HomeMy WebLinkAbout2017-04-26 - Agenda Packet - Community & Arts FoundationRANCHO CUCAMONCA
COMMUNITY
&4RTSFOUNDAT'ON
AGENDA
COMMUNITY 8 ARTS
FOUNDATION
WEDNESDAY, APRIL 26, 2017
REGULAR MEETING
LOCATION:
Tri•Communities Conference Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91703
MEMBERS:
CHAIR
Paula Pachon
MEMBER
Nick Baker
VICE CHAIR
Tina Chen
MEMBER
Rosemarie Brown
SECRETARY/TREASURER Jim Harrington
MEMBER
Fatima Corbett
MEMBER
Linda Bryan
MEMBER
Bryan Snyder
MEMBER
Alfred Arguello
MEMBER
Mark Rivera
Mission Statement
a Enriching lives through support of the arts at the Victoria Gardens Cultural Center and
supporting efforts that benefit the community.
If you need special assistance or accommodations to participate in this meeting, please contact the
Community Services at (909) 477-2760 Notification of 48 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility. Listening devices are available for
the hearing impaired.
RANCHO CUCAMONGA
Y COMMUNITY
QA RTS FOUNDATION
APRIL 26, 2017
COMMUNITY & ARTS FOUNDATION
A. 5:00 P.M. -CALL TO ORDER
Al. Pledge of Allegiance
A2. Roll Call: Pachon
Chen
Harrington
Arguello
Bryan
Baker
Rivera
Brown
Corbett
Snyder (Leave of Absence)
B. ANNOUNCEMENTS/PRESENTATIONS
B1. Certificate of Appreciation — Taro Barag
B2. The Associated Artists of Inland Empire — September show announcement
B3. Introduction of Christen Mitchell — Management Analyst II
B4. Additional Presentation
A C. CONSENT CALENDAR I
The following Consent Calendar items are expected to be routine and non -controversial. They
will be acted upon by the Community & Arts Foundation Board at one time without discussion.
Any item may be removed by a Member or member of the audience for discussion.
Cl, Approval of the Minutes of the Regular Community & Arts Foundation meeting held January 25, 2017.
C2. Receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts for Fiscal
Year -End 16/17 and January -March 2017.
D. FOUNDATION BUSINESS
The following items do not legally require any public testimony, although the President may
open the meeting for public input.
D1. Update from State of the City.
1
61,
Page 1 of 2
JANUARY 25, 2017
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
A. 3:00 P.M. -CALL TO ORDER
Al. The regular meeting of the Rancho Cucamonga Community i-Arts foundation -was held on
Wednesday, January 25, 2017, in the Victoria Gardens Cultural Center, located at 12505
Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at
3:00 p.m. by Chair Pachon.
The Pledge of Allegiance was led by Chair Pachon.
A2. Present were Board Members: Al Arguello, Rosemarie Brown (arrived at 4:02 p.m.), Chair
Paula Pachon, Vice Chair Tina Chen, Nick Baker, Linda Bryan, Fatima Corbett, Jim
Harrington, and Mark Rivera (arrived at 4:20 p.m.) Absent: Bryan Snyder.
Also present were: Michelle Keith, Community Services Director; Karen Silhanek,
Management Analyst II; Susan Sluka-Kelly, Cultural Arts Manager; Catherine Allen,
Account Technician; Murray Hepner, Community Services Coordinator; Valerie Guzman,
Administrative Secretary; Jasmin Oriel, Office Specialist II, and Ray Patchett, Consultant.
B. ANNOUNCEMENTSIPRESENTATIONS
B1. Introduction of Account Technician Catherine Allen and Administrative Secretary Valerie
Guzman.
Analyst Silhanek introduced Catherine Allen and provided a brief background on Catherine's
experience in bookkeeping and is certified as a QuickBooks user. Chair Pachon and Board
Member Bryan provided positive feedback and inquired what Catherine's schedule will be.
Analyst Silhanek responded that there is no set schedule but will let the Board know.
Director Keith introduced Valerie Guzman as the Department's new Administrative Secretary.
She informed the Board of her background assisting cities in applying for grants, as well as
working with the City of Pomona Community Services Department. Chair Pachon welcomed
Catherine and Valerie to the team. No further discussion was held.
B2. Kenny Cetera's Chicago Experience — March 26, 2017 at 2:00 p.m.
Board Member Nick Baker provided additional information regarding the concert and the cost
of tickets. The Board inquired if the concert is a fundraiser and how it differs from other events
such as The Nutcracker. Board Member Baker responded that part of the proceeds from the
concert will be donated to the Foundation. Cultural Arts Manager Sluka-Kelly responded that
The Nutcracker is a rental that pays for all of their expenses and takes all of the revenue. The
information for Kenny Cetera's Chicago Experience will be distributed in the newsletter and a
PDF of the flyer will be distributed to the Board Members.
February 16, 2017 1 Park and Recreation Regular Meetings Minutes) City of Rancho Cucamonga
o--^ 1 ni A
JANUARY 25, 2017
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
Director Keith informed the Board that the City of Rancho Cucamonga partnered with the
Chamber of Commerce for the State of the City. She explained that the event will include a
networking opportunity and a presentation by the Mayor and the Chamber. She informed the
Board to RSVP prior to the event. Chair Pachon encouraged the board members to attend to
learn about the current status of the City and meet other community members. Chair Pachon
indicated she will be attending. Vice Chair Chen expressed her desire to attend as well as
Treasurer/Secretary Harrington and Board Members Bryan, Corbett, and Arguello. Director
Keith provided clarification that the cost of the ticket is a Foundation expense for the Board
Members, but spouses are individual cost of $65.00. No further discussion was held.
E4. Donor Recognition Event — March 10t' Committee.
Chair Pachon stated that the Donor Recognition Event was scheduled for March 10t' and was
tied to the Into the Woods performance. She requested three Board Members to work with
staff in coordinating the event. Vice Chair Chen, Board Member Corbett, and Chair Pachon
will work with the caterer, develop invitation list, and coordinate the event. She indicated that
anyone that has tickets to the performance can change the date with Christina Gorka. Cultural
Arts Manager Sluka-Kelly notified the Board that a block of tickets have been held for the
members for that night. No further discussion was held.
E5. Meeting Schedule and Committee Assignments for 2017.
The Board Members reviewed the meeting schedule and the committee assignments. Chair
Pachon indicated that with Board Member Snyder being on a leave of absence another board
member may need to step in to assist on a committee. The Board Members decided to keep
the committee assignments as they stand. No further discussion was held.
E6. Board Development Workshop.
Consultant Ray Patchett provided his experience working with cities and Boards. He asked
that each Board Member express their reason for being a member. The Board Members
provided various reasons including an appreciation for the arts and the impact on people. He
discussed the responses the Board Members provided in the survey he emailed prior to the
workshop. Mr. Patchett and the Board reviewed and discussed the Foundation's mission,
values, and bylaws. Mr. Patchett identified the need for a strategic plan. Foundation members
expressed their observations of how the Board functioned in the past and how it needs to
move forward to continue providing services to the community. Discussion ensued to
establish committees whose focus will be to develop a plan that the members can use to
reach out to community members. Chair Pachon, Vice Chair Chen, and Board Member
Corbett volunteered to assist in developing a plan. The Executive/Finance Committee will also
work to develop goals and strategies. The Board Members concluded by identifying Board
Development and Fund Development plans as essential in accomplishing the mission
statement and Foundation values.
February 16, 2017 1 Park and Recreation Regular Meetings Minutes) City of Rancho Cucamonga
Dann Z of d
Financial Reports — FY 2016/2017
Foundation operating Budget
Budget Summary and
Profit & Loss Detail
January 1-31, 2017
February 1-28, 2017
March 1— 31, 2017
2 of 2
Rancho Cucamonga Community & Arts Foundation
Operating Budget -16/17 Budget
Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 16/17 YTD
Actuals
Fundraising/investments
$
i
3,625 $ 3,216 i $ (3,193)1 $ - $
Amazon S__ j_ i
Smile - $2m3.03; 'I
Error Deposit - $$3,193.00
- $
^�
- $ 20,942
— , $ 1,580
! $ -
PAL Campaign/Spotlight Donors
Major Gift Campaign i
RC Quakes Strike Outs-
!
i
i $ 5,9751
Bricks/Plaques
Investment Income
$
$
250
3,375
i Repayment of error _
f
I
�
j, $ 744 1
$ 12,539
f
Other
$
3,216 $ (3,193) j
$ 104
Activities & Events
$
$ - I $
- j $
- $ 4,89.0
Quakes Night (Sept 2016)
1 _
_
i $ 1,120
Golf Tournament (October 2016)
Monte Carlo Night (April 2017)
I
;
(
_r _
f
$ 66,776
i $ 450
Cinco de Bunco (May 2017)
Tour de Fork (June 2017),
i
$ 4,890
Totai Revenue
$
3,625 $
3,216 $ (3,193) $ - $
- , $
2of2
Rancho Cucamonga Community & Arts Foundation
Operating Budget -16/17 Budget
Expenditures
Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 16/17 YTD
Actuals
(S
- S 455 !, 5 Z8s
_
— Snacks - $21,36;
Brace or dry $a3a.o° '
_ _
5 _ -
_�
5 -
5 i - J 3,u51
$
; $ .108
_! $ 2:049
`$ 794.
!, $ 100
S $
I $ "
_Administration
Personnel i
Office Supplies
Financial Compliance
_I_
�_
$
;
!
I
S� • I
_!_
Insurance ,
Travel & Meetings
Printing & Distribution `
Marketing & Community Outreach I
201412015 Foundation Report
_,
$ __
$ 455
$
S 288
I
S
Foundation Brochure-
Website Hosting/Maintenance
Miscellaneous Marketing Exp
Board Development & Training,
Donor Development & Retention I
Donor Development (consultant)
; $• -
$ 1,575 ,
�! .$ 1,710
$ -
$ -
$ Z382
$ -
$ - I
S -- ! $ 2,311
i -
Donor Recognition Event
Donor Awards
!
;
_ ^fi--
S 2,382
_
$ 2,122
I $ • -
Donor Plaques/8rlcks
Fundraising Activities & Events
i Golf Tournament (2016)
Monte Carlo Night (2017)
$ 189
$ -
I
S -
$ 1,521
$ 1,511
$ -
_ _�-;
' S -
$ - I $ 27,202
! $ 25,691 '
! ' $ 1,511.
5 -
Other
Foundation Sponsored City Programs
Lewis Family Playhouse-
` RC Community Theatre/BATG
World Music Series (3 Shows)
$ -
$ -
$ -
$ _
$ -
I
$ - ' $ 6,005 •
j $ "
I ! $ -
Tickets for Underserved Students/Families
Foundation Family Wknds/Flex Pack MS TC
MainStreet Theatre Company,
—
Community Programs
-- H S Performing Arts Program Support
— Student Scholarship Program
September Art Association Art Show
I
'�
! _
. _t
I $ 5,000
!
I
S -�$
I _—
`
z5W
Is 2,500
_
I
1 $ -
_S -
t
I_
I
$ -
v�
I
$ - i $ "6,129
i ---1 $ 2,50a
_
! $ 3,629
Total Expenditures
$. -
$ 4,530
S 4,181
S -
S -
$ - $ 460108
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail - Operating Budget
Fiscal Year 2016 - 2017
February 1 - 28, 2017
Type Date Name Memo Paid Amount
Ordinary Income/Expense
Income
3010 - Donations
3010.30 - Misc. Donation
Sales Receipt 02/06/2017 Amazon Smile Amazon Smile 10/01/16-12/31/16 23.03
Deposited in Foundation account in
error. Should be deposited in City
Deposit 02/09/2017
Victoria Gardens
account.
3,193.00
Total 3010.30 - Misc. Donation
3,216.03
Total 3010 • Donations
3.216.03
Total Income
3,216.03
Gross Profit
3,216.03
Expense
5018 - Giving Activities / Sponsorship
5018.3 • High School Support
Check 02/14/2017
Etiwanda High School
2016/17 Sponsorship Award
500.00
Check 02/14/2017
Los Osos High School
2016/17 Sponsorship Award
500.00
Check 02/14/2017
Los Osos High School
2016/17 Sponsorship Award
500.00
Check 02/14/2017
Alta Loma High School
2016/17 Sponsorship Award
500.00
Check 02/14/2017
Alta Loma High School
2016/17 Sponsorship Award
500.00
Total 5018.3 • High School Support
2.500.00
Total 5018 • Giving Activities / Sponsorship
2,500.00
5030 - Board Development
Invoice 701 - Board Workshop -
Differences between Governance and
Check 02/21/2017
Patchett & Associates
Management Roles and Responsib...
1,575.00
Total 5030 • Board Development
1,575.00
5040 • Board Travel & Meetings
5040.1 - Board Hospitality
Credit Card Charge 02/22/2017
Ralphs Store
Snacks and water for meeting
21.36
Total 5040.1 • Board Hospitality
21.36
Total 5040 • Board Travel & Meetings
21.36
5999 - Misc Expense
City of Rancho
Tickets to the 2017 State of the City
Check 02/14/2017
Cucamonga - V
Address & VIP Reception
434.00
Total 5999 • Misc Expense
434.00
Total Expense
4,530.36
Net Ordinary Income
-1,314.33
Not Inenma
-1,314.33
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail - Operating Budget
Fiscal Year 2016 - 2017
March 1 - 311 2017
—Type_ Date Name Memo Paid Amount
� 2017 Donor Event / Beverage
Check 03/08/2017 Impressions Gourmet Catering Server 0.00
Invoice # 0313: Additional
appetizers for Donor Event -10
Check 03/13/2017 Impressions Gourmet Catering March 2017 199.34
Total 5020.12 • Event Food/Beverage
5020.23 - Event Printing
Check 03/01/2017
Total 5020.23 • Event Printing
5020.22 - Event Staffing
Clearwater Graphics
Check 03/08/2017 Impressions Gourmet Catering
Total 5020.22 • Event Staffing
Total 5020 • Event Expense
5040 - Board Travel & Meetings
5040.1 - Board Hospitality
Check 03/21/2017
Total 5040.1 • Board Hospitality
Total 5040 - Board Travel & Meetings
Total Expense
Net Ordinary Income
Net Income
City of Rancho Cucamonga
2017 Donor Tribute Celebration
Invitations
Invoice # 13432 - Bartenders and
ice for Monte Carlo Night for May
2017
In-house catering for RCCAAF
board meeting at the Cultural
Center - 25 Jan 2017
797.35
48.60
48.60
711.15
711.15
2,357.10
287.75
287.75
287.75
4,180.78
-7,373.78
-7,373.78
Rancho Cucamonga Community & Arts Foundation
Operating Budget GRANTS - 16/17 Budget
Description 16/17 W17 July 1-31 Aug 1-31 Sept 1-30 Oct 1-32 Nov 1-30 Dec 1-32
Proposed Actuals _
s rt S 7s nnn $ 56 500 $ 150o T of 11000 $ Soo S - $ an -son $
(Grant uppo I ,
f�
Bank of America Grant (Foundation) $
101000 $
Bank of America Sponsor (Bank) $
10,000 $
' Kohl's Cares AIA $
5,000 $
Macy's District Grant
$
51000 $
Ralph Lewis Properties
$
20,000 $
US Bancorp Foundation
$
25,000 $
-
j Edison International
$
Main5treet Program Support
$
Total Revenue $
75,000 $
20,000.
$- 10,000
� $ 10,000 �
i I
6,500
$ 1,500
$ 1000
$ 500
; $ 3,500
25,000
5,000
56,500'
, $ 1,500.
_
$ 11,000
; $ _5o0
$ 25,000
^� i
I
, $
fxpenditures Description 16/17 16%11
prnnosed Actuals July 131 Aug 131 Sept 1-30 Oct 1-31. Nov 130Dec 131
j Grant Supported Giving -
Bank of Amed
Bank of
Ki
Macy's
Ralph Le
US Banco
Main5treet Prc
Total Expenditures
$ 75,000
$
26,880
$
11,181
$
1,000 1 $
4,866_
$ -
$
6,679
:a Foundation $
10,000
$
1,643
I
$
1,594
$ 49
Imerica Grant $ 10,000 $
ihl's Cares AIA $
5,000
$
12,000
$
1,500
$
v
1,000 $
4,500
I S 2,000 $ 1,5W
District Grant $
5,000
`
$
8,015
$
7,6301
_
$
386
wis Properties $
20,000
$
rp Foundation I $
25,000
$
4,831.'
$
2,000
-+r
$
2,6961
gram Support
$
392
$
-- --
30
' $
389
_--_
$ 75,000
1 $ 26,880
1 $
11,182
$
1,000
$
4,886
1 $ -
$
i6,679.1 $
1,500
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail - Operating Budget / Grants
Fiscal Year 2016 - 2017
January 1 - 31, 2017
Type Date Num Name Memo Paid Amount
Ordinary Income/Expense
Income
3800 • Grant Income
3821 • Edison International
Sales Receipt 01/31/2017 01241-690
Total 3821 • Edison International
Total 3800 • Grant Income
Total Income
Gross Profit
Net Ordinary Income
Net Income
2016 one-time,
year-end grant for
Edison Play Partners
International Program
5,000.00
5,000.00
5,000.00
5,000.00
5.000.00
5,000.00
5,000.00
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail -- Operating Budget / Grants
Fiscal Year 2016 - 2017
March 1 - 31, 2017
Type Date Num Name Memo Paid Amount
Net Income
No Activity
Rancho Cucamonga Community & Arts Foundation
Profit & Loss by Class
Restricted Funds
Fiscal Year 2016 - 2017
All Transactions Through March 31, 2017
J McNay Memorial Curatalo Memorial R. Lewis Memorial TOTAL
Ordinary Income/Expense
Income
3990 • Fund Transfer Income 1,463.16
Total Income 1,463.16
Gross Profit 1,463.16
Expense
5018 • Giving Activities / Sponsorship
5018.2 • Student Scholarships 000
Total 5018 • Giving Activities / Sponsors 0.00
Total Expense 0.00
Net Ordinary Income 1,463.16
Net Income 1,453.10
6,351.84
6,351.84
6,351.84
5,953.00
5,953.00
5,953.00
398.84
660.51
660.51
660.51
0.00
0.00
0.00
660.51
560.51
8,475.51
8,475.51
8,475.51
5,953.00
5,953.00
5,953.00
2,522.51
2,622.61
Rancho Cucamonga Community & Arts Foundation
Profit & Loss by Class
Fundraising Events
Fiscal Year 2016 - 2017
All Transactions
2017 Cinco de
Bunco
May 5, 2017
Ordinary Income/Expense
Income
3020 • Event Income 80.00
Total Income 80.00
Gross Profit
Expense
5020 • Event Expense
Total Expense
Net Ordinary Income
Net Income
80.00
0.00
0.00
80.00
2017 Monte Carlo
Night
May 20, 2017
650.00
650.00
650.00
711.15
711.15
-61.15
2016 Quakes Night
Sept 3, 2016
1,020.00
1,020.00
1,020.00
0.00
0.00
1,020.00
2016 Golf Tourney
Oct 24, 2016
70,276.01
70,276.01
70,276.01
25,690.16
25,690.16
44,585.85
TOTAL
72,026.01
72,026.01
72,026.01
26,401.31
26,401.31
45,624.70
This total includes one
unpaid sponsorship in the
amount of $3,500.00. Actual
realized total is $41,085.85
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12:24 PM Rancho Cucamonga Community & Arts Foundation
02/13117 Reconciliation Summary
1010 - PAL Checking Account, Period Ending 01/31/2017
Beginning Balance
Cleared Transactions
Checks and Payments - 2 Items
Deposits and Credits - 8 Items
Total Cleared Transactions
Cleared Balance
Uncleared Transactions
Checks and Payments - 7 Items
Deposits and Credits - 2 items
Total Uncleared Transactions
Register Balance as of 01/31/2017
New Transactions
Checks and Payments - 5 items
Deposits and Credits - 2 items
Total New Transactions
Ending Balance
Jan 31, 17
324,849.18
-520.00
15,354.99
14,834.99
339,684.17
-3,366.68
390.00
-2,976.68
336,707.49
-1,769.32
3,183.00
1,413.68
338,121.17
12:26 PM Rancho Cucamonga Community & Arts Foundation
03128117 Reconciliation Summary
1010 - PAL Checking Account, Period Ending 02/28/2017
Beginning Balance
Cleared Transactions
Checks and Payments -12 Items
Deposits and Credits -10 Items
Total Cleared Transactions
Cleared Balance
Uncleared Transactions
Checks and Payments -10 items
Deposits and Credits - 2 items
Total Uncleared Transactions
Register Balance as of 02128/2017
New Transactions
Checks and Payments -13 items
Deposits and Credits -12 Items
Total New Transactions
Ending Balance
Feb 28,17
339,684.17
-5,934.56
10,216.66
4,282.10
343,966.27
-5,267.73
390.00
-4,877.73
339,088.64
-8,744.79
19,467.40
10,722.61
349,811.15
12:26 PM
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail
03/28/17
1010 - PAL Checking Account, Period Ending 02/2812017
Type Date Num Name Cir
Amount
Balance
Check
03/21/2017 11312 City of Rancho Cuca...
-287.75
-4,430.78
Check
03/22/2017 11314 Buquet, Suzanne (v...
-408.00
-4,838.78
Check
03/22/2017 11315 Buquet, Suzanne (v...
-378.03
-5,216.81
Check
03/22/2017 11316 Thread at Work
-276.94
-5,493.75
Check
03/22/2017 11313 Gabel & Schubert, I...
-58.04
-5,551.79
Check
03/28/2017 City of Rancho Cuca...
-3.193.00
-8,744.79
Total Checks and Payments
-8,744.79
-8,744.79
Deposits and Credits -12 items
Deposit
03/01/2017
20.00
20.00
Deposit
03/01/2017
69.00
89.00
Deposit
03/01/2017
288.00
377.00
Deposit
03/01/2017
3,358.00
3,735.00
Deposit
03/08/2017
146.40
3,881.40
Deposit
03/08/2017
250.00
4,131.40
Deposit
03/08/2017
2.000.00
6,131.40
Deposit
03/21/2017
318.00
6,449.40
Deposit
03/21/2017
610.00
7,059.40
Deposit
03/21/2017
7,300.00
14,359.40
Deposit
03/22/2017
98.00
14,457.40
Deposit
03/22/2017
5.010.00
19,467.40
Total Deposits and Credits
19,467.40
19,467.40
Total New Transactions
10,722.61
10,722.61
Ending
Balance
10,126.98
349,811.15
8:45 AM Rancho Cucamonga Community & Arts Foundation
04/11/17 Reconciliation Detail
1010 - PAL Checking Account, Period Ending 03/31/2017
Type Date
Num
Name
Clr
Amount
Balance
Beginning Balance
343,966.27
Cleared Transactions
Checks and Payments -12 items
Check 12/14/2016
11289
Cucamonga School ...
X
-245.00
-245.00
Check 02/14/2017
11300
Alta Loma High Sch...
X
-500.00
-745.00
Check 02/21/2017
11303
Mary Guyer
X
-101.05
-846.05
Check 03/01/2017
11305
Impressions Gourm...
X
-598.01
-1,444.06
Check 03/01/2017
11304
Clearwater Graphics
X
-48.60
-1,492.66
Check 03/01/2017
Electr...
Union Bank
X
-21.36
-1,514.02
Bill Pmt -Check 03/08/2017
11308
Casino Parties & En...
X
-800.00
-2,314.02
Check 03/08/2017
11307
Impressions Gourm...
X
-711.15
-3,025.17
Check 03/13/2017
11310
Impressions Gourm...
X
-199.34
-3,224.51
Check 03/21/2017
11311
Prezents Inc.
X
-1,535.93
-4,760.44
Check 03/21/2017
11312
City of Rancho Cuca...
X
-287.75
-5,048.19
Check 03/22/2017
11313
Gabel & Schubert, I...
X
-58.04
-5,106.23
Total Checks and Payments
-5,106.23
-5,106.23
Deposits and Credits -16 Items
Deposit 03/01/2017
X
20.00
20.00
Deposit 03/01/2017
X
69.00
89.00
Deposit 03/01/2017
X
288.00
377.00
Deposit 03/01/2017
X
3,358.00
3,735.00
Deposit 03/08/2017
X
146.40
3,881.40
Deposit 03/08/2017
X
250.00
4,131.40
Deposit 03/08/2017
X
2,000.00
6,131.40
Deposit 03/21/2017
X
318.00
6.449.40
Deposit 03/21/2017
X
610.00
7,059.40
Deposit 03/21/2017
X
7,300.00
14,359.40
Deposit 03/22/2017
X
98.00
14,457.40
Deposit 03/22/2017
X
5,010.00
19,467.40
Deposit 03/29/2017
X
1,710.00
21,177.40
Deposit 03/29/2017
X
3,360.00
24,537.40
Deposit 03/30/2017
X
0.01
24,537.41
Total Deposits and Credits
24,537.41
24,537.41
Total Cleared Transactions
19.431.18
19,431.18
Cleared Balance
19,431.18
363,397.45
Uncleared Transactions
Checks and Payments -12 items
General Journal 03/29/2016
50
Cucamonga School ...
-350.00
-350.00
Check 11/17/2016
11278
Jurupa Unified Scho...
-249.00
-599.00
Check 12/20/2016
011157
Rancho Cucamonga...
-1,000.00
-1,599.00
Check 12/20/2016
011159
City of Rancho Cuca...
-750.00
-2,349.00
Check 12/20/2016
011158
City of Rancho Cuca...
-750.00
-3,099.00
Check 12/20/2016
011156
Buquet, Suzanne
-22.68
-3,121.68
Check 02/14/2017
11295
Hilk, Candace M. CPA
-1,300.00
-4,421.68
Check 03/08/2017
11306
Rancho Cucamonga...
-250.00
-4,671.68
Check 03/22/2017
11314
Buquet, Suzanne (v...
-408.00
-5,079.68
Check 03/22/2017
11315
Buquet, Suzanne (v...
-378.03
-5,457.71
Check 03/22/2017
11316
Thread at Work
-276.94
-5,734.65
Check 03/28/2017
11317
City of Rancho Cuca...
-3,193.00
-8.927.65
Total Checks and Payments
-8,927.65
-8,927.65
Deposits and Credits - 2 Items
Deposit 05/31/2015
40.00
40.00
General Journal 09/20/2016
50R
Cucamonga School ...
350.00
390.00
Total Deposits and Credits
390.00
390.00
Total Uncleared Transactions
-8,537.65
-8,537.65
Register Balance as of 03/31/2017
10,893.53
354,859.80
New Transactions
Checks and Payments - 3 items
Financial Reports — FY 2016/2017
LAW Account
Reconciliation Summary and Detail
January 1-31, 2017
February 1— 28, 2017
March 1— 31, 2017
7:35 AM Rancho Cucamonga Community & Arts Foundation
01/18/17 Reconciliation detail
1030 • LAIF Account, Period Ending 01/06/2017
Type Date Num
Beginning Balance
Cleared Balance
Register Balance as of 01/06/2017
Name Clr Amount Balance
436,252.38
436,252.38
436.252.38
Ending Balance 436,252.38
5:55 PIN Rancho Cucamonga Community & Arts Foundation
02/08/17 Reconciliation Detail
1030 - LAW Account, Period Ending 02/01/2017
Type Date Num Name Clr Amount
Balance
Beginning Balance
436,252.38
Cleared Transactions
Deposits and Credits -1 Item
Deposit 01/12/2017 X
742.99
742.99
Total Deposits and Credits
742.99
742.99
Total Cleared Transactions
742.99
742.99
Cleared Balance
742.99
436,995.37
Register Balance as of 02/01/2017
742.99
436.995.37
Ending Balance
742.99
436,996.37
10:11 AM Rancho Cucamonga Community & Arts Foundation
03/28/17 Reconciliation Detail
1030 • LAIF Account, Period Ending 03/01/2017
Type Date Num Name Clr
Beginning Balance
Cleared Balance
Register Balance as of 03/01/2017
Ending Balance
Amount
Balance
436,995.37
436,995.37
436,995.37
436,996.37
Rancho Cucamonga Community & Arts Foundation
Financial Summary
LAIF balance
Investments Total
Checking balance
Affiliate's balance
as of
March 31, 2017
436,995.37
2,345,404.50
345,323.41
-368,528.79
as of
June 30, 2016
1,333,765.45
1,450,868.00
206,062.67
-305,312.95
as of
June 30, 2015
432,390.90
2,348,425.00
141,973.30
-267,034.84
-
Total 2,759,194.49 2,685,383.17 ��2,655,754.36
COMMUNITY
3ZARTS FOUNDAi ION
STAFF REPORT
DATE: April 26, 2017
TO: Rancho Cucamonga Community & Arts Foundatiory
FROM: Michelle Keith, Community Services Direct
INITIATED BY: Karen Silhanek, Management Analyst II
SUBJECT: 2016 Golf Tournament Report
RECOMMENDATION:
This report is for informational purposes and does not require any action of the Rancho
Cucamonga Community & Arts Foundation board members.
BACKGROUND:
Staff provides the Foundation final reports upon the completion of fundraising events.
ANALYSIS:
The 2016 Golf Tournament was held at the Red Hill Country Club golf course on October 31,
2016 after being rained out on the scheduled date of October 24, 2016.
FISCAL IMPACT:
A total of $66,776 was collected in revenue.
The breakdown of that total amount is as follows:
$59,125 in Event Sponsorships (one sponsorship of $3,500 has not been collected to date)
$775 in dinner only ticket sales
$2,745 in Silent Auction sales
$751 in miscellaneous general donations
$3,380 in Tournament package sales (includes raffle tickets, mulligans)
Expenses consisted of payments to Red Hill Country Club for day of event, payments for
printing programs and signs, golf shirts, Hole in one Insurance, and raffle prizes for a total of
$25,690.
The positive net amount is $41,085. If the remaining sponsor pays their outstanding invoice, it
will increase the net amount to $44,585.
Exhibits:
Exhibit A — Profit & Loss QuickBooks report
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Golf Tournament - 2016
All Transactions
Original
Type
Date
Name
Memo
Amount
Paid Amount
_
2016 Golf
Tournament/Tournament
Sales Receipt
10/31/2016
Huerta, Steve A
Package
60.00
60.00
2016 Golf
Toumament/Toumament
Sales Receipt
10/31/2016
Oliden, Felipe
Package
60.00
60.00
2016 Golf
Toumament/Toumament
Sales Receipt
10/31/2016
Lizarraga, Frank
Package
180.00
180.00
2016 Golf
Toumament/Toumament
Sales Receipt
10/31/2016
White, Ron
Package
240.00
240.00
2016 Golf
ToumamentIToumament
Sales Receipt
10/31/2016
Clark, Michael
Package
60.00
60.00
2016 Golf
Golf Tournament
Toumament/toumament
Sales Receipt
10/31/2016
Participants
Package
60.00
60.00
2016 Golf
Toumament/Toumament
Packages paid in cash on
Golf Tournament
day of event - minus Poker
Sales Receipt
11/08/2016
Participants
Payout of $3...
1,140.00
1,140.00
Total 3020.17 • Event Tournament Package
2,620.00
3020.11 - Event Sponsorship
2016 Golf Tournament -
invoice
08/23/2016
Victoria Gardens
Shirt Sponsor
4,000.00
4,000.00
Dan Guerra &
2016 Golf
Invoice
08/23/2016
Associates
Toumament/Sponsorship
1,000.00
1,000.00
Cucamonga Valley
2016 Golf Tourney - $2,500
Invoice
08/30/2016
Water District
Hole Sponsorship
2,500.00
2,500.00
2016 Golf Tourney -1/2
Invoice
08/30/2016
GYL Decauwer, LLP
$2,500 Hole Sponsorship
1,250.00
1,250.00
Richards, Watson &
2016 Golf Toumament/Hole
Invoice
08/30/2016
Gershon
Sponsorship
2.500.00
2,500.00
2016 Golf Tourney - $2.500
Invoice
09/08/2016
Barney & Barney
Hole Sponsorship
2,500.00
2,500.00
EMCOR Services/Mesa
2016 Golf Toumament/Hole
Invoice
09/08/2016
Energy
Sponsor
2,500.00
2.500.00
2016 Golf Tournament -
Invoice
09/08/2016
RJM Design Group
Longest Drive Sponsor
1,000.00
1,000.00
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Golf Tournament - 2016
All Transactions
Original
Type Date Name Memo Amount Paid Amount
2016 Golf Tournament -
Sumitomo Rubber $1,000 Closest to the Pin
Invoice 12/14/2016 North America (SNRA) Sponsor 1.000.00 1,000.00
Total 3020.11 • Event Sponsorship 59,125.00
3020.12 - Event Ticket Sale
Chen, Tina,
Invoice
09/28/2016
Secretary/Treasurer
Invoice
10/31/2016
Pachon. Paula, Chair
Rivera, Mark, Board
Invoice
10/31/2016
Member
Corbett, Fatima,
Sales Receipt
10/31/2016
Boardmember
Arguello, Alfred, Board
Sales Receipt
10/31/2016
Member
Brown, Rosemarie,
Sales Receipt
10/31/2016
Board Member
Baker, Nick Board
Sales Receipt
10/31/2016
Member
Rutherford, Supervisor
Invoice
11/02/2016
Janice
Sales Receipt 11/08/2016 Buquet, Charles J
Total 3020.12 • Event Ticket Sale
3020.13 - Event Donation
Workforce
Invoice
10/19/2016
Homebuilders LLC
Sales Receipt
10/31/2016
Gorka, Christina T
Sales Receipt
10/31/2016
Sluka-Kelly, Susan
Harrington, Jim. Board
Sales Receipt
11/17/2016
Member
Total 3020.13 • Event Donation
3020.14 • Event Raffle
2016 Golf Toumament/1
dinner - $65
2016 Golf Tournament/
Dinner
2016 Golf Tournament/
Dinner X3
2016 Golf
Toumament/Dinner only
2016 Golf
Toumament/Dinner only
2016 Golf
Toumament/Dinner
2016 Golf
Toumament/Dinner
2016 Golf Tournament:
Dinner QTY: 2 (EA)
2016 Golf Toumament/1
dinner only
2016 Golf Tournament
Donation
2016 Golf Tournament
2016 Golf Tournament
2016 Golf
Tournament/Donation
Arguello, Alfred, Board 2016 Golf
Sales Receipt 10/31/2016 Member Toumament/Raffle tickets
Brown, Rosemarie, 2016 Golf
Sales Receipt 10/31/2016 Board Member Toumament/Raffie Tickets
65.00
65.00
195.00
65.00
65.00
65.00
65.00
130.00
65.00
65.00
195.00
65.00
65.00
65.00
65.00
130.00
60.00 60.00
775.00
500.00
1.00
0.01
250.00
100.00
20.00
500.00
1.00
0.01
2%00
751.01
100.00
20.00
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Golf Tournament - 2016
All Transactions
Original
Type Date Name Memo Amount Paid Amount
Rutherford, Supervisor 2016 Golf Toumey/Silent
Sales Receipt 11/03/2016 Janice Auction items #9 & #3 140.00 140.00
Total 3020.16 • Event Silent Auction 2,745.00
Total 3020 • Event Income 66,776.01
Total Income 66,776.01
Gross Profit 66,776.01
Expense
5020 - Event Expense
5020.12 • Event Food/Beverage
2016 Golf Tournament
Check 11/09/2016 Red Hill Country Club Food/Bar Service 7,294.63 7,294.63
Total 5020.12 • Event Food/Beverage 7,294.63
5020.23 . Event Printing
2016 Golf Tournament
Check 11/03/2016
Clearwater Graphics
programs
243.00
243.00
Graphics Factory
2016 Golf Tournament Tee
Check 11/03/2016
Printing, Inc.
Signs
213.84
213.84
Graphics Factory
Check 11/17/2016
Printing, Inc.
2016 Golf Tournament signs
181.33
181.33
Inv # 20346-A - Golf
Check 12/14/2016
Clearwater Graphics
Tournament
23.76
23.76
Total 5020.23 • Event Printing
661.93
5020.20 - Event Uniforms
2016 Golf Tournament
Check 10/19/2016
Lil Stitch Embroidery
Shirts
0.00
0.00
2016 Golf Tournament
Check 10/19/2016
Richard Melgoza
Shirts: Lil' Stitch Embroidery
2,385.72
2,385.72
Total 5020.20 - Event Uniforms
2,385.72
5020.30 - Misc Event Expenses
Hole in One 2016 Golf Tournament -
Credit Card Charge 09/26/2016 International insurance 534.00 534.00
2016 Golf Tournament- Start
Check 10/19/2016 Cristina Gorka up 500.00 500.00
Rivera, Mark, Board 2016 Golf Tournament: Golf
Check 10/27/2016 Member Prizes 1,459.20 1,459.20
Deposit 11/03/2016 Christina Gorka return of start up cash-500.00-500.00
Rancho Cucamonga Community & Arts Foundation
Profit & Loss Detail
Cinco de Bunco
May 5, 2017
Type Date Num Name Memo Amount
Ordinary Income/Expense
Income
3020 . Event Income
3020.12 - Event Ticket Sale
Sales
Receipt 04/04/2017 01241 - 732
Sales
Receipt 04/11/2017 01241 - 740
Total 3020.12 Event Ticket Sale
Total 3020 • Event Income
Total Income
Gross Profit
Net Ordinary Income
Net Income
Davies, Lester & 2017 Cinco de Bunco - 2
Rebecca tickets
Bryan, Linda and 2017 Cinco de Bunco -
Peter Purchase of two (2) tickets
80.00
80.00
160.00
160.00
160,00
160.00
160.00
160.00
RANCHO CUCAMONGA
COMMUNITY
&ARTSFOUNDAT�ON
STAFF REPORT
DATE: April 26, 2017
TO: Rancho Cucamonga Community & Arts Foundation Board of Directors
FROM: Michelle Keith, Community Services DirecttC._
INITIATED BY: Susan Sluka Kelly, Cultural Arts Manager
SUBJECT: Request for Funding Support & Sponsorship of Productions & Programs
for the Lewis Family Playhouse 2017118 Season
RECOMMENDATION:
Based on the Executive Committee's review and discussion at the Exec Committee Board
Meeting on February 22, 2017 of the proposal for funding allocation requested by the Cultural
Center staff for sponsorship and support of programs and productions in the 2017/18 season at
the Lewis Family Playhouse, the Executive Committee seeks approval from the full board of
requested funding allotments, as defined below, for 2017/18 Fiscal Year.
BACKGROUND:
Upon the successful completion of the Promoting Arts & Literacy (PAL) Campaign in 2008, the
Foundation began to allocate funds annually to provide financial support intended to expand,
increase and/or enhance the signature programs and performances at the Lewis Family
Playhouse, most specifically the MainStreet Theatre Company, Rancho Cucamonga Community
Theatre, Broadway at the Gardens, and the Guest Artist Series. Over the past nine years, funding
support from the Foundation also included sponsorship of family friendly courtyard events &
festivals, and an Artists in Schools educational program. When funding priority shifted in 2012 &
2013 to assist with providing affordable access for families at MainStreet productions (a program
previously funded by a grant from the Target Corp.), those programs could no longer be funded
and were subsequently suspended.
ANALYSIS:
Currently, one of the largest allocations the Foundation provides is for the "Foundation Family
Saturdays" and "Foundation Family Flex Packs" which offer affordable access to patrons —
primarily families — to attend the professional theatre performances of MainStreet Theatre
Company. With "Foundation Family Saturdays", the Foundation subsidizes every ticket on
opening day making all tickets only $10 (regular price is $16 & $18). This season all three of
MainStreet's opening day performances will be completely sold out (comprising approx. 1500
children & adults). Additionally, the "Foundation Flex Packs" provide the patron a discount when
purchasing 4 or more tickets to any MainStreet show at which time all tickets are discounted to
$12 each. This program has become so successful that funds currently allocated are completed
exhausted half way through the season. Clearly, this funding support has proven essential toward
providing affordable access to high quality, professional performances for our community. The
Cultural Center is requesting an increase of $5,000 to this program in order to meet the current
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Rancho Cucamonga Community & Arts Foundation
DRAFT Operating Budget -17/18 Budget
- -�
16/17 16/17
Description Notes:
Approved Actuals
:Administration
I $ 26,700
1 $_
26,800
Personnel
$
$ -
i. $ 20,000
$ 1,001
Business Cords/Oj}ice Supplies
_ _20,0_00_
$ 1,500
1 $ -
Financial Compliance
$ 2,000
$ 108
j $ 2,0001
-- ------ ---
Insurance
_--
0
$ 00
$ 2, 049
� $ 2;100
I------- - - _,------- --
_
• Travel & Meetings
_2
�_$ 1,200
, $ 794
. $ 1,200
-- - -
Marketing & Community Outreach
$ 11000
_
202612017 Foundation Report.
$ _ -
$ -
Researching previous costs
j Foundation Brach
$ 700
' $
$
Website Hosting/Moin_tenance
$ 30041
$ - -
1 $ -
gold for 3 years -renewal in FY 202012021
` Miscellaneous Marketing Exp
( Board Development & Training
$ 6,500
$ 1,710
$ 1,000
(_Donor Development &Retention
$ 2,800
$ 2,311
$ 2,900
Donor Recognition Event
DonorAwards
$ 1,400
$ 1,200
$ 2,122
$ -
r
.$ 1,400
' $ 1,300
i Donor Plaques/Bricks
$ 200
$ 189
$ 200
Fundraising Activities & Events _ _
-
$ _39,200
$ 27,202
$ 39,200
j Golf Tournament (2016)
----
$_ 25,000
' $ 25,691
i $ 25,000 October 2017
$ 14,200 Aprll/May 2018
i--
! Monte Carlo Night (2017)
$ 14,200
1 •$ 1,511
Other
$ -
$
Foundation Sponsored city Programs
I $ 60,000�
$ 6,005
$ 69,000 hosed on Februory22, 2017Stu report
$ 10,000-
$ 26,500
--
Lewis Family Playhouse
$ 10,000
$ -
_ RC Community Theatre/BATG
r_$ • 15,000
' $ -
�� World Music Series (3 Shows)
' $ 9,500
$ -
_ -`--- -
. $ 9,000
j Tickets for Underserved Students/Families
$ 5,5000
$ 1,005•
- -
I $ 6,000_ -
Foundation Family Wknds/Flex Pack MSTC
$ 15,000
$ 5,000
1 $ 20,000
MainStreet Theatre Company
$ 5,000
$ -
.
' $ 7,500•
Community Programs
$� 11,101
$ 6,129
_
$ 11,5001
H S Performing Arts Program Support
L$ 3,000
$ 2,500
1i $ 3,000 - -_- -- --_-_
Student Scholarship Program
$, 4,601
$ -
' $' 5,000
_September Art Association Art Show
$ 3,500
', $ 3,629
I $ 3,500
Total Expenditures -
j $148,301
t$_4 3
$131,4001_�-,
Budgeted Net Total $ 59 $ 47,910 $ (31,100)
1 RANCHO CUCAMONCA
COMMUNITY
&ARTSFOUNDATION
FOUNDATION BOARS WORK PLAN 2017-18
ADVOCACY
Elevator Speech
Friends of the Playhouse
- Playhouse Membership
Good Board Members
Self -Assessment
Board Development
Art Patrons
Business Circle
Education Environment
Realtors
AWARENESS
Community Group Meetings
Kiwanis
- Rotary
- Other Community Organizations
Arts Directory
Partnership with Tour de Fork
- Table Tops
Communication with City Council
FUNDING SUPPORT
Events
Monte Carlo
- Cinco de Bunco
- Golf
- Quakes
SUSTAINABLE DONORS
Exhibit A