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HomeMy WebLinkAbout2017/11/15 - Minutes November 15, 2017 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES 11 P.M. — CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE Room The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 15, 2017 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:OOp.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were:John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; and Jeff Bloom, Deputy City Manager/Economic and Community Development. A. ANNOUNCEMENT OF CLOSED • PUBLIC COMMUNICATIONSON CLOSED • No public communications were made. C. CITY MANAGER ANNOUNCEMENTS No discussion or actions were taken. D. CONDUCT OF CLOSED • N — TAPIA CONFERENCE ' • • D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP. —CITY D2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) — SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632. —CITY D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT EMPIRE LAKES SPECIFIC PLAN AREA PA1; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BRYAN GOODMAN, VICE PRESIDENT, LEWIS MANAGEMENT CORP.; REGARDING PRICE AND TERMS.—CITY D4. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (ONE CASE) November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 8 E. RECESS The closed session recessed at 6:59 p.m. REGULAR MEETING - 00 CALL TOCOUNCILCHAMBERS The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on November 15, 2017 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:01 p.m. Present were Council Members: Bill Alexander, Diane Williams (arrived at 7:06p.m.), Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; and Patricia Bravo-Valdez, Assistant City Clerk. Council Member Alexander led the Pledge of Allegiance. A. ANNOUNCEMENTS/PRESENTATIONS Al. Recognition of Monica Ortega, Vice President of Ticket Sales, Rancho Cucamonga Quakes, for receiving the Class A-Advanced California League's"2017 Woman of Excellence" award. Mayor Michael and Members of the City Council along with Grant Riddle, Vice President-General Manager and Linda Rathfon, Assistant General Manager-Groups for the Rancho Cucamonga Quakes Baseball presented a Certificate of Recognition to Monica Ortega, Vice-President of Ticket Sales, Rancho Cucamonga Quakes for receiving the"2017 Woman of Excellence" award by the Class A-Advanced California League. A2. Recognition of the Rancho Cucamonga Quakes for receiving the Class A-Advanced California League's "2017 Organization of the Year" award. Mayor Michael and Members of the City Council presented a Certificate of Recognition to the Rancho Cucamonga Quakes: Grant Riddle, Vice President-General Manager and Linda Rathfon, Assistant General Manager-Groups and Monica Ortega, Vice-President of Ticket Sales, Rancho Cucamonga Quakes for receiving the "2017 Organization of the Year"award by the Class A-Advanced California League. PUBLICB. COMMUNICATIONS B1. Andrea Harlin, Field Representative for 31St District Congress Representative Pete Aguilar, introduced herself to the community and shared information on grant opportunities for the city and constituent services offered through Congress Member Pete Aguilar's office. B2. Christine Sabala expressed concerns with the Northeastern Sphere Annexation Project, information presented at community meetings, traffic and crime occurring in her area. She also requested to maintain the city as it is and encouraged the public to attend an upcoming community meeting on the project. B3. Janet Walton offered a prayer. November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 8 CONSENT DA. CONSENTC. Di ' PROTECTION C1. Consideration of Minutes: November 1, 2017 (Regular Meeting) C2. Consideration to approve Check Register dated October 24, 2017 through November 6, 2017 and Electronic Debit Register for the month of October for the total of$1,606,426.92. C3. Consideration to receive and file current Investment Schedule as of October 31, 2017. C4. Consideration to accept the Solar Photovoltaic Project as complete, approve final contract amount of $4,530,165, file a Notice of Completion and Release Bonds accordingly. MOTION: Moved by Board Member Spagnolo, seconded by Vice-President Kennedy, to approve Consent Calendar Items C1. through C4. Motion carried unanimously, 5-0. D. CONSENT CALENDAR — HOUSING • . AGENCY D1. Consideration of Minutes: November 1, 2017 (Regular Meeting) MOTION: Moved by Agency Member Alexander, seconded by Agency Member Williams, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. CONSENTE. A' • ' AGENCY E1. Consideration of Minutes: November 1, 2017 (Regular Meeting) MOTION: Moved by Vice-Chair Kennedy, seconded by Council Member Alexander, to approve Consent Calendar Item E1. Motion carried unanimously, 5-0. CONSENTF. D . PUBLIC FINANCING AUTHORITY F1. Consideration to approve Minutes of: November 1, 2017 (Regular Meeting) MOTION: Moved by Agency Member Williams, seconded by Agency Member Spagnolo, to approve Consent Calendar Item F1. Motion carried unanimously, 5-0. CONSENTG. DACOUNCIL Item G8 was pulled for discussion by Council Member Alexander. G1. Consideration of Minutes: November 1, 2017 (Regular Meeting) G2. Consideration to approve Check Register and Payroll dated October 24, 2017 through November 6, 2017 and Electronic Debit Register for the month of October for the total of$5,946,835.70. G3. Consideration to receive and file current Investment Schedule as of October 31, 2017. November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 8 G4. Consideration of the 2018 Calendar Year Street Banner Display Schedule and Applications. G5. Consideration to accept Federal and State discounts through E-Rate and the California Teleconnect Fund (CTF) as Offsetting Revenue and Appropriate Funding from the Library Fund for the One-Time Capital Costs of $92,000 and Recurring Maintenance Services of $3,922.50 per month required to connect the Rancho Cucamonga Public Library to the Cenic Highspeed Broadband Network. G6. Consideration to extend the contract agreement with Able Building Maintenance for "Citywide Window Cleaning Services"and approve the spending limit of$78,000 for FY 2017/2018; not to exceed $165,740 over a two-year period. G7. Consideration to Release the Maintenance Bond for the "Civic Center — Cooling Tower Replacement Project". G8. Consideration to approve an agreement with Airbnb for the Voluntary Collection of Transient Occupancy Taxes (TOT) as recommended by the Community Development Subcommittee. G9. Consideration to accept public improvements on the West Side of Spruce Avenue and South of Foothill Boulevard for Parcel Map 19666 as complete, file the Notice of Completion and authorize Release of Bonds. G10. Consideration of reimbursements for the Etiwanda/San Sevaine Area Master Plan Drainage Improvements Program for Fiscal Year 2016/17 and an appropriation of $67,751 from the Etiwanda/San Sevaine Drainage Fund. G11. Consideration of reimbursements for the General City Master Plan Drainage Improvements Program for Fiscal Year 2016/17 and an Appropriation of$7,957 from the General City Drainage Fund. G12. Consideration of an Agreement between the City and WLPX Day Creek, LLC for placement of two monument signs within a Storm Drain Easement located at the Northwest corner of Base Line Road and Day Creek Boulevard. G13. Consideration to accept Public Improvements between Ramona and Archibald Avenues at the North Side of the Pacific Electric Inland Empire Trail for Tract 18912 as complete,file the Notice of Completion and authorize Release of Bonds. G14. Consideration of Professional Services Agreements for Annual On-Call Public Works Inspection, Construction Support, and Engineering Support Services. G15. Consideration to accept as complete, file the Notice of Completion, and authorize Release of Retention and Bonds for the Installation of Traffic Signal Video Detection at Fifteen Locations Project. G16. Consideration of a request to Summarily Vacate a portion of the Vehicular Access Restriction on the South Side of Church Street approximately 250 Feet West of Haven Avenue. RESOLUTION NO. 17-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A PORTION OF THE VEHICULAR ACCESS RESTRICTION ON THE SOUTH SIDE OF CHURCH STREET APPROXIMATELY 250 FEET WEST OF HAVEN AVENUE ALONG APN 1077-881-13-000 G17. Consideration to accept the traffic signals at Carnelian Street at Banyan Street and 6th Street at Utica Avenue, left turn modifications at 3 intersections along Milliken Avenue, and Retro-Reflective Street Name Signs at 3 Locations Project as complete, approve contract change orders in the amount of $82,565, authorize an appropriation in the amount of $30,862 from the Transportation Fund (Fund 124), and authorize Release of Retention and Bonds. November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 8 G18. Consideration to approve Unclaimed Property Policy. G19. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 2017/18. G20. Consideration to accept the Solar Photovoltaic Project as complete, approve final contract amount of $4,530,165, File a Notice of Completion and Release Bonds Accordingly. G21. Consideration of an Exclusive Negotiating Agreement and Right of Entry Agreement between the City of Rancho Cucamonga and Rancho Mall, LLC. MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G21 with the exception of item G8. Motion carried unanimously, 5-0. Item G8 pulled by Council Member Alexander. G8. Consideration to approve an agreement with Airbnb for the Voluntary Collection of Transient Occupancy Taxes (TOT) as recommended by the Community Development Subcommittee. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Item G8. Motion carried, 4-1, with Council Member Alexander opposed. CONSENTH. ORDINANCES No Items. 1. ADMINISTRATIVE i 11. Consideration to adopt Urgency Ordinance No. 924, Reauthorizing the City's Public, Educational, and Governmental Access Support Fee and Conduct 1st Reading of Ordinance No. 925, Reauthorizing and Readopting the City's Public, Educational, and Governmental Access Support Fee. ORDINANCE NO. 924 AN URGENCY ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE ORDINANCE NO. 925 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REAUTHORIZING AND READOPTING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE John Gillison, City Manager, introduced Erika Lewis-Huntley, Management Analyst III—City Manager's Office, who gave the Staff Report. Mayor Michael opened the Administrative Hearing for Ordinance No. 924. No public communications were made. Mayor Michael closed the Administrative Hearing for Ordinance No. 924 November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 8 MOTION: Moved by Council Member Williams, seconded by Council Member Alexander, to adopt Urgency Ordinance No. 924 by title only and waive further reading. Patricia Bravo-Valdez, Assistant City Clerk, read the title of Ordinance No. 924. VOTES NOW CAST ON MOTION: Moved by Council Member Williams,seconded by Council Member Alexander, to adopt Urgency Ordinance No. 924 by title only and waive further reading. Motion carried unanimously, 5-0. Mayor Michael opened the Administrative Hearing for Ordinance No. 925. No public communications were made. Mayor Michael closed the Administrative Hearing for Ordinance No. 925. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to conduct first reading of Ordinance No. 925, by title only and waive further reading. Patricia Bravo-Valdez, Assistant City Clerk, read the title of Ordinance No. 925. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to conduct first reading of Ordinance No. 925, by title only and waive further reading. Motion carried unanimously, 5-0. PUBLICJ. ADVERTISED , • CITY COUNCIL J1. Consideration of Interim Ordinance No. 923, Extending Urgency Ordinance No. 919 for an Additional 10 Months and 15 Days, to require a Conditional Use Permit for New Hotels in All Zones. ORDINANCE NO. 923 AN INTERIM ZONING ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, EXTENDING INTERIM ORDINANCE NO. 919 FOR AN ADDITIONAL 10 MONTHS AND 15 DAYS REQUIRING A CONDITIONAL USE PERMIT FOR THE ESTABLISHMENT OF HOTELS OR THE EXPANSION OF EXISTING HOTELS AND DECLARING THE URGENCY THEREOF John Gillison, City Manager, introduced Jennifer Nakamura, Associate Planner, who gave the Staff Report. Mayor Michael opened the Public Hearing for Urgency Ordinance No. 923. No public communications were made. Mayor Michael closed the Public Hearing for Urgency Ordinance No. 923. MOTION: Moved by Council Member Spagnolo,seconded by Council Member Williams,to adopt Interim Ordinance No. 923, by title only and waive further reading. Patricia Bravo-Valdez, Assistant City Clerk, read the title of Ordinance No. 923. VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member Williams, to adopt Interim Ordinance No. 923, by title only and waive further reading. Motion carried unanimously, 5-0. November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 8 K. CITY MANAGER'S STAFFREPORTS CITY COUNCIL K1. Announcement regarding Implementation of Public Safety Improvements for 2017 Holiday Lights Display Event. John Gillison, City Manager, introduced Chief of Police Danielle Boldt, who gave the staff report. Chief Boldt reviewed the Ordinance and Resolution which addresses Public Safety Improvements for the 2017 Holiday Lights Display event, the community educational campaign, travel routes for the display event, and sign boards to be displayed. Mayor Michael and Members of the City Council spoke in support of the plan and thanked Chief of Police Boldt for her work on the plan and her service to the community. K2. Request to Join the Taking Back Our Community Coalition to Support Public Safety Related Legislative Advocacy Efforts. John Gillison, City Manager, introduced Elisa Cox, Deputy City Manager and Chief of Police Danielle Boldt, who gave the staff report. Deputy City Manager Cox and Chief of Police Boldt went over impacts of Assembly Bill 109, Proposition 47 and Proposition 57. City Manager Gillison went over the objectives of joining the"Taking Back Our Community' Coalition. MOTION: Moved by Mayor Pro Tem Kennedy,seconded by Council Member Williams,to approve the Agreement to Join the Taking Back Our Community Coalition. Motion carried unanimously, 5-0. K3. Verbal Report on the California Air Resources Board (CARB) Community Meetings about Minimizing Community Health Impacts from Freight. John Gillison, City Manager, introduced Elisa Cox, Deputy City Manager, who gave a verbal staff report. Deputy City Manager Cox went over the CARB community meetings that were held on Minimizing Community Health Impacts from Freight Facilities. City Manager Gillison advised that staff wanted to provide Council with the information presented in order to be informed on the subject. Mayor Michael requested the Council receive a copy of the PowerPoint presentation. L. COUNCIL BUSINESS City Attorney Markman reported on Closed Session item D2 regarding the lawsuit between Southwest Voters Registration Education Project (SVEP) and the City of Rancho Cucamonga. City Attorney Markman reported that the case has been settled,that the Settlement Agreement was signed by the Plaintiffs and approved unanimously in Closed Session by the City Council. He also reported that copies of the Settlement Agreement are available in City Manager's Office and the City Clerk's Office. L1. INTER-AGENCY UPDATES Council Member Williams reported her attendance at a LAFCO Commission hearing that morning where the main topic was application of annexation by the City of Redlands. L2. COUNCIL ANNOUNCEMENTS None. M. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 8 N. ADJOURNMENT Mayor Michael adjourned the meeting at 8:45 p.m. Respectfully submitted, w. Lind4X. Tr yan, MMC WCler ervices Director Approved: December 6, 2017— Regular City Council Meeting November 15, 20171 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 8