HomeMy WebLinkAbout2015-06-24 - Agenda Packet - Community & Arts FoundationRANCHO CUCAMONGA
COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS
RANCHO CUCAMONGA
COMMUNITY
&\RTSFOUNDATION AGENDA
June 24, 2015
REGULAR MEETING
5:00 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
•••
Board Members
Bryan Snyder, Chair
Linda Bryan, Vice Chair
Paula Pachon, Secretary/Treasurer
Kimberly Alexander, Member
Al Arguello, Member
Nick Baker, Member
Taro Barag, Member
Rosemarie Brown, Member
Tina Chen, Member
Thomas Galindo, Member
Scott Haddon, Member
Jim Harrington, Member
Rod LeMond, Member
Mark Rivera, Member
•••
City Offices: (909)4n-2760
LASERFICHE
COPY
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COMMUNITY
&.\RTSFOUNDATION
RANCHO CUCAMONGA
COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS
June 24, 2015
l~~~~,.1~· a:.£ir~~~~~.~~1-1~-""'-~~~!;:./JlL"iii' ··~·. J ---~ ------------------.:tai..'.:! .. :...~ ..... '.
1. Pledge of Allegiance
2. Kimberly Alexander
Al Arguello
Nick Baker
Taro Barag
Rosemarie Brown
Linda Bryan
Tina Chen
Thomas Galind o
Scott Haddon
Jim Harrington
Rod LeMond
Paula Pachon
Mark Rivera
Bryan Snyder
1. Student Scholarship Award Check Presentation to Christina
Perez.
2. Presentation of Lewis Family Playhouse 10111 Season.
This Is the time and place for the general public to address the
Community & Arts Foundation. State law prohibits the Board from
addressing any Issue not previously Included on the Agenda. The
Board may receive testimony and set the matter for a subsequent
meeting. Comments are to be limited to five minutes per Individual.
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Board Member or
member of the audience for discussion:
1.
2.
Approval of the Minutes of the Special Workshop and Regular
Community & Arts Foundation Meeting held April 22, 2015.
Receive and file Treasurer's Reconciliation Summary Reports
for the LAIF and PAL Accounts through May 2015.
The following items are not public hearing items, although the Chair may
open the meeting for public input:
2
Agenda pages
1-7
8. 38
1.
2.
3.
4.
5.
qAr.OtO C U C .A~O W'.i J.
COMMUNITY
Bf.RTSFOUNDATION
RANCHO CUCAMONGA
COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS
June 24, 2015
Review and discussion of Proposed Foundation Policies.
Report on Foundation and Grant Sponsored Programs and
Events in 2014/15.
Election of Officers for the Rancho Cucamonga Community
& Arts Foundation Board of Directors -Chair, Vice Chair
and Secretaryffreasurer for Fiscal Year 2015/16.
Review and requested approval of the Foundation's
2015/16 Fiscal Year Budget.
Review of the Foundation's Board Meeting Schedule for
Fiscal Year 2015/16.
This Is the time for the Board Members to present oral reports on
the Board Committees. No action will be taken or discussion held.
1. Golf • (Committee Chair: Rivera)
2. Spring Events/Party Train -(Committee Chair: Bryan)
3. Executive -(Committee Chair: Snyder)
4. Arts Giving • (Committee Chair: Snyder)
5. Major Gift • (Committee Chair: Harrington)
6. Marketing and Outreach -(Committee Chair: Pachon)
7. Governance/Finance/Investment Committee-
(Committee Chair: LeMond)
The following items are not public hearing items, although the Chair may
open the meeting for public Input:
1. Update on Foundation Sponsored Activities.
3
39-50
51
52
53-55
56-57
'lANC"J iO (.U (J.~C,t.rtA
COMMUN ITY
&RTSFOUNDATION
RANCHO CUCAMONGA
COMMUNITY 8: ARTS FOUNDATION
BOARD OF DIRECTORS
June 24, 2015
This is the time for the Board to Identify the Items they wish to discuss
at the next meeting. These items wlll not be discussed at this meeting,
only identified for a future meeting:
I, Melissa Morales, Community & Arts Foundation Secretary, hereby
certify a true, accurate copy of the foregoing Community Foundation
agenda was posted on June 19, 2015, seventy-two (72) hours prior to
the meeting per AB. 2674 at 10500 Civic Center Drive, Rancho
Cucamonga, California, and on the City's web-site.
4
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
MINUTES OF THE APRIL 22, 2015, SPECIAL WORKSHOP
A. CALL TO ORDER
The special workshop of the Rancho Cucamonga Community & Arts Foundation was held
on Wednesday, April 22, 2015, at the Victoria Gardens Cultural Center, 12505 Cultural
Center Drive, Rancho Cucamonga, California. The meeting was called to order by Chair
Snyder at 2:10 p.m. (a quorum was reached at 3:43 p.m. upon the arrival of Member
LeMond). The Pledge of Allegiance was held.
Present were: Board Members: Arguello, Barag, Galindo, Harrington, Haddon, LeMond
(arrived at 3:43 p.m.), Pachon and Snyder. Absent: Alexander, Baker, Brown, Bryan,
Chen and Rivera. Staff: Nettie Nielsen, Community Services Director; Susan Sluka-Kelly,
Cultural Arts Manager; Karen Silhanek, Management Analyst I; Patrick Hediger,
Community Services Coordinator; Mireya Hepner, Community Services Coordinator;
Jennifer Palacios, Administrative Intern and Melissa Morales, Senior Administrative
Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None
C. WORKSHOP BUSINESS
1. The matter of discussing and adopting the 2015/16 Fundraising Goals and
Development of Major Gift Plan was led by Major Gift Committee Chair Harrington.
The discussion started with review of a chart of proposed fundraising efforts and the
Board agreed on the goals in each of these areas. The fundraising goals were
identified as follows: Golf Tournament minimal discussion held all concurred with the
proposed $46,000 goal. Major Gift Committee: Chair Harrington expressed his
commitment to get the Committee moving forward again and proposed a $5,000 goal.
Cinco de Bunco: Event Chair Pachon supported a goal of $1,600 and noted that this
year's event is being held on May 5th at the Cultural Center. Monte Carlo Night: Event
Co-Chair Barag welcomed donations of auction items and listed items already secured
and elements of the event to be held May 2nd also at the Cultural Center. Goal was
set at $9,000. Quakes Night: Event Chair Harrington indicated that he had been in
contact with the Quakes and estimated this year's event to be held probably in August.
Goal set at $1,200. Tour de Forte Director Nielsen informed the Board that at the
Executive Committee's November meeting they had approved serving as a $2,000
sponsor again this year for the event to be held on June 11th in partnership with
Victoria Gardens and the Library Foundation. She continued that Members will be
expected to sell approximately 1 O tickets each at $40 or $43 (PayPal) and others will
be sold at the Box Office. In response to a question on why tickets could not be sold
Rancho Cucamonga Community & Arls Foundation -1 -
Special Workshop
Apn7 22, 2615
the day of the event, she explained that the restaurants need a head count at least a
few days ahead of the event. A volunteer from the Board was requested to serve as
a liaison and no response was given. The fundraising goal was set at $6,000. Quakes
Strikeout Promotion -the estimated goal was set at $5,000. Give BIG San Bernardino
-Director Nielsen indicated that she has not received any information on whether this
campaign will happen this year. No goal was set. End of Year/Brick Sales: It was
suggested that a lead be established and Marketing Committee Chair Pachon offered
that the Committee could discuss taking the lead. The goals was set at $1,000. The
total fundraising goal for FY 2015/16 is $74,800.
Discussion then centered on the Foundation's donors. The "diamond" donor list was
reviewed and ideas given on how to re-engage some of the former donors and
motivate the continued giving of the current donors including hosting a networking
event to include food/beverages and some type of performance, possibly in the fall.
Other suggestions included identifying who is still an active donor and finding out how
they can continue to support the Foundation and what their needs are. In conclusion,
staff will assist in determining some of the donor needs and it was agreed the Major
Gift Committee would revitalized and begin tackling this area with a possible report
back in June. A report entitled "Establishing a Planned Giving Program" was also
distributed which another area of responsibility for the Major Gift Committee. No other
discussion was held or action taken.
2. Chair Snyder called on Director Nielsen concerning the Budget Review and Pre-
Budget Discussion. She briefly summarized the draft budget contained in the agenda
packet and indicated that, based on the discussion that evening, the draft would be
updated including adding a projected $6,000 revenue for Tour de Fork. She
commented that staff would work with the various committees on their needs for the
coming fiscal year and would incorporate in the proposed budget which will be
reviewed by the Executive/Finance Committee prior to presentation to the Board at
their June meeting for final adoption. Member LeMond arrived during this time.
3. The discussion regarding the Foundation's MissionNisionNalues was introduced by
Secretary/Treasurer Pachon. She referenced Page 9 of the agenda packet which
contained the proposed updated mission statement, based on the discussion held by
the Board at their January 28th meeting, and direction at that time to broaden the
statement. The proposed statement is as follows: "Enriching lives through support of
the arts at the Victoria Gardens Cultural Center and supporting citywide efforts that
benefit the community." Discussion ensued regarding the amended statement being
proposed and whether reference to the City should be deleted as there are times when
it might be assumed the City is affluent which could affect possible grant opportunities.
Treasurer Pachon also briefly touched on the purpose of a values statement which
should reflect what is fundamentally important to the organization. A comment was
made that the values statement generally proceed the vision statements. No further
comments were made. The following motion was made by the Board:
Rancho Cucamonga Community & Arls Foundation -2 -
Special Workshop
April 22, 2615
MOTION: Moved by SecretaryfTreasurer Pachon to approve the amended Mission
Statement, as presented but with the deletion of "city-wide", and approve the vision
statements as submitted. Motion carried: 9-0-5 (Absent: Alexander, Baker, Brown,
Bryan, Chen and Rivera).
I. ADJOURNMENT
The special workshop of the Rancho Cucamonga Community & Arts Foundation
adjourned at 4:06 p.m. with all Members present except Alexander, Baker, Brown,
Bryan, Chen and Rivera.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
Rancho Cucamonga Community & Arts Foundation -3 -
Special Workshop
April 22. 2015
IJlllcllllll .....
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
MINUTES OF THE APRIL 22, 2015, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held
on Wednesday, April 22, 2015, at the Victoria Gardens Cultural Center, 12505 Cultural
Center Drive, Rancho Cucamonga, California. The meeting was called to order at 4:25
p.m. by Chair Snyder.
Present were: Board Members: Arguello, Barag, Brown (arrived at 4:50 p.m.), Galindo,
Harrington, Haddon, LeMond, Pachon and Snyder. Absent: Alexander, Baker, Bryan,
Chen and Rivera. Staff: Nettie Nielsen, Community Services Diredor; Susan Sluka-Kelly,
Cultural Arts Manager; Karen Silhanek, Management Analyst I; Patrick Hediger,
Community Services Coordinator; Mireya Hepner, Community Services Coordinator;
Jennifer Palacios, Administrative Intern and Melissa Morales, Senior Administrative
Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
C. COMMUNICATIONS FROM THE PUBLIC
None
D. CONSENTCALENDAR
1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held
January 21, 2015.
2. To receive and file Treasurers Reconciliation Summary Reports for the LAIF and PAL
Accounts through March 2015.
MOTION: Moved by Member Harrington, seconded by Member LeMond, to approve
the Consent Calendar, as submitted. Motion carried: 8-0-6 (Absent: Alexander, Baker,
Brown, Bryan, Chen and Rivera.)
E. FOUNDATION BUSINESS
1. The update on the Development of Required Policies was provided by Director
Nielsen. She referenced staffs report listing the various policies reviewed and
discussed at the Board's January 28th Meeting. The three draft policies cover the
areas of conflid of interest, whistleblower and records retention. The Board was
informed that the Foundation currently falls under the City's guidelines for its retention
Rancho Cucamonga Community & Arls Foundation -1 -April 22, 2615
and destruction of records. Member Brown added her comments and stressed the
importance of showing the governance present in a non-profit organization including
the existence of policies which provide some assurance that matters will not be
mishandled. She went on to explain the purpose of the Conflict of Interest Policy
including the need to circulate a questionnaire to the Members aimed at having them
firmly state their personal transactions are not in conflict with the Foundation. Member
Brown was asked when the best time of year to tum in this document is and if there is
a standardized form. She responded that at the end of the fiscal year is recommended
and the IRS has a form. She offered to help with the questionnaire, if reminded.
Member Barag also offered to supply the form used by her foundation. Member Brown
suggested that a gift acceptance policy should also be drafted and Chair Bryan offered
to provide one. Other discussion included the idea to contact the Claremont
Foundation regarding their policies. In response to Director Nielsen's informing the
Board of a recent records request for one of their affiliates, a suggestion was made
that the Board reconsider it's approved "affiliates" and possibly terminate some the
affiliations which Member Brown concurred with. It was also suggested to consider
using a name other than "affiliates" for those groups that will remain under the
Foundation's umbrella. In conclusion, Director Nielsen indicated the draft documents
would be presented to the Executive Committee at their next meeting for further
refinement before bringing back to the full Board.
2. Chair Snyder called on staff regarding discussion of a Donor Recognition Awards
Event in 2015. Manager Sluka-Kelly referred to the April 22nd staff report which
included a brief history of past awards events. She added that the Playhouse's season
opener is scheduled for September 19th and no event has yet been attached to this
date. She opened the discussion of hosting an event again this year. Brief discussion
was held on potential businesses and individuals to be recognized and Spaggi's,
Impressions and former Board Members Harry and Judy Gibson were suggestion. At
the conclusion of the discussion, the Board concurred with bringing the matter back
at a later date.
F. COMMITTEE UPDATES
1. Golf Tournament-In Chair Rivera's absence, Manager Sluka-Kelly briefed the Board
on the status of the tournament scheduled to be held October 26th. She reported that
this year's event includes the elimination of the live auction component, inclusion of a
silent auction and, in an effort to attract more golfers, a $1,250 sponsorship for a
foursome is being offered.
2. Spring Events/Party Train -Update given earlier.
3. Executive/Finance -Chair Snyder deferred to Director Nielsen who indicated many of
the items discussed at the last Committee meeting have already been addressed
tonight including the Tour de Fork sponsorship and review of sample policies.
Rancho Cucamonga Community & Arts Foundation -2 -April 22, 2615
4. Arts Giving -Chair Snyder reported that only one application was received for the
student scholarship from a student at Alta Loma High School. He suggested that
ideas be discussed in the future on how to broaden the application base to encourage
more participants in the program.
5. Major Gift -Update given earlier.
6. Marketing and Outreach-Update given earlier.
7. Investment-Committee Chair LeMond informed the Board that it is anticipated funds
will be begin to be invested starting May 1st. Analyst Silhanek added that Finance
Analyst Ramirez asked that the Board be reminded that rates change daily.
G. FOUNDATION BUSINESS
1. Chair Snyder called on staff regarding the regular update on Foundation Sponsored
Activities. Coordinator Hepner addressed the Commission concerning the recent
successful MainStreet Theatre Company's production of Mark Twain's The Prince and
the Pauper. She explained how the popular Foundation Family Flex Packs are
subsidized by the Foundation and the number of middle and elementary school
students that attended the performances. Manager Sluka-Kelly extended an invitation
to all of the Board Members to attend any of the "meet and greets", dress rehearsals
and school shows. Coordinator Hediger spoke of the Rancho Cucamonga Community
Theatre production of William Shakespeare's The Taming of the Shrew currently
running through April 26th and their summer production of Peter Pan -The Musical
which has a July 18th through 26th run date. The return of the World .Music Concert
Series, presented by the Foundation was also announced with the groups Trio Elias,
Taiko Center of Los Angeles and The Goin' South Band scheduled to perform.
Manager Sluka-Kelly noted that staff will be researching the feasibility of adding some
type of shade element in the courtyard since the concerts that take place in July
starting at 5:30 p.m. Other than the request for staff to provide the Commission with
a sampling of the letters received from students attending the theater, no other
discussion was held or action taken.
2. Review of Committee and Board Meeting Schedules and Assignments for the
remainder of the fiscal year was opened for discussion. Brief discussion ensued
regarding the possibility of having "conference call" committee meetings to help solve
some of the scheduling challenges with Members and staff indicated they would look
into the matter though the Brown Act may determine the feasibility. Discussion
ensued concerning the various Committees and the possible consolidation of
committees to help in being able to have a quorum present at the meetings. The
concept of morphing the Investment Committee into a new "Governance Committee"
was addressed. The new Committee would responsibilities in the area of investments,
policies, budget and financial matters. Following their discussion, the Board took the
following action:
Rancho Cucamonga Community & Arts Foundation -3 -April 22, 2015
MOTION: Moved by Member LeMond, seconded by Member Arguello, to approve
the formation of a "Governance/Finance/Investment Committee" to have oversight in
matters including governance, policies, investments, finances and budget. Motion
carried: 9-0-5 (Absent: Alexander, Baker, Bryan, Chen and Rivera).
H. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Discussion regarding affiliates and Donor Recognition Event.
I. ADJOURNMENT
MOTION: Moved by Member Arguello, seconded by Member Galindo, to adjourn the
Regular Rancho Cucamonga Community & Arts Foundation Meeting. Motion carried:
9-0-5 (Absent: Alexander, Baker, Bryan, Chen and Rivera). Meeting adjourned at
6:10 p.m.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
Rancho Cucamonga Community & Arts Foundation -4 -April 22, 2015
Revenue
Rancho Cucamonga Community & Arts Foundation
Operating Budget -July 1, 2014 through June 30, 2015
D~scrlptlon
14/15
Projected
Budjet
1~/15
Actuals July 1-31 ·Aus 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1·31
~aisi;;g .Activities & Eve~t~-----··-----$ii8,6so $115,825 . $ 1s,2oof s 4,i&or s 46,62&r f -s,440 i s 1,928 ! $ --9,181 ·1
Tour de Fork (June 2014) l i $ 21030 · $ 2,030 I
' I
! . Bill Medley (July 2014} I $ 20,000 -$ 20,654 ' ! $ ' 20,654 I
I Golf Tournament (September 2014} i $ 68,950 $ 49,_~28 ' $ 12,500 $ 3,100 $ 25,078 i $ 6,050 $ 1,838 j $ 662
I Monte Corio Night (2015) $ 20,000 $ 25,982 I I I I -
i !
Party Train Events {2014/15} $ 3,000 $ 3,175 1$ 780 . I
.---
Tour de Fork (June 2015) $
.. ! I I .,
! -I
! Annual Campaign $ 1,500 $ -I
I PAL Campalgn/Spotf/ght Donors $ 2,100 I s · ·· a,310 · $ 20 $ 20 $ 20 $ 10 $ 30 $ 2,670 I
I Major Gift Campaign $ 5,000 $ -I
RC Quakes Strike Outs $ 5,000 $ s ,~ss $ 5,855 I
Bricks/Plaques $ 500 $ 1,426 $ 150 $ 574 J
L_ Other $ 2,000 $ 4,105 $~ 460 $ 300 $ 2,380 $ 60 I
. ~,~s7l 'Total Revenue $128,650 $115,SZS $ 15,200 $ 4,360 $ 46,626 $ a,440 $ J,,928
Expenditures
Rancho Cucamonga Com m unity & Arts Foundation
Operating Budget -July 1, 2014 through June 30, 2015
Description
14/15 14/15
Projected Actuals July 1-31 Aus 1-31 Sept 1-30 Oct 1-31
Bud~ lAd~ini~tr~i;;---------------·--1$24,8601 $
Personnel $ 18,060 $
, Office Supplies $ 800 $
i Financial Compliance $ 2,000 $
$ 300 I $
$
33 $ 70
20
I
I
i Credit Card Fees i $ -! $ I I I
Nov 1·30 Dec 1-31
I
Foundation Brochure $ 1,200 $ l
Foundation Constant Contact $ 300 $
1
i
Donor Recognition Event $
>--------------+-----t-~--..---~----------1------.----,__-__ _
1 Donor Awards $ $ 895
j~---~~~--D_o_n_or_P_w_q_ue_s_IB_rl_clcs _ _._$ ___ ~,___ __ _,_ ___ ~1,_$ __ 9_i _6 ____ ~--~-+--~·-+-l __ ___,I
I Fundraising Activities & Events $ 54,930 ' $ 60,600 $ 15,000 1 $ 8,445 ] $ 20,740 $ 2,348 1 $ -; $ 1,700 ' L Tour de Fork {2014)--i-:--~-.. -$,___2_,_,5_0_0 ~$-_;.2,-5-00_._:.._l _-'----+-'-----.:---.--1 "----'---...;-o---j;......'-----'----
1 Bill Medley (July 2014) $ 15,370 $ 16,164 $ 12,500 I $ 2,403 l $ 1,222 $ 38 I
6,042 1 $ 19,218 I I j Go/fToumament 2014 $ 28,560 $ 25 ,760 $
I Monte Carlo Night (2015) $ 11,000 $ 10,567
! PAL Campaign 1 $ -$ -1
r=-1
l ,_ Other $ -'$ 6,110 I i $ 300 1 $ 2,310 $ __ ~_70_~
f C:ity Programs I $ 55,500 $ 5~,378 $ -$ • I $ -1 $ • I $ 5,682 $ -I
1 _ Lewis Family Playhouse $ 10,000 I $ 10,000 I : I 1 r RC Community Theatre/BATG I $ 15,000 I $ 15,000 I I i ' ! I
[__ World Music Serles {3 Shows) $ 8,000 $ 8,000 ---r , ------,--J
\ Tickets for Underserved Students/Faf1!ilies _J 5,000 1 $ 2, 779 1 r -
J Foundation Family Wknds/Flex Pack MSTC 1 $ 12,500 $ 11,599 1 I I $ 5,682
I___ MainStreet Theatre Company l $ ~, 5,000 I $·' 5,000'; ! . . . . _ . , +-! ,------._,'
f community Programs I $ 9,500 s·. 5,626 -$ -$ -i $ 150 I $ 1,410 I $ 308 ! $ -
l Courtyard Program (Community Groups) 1
1 $ -I $ 1. • -; ' l I ! I l
L H s Performing Arts Program support I $ 2,000 $ 2,()00 . ---r----r ! I ! l !--Student Scholarship Program , $ 2,500 I $ '_ : -:-, __ ! I ! ----+------· J
[ __ -----~E!~~per Art ~SO~'!J!!.'!n A~ s~~~+t·---~~~f~--~ ·3,62~~~---11_ -~m· I $ ____ _!50 ¥-~41~]1 1._ __ ~P.~JI --·--------·] t~~~J~_p!!M!.itu_i:~-~ __ .. ~ . · -~$.!~~~~~-_$._12~t~-~!_ _$ _ _!~,!~~ $ 9,7~6 ~$-~M>-'q__1_L~!~~! .. ~~ 6~3-~_9. _l ____ 1,1s2_
Revenue
Rancho Cucamonga Commu nity & Arts Foundation
Operating Budget -July 1, 2014 through June 30, 2015
2 of 2
Description Jan 1-31 Feb t-28 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/15
Actuals
fF;;draising Activities &E"v~~-··-=+$-180 I $ ·-·1 9T f -920 T 5,322 24,083 ! $ --·-1--·--$ -$116,265
I I I ·-
Bill Medley (July 2014) 1 I $ 20,654
Golf Tournament {September 2014) ~-4~2':!_
Monte Carlo Night {2015) ! ! $ 4,900 $ 21,082 I $ 25,982
I Party Train Events {2014/15) $ 2,395 _$ 3,175 I -·-
I Tour de Fork (June 2015) i $ 440 __j $ 440
Annual Campaign I 1$ -
PAL Campaign/Spotlight Donors $ 30 $ 10 $ 530 $ 20 $ 10 $ 3,370
Major Gift Campaign 1 t-1 $ -
RC Quakes Strike Outs $ S,855
Bricks/Plaques $ 150 !$ 402 $ 150 $ 1,426
Other $ 9 $ 390 $ 6 1$ 4,10$
1 Total Revenue $ 180 $ 19 $ 9ZO $ S,322 $ 24,083 j $ -I $11&,Z&s
Rancho Cucamonga Community & Arts Foundation
Operating Budget -July 1, 2014 through June 30, 2015
2of2
Expenditures
Description Jan 1-31 Feb 1-31 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/15
Actuals
fAci~1~;t~;tk;~-·---·--·----·---rs-2.i64fs ··-221 r $--1201-s--i1ol$---1041 s·---_·. ·s-3"M2 -
! Personnel T I t I 1 $ -
I Office Supplies I I $ 253 --i-$ 656
Financial Compliance i $ 85 ) I I_$ 105
i Insurance $ 1,967 j I j 1 $ 1,967
I Travel & Meetings I $ 114 'I $ 129 . $ 35 I $ 117 I $ 104 $ 640 r Credit Card Fees . . i I I I $ -
b:=::::.:.==-~-==-.P~1.!!!J~7&.E!~~utlon ll-~~! ~L_ _93_ 1
___ ! ____ 1 __ ---± -+-1 _s __ 2_1_s .....
I Marketing & Community Outreach $ -$ -$ 130 $ -$ -$ -$ 130
2014/2015 Foundation Report I s
Foundation Brochure I $
Website Hosting/Maintenance I $
Foundation Constant Contact I $ _
Miscellaneous Marketing Exp $ 130 , $ 130
Video Profile --r--__ --·~---1------t--·-~ -
'---~~~~p~~"I_ralning $ -$ -_._$ __ ·_i_L ___ :__j__ -, _t __ -$ 183
I Donor Development & Retention $ -$ -$ 22 ! $ -1' $ _-, s ___ ~ $$ 2,093
Donor Development (consultant} __ _ I 200
~ Donor Recognition Event . _ I I $ -
1 Donor Awards 1 l ; I / $ 895
l. __ Donor Plaques/Bricks _ ; $ 22 ----1---f $ 998
~-·~----------lf------+------'----7-----+~-~--+-----+--~---l
Fundralslng Activities & Events 1 $ -I $ -$ 300 $ 1,646 I $ 10,421 $ -I S 60,600
Tour de Fork (2014} I I $ 2,500 1-------------'--....:....;..-r· B_ill Medley (July 2014} II I _ _1 _$ 16,164
i -"°:;::;::;,:.~I I ~ I $ ,, ... 1 $ 8,921 l=-_]_ :~
: PAL Campaign · I L I I 1$ ~
[=-----·----~--==-±--_ I s 3~----!L 1,500 I $ s,110
; City Programs I $ -$ -I $ 5,917 $ 1,391 i $ 39,388 ! $ -$ 52 ,378
i Lewis Family Playhouse I l J_ I $ 10,000 I I $ 10,000
I RC Community Theatre/BATG l ! I I $ 15,000 $ 15,000
I World Music Serles (3 Shows} I __j_ I -i I $ 8,000 I -----1 $ 8,000
r Tickets for Underserved Students/Families ----___ -c .. -·1$ 1,3~ 1,388 F tJ 2, 77~
I Foundation Family Wknds/Flex Pack MSTC i I I $ 5,917 I _ $ 11,599
~ ____ _ __ ~~eet ~he~~e-~'!_f!l}!_a~h--· --1---:~-=--=-~+=--=:--r---·--F~~+----:--r-$ :;,ooo
i Community Programs _lL 1,757 1 $ 2,000 J.$ -II $ -; $ _ -l $ ...:J.LJ!626
~ Courtyard Program {Co'!'munlty Groups) I ~-~----1 J I $ -l HS !'erforming Arts Program Support I _li 2,000 I _ I l I $ 2,000
l_ Student Scholarship Program I _ __L ____ L ___ J _____ I____ ! $ -
: September Art Association Art Show I $ 1,757 I ; l I ] $ 3,626 !._o~l .Ex_p_en~ltl!!'~~ -. ------===-Tl _~1~~([f_~~}1~~.-$.___~'89 I ["3A97 J _$ 4~?_12-L$ ___ · _-J_124,~.!~-
D
Rancho Cucamonga Community & Arts Foundation
P rofi t & Loss Detail
Ordinary Income/Expanse
Income
3010 • Donations
Type
3010.11 • Brick Donation
Invoice
Invoice
Invoice
Total 3010.11 ·Brick Donation
3010.15 ·Spotlight Donor Donation
Sales
Receipt
Sales
Receipt
Total 3010.15 ·Spotlight Donor Donation
Total 3010 · Donations
3020 • Evant Income
3020.11 • Event Sponsorship
Invoice
Sales
Receipt
Sales
Receipt
Sales
Receipt
Sales
Receipt
Sales
Receipt
Sales
Receipt
Total 3020.11 · Event Sponsorship
3020.12 • Event Ticket Sale
Sales
Receipt
Total 3020.12 · Event Ticket Sale
Total 3020 • Event Income
Total Income
Gross Profit
Operating Budget
A pril 1 • 30, 20 15
Date Name
City of Rancho
04/1612015 Cucamonga
City of Rancho
04/1612015 Cucamonga
City of Rancho
04/1612015 Cucamonga
Daniels, Jim &
04/0212015 Linda
Daniels, Jim &
04/1612015 Linda
The R&D Credit
04/1612015 Company , LLC
04/2312015 CICVH
Memo
Hearts for Arts brick rush order Qty 5 I
original order date February 2014
Playhouse Member bricks Qty 4 I
February 2014
Heart for Arts brick package Qty 8 I
February 2014
PAL Spotlight Donor Pledge Payment I
PPE 41212015
PAL Spotlight Donor Pledge Payment I
PPE 041615
Monte Carlo Casino Night 2015
Fundralser I Casino Table
Sponsorship
Monte Carlo Casino Night 2015
Fundralser I Casino Table
SPQnsorshlp
Care for Woman's Monte Carlo Casino Night 2015
Medical Group, Fundralser I Casino Table
0412312015 Inc. Sponsorship
Monte Carlo Casino Night 2015
Cucamonga Valley Fundralser I Casino Table
0412312015 Medical Group Sponsorship
BaslmZ.
Abdelkarlm. M.D.
0412312015 INC.
BaslmZ.
Abdelkarlm, M.D .
0412312015 INC.
Medlcal Center
For Bone & Joint
04/2312015 Disorders
Medical Center
Monte Carlo Casino Night 2015
Fundralser I Casino Table
Sponsorship
Monte Carlo Casino Night 2015
Fundralser sponsorship
Monte Carlo Casino Night 2015
Fundralser sponsorship
For Bone & Joint Monte Carlo Casino Night 2015
04123/2015 Disorders Fundralser tickets
Paid Amount
137.61
88.27
176.27
402.15
10.00
10.00
20.00
422.15
600.00
600.00
600.00
600.00
600.00
900.00
700.00
4,600.00
300.00
300.00
4,900.00
5,322.15
5 ,322.15
n ·
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Operating Budget
A pril 1 -30, 20 15
Type Date Name Mamo
Expanse
5018 • Giving Actlvltlaa /Sponsorship
5018.7 • Tkta for Undarsarvad STU & FAM
Fontana Unified
Check 04/09/2015 School District
Ontario-Montclair
Check 04/2912015 School District
Jurupa Unified
Check 04/29/2015 School District
Alta Loma School
Check 04/29/2015 District
Check 04/29/2015
Total 5018.7 · Tkts for Underserved STU & FAM
Total 5018 ·Giving Activities/ Sponsorship
5020 • Evant Expanse
5020.11 • Event Decoration
CVUSD
Lewis Family Playhouse-Bus
Relmbursment/ Oleander Elementary-
The Prince & The Pauper
LFP -The Prince & The Pauper -
Lincoln Elem . Bus Relmbursment
LFP -The Prince & The Pauper -
Indian Hiiis Elem . Bus Relmbursment
LFP -The Prince & The Pauper -Alta
Loma Elem. Bua Relmbursment
LFP -The Prince & The Pauper -EJ
Marshall Elem. Bus Relmbursment
Monte Carlo Casino Night 2015/ black
Check 04/2212015 Unens By Celina end red chair covers
Total 5020.11 · Event Decoration
5020.13 • Evant Entertainment
Check
Total 5020.13 ·Event Entertainment
5020.12 ·Evant Food/Beverage
Check
Check
Total 5020.12 · Event FOOd/Beverage
5020.15 ·Liva Auction Prizes
Check
Total 5020.15 · Live Auction Prizes
5020.14 • Raffle Prizes
Check
Total 5020.14 · Rama Prizes
Total 5020 · Event Expense
Wamer
Productions &
04/3012015 Entertainment
Impressions
0412012015 Gourmet Catering
Impressions
0412012015 Gourmet Catering
Barag, Taro,
0412912015 Board Member
Barag, Taro,
0412912015 Board Member
Monte Carlo Casino Nlght-
Enter1Blnment Broadway songs
VOID: 04/2012015 & replaced with
check 11040/ Monte Carlo Casino
Night 2015/ Catering
Monte Carlo Casino Night 2015/
Catering/ replaces check 11039 orig
dated 04/20/2015
Samsung Tablet & Tommy Bahama
Cooler/ 2015 Monte Carlo Casino
Night/ Costco
Beverage Cooler Jar/ 2015 Monte
Carlo Casino Night/ Costco
Paid Amount
300.00
192.75
398.70
250.00
250.00
1,391 .45
1,391.45
75.00
75.00
400.00
400.00
0 .00
712.80
712.80
436.82
436.82
21.58
21.58
1,646.20
n
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Type
5040 • Board Travel & Meetings
5040.1 • Board Hospitality
Check
Total 5040.1 · Board Hospitality
Total 5040 · Board Travel & Meetings
5070 • RCCAAF Office Supplles
Check
Check
Check
Total 5070 · RCCAAF Office Supplies
Total Expense
Net Ordinary Income
Net Income
Operating Budget
April 1 -30, 2015
Date Name Memo
City of Rancho Costco/ Board Meeting food and drink
0412212015 Cucamonga -V supplies
04/0112015 Office Depot
04/0912015 Office Depot
04/0912015 Office Depot
Post it
Notes/Envelopes/Tape/Envelope
sealer
Tape/ Desk Organizer/ Calculator/
Stamp/ Mousepad/ Envelopes/
Moistener
CRDLS Keyboard & Mouse
Paid Amount
116.78
116.78
116.78
64.97
114.05
73.73
252.75
3,407.18
1,914.97
1,914.97
Rancho Cucamonga Community & A rts Foundation
Profit & Loss Deta il
Operating Budget
M ay 1 -31, 20 15
Type Date Name Memo Paid Amount
Ordinary Income/Expense
Income
3010 • Donations
3010.11 ·Brick Donation
Sales Steven Cultural Center Brick Purchase -
Receipt 05/04/2015 Destefano, M.D. Donor walkway 150.00
Total 3010.11 ·Brick Donation 150.00
3010.15 ·Spotlight Donor Donation
Sales Daniels, Jim & PAL Spotlight Donor Pledge
Receipt 05/04/2015 Unda Payment I PPE 4/30/15 10.00
Total 3010.15 ·Spotlight Donor Donation 10.00
3010.30 • M isc. Donation
Amazon Smlle donation-
Program activity between
Sales January 1 and March 31 , 2015,
Receipt 05/07/2015 Amazon Smile deposited In May ... 6.17
Total 3010.30 ·Misc. Donation 6 .17
Total 3010 ·Donations 166.17
3020 • Event Income
3020.11 • Event Sponsorship
Vavrlnek, Trine, Monte Carlo Casino Night 2015
Invoice 05/04/2015 Day&Co. Fundralser 8,500.00
Monte Carlo Casino Night 2015
Sales Prlmecare of Fundralser I Casino Table
Receipt 05/04/2015 Inland Valley Sponsorship 600.00
Monte Carlo Casino Night 2015
Sales Chen, Tina, Fundralser I Casino Table
Receipt 05/05/2015 Board Member Sponsorship 600.00
Monte Carlo Casino Night 2015
Dr. Rudy Quintero Fundralser I Casino Table
Invoice 05/11/2015 CARE Fertility Sponsorship 600.00
Sales Aureus Medical 2015 Monte Carlo Casino Night
Receipt 05/1312015 Group Sponsorship -Liz Ann Warner 400.00
Total 3020.11 · Event Sponsorship 10,700.00
3020.12 • Event Ticket Sale
Sales Rutherford, Cinco de Bunco 2015 (2)
Receipt 05/1112015 Supervisor Janice tickets 80.00
Sales Bryan, Linda, Cinco de Bunco 2015 (2)
Receipt 05/11/2015 Board Member tickets 80.00
Sales Davies, Lester & Cinco de Bunco 2015 (2)
Receipt 05/11/2015 Rebecca tickets 80 .00
Sales Wysocki, Dr. Cinco de Bunco 2015 (2)
Receipt 05/11/2015 Steve & Melani tickets 80.00
Sales Cinco de Bunco 2015 (2)
Receipt 05/1112015 Ryan, Kirby tickets 80.00
Sales Cinco de Bunco 2015 (2)
Receipt 05/11/2015 Jacobs, Terri tickets BO .OD
01
Rancho Cucamonga Community & A rts Foundation
Profit & Loss Detail
Operating Budget
May 1 -3 1, 2015
Type Date Name Memo Paid Amount
Sales
Receipt 05/11/2015 Tobias, Virginia Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Bowers, Deanna Cinco de Bunco 2015 (1) ticket 40.00
Sales Harrington, Jim,
Receipt 05/11/2015 Board Member Cinco de Bunco 2015 (1) ticket 40.00
Sales McGuire Emery,
Receipt 05/1112015 Karen Cinco de Bunco 2015 (1) ticket 40.00
Sales Cinco de Bunco 2015 (2)
Receipt 0511112015 May, Leslie tickets 80.00
Sales
Receipt 0511112015 Ryerson, Janet Cinco de Bunco 2015 (1) ticket 40 .00
Sales Rivera, Mark,
Receipt 05/1112015 Board Member Cinco da Bunco 2015 (1) ticket 40.00
Sales Sluka-Kelly, Cinco de Bunco 2015 (2)
Receipt 05/1112015 Susan tickets 80 .00
Sales
Receipt 05/1112015 Nelson, Cynthia Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Wetzel, Katherine Cinco de Bunco 2015 (1) ticket 40.00
Sales Barag, Taro,
Receipt 05/11/2015 Board Member Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Oerly, Sandie Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Kettle, Nancy Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Shedlock, Janine Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/1112015 Buquet, Suzanne Cinco de Bunco 2015 (1) ticket 40.00
Sales Galindo, Thomas, Cinco de Bunco 2015 (4)
Receipt 05/11/2015 Board Member tickets 160.00
Sales
Receipt 05/11/2015 Passarelli, Gail Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/1112015 Ablard, Gary Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Carvajal, Renee Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Nicols, Kristle Cinco de Bunco 2015 (1) ticket 40.00
Sales
Receipt 05/11/2015 Nielsen, Nettie Cinco de Bunco 2015 (1) ticket 40.00
Sales Scarborough, Cinco de Bunco 2015 (2)
Receipt 05/1112015 James & Delfina tickets 80.00
Sales
Receipt 05/1112015 Williams, Diane Cinco de Bunco 2015 (1) ticket 40.00
Sales Smlderle,
Receipt 05111/2015 Beatrice M. Cinco de Bunco 2015 (1) ticket 40.00
Sales Woodward,
Receipt 05/1112015 Tiffany Cinco de Bunco 2015 (1) ticket 40.00
Sales Galindo, Thomas, Monte Carlo Casino Night 2015
Receipt 05/1312015 Board Member (2) tickets 160.00
Rancho Cucamonga Community & Arts Foundatio n
Profi t & Loss Det a il
Operating Budget
May 1 -31, 20 15
Type Date Name Memo Paid Amount
Sales
Receipt 05/14/2015 Boldt, Danielle 2015 Tour de Fork (2) tickets 80.00
Sales
Receipt 05/26/2015 Layne, Tamara L. 2015 Tour de Fork (2) tickets 80.00
Sales Fincher, Veronica
Receipt 05/26/2015 s. 2015 Tour de Fork (2) tickets 80.00
Sales 2015 Monte Carlo Casino Night
Receipt 05126/2015 Ticket sales 6,422.00
Sales
Receipt 05/27/2015 Landry, Donna 2015 Tour de Fork (1) ticket 42.00
Sales
Receipt 05/27/2015 Perez, Josephine 2015 Tour de Fork (2) tickets 82.00
Sales
Receipt 05127/2015 Keller, Bill 2015 Tour de Fork (2) tickets 80.00
Total 3020.12 ·Event Ticket Sale 8,746.00
3020.13 • Event Donation
Sales Chen, Tina,
Receipt 05/05/2015 Board Member Cinco de Bunco 2015 Donation 40.00
Sales
Receipt 05/11/2015 Jacobs, Terri Cinco de Bunco 2015 Donation 500.00
Sales
Receipt 05/11/2015 Payzant, Caryn Cinco de Bunco 2015 Donation 25.00
Sales
Receipt 05/11/2015 Morris, Patricia Cinco de Bunco 2015 Donation 25.00
Sales
Receipt 05/11/2015 Soehnel, Heidi Cinco de Bunco 2015 Donation 25.00
Sales
Receipt 05/11/2015 Passarelli, Gall Cinco de Bunco 2015 Donation 60.00
Total 3020.13 · Event Donation 675.00
3020.16 • Event Siient Auction
2015 Monte Carlo Casino Night
Sales Silent Auction Item -Dodger
Receipt 05/07/2015 White, Bee Tickets 300.00
2015 Monte Carlo Casino Night
Sales White, Ron& Siient Auction Item -Monaco's
Receipt 05/1312015 Heidi Pizza Gift Card 75.00
2015 Monte Carlo Casino Night
Silent Auction item -Chefs
Sales White, Ron & choice dinner for 4 at Spaggl's
Receipt 05/13/2015 Heidi Rests ... 400.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -Anthony's
Receipt 05/13/2015 Wetzel, Katherine Italian Kitchen gift card 60.00
2015 Monte Carlo Casino Night
Siient Auction item -RC Quakes
Sales Chen, Tina, Box Suite -Quakes vs. High
Receipt 05/13/2015 Board Member Desert ... 300.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -Skin Care
Receipt 05/13/2015 Freeman, Keith gift basket 125.00
Rancho Cucamonga Community & Arts Foundation
Prof it & Loss Detail
Operating Budget
May 1 -31, 2015
Type Date Name Memo Paid Amount
2015 Monte Carlo Casino Night
Sales Silent Auction item -Botox gift
Receipt 05113/2015 certificate/ Jim Shoemaker 130.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -"Peter Pan"
Receipt 05/13/2015 gift pack at Cultural Center/ La ... 60.00
2015 Monte Carlo Casino Night
Silent Auction item -Monaco's
Sales Pizza gift card/ Anita
Receipt 05113/2015 Undercoffer 70.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -BeautifUI
Receipt 05113/2015 Handoko, Sari Skin Photofaclal 250.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -8"
Receipt 05/1312015 Ballesteros, Lilia Samsung Galaxy tablet 135.00
2015 Monte Carlo Casino Night
Silent Auction item -Super
Sales Freestyle Explosion(4 tbc, VIP
Receipt 05/1312015 Chi, Celia Parking ... 100.00
2015 Monte Carlo Casino Night
Sales Rainsberry, Silent Auction item -BeautifUI
Receipt 05113/2015 Amber Skin Botox gift certificate 95.00
2015 Monte Carlo Casino Night
Silent Auction item -Cerritos
Sales Center for the Performing Arts
Receipt 05/1312015 Barden, David gift. .. 50.00
2015 Monte Carlo Casino Night
Sales Silent Auction item -BeautlfUI
Receipt 0511312015 Zellmer, Patti Skin Reatylane Treatment 250 .00
2015 Monte Carlo Casino Night
Sales Silent Auction item -My
Receipt 05113/2015 Dainko , John Cupcake Delight gift card 45 .00
2015 Monte Carlo Casino Night
Sales Morris , Doug & Silent Auction item -Dale Bros.
Receipt 05113/2015 Dee Brewery gift basket 50.00
2015 Monte Carlo Casino Night
Sales Morris, Doug & Silent Auction Item -Paul
Receipt 0511312015 Dee Martin's American Grill 80.00
Sales Morris, Doug & 2015 Monte Carlo Casino Night
Receipt 05113/2015 Dee donation 20 .00
2015 Monte Carlo Casino Night
Sales Sluka-Kelly , Silent Auction item -Heirloom
Receipt 05113/2015 Susan and Padua Farms gift card 50.00
2015 Monte Carlo Casino Night
Silent Auction item -Cultural
Sales Sluka-Kelly, Center performance "Parent's
Receipt 05/13/2015 Susan Night ... 25 .00
0
Rancho Cucamonga Community & Arts Foundation
Profi t & Loss Detail
Operating Budget
M ay 1 -31, 2015
Type Date Name Memo Paid Amount
2015 Monte Carlo Casino Night
Sales Sluka-Kelly, Silent Auction item -Monaco's
Receipt 05/13/2015 Susan Pizza gift card 75.00
2015 Monte Carlo Casino Night
Siient Auction Item -Zoom
Sales Scheinoho, WhiteSpeed LED teeth
Receipt 05/13/2015 Shirley whitening 100.00
2015 Monte Carlo Casino Night
Sales Schelnoho, Siient Auction item -Custom
Receipt 05/1312015 Shirley Painting 150.00
2015 Monte Carlo Casino Night
Sales Scheinoho, Siient Auction item -EZ-Fold
Receipt 05/13/2015 Shirley Wagon with cover 45.00
2015 Monte Carlo Casino Night
Sales Scheinoho, Silent Auction item -Tommy
Receipt 05/1312015 Shirley Bahama Rolling Party Cooler 120.00
2015 Monte Carlo Casino Night
Silent Auction item -Gold
Sales Scheinoho, Canyon Aromatic Candle gift
Receipt 05/13/2015 Shirley basket 80.00
2015 Monte Carlo Casino Night
Sales Deborshi Roy, Silent Auction item -Coffee gift
Receipt 05/13/2015 MD basket 75.00
2015 Monte Carlo Casino Night
Sales Silent Auction Item -Replenix
Receipt 05/1312015 Freeman, Keith MD Perfect 10 Peel 100.00
2015 Monte Carlo Casino Night
Silent Auction Item -The Pines
Sales Steakhouse (2 $50.00 Gift
Receipt 0512712015 Solaria, Armando Cards) 155.00
2015 Monte Carlo Casino Night
Silent Auction item -The Pines
Credit Steakhouse/ overcharged cc
Memo 05/2712015 Solaria, Armando $100.00 -100.00
Total 3020.1 6 · Event Silent Auction 3,470.00
3020.2 • Event Income -Misc
Monte Carlo Casino Night 2015/
Sales Drink tickets, casino money, buy
Receipt 05/1212015 in for Poker Tournament 330.00
Total 3020.2 · Event Income -Misc 330.00
Total 3020 ·Event Income 23,921.00
Total Income 24,087.17
Gross Profit 24,087.17
Expen88
5018 • Giving Activities I Sponsorship
5018.5 ·Cultural Ctr Season Support
RC Community Theatre
Season/ Willy Wonka & The
City of Rancho Chocolate Factory/ Taming of
Check 05/19/2015 Cucamonga -V the Shrew 10,000.00
p
Rancho Cucamonga Community & Arts Foundation
P rofit & Loss Deta il
Operating Budget
M ay 1 -31 , 2015
Type Date Name Memo
City of Rancho Broadway at the Gardens
Check 05/19/2015 Cucamonga -V Production/ Cabaret
Check
Check
Check
Total 5018.5 ·Cultural Ctr Season Support
5018.7 • Tkts for Underserved STU & FAM
Check
Check
Check
Check
Check
Total 5018.7 · Tkts for Underserved STU & FAM
5018.6 • Misc Sponsorships
Check
Check
Total 5018.6 ·Misc Sponsorships
Total 5018 ·Giving Activities I Sponsorship
5020 • Event Expense
5020.11 • Event Decoration
Check
Total 5020.11 · Event Decoration
5020.13 ·Event Entertainment
City of Rancho
05/1912015 Cucamonga -V
City of Rancho
05/1912015 Cucamonga -V
City of Rancho
05/1912015 Cucamonga -V
Central School
05/06/2015 District
Colton Joint
Unified School
05/06/2015 District
Etiwanda School
05/06/2015 District
Temecula
05/06/2015 Elementary
Colton Joint
Unified School
05/0612015 District
City of Rancho
05/27/2015 Cucamonga -V
City of Rancho
05/27/2015 Cucamonga -V
Carol's Secret
05/06/2015 Garden
Presented Season Shows/
Ughtwire Theatre: A Very
Electric Christmas, Travis Tritt
Malnstreet Theatre Company
Season
Imagination Courtyard World
Music Concert Series
LFP-Bus Reimbursement-Dona
Merced Elem.-Prince & Pauper
VOID: Check 11057 05/06/2015
& replaced with check 11062-
L VP-Bus Reimbursement-Alice
BlmeyElem ..•
VOID: Check 11058 0511812015
and replaced with check 110581
LFP-Bus Reimbursement-Cues .
Elem.-Pr ...
LFP-Bus Transportation-
Temecula Elem.-Prince &
Pauper
L VP-Bus Reimbursement-Alice
Birney Elementary-Prince &
Pauper/ replaces check 11057
orig dated 0 ...
Doug Morris donated $500 to
Hearts for Arts via matching
program from Morgan Stanley
Foundation
Mainstreet sponsorship from
Doug Morris via a mathcing
program from Morgan Stanley
Foundation
Centerpieces for Monte Carlo
Casino Night 2015
Paid Amount
5,000.00
10,000.00
5,000.00
8,000.00
38,000.00
407.70
0.00
0.00
680.00
300.00
1,387.70
500.00
1,000.00
1,500.00
40,887.70
820.80
820.80
p
Rancho Cucamonga Community & Arts Foundation
Pr of it & Loss Detail
Total 5020.13 · Event Entertainment
5020.12 ·Event Food/Beverage
Total 5020.12 · Event Food/Beverage
Total 5020 · Event Expense
5040 • Board Travel & Meetings
5040.1 • Board Hospltallty
Total 5040.1 · Board Hospitality
Total 5040 · Board Travel & Meetings
Total Expense
Net Ordinary Income
Net Income
Operating Budget
May 1 -3 1, 201 5
Type Date Name
Snyder, Bryan,
Check 0511912015 Chair
Check
Check
Check
05/0612015 Spaggl's
Cultural Center
05/1912015 Cafe
City of Rancho
0512712015 Cucamonga -V
Memo Paid Amount
Re lmbursement of purchase to
view Boxing fight at Monte Carlo
Casino Night 89 .99
Catering for Monte Carlo Casino
Nlght2015
VOID: 05/2612015 and replaced
with check 11080 I Dinner
purchase for Boardmembers for
Full Board ...
replaces check 11064 orig dated
05/1912015/ Dinner purchase for
Board Members for Full Board
Mee ...
89.99
8,010.00
8,010.00
8,920.79
0.00
104.00
104.00
104.00
49,912.49
-25,825.32
-25,825.32
n
Revenue
Rancho Cucamonga Community & Arts Foundation
Operating Budget -Grants
July 1, 2014 -June 30, 2015
Description
14/15
Projected
Bud t
14/15
Act\lals July 1·31 Aug 1·31 Sept 1-30 Oct 1-31 Nov 1·30 Dec 1-31
fGrant Support 500 I $ -
10,000 ! $ $ 77,000 $ 77,997 $ 10,500 $ 1,500 I $ 25,000 $ 5,SOC
Bank of America Sponsor (Bank) $ 10,000 $ 10,000 I $ 10,000
Bank of America Grant (Foundation) $ 10,000 $ 10,000 $ 10,000
BBVA Compass Bank $ 2,000 $ 2,500
Kohl's Cares A/A $ 5,000 i $ 3,000 $ 500 $ 500 $ 1,500 $ SOI
Macy's District Grant $ 5,000 $ 5,000 1$ 5,001
j
Ralph Lewis Properties $ 20,000 I $ 20,000 I
US Bancorp Foundation $ 25,000 $ 25,000 $ 25,000
Forest City Development $ -j $ 2,497 $ -
~· ' .. __ $ 11,000 ! $ 77,997 $ Llo,5oo $ 1,SoO ~ s $ [!_otal Revenue 500 10,000 25,000 s.~CJC .. ~··
Expenditures
Desc:rlptlon July 1·31 Aua 1·31 Sept 1·30 Oct 1·31 Nov1·30 Dec 1 -3l
I Bank of America Foundation I $ 10,000 $ 10,000 ' I I J
I Bank of America Grant I $ 10,000 $ 7,930 I I i
I BBVA Compass Bank $ 2,000 $ -I I l !
I Cucamonga Valley Water District 1 $ -$ 500 I 1 --~--------·+-------,.--· L-Kohl's Cares A/Al $ 5,000 $ 2,500 $ __ 2,_50 __ 0-+-----;-l -----+----+-I ----+i __ _
' Macy's District G~ant' $ 5,000 $ -I I !I _jl ___ _
I Ralph Lewis Prop~ $ 20,000 $ 20,000 1 _
rl-----~-----'-Ta-~-e-t ~$------$~-3~,2-3-6+----~!-$--~-21-4~\----~,$--5-0-0 +1$$ ___ 1_0_5 +l---·-
I-US Bancorp Foundation I $ 25,000 $ 34,156 I 10,229 I
~----_------F-~-~-t-C-izy~D-e-v-el-op-m--e-;nrr~t.~_$-~-==-~-~$-2~,-49-.. 1-+----+1---~,----+-l--·--+1-----~,---
.!~~!.!!'P_~!'~lt~~s : ·._.· __ ·. · ·=:I~ 1~,000 ]j_~1s $ z,soo [$--2!-~!tl-4~·-$_-_-~~----rr-so-o~_G_$_ 1~J ___ _
D
Revenue
Rancho Cucamonga Community & Arts Foundation
Operating Budget -Grants
July 1, 2014 -June 30, 2015
2 of 2
Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1·31 Jun 1·30 14/15
Actuals
jG rant Support
----2i.sools2.491 1 s ·---:-r s -I s --I s s -$ 77,997
I Bank of America Sponsor (Foundation) I I I $ 10,000
I
' I I
~--. --:~·----;
Bank of America Grant (Bank) $ 10,000 I
I
I BBVA Compass Bank $ 2,500 $ 2,500
1$ ?"~
Kohl's Cares A/A 3,000
Macy's District Grant I I ·$ 5;000
I ·-Ralph Lewis Properties $ 20,000 !$ 20,000 ----US Bancorp Foundation I s 2s,ooo
I ~-.·---
f----Forest City Development $ 2,497 I $ 2,497
~'!ota! Revenue $ ~500 $ 2,497 $ -$_ -J_$ : . "'·~~ :""$··.:' -I $ 77,~97__ ·-·-~
Expenditures
Description Jan 1· 31 Fe b 1-28 Mar 1·31 Apr 1-30 May 1-31 Jun 1·30 14/15
Actuals
f Grant Supported Giving $ 3,039 ! $ 3,231 I $ 24,389 l $ 3,045 ! $ 31,567 $ -1$ 80,818
I Bank of America Foundation I I I I $ 10,000 I S 10,000
I Bank of America Grant $ 1,714 ! $ 3,171 ,s 3,045 I $ 7,930
I r--I ! 1$ BBVA Compass Bank I i -I I I 500 I I
Cucamonga Valley Water District , I $ I i I I I Kohl's Cares A/A J I I I I ! '$ 2,500 I r-Macy's District Grant I r I l . ! $ . I _j_ ___ .J_ 7 20,000 i 1-··· Ralph Lewis Properties J I 1$ 20,QOO
I ' I
Target ! I I $ 417 1 t $ 3,236
I US Bancorp Foundation I $ 1,325 I $ 60 i $ 21,393 I : $ 1,150 I $ 34,156
' ----$ 2,497 1 I
I --
Forest City Development $ 2,497 ------=r~ ~!~~TI 3~31 I $ 24!.!!ili ___ 3,o4!JI 31,567 I $ -1 $ sol s~~-Total ~endltures ----
I
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Operating Budget -Grants
April 1 -30, 2015
Type Date Num Name Memo Paid Amount
-------------------------------------------------------Ordinary Income/Expense
Expense
5800 • Grant Disbursements
5812 • BofA Sponsorship (Foundation)
5812.1 • BofA Spons. -CC (Foundation)
City of Rancho
Check 04/29/2015 11054 Cucamonga
Total 5812.1 · BofA Spons. -CC (Foundation)
Total 5812 · BofA Sponsorship (Foundation)
Total 5800 · Grant Disbursements
Total Expense
Net Ordinary Income
Net Income
BofA Sponsored Tickets for
Community Theatre/ The
Taming of the Shrew 3,045.00
3,045.00
3,045.00
3,045.00
3,045.00
-3,045.00
-3,045.00
.......
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Ordinary Income/Expense
Expense
5800 • Grant Disbursements
Operating Budget Grants
May 1-31,2015
Type Date Num Name Memo --------------------
5812 • BofA Sponsorship !Foundation)
5812.1 • BofA Spons. -CC (Foundation)
City of Rancho The Prince and The Pauper-
Check 05/19/2015 11071 Cucamonga -V Feb 28 -Mar 15, 2015
City of Rancho Capitol Steps -Oct 24,
Check 05/1912015 11071 Cucamonga -V 2014
Total 5812.1 · BofA Spons. -CC (Foundation)
Total 5812 · BofA Sponsorship (Foundation)
5811 ·Ralph Lewis Properties
5811.2 ·Specialty Serles
Total 5811.2 · Specialty Series
Total 5811 ·Ralph Lewis Properties
5810 • Target
Dennis De Young (Season
City of Rancho Opening Headliner) -Sept.
Check 05/19/2015 11069 Cucamonga -V 12, 2014
5810.1 • Malnstreet-Spons Transportation
Lincoln
Check 05/26/2015 11073 Elementary
Lincoln
Check 05/26/2015 11074 Elementary
replaces check 10810 orig
dated 01/21/2014 & check
10834 orig dated
03/10/2014/ LFP/Bus
Relmburs ...
replaces check 10919 orig
dated 08/04/2014/ LFP/Bus
Relmb .Lincoln Elem/Magic
Finger
Total 5810.1 · Mainstreet-Spons Transportation
Total 5810 ·Target
5815 • US Bank Spons.
5815.2 • Specialty Serles
Total 5815.2 ·Specialty Series
Total 5815 · US Bank Spons.
Total 5800 · Grant Disbursements
Total Expense
Net Ordinary Income
Net Income
City of Rancho LFP -Sponsored tickets -
Check 05/27/2015 11077 Cucamonga -V Parent's Night Out
Paid Amount
6,500.00
3,500.00
10,000.00
10,000.00
20,000.00
20,000.00
20,000.00
221 .20
195.30
416.50
416.50
1,150.00
1,150.00
1,150.00
31,566.50
31,566.50
-31,566.50
-31,568.50
Rancho Cucamonga Community & Arts Foundation
Profit & Loss by Class
Affiliates -History as of May 31, 2015
Freedom Sheriff KS
Animal Center Anned Forces Banner Pac Elec Trail Senior Center Courtyard CFPA Unit TOTAL
Ordinary Income/Expense
Income
3010 • Donations 0.00 0 .00 0.00 10,600.00 57,534.64 0.00 0.00 70,834.64
3015 • Affiliate Donations 371,049.60 4,894.55 28,000.00 35,956.20 134,151.33 746.40 4,000.00 578,798.08
3020 · Event Income 5,654.63 0.00 0.00 25,045.00 0.00 0.00 0.00 30,699.63
3990 • Fund Transfer Income 122,062.27 190.00 25,035.00 19,561.33 0.00 0.00 0.00 166,848.60
Total Income 498,766.50 5,084.55 53,035.00 91,162.53 191,685.97 746.40 4,000.00 847,180.95 -
Gross Profit 498,766.50 5,084.55 53,035.00 91,162.53 191,685.97 746.40 4,000.00 847,180.95
Expense
5010 ·Donor Expenses 0.00 0.00 0.00 1,204.45 25,922.78 0.00 0.00 27,127.23
5015 ·Affiliate Disbursements 2n.346.25 3,899.65 45,050.00 59,193.11 163,438.40 696.40 0.00 552,323.81
5020 · Event Expense 0.00 0.00 0.00 6,415.57 0.00 0.00 0.00 6,415.57
5150 · Bank Charges 120.00 0.00 0.00 10.00 0.00 0.00 0.00 130.00
5999 • Misc Expense 0.00 13.97 0 .00 0.00 22.30 0 .00 0 .00 36.27
Total Expense 2n,466.25 3,913.62 45,050.00 66,823.13 189,383.48 696.40 0.00 586,032.88
Net Ordinary Income 221,300.25 1,170.93 7,985.00 24,339.40 2,302.49 50.00 4,000 .00 261,148.07
Net Income 221,300.25 1,170.93 7,985.00 24,339.40 2,302.49 50.00 4,000.00 261,148.07
Rancho Cucamonga Community & Arts Foundation
Profit & L oss by Class
Ordinary Income/Expense
Income
3990 • Fund Transfer Income
Total Income
Gross Profit
Expense
5018 ·Giving Activities I Sponsorship
5018.2 ·Student Scholarships
Total 5018 ·Giving Activities/ Sponsorship
Total Expense
Net Ordinary Income
Net Income
Restricted Funds
All Transactions
J McNay Memorial Curatalo Memorial R. Lewis Memorial TOTAL
1,463.16 6,351.84 660.51 8,475.51
-------------------------------------------1,463 .16 6,351 .84 660.51 8,475 .51 --------------
1,463.16 6,351.84 660.51 8,475.51
0.00 5,953.00 0.00 5,953.00
0.00 5,953.00 0.00 5,953.00
0.00 5,953.00 0.00 5,953.00
1,463.16 398.84 660.51 2,522.51
1,463.16 398.84 660.51 2,522.51
0
Rancho Cucamonga Community & Arts Foundation
Profit & Loss by Class
Fund rais ing Events
FY 2014/2015
2014 Bill Medley 2014Golf 2015 Cinco de 2015 Monte Carlo
Concert Tournaments 2014 Quakes Night Bunco Casino Night 2015 Tour de Fork
July 26, 2014 September 8, 2014 August 16, 2014 Mays, 2015 May 2, 2015 June 11, 2015
Ordinary Income/Expense
Income
3020 · Event Income 20,574.00 40,208.01 220.00 2,475.00 26,132.00 4 ,540.00
Total Income 20,574.00 40,208.01 220.00 2,475.00 26,132.00 4,540.00
Gross Profit 20,574.00 40,208.01 220.00 2,475.00 26,132.00 4,540.00
Expense
5018 ·Giving Activities I Sponsorship 0.00 0.00 0.00 0.00 0 .00 0.00
5020 · Event Expense 14,769.95 25,259.65 0 .00 0 .00 10,566.99 0.00
5080 • RCCAAF Printing & Design 252 .45 0.00 0.00 0.00 0.00 0.00
Total Expense 15,022.40 25,259.65 0.00 0.00 10,566.99 0.00
Net Ordinary Income 5,551.60 14,948.36 220.00 2,475.00 15,565.01 4,540.00
Net Income 5,551.60 14,948.36 220.00 2,475.00 15,565.01 4,540.00
l:J .
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary
1010 ·PAL Checking Account, Period Ending 04/30/2015
Beginning Balance
Cleared Transactions
Checks and Payments -16 Items
Deposits and Credits -11 Items
Total Cleared Transactions
Cleared Balance
Uncleared Transactions
Checks and Payments -18 Items
Total Uncleared Transactions
Register Balance as of 04/30/2015
New Transactions
Deposits and Credits -3 Items
Total New Transactions
Ending Balance
Apr30, 15
-22,992.78
17,070.13
201,477.57
-5,922.65
195,554.92
-12,222.89
-12,222.89
183,332.03
9,940.00
9,940.00
193,272.03
F
Rancho Cucamonga Community & Arts Foundation
Recon ciliation Detail
1010 ·PAL Checking Account, Period Ending 04/30/2015
Type Date Num Name Cir Amount Balance
Beginning Balance 201,4n.57
Cleared Transactions
Checks and Payments -16 Items
Check 03/10/2015 11020 Engrave 'N Embroider x -1,143.72 -1,143.72
Check 03/10/2015 11018 Graphics Factory Pr ... x ·129.60 -1,273.32
Check 0312512015 11032 E. Friedman Assoc! ... x -4,098.00 -5,371.32
Check 0312512015 11033 City of Rancho Cuc ... x -2,496.50 -7,867.82
Check 0312512015 11029 Inland Valley Erner ... x -2,000.00 -9,867.82
Check 0312512015 11028 City of Rancho Cuc ... x -500.00 -10,367.82
Check 0312512015 11031 City of Rancho Cuc ... x -300.00 -10,667.82
Check 04/0112015 11035 City of Rancho Cuc ... x -3,517.40 -14,185.22
Check 04/0112015 11036 City of Rancho Cuc ... x -914.60 -15,099.82
Check 04101/2015 11034 Office Depot x -64.97 -15, 164.79
Check 04/0912015 11037 Fontana Unified Sc ... x -300.00 -15,464.79
Check 04109/2015 11038 Office Depot x ·187.78 -15,652.57
Check 04/2012015 11040 Impressions Gourm ... x -712.80 -16,365.37
Check 0412212015 11044 The Dumbell Man x -6,262.60 -22,627.97
Check 0412212015 11045 Victor Medical Com ... x -289.81 -22,917.78
Check 04/22/2015 11041 Linens By Celina x -75.00 -22,992.78
Total Checks and Payments -22,992.78 -22,992.78
Deposits and Credits • 11 Items
Deposit 09/1612014 x 0 .00 0.00
Deposit 04/0212015 x 210.00 210.00
Deposit 04/0212015 x 500.00 710.00
Deposit 04/07/2015 x 515.00 1,225.00
Deposit 0410712015 x 910.00 2,135.00
Deposit 04/0812015 x 5,900.00 8,035.00
Deposit 04/1612015 x 350.00 8,385.00
Deposit 04/16/2015 x 1,012.15 9,397.15
Check 04120/2015 11039 Impressions Gou rm ... x 0.00 9,397.15
Deposit 04/2712015 x 675.00 10,072.15
Deposit 0412712015 x 6,997.98 17,070.13
Total Deposits and Credits 17,070.13 17,070.13
Total Cleared Transactions -5,922.65 -5,922.65
Cleared Balance -5,922.65 195,554.92
Uncleared Transactions
Checks and Payments -18 Items
Check 07/0212013 010713 UIUmate Pastime S ... -120.00 -120.00
Check 01/2112014 010810 Lincoln Elementary -221.00 -341.00
Bill Pmt -Check 03/1012014 010834 Lincoln Elementary -0.20 -341.20
Check 06/0412014 010919 Lincoln Elementary -195.30 -536.50
Check 03/1012015 11015 Attorney Gen. Regi ... -75.00 -611 .50
Check 03/1012015 11016 Franchise Tax Board -10.00 -621.50
Check 04/2212015 11043 Outback Steakhouse -2,250.00 -2 ,871 .50
Check 0412212015 11042 City of Rancho Cuc ... -116.78 -2,988.28
Check 04/2912015 11048 Pine Haven -3,799.64 -6,787.92
Check 04/2912015 11054 City of Rancho Cuc ... -3,045.00 -9,832.92
Check 04/2912015 11050 Barag, Dr. Steven & ... -458.40 -10,291.32
Check 04/2912015 11049 Leslie Muradlan -400.00 -10,691.32
Check 04/2912015 11051 Jurupa Unified Sch ... ·398.70 -11,090.02
Check 04/29/2015 11053 CVUSD -250.00 -11,340.02
Check 04/2912015 11052 Alta Loma School D ... -250.00 -11,590.02
Check 04/29/2015 11047 Ontario-Montclair S ... -192.75 -11.182.n
Check 04/2912015 11046 Fund Raisers, Ltd. -40.12 -11,822.89
Check 04/30/2015 11055 Warner Productions ... -400.00 -12,222 .89
Total Checks and Payments -12,222.89 -12,222.89
Total Uncleared Transactions -12,222.89 -12,222.89
Register Balance as of 04/3012015 -18, 145.54 183,332.03
New Transactions
Deposits and Credits -3 Items
Deposit 05/0412015 600.00 600.00
n~
Rancho Cucamonga Community & Arts Foundation
Reconciliation Su m mary
1010 ·PAL Checking Account, Period Ending 05/29/2015
May 29, 15
Beginning Balance 195,554.92
Cleared Transactions
Checks and Payments -32 Items -2,440, 195.47
Deposits and Credits -22 Items 2,377,177.10
Total Cleared Transactions -63,018.37
Cleared Balance 132,536.55
Uncleared Transactions
Checks and Payments -9 Items -7,243 .51
Deposits and Credits -1 Item 80.00
Total Uncleared Transactions -7,163.51
Register Balance as of 05129/2016 125,373.04
New Transactions
Checks and Payments -1 Item -250.00
Deposits and Credits -2 Items 6,600.00
Total New Transactions 6,350.00
Ending Balance 131,723.04
D
Type
Deposit
Deposit
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
1010 ·PAL Checking Account, Period Ending 04/30/2015
Date Num Name Cir Amount
05/0412015 8,660.00
05/05/2015 680.00
Total Dep_osits and Credits 9,940.00
Total New Transactions 9,940.00
Ending Balance -8,206.64
Balance
9,260.00
9,940.00
9,940.00
9,940.00
193,272.03
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
1010 ·PAL Checking Account, Period Ending 05/29/2015
Type Date Num Name Cir Amount Balance
Beginning Balance 195,554.92
Cleared Transactions
Checks and Payments • 32 Items
Check 03/1012015 11016 Franchise Tax Board x -10.00 -10.00
Check 0412212015 11043 Outback Steakhouse x -2,250.00 -2,260 .00
Check 0412212015 11042 City of Rancho Cuc ... x -116.78 -2,376.78
Check 0412912015 11048 Pine Haven x -3,799.64 -6,176.42
Check 04/2912015 11054 City of Rancho Cuc ... x -3,045.00 -9,221.42
Check 04/2912015 11050 Barag, Taro, Board ... x -458.40 -9,679.82
Check 0412912015 11049 Leslie Muradian x -400.00 -10,079.82
Check 04/29/2015 11053 CVUSD x -250.00 -10,329.82
Check 0412912015 11052 Alta Loma School D ... x -250.00 -10,579.82
Check 0412912015 11047 Ontario-Montclair S ... x -192.75 -10,n2.57
Check 0412912015 11046 Fund Raisers, Ltd. x -40.12 -10,812.69
Check 0413012015 11055 Warner Productions ... x -400.00 -11,212.69
Check 05/0612015 11060 Spaggrs x -8,010.00 -19,222.69
Check 05/0612015 11061 Carol's Secret Gard •.. x -820.80 -20,043.49
Check 05106/2015 11058 Central School Distr ... x -407.70 -20,451.19
Check 05/06/2015 11062 Colton Joint Unified ... x -300.00 -20,751.19
Check 05/1312015 CD-Discover x -250,000.00 -270,751.19
Check 05113/2015 CD-Goldman Sachs x -250,000.00 -520,751 .19
Check 05/1412015 CD-American Expre ... x -250,000.00 -no,751.19
Check 05/1912015 11070 City of Rancho Cuc ... x -30,000.00 -800,751.19
Check 05/1912015 11069 City of Rancho Cuc ... x -20,000.00 -820,751 .19
Check 05/1912015 11071 City of Rancho Cuc ... x -10,000.00 -830,751 .19
Check 05/1912015 11072 City of Rancho Cuc ... x -8,000.00 -838,751.19
Check 05/1912015 11067 Victor Medical Com ... x -164.28 -838,915.47
Check 0511912015 11068 Champion Awards ... x -129.60 -839,045.07
Check 05/1912015 11066 Gabel & Schubert, I ... x -25.70 -839,010.n
Check 0512712015 Agency-Fannie May x -898,425.00 -1,737,495.n
Check 05127/2015 Agency-Fannie May x -700,000.00 -2.437,495. n
Check 05/27/2015 11on City of Rancho Cuc ... x -1,150.00 -2,438,645. n
Check 0512712015 11076 City of Rancho Cuc ... x -1,000.00 -2,439,645.n
Check 0512712015 11075 City of Rancho Cuc ... x -500.00 -2,440, 145.n
Check 0512912015 Union Bank x -49.70 -2,440, 195.47
Total Checks and Payments -2,440, 195.47 -2,440, 195.47
Deposits and Credits -22 Items
Check 07/0212013 010713 UIUmate Pastime S ... x 0 .00 0.00
Check 01/21/2014 010810 Lincoln Elementary x 0 .00 0.00
Bill Pmt -Check 03/1012014 010834 Lincoln Elementary x 0 .00 0.00
Check 08/0412014 010919 Lincoln Elementary x 0.00 0.00
Deposit 05/0412015 x 600.00 600.00
Deposit 05/0412015 x 8,660.00 9,260.00
Deposit 05/0512015 x 680.00 9,940.00
Transfer 05/0512015 x 1,200,000.00 1,209,940.00
Check 05/06/2015 VOID Colton Joint Unified ... x 0.00 1,209,940.00
Check 05106/2015 11058 Etlwanda School Di ... x 0 .00 1,209,940.00
Deposit 0510712015 x 6.17 1,209,946.17
Deposit 0510712015 x 155.00 1,210, 101.17
Deposit 05107/2015 x 300.00 1,210,401.17
Deposit 05/11/2015 x 360.00 1,210,761 .17
Deposit 05/11/2015 x 2,115.00 1,212,876.17
Deposit 05/1312015 x 1,295.00 1,214,171 .17
Deposit 05/1312015 x 1,915.00 1,216,086.17
Deposit 05/1412015 x 3,861 .43 1,219,947.60
Check 05/19/2015 11064 Cultural Center Cafe x 0.00 1,219,947.60
Check 05119/2015 11065 Fund Raisers, Ltd. x 0.00 1,219,947.60
Deposit 05/26/2015 x 7,229.50 1,221,1n.10
Transfer 05127/2015 x 1, 150,000.00 2,3n,1n.10
Total Deposits and Credits 2,377,1n.10 2,3n,1n.10
Total Cleared Transactions -63,018.37 -63,018.37
Cleared Balance -63,018.37 132,536.55
Uncleared Transactions
Checks and Payments • 9 Items
F
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
1010 ·PAL Checking Account, Period Ending 05/29/2015
Type Date Num Name Cir Amount
Check 03/1012015 11015 Attorney Gen. Regi ... -75.00
Check 04/29/2015 11051 Jurupa Unified Sch ... -398.70
Check 05/08/2015 11059 Temecula Elementary -680.00
Check 05/1912015 11063 Snyder, Bryan, Chair -89.99
Check 05126/2015 11073 Lincoln Elementary -221.20
Check 05/2612015 11074 Lincoln Elementary -195.30
Check 0512712015 11079 MltyLite, Inc. -5,379.32
Check 0512712015 11080 City of Rancho Cuc ... -104.00
Check 0512712015 11078 Solaria, Armando -100.00
Total Checks and Payments -7,243.51
Deposits and Credits -1 Item
Deposit 0512712015 80.00
Total Deposits and Credits 80.00
Total Uncleared Transactions -7,163.51
Register Balance as of 05/2912015 -70,181.88
New Transactions
Checks and Payments -1 Item
Check 06/0112015 11081 Cucamonga School ... -250.00
Total Checks and Payments -250.00
Deposits and Credits -2 Items
Deposit 06/0212015 150.00
Deposit 06/02/2015 6,450.00
Total Deposits and Credits 6,600.00
Total New Transactions 6,350.00
Ending Balance -63,831.BB
Balance
-75.00
-473.70
-1,153.70
-1,243.69
-1,464.89
-1,660.19
-7,039.51
-7,143.51
-7,243.51
-7,243.51
80.00
80.00
-7,163.51
125,373.04
-250.00
-250 .00
150.00
6,600.00
6,600.00
6,350.00
131,723.04
D '
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
1030 • LAIF Account, Per:iod Ending 05/04/2015
Type Date
Beginning Balance
Cleared Transactions
Deposits and Credits -1 Item
Deposit 04/14/2015
Total Deposits and Credits
Total Cleared Transactions
Cleared Balance
Register Balance as of 05/0412015
Ending Balance
Num Name Cir Amount
x 1,783.23
1,783.23
1,783.23
1,783.23
1,783.23
1,783.23
Balance
2,780,607.67
1,783.23
1,783.23
1,783.23
2,782,390.90
2,782,390.90
2,782,390.90
o :
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary
1030 • LAIF Account, Period Ending 05/0412015
Beginning Balance
Cleared Transactions
Deposits and Credits -1 item
Total Cleared Transactions
Cleared Balance
Register Balance as of 05/04/2015
Ending Balance
May4, 15
2,780,607.67
1,783.23
1,783.23
2,782,390.90
2, 782,390. 90
·2, 782,390.90
p:
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary
1030 • LAIF Account, Period Ending 06/01/2015
Beginning Balance
Cleared Transactions
Checks and Payments -2 Items
Total Cleared Transactions
Cleared Balance
Register Balance as of 06/01/2015
Ending Balance
Jun 1, 15
-2,350,000.00
-2,350,000.00
2,782,390.90
432,390.90
432,390.90
432,390.90
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
1030 • LAIF Account, Period Ending 06/01/2015
Type Date Num
Beginning Balance
Cleared Transactions
Checks and Payments -2 Items
Transfer 05/0512015
Transfer 05/27/2015
Total Checks and Payments
Total Cleared Transactions
Cleared Balance
Register Balance as of 06/01/2015
Ending Balance
Name Cir
x x
Amount
-1,200,000.00
-1, 150,000.00
-2,350,000 .00
-2,350,000.00
-2,350,000.00
-2,350,000.00
-2,350,000.00
Balance
2,782,390.90
-1,200,000.00
-2,350,000.00
-2,350,000.00
-2,350,000.00
432,390.90
432,390.90
432,390.90
·.
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 24, 2015
To:
From:
Rancho Cucamonga Community & Arts Foundation ~~
Nettie Nielsen, Community Services Director 'p&-~
Subject: Review and Discussion of Proposed Policies
RECOM MENDATION
RANCHO
CucAMONGA
Staff has prepared sample policies for review and discussion, based on policies established by
similar organizations. Policies for review include Whistleblower Protection Policy and Conflict of
Interest Policy.
BACKGROUND
It was recommended by Board Member Brown that the Foundation should include policies to
protect the board members and the Foundation from potential inappropriate activity, which all
Board Members should sign upon appointment to the Board. Staff presented samples to the
Executive Finance Committee and sent samples to Board Member Brown for review.
The draft policies are attached for discussion, revision and adoption.
Respectfully submitted,
~~it[
Nettie Nielsen
Community Services Director
Attachments: Whistleblower Policy (draft) & Conflict of Interest Policy (draft)
RANCHO CUCAMONGA
COMMUNITY
&.RTS FOUNDATION
Whistleblower Protection P olicy
Rancho Cucamonga Community & Arts Foundation requires directors and officers to observe high
standards of business and personal ethics in the conduct of their duties and responsibilities. As
employees and representatives of the Rancho Cucamonga Community & Arts Foundation, we must
practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws
and regulations.
Reporting Responslblllty
This Whlstleblower Policy is intended to encourage and enable employees and others to raise
serious concerns internally so that Rancho Cucamonga Community & Arts Foundation can address
and correct inappropriate conduct and actions. It is the responsibility of all board members,
officers, employees and volunteers to report concerns about violations of Rancho Cucamonga
Community & Arts Foundation's code of ethics or suspected violations of law or regulations that
govern Rancho Cucamonga Community & Arts Foundation's operations.
No Retaliation
It ls contrary to the values of Rancho Cucamonga Community & Arts Foundation for anyone to
retaliate against any board member, officer, employee or volunteer who in good faith reports an
ethics violation, or a suspected violation of law, such as a complaint of discrimination, or
suspected fraud, or suspected violation of any regulation governing the operations of Rancho
Cucamonga Community & Arts Foundation. An employee who retaliates against someone who has
reported a violation in good faith is subject to discipline up to and including termination of
employment.
Reporting Procedure
Rancho Cucamonga Community & Arts Foundation has an open door policy and suggests that
employees share their questions, concerns, suggestions or complaints with their supervisor. If you
are not comfortable speaking with your supervisor or you are not satisfied with your supervisor's
response, you are encouraged to speak with [insert here another title, such as Executive Di rector,
or a board member, if the organization is very sma l l and involving the board would be
appropriate]. Supervisors and managers are required to report complaints or concerns about
suspected ethical and legal violations in writing to the Rancho Cucamonga Community & Arts
Foundation's [Compliance Officer] [o r board member], who has the responsibility to investigate all
reported complaints. Employees with concerns or complaints may also submit their concerns in
writing directly to their supervisor or the Executive Director or the organization's Compliance
Officer [or other designated person].
Compliance Officer [or other tltle that Is appropriate for your organization]
The Rancho Cucamonga Community & Arts Foundation's [Compliance Officer] is responsible for
ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The
Compliance Officer will advise the [Executive Director and/or the Board of Directors] of all
complaints and their resolution and will report at least annually to the [Treasurer/Chair of the
Finance Committee/Audit Committee] on compliance activity relating to accounting or alleged
financial improprieties.
Diii
Accounting and Auditing Matters
The Rancho Cucamonga Community & Arts Foundation's [Co mplia nce Officer] shall immediately
notify the Audit Committee/Finance Committee of any concerns or complaint regarding corporate
accounting practices, internal contro ls or auditing and work with the comm ittee until the matter is
resolved.
06/15/15 R. Brown commen ted:
I think the reference to Comp liance Officer shall immediately notify The Audit Comm ittee/Finance Comm ittee,
no t applicable. We may ha ve to discuss with board how to practically address th is.
Actin g In Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in
good faith and have reasonable grounds for bel ieving the information disclosed ind icates a
vio lation. Any allegations that prove not to be substantiated and wh ich prove to have been made
maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Confl dentlallty
Violations or suspected violations may be submitted on a confidential basis by the complainant.
Reports of v io lations or suspected violations will be kept confidential to the extent possi b le,
consistent with the need to conduct an adequate investigation.
Han dling of Reported Vlolatlons
Th e Rancho Cucamonga Community & Arts Foundation 's [Complia nce Offi ce r] w ill notify the person
who submitted a complaint and acknowledge receipt of the reported violation or suspected
violation . All reports will be promptly investigated and appropriate corrective action w ill be taken if
warranted by the investigation.
{Na me}
{T itl e/Organization}
{Contact information}
Policy approved by the Board of Directors on {Date}.
DA •
SECTION 1. PURPOSE:
RANCHO CUCAMONGA
COMMUNITY
&\RTS FOUNDATION
CONFLICT OF INTEREST POLI CY
Rancho Cucamonga Community & Arts Foundation is a nonprofit, tax-exempt organization.
Maintenance of its tax-exempt status is important both for its continued financial stability and for public
support. Therefore, the IRS as well as state regulatory and tax officials view the operations of Rancho
Cucamonga Community & Arts Foundation as a public trust, which is subject to scrutiny by and
accountable to such governmental authorities as well as to members of the public.
Consequently, there exists between Rancho Cucamonga Community & Arts Foundation and
its board officers, and management employees and the public a fiduciary duty, which carries
with it a broad and unbending duty of loyalty and fidelity. The board, officers, and
management employees have the responsibility of administering the affairs of Rancho
Cucamonga Community & Arts Foundation honestly and prudently, and of exercising their best
care, skill, and judgment for the sole benefit of Rancho Cucamonga Community & Arts
Foundation. Those persons shall exercise the utmost good faith in all transactions involved in
their duties, and they shall not use their positions with Rancho Cucamonga Community &
Arts Foundation or knowledge gained therefrom for their personal benefit. The interests of the
organization must be the first priority in all decisions and actions.
SECTION 2. PERSONS CONCERNED:
This statement is directed not only to directors and officers, but to all employees who can
influence the actions of Rancho Cucamonga Community & Arts Foundation. For example, this
would include all who make purchasing decisions, all persons who might be described as
"management personnel," and anyone who has proprietary information concerning Rancho
Cucamonga Community & Arts Foundation.
SECTION 3. AREAS IN WlllCH CONFLICT MAY ARISE:
Conflicts of interest may arise in the relations of directors and officers with any of the
following third parties:
1. Persons and firms supplying goods and services to Rancho Cucamonga Community
& Arts Foundation.
2. Persons and firms from whom Rancho Cucamonga Community & Arts Foundation
leases property and equipment.
3. Persons and firms with whom Rancho Cucamonga Community & Arts
Foundation is dealing or planning to deal in connection with the gift, purchase
or sale of securities, or other property.
4. Competing or affinity organizations.
5. Donors and others supporting Rancho Cucamonga Community & Arts Foundation.
6. Agencies, organizations and associations which affect the operations of Rancho
Cucamonga Community & Arts Foundation.
7. Family members, friends, and other employees.
SECTION 4. NATURE OF CONFLICTING INTEREST:
A conflicting interest may be defined as an interest, direct or indirect, with any persons or
firms mentioned in Section 3. Such an interest might arise through:
1. Owning stock or holding debt or other proprietary interests in any third party
dealing with Rancho Cucamonga Community & Arts Foundation.
2. Holding office, serving on the board, participating in management, or being
otherwise employed (or formerly employed) with any third party dealing with
Rancho Cucamonga Community & Arts Foundation.
3. Receiving remuneration for services with respect to individual transactions
involving Rancho Cucamonga Community & Arts Foundation.
4. Using Rancho Cucamonga Community & Arts Foundation's time, personnel,
equipment, supplies, or good will for otherthan Rancho Cucamonga Community
& Arts Foundation approved activities, programs, and purposes.
5. Receiving personal gifts or loans from third parties dealing or competing with
Rancho Cucamonga Community & Arts Foundation. Receipt of any gift is
disapproved except gifts of a value less than $50, which could not be refused
without discourtesy. No personal gift of money should ever be accepted.
SECTIONS. INTERPRETATION OF TIDS STATEMENT OF POLICY:
The areas of conflicting interest listed in Section 3, and the relations in those areas which
may give rise to conflict, as listed in Section 4, are not exhaustive. Conflicts might arise in other
areas or through other relations. It is assumed that the directors and officers will recognize
such areas and relation by analogy.
The fact that one of the interests described in Section 4 exists does not necessarily mean
that a conflict exists, or that the conflict, if it exists, is material enough to be of practical
importance, or if material, that upon full disclosure of all relevant facts and circumstances it is
necessarily adverse to the interests of Rancho Cucamonga Community & Arts Foundation.
However, it is the policy of the board that the existence of any of the interests described
in Section 4 shall be disclosed before any transaction is consummated. It shall be the continuing
responsibility of the board and its officers to scrutinize their transactions and outside business
interests and relationships for potential conflicts and to immediately make such disclosures.
SECTI O N 6. DISCL OSURE P OLICY AND P ROCEDURE:
Transactions with parties with whom a conflicting interest exists may be undertaken only
if all of the following are observed:
1. The conflicting interest is fully disclosed;
2. The person with the conflict of interest is excluded from the discussion and
approval of such transaction;
3. A competitive bid or comparable valuation exists; and
4. The [board or a duly constituted committee thereo f] has determined that the
transaction is in the best interest of the organization.
Disclosure in the organization should be made to the board chairperson or duly constituted
committee (or if she or he is the one with the conflict, then to [another board officer]), who shall
bring the matter to the attention of the [board or a duly constituted committee thereof]. Disclosure
involving directors should be made to the board chair, (or if she or he is the one with the conflict,
then to [another board officer]) who shall bring these matters to the [b oard or a duly constituted
committee thereof].
The [board or a duly constituted committee thereof] shall determine whether a conflict
exists and in the case of an existing conflict, whether the contemplated transaction may be
authorized as just, fair, and reasonable to Rancho Cucamonga Community & Arts Foundation.
The decision of the [board or a duly constituted committee thereofj on these matters will rest
in their sole discretion, and their concern must be the welfare of Rancho Cucamonga
Community & Arts Foundation and the advancement of its purpose.
P4
RANCHO CUCAMONGA
COMMUNITY
&\RTS FOUNDATION
CONFLICT O F INTEREST DISCLOSURE ST A TEMENT
Preliminary note: In order to be more comprehensive, this statement of disclosure/questionnaire
also requires you to provide information with respect to certain parties that are related to you.
These persons are termed "affiliated persons" and include the following:
a your spouse, domestic partner, child, mother, father, brother or sister;
b. any corporation or organization of which you are a board member, an officer, a
partner, participate in management or are employed by, or are, directly or
indirectly, a debt holder or the beneficial owner of any class of equity securities;
and
c. any trust or other estate in which you have a substantial beneficial interest or as to
which you serve as a trustee or in a similar capacity.
1. NAME OF EMPLOYEE OR BOARD MEMBER: (Please print)
2. CAPACITY: ---board of directors
---executive committee
___ officer
---committee member
3. Have you or any of your affiliated persons provided servtces or property to Rancho
Cucamonga Communify & Arts Fm.mdation in the past year?
___ YES ---NO
If yes, please describe the nature of the services or property and if an affiliated person is
involved, the identity of the affiliated person and your relationship with that person:
4 . Have you or any of your affiliated persons purchased services or property from
Rancho Cucamonga Community & Arts Foundation in the past year?
___ YES NO ---
If yes, please describe the purchased services or property and if an affiliated person is involved,
the identity of the affiliated person and your relationship with that person:
5. Please indicate whether you or any of your affiliated persons had any direct or indirect
interest in any business transaction( s) in the past year to which Rancho Cucamonga
Community & Arts Foundation was or is a party?
YES ___ NO
If yes, describe the transaction(s) and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
6. Were you or any of your affiliated persons indebted to pay money to Rancho Cucamonga
Community & Arts Foundation at any time in the past year (other than travel advances or
the like)?
___ YES ___ NO
If yes, please describe the indebtedness and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
P4
7. In the past year, did you or any of your affiliated persons receive, or become entitled to
receive, directly or indirectly, any personal benefits from Rancho Cucamonga Community
& Arts Foundation or as a result of your relationship with Rancho Cucamonga
Community & Arts Foundation, that in the aggregate could be valued in excess of
$1,000, that were not or will not be compensation directly related to your duties to
Rancho Cucamonga Community & Arts Foundation?
___ YES ___ NO
If yes, please describe the benefit(s) and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
8. Are you or any of your affiliated persons a party to or have an interest in any pending
legal proceedings involving Rancho Cucamonga Community & Arts Fowidation?
__ YES __ NO
If yes, please describe the proceeding(s) and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
9. Are you aware of any other events, transactions, arrangements or other situations that
have occurred or may occur in the future that you believe should be examined by
Rancho Cucamonga Community & Arts Fowidation's [board or a duly constituted committee
thereof] in accordance with the terms and intent of Rancho Cucamonga Community & Arts
Fowidation' s conflict of interest policy?
___ YES __ NO
P4
If yes, please describe the situation( s) and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
I HERBY CONFIRM that I have read and understand Rancho Cucamonga Community & Arts
Foundation's conflict of interest policy and that my responses to the above questions are complete
and correct to the best of my information and belief. I agree that if I become aware of any
information that might indicate that this disclosure is inaccurate or that I have not complied with
this policy, I will notify [designated officerordirector]immediately.
Signature Date
pi
RANCHO CUCAMONGA
COMMUNITY
&\RTS FOUNDATION
GIF T POLICY AND DISCLOSURE FORM
As part of its conflict of interest policy, Rancho Cucamonga Community & Arts
Foundation requires that directors and officers decline to accept certain gifts, consideration or
remuneration from individuals or companies that seek to do business with Rancho Cucamonga
Community & Arts Foundation or are a competitor of it. This policy and disclosure form is
intended to implement that prohibition on gifts.
Section 1.
Section2.
Section3.
Section 4.
"Responsible Person" is any person serving as an officer, employee or
a member of the board of directors of Rancho Cucamonga Community
& Arts Foundation.
"Family Member" is a spouse, domestic partner, parent, child or spouse
of a child, or a brother, sister, or spouse of a brother or sister, of a
Responsible Person.
"Contract or Transaction" is any agreement or relationship involving
the sale or purchase of goods, services or rights of any kind, receipt of
a loan or grant, or the establishment of any other pecuniary
relationship. The making of a gift to Rancho Cucamonga Community &
Arts Foundation is not a "contract" or "transaction."
Prohibited gifts, gratuities and entertainment. Except as approved by
the Chairman of the Board or his designee or for gifts of a value less than
$50 which could not be refused without discourtesy, no Responsible
Person or Family Member shall accept gifts, entertainment or other
favors from any person or entity which:
1. Does or seeks to do business with or 'Rancho Cucamonga
Community & Arts Foundation,
2. Does or seeks to compete with Rancho Cucamonga Community
& Arts Foundation or,
3. Has received, is receiving, or is seeking to receive a Contract
or Transaction with Rancho Cucamonga Community & Arts
Foundation.
GIFT STATEMENT
I certify that I have read the above policy concerning gifts, and I agree that I will not accept gifts,
entertainment or other favors from any individual or entity, which would be prohibited by
the above policy. Following my initial statement, I agree to provide a signed statement at the
end of each calendar year certifying that I have not received any such gifts, entertainment
or other favors during the preceding year.
Signature Date
p
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 24, 2015
To:
From:
Rancho Cucamonga Community & Arts Foundation • f
Nettie Nielsen, Community Services Director ~ .~ tf l-1
By: Susan Sluka-Kelly, Cultural Arts Manager
Subject: Report on Foundation Supported Programs at the Lewis Family Playhouse
during the 2014115 Season
RECOMMENDATION
Staff will present a detailed report on how Foundation funding support, including funds received
through the grants and donor contributions, benefitted programs and individuals at the Lewis
Family Playhouse and throughout the community during the 2014/15 season. This report is
informational only, no action is required.
BACKGROUND
In an effort to provide greater awareness to board members about how their fundraising efforts
provide benefits to the community through arts programming, staff will present detailed description
of how Foundation funds were used throughout 2014115 for:
• program/production sponsorships
• grant funded tickets for low income families
• grant funded tickets to Title 1 schools
• bussing assistance to schools
• program or project funding to local high school arts classes
• sponsorship of free annual 3-day art show
• scholarship award to high school seniors
It is staff's desire to represent the Foundation's mission of "enriching lives through the support of
the arts." This report is intended to provide a deeper understanding of the significant benefits the
foundation provides.
Respectfully submitted,
~~~~t{.C
Community Services Director
STAFF REPORT
COMMUNTIY SERVICES DEPARTMENT
Date: June 24, 2015
To:
From:
Rancho Cucamonga Community & Arts Foundation tf"
Nettie Nielsen, Community Services Director ~ ~ tl"
RANCHO
CUCAMONGA
Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY &
ARTS FOUNDATION BOARD OF DIRECTORS -CHAIR, VICE CHAIR AND
SECRETARY/ TREASURER FOR FISCAL YEAR 2015/16
RECOMMENDATION
To elect a Chair, Vice Chair and SecretaryfTreasurerforthe Rancho Cucamonga Community
& Arts Foundation for Fiscal Year 2015/16.
BACKGROUND
As set out in the Foundation's by-laws, annually at the Board's June meeting the election of
officers for the seats of Chair, Vice Chair and SecretaryfTreasurer is conducted. Chairs
normally serve for 2 years, but it is not required. Chair Snyder has completed one year as
Chair. The Vice Chair should be a board member interested in ascending to the Chair position
when the current Chair completes his or her term(s). Staff has placed this item on the
Foundation's agenda for the Board's consideration and action.
The process to select these positions is as follows:
• Chair opens up the floor for nominations for each position separately.
• After nominations are received for the each position a hand vote is held.
• Then the next position follows the same process.
Nettie ielsen
Community Services Director
Revenue
Description
Ranc h o Cucamonga Comm unity & A rts Fou n dation
Operating Budget
15/16 Proposed Budget
14/15 14/15 15/16
Approved Vear to Proposed Notes:
'udget Di;lte Budget ·---------------ff:undralslng Activities &-Events $128,650 $121,925 $133,200
Tour de Fork (June 2014) $ -$ 2,030 $ -took place In 13/14 fiscal year
Tour de Fork (June 2015) · $ -$ 446 $ -Final actuals not complete as of 5/31/15
I Tour de Fork (June 2016) i $ -! $ $ 10,000 15/16 fiscal year -
Bill Medley (July 2014) I $ 20,000 $ 20,654 $ -· no show In 15/16
Golf Tournament {September 2014) $ 68,950 $ 49,228 $ -
Golf Tournament (October 2015) $ -$ 5,000 $ 50,000 based on last year's actuals
Monte Carlo Night {2015) . $ 20,000 $ 25,982 $ -I Final actuals not complete as of 5/31/15
Monte Carlo Night {2016) $ -! $ -$ 20,000
Party Train Events (2014/15) $ 3,000 $ 2,395 $ -Final actuals not complete as of 5/31/15
Party Train Events {2015/16) $ -J $ -$ 3,000
Annual Campaign $ 1,500 $ -$ -
Phantom Event $ -$ -$ 1,000 discussed at April Board meeting
PAL Campaign/Spotlight Donors $ 2,700 $ 3,360 $ 2,700
Major Gift Campaign $ 5,000 $ 5,000
I RC Quakes Strike Outs $ 5,000 $ 5,8$5 $ 5,000
Bricks/Plaques $ 500 $ 2,876 $ 500
Investment Income $ -$ -$ 34,000
Other $ 2,000 $ 4,099 $ 2,000 ----_...---------
Total Revenue ~128,650 i $121,925 . $133,200
Expenditures
Description
Rancho Cucamonga Community & Arts Foundation
Operating Budget
15/16 Proposed Budget
14/15 14/15
Approved Vear to
15/16
proposed Notes:
-----~------· __ a_u~d=-8et_ l)ate Budaet
[Administration $ 24,860 $ 3,695 $ 27,390
Personnel $ 18,060 $ -$ 20,590
Office Suppl/es $ 800 $ 656 $ 800
----------
Flnonclal Comp/lance $ 2,000 $ 105 $ 2,000
-'-~~-r~--'~-t-~~~~~~~~~~~~~~~~~~~
Insurance $ 2,000 $ 1,967 $ 2,000
Travel & Meetings $ 1,200 $ 69i $ 1,200
Credit Card Fees $ -$ -$ -
Marketing & Community Outreach $ 3,800 $ 130 $ 3,500
2014/2015 Foundation Report $ -$ -$ -
2015/2016 Foundation Report $ -$ -$ 1,200
Foundation Brochure $ 1,200 $ -$ 700
Website Hosting/Maintenance $ 300 $ -$ 300
Foundation Constant Contact $ 300 $ -$ 300
Miscellaneous Marketing Exp $ 1,000 $ 130 $ 1,000
i--~~~~~~~~~~~~---~~~~
Video Pro/fie $ 1,000 $ -$ -
·~~--~~~~~--~~·-''--+---' r-'----B-o-a rd--D-e-v~e l-o-pm~en_t_&~Tra--ln-ln-14-$~-l-,5-00-1--$~~15-1~-$~1-,S-OO~i--~~~~~~--
L~~~~~~--''-·~~~~-=t-'---''---+~~~-t--'---'-~-t-~~~~~~~~~~~~~~~~~~--., , .. ~~~~~~--~~~~~-t-~~~-t-~~~t-~~--'f--~~~~~~--~~~~~~~--_:_~----.J
1 Donor Development & Retention $ 2,300 $ 2,471 $ 2,300
Donor Development (consultant) $ 1,000 I $ 200 $ 1,000 l--.-Donor Recognition Event $ 400 $ -$ 400
I Donor Awards $ BOO I $ 895 $ 800
I Donor Plaques/Bricks $ 100 $ 1,376 $ 100
I Fundralslng Activities & Events $ 54,930 I $ 59,101 $ 42,060 i
Tour de Fork (2014} $ -$ 2.500 $ -I
! Tour de Fork (2015) $ -$ -$ 2,500 Final actuals not complete as of 5/31/15
1
f
Bl/I Medley (July 2014) $ 15,370 $ 16.164 $ -No show In 2015/16
Golf Tournament (2014} 1 $ 28,560 S 25,260 $ -
Golf Tournament (2015) $ -1 $ -$ 28,560
Monte Corio Night (2015} 1 $ 11,000 $ 10,567 $ -Final actuals not complete as of 5/31/15
Monte Carlo Night (2016} I $ -1 $ -$ 11,000 1
L_ PAL Campaign '$ -$ -$ -'
1_ Other $ -$ 4,610 $ -I -------------·
--
1 Giving Programs $ 55,500 $ 52,378 $ 54,000
I Lewis Famfly Playhouse I $ 10,000 $ 10,000 $
r--
1
RC Community Theatre/BATG I $ 15,000 $ JS,000 $
10,000 I Per 15/16 Giving Recommendations
15,000 , Per 15/16 Giving Recommendations
: World Music Serles (3 Shows) j $ 8,000 $ 8,000 $ 9,500 Per 15/16 Giving Recommendations
l Tickets for Underserved Students/Fam/I/es i $ 5,000 $ 2, 779 $ 2,000 Per 15/16 Giving Recommendations
i Foundation Family Wknds/Flex Pack MSTC 1 $ 12,500 $ 11,599 $ 12,500 1 Per 15/16 Giving Recommendations
~~-~--~~~~-~----+---~-'-'-~_.._-4~~~--+------=~~~---~-~~-----
1 MalnStreet Theatre Company i $ 5,000 I $ S,000 $ 5,000 Per 15/16 Giving Recommendations c ---------------"""'-r-
I community Programs · $ 9,500 $ 5,626 $ 9,000
I H s Performing Arts Program Support I $ -·-2~.o-o-0"""'1-$''---l.'-00--+0...:.$ _ _,2,-ooo--t--'pe_r_l_S:/._J_6_G_lv-ln_g_R-ec-o-m-m-e-nd-a-tl-on_s ____________ _
~-----"---"'--~~~~-'-'-~t--~-'-----~-'-''----+---~-+-~-'-~--=-~----~-~·------i Student Scholarship Program i $ 2,500 $ -$ 3,500 Per 15/16 Giving Recommendations
[ September Art Association Art Show I $ 5,000 $ 3,626 $ 3,500 Per 15/16 Giving Recommendations
Rancho Cucamonga Community & Arts Foundation
Operating Budget -Grants
15/16 Proposed Budget
Revenue
Descrlptlol)
14/15 14/15 Vear 15/16
Approved t 0 t Proposed Notes1
B d o a e d u 118~ B" IRet ---·
Grant Support $ 77,000 $ 77,997 $ 77,000
Bonk of America Sponsor (Bonk) $ 10,000 $ 10000 $ 10,000
Bonk of America Grant (Foundation) $ 10,000 $ 10,000 $ 10,000 I
BBVA Compass Bonk $ 2,000 $ 2,500 $ 2,000 I
Kohl's Cores AJA $ 5,000 $ 3,000 $ 5,000
Macy's District Grant $ 5,000 $ 5,000 $ 5,000 !
Ralph Lewis Properties $ 20,000 $ 20,000 $ 20,000 !
US Bancorp Foundation $ 25,000 $ 25,000 $ 25,000 I
I Forest City Development $ -$ 2,497 $ -
Total Rev!nue -[ 77,000 $ 77,997 $ 77,000 $ -$ . ! $
Expenditures
Description
14/15 14/15 Vear Pro15p/osed16
Approved Notes1
Bd toDate Bd u 11et u11•
Grant Supported Giving $ 11,000 ! $ 80,666 $ 77,000 I
I Bonk of America Foundation $ 10,000 . $ 17,930 $ 10,000 ! I
Bonk of America Grant $ 20,000 I $ $ 10,000 I r--
BBVA Compass Bank I $ 2,000 ) $ -$ 2,000 I
Cucamonga Valley Water District $ -$ 1,498 $ -I
Kohl's Cares AJA $ 5,000 ! $ 2,500 $ 5,000 l I
Macy's District Grant . $ 5,ooo I $ $ I I -5,000 I
! Ralph Lewis Properties I $ 20,000 I $ 20,000 $ 20,000 ' I I
I -$ 3,236 $ -I i I Target $ ' I I US Bancorp Foundation $ 25,000 I $ 33,006 $ 25,000 I I
I Forest City Development $ -1 $ 2,497 $ -I I
_Total Expenditures $ 77,000 i $ 80,666 $ 77,000 $ ·1$ • $
---1
!
' !
-$
l ·Jj ____ -
I '
l
I
j__ I
I
I -I
I . $ -$
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 24,2015
To:
From:
Rancho Cucamonga Community & Arts Foundation NJ
Nettie Nielsen, Community Services Director 421~ ~
Subject: REVIEW OF THE FOUNDATION'S BOARD MEETING SCHEDULE FOR
FISCAL YEAR 2015/16
RECOMMENDATION
Staff recommends that the Foundation Board discuss and adopt a meeting schedule for
2015/16.
BACKGROUND
Staff has drafted a schedule that is similar to last year's schedule and includes 4 regular
board meetings (one extended), Executive and other Committee meetings:
• 4 Regular Board meetings annually (September, January, June)
• Extended meeting for discuss in depth discussion plus regular board
meeting (April)
• 4 Executive Meetings (August, November, March, May)
• Committee meetings determined by Committee Chairs and availability of
members
Regular meetings have been held on the 4th Wednesday of the designated months at 5:00
p.m. but the board may establish any schedule that is conducive to getting maximum
participation. Spacing of meetings is important for continuity of operations and but also to
avoid summer months when many are off or dates between mid-late December. Our
bylaws dictate that the annual meeting is to be held in June for adoption of the budget.
Some considerations:
• Board attendance for the extended portion of the April meeting has been lower than
expected the last few years (including when we did a full day workshop) and the
effectiveness of this model should be discussed.
• Length of meetings has been an issue -discussions at committee level and
recommendations should be brought forward and meeting governance should be
considered
• Executive meetings are frequently changed because of board member or staff
availability
Respectfully submitted,
Ne ielsen
Community Services Director
co'MMuNlfv 2015/l 6MEETING SCHEDULE
&RTS FOUNDATION
FULL BOARD
DRAFT ONLY FOR DISCUSSION
06/24/15
Regular Meetings: September, January, April {extended meeting), June {4th Wednesdays)
• September 23, 2015 at 5 p.m.
• January 27, 2016 at 5 p.m.
• April 27, 2016 2 p.m. (Goal Setting), AND 5 p.m. (Regular meeting)
• June 22, 2016 at 5 p.m. (Budget Adoption and Annual Meeting)
EXECUTIVE BOARD*
3rd Wednesday of the month -August, November, March, May
Additional meetings can be scheduled on an as needed basis.
• August 19, 2015 at 4 p.m.
• November 18, 2015 at 4 p.m.
• March 16, 2016 at 4 p.m.
• May 18, 2015 at 4 p.m.
*Meeting dates/times may change according to board member, staff availability
Quarterly Financial Reports: mid-month October, January, April, July
SUBCOMMITTEE MEETINGS
Meeting dates and times determined by chair and committee
• Governance/Finance/Investments -Chair-Rod LeMond
• Golf Tournament-Chair: Mark Rivera
• Arts Giving -Chair: Bryan Snyder
• Major Gift -Chairs: Jim Harrington & Kimberly Alexander
• Marketing and Outreach -Chair. Paula Pachon
• Monte Carlo Night -Chairs: Taro Barag & Tina Chen