting to the general ledger. The following new Governmental Accounting Standards Board (GASB) pronouncements were effective for the fiscal year 2015/16 audit: GASB Statement No. 72, Fair Value Measurement and Application. GASB Statement No. 76, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. GASB Statement No. 79, Certain External Investment Pools and Pool Participants. The following GASB pronouncements are effective in the following fiscal year audit and should be reviewed for proper implementation by management: Fiscal year 2016/17: GASB Statement No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement No. 68, and Amendments to Certain Provisions of GASS Statement Nos. 67 and 68. GASB Statement No. 7 4, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans. GASB Statement No. 77, Tax Abatement Disclosures. GASB Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans. P242Ls~ .... •••• •• CPAs AND ADVISORS To the West-Side Districts Citizens' Oversight Committee City of Rancho Cucamonga, California GASB Statement No. 80, Blending Requirements for Certain Component Units-an amendment of GASB Statement No. 14. GASB Statement No. 82, Pension Issues -an amendment of GASB Statement Nos. 67, No. 68, and No. 73. Fiscal year 2017/18: GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. GASB Statement No. 81, Irrevocable Split Interest Agreements. Restriction on Use This information is intended solely for the use of the West-Side Districts Citizens' Oversight Committee and management of the Districts and is not intended to be, and should not be, used by anyone other than these specified parties. Very truly yours, Brea, California P243DATE: TO: FROM: April 17, 2017 Mayor and Members of the City Council John R. Gillison, City Manager STAFF REPORT INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer c:=-,.; Jerry A. Dyer, Principal Civil Engineer SUBJECT: CONSIDERATION OF FIRST READING OF AN ORDINANCE AMENDING SECTION 12.03.040 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO INCORPORATE REQUIREMENTS RELATED TO EXCAVATIONS AND PAVEMENT CUTS RECOMMENDATION: Staff recommends the City Council consider first reading of Ordinance No. 906, amending Section 12.03.040 of the Rancho Cucamonga Municipal Code to incorporate requirements related to excavations and pavement cuts. BACKGROUND: For a number of years, the Engineering Services Department upheld a pavement cut moratorium for 2 years after the completion of any new pavement work ranging from slurry seals to pavement overlays. While this practice has been somewhat effective in reducing pavement cuts in newly paved streets, the City Engineer has determined that a more formal policy is necessary to protect the City's investment in its pavement management program. ANALYSIS: The attached ordinance establishes a moratorium on pavement cuts and excavations in streets that have been resurfaced with 0.10 foot thickness or greater of either Asphalt Concrete or Asphalt Rubber Hot Mix material within the previous five years or received maintenance treatments such as seal coats, slurry seals, or chip seals within the previous two years. This moratorium will assist in preserving the integrity, ride quality, and appearance of new and rehabilitated street surfaces. The ordinance allows exceptions if the City Engineer grants a construction permit for specific reasons stated in the ordinance. However, if the City Engineer grants a construction permit or emergency excavation work is required, the ordinance provides for minimum limits of repair to mitigate the effects of such work. If adopted by the City Council, this ordinance would take effect immediately for all new projects accepted by the City Council after the adoption date. With the Governor's recent signing of SB1, the Road Maintenance and Rehabilitation bill, staff is anticipating an increase in pavement maintenance activity over the next few years, increasing the need for a formalized policy to protect this investment. FISCAL IMPACT: The proposed ordinance would assist in preserving the City's investment in pavement management and is expected to incrementally reduce the cost of maintenance over time. Page 1 of 2 P244CITY COUNCIL STAFF REPORT-ORDINANCE AMENDING SECTION 12.03.040 April 17, 2017 COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS Adoption of the proposed ordinance would further fulfillment of the City Council's goal of Enhancing Premier Community by preserving the integrity and appearance of newly paved and rehabilitated street surfaces. ATTACHMENTS: Attachment 1 -Ordinance No. 906 Page 2 of 2 P245ORDINANCE NO. 906 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION 12.03.040 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING CONSTRUCTION PERMITS FOR EXCAVATIONS AND PAVEMENT CUTS THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY ORDAINS AS FOLLOWS: SECTION 1. Section 12.03.040 to the Rancho Cucamonga Municipal Code is hereby amended to read as follows: Sec. 12.03.040. -Permit Required A. No person shall do any of the following acts, except pursuant to a valid construction permit: 1. Make or cause to be made any excavation or opening, fill or obstruction in, over, along, on, across or through any public place for any purpose whatsoever; 2. Construct or repair or cause to be constructed or repaired any curb, sidewalk, gutter, curb with integral gutter, drive approach, alley approach, spandrel and cross gutter, wheelchair ramp, A.C. dike, or any other work of any nature covered by city standard drawings or city policy or place; change, renew an encroachment in, over, along, on, across or through any street right-of-way or public place, excepting, however, for or in connection with the installation of poles, guys and anchors constructed for use under franchise for public utility purposes where such poles, guys, and anchors do not interfere with or lie within ten feet of existing improvements; 3. Place any banner over, cross, on or along any street right-of-way; 4. Plant, remove, cut, cut down, injure or destroy any tree, plant, shrub or flower growing within any right-of-way, excepting necessary pruning or trimming to protect persons or property; 5. Construct or modify or cause to be constructed or modified any storm drain or conveyor of drainage waters and appurtenant items within dedicated easements, rights-of-way or public place; 6. Modify, alter or deface any block wall on or adjacent to public places. B. No permit shall be issued for excavations or pavement cuts in any street that has been resurfaced with 0.10 feet thickness or greater with either asphalt concrete or asphalt rubber hot mix material within five years after the date the City accepted the completion of such resurfacing, or in the case of maintenance projects such as, seal coat, slurry seal, chip seal, etc., within two years after the City has accepted completion. This prohibition shall not apply if the City Engineer finds any of the following conditions apply to the application: 1. The work is mandated by City, County, State or Federal legislation or is required as a condition of approval to a City issued development permit. Ordinance No. 906 -Page 1 of 2 ATTACHMENT 1 P2462. The work is required to provide utility services and there is no other reasonable means of providing such service. 3. The work is limited to exploratory potholes to verify utility depth or location. 4. The work is limited to excavations that are essential components of a regional project that will provide substantial public benefit. 5. Public health, safety or welfare requires the work be done before the applicable five-year or two-year limitation. C. Work necessary to correct, respond to, or prevent an emergency threatening life or property, or life essential utility services work may occur without first obtaining a construction permit, provided that a construction permit shall be applied for the following business day. D. When a construction permit for excavation or pavement cuts is granted by the City Engineer pursuant to paragraph B of this Section or emergency excavations or pavement cuts are performed according to paragraph C, the following conditions shall apply: 1. All restoration and repair work shall be performed in accordance with the most current trench, backfill, and pavement replacement detail standards in effect and as approved by the City Engineer, except the final surface course material used shall be the same as the existing street pavement surface and for Asphalt Rubber Hot Mix the thickness shall be no less than 0.12 feet. 2. The final surface course for the repair shall extend either to the inside striped edge of the travel lane on both sides of the lane being cut or up to the lip of gutter, curb, or edge of pavement when adjacent to the travel lane, with the exception of striped bike lanes with an asphalt surface width of 4 feet or more. If the street is only one lane in each direction with no painted center median, then the final surface repair shall extend from the centerline to the lip of gutter, curb or edge of pavement. 3. For street cuts within an intersection, the City Engineer may establish the required limits of the final surface course of the repair. 4. If the pavement surface in the adjacent area of the repair shows stress or fails due to the applicant's permit work, the repair shall include those areas. 5. If the distance between perpendicular trenches is ten feet or less measured from the inside edge of the trenches, the final surface course portion of the repair shall be extended to encompass the area between the trenches. 6. The final surface course repairs shall be perpendicular to the street. 7. The permit applicant shall submit an application for a construction permit and pay all of the required fees. SECTION 2. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law PASSED, APPROVED, AND ADOPTED this 17th day of April, 2017. Ordinance No. 906 -Page 2 of 2 Amendment of Section 12.03.040 Title 12 –Streets, Sidewalks and Public Places Chapter 12.03 –Public Improvement Construction Purpose of the Amendment •Creates a formal policy •Establishes a Moratorium on recently paved roads •No change to existing franchise agreements •Protects the City’s investment on newly paved roads Archibald Ave s/o Foothill Blvd Establishing a Moratorium •Resurfacing of streets with 0.10’thickness or greater,or a rubberized asphalt application shall have a moratorium of 5 years •Seal coats,slurry seals,or chip seals will have a moratorium of 2 years Archibald Ave @ Hampshire St Will there be Exceptions? •Utility Companies who require emergency work •Developers installing major utilities •City Engineering has the authority to issue a permit •City Engineer will dictate the limits and extent of the work Archibald Ave s/o Arrow Rte Questions? Archibald Ave n/o Devon St