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Home My WebLink About2016-01-27 - Agenda Packet - Community & Arts FoundationRANCHO CUCAMONGA COMMUNITY &t ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY 8e4RTSFOUNDATION AGENDA LASERFICHE COPY January 27, 2016 REGULAR MEETING 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Bryan Snyder, Chair Paula Pachon, Vice Chair Tina Chen, Esq., Secretary/Treasurer Al Arguello, Member Nick Baker, Member Taro Barag, Member Rosemarie Brown, Member Linda Bryan, Member Thomas Galindo, Member Jim Harrington, Member Rod LeMond, Member Mark Rivera, Member Kimberly Shiner, MPA, Member City Offices: (909)477-2760 RANCHO CUCAMONGA HCNO6U.AINITY OMMUNITCOMMUNITY Et ARTS FOU NDATION BOARD OF DIRECTORS January 27, 2016 Il A. Call to Order II 1. Pledge of Allegiance 2. Al Arguello Nick Baker Taro Barag Rosemarie Brown Linda Bryan Tina Chen Thomas Galindo Jim Harrington Rod LeMond Paula Pachon _ Mark Rivera Kimberly Shiner Bryan Snyder B. Announcements/Presentations 1. Administration of Oaths of Office to newly re -appointed Board Members Linda Bryan and Tina Chen. 2. Presentation of Five -Year Anniversary Award to Member Taro Barag. C. Communications from the Public This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. Consent Calendar The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held September 23, 2015. 2. Receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts July through December 2015. 2 Agenda pages 1-7 8-122 tP l' [.-*tu owtA MMUNITY SFOUNDAT'ON RANCHO CUCAMONGA COMMUNITY I;t ARTS FOUNDATION BOARD OF DIRECTORS January 27, 2016 II E. Foundation Business II The following items are not public hearing items, although the Chair may open the meeting.for public input: 1. Recap of 2015 Golf Tournament Financials and Recom- mendations for 2016. 2. Discussion of Special Topics or Training for the Extended Board Meeting on April 27, 2016. 3. Major Gift Road Map follow-up discussion. 4. Appointment of an Ad Hoc Committee to Review and Recommend Processes for Donation Tracking and Recognition. 5. Update on 2015 Fundraising Goals and Preliminary Discussion of 2016 Fundraising Goals. 6. Consideration of Request for Support for Playhouse Programs for 2016/17 Season and Reallocation of Funds for 2015/16. 7. Consideration of a Request to Authorize Adding Restricted Fund Accounts for Future Fundraising Related to Community Services Department Projects. 8. Acceptance of Reported Fiscal Year 2014/2015 Year End Budget. 11 F. Committee ReDorts II This is the time for the Board Members to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Golf - (Committee Chair. Rivera) 2. Spring Events/Party Train - (Committee Chair. Bryan) 3. Executive - (Committee Chair. Snyder) 4. Arts Giving - (Committee Chair. Snyder) 3 123 —124 125 126 127 —128 129 —131 132 133 —143 RANCHO CUCAMONGA *. °� COMMUNITY Ft ARTS FOUNDATION COMMUNITY ARTSFOUNDAPON BOARD OF DIRECTORS January 27, 2016 4 5. Major Gift - (Committee Chair. Harrington) 6. Marketing and Outreach - (Committee Chair: Pachon) 7. Governance/Finance/Investment Committee — (Committee Chair: LeMond) G. Foundation Updates The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on Foundation Sponsored Activities. I - - - 2. Review of Committee/Board Meeting Schedules and - - - additional membership on the Executive Committee. H. Identification of Items for Future Meetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: Il I. Adiournment If I, Melissa Morales, Community & Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on January 22, 2016, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE SEPTEMBER 23, 2015, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, September 23, 2015, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10 p.m. by Chair Snyder. The Pledge of Allegiance was led by Member LeMond. Present were: Board Members: Arguello, Barag, Brown, Bryan, Chen, Harrington, LeMond, Pachon, Rivera, Shiner and Snyder. Absent: Baker, Galindo and Haddon. Staff: Nettie Nielsen, Community Services Director; Susan Sluka-Kelly, Cultural Arts Manager; Karen Silhanek, Management Analyst II and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTSIPRESENTATIONS There were no announcements. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held June 24, 2015. 2. To receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts through August 2015. MOTION: Moved by Treasurer Chen, seconded by Member Bryan, to approve the Consent Calendar, as submitted. Motion carried: 11-0-3 (Absent: Baker, Galindo and Haddon) Chair Snyder recessed the meeting at 5:21 p.m. in order for the Board to enjoy a light dinner. The meeting reconvened at 5:37 p.m. with all Members present except Baker, Galindo and Haddon. Director Nielsen reminded the Board of the upcoming Commission and Board Recognition Dinner to be held October 19t' at the Cultural Center. Rancho Cucamonga Community 8 Arts Foundation-- I - ep efin e-r , 2 The following motion was presented: MOTION: Moved by Vice Chair Pachon, seconded by Member Bryan, to add discussion of participating in San Bernardino County's Give Big Campaign to the agenda due to the timeliness of the matter. Motion carried: 11-0-3 (Absent: Baker, Galindo and Haddon). This item will be discussed later in the meeting. E. FOUNDATION BUSINESS 1. Chair Snyder addressed the Committee regarding review of Brown Act regulations pertaining to committees and the Executive Committee's recommendation regarding the matter. He spoke of the Committee's discussion of the regulations at their August 27t' meeting as they pertain to the various types of committees currently in place. He read and referenced staffs report that explained the differences between "standing" and "temporary" committees. Chair Snyder also clarified that "standing" committees are generally those that either have a continuing subject matter or fixed meeting schedule. "Temporary" committees serve a limited or single purpose and are not perpetual in nature. Input from the Committee was called for. The Board began their discussion of the matter. More clarification was requested on the definition of "standing" versus "temporary". Director Nielsen gave an example of the budget as a "standing" matter, but a "limited in scope" matter would be the 2015 Golf Tournament since the Committee would disband after the event. She recommended the Executive Committee remain as a "standing" committee. Chair Snyder added that at least one additional member is being recommended to be added to the Executive Committee. Staff was asked why this is being recommended and Director Nielsen commented that the scope of their responsibilities will be added to and for this reason additional members would be helpful. A question was also asked if annual appointments to the various committees (whether standing or temporary) could still take place, and Director Nielsen replied that they could although the committees might overlap or their scope may change as time goes by. Being no further discussion, the following action was taken: MOTION: Moved by Vice Chair Pachon, seconded by Treasurer Chen, to approve the proposed new structure to the various Foundation Committees, as presented in staffs report. Motion carried: 11-0-3 (Absent: Baker, Galindo and Haddon). 2. Chair Snyder addressed the Board regarding an update on staffing for the Foundation. He summarized staffs report which provided a brief status of the position that was vacated in July by Specialist Palacios. He explained the Executive Committee's action to approve a title and salary change, as recommended by staff, to help attract qualified candidates and aid in their retention. Director Nielsen added that the Finance Director has also offered to have one of her accounting staff provide assistance in ensuring GAP (General Accounting Principles) are being met. Rancho Cucamonga Community & Arts Foundatroh 2 - �Yeptem er , I L � 46 I �•ti' �..'4 tw-, i Ir■-11 ■��'. I - 1 1 � 1 r F� I ■ I ■ 1 7 r� ■ r - ■� 1 I I16 1 i 0 I J I I - r-- r �r ■: _ ■ IfI L 1 I 1� 1 �I •I - - - • � . L � � -� .-. � _ -.r - � ..-•ram F.------ , `� � • --�-- iJII�■ �L - .t +;�- i ■`ice . - L 1 Brief discussion ensued by the Board. A question was asked to clarify if the newly revised position would be working less hours but with a higher salary. Director Nielsen confirmed that this was the case. A follow-up question was asked if the scope of work would be more limited in areas such as special events. Analyst Silhanek responded that this would not be the case and the job description could include language specifying what their scope of work might include. No other discussion was held. 3. Chair Snyder opened the Board update on Financial Review Processes. He explained the discussion that took place at the Executive Committee's August meeting in regard to the Governance Committee's recommendation to enlist the services of LSL Certified Public Accountants or obtain additional quotes to have the review performed this fiscal year and a financial compilation in 2016/17. Director Nielsen added that per the Finance Department, the timing for a review is not the best but they were willing to assist staff in getting the Foundation ready for the review. Member Brown added that conducting the process review will be helpful when applying for grants and other funding. A question was asked if the Foundation needs to adopt the City's processes, and Director Nielsen indicated they do not. No action was taken on the matter. 4. The request for adoption of the Foundation's Mission, Vision and Values Statements was opened by Vice Chair Pachon. She described the lengthy process undertaken by the Marketing Committee to develop the proposed statements and she thanked Committee Members Barag, Bryan and Chen for their efforts. The proposed value statements were distributed to the Members. Vice Chair Pachon noted that the Executive Committee reviewed them at their August 27t' and were in support of their approval. Discussion by the Members was brief and consisted of questions concerning whether the mission statement was in alignment with the Foundation's original mission' submitted to the IRS when it was founded. Director Nielsen responded that the original mission statement has been reviewed and compared with the recently adopted statement and staff feels is in compliance. The Foundation then took the following action: (NOTION: Moved by Member Barag, seconded by Member Brown, to approve the Marketing Committee's recommendation regarding the proposed "Value Statements" for the Community & Arts Foundation. Motion carried: 11-0-3 (Absent: Baker, Galindo and Haddon). 5. Discussion of a Major Gifts "Road Map" was presented by Co -Chairs Harrington and Shiner. Member Harrington introduced the item and acknowledged the efforts and expertise of Member Shiner who then provided for the Foundation's benefit a brief summary of her background including her current position as a Major Gifts Officer and Senior Director for Corporate and Foundation Relations at California State University San Bernardino. She spoke of challenges she's observed including the fact that not many individuals are giving outside an event. She also stressed the need to build long-term relationships. The Foundation was provided with a report entitled "Major _Gifts Program Recommendations." Co -Chair Shiner referenced the plan which Rancho Cucamonaa Community & Arts Fnunriahnn - A - 7� I I I ' _ I I I ■ I ' - I I T I - - IL I - - = - ■ - r 1 I L - ■I I 1 ` I � I I L _ � I _ � I '• 1 1 I I I I � �,.�' -' - _ .--_ 1 • � � .�_� � I � II - .. � 1 _ I ! • � ,Ili - r • ' � ' ' I� m- _IL _ detailed proposed long-term goals for the current fiscal year. Goals include developing a three-year comprehensive Major Gifts Strategy where Members will focus on donor identification, cultivation, solicitation and stewardship/recognition. Another goal is to increase the Foundation's visibility and create a "case for support." The need to develop collaborative materials and consistently tell the story was emphasized. Brief discussion ensued on creation of new marketing materials and limitations on staffs time. It was suggested the Marketing Committee could assist in this area. Co -Chair Shiner continued her report by listing five short term goals for 2015/16. She suggested that the fundraising events need to be audited and follow- up done with the donors. She also expressed her support in hosting "corporate nights" at the Playhouse. A comment was made that the current fundraising strategy includes different markets whether the golf tournament or Monte Carlo or Party Train fundraisers. The need to have an end of the year push to sell bricks was suggested but concern also expressed that the Foundation would be competing with other year- end of the fundraising efforts. Lastly Co -Chair Shiner spoke of the need to define exactly what a "major gift" is. Additional discussion ensued by the Board. A question was asked whether Members were expecting to vote on the recommendation this evening. Co -Chair Shiner indicated that tonight's presentation was to just get the dialog started. She reiterated that the objective is to develop goals for fundraising for a Major Gifts Program. A suggestion was given that this topic should be discussed at a "strategic meeting" to which Director Nielsen commented that the next extended meeting is scheduled for April. She added that she did not want the Committee to sit ideal until then and that the item could be brought back to the Board at their next scheduled meeting in January. In the meantime, she indicated staff could work with the Marketing Committee on a "Thanks for Giving" card. No other action was taken. 6. A brief update on the 2014/15 Tax Filing and 990 Questionnaire was provided by Analyst Silhanek. She indicated that Chair Snyder and Member Brown were going to review the tax forms and clarify some questions that have arisen. No other discussion was held. Vice Chair Pachon left the meeting at 7:08 p.m. and returned at 7:11 p.m. 7. Chair Snyder opened discussion and selection of this year's Donor Recognition Awards and appropriation of funds to cover the event expenses. He called on Director Nielsen addressed the Board concerning the matter and referenced the September 23rd staff report that included a history of previous award recipients and potential recipients identified by the Executive Committee at their last meeting. These were Victoria Gardens as Outstanding Business; Kevin McArdle for Outstanding Individual and Harry and Judy Gibson as Distinguished Benefactor. Vice Chair Pachon added that these individuals and organization had a significant impact to the Cultural Center at its inception. Director Nielsen also spoke of potential expenses for the event and noted that current) 00 was budgeted. Rancho Cucamonaa Cnmmttnity R Ark FniinrfAtinn - d ■ I I I I - ' I �� I I l = ■ I I ■ I J � I � I r i T I � I 7 I I -_ ILA •. _* � ' �1 ' _ �� r �� - `'� I I T `' J I I Imo`` _ , _ f• mF- ` ML I +r 1 ■ MWF Chair Snyder left the meeting at 7:21 p.m. and did not return. Member Rivera left the meeting at 7:22 p.m. and returned at 7:24 p.m. Member Arguello left the meeting at 7:25 p.m. and did not return. The Board proceeded to discuss the matter. Comments were made concerning the event being poorly attended by donors in the past and giving complimentary tickets to encourage attendance. Manager Sluka-Kelly did clarify that only 80 tickets were left for the Peter Cetera performance scheduled for January 8t'. Members then discussed the recommended donors to be recognized and the appropriateness of recognizing paid staff. Additional potential names were offered for others who have supported the Foundation including Dr. Scott Goldman recommended by Member Barag. Members Barag, Brown and Chen offered to volunteer to assist staff with the event. Following their discussion, action took place as follows: MOTION: Moved by Member LeMond, seconded by Member Bryan, to approve conducting the Foundation's Donor Recognition Event on January 8t' and increasing the budget as recommended. Motion carried: 9-0-5 (Absent: Arguello, Baker, Galindo, Haddon and Snyder.) MOTION: Moved by Member Bryan, seconded by Member LeMond, to approve recognizing Dr. Scott Goldman as Outstanding Individual for the 2015 Donor Recognition Awards. Motion carried: 7-0-2-5 (Abstain: Rivera and Shiner; Absent: Arguello, Baker, Galindo, Haddon and Snyder). As requested at the beginning of the meeting, consideration and discussion regarding participation in the 2015 San Bernardino County "Give Big" Campaign was addressed. A fact sheet on the fundraiser was distributed to Members. Vice Chair Pachon spoke of an email received from Supervisor Janice Rutherford's office with information on how to be a part of this year's event. She added that participation in last year's event resulted in the Foundation receiving $750 in donations. Aspects of the fact sheet were noted including the upcoming trainings and cost to participate. Manager Sluka-Kelly indicated that this fundraiser would need to be coordinated by the Members. At that time, Member Bryan offered to assist and Member LeMond expressed his willingness to attend the trainings. The Foundation's action followed: MOTION: Moved by Member Bryan, seconded by Member LeMond, to approve participating in San Bernardino County's 2015 "Give Big" Campaign and allocate $100 for registration. Motion carried: 8-1-5 (No: Chen; Absent: Arguello, Baker, Galindo, Haddon and Snyder). F. COMMITTEE UPDATES 1. Golf Toumament —Chair Rivera distributed a "Sponsorship Assignment" report which included a history since 2011 of contribution's each Member was associated with. He referenced the assignments for the upcoming tournament and asked if Members had Rancho Cucamonga Community 8 Arts Foundation - 5 ep ern er �T,rt' , - 'y 7-9 -� fir* -�L .■ + L - any other potential sponsors identified. He continued with the update by noting that things are going well and near (and maybe even ahead) of where they were last year at this time. He encouraged the entire Board to attend, whether they are part of the Committee or not, especially for the dinner where they could say hello and thank the sponsors personally. He also commended his team's efforts. Member Harrington left the meeting at 7:45 p.m. and returned at 7:47 p.m 2. Spring Events/Party Train — Member Bryan commended Member Harrington on yet another successful "Quakes Night" fundraiser which raised $1,300. Member Shiner left the meeting at 7:50 p.m. and did not return. 3. ExecutivelFinance — already covered 4. Arts Giving — Manager Sluka-Kelly informed the Board that the time was nearing for high school scholarship packets to be sent out. She briefly explained that the scholarship's purpose is to award each of the four local high schools a grant up to $500 for their performing arts programs. A sample packet was also distributed. 5. Major Gift— presented earlier 6. Marketing and Outreach —Vice Chair Pachon indicated that the next meeting will be held on October 13t' at 4:30 p.m. 7. GovemancelFinanceAnvestment Committee — Chair LeMond spoke of the Committee's meeting held on August 11t' where they discussed the City's request for a Financial Compilation Report. They also reviewed the investment report and will be re -looking at various Foundation policies and the by-laws. G. FOUNDATION BUSINESS 1. The update on Foundation Sponsored Activities was presented by Supervisor Sluka- Kelly. She reported on the upcoming MainStreet Theatre Company production of Elephant & Piggie's — We are in a Play" which has a run from October 10t' through October 2V and includes "Foundation Family Saturday" and "Foundation Family Flex Packs." She also informed the Foundation of the successful season opening act Commodores who performed at the Playhouse on September 12t'. She added that the next Foundation sponsored shows are Colin Mochrie & Brad Sherwood's Two Man Group and the RC Community Theatre's production of Miracle on 34th Street. Vice Chair Pachon added that the juried fine arts show and festival of the Associated Artists of the Inland Empire had a successful weekend due in part to the Foundation's support. She recommended that Members consider attending next year's event and noted that three pieces of artwork were donated for the Golf Tournament. No other discussion was held. Rancho Cucamonga Community &Arts Foundation - fi - �� eptem er , Pi 2. Vice Chair Pachon provided a quick review of the Committee and Board Meeting Schedule that was distributed to the Members. Treasurer Chen indicated she should be available to attend the next Executive Committee meeting scheduled in December. The other upcoming Committee meetings are Golf Tournament and Marketing. No other discussion was held. H. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Major Gifts Policy I. ADJOURNMENT MOTION: Moved by Member Bryan, seconded by Member Barag, to adjourn the Regular Rancho Cucamonga Community & Arts Foundation Meeting. Motion carried: 8-0-6 (Absent: Arguello, Baker, Galindo, Haddon, Shiner and Snyder.) Meeting adjourned at 8:06 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho Cucamonga Community $, Arts Foundation - 7 - ep em er , a Financial Reports-- FY 2015/2016 Foundation operating Budget Budget summary and Profit & loss Detail July 1, 2015 through December 31, 2015 Rancho Cucamonga Community & Arts Foundation Operating Budget -15/16 Budget 15/ifiYTD July 1-31 Aug 131 Sept 1-30 Oct 131 Nov 1-30 Dec 1-31 Description Approved Actuals --- -- Budget $ 49,200 $ 7,249 $_ 250 1 S 381 $ 100 $ 401 $ 6,080 $ $ 10 $ 38� 10, Fundralsing/Investments _ , $ 30 $ 310 $ 10 $ 20 $ 23 PAL Campaign/Spotlight Dona rs $ 2,700 D. Molrb f Majar Gift Campaign $ 5,000 $ - AMWn sMRS _ 11, Tour Fork 2015 - $ 6,070 RC Quakes Strike Outs $ 5,000 6,070 sue. K= IM Dwabm - $1so $ $ 15 �o � $ 171 �y„p �; � VG Bricks/Plaques $ 500 $ 321 raw Fak 2w tots late pm[ i frtvestment income $ 34,000 , $ late aaraw+t. 240 $ 201 $ $ 80 $ 28 `-- Other $ 2,000 $ 549 $ 1,370 $ 20,500 $ 21,495 $ 5,420 $ Z.� $107,000 $ 57,620 $ 6,160 Activities & Events Tour de Fork (June 2016) $ 10,000 $ " $ 1,250 $ 19,250 $ 21,495 $ 5,410 $ 2,500 Golf Tournament (October 2015) $ 65,000 $ 56,065 $ 6,160 Monte Carlo Night (2016) $ 28,000 $ - Party Train Events (2015/16) $ 120 $ 1,250 Quakes Night (Sept 2015) $ 1,370 $ 285 } Give Big (Dec 2015) $ 185 " Phantom Event $ 1,000 $ $ 6,410 $ 1,751 $ 20,600 $ 21,896 $ 11,490 $ 2,723 $156,200 $ 64,870 ITotal Revenue Rancho Cucamonga Community & Arts Foundation Operating Budget -15/16 Budget 15/16 Description Approved 15/16 YTD Actuals July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Budget 1 Administration $ 27,390 $ 11,450 $ 9,025 $ 43 $ 2,109 $ 187 ,$ 86 $ F Personnel $ 20,590 $ 8,834 $ 8,834. AM Tax PmP dw2013 - -- -- Office Supplies $ 800 $t naa m $950, Ta Pa m14 SSW, � - - Financial Compliance $ 2,000 $ 4/15 -�sn $ 1,920 $Insurance $ 2,000 $ ew ouasTravel & Meetings $ 1,200 $ 191 $ 43 $ 189 Printing & Distribution $ 800 $ 187 $ 187 Marketing & Community Outreach $ 3,500 $ 108 $ 68 $ 40 $ - $ _ $ _ $ 201512016 Foundation Report $ 1,200 $ Foundation Brochure $ 700 $ Website HoWng/Maintenance $ 300 $ - o> ox Foundation Constant Contact $ 300 $ o� Miscellaneous Marketing Exp $ 1,000 $ 108 $ 68 $ 40 Board Development & Training $ 1,500 $ Donor Development & Retention $ 2,300 $ 118 $ - $ - $ 118 S - $ - $ Donor Development (consultant), $ 1,000 $ Donor Recognition Event $ 400 $ DonorAwards $ 800 $ Donor Plaques/Bricks $ 100 $ 118 $ 118 Fundraising Activities & Events $ 43.060 1 S 24 „ . Golf Tournament Give Big (Dei Monte Carlo Night Tour de Fork PAL Car 2015J $ 2015) 2026) $ 2026) $ paign $ Other $ Lewis Family Playhouse $ 10,000 RC CommunityTheatre/BATG $ 15,000 _ World Music Series (3 Shows) $ 9,500 Tickets for Underserved Students/Familles $ 21000 Foundation family Wknds/Flex Pack MSTC $ 12,500 MalnStreet Theatre Company $ 5,000 Community Programs $ 9,006 H S Performing Arts Program Support $ 2,000 Student Scholarship Program $�3,500 September Art Association Art Show ; $ 3,500 Budgeted Net Total $ 15,450 M�M $ 1,117 j $ # $ 4,167 $ 150 $ - j $ - $ $ 150 83 1 S 2.477 fig 22.276 S 6.898 S 523 536 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget July I - 31, 2015 Type Date Name Memo Paid Amount Ordinary Income/Expense Income 3010 - Donations 3010.16 - Spotlight Donor Donation Pled Sales Receipt 07/21/2015 Daniels, Jim & Linda Total 3010.15 • Spotlight Donor Donation Total 3010 • Donations 3020 • Event Income 3020.11 - Event Sponsorship EMCOR Services/Mesa Invoice 07/08/2015 Energy Cucamonga Valley Water Invoice 07/21/2015 District Bryan, Linda, Board Invoice 07121/2015 Member Total 3020.11 . Event Sponsorship PAL SpoUlght Donor ge Payment / PPE 070915 / Promoting Arts & Literacy 10.00 10.00 10.00 2015 Golf Tournament Sponsorship 2,500.00 2015 Golf Tournament Sponsorship 2,500.00 Closest to the Pin Sponsor - 2015 Golf Tournament 1,000.00 8,000.00 3020.12 - Event Ticket Sale Galindo, Thomas, Board Invoice 07/23/2015 Member 2015 Tour de Fork (6) tickets 240.00 Total 3020.12 • Event Ticket Sale 240.00 3020.13 - Event Donation Baker, Nick Board Sales Receipt 07rna015 Member Total 3020.13 - Event Donation 3020.2 - Event Income - Misc Baker, Nick Board Sales Receipt 07/22@015 Member Total 3020.2 • Event Income - Misc Total 3020 • Event Income Total Income Gross Profit Expense 5020 - Event Expense 5020.15 - Live Auction Prizes 2015 Golf Tournament additional donation 100.00 100.00 2015 Golf Tournament event dinner 60.00 60.00 6,400.00 6,410.00 6,410.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget July 1 0 31, 2015 Type Date Name Memo Paid Amount Reimbursement Monte Carlo — Casino Night 2015- Philips Norelco Barag, Taro, Board Multigroom 7500 Trimmer with Check 07/15/2015 Member Access... Total 5020.15 • live Auction Prizes 53.98 53.98 5020.30 - Misc Event Expenses Check 07/15QO15 Cole, Michelle Total 5020.30 - Misc Event Expenses Total 5020 • Event Expense 5040 - Board Travel & Meetings 5040.1 • Board Hospitality Credit Card Charge 07/02/2015 El Polio loco Total 5040.1 • Board Hospitality Total 5040 - Board Travel & Meetings 5060 - Personnel City of Rancho Check 07/01/2015 Cucamonga Total 5060 - Personnel 5120 - RCCAAF Marketing Credit Card Charge 07/0212015 Constant Contact Credit Cana Charge 07/28/2015 Constant Contact Total 5120 . RCCAAF Marketing Total Expense Net Ordinary Income Net Income Refund for three Monte Carlo Casino Night tickets 225.00 225.00 278.98 Board meeting 6/24115 meal expense 191.14 191.14 191.14 Reimbursement to the City of Foundation's Part-time Payroll 8,834.39 8,834.39 Marketing tool 27.50 Marketing Tool 40.00 67.50 9,372.01 -2,982.01 -2.962.01 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget August a 31, 2015 Type Date Name Memo Paid Amount Ordinary Income/Expense Income 3010 - Donations 3010.11 - Brick Donation VG Cultural Center Brick Sales Receipt 0&10/2015 Cheryl Clark purchase 150.00 Total 3010.11 • Brick Donation 150.00 3010.15 - Spotlight Donor Donation Sales Receipt 08/10/2015 Daniels, Jim & Linda Sales Receipt 08/10/2015 Daniels, Jim & Linda Sales Receipt 08/26/2015 Daniels, Jim & Linda Total 3010.15 - Spotlight Donor Donation 3010.30 • Misc. Donation Sales Receipt Sales Receipt Total 3010.30 - Misc. Donation Total 3010 • Donations 08/14/2015 Amazon Smile 08/26/2015 Chip Enterprise LLC PAL Spotlight Donor Pledge Payment PPE 7/23/15 PAL Spotlight Donor Pledge Payment PPE 8/6/15 PAL Spotlight Donor Pledge Payment PPE 8120115 Amazon Smile Auto Donation Kona Ice Summer 2015 Donation from Movies In the Park 3020 - Event Income 3020.11 - Event Sponsorship 2015 Gaff Tournament Invoice 0812612015 GYL Decauwer, LLP Sponsorship (1/2) Total 3020.11 - Event Sponsorship 3020.12 - Event Ticket Sale 10.00 10.00 10.00 30.00 10.78 150.00 160.78 340.78 1,250.00 1,250.00 Invoice 08/27/2015 Pachon, Paula, Vice Chair 2015 Tour de Fork (1) ticket 40.00 Chen, Tina, 3 tickets - Quakes Night Sept. 5, Sales Receipt 08/31/2015 Secretary/Treasurer 2015 120.00 Total 3020.12 • Event Ticket Sale 160.00 Total 3020 - Event Income Total Income Gross Profit Expense 1,410.00 1,750.78 1,750.78 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget August I - 319 2015 Type Date Name Memo Paid Amount 5040 • Board Travel & Meetings "- 5040.1 - Board Hospitality Credit Card Charge 08/26/2015 Ralphs Store Meeting on 8/27/15 7.00 Total 5040.1 . Board Hospitality 7.00 5040.2. Board Meeting/Conf - Offsite Board Meeting Prep - Credit Card Charge 08/11/2015 Islands Restraunt Nettla/Bryan 36.14 Total5040.2 • Board Meeting/Conf- Offsits 36.14 Total 5040 • Board Travel & Meetings 4314 5120 • RCCAAF Marketing Credit Card Charge 08/28/2015 Constant Contact Marketing Tool 40 00 Total 5120 • RCCAAF Marketing 40 00 Total Expense 83.14 Net Ordinary Income 1,667.64 Net Income 1,667.64 n Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget September 1 a 30, 2015 Type Data Name Memo Paid Amount Ordinary Income/Expense income 3010 - Donations 3010.16 - Spotlight Donor Donation Daniels, Jim & PAL Spotlight Donor Pledge Sales Receipt 09/17/2015 Linda Payment PPE 9/3115 10.00 Daniels, Jim & PAL Spotlight Donor Pledge Sales Receipt 09/17/2015 Linda Payment - PPE 09/17/15 10.00 Total 3010.15 - Spotlight Donor Donation 20.00 Total 3010 • Donations 20.00 3020 - Event Income 3020.11 - Event Sponsorship Richards, Watson & 2015 Golf Tournament Sales Receipt 09/03/2015 Gershon Sponsorship - Hole Sponsor 2,500.00 Dan Guerra & Closest to the Pin Sponsor - Invoice 09/17/2015 Associates 2015 Golf Tournament 1,000.00 Vavdnek, Trine, Day Tee Flag Sponsor - 2015 Golf Invoice 09/23/2015 & Co. Tournament 3,500.00 Closest to the Pin Sponsor - Invoice 09/23/2015 RJM Design Group 2015 Golf Tournament 1,000.00 Burrtsc Waste Awards Banquet Sponsor - 2015 Invoice 09/23/2015 Industries, Inc. Golf Tournament 10,000.00 2015 Golf Tournament invoice 09/28/2015 First Choice BAnk Sponsorship (112) 1,250 00 Total 3020.11 • Event Sponsorship 19,250.00 3020.12 - Event Ticket Sale Shiner, Kimberly, Monte Carlo Casino Night 2015 Invoice 09/01/2015 Board Member (1) ticket 80.00 Shiner, Kimberly, Sales Receipt 09/01/2015 Board Member Quakes Night tickets - 5 200.00 Sales Receipt 09/03/2015 Williams, Diane Quakes Night 2015- 4 tickets 160.00 Baker, Nick Board Sales Receipt 09/03/2015 Member Quakes Night 2015 - 4 tickets 160.00 Harrington, Jim, Sales Receipt 09/03/2015 Board Member Quakes Night 2015 - 2 tickets 80.00 Pachon, Paula, Vice Quakes Night Sept 2015 - 1 Sales Receipt 09/17/2015 Chair ticket 40.00 Quakes Night Sept 2015 - Sales Receipt 09/17/2015 Tucker, Suzanne tickets 150.00 Bryan, Linda, Board Quakes Night Sept 2015 - 4 Sales Receipt 09/17/2015 Member tickets 160.00 Charles Joseph Quakes Night Sept 2015 - 4 Sales Receipt 09/17/2015 Associates tickets 160.00 Quakes Night Sept 2015 Sales Receipt 09/17/2015 Roy, Michele Donation 100.00 Brown, Rosemarie, Sales Receipt 09/24/2015 Board Member Quakes Night 2015 - 1 ticket 40.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget September 1 e 309 2015 Type Date� Name Memo Paid Amount Total 3020.12 • Event Ticket Sale 1,330.00 Total 3020 • Event Income 20,580.00 Total Income 20,600.00 Gross Profit 20,600.00 Expense 5018 • Giving Activities / Sponsorship 5018.4 • Art Shows 2015 Fine Art Show Festival Check 09/28/2015 Janis DeMaine Award 150.00 Total 5018.4 . Art Shows 150.00 Total 5018 - Giving Activities / Sponsorship 150.00 5010 • Donor Expenses 6010.11 • Bricks #43678 Brick order #2 2015 - VG Donor Brick Walk (70.72 will be reimbursed by City) Check 09/23/2015 Fund Raisers, Ltd. Maggard/Kemm... 117.86 Total 5010.11 • Bricks 117.85 Total 5010 • Donor Expenses 117.86 5020 • Event Expense 5020.30 • Misc Event Expenses The Community Application Fee for Give Big Credit Card Charge 09/25/2015 Foundation 2015 campaign 100.00 Total 5020.30 • Misc Event Expenses 100.00 Total 5020 . Event Expense 100.00 5040 • Board Travel & Meetings 5040.1 • Board Hospitality Credit Card Charge 09/23/2015 Ralphs Store Meeting 9/23/15 26.50 Credit Card Charge 09/23/2015 Claim Jumper Meeting 9/23/15 16216 Total 5040.1 • Board Hospitality 188.66 Total 5040 - Board Travel $ Meetings 188.66 5140 - Taxes a Rancho Cucamonga Community & Aft Foundation Profit & Loss Detail Operating Budget September 1 - 30, 2015 Type Date Name Memo Paid Amount 5140.3 • Permit Fees Department of Raffle Application September 1, Check 09/09/2015 Justice 2015 through August 31, 2016 20.00 Total 5140.3 - Permit Fees 20.00 5140.1 • RCCAAF Tax Preparation Svcs Lance, Soil 1£ Check 09/03/2015 Lunghard LLP Lance, SoU & Check 09/23/2015 Lunghard LLP Total 5140.1 - RCCAAF Tax Preparation Svcs Total 5140 • Taxes Total Expense Net Ordinary Income Net Income Prep of 2014 Tax Returns #15550 Past Due 2013 Non - Profit Organization Tax Returns 950.00 950.00 1,900.00 1,920.00 2,476.52 18,123.48 18,123.48 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget October 1 e 31, 2015 Type Date Name Memo w Paid Amount Ordinary Income/Expense Income 3010 • Donations 3010.11 . Brick Donation reimbursement for VG Brick Sales Receipt 10/08/2015 City of Rancho Cucamonga Expense 70.72 Brick Purchase at VG Cultural Sales Receipt 10/27/2015 Morris, Kenneth & Barbara Center 100.00 Total 3010.11 • Brick Donation 170.72 3010.16 • Spotlight Donor Donation PAL Spotlight Donor Payment Sales Receipt 10/01/2015 Daniels, Jim & Linda PRE 1011/15 10.00 PAL Spotlight Donor Payment Sales Receipt 10/19/2015 Daniels, JIm & Linda PPE 10/15/15 10.00 PAL Spotlight Donor Payment Sales Receipt 10/29/2015 Daniels, Jim & Linda PPE 10/29/15 10.00 Total 3010.15 • Spotlight Donor Donation 30.00 3010.30 • Misc. Donation Additional $200 included with Reimbursement/Love of Wine Deposit 10/1312015 Morris, Doug & Dee event 200.00 Total 3010.30 • Misc. Donation 200.00 Total 3010 • Donations 400.72 3020 • Event Income 3020.11 • Event Sponsorship The Supporting Sponsorship Package priced at $4,000 Includes: • 4 golfing Invoice 10/01/2015 Victoria Gardens entries (dinn... 4,000.00 Workforce Homebuilders Breakfast Sponsor - 2015 Golf Invoice 10/01/2015 LLC Tournament 1.000.00 Rogers, Anderson, Malody $1,000 Goff Sponsorship - 2015 Invoice 10/01/2015 and Scott Golf Tournament 1,000.00 $2,500 Sponsorship - 2015 Golf Invoice 10/01/2015 RC Firefighters Association Tournament 2,500.00 National Community Golf Cart Sponsor - 2015 Golf Invoice 10/08/2015 Renaissance Tournament 3,000.00 Longest Drive Sponsor -2015 invoice 10/19/2015 Stifel Golf Tournament 1.000.00 $1,000 Golf Sponsorship - 2015 Invoice 10/19/2015 McGladrey LLP Golf Tournament 1,000.00 Chen, Tina, 114 Hate Sponsorship - 2015 Invoice 10/19/2015 Secretarylrreasurer Golf Tournament 625.00 $2,500 Golf Sponsorship - 2015 invoice 10/22/2015 CU Direct Corporation Golf Tournament 2,500.00 Robert R. Coffee Architect Sponsorship - 2015 Golf invoice 10/2212015 & Assoc. Tournament 500.00 n Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget October 1 - 31, 2015 Type Data Name Invoice 10/27/2015 Best, Best & Krieger LLP Invoice 10/27/2015 Lewis Operating Corp Invoice 10/29/2015 Chase Bank Total 3020.11 - Event Sponsorship Memo Paid Amount 2015' Golf Tournament — — Sponsorship 1,250.00 Longest Drive Sponsor - 2015 Golf Tournament 1,000.00 2015 Golf Tournament Sponsorship 1,000.00 20,375.00 3020.14 - Event Raffle Harrington, Jim, Board Raffle Tickets - 2015 Golf Sales Receipt 1a/27/2015 Member Tournament 100.00 Golf Tournament Raffle proceeds (cash) - 2015 Sales Receipt 10/27/2015 Participants Golf Tournament 450.00 Total 3020.14 - Event Raffle 550.00 3020.2 - Event Income - Misc Rutherford, Supervisor Sales Receipt 10/27/2015 Janice Harrington, Jim, Board Sales Receipt 10/27/2015 Member Golf Tournament Sales Receipt 10/27/2015 Participants Total 3020.2 . Event Income - Misc Total 3020 • Event Income Total Income Gross Profit Expense 5010 - Donor Expenses 5010.30 • Misc. Expense Check Check Check Deposit Total 5010.30 • Misc. Expense 10/10/2015 John Amold 10/10/2015 John Amold 10110/2015 Jordan Preston 10/13/2015 Morris, Doug & Dee Dinner only - 2015 Golf Tournament 50.00 Dinner only - 2015 Golf Tournament 120.00 Donation for Golf Pro at 2015 Goff Tournament 400.00 570.00 21,495.00 21,895.72 21,895.72 Love of Wine - invoice WZ2034 - In -Home Wine Tasting Auction Certificate 300.00 Love of Wine - Invoice #WZ2033 - Consulting Fee - Import, Domestic & Beer Tasting 500.00 Love of Wine - Invoice 9/17/15 - Entertainment 500.00 Reimbursement to Foundation for Love of Wine expenses check Vs 011116, 011117, 011118 -1,300.00 0.00 Total 5010 • Donor Expenses 0.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget October 1 e 31, 2015 Type Date Name Memo Paid Amount 5020 - Event Expense 5020.13 • Event Entertainment Check 10/29/2015 Red Hill Country Club Golf Fees 7,480.00 Check 10/29/2015 Red Hill Country Club Podium & Mic rental 50.00 Total 5020.13 • Event Entertainment 7,530.00 5020.12 - Event Food leverage Check 10/29/2015 Red Hill Country Club Food & Beverage Stations 6,818.98 Total 5020.12 - Event Food/Beverage 6,818.98 5020.20 - Event Uniforms 65% deposit for golf shirts - Check 10/13/2015 Ul Stitch Embroidery 2015 Golf Tournament 1,270.97 Total 5020.20 • Event Uniforms 1,270 97 5020.18 • Gift Bag Items Check 10/29/2015 Red Hill Country Club Golf Shop Purchases 2,280.00 Total 5020.18 - Gift Bag Items 2,280.00 5020.30 - Misc Event Expenses Insurance for 2015 Golf Credit Card Charge 10/05/2015 Hole in One International Tournament 534.00 Start-up Cash for 2015 Golf Check 10/08/2015 Cristina Gorka Tournament 700.00 Champion Awards & 24 engraved plaques - 2015 Check 10/22/2015 Specialties Golf Tournament 829.44 reimbursement to City for purchase of Golf Tournament Tee Flags - 2015 Golf Check 101=015 City of Rancho Cucamonga Tournament 364.04 replacement of $700 cash Deposit 10/27/2015 Cristina Gorka Advance -700.00 Champion Awards & Check 10/29/2015 Specialties balance due Sponsor Plaques 34.56 Victoria Gardens Gift Cards for Check 10/29/2015 Mark Rivera Golf prizes 914.00 Total 5020.30 . Misc Event Expenses 2,676.04 5020.14 - Raffle Prizes Check 10/13/2015 Cristina Gorka Raffle Prize Money 500.00 Check 10/29/2015 Mark Rivera Best Buy raffle items 800.71 Total 5020.14 • Raffle Prizes 1,300.71 5020.16 - Silent Auction Prizes d Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget October 1 e 319 2015 Type Date Name Memo Paid Amount reimbursement of silent auction �^ item - MK purse - 2015 Golf Check 10/27/2015 Mumolo, Annette Tournament 116.21 reimbursement for dams for Check 10/29/2015 Sandra Sanchez Silent Auction baskets 96.55 Total 5020.16 - Silent Auction Prizes 212.76 Total 5020 • Event Expense 6080 - RCCAAF Printing & Design Check 10/08/2015 Check 10/22/2015 Total 5080, RCCAAF Printing & Design Total Expense Net Ordinary Income Net Income Minuteman Press of Rancho Cucamonga Minuteman Press of Rancho Cucamonga Invoice # 56671 - Cards/Mmberly Shiner Invoice # 56783 - business cards - L. Bryan 22,089.46 93.42 93.42 188.84 22,278.30 -380.58 -380.68 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget November I - 30, 2015 Type D= Name Memo Paid Amount Ordinary Income/Expense -- Income 3010 - Donations 3010.15 • Spotlight Donor Donation PAL Spotlight Donor Payment Safes Receipt 11/12/2015 Daniels, Jim 8 Linda PPE 11/12/15 Total 3010,15 - Spotlight Donor Donation 3010.17 - Library Appeals Morgan Stanley cybergrant Sales Receipt 11/18/2015 Morris, Doug & Dee payroll deduction 9130/15 donation from Doug Morris/Morgan Stanley cybergrant Check 11/18/2015 Rancho Cucamonga Library Foundation 9/30/15 Total 3010.17 • Library Appeals 3010.30 - Misc. Donation Sales Receipt 11/12/2015 Rancho Baseball LLC (Quakes) Rancho Cucamonga Chamber of Sales Receipt 11/12/2015 Commerce Check 11/18/2015 City of Rancho Cucamonga Total 3010.30 - Misc. Donation Total 3010 • Donations 3020 - Event Income 3020.17 - Event Tournament Package Sales Receipt 11/18/2015 Alexander, William Sales Receipt 11/18/2015 Carlson, Glen Sales Receipt 11/18/2015 Hupp, Scott A. Sales Receipt 11/18/2015 Behnke, A. 2015 LoanMart Strickouts for the Community- 1,214 donation to Special Needs Programs honoring 2015 Special Olympics RC Chamber of Commence Special Olympics donation to Special Needs Programs 2015 Golf Tournament 2015 Goff Tournament 2015 Golf Tournament 2015 Golf Tournament 10.00 10.00 500.00 -500.00 0.00 6,070.00 1,793.48 -1,793.48 6,070.00 6,080.00 80.00 60.00 120.00 60.00 Sales Receipt Sales Receipt Sales Receipt Sales Receipt 11/18/2015 11/18/2015 11/18/2015 11/18/2015 Reyes, George Bradshaw, Steven T. Pope, Christopher T. Waterbury, Andrew 2015 Golf Tournament package 2015 Goff Tournament 2015 Goff Tournament 2015 Goff Tournament 60.00 60.00 60.00 60.00 Sales Receipt 11/18/2015 Rivera, Mark, Board Member 2015 Golf Tournament Package 170.00 Sales Receipt 11/18/2015 Maneja, Natividado D. 2015 Golf Tournament/ 2 packages 120.00 Sales Receipt 11/18/2015 Riddle, Grant 2015 Golf Tournament package 60.00 Sales Receipt 11/18/2015 Enriquez, Larry 2015 Golf Tournament package 60.00 Sales Receipt 11/18/2015 Garcia, William 2015 Golf Tournament package 60.00 n Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget November 1 a 30, 2015 Type Data Name Memo Paid Amount Sales Receipt 11/18/2015 Galindo, Thomas, Board Member 2015 Golf Tournament package 110.00 Sales Receipt 11/18/2015 Stsuer, Mark 2015 Golf Tournament package 100.00 Sales Receipt 11/18/2015 Lake, Robert 2015 Golf Tournament package 340.00 Sales Receipt 11/18/2015 Brischke, David 2015 Golf Tournament package 60.00 Total 3020.17 • Event Tournament Package 1,620.00 3020.11 • Event Sponsorship 1/2 Hole Sponsorship/includes 2 Rancho Cucamonga Chamber of golfers plus 4 dinners - 2015 Golf Invoice 11/04/2015 Commerce Tournament 1,250.00 Total 3020.11 . Event Sponsorship 1,250.06 3020.13 • Event Donation Sales Receipt 11/12/2015 Smart & Final Charitable Foundation 2015 Golf Tournament donation 150.00 Total 3020.13 . Event Donation 150.00 3020.14 . Event Raffle 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Behnke, A. Tickets 100.00 2015 Golf Tournament Raffle Sales Receipt 11/18l2015 Behnke, A. Tickets 100.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Daniels, Jim & Linda Tickets 100.00 2015 Golf Tournament Poker Sales Receipt 11/18l2015 Bryan, Linda, Board Member hand 40.00 Sales Receipt 11/18/2015 Baker, Nick Board Member 2015 Golf Tournament 50.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Snyder, Bryan, Chair Tickets 100.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Espinoza, Jesus Tickets 20.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Goldberg, Brad Tickets 20.00 2015 Golf Tournament Raffle Sales Receipt 11/1812015 Lee, Dianna Tickets 20.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Michael, L. Dennis Tickets 100.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Rasmussen, Steven Tickets 30.00 Sales Receipt 11/18/2015 Pachon, Paula, Vice Chair 2015 Golf Tournament / Raffle 20.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Webb, Hassan Kareem tickets 40.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Tutor, Matthew W. tickets 20.00 2015 Golf Tournament Raffle Sates Receipt 11/18/2015 Ferrer, Gabriel M. Tickets 30.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget November 1 - 30, 2015 Type Date Name Memo Paid Amount Sales Receipt 11/18/2015 Arguello, Alfred, Board Member 2015 Golf Tournament 50.00 Sales Receipt 11/18/2015 LeMond, Rod, Board Member 2015 Golf Tournament / Raffle 50.00 2015 Golf Tournament Raffle Sales Receipt 11/18/2015 Skahan, Patrick tickets 20.00 Total 3020.14 • Event Raffle 910.00 3020.16 - Event Silent Auction Sales Receipt 11/18/2015 Chen, Tina, Secretary/Treasurer 2015 Golf Silent Auction/Quakes Suite 190.00 Sales Receipt 11/18/2015 Braunwalder, Ernie & Juanita 2015 Golf Tournament - Dodger Tickets 130.00 Sales Receipt 11/18/2015 Rivera, Mark, Board Member 2015 Golf Tournament - Quakes Suite 190.00 Sales Receipt 11/18/2015 Shannon Sr., Henry D. 2015 Golf Tournament - Red Hill Foursome 170.00 Sales Receipt 11/18/2015 Lee, Dianna 2015 Golf Tournament /Miracle on 34th Street 50.00 Sales Receipt 11/18/2015 Endquez, Larry 2015 Goff Tournament - wood turned bawl 50.00 Sales Receipt 11/18/2015 Frost, Jim & Gwyn 2015 Golf Tournament - Cats ticket package 80.00 Sales Receipt 11/18/2015 Rutherford, Supervisor Janice 2015 Goff Tournament / silent auction items 300.00 Sales Receipt 11/18/2015 Skahan, Patrick 2015 Golf Tournament - Lodestar tickets 90.00 Sales Receipt 11/18/2015 Brischke, David 2015 Golf Tournament / Painting 50.00 Total 3020.16 . Event Silent Auction 1,300.00 3020.2 - Event Income - Misc Sales Receipt 11/18/2015 Chen, Tina, Secretary/Treasurer 2015 Golf Tournament Dinner 60.00 Sales Receipt 11/18/2015 Pachon, Paula, Vice Chair 2015 Golf Tournament / Dinner 60.00 Sales Receipt 11/18/2015 LeMond, Rod, Board Member 2015 Golf Tournament / Dinner 60.00 Total 3020.2 • Event Income - Misc 180.00 Total 3020 • Event Income 5,410.00 Total Income 11,490.00 Gross Profit 11,490.00 Expense 5018 - Giving Activities / Sponsorship 5018.7 - Tkts for Underserved STU a FAM PlayPartner Disbursement - Bus Check 11/18/2015 Rustic Lane Elementary Reimbursement 246.00 PlayPartner Disbursement - Bus Check 11/18/2015 Newman Elementary Reimbursement 400.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss detail -Operating Budget November 1 - 30, 2015 Type Data Name Memo Paid Amount Playvartner Usbursement - bus Check 11/18/2015 Howard Elementary reimbursement 471.30 Total 5018.7 - Tkts for Underserved STU & FAM 1,117.30 5018.1 - Foundation Sponsored Tkts LFP RCCAAF Subsidized Opening Weekend & Family Flex Pack Check 11/18/2015 City of Rancho Cucamonga disbursement 4,167.00 Total 5018.1 - Foundation Sponsored Tkts LFP 4,167.00 Total 5018 - Giving Activities / Sponsorship 5,284.30 5020 - Event Expense 5020.23 - Event Printing invoice #17474-A — 2015 Golf Check 11/18/2015 Clearwater Graphics Tournament Booklet 189.00 Invoice # 33543, 33544 — 2015 Check 11/18/2015 Graphics Factory Printing, Inc. Goff Tournament 64.69 Invoice # 33543, 33544 — 2015 Check 11/18/2015 Graphics Factory Printing, Inc. Golf Tournament 285.12 Total 5020.23 - Event Printing 538.81 5020.20 - Event Uniforms balance due on 2015 Gott Check 11/02/2015 Lil Stitch Embroidery Tournament Shirts 988.81 Total 5020.20 - Event Uniforms 988.81 Total 5020 - Event Expense 1,527.62 5150 - Bank Charges 5150.1 - Merchant Service Fee Check 11/05/2015 American Express AXP DISCNT Merchant Fee 11/5/15 86.00 Total 5150.1 - Merchant Service Fee 86.00 Total 5150 - Bank Charges 86.00 Total Expense 6,897.92 Net Ordinary Income 4,592.08 Net Income 4,592.08 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget December'I a 31, 2015 Type Date� Name Memo Paid Amount Ordinary Income/Expense Income 3010 • Donations 3010.15 - Spotlight Donor Donation PAL Spotlight Donor Pledge Payment Sales Receipt 12/17/2015 Daniels, Jim & Linda PPE 12/10/15 10.00 Total 3010.15 - Spotlight Donor Donation 3010.30 • Misc. Donation 10.00 GoodShop/Good Search Donation Sales Receipt 12/01/2015 GoodSearch dated 10/30/15 21.18 Amazon Smile electronic donation Sales Receipt 12/21/2015 Amazon Smile dated 11/16/15 6.51 Total 3010.30 • Misc, Donation 27.89 Total 3010 • Donations 37.69 3020 • Event Income 3020.11 . Event Sponsorship Rancho Baseball LLC Invoice 12/21/2015 (Quakes) 2015 Golf Tournament Sponsorship 407.30 Rancho Baseball LLC Invoice 12/21/2015 (Quakes) 2015 Golf Tournament Sponsorship 2,092.70 Total 3020.11 - Event Sponsorship 2,500.00 3020.2 • Event Income - Misc November proceeds from Give Big Sales Receipt 12/17/2015 Razo Foundation 2015 186.30 Total 3020.2 • Event Income - Misc 185.30 Total 3020 • Event Income 2,685.30 Total Income 2,722.99 Gross Profit 2,722.99 Expense 5018 • Giving Activities / Sponsorship 6018.7 - Tkts for Underserved STU & FAM Bus Reimbursement/Pedley Check 12/21/2015 Jurupa Unified School District Elem./Elephant & Piggie 316.20 Bus Reimbursement/John Adams Check 12/21/2015 John Adams Elementary Elem/Elephant & Piggie 196.49 Total 5018.7 • Tkts for Underserved STU & FAM 512.69 Total 5018 • Giving Activities / Sponsorship 5020 • Event Expense 512.69 5020.23 • Event Printing Check 12/21/2015 Graphics Factory Printing, Inc. Golf Tee Signs - 2015 Golf Tournament 23.76 Total 5020.23 • Event Printing 23.76 Total 5020 • Event Expense 23.76 Total Expense 536.45 Net Ordinary Income 2.186 54 n THIS PAGE LEFT BLANK INTENTIONALLY Financial Reports — FY 2015/2016 Grants Operating Budget Budget Summary and Profit & loss Detail July 1, 2015 through December 31, 2015 Rancho Cucamonga Community & Arts Foundation Operating Budget GRANTS -15/16 Budget 15/16 15/16 YFD Description Approved July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Buduet Aduals IGrant Support $ 97,OW $ 80,148 $ 500 $ 10,000 $ 2,000 $ 45,000 $ 11,000 $ 11,648 Bank of America Sponsor (Bank) $ 10,000 $ 10,000 $ 10,000 Bank of America Grant (Foundation) $ 10,000 $ 10,000 $ 10,000 BBVA Compass Bank $ 2,000 $ _ Kohl's Cares ALA $ 5,000 $ 2,500 $ 500 $ 2,000 Macy's District Grant $ 5,000 $ _ Ralph Lewis Properties $ 40,000 $ 20,000 $ 20,000 US Bancorp Foundation $ 25,000 $ 25,000 $ 25,000 Program Support $ 12,648 $ 1,000 $ 11,648 Total Revenue $ 97,000 $ 80,148 $ 500 $ 10,000 $ 2,000 $ 45,000 $ i1,000 $ 11,648 --.�: 15/16 15/16 YTD Description Approved July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Budget eats Gra t S d n upparte Giving $ 97,000 $ 18,560 $ SW $ _ $ 2,000 BankofAmericaFoundatian $ IQ000 $ 2,908 Bank of America Grant $ 10,000 $ _ BBVA Compass Bank $ 2,000 $ - Kohl'sCaresA/A $ 5,000 $ 2,500 $ 500 $ 2,000 Macy's District Grant $ 5,000 $ - Ralph Lewis Properties $ 40,000 $ - US Bancorp Foundation $ 2-5,000$ 13,152 I Program Support $ _ Total Expenditures $ 97,000 $ 18,560 $ S00 $ - $ 2,000 $ - $ 14,322 $ 1,170 $ 13,152 $ - $ 14,322 1$ 1,738 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants July 1 - 31, 2015 Type i Date a Num Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income 3816 - Kohl's Cares Kohl's Cares Youth Summer Sports Soccer Sales Receipt 07/21/2015 01241 - 113 Kohl's Clinic 500.00 Total 3816 • Kohl's Cares 500.00 Total 3800 • Grant Income 500.00 Total Income 500.00 Gross Profft 500.00 Expense 5800 • Grant Disbursements 5818 • Kohl's Cares Spons. 5816.2 • Cares Activities City of Rancho Kohl's Cares - Youth Check 07/21/2015 11094 Cucamonga - V Summer Soccer Clinic 500.00 Total 5816.2 • Cares Activities — — 500.00 Total 5816 • Kohl's Cares Spons. 500.00 Total 5800 • Grant Disbursements 500.00 Total Expense 500.00 Net Ordinary Income 0.00 Net Income 0.00 n Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants August 1 - 31, 2015 Type Date Num Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income 3812 • Bank of America 3812.1 - BofA Spans - CC (Foundation) Rancho Cucamonga Community & Arts Foundation 2015116 Season Invoice 08/27/2015 BofA2015-1 Bank of America Sponsorship 10,000.00 Total 3812.1 • BofA Spans - CC (Foundation) 10,000.00 Total 3812 • Bank of America 10,000.00 Total 3800 - Grant Income 10,000.00 Total Income 10,000.00 Gross Profit 10,000.00 Net Ordinary Income 10,000.00 Net Income 10,000.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operatirg Baadget - Grants September 1 - 30, 2015 Type Date Num Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income 3816 - Kohl's Cares Kohls Cares Sponsorship - Sales Receipt 09/03/2015 01241 - 138 Kohl's Movies in the Park 2015 500.00 Kohls Cares Sponsorship - Sales Receipt 09/03/2015 01241 -139 Kohl's Concerts in the Park 2015 500.00 Kohls Cares Sponsorship - Sales Receipt 09/03/2015 01241 -140 Kohl's Special Olympics 500.00 Kohls Cares Sponsorship - Sales Receipt 09/03/2015 01241-141 Kohl's Special Olympics 500.00 Total 3816 • Kohl's Cares 2,000.00 Total 3800 • Grant Income 2,000.00 Total Income 2,000.00 Gross Proft 2,000.00 Expense 5800 • Grant Disbursements 5816 • Kohl's Cares Sports. 5816.2 • Cares Activities Kohls Cares Disbursement/Special City of Rancho Olympics Host Town Check 09/03/2015 11101 Cucamonga Activlties 1,000.00 Kohls Cares City of Rancho Disbursement/Concerts in Check 09/03/2015 11102 Cucamonga the Park 15/16 FY 500.00 Kohls Cares City of Rancho Disbumement/Movies in the Check 09/03/2015 11103 Cucamonga Park 15/16 FY 500.00 Total 5816.2 • Cares Activities 2,000.00 Total 5816 • Kohl's Cares Spons. 2,000.00 Total 5800 • Grant Disbursements 2,000.00 Total Expense 2,000.00 Net Ordinary Income 0.00 Net Income 0.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget a Grants October 1 - 31, 2015 T� Date Num Name Memo `�� Paid Amount Ordinary Income/Expense Income 3800 - Grant Income 3811 • Ralph Lewis Properties Lewis Operating Sales Receipt 10/29/2015 01241 - 178 Corp Total 3811 • Ralph Lewis Properties 3815 - US Bank Sales Receipt 10/29/2015 01241 -179 US Bank Total 3815 • US Bank Total 3800 • Grant Income Total Income Gross Profit Net Ordinary Income Net Income Lewis Playhouse Sponsorship 20,000.00 20,000.00 15/16 Program support/Play Partner Program 25,000.00 25,000.00 45,000.00 45,000.00 45,000.00 45,000.00 46,000.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants November 1 - 30, 2015 T- Date Name Memo Ordinary Incorne/Expense --- _ Paid Amount Income 3800, Grant Income 3850 - Donated Program Support Sales Receipt 11/18/2015 Morris, Dau 8 p� 9 Morgan Stanley cybergrant payroll deduction 9/30/15 Total 3850 • Donated Program Support 1,000.00 11000.00 3813 - BofA - Grants (Bank) 2015/16 Season Sponsorship of Invoice Bank of America 11/18/2015 Broadway at the Garden's "Cats" and MainStreet's Mirette Total 3813 • BofA - Grants (Bank) 10,000.00 10,000.00 Total 3800 • Grant Income 11,000.00 Total Income 11,000.00 Gross Profit 11,000.00 Expense 5800 - Grant Disbursements 5850 - Donated Program Support Check City of Rancho 11/04/2015 Cucamonga Love of Wine - rental contract Deposit 11/0412015 Matsuno, Lane & Leslie #392058 Love of Wine - reimbursement of rental expense ch #011130 762.00 Total 5850 • Donated Program Support -782.00 0.00 5812 - BofA Sponsorship (Foundation) 5812.1 - BofA Spons. - CC (Foundation) Bank of America grant City of Rancho Check 11/18/2015 Cucamonga disbursement/ Underserved tickets - Mainstreet Total 5812.1 - BofA, Spons. - CC (Foundation) 1,170.00 1,170.00 Total 5812 . BofA Sponsorship (Foundation) 1,170.00 5815 • US Bank Spons. 5815.1 - Mainstreet City of Rancho Check 11/18/2015 Cucamonga US Bank Grant disbursement/PlayPartner 11,472.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants November 1 - 30, 2015 Type Date Name Memo Paid Amount Total5815.1 • Mainstreet 11,472.00 5815.2 - Specialty Series Check 11/18/2015 Check 11/18/2015 Total 5815.2 • Specialty Series Total 5815 - US Bank Spons. Total 5800 - Grant Disbursements Total Expense Net Ordinary Income Net Income City of Rancho US Bank sponsored tickets/ Colin & Cucamonga Brad City of Rancho US Bank - Sponsored Tickets / On Cucamonga the Air 180.00 1,500.00 1,680.00 13,152.00 14,322.00 14,322.00 -3,322.00 -3,322.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants December 1 - 31, 2015 Type Data Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income 3850 - Donated Program Support Sales Receipt 12/17/2015 Moms, Doug 8 Dee For the Love of Wine proceeds 6,748.00 Sales Receipt 12/17/2015 Morris, Doug 8 Dee For the Love of Wine proceeds 0.00 Sales Receipt 12/17/2015 Morris, Doug 8 Dee General Donation Mainstreet 52.00 Sales Receipt 12/17/2015 Matsuno, Lane $ Leslie For the Love of Wine proceeds 4,848.00 Total 3850 • Donated Program Support 11,648.00 Total 3800 • Grant Income Total Income Gross Profit Expense 5800 . Grant Disbursements 5312 • BofA Sponsorship (Foundation) 5812.1 • BofA Spons. - CC (Foundation) Check 12/2112015 City of Rancho Cucamonga Total 5812.1 • BofA Sports. - CC (Foundation) Total 5812 • BofA Sponsorship (Foundation) Total 5800 • Grant Disbursements Total Expense Net Ordinary Income Net Income 11,648.00 11,648.00 11,648.00 Miracle on 34th St./Sponsored Tickets 1,738.00 1,738.00 1,738.00 1,738.00 1,738.00 9,910.00 9,910.00 THIS PAGE LEFT BLANK INTENTIONALLY Financial Reports — FY 2015/2016 Restricted Funds July 1, 2015 through December 31, 2015 0 Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Restricted Funds All Transactions J McNay Curatalo it Lewis Memorial Memorial Memorial TOTAL Ordinary Income/Expense Income 3990 - Fund Transfer Income 1,463.16 6,351.84 680.51 8,475.51 Total Income 1,483.16 8,351.84 660.51 � 8,475.51 �e Gross Profit 1,463.16 6,351.84 660.51 8,475.51 Expense 5018 • Giving Activities / Sponsorship 6018.2 • Student Scholarships Total 5018 - Giving Activities / Sponsorship 0.00 5,953.00 0.00 5,953.00 0.00 5,953.00 0.00 5,963.00 Total Expense 0.00 5,953.00 0.00 5,953.00 Net Ordinary Income 1,463.16 398.84 660.51 2,522.51 Net Income 1,463.16 398.84 880.51 2,522.51 Financial Reports — FY 2015/2016 Fundraising Events July 1, 2015 through December 31, 2015 0, Ordinary Income/Expense Income 3020 - Event Income Total Income Gross Profit Expense 5020 • Event Expense Total Expense Net Ordinary Income Net Income Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Fundraising Events Fiscal Year 201512016 Give Big 2015 Golf Tournament Quakes Night December 1, 2015 October 28, 2015 September 5, 2015 TOTAL 185.30 64,385.00 2,660.00 67,230.30 185.30 64,385.00 2,660.00 67,230.30 185.30 64,385.00 2,660.00 67,230.30 100.00 23,640.84 0.00 23,740.84 100.00 23,640.84 0.00 23,740.84 85.30 40,744.16 2,660.00 43,489.46 85.30 40,744.16 2,660.00 43,489A6 Financial Reports — FY 2015/2016 October 26, 2015 Golf Tournament Detail Through December 31, 2015 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Golf Tournament - October 26, 2015 All Transactions Type Date Name Memo Amount Ordinary tncome/Expense Income 3020 - Event Income 3020.17 - Event Tournament Package Sales Receipt 11/1812015 Alexander, William 2015 Golf Tournament 60.00 Sales Receipt 11/18/2015 Carlson, Glen 2015 Goff Tournament 80.00 Sales Receipt 11/18/2015 Hupp, Scott A. 2015 Golf Tournament 120.00 Sales Receipt 11/18/2015 Behnke, A. 2015 Golf Tournament 60.00 Sales Receipt 11/18/2015 Reyes, George 2015 Golf Tournament package 60.00 Sales Receipt 11/18/2015 Bradshaw, Steven T. 2015 Golf Tournament 80,00 Sales Receipt 11118/2015 Pope, Christopher T. 2015 Golf Tournament 60.00 Sales Receipt 11/18/2015 Waterbury, Andrew 2015 Golf Tournament 60.00 Sales Receipt 1111842015 Rivera, Mark, Board Member 2015 Golf Tournament Package 170.00 Sales Receipt 11/18/2015 Manela, Natividado D. 2015 Golf Toumament/ 2 packages 120.00 Sales Receipt 11/18/2015 Riddle, Grant 2015 Golf Tournament package B0,00 Sales Receipt 11/18/2015 Enriquez, Larry 2015 Golf Tournament package 60.00 Sales Receipt 11/1812015 Garcia, William 2015 Goff Tournament package 80.00 Galindo, Thomas, Board Sales Receipt 11/18/2015 Member 2015 Golf Tournament package 110.00 Sales Receipt 11/1812015 Steuer, Mark 2015 Golf Tournament package 100.00 Sales Receipt 11/18/2015 Lake, Robert 2015 Golf Tournament package 340.00 Sales Receipt 11/18/2015 Brischke, David 2015 Golf Tournament package 60.00 Total 3020.17 - Event Tournament Package 1,620.00 3020.11 - Event Sponsorship Invoice 04/21/2015 Bank of America Inwios r' T - 0"4WIa BBVA Compass lam, .. Imroice 06/24/2015 Best, Best rf: Krieger LLP Rancho Baseball LLC Invoice 06/24/2015 (Quakes) EMCOR Services/Mesa invoice 06/24/2015 Energy Cucamonga Valley Water Invoice laveise 06/24/2015 86/24/294b District Ufuda Invoice Invoice Invoice Invoice Invoice Sales Receipt 07/15/2015 Bryan, Linda, Board Member 07/30/2015 GYL Decauwer, L.LP 07/30/2015 First Choice BAnk 09/02/2015 Dan Guerra & Associates 2015 Golf Tournament Sponsorship $6111 GO 7�iuri m�rrt 2016 Golf Tournament Sponsorship 2015 Golf Tournament Sponsorship 2015 Golf Tournament Sponsorship 2015 Golf Tournament Sponsorship Closest to the Pin Sponsor - 2015 Golf Tournament 2015 Goff Tournament Sponsorship (1/2) 2015 Golf Tournament Sponsorship (112) Closest to the Pin Sponsor - 2015 Golf Tournament 09/02/2015 Vavdnek, Trine, Day & Co. Tee Flag Sponsor - 2015 Golf Tournament 2015 Golf Tournament Sponsorship - Hole 09/03/2015 Richards, Watson & Gershon Sponsor 5,000.00 �,213a� 1,250.00 2,500.00 2,500.00 2.500.00 1,000.00 1.250.00 1,250.00 1,000.00 3,500.00 2,500.00 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Golf Tournament - October 26, 2015 All Transactions Type Date --------. flame ---� Memo - - -—= Amount w - - The Supporting Sponsorship Package priced at $4,000 includes - 4 golfing Invoice 09/08/2015 Victoria Gardens entries (dinn... 4,000.00 Closest to the Pin Sponsor - 2015 Golf Invoice 09/14/2015 RJM Design Group Tournament 1,000.00 National Community Golf Cart Sponsor - 2015 Golf Invoice 09/14/2015 Renaissance Tournament 3,000.00 Awards Banquet Sponsor - 2015 Golf Invoice 09/23/2015 Burrtec Waste Industries, Inc. Tournament 10,000.00 Longest Drive Sponsor -2015 Golf Invoice 09/28/2015 Stifel Tournament 1,000.00 Longest Drive Sponsor - 2015 Galt Invoice 09/29/2015 Lewis Operating Corp Tournament 1,000.00 Breakfast Sponsor - 2015 Golf Invoice 09129/2015 Workforce Homebuilders LLC Tournament 1,000.00 $1,000 Golf Sponsorship - 2015 Golf Invoice 09/29/2015 McGladrey LLP Tournament 1,000.00 Rogers, Anderson, Malody and $1,000 Golf Sponsorship - 2015 Golf Invoice 09/29/2015 Scott Tournament 1,000.00 $2,500 Sponsorship - 2015 Golf Invoice 10/01/2015 RC Firefighters Association Tournament 2,500.00 $2,500 Golf Sponsorship - 2015 Golf Invoice 10101/2015 CU Direct Corporation Tournament 2,500.00 Chen, Tina, 114 Hale Sponsorship - 2015 Golf Invoice 10/05/2015 Secretaryffreasurer Tournament 625.00 . d _.. _ . ...CnMi+t a hamEOr} -.. . ... - - - . ...... Mf: — Rancho Cucamonga Chamber 1/2 Hole Sponsorship/includes 2 golfers Invoice 10/1912015 of Commerce plus 4 dinners - 2015 Golf Tournament Robert R Coffee Architect & Invoice 10/22/2015 Assoc. Sponsorship - 2015 Golf Tournament Invoice 10/29/2015 Chase Bank 2015 Golf Tournament Sponsorship Sales Receipt 01/13/2016 Union Bank Foundation 2015 Goff Sponsorship Total 3020.11 - Event Sponsorship •!'....�.. ,. .. .._.,. ...,,r�1• _ t*..q-n .: n.. SxCY :EY. .-.i rJ•' •• Id1' Y R/ • :-bel3 YI Y.�+La•• l' .e.sr'aA Klw•+ r 3020.13 - Event Donation Sales Receipt 07/22/2015 Baker, Nick Board Member Smart & Final Charitable Sales Receipt 1111212015 Foundation Total 3020.13 - Event Donation 3020.14 - Event Raffle Harrington, Jim, Board Sales Receipt 10/27/2015 Member Sales Receipt 1012712015 Golf Tournament Participants Sales Receipt 11/18/2015 Behnke, A. Sales Receipt 11/18/2015 Behnke, A. Sales Receipt 11/18/2015 Daniels, Jim & Linda 2015 Golf Tournament additional donation 2015 Golf Tournament donation Raffle Tickets - 2015 Golf Tournament Raffle proceeds (cash) - 2015 Golf Tournament 2015 Golf Tournament Raffle Tickets 2015 Golf Tournament Raffle Tickets 2015 Golf Tournament Raffle Tickets 1,250.00 500.00 1,000.00 1,000.00 58,875.00 100.00 150.00 250.00 100.00 450.00 100.00 100.00 100.00 0 Rancho Cucamonga Community $ Arts Foundation Profit $ Loss Detail Golf Tournament - October 26, 2015 All Transactions Type Date Name Memo Amount Sales Receipt 11/18/2015 Bryan, Linda, Board Member 2015 Golf Tournament Poker hand Sales Receipt 11/18/2015 Baker, Nick Board Member 2015 Golf Tournament 40.00 Sales Receipt 11/18/2015 Snyder, Bryan, Chair 2015 Golf Tournament Raffle Tickets 50.00 Sales Receipt 11/18/2015 Espinoza, Jesus 2015 Golf Tournament Raffle Tickets 100.00 Sates Receipt 11/18/2015 Goldberg, Brad 2015 Golf Tournament Raffle Tickets 20.00 Sales Receipt 11/18/2015 Lee, Dianna 2015 Golf Tournament Raffle Tickets 20.00 Sales Receipt 1111=015 Michael, L. Dennis 2015 Golf Tournament Raffle Tickets 20.00 Sales Receipt 11/18/2015 Rasmussen, Steven 2015 Golf Tournament Raffle Tickets 100.00 Sales Receipt 11/1812015 Pachon, Paula, Vice Chair 2015 Golf Tournament / Raffle 30.00 Sales Receipt 11/18/2015 Webb, Hassan Kareem 2015 Golf Tournament Raffle tickets 20.00 Sales Receipt 11/18/2015 Tutor, Matthew W. 2015 Golf Tournament Raffle tickets 40 00 Sales Receipt 11/18/2015 Ferrer, Gabriel M. 2015 Goff Tournament Raffle Tickets 20.00 Arguello, Allred, Board 30.00 Sales Receipt 11/18/2015 Member 2015 Golf Tournament 50.00 Sales Receipt 11/18/2015 LeMond, Rod, Board Member 2015 Golf Tournament / Raffle Sales Receipt 11/1812015 Skahan, Patrick 2015 Golf Tournament Raffle tickets Total 3020.14 . Event Raffle 3020.16 • Event Silent Auction Chen, Tlna, Sales Receipt 11/18/2015 Secretary/Treasurer Sales Receipt 11/18/2015 Braunwalder, Ernie & Juanita Sales Receipt 11/18/2015 Rivera, Mark, Board Member Sales Receipt 11/18/2015 Shannon Sr., Henry D. Sales Receipt 11/18/2015 Lee, Dianna Sales Receipt 11/18/2015 Enrtquez, Larry Sales Receipt 11/1812015 Frost, Jim & Gwyn Sales Receipt 11/18/2015 Rutherford, Supervisor Janice Sales Receipt 11/18/2015 Skahan, Patrick Sales Receipt 11/18/2015 Brischke, David invoice 12/01/2015 Martin, David Total 3020.16 - Event Silent Auction 3020.2 • Event Income - Misc Sales Receipt 07/22/2015 Baker, Nick Board Member Sales Receipt 10/27/2015 Rutherford, Supervisor Janice Harrington, Jim, Board Sales Receipt 10/27/2015 Member 2015 Goff Silent Auctlon/Quakes Suite 2015 Golf Tournament - Dodger Tickets 2015 Golf Tournament - Quakes Suite 2015 Golf Tournament- Red Hill Foursome 2015 Golf Tournament /Miracle on 34th Street 2015 Goff Tournament - wood turned bowl 2015 Goff Tournament - Cats ticket package 2015 Golf Tournament / silent auction Items 2015 Golf Tournament - Lodestar tickets 2015 Golf Tournament / Painting Total Wine & Flemings Gift Basket - 2015 Golf Tournament 2015 Golf Tournament event dinner Dinner only - 2015 Golf Tournament Dinner only - 2015 Golf Tournament 50.00 20.00 1,460.00 190.00 130.00 190.00 170.00 50.00 50.00 80.00 300.00 90.00 50.00 70.00 1,370.00 60.00 50.00 ion nn r Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Golf Tournament - October 26, 2015 All Transactions Type Data Name Memo Amount Donation far Got- Pro at 2n15 Golf�� Sales Receipt 10/27/2015 Golf Tournament Participants Tournament Chen, Tina, 40d.dd Sales Receipt 11/18/2015 Secretary/Treasurer 2015 Golf Toumament Dinner 60.00 Sales Receipt 11/18/2015 Pachon, Paula, Vice Chair 2015 Golf Tournament / Dinner 60.00 Sales Receipt 11/18/2015 LeMond, Rod, Board Member 2015 Golf Tournament / Dinner Total 3020.2 • Event Income - Misc 60.00 810.00 Total 3020 - Event Income 64,385.00 Total Income 64,385.00 Gross Profit 64,385.00 Expense 5020-Event Expense 5020.19 - Event Consultant Fee Check 02/09/2015 Michelle Adams 2015 Golf Tournament - Initial Payment - Consultant Total 5020.19 • Event Consultant Fee 0.00 - -- 0.00 5020.13 • Event Entertainment Check 10/29/2015 Red HIII Country Club Golf Fees Check 10/29/2015 Red Hill Country Club Podium & Mic rental 7 450 00 Total 5020.13 - Event Entertainment .00 �- 7,530.00 5020.12 - Event Food/Beverage Check 10l29/201, Red HIII Country Club Food & Beverage Stations Total 5020.12 - Event Food/eeverage 6,818.98 8,818.98 5020.23 • Event Printing Check 11/18/2015 Clearwater Graphics Invoice #17474-A — 2015 Goff Tournament Booklet Check Invoice # 33543, 335" — 2015 Goff 189.00 11/18/2015 Graphics Factory Printing, Inc. Tournament Check Invoice # 33543, 33544 — 2015 Gaff 84.89 11/18/2015 Graphics Factory Printing, Inc. Tournament 285.12 Check 12/21/2015 Graphics Factory Printing, Inc. Golf Tee Signs - 2015 Golf Tournament Total 5020.23 • Event Printing 23.76 --- 562.57 5020.20 • Event Uniforms Check 10/13/2015 Lit Stitch Embroidery 65% deposit for golf shirts - 2015 Golf Tournament balance due on 2015 Golf Tournament 1,270.97 Check 11/02/2015 UI Stitch Embroidery Shirts 988.81 DA Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Golf Tournament e October 26, 2015 All Transactions Type Date Name Memo Amount mw� Total 5020.20 • Event Uniforms 2,259.78 5020.18 - Gift Bag Items Check 10/29/2015 Red Hill Country Club Total 5020.18 - Gift Bag Items 5020.30 - Misc Event Expenses Credit Cana Charge 10/05/2015 Hole in One International Check 10/08/2015 Cristina Gorka Champion Awards & Check 10/22/2015 Specialties Check 10/22/2015 City of Rancho Cucamonga Deposit 10/27/2015 Cdstina Gorka Champion Awards & Check 10/29/2015 Specialties Check 10/29/2015 Mark Rivera Total 5020.30 - Mlsc Event Expenses 5020.14 • Raffle Prizes Check 10/13/2015 Cristina Gorka Check 10/29/2015 Marts Rivera Total 5020.14 - Raffle Prizes 5020.10 - Silent Auction Prises Check 10/27/2015 Mumolo, Annette Check 10/29/2015 Sandra Sanchez Total 5020.16 - Silent Auction Prizes Total 5020 - Event Expense Total Expense Net Ordinary Income Net Income Golf Shop Purchases 2,280.00 2,280.00 Insurance for 2015 Golf Tournament 534.00 Start-up Cash for 2015 Golf Tournament 700.00 24 engraved plaques - 2015 Golf Tournament 829_44 reimbursement to City for purchase of Golf Tournament Tee Flags - 2015 Golf Tournament 364.04 replacement of $700 cash Advance -700.00 balance due Sponsor Plaques 34.56 Vlctarla Gardens Gift Cards for Golf prizes 914.00 2,676.04 Raffle Prize Money 500.00 Best Buy raffle items 800.71 1,300.71 reimbursement of silent auction item - MK purse - 2015 Golf Tournament 118.21 reimbursement for Items for Silent Auction baskets 96.55 212.76 23,640.84 23,640.84 40,744.1E 40.744.16 n Financial Reports — FY 2015/2016 Affiliates History Through December 31, 2015 N CV c0 O cc co 0) ' p rn o m W n m I-- w O 0 rz 0 m� am 0 k- Ca rn n ao ai CD Cl) t7f Cp oI: ci to c+Oj too .- Qi o I: N CC b to C o Of cNp N N C O O O O O O O O O O O Q O O OO O O O to O O O tD {f le O O O O p O N O O O N A I N U) O O 0�1 CO .- O O O O O C'9 N T tp co w to CM 1t1 0 Q : f Cl) T OM1 N cccc N cm cm CMV- U.V T a N o c� o w o M wpo O O � C V - N ai N 00 cr t CqN Or-- T tp ^a)C a[f 1+1 TO N H U•. — S S S S S S S S S S S S o 0 o 0 0 0 oCD Ci o Cj o 'ca m VJ as tip m In 0 to a s 4.0 o p � (� R 1it "!" �•L• O O ui cp O O G O 1p LO N O O w 1- O O O O 1� V 4� N O CO G M ci kk C{ O 9 O a CA T 9 N 9 N O d O O W T 6 Co CD Co • � vi p� U. � � tip N � � Ci L6 O O O rf O n N S O N S O S N01 A m C70f .- to to c�D o Cn O N co O N O to N � N a V` I T oCM tri CO W 0 CD cm La 1: v N N. TZ E N N m E c m c u m m m 0 o o E v! c In E a w r-ouer E c m `_gulgu o R m o E 0 c 0>> o Q w E .. o E> Y Ica '� m m u. C o m o N a w m g . a '1l Zt Z. c E o T c a 0 T M 0 N a o CA a o a . c o to o o W _c E m o c a 1l too a to to 0 O c O Z m Z Financial Reports — FY 2015/2016 PAL Checking Account Reconciliation Summary and Detail July 1, 2015 through December 31, 2015 0 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1010 - Pa! Checking Account, Period Ending 06/30/2015 Beginning Balance Cleared Transactions Checlw and Payments -16 items Deposits and Credits - 23 items Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 2 Rome Deposlta and Credits -1 item Total Uncleared Transactions Register Balance as of OW3012015 New Transactions Checks and Payments - 4 items Depoaits► and Credits -1 item Total New Transactions Ending Balance Jun 30,15 132,636.55 -12,053.86 23,692.26 11,638.40 144,174.96 -2,791.65 510.00 -2,281.65 141,893.30 -9,383.05 2,500.00 -6,883.05 135,010.26 M Rancho Cucamonga Community & Arts Foundation v Reconciliation Detail 1010 - PAL Checking Account, Period Ending 06130/2016 Type Date Num Name Cir Amount Balance Beginning Balance 132,536.55 Cleared Transactions Checks and Payments -16 items Check 03/10/2015 11015 Attorney Gen. Rego.. X -75.00 -75.00 Check 04129/2015 11051 Jurupa Unified Sch... X -398.70 -473.70 Check 06IM016 11059 Temecula Elementary X -680.00 -1,163.70 Check 05119/2015 11063 Snyder, Bryan, Chair X -89.99 -1,243.69 Check 05/28/2015 11073 Uncoln Elementary X -221.20 -1,464.89 Check 05/26/2015 11074 Uncoln Elementary X -195.30 -1,660.19 Check 06/27/2015 11079 Mityl.fte, Inc. X -5,379.32 -7,039.51 Check 05M712015 11080 City of Rancho Cuc... X -104.00 -7,143.51 Check 05/27/2015 11078 Solario, Armando X -100.00 -7,243.51 Check 06101/2015 11081 Cucamonga School_ X -260.00 -7,493.51 Check 08/03I2016 11086 City of Rancho Cuc... X -2,070.00 -9.563.51 Check 06103/2015 11083 Rancho Police Emp... X -1,063.66 -10,627.07 Check 081=015 11085 Pemreco X -779.40 -11.408.47 Check 08103/2015 11087 City of Rancho Cuc... X -490.00 -11.898.47 Check 06N312015 11084 Mike Mason X -145.03 -12,041.50 Check 06105/2015 ELEC... American Express... X -12.36 -17,053.88 Total Checks and Payments -1$053.86 -12.053.88 Deposits and Credits - 23 items X 80.00 80.00 Deposit 06WI2015 Deposit M0212015 X 150.00 230.00 Deposit 0810212015 X 6,450.00 8,e80.00 Deposit 0810312015 X X 80.00 50.00 8,760.00 6,810.00 Deposit OOM412015 Deposit 08J0412015 X 160.00 6,970.00 Deposit 0610B12015 X 520.00 7,490.00 Deposit 00109=15 X 40.00 7,530.00 Deposit 0610912015 X 762.00 8,292.00 Deposit 06/1012015 X 2,560.00 10,852.00 Deposit 06/1512015 X 40.00 ma92.00 Deposit 06/1612015 X 4,405.00 16,297.00 Deposit 0611812015 X 40.00 15,337.00 Deposit 06/22/2015 X 450.00 15.787.00 Deposit 08/2312015 X X 25.00 40.00 15,812.00 15,852.00 Deposit 06/23I2015 Deposit 061=015 X 200.00 16,052.00 Deposit 08/2312015 X 409.26 16.461.26 Deposit 0812312015 X 1,470.00 17,931.20 Deposit 06/2912015 X X 140.00 3,680.00 18,071.26 21,751.26 Deposit 08/29/2016 Deposit 0613012015 X 212.00 21,963.26 Deposit 08/30/2015 X 1,729.00 23,692.26 Total Deposits and Credits 23,892.26 23,692.26 Total Cleared Transactions 11,638.40 11,638.40 Cleared Balance 11,638.40 144.174.96 Uncleared Transactlono Checks and Payments - 2 items Check 061=015 11088 Perez, Christina -500•00 -600•00 Check 0812312015 11089 Chen, Tina, Board ... -2,291.65 -2,791.65 Total Checks and Payments -2,791.65 -2,791.65 Deposits and Credits -1 item 510.00 510.00 Deposit 06/30/2015 Total Deposits and Credits 510.00 510.00 Total Uncleared Transactions -2,281.65 -2,281.65 Register Balance as of 06/30/2015 9,356.75 141,893.30 New Transactlona Checks and Payments - 4 Items Check 07/01/2015 11090 City of Rancho Cuc... -8,834.39 -8,834.39 DC Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 • PAL Checking Account, Period Ending 06/30/2016 Type Date Num Name Cir Amount Balance Check 07/15/2015 11093 Impett, Victoria -269.68 -9,104.OT Check 07/1512015 11091 Cote, Michelle -225.00 -9,329.07 Check 07t15/2015 11092 Barag, Taro, Board ... -63.98 -9,383.06 Total Checks and Payments -9,383.05 -9,383.05 Deposits and Credits -1 Item 2,500.00 2,500.00 Deposit 07108I2016 Total Deposits and Credits 2,500.00 2,500.00 Total New Transactions -6,883.05 -6,883.05 Ending Balance $473.70 135,010.25 Rancho_CucamongaCommunity &Acts -Foundation Reconciliation Summary 1010 - PAL Checking Account, Period Ending 07/31/2015 Beginning Balance Cleared Transactions Checks and Payments - 6 Items Deposits and Credits - 8 Items Total Cleared Transactions Cleaned Balance Uncleared Transactions Checks and Payments - 3 Items Deposits and Credits -1 Item Total Uncleared Transactions Register Balance as of 07131/2015 Now Transactions Checks and Payments - 8 Items Deposits and Credits - 7 Items Total New Transactions Ending Balance Jul 31,15 144,174.95 -12,119.49 9,738.68 -2,380.81 141,794.14 -778.98 40.00 -738.98 141,065.16 -3,804.57 37,695.33 33,890.76 174,945.92 Rancho -Cucamonga -Community -&Arts -Foundation Reconciliation Detail 1010 • PAL Checking Account, Period Ending 07/31/2015 Type Data Num Name Cir Amount Balance Beginning Balance 144,174.95 Cleaned Transactions Checks and Payments - 6 Items Check 08/22/2015 11088 Perez, Christina x -500.00 -500.00 Check 08/23/2015 11089 Chen, Tina, Secrete... x -2,291.65 -2,791.65 Check 07/01/2015 11090 City of Rancho Cuc... x -8,834.39 -11,625.04 Check 07/15/2015 11093 Impett, Victoria x -269.68 -11,895.72 Check 07/21/2015 1495 City of Rancho Cuc .. x -5.13 -11,900.85 Check 07/27/2015 Union Bank x -218.64 -12,119.49 Total Checks and Payments -12,119.49 -12,119.49 Deposits and Credits - 8 Items x - 510:00' 510.00 Deposit 06/30/2015 Deposit 07/08/2015 x 2;500:00 3,010.00 Deposit 07/21/2015 x — 38&00 3,396.00 Deposit 07/21/2015 x 1,000.00 4,396.00 Deposit 07/21/2015 x 4fi74.78 8,470.78 Deposit 07/2212015 x —59-W 8,522.78 Deposit 07/22/2015 x • 97S.90 9,498.68 Deposit 07/23/2015 x 240.00 9,738.68 Total Deposits and Credits 9,738.68 9,738.68 Total Cleared Transactions -2,380.81 -2,380.81 Cleared Balance -2,380.81 141,794.14 Uncleared Transactions Checks and Payments - 3 items Check 07115/2015 11091 Cole, Michelle -225.00 -225.00 Check 07/15/2015 11092 Barag, Taro, Board ... -53.98 -278.98 Check 07/21/2015 11094 City of Rancho Cuc... -500.00 -778.98 Total Checks and Payments -778.98 -778.98 Deposits and Credits -1 Item 40.00 40.00 Deposit 05/31/2015 Total Deposits and Credits 40.00 40.00 Total Uncleared Transactions -738.98 738.98 Register Balance as of 07/31/2015 -3,119.79 141,055.16 New Transactions Checks and Payments - 8 items Check 08/10/2015 11096 Chavona Kirkwood -534.87 -534.87 . Check 08131/2015 11097 Permeco -285.00 -819.87 -839.57 Check 08/31/2015 11099 Gabel & Schubert, I... -19.70 -854.57 Check 08/31/2015 11098 Check 09/03/2015 11101 City of Rancho Cuc .. City of Rancho Cuc .. -15.00 -1,000.00 -1,854.57 Check 09/03/2015 11100 Lance, Sall & Lung... -950.00 -2,804.57 Check 09/03/2015 11102 City of Rancho Cuc... -500.00 -3,304.57 Check 09/03/2015 11103 City of Rancho Cuc... -500.00 -3,804.57 Total Checks and Payments -3,804.57 -3,804.57 Deposits and Credits - 7 Items Deposit 08/10/2015 645.00 664.00 795.00 Deposit 08110/2015 459.00 1,291.60 Deposit 08/10/2015 Deposit 08/31/2015 832.60 27,280.00 29,571.60 Deposit 09/01/2015 162.00 162.73 29,73.60 60 Deposit 09103/2015 7,961.73 37,695.33 37,695.33 Deposit 09/03/2015 Total Deposits and Credits 37,695.33 37,695.33 Total New Transactions 33,890.76 33,890.76 Ending Balance 30,770.97 174,945.92 Rancho-Gucamonga-Eommu nity-&Aar Foundation Reconciliation Summery 1010 - PAL Checking Account, Period Ending 08/31/2015 Beginning Balance Cleared Transactions Checks and Payments - 4 Items Deposits and Credits - 4 Items Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 3 Items Deposits and Credits - 2 items Total Uncleared Transactions Register Balance as of 08/3112015 New Transaction Checks and Payments - 4 Items Deposits and Credits - 3 Items Total New Transactions Ending Balance Aug 31,16 141,794.14 -1,313.86 1,469.78 155.93 141,950.07 -319.70 27,872.60 27,652.90 169,502.97 -2,950.00 8,403.73 5,453.73 174,966.70 n1 Rancho -Cucamonga -Community& Foundation _ Reconciliation Detail 1010 - PAL Checking Account, Period Ending 08/31/2015 Type Date Num Name Cir Amount Balance Beginning Balance 141,794.14 Cleared Transactions Checks and Payments - 4 Items Check 07/15/2015 11091 Cole, Michelle x -225.00 -225.00 Check 07/15/2015 11092 Barag, Taro, Board ... x -53.98 -278.98 Check 07/21/2015 11094 City of Rancho Cum.. x -500.00 -778.98 Check 08/10/2015 11096 Chavona Kirkwood x -534.87 -1,313.85 Total Checks and Payments -1,313.85 -1,313.85 Deposits and Credits - 4 Items Deposit 08/10/2015 x 150.00 150.00 Deposit 08/1012015 x 645.00 795.00 Deposit 08/10/2015 x 664.00 1,459.00 Deposit 09/08/2015 x 10.78 1,469.78 Total Deposits and Credits 1,469.78 1,469.78 Total Cleared Transactions 155.93 155.93 Cleared Balance 155.93 141,950.07 Uncleared Transactions Checks and Payments - 3 Items Check 0813V2015 11097 Penneco -286.00 -285.00 Check 08/31/2015 11099 Gabel & Schubert I... -19.70 -304.70 Check 08/31/2015 11098 City of Rancho Cum.. -15.00 -319.70 Total Checks and Payments -319.70 -319.70 Deposits and Credits - 2 items Deposit 05/31/2015 40.00 40.00 Deposit 08/31/2015 27,832.60 27,872.60 Total Deposits and Credits 27,872.60 27,872.60 Total Uncleared Transactions 27,552.90 27,552.90 Register Balance as of 08/31/2015 27,708.83 169,502.97 New Transactions Checks and Payments - 4 items Check 09/03/2015 11101 City of Rancho Cuc... -1,000.00 -1,000.00 Check 09/03/2015 11100 Lance, Soil & Lung... -950.00 -1,950.00 Check 09/03/2015 11103 City of Rancho Cum.. -500.00 -2,450.00 Check 09/03/2015 11102 City of Rancho Cum.. -500.00 -2,950.00 Total Checks and Payments -2,950.00 -2,950.00 Deposits and Credito - 3 Items Deposit 09/01/2015 280.00 280.00 Deposit 09103/2015 162.00 442.00 Deposit 09/0312015 7,961.73 8,403.73 Total Deposits and Credits 8,403.73 8,403.73 Total New Transactions 5,453.73 5,453.73 Ending Balance 33,162.56 174,966.70 -- Rancho-Cucamonga_Community-&Arts-Foundation- - Reconciliation Summary jolo - PAL Checking Account, Period Ending 09130120/5 Beginning Balance Cleaned Transactions Checks and Payments -13 Items Deposits and Credits -10 Items Total Cleaned Transactions Cleared Balance Uncleared Transactions Checks and Payments - 6 items Deposits and Credits -1 item Total Uncleared Transactions Register Balance as of 0913012015 New Transactions Checks and Payments - 7 Items Deposits and Credits - 9 items Total New Transactions Ending Balance Sep 30,15 141,950.07 -6,218.02 54,381.33 48,163.31 190,113.38 -6,180.87 40.00 -6,140.87 183,972.51 -3,864.39 27,254.87 23,390.48 207,362.99 n Rancho-Curamonga_Gommunity-&Ar s Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 09/30/2016 Type Data Num Name Cir Amount Balance Beginning Balance 141,950.07 Cleared Transactions Checks and Payments -13 Items Check 08/31/2015 11097 Permeco X -285.00 -285.00 Check 08/31/2015 11099 Gabel & Schubert, I... X -19.70 -304.70 Check 08/31/2015 11098 City of Rancho Cuc .. X -15.00 -319.70 Check 09/01/2015 To Print US Bank X -76.14 -395.84 Check 09/03/2015 11100 Lance, Soil & Lung... X -950.00 -1,345.84 Check 09/03/2015 11102 City of Rancho Cuc.. X -500.00 -1,845.84 Check 09/03/2015 11103 City of Rancho Cuc .. X -500.00 -2,345.84 Check 09/09/2015 11105 Arrow Restaurant E .. X -2,468.10 -4,813.94 Check 09/09/2015 11104 John Banac y X -50.00 -4.863.94 Check 09/23/2015 11111 Lance, Soil $ Lung... X -950.00 -5,813.94 Check 09/23/2015 11108 Fund Raisers, Ltd. X -117.88 -5,931.80 Check 0=312015 11110 Gabel & Schubert, I... X -50.56 -5,982.36 Check 09/29/2015 To Print US Bank X -235.66 -8,218.02 Total Checks and Payments -6,218.02 -6.218.02 Deposits and Credits -10 Items Deposit 08/31/2015 X 27,832.60 27,832.60 Deposit 09/01/2015 X 280.00 28,112.60 Deposit 09/03/2015 X 162.00 28,274.60 Deposit 09/03/2015 X 7,981.73 36,236.33 Deposit 09/17/2015 X 40.00 36,276.33 Deposit 09/17/2015 X 1,110.00 37,380.33 Deposit 09/17/2015 X 1,565.00 38,951.33 Deposit 0923/2015 X 14,500.00 53,451.33 Deposit 09242015 X 40.00 53.491.33 Deposit 10/132015 X 890.00 54,381.33 Total Deposits and Credits 54,381.33 54,381.33 Total Cleared Transactions 48,163.31 48,163.31 Cleared Balance 48,163.31 190,113.38 Uncleared Transactions Checks and Payments - 6 items Check 09/032015 11101 City of Rancho Cur— -1,000.00 -1,000.00 Check 09/092015 11106 Arrow Restaurant E .. -2,468.10 -3,468.10 Check 09/092015 11107 Department of Justice -20.00 -3,488.10 Check 09232015 11109 City of Rancho Cum.. -42.77 -3.530.87 Check 09282015 11113 inland Valley Emer... -2,500.00 -6,030.87 Check 092=015 11112 Janis DeMaine -150.00 -6.180.87 Total Checks and Payments -8,180.87 -6,180.87 Deposits and Credits -1 Item Deposit 05/312015 40.00 40.00 Total Deposits and Credits 40.00 40.00 Total Uncleared Transactions -6,140.87 -8,140.87 Register Balance as of 09/302015 42,022.44 183,972.51 New Transactions Checks and Payments - 7 items Check 10/082015 11114 Cristina Gorka -700.00 -700.00 Check 10/082015 11115 Minuteman Press of... -93.42 -793.42 Check 10/102015 11117 John Arnold -500.00 -1,293.42 Check 10/102016 11118 Jordan Preston -500.00 -1,793.42 Check 10/102015 11116 John Arnold -300.00 -2,093.42 Check 10/132015 11119 Ul Stitch Embroidery -1,270.97 -3,364.39 Check 10/132015 11120 Cristina Gorka -500.00 -3,864.39 Total Checks and Payments -3,864.39 -3,864.39 Rancho -Cucamonga -Community -&Arts -Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 0913012015 Type Date Num Name Or Amount Balance Deposits and Credits - 9 items 1,.00 1,528.00 Deposit Deposit 10/01/2015 10/01/2015 4,0000a.0a 5,528.00 Deposit 10/01/2015 5,128.13 5,760.00 10,656.13 16,416.13 Deposit Deposit 10/01/2015 10/13/2015 485.00 16,901.13 Deposit 10/13/2015 1,500.00 1,685.02 18,401.13 20,086.15 Deposit Deposit 10113/2015 10/13/2015 3,070.72 23,156.87 Deposit 10/13/2015 4,098.00 27,254.87 Total Deposits and Credits 27,254.87 27,254.87 Total New Transactions 23,390.48 23,390.48 Ending Balance 66,412.92 207,36299 f'7 e Rancho- Cucamonga- Community- &Arts -Foundation — Reconciliation Summary 1010 - PAL Checking Account, Period Ending 10/30/2015 Oct 30,16 Beginning Balance Cleaned Transactions Checks and Payments -14 items Deposits and Credits -15 Items Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 8 items Deposits and Credits -1 item Total Uncleared Transactions Register Balance as of 1013012015 New Transactions Checks and Payments -1 Item Total New Transactions Ending Balance 190,113.38 -10,679.26 37,352.87 26,673.61 216,786.99 -19,877.91 40.00 -19,837.91 196,949.08 -988.81 -988.81 195,960.27 rancho-Cucamonga-CommunityL &-Art& Foundation --- Reconciliation Detail 1010 - PAL Checking Account, Period Ending 10/30/2015 Type Date Num Name Or Amount Balance 190,113.38 Beginning Balance Cleaned Transactions Checks and Payments -14 Items Check 09/03/2015 11101 City of Rancho Cum.. X -1,466.10 -1,468.10 Check 09/09/2015 11108 Arrow Restaurant E... X -2, -3,488.10 10 -3,530.87 Check 09/09/2015 11107 Department of Justice X X -20.10 -20.00 -00.00 -6,030.87 Check 09/23/2015 09/28/2015 11109 11113 City of Rancho Cum.. Inland Valley Emer... X -2,500.00 8,030.87 Check Check 09/28/2015 11112 Janis DeMaine X A50.00 -6.180.87 -6,880.87 Check 10/08/2015 Check 10/08/2015 11114 11115 Cdstina Gorka Minuteman Press of... X X -700.00 -93.42 -6,974.29 Check 10/10/2015 11117 John Arnold X X -500.00 -500.00 -7,474.29 -7,974.29 Check 10/10/2015 Check 10/10/2015 11118 11116 Jordan Preston John Arnold X -300.00 -8,274.29 Check 10/13/2015 11119 Ul Stitch Embroidery X -1,270.97 -9,545.28 -10,045.26 Check 10/13/2015 11120 Cristina Gorka X X -500.00 -634.00 -10,67926 Check 10/29/2015 011110 US Bank Total Checks and Payments -10,679.26 -10,67926 Deposits and Credits - III items X 1,528.00 1,528.00 Deposit 10/01/2015 X 4,000.00 5,628.00 Deposit 10/01/2015 X 5,128.13 10,658.13 Deposit 10/01/2015 X 5,760.00 16,416.13 Deposit 10/01/2015 X 485.00 18,401.13 Deposit 10/13/2015 X 1,685.02 Deposit 10113/2015 X 1,685.02 20,08.15 23,166.87 Deposit 10/1312015 X 27,154.87 Deposit 10/13/2015 X 4,098.00 28,264.87 Deposit 10113/2015 X 1.000.00 1,293.00 28,547.87 Deposit 10/19/2015 X 28,547.87 Deposit 10/22/2015 X 635.00 4,635.00 33,182.87 Deposit 10/22/2015 X 700.00 2.87 34,732 Deposit 10/27/2015 X 60.00 3, 87 Deposit 10/27/2015 X 2,820.00 37,352.87 Deposit 10/27/2015 Total Deposits and Credits 37,352 87 37,352 87 26,673.61 26,673.61 Total Cleared Transactions 26,673.61 216,786.99 Cleared Balance Uncleared Transactions Checks and Payments - 8 Check 10/22/2015 items 11122 Champion Awards ... -829 44 -829 44 -1,193 48 Check 101=015 11123 City of Rancho Cum.. Minuteman Press of... _384 04 -93.42 -1,266.90 Check 10/2212015 Check 10/27/2015 11121 011104 Mumolo, Annette -116.21 -16,628.98 -1,403.11 -18,032.09 Check 10/29/2015 011105 Red Hill Country Club _1,628 71 -18,032 80 Check 10/29/2015 011108 Mark Rivera _94.71 555 -19,746.80 Check 10/29/2015 10/29/2015 011107 011106 Sandra Sanchez Champion Awards ... _96 -19,843.3 91 Check -19,877.91 -19,877.91 Total Checks and Payments Deposits and Credits -1 Item 40.00 40.00 Deposit 05/31/2015 40.00 40.00 Total Deposits and Credits -19,837.91 -19,837.91 Total Uncleared Transactions 6,835.70 196,949.08 Register Balance as of 10/30/2015 m. - Rancho -Cucamonga -Community- Art&FoundaOon Reconciliation Detail 1010 • PAL Checking Account, Period Ending 10/30/2015 Type Date Num Name Or Amount Balance New Transactions Checks and Payments -1 item Check 11/0212015 011109 Ul Stitch Embroidery-988.81-988.81 Total Checks and Payments-988.81-988.81 Total New Transactions-988.81-988.81 Ending Balance 5,8".89 195,960.27 Rancho Cucamonga Community & Arts Foundation Reconciliation Sumin, ary 1010 - PAL Checking Account, Period Ending 11/3012015 Nov 30, 15 Beginning Balance 216,786.99 Cleared Transactions Checks and Payments -18 items -55,633.88 Deposits and Credits -10 items _ 99,553.92 Total Cleaned Transactions 43,920.04 Cleaned Balance 260,707.03 Uncleared Transactions Checks and Payments - 7 items -4,180.69 Deposits and Credits -1 item 40.00 Total Uncleared Transactions -4,140.69 Register Balance as of 1113012016 256,566.34 Now Transactions Checks and Paymenf - 2 items -13,000.00 Deposits and Credits - 5 Items 16,438.46 Total New Transactions 3,438.46 Ending Balance 260,004.80 Pi Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 11/30/2015 Type Date Num Name Cir Amount Balance Beginning Balance 216,786.99 Cleared Transactions Checks and Payments -18 items Check 10/22/2015 11122 Champion Awards ... X -829.44 -829.44 Check 10/22/2015 11123 City of Rancho Cur... X -364.04 -1,193.48 Check 10/22/2015 11121 Minuteman Press of... X -93.42 -1,286.90 Check 10/27/2015 11124 Mumalo, Annette X -116.21 -1,403.11 Check 10/29/2015 11125 Red Hill Country Club X -16,628.98 -18,037-09 Check 10/29/2015 11128 Mark Rivera X -1,714.71 -19,746.80 Check 10/29/2015 11127 Sandra Sanchez X -96.55 -19,843.35 Check 10/29/2015 11126 Champion Awards ... X -34.56 -19,877.91 Check 11/02/2015 11129 Ul Stitch Embroidery X -988.81 -20,868.72 Check 11/04/2015 11131 Idexx Laboratories X -13,636.68 -34,503.40 Check 11/04/2015 11130 City of Rancho Cuc... X 762.00 -35,265.40 Check 11/05/2015 ELEC... American Express ... X -86.00 -35,351.40 Check 11/18/2016 11135 City of Rancho Cuc... X -11,472.00 -46,823.40 Check 11/18/2015 11134 City of Rancho Cur... X -4,187.00 -50,990.40 Check 11/18/2015 11139 City of Rancho Cur.. X -1,793.48 -52,783.88 Check 11/18/2015 11145 City of Rancho Cur... X -1,500.00 -54,283,88 Check 11118/2015 11136 City of Rancho Cum.. X -1,170.00 -55,453.88 Check 11/18/2015 11144 City of Rancho Cuc .. X -180.00 -55,633.88 Total Checks and Payments -55,633.88 -55,633.88 Deposits and Credits -10 items General Journal 11/05t2014 LSIA.. Animal Center Donor X 0.00 0.00 Deposit 11/04/2015 X 629.00 629.00 Deposit 11/04/2016 X 762.00 1,391.00 Deposit 11/04/2015 X 57,385.00 58,776.00 Deposit 11/12/2015 X 0.00 58,776.00 Deposit 11/18/2015 X 4,010.00 62,786.00 Deposit 11/18/2015 X 19.673.48 82,459.48 Deposit 12M712015 X 16,990.43 99,449.91 Deposit 12/21/201�5 X 6.51 99,458.42 Deposit 12/21/2015 X 97.50 99,553.92 Total Deposits and Credits 99,553.92 99,553.92 Total Cleared Transactions 43,920.04 43,920.04 Cleared Balance 43,920.04 260,707.03 Uncleared Transactions Checks and Payments - 7 Items Check 11/18/2015 11140 City of Rancho Cuc... -2,024.58 -2,024.58 Check 11/18/2015 11133 Rancho Cucamong... -500.00 -2,524.58 Check 11/18/2015 11143 Howard Elementary -471.30 -2,995.88 Check 11/18/2015 11142 Newman Elementary 400.00 -3,395.88 Check 11/18/2015 11138 Graphics Factory Pr... -349.81 -3,745.69 Check 11/18/2015 11141 Rustic Lane Eleme... -246.00 -3,991.69 Check 11/18/2015 11137 Clearwater Graphics -189.00 -4,180.69 Total Checks and Payments -4,180.69 -4,180.69 Deposits and Credits -1 item Deposit 05/31/2015 40.00 40.00 Total Deposits and Credits 40.00 40.00 Total Uncleared Transactions -4,140.69 -4,140.69 Register Balance as of 11/30/2015 39,779.35 256,566.34 New Transactions Checks and Payments - 2 Items Check 12/01/2015 11147 City of Rancho Cur... -10,000.00 -10,000.00 Check 12/01/2015 11146 VSEC Thousand 0... -3,000.00 -13,000.00 Total Checks and Payments -13,000.00 -13,000.00 Deposits and Credits - 5 items Deposit 12/01/2015 171.18 171.18 Deposit 12/01/2015 257.00 428.18 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 • PAL Checking Account, Period Ending 11/30/2015 Type Date Num Deposit 12/21/2015 Deposit 12/21/2015 Deposit 12/21/2015 Total Deposits and Credits Total New Transactions Ending Balance Name Cir Amount Balance 150.00 578.18 779.00 1,357.18 15,081.28 16,438.46 16,438.46 16,438.46 3,438.46 3,438.46 43,217.81 260,004.80 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1010 - PAL Checking Account, Period Ending 12/31/2015 Dec 31,15 Beginning Balance 260,707.03 Cleared Transactions Checks and Payments - 9 Items-17,180.69 Deposits and Credits - 7 items 19,503.46 Total Cleared Transactions 2,322.77 Cleared Balance Uncleared Transactions Checks and Payments - 4 items Deposits and Credits -1 Item Total Uncleared Transactions Register Balance as of 12/31/2015 New Transactions Checks and Payments -1 Item Total New Transactions 263,029.80 -2,274.45 40.00 -2,234.45 260,795.35 -2,049.00 -2,049.00 Ending Balance 258,746.35 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 12/31/2015 Type Data Num Beginning Balance Cleared Transactions Checks and Payments - 9 items Check 11/18/2015 11140 Check 11/18/2015 11133 Check 11/18/2015 11143 Check 11/18/2015 11142 Check 11/18/2015 11138 Check 11/18/2015 11141 Check 11/18/2015 11137 Check 12/01/2015 11147 Check 12/01/2015 11146 Total Checks and Payments Deposits and Credits - 7 items Deposit 12/01/2015 Deposit 12/01/2015 Deposit 12/2112015 Deposit 12121/2015 Deposit 12/21/2015 Deposit 12/22/2016 Deposit 12/22/2015 Total Deposits and Credits Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 4 items Check 12/21/2015 11150 Check 12/21/2015 11148 Check 12/21/2015 11151 Check 12/21=15 11149 Total Checks and Payments Deposits and Credits -1 Item Deposit 05/31/2015 Total Deposits and Credits Total Uncleared Transactions Name Or Amount Balance 260,707.03 City of Rancho Cuc... X -2,024.58 -2,024.58 Rancho Cucamong... X -500.00 -2,524.58 Howard Elementary X -471.30 -2,995.88 Newman Elementary X -400.00 -3,395.88 Graphics Factory Pr... X -349.81 -3,745.69 Rustic Lane Eleme... X -246.00 -3,991.69 Clearwater Graphics X -189.00 -4,180.69 City of Rancho Cuc... X -10,000.00 -14,180.69 VSEC Thousand 0... X -3,000.00 -17,180.69 -17,180.69 -17,180.69 City of Rancho Cue .. Jurupa Unified Sch... John Adams Eleme... Graphics Factory Pr... Register Balance as of 12/31/2015 New Transactions Checks and Payments -1 Item Check 01/05/2016 11152 Altru, LLC Total Checks and Payments Total New Transactions Ending Balance X- 171.18 171.18 X 257.00 428.18 X 150.00 578.18 X 779.00 1,357.18 X 15,08128 16,438.46 X 295.00 18,733.46 X 2,770.00 19,503.46 19,503.46 19,503.46 2,322.77 2,322.77 2,322.77 263,029.80 -1,738.00 -1,738.00 -316.20 -2,054.20 -196.49 -2,250.69 -23.76 -2,274.45 -2,274.45 -2,274.45 40.00 40.00 40.00 40.00 -2,234.45 -2,234.45 88.32 260,795.35 -2,049.00 -2,049.00 -2,049.00 -2,049.00 -2,049.00-2,049.00 -1,960.68 258,746.36 0 THIS PAGE LEFT BLANK INTENTIONALLY Financial Reports— FY 2015/2016 LAW Account Reconciliation Summary and Detail July 1, 2015 through January 1, 2016 A Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 07/01/2015 Jul 1, 15 Beginning Balance 432,390.90 Cleared Balance 432,390.90 Register Balance as of 07/01/2016 432,390.90 Ending Balance 432,390.90 M, Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 07/01/2015 Type Date Num Beginning Balance Cleared Balance Register Balance as of 07/01/2015 Ending Balance Name Clr Amount Balance 432,390.90 432,390.90 432,390.90 432,390.90 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 08/0112016 Aug 1,15 Beginning Balance 432,390.90 Cleared Transactions Deposits and Credits -1 Item 1,122.76 Total Cleared Transactions 1,122.76 Cleared Balance 433,513.66 Register Balance as of 08/01/2015 433,513.66 Ending Balance 433,513.66 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 - LAIF Account, Period Ending 08/01/2015 Type Data _Num Name Cir Amount Balance Beginning Balance Cleared Transactions Deposits and Credits -1 Item Deposit 07/14/2015 Total Deposits and Credits Total Cleared Transactions Cleared Balance Register Balance as of 0=112015 Ending Balance X 1,122.76 1,122.76 1,122.76 1,122.76 1,122.76 1,122.76 1,122.76 433,513.66 ...... �e AZQ 94Q AA 1,122.78 433,513.55 Type Beginning Balance Cleared Balance Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 09101/2015 Date Num Name Cir Register Balance as of 09/01/2015 Ending Balance Amount Balance 433,513.66 433.513.66 433.513.66 433,613.66 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 09/01/2015 Sep 1,15 Beginning Balance 433,513.66 Cleaned Balance 433,513.66 Register Balance as of 0910112015 433.513.66 Ending Balance 433,513.66 P' Rancho Cucamonga Community & Arta Foundation Reconciliation Summary 1030 • LAIF Account, Period Ending 10/01/2015 Oct 1,15 Beginning Balance 433,513.66 Cleared Balance 433,513.66 Register Balance as of 10/01/2016 433,513.66 Ending Balance 433,513.66 Rancho Cucamonga. Community &Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 10/01/2015 Type Date Num Beginning Balance Cleared Balance Register Balance as of 10/01/2015 Ending Balance Name Clr Amount Balance 433,513.66 433,513.66 433,513.66 433,513.66 Rancho- Cucamonga Community -&Arty Foundation Reconciliation Summary 1030 • LAW Account, Period Ending 11101/2015 Nov 1,16 Beginning Balance 433,513.66 Cleaned Transactions Deposits and Credits -1 item 348.95 Total Cleared Transactions 348.95 Cleared Balance 433,86Z61 Register Balance as of 11/01/2015 433,862.51 Ending Balance 433,862.61 Rancha Cucamonga -Community-.& Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 11101/2015 Tvoe Date Num eeginning maiance Cleared Transactions Deposits and Credits -1 Item Deposit 10/14/2015 Total Deposits and Credits Total Cleared Transactions Cleared Balance Register Balance as of 11101/2015 Ending Balance Name Clr Amount Balance 433,513.66 x 348.95 348.95 348.95 348.95 348.95 348.95 348.95 433,862.61 348.95 433,86181 348.95 433,882.61 n Rancho Cucamonga Community & Arts Foundation Reconciliation SUmmary 1030 - LAW Account, Period Ending 12/01/2015 Dec 1, 16 Beginning Balance 433,862.61 Cleared Balance 433.862.61 Register Balance as at 12101/2016 433,862.61 Ending Balance 433,862.61 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAIF Account, Period Ending 12/01/2015 Type Date Num Beginning Balance Cleared Balance Register Balance as of 12/01/2015 Ending Balance Name Cir Amount Balance 433.662.61 433.862.61 433.862.61 433,862.61 Rancho Cucamonga Community & Arts Foundation Reconciliation Summery 1030 • LAIF Account, Period Ending 01/01/2016 Jan 1, 16 Beginning Balance 433.862.61 Cleared Balance 433,862.61 Register Balance as of 01/01/2016 433,862.61 Ending Balance 433,862.61 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAIF Account, Period Ending 01/01/2016 Type Date Num Name Cir Amount Balance Beginning Balance 433,862.61 Cleared Balance 433,862.61 Register Balance as of 01/01/2016 433,862.61 Ending Balance 433,862.61 M THIS PAGE LEFT BLANK INTENTIONALLY Financial Reports — FY 2015/2016 UnionBanc Investment Report and statements July 1, 2015 through November 30, 2015 Rancho Cucamonga Community & Arts Foundation UnionBanc Investment Summary Report Change in Fair Beginning Balance Purchases Value Ending Balance May 2015 June 2015 July 2015 August 2015 September 2015 October 2015 November 2015 December 2015 , 0.00 2,352,117.50 2,345,422.00 2,346,525.50 2,347,337.50 2,355,24650 2,354,568.50 2,353,114.00 2,348,425.00 3,692.50 -6,695.50 1,103.50 812.00 7,909.00 -678.00 -1,454.50 2,352,117.50 2,345,422.00 2,346,525.50 2,347,337.50 2,355,246.50 2,354,568.50 2,353,114.00 January 2016 0.00 February 2016 0.00 March 2016 0.00 April 2016 0.Q0 May 2016 0.00 June 2016 0.00 July 2016 0.00 August 2016 0.00 September 2016 October 2016 0.00 0.00 November 2016 0.00 December 2016 0.00 Notes: 1) This summary report is extracted from the monthly investment services report received from UnionBanc. 2) This report summarizes the monthly investment activity for investments held with UnionBanc ( Acct # WBB-022293) 3) This report should be read/reviewed in conjunction with the monthly statements from UnionBanc. 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J f . 1 I I' Y■ 4'' �� . i -1 I f r•_ 7 � 7�y7 y■ STAFF REPORT COMNIUN= SERVICES DEPARTMENT Date: January 27, 2016 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA By: Susan Sluka Kelly, Cultural Arts Manager Subject: Recap of 2015 Golf Tournament Financials and Recommendations for 2016 RECOMMENDATION This report is to provide a brief review of the 2015 Tournament and Financials. Staff recommends that the Foundation Board consider the proposed date held at Red Hill Country Club for the 2016 Tournament for approval. BACKGROUND The RCCAAF's 2015 Golf Tournament was held at Red Hill Country Club on Monday, October 26th. This year's committee secured 29 separate sponsors, both for golfing and non -golfing levels, ranging from $500 - $10,000 which generated nearly $59,000 in sponsorship revenues. Other income generated directly from the golfing attendees included $1,620 in golf packages, $1,460 in raffle tickets, $1,370 from silent auction bids, and $1,060 though single dinner tickets and donations. Overall, the tournament generated $64,385 in total revenues, just $615 short of the budgeted goal of $65,000. However, savings in expenses greatly outweighed the minor shortfall in revenue. The event expenses totaled $23,640, creating a savings of $4,920 from the $28,560 approved budget. With revenue and expenses combined the 2015 Golf Tournament netted $40,745, which was $4,305 greater than the anticipated net goal of $34,440. The 2015 tournament committee, headed by Committee Chair Mark Rivera, with members Paula Pachon, Peter Bryan, Al Arguello and Thomas Galindo also included the addition of several cultural center staff, thereby eliminating the contract expense of the proposed Event Manager. The staff element provided consistency in communication and record keeping, coordinated all marketing and print materials, assisted with board members with sponsorships and auction donations, negotiated food and beverage, secured the lunch donation, and effectively coordinated the check in, raffle, auction and event set up and tear down. This allowed the Committee Members to focus on securing sponsorships and auction item donations, which proved quite successful. The combined efforts of board members and staff on the committee provided one of the most well organized and financially successful golf tournament in over five years. While the 2015 Tournament was considered an overall success, it is worth noting that it has not shown much growth in sponsorship and golfing participation over the past few years, with less golfers playing this year than in years past. The Committee will continue to evaluate the pricing, sponsorship benefits, event activities and timeline to encourage increased sponsorships and greater participation in future tournaments. 1 I - I . ..• FI 1 1 _ ■ _Ilit- r '■- FI I 1 r _ I p _ I PIS L i rr1 -�l I' I y■� I -I� r . I ■ _ tit • :. 1 I J I ` 1 Irk- L of , . o(I I or PF IL J or J I - 1 - _ I■ r ■ I_ i I. wl !31 �•+yJ T`J 1 7 �7 , r ��r7�J1 1 1 Ir 1 ti r ■ � 7,�Y _ 1 _ 1 1 ' ^r I . C2 j_—Eme ' ,��I, is 1 — � ` ■ � � %iilt � RECAP OF 2015 Gcn.r ToURNAMEN'r FINANCLV.s ANr) RF'(:o rNrFNI)XI'IONs FOR 2016 ANu.%RY 27, 2016 P,\GF 2 The Red Hill Country Club has tentatively held Monday, October 24, 2016 for the RCCAAF's 2016 Tournament. Available dates at the Country Club are extremely limited and October 24th was the only date open during the RCCAAF's preferred autumn timeframe. It is recommended that the Board consider and approve the date and location for the upcoming event. Mark Rivera has agreed to chair the 2016 Tournament encouraging the participation and renewal of the 2015 committee members, as well as any other interested board members. The Golf Committee will regroup and begin committee assignments in March. For Board Member reference, the 2015 Golf Tournament Profit & Loss Report is attached. Respectfully submitted, `C ep X�asv--- Nettie Nielsen Community Services Director Attachment: 2015 Golf Tournament Financials P1 I I I I r I• ■ IS ■•J II _I _ I I -1 ■�� ■ J- - - •� TI ■ - I 1-I ' r- ■ � or J 11 j _ 1 � AN ■ 1 1 1 ■ I _ I 1 r 1 1 i I i r _ I I I 1 1 ■ L_ J 1 I ,+ � ■ i _ _. 7 I` L ' 1 _ ■ 1 1 11 • J_ r _ 1 1 ' 1 ■ �� _ IF 1_ _ . ' ^ 1 I . • 1 I 1 I J I 1 •' � • �� Ir ^_ I ' Lki I '1 0 4iii, 1-0 Elm 0 1 Vi Li 0 Er I I I•� L■ ~ � 11 I �)� _ ' 1 1 �_ ■ 1 �_ _ r ' I I 1 L I1 1 _ . l� �` ■ I 1 1 ■ I 0 IF X - ' CoxaiuNny SERVICES DEPARTMENT i Date: January 27, 2016 t' To: Rancho Cucamonga Community & Arts Foundation ANCxo From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: DISCUSSION OF SPECIAL TOPICS OR TRAINING FOR THE EXTENDED BOARD MEETING ON APRIL 27, 2016 RECOMMENDATION Staff recommends that the Foundation Board discuss which special topics or training they would like included for the extended portion of the meeting on the April 27, 2016 meeting agenda. BACKGROUND In lieu of an all -day workshop the Board has opted for an "extended" meeting to be held on Wednesday April 27, 2016. The meeting will be structured as follows: a 2 — 5 p.m. Special Topics aimed at long term visioning and planning OR Training 5 — 7 p.m. Regular Board meeting We will schedule breaks as needed and have our usual dinner meal. The Board should discuss if they would rather the extra time be spent on training or in- depth discussions. In order to make sure enough time is allotted it is preferable to choose one or the other. If training is preferred the board should discuss a topic and/or potential trainer/speaker and budget. If in-depth discussion is preferred topics for consideration should be discussed (i.e. Major Gift Campaign, etc). The topics should be those that require longer discussions than are practical at the regular board meeting. If the entire time is not needed, the time frame can be adjusted, or the Regular Board meeting can be advertised to begin earlier. Respectfully submitted, (W(�' Xlos)�'. Nettie Nielsen Community Services Director I I I FRI 77 - r ■I ■ 'Art 1 _ 1■ I _� ■ i I t ,wry 7 ■ ` L li I r• ` _ r ri'ram_ ' I _ - 91 ■ - r ILL S �-■ 1� ■ _ 1 i` 1 �r Aft STAFF AFF REPORT CoNmiuNrTY SERVICES DEPARTINfENT Date: January 27, 2016 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: APPOINTMENT OF AN AD HOC COMMITTEE TO REVIEW AND RECOMMEND PROCESSES FOR DONATION TRACKING AND RECOGNITION RECOMMENDATION Staff recommends that the Foundation Board discuss the possible creation of a short term Ad Hoc Committee to review and recommend processes for donation tracking and recognition and appoint approximately 3 members if such a committee is formed. BACKGROUND The PAL Campaign was a joint capital fund raising effort of the Community Foundation (name at the time) and the Library Foundation. The Campaign raised significant dollars for the Cultural Center construction and for the creation of an endowment for programs. Eventually, the PAL campaign dissolved and the two Foundations received their share of the remaining funds. As a part of that campaign, the Foundations created "Spot Light Donors" at various levels based on their level of contribution: • Pearl $5,000 - $9,999 • Sapphire $10,000 - $24,999 • Ruby $25,000 - $49,000 • Emerald $50,000 - $99,000 • Diamond $100,000+ Significant in -kind donations were also recognized based on the value of the donation. The donations are recognized on the Donor Wall in the Playhouse Lobby and in speck marketing materials. While many of the original donors gave `one-time" gifts (and some strictly for the Library), some have continued giving. Significant gifts have been tracked and if the donor reaches the "next level' we have changed their designation. Smaller contributions, or donations to auctions and the like were not always tracked or reported as an accumulation of the original PAL donation. As this recognition is important in donor stewardship and relations, the Major Gift Committee should have involvement in assisting with reviewing and recommending the process to be followed. Staff recommends that a temporary ad hoc committee be formed to work with the Major Gift Committee and staff and return to the full board at the April or June meeting with any recommendations. As there are many nuances to this issue, full board discussion of recommendations is not practical or required at the January meeting, but if a smaller committee can be formed and begin focused efforts they can report to the Executive Committee and then the full board in the coming months. Respectfully submitted, �VdYJ IV�� Nettie Nielsen Community Services Director - 1 - I I I I `,-J Lam, I I IQ F I I I~ . r'• ,J I II I �I 1 I J I I f I Ir I II _�I _r:• I `- I QL I Ill! Orr I mr Col I II �.r - I - L1 _I ■ -� I I _ 1 1 I ■ ■^ 1� I r STAFF REPORT CONIMUNny SERVICES DEPARTMENT Date: January 27, 2016 'E To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: UPDATE ON 2015 FUNDRAISING GOALS AND PRELIMINARY DISCUSSION OF 2016 FUNDRAISING GOALS RECOMMENDATION No action is required on this item. BACKGROUND As part of the Extended Board meeting in April 2015 the Board adopted fundraising goals for fiscal year 2015/16 to be included in the budget. The attached report contains an update on those goals with actual figures if the fundraiser has been held, and 2015 results if it has not. At the April 2016 Extended Meeting the Board will adopt new goals. The Board may wish to have some preliminary discussion on future fundraising goals taking into consideration this past year's achievements. Respectfully submitted, �\46ffi 6 -Kl d Szt"--' Nettie Nielsen Community Services Director Attachment: 2015.16 Fundraising Plan Updated 4 r 1I -I _ � � I � `•y _� �■ _ � � � .. � r �; I _ ram. �� i ~-- � � - •• 1 I - � I I I I A M—WA -TTY & WSFOUNDATION 2015-16 FUNDRAISING GOALS Adopted by Board of Directors April 22, 2015 GOLF TOURNAMENT -Largest event, requires biggest board commitment Date/Location October 26, 2015 Fundraising Goal Actual $46,000 ($36,440 budgeted) $40,744 Actual MAJOR GIFT COMMITTEE -Gifts $5,000 and above and naming rights Date/Location Fundraising Goal Actual N/A $5,000 $0 PARTY TRAIN EVENTS - Events hosted by Board members Event Cinco de Bunco (May 2016) Casino Night (May 2016) Fundraising Goal Actual or 2015 Total $1,600 $2,475 (2015) $9,000 ($15,500 budgeted) $13,234 (2015) Quakes Night (Sept 2015) $1,200 $2,660 Actual TOUR DE FORK - Se!/ 200+ tickets, keep a# proceeds minus sponsorship of $2, 000 Date/Location Fundraising Goal Actual June 11, 2015NG $6,000 ($8,000 budgeted) $9,639 (2015) OTHER EVENTS/FUNDRAISING IDEAS Event/ideas Fundraising Goal Actual Quakes Strike Out Promo $5,000 $6,070 Actual Give BIG SB $1,000 Total 2015/16 Fundraising Summary $414 Actual Event/Other Fundraising Goal Actuals Golf Tournament M $46,000 ($36,440 budgeted) $40,744 Major Gift Campaign $5,000 $0 Party Train Events $11,800 $18,369 Tour de Fork $6,000 $9,639 Other Events $6,000 $6,484 TOTAL GOAL $74,800 $75,236 STD' REPoRT COIF MUNM SERVICES DEPARTMENT e Date: January 27, 2016 To: Rancho Cucamonga Community & Arts Foundation �RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA By: Susan Sluka Kelly, Cultural Arts Manager Subject: Consideration of Request for Support for Playhouse Programs for 2016/17 Season and Reallocation of Funds for 2015116. RECOMMENDATION Staff recommends that the Foundation Board review requested funding allocation for support of Victoria Gardens Cultural Center & Lewis Family Playhouse programs for the 2016/17 Season for approval. Staff also requests Board consideration for a recommendation to redirect funding allocations for Foundation supported events and programs for the 2015/16 fiscal year. BACKGROUND For the past eight years the RCCAAF Giving Committee had considered and recommended funding allocations to support performing arts programming at the Lewis Family Playhouse &Victoria Gardens Cultural Center for the upcoming fiscal year/season. This funding has provided essential financial support to the Cultural Center's MainStreet Theatre Company (theatre for young audiences), Rancho Cucamonga Community Theatre, Guest Artist Series, World Music Concert Series, Blackbox Productions, and ticket subsidy for family audiences through Foundation Family Saturdays and Foundation Family Flex Packs, offering reduced ticket prices for MainStreet Theatre productions. Additionally, the Committee has recommended to provide financial support for the annual art show and exhibit by the Associated Artists of the Inland Empire (held at the Cultural Center) as well as mini grants to local high school arts programs and small scholarships for graduating senior arts students. In the past eight years, annual funding support by the RCCAAF to arts programming at the Cultural Center and other local arts entities have ranged from $51,000 to $80,500. With the recent restructuring of the Giving Committee to focus only on the Sponsorship and Scholarship programs, staff has prepared recommendations for Lewis Family Playhouse program support for board consideration. Without the financial support from the Foundation, the Cultural Center would have no choice but to reduce or eliminate current programs offered. These requests are brought forward in January so that the appropriate recognition can be placed in the season brochure and any sponsorship subsidies can be included in our City budgets (which are due in early February). Any amounts approved at the January board meeting will also be included in the Foundation's 2016/17 budget, presented to the Board in June. CONSIDER —ION OF REQUEST FOR SUPPORT FOR PLAYI (OUSE PROGRAMS FOR 2016/17 SE.\SON AND RE.II.LOCATION OF FUNDS FOR 2015/16. JANUARY 27, 2016 PAGE 2 For fiscal year 2016i17, staff requests support in the amount of $60,000 to be dispersed for Cultural Center programming as follows: Amount Program $10,000 Sponsorship Support -for Guest Artist Series (2 Shows TBD) $7,500 Sponsorship Support for Rancho Cucamonga Community Theatre (2 Shows) $7,500 Sponsorship Support for Broadway at the Gardens (1 Show) $5,000 General Program Support for MainStreet Theatre Company (3 Shows) $15,000 Sponsorship/Ticket Support for "Foundation Family Saturdays" and "Foundation Family Flex Packs", providing a reduced ticket price for families $ 5,500 Support for School attendance to assist with bussing cost for Title 1 Schools $ 9,500 Sponsorship of 2016 Summer World Music Concert Series (3 Concerts) $60,000 Total Funding Support Requested to be included in 2016i17 budget This request does not include funding support for programs other than at the Cultural Center. The RCCAAF allocation for school based programs and art show support will be considered and discussed at the April 2016 Board Meeting. Requests for the Sponsorship and Scholarship programs will be made by the Giving Committee as part of the Foundation's budget process. For Fiscal Year 2015i16, the board had approved budgeted allocations for support of Playhouse programming and RCCAAF events in April 2015. However, unforeseen changes in programming and event expenses will result in a cost savings to the Foundation's program support efforts. The savings are due to the cancellation of Dragonfly Orchestra in the Playhouse Season, a Foundation sponsored performance where $4,000 was allocated, and a cost savings from the 2015 World Music Concert Program where expenses came in $2,100 under budget. The total savings from these two programs total $6,100. Without increasing approved program budget, adjustments within the budget is requested. Staff proposes the following adjustments to the Foundation's current budget: increase Foundation Family Saturday & Foundation Family Flex Pack support by $2,500 In past years, this program was allocated $15,000 to support family ticket safes for three MainStreet Theatre Company productions. Last year, MainStreet only producd shows, rather than three, and the funding requested as reduced to $12,500as aeesultt.. This season, MainStreet returned to produce a three show series but the ticket support funding was not reinstated to the previous amounts. With the great success of Elephant & Piggie sales, Foundation support for opening night and family flex packs exceeded the allotment and cut into the funds for two remaining shows in the season. Staff requests the approval to submit payment for ticket support up to $15,000 for the 2015/16 Season. As always, only the amount needed to subsidize the tickets is utilized and is billed after the completion of the shows. CONSIDERATION OF REQUEST FOR SUPPORT FOR PL.\YIIOUSE PROGRAMS FOR 2016/17 SE.\SON AND REALLOCATION OF FUNDS FOR 2015/16. ANUARY 27, 2016 PAGE 3 Reallocate Dragonfly Orchestra Sponsorship to Support to Cherry Poppin' Daddies performance for Donor Development. With the cancellation of Dragonfly Orchestra, staff requests that the Foundation redirect $2,400 (of the $4,000 sponsorship) toward the season closing show, Cherry Poppin' Daddies — The Rat Pack Tribute on Saturday, June 4t' and establish the evening show as a donor and board development opportunity allowing Board Members to 'invite guests to attend the show, with the possibility of hosting a pre -show reception. As part of the sponsorship, the Playhouse will offer up to 100 tickets to the Foundation for this purpose. Lastly, at the September 2015 board meeting, an increase of $1,200 expense to the annual Donor Awards Event planned for January 8, 2016 was approved. The savings, as indicated in the previous page, will cover both the requested reallocations as well as the increase in the donor awards event budget. Basically, there would be no increase in total program support, but funds reassigned to best suit the Board's and Playhouse's needs and priorities. To Recap: Budget Program Savings $4,000 Sponsorship Support for Dragonfly Orchestra (cancelled) $2,100 Savings from Sponsorship Supported for 2015 World Music Concert Series $6,100 Total Savings New Program Allocation $2,500 Ticket Subsidy Support for Foundation Family Saturdays & Flex Packs $2,400 Sponsorship Support for Cherry Poppin' Daddies — Rat Pack Tribute, including 100 tickets to the show for board and donor development use $1,200 Previously Approved Increase in Program Expense for 2015 RCCAAF Donor Awards $6,100 Total Reallocation If these changes are approved we will update the mid -year budget accordingly. Respectfully submitted, '1�ea-l-t,b Kvu e,-, (Nettie Nielsen Community Services Director Attachment: Past History of Giving Allocations for Arts Programming M, - M r a 0, ' -1, lff:�. end i +•'Ir r `� Ilk � J . 01, ,t l~ • 1.� , I I I_ I �I ,+ � � J III` r� 7 (� � � � - �■ � I Y, .., `I I 1 ■ �: I _ I I L L ■PF _ I I•. I itr ' -� f ■ J I ' I I I 1 .. 4 _ -2119. 1- L I � _ .� � _ :� I ■ -fir_~ I -- I JUJIM r A., _ W.M.- 'm STD REPORT COMMUNITY SERVICES DEP ARimENT i Date: January 27, 2016 + To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: CONSIDERATION OF A REQUEST TO AUTHORIZE ADDING RESTRICTED FUND ACCOUNTS FOR FUTURE FUNDRAISING RELATED TO COMMUITY SERVICES DEPARTMENT PROJECTS RECOMMENDATION Staff recommends that the Board authorize the creation of restricted fund accounts for planned future fundraising efforts. These accounts will only be created as funds are received and are only for Community Services projects. BACKGROUND The City and Community Services Department, as part of the Foundation's mission and Articles of Incorporation, have several restricted fund accounts for fundraising performed by the City. Examples would be the Freedom Courtyard Account, or Senior Legacy Tree, etc. These are funds raised for broad or specific community purposes not related to the Lewis Family Playhouse. These funds are allowable by Board rules and our past practices. During the next year the City will be embarking on new fundraising activities, focusing on naming rights. Examples include revisiting or adding naming rights at the Victoria Gardens Cultural Center or Central Park and the new City gym being constructed at the Epicenter (expected completion end of 2017 or early 2018). Any funds solicited for naming or major sponsorships would exclusively be used to benefit that project or programs. We are also planning to solicit funds to expand special needs programs, including Special Olympics. While specific campaigns are not yet underway, we need to plan for these funds. No account would actually be created unless or until funding was received for that project. For example, if no naming rights were sold for Central Park, no fund will be created. Because the campaigns will happen simultaneously by the new Fund Development Analyst (hiring still in process) we must have the ability to deposit funds when they are acquired. Some funds may channel through the City, but others will fall into a charitable construction category. Of course, we wish to streamline the number of restricted accounts, and if feasible wilt explore combining accounts. As with the other restricted funds (such as the Animal Center), their financial transactions will be included in the Board financial reports. At this writing the Animal Center is still working with the City's legal team on their separate non-profit. When that status changes we will inform the Board. Respectfully submitted, 'Ke4�L Kr((% Nettie Nielsen Community Services Director STAFF RF,,FoRT CONIhIUNITY SERVICES DEPARTMENT Date: January 27, 2016 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: ACCEPTANCE OF REPORTED FISCAL YEAR 2014/2015 YEAR END BUDGET RECOMMENDATION Staff recommends that the Board review and accept the various reports showing the 2014/2015 fiscal year end. BACKGROUND Rancho Cucamonga Community & Arts Foundation revenue and expenditures are tracked monthly. The attached reports show how the 2014/2015 fiscal year ended. The Operating Budget revenues show that the actuals received exceeded the projected budget by $589. The actuals for expenditures show that a few budgeted items such as the creating of the Foundation Brochure, Video Profile and miscellaneous Marketing projects were not completed during this fiscal year. The request from the City to the Foundation for reimbursement for Personnel costs was not requested until after June 30th, this expense will show in the 2015/2016 fiscal year. The Grants Budget shows revenue and expenditures within the fiscal year. Each grant may have an existing balance which carries over subsequent fiscal years. The Foundation continues to have a few restricted funds from many years past. Staff will continue to work on finding approved programs in order to expend this money. There is a report showing all the fundraising events held during the fiscal year. This report shows revenue and expenditure activity that occurred outside of the report fiscal year. The final report shows all affiliate history as of June 30, 2015. Respectfully submitted, f c CJ IBC! etso—'� Nettie Nielsen Community Services Director Financial Reports — FY 2014/2015 YEAR END Operating Budget - Revenue (2 pages) Operating Budget - Expenditures (2 pages) Grant Budget — Revenue & Expenditures (2 pages) Restricted Funds (1 page) Fundraising Events (1 page) Affiliates History (1 page) Rancho Cucamonga Community & Arts Foundation Operating Budget - July 1, 2014 through June 30, 2015 -- YEAR END REPORT 14/15 14/15 Description Projected July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 MBA.-* Actuals Fundraising Activities & Events $128,650 $129,239 $ 12,700 $ 4,360 ' $ 46,626 $ 8,440 $ 1,928 $ 9,187 Tour de Fork (June 2014) $ 2,030 $ 2,030 Bill Medley (July 2014) $ 20,000 $ 20,654 $ 20,654 Golf Tournament (September 2014) $ 68,950 $ _51,628 $ 10,000 $ 3,100 $ 24,978 $ 6;050 $ 1,838 $ 662 Monte Carlo Night (2015) $ 20,000 $ 26,392 Party Train Events (2014115) $ 3,000 $ 3,355 $ 780 $ 100 Tour de Fork (June 2015) $ - $ 9,359 - ' Annual Campaign $ 1,500 $ - PALCampalgn/SpotlightDonors $ 2,700 $ 4,410 $ 20 $ 10 $ 20 $ 10 $ 30 $ 2,670 Major Gift Campaign $ 5,000 $ - RC Quakes Strike Outs $ 5,000 $ 5,855 $ 5,855 Bricks/Plaques $ 500 $ 1,426 $ 150 $ 574 Other $ 2,000 $ 4,130 $ $ 500 12,700 $ $ 460 4,360 $ 300 $ 46,626 $ $ 2,380 8,440 $ $ 60 1,928 $ 9,187 jiotal Revenue $128,650 $129,239 J I I _ � ,�. .. , fl _ r , •', � F � I � _ I 1 ■_'r I I � I ' - I �C � I 7 i I 1 I •� 1 _ l I 1 , I � 1 �, _ I` 1 I_ 1 I I _ I _■ � I j t 1 77 lFft-7 A.-M 2of2 Rancho Cucamonga Community & Arts Foundation Operating Budget - July 1, 2014 through June 30, 2015 -- YEAR END REPORT Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/25 Actuats Fundraising Activities & Events $ 180 $ 19 $ 920 $ 5,322 $ 24,185 $ 15,373 $129,239 $ 2,030 Bill Medley (July 2014) $ 20,654 Golf Tournament (September 2014) { $ 5,000 $ 51,628 Monte Carlo Night (2015) $ 4,900 $ 21,182 $ 310 $ 26,392 Party Train Events (2014115) $ 2,395 $ 80 $ :a,355 Tour de Fork (June 2015) $ 442 $ 8,918 $ 9,359 Annual Campaign $ - PAL Campaign/Spotlight Donors $ 30 $ 10 $ 53Q $ 2Q $ 10 $ I,Q40 $ 4,410 Major Gift Campaign $ - RC Quakes Strike Outs $ 5,855 Bricks/Plaques $ 150 $ 402 $ 150 $ 1,426 _ Other $ 9 $ 3,90 $ 6 $ 25 $ 4,130 Torai Revenue 1 $ 180 1 $ 19 1 $ 920 1 $ 5,322 1 $ 24,185 C $ 15,373 1 $129,239 1 MA' ■ '-0 E _ 7 IT 1.111%jiril Iry T n _ I _ �7�� -ter' _ 1.� ��-�'�� ■� T- I I ■■ IL A DL I �� ■ ■ r 1 1 ■ il 21r�L.'�T,4 4J6 _ F 171, J• l � 1 - I� JP ■ � it - 1 - _ '�F --' 1 ■ �J l 61 I 1 m7 Rancho Cucamonga Community & Arts Foundation Operating Budget - July 1, 2014 through June 30, 2015 -- YEAR END REPORT 14/15 �14/15~ = - • _ _ _ . -- _ Description Projected July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Budget Actuals Administration $ 24,860 $ 3,701 $ - E $ 335 $ 150 $ 70 $ Personnel $ 18,060 $ - Office Supplies $ 800 $ 656 $ 300 $ 33 $ 70 Financial Compliance $ 2,000 $ 105 $ 20 Insurance $ 2,000 $ 1,967 j Travel & Meetings $ 1,200 $ 686 $ 35 $ 97 $ 9 Credit Cord Fees S C I I Printing & Distribution 1 $ 800 $ 275 Marketing & Community Outreach $ 3,800 $ 130 $ - $ - $ _ $ _ $ _ $ 2014/2015 Foundation Report $ - $ - Foundation Brochure $ 1,200 $ - y Website Hosting/Maintenance $ 300 $ - Foundatlon Constant Contact $ 300 $ - Miscellaneous Marketing Exp $ 1,000 $ 130 Video Profile $ 11000 $ - LBoard Development & Training $ 1,500 $ 183 $ - $ - $ - $ - $ 131 $ 52 Donor Development & Retention $ 2,300 $ 2,093 $ 895 $ 976 $ - $ - $ 200 $ _ Donor Development (consultant) $ 1,000 $_200 $ 200 Donor Recognition Event $ 400 $ �- DonorAwards $ 800 _$ _ Sg5 $ 895 Donor Plaques/Bricks $ 100 $ 998 $ 976 I Fundraising Activities & Events $ 54,930 $ 62,99z $ 15,000 $ 8,445 $ 20,740 $ 2,348 $ - $ 1,700 i Tour de Fork (2014) J $ 2,500 $ 2,500 Bill Medley (July 2014) $ 15,370 $ 16164 $ 12,500 $ �2.403$1,222 $ 38 uug i uurnurnenc eutg 1 s ttf,�bu I :> LS,LbU Monte Carlo Night (2015) $ 11,0001s -- 12,959 PAL Campaign $ -1 $ Other $ - $ 6,110 City Programs $ 55,500 $ 52,628 $ Lewis Family Playhouse $ 10,000 $ 10,000 RC Community Theatre/BATG $ 25,000 $_15,000 World Music Series (3 Shows) $ 8,000 $ 8,000 Tkkets for Underserved Students/Familles $ 5,000 $ 3,029 Foundation Family Wknds/Flex Pack MSTC $ 12,500 $ 11,599 MalnStreet Theatre Company $ 5,000 $ 5,000 Community Programs $ 9,500 $ 6,126 $ Courtyard Program (Community Groups) $ - $ - H S Performing Arts Program Support $ 2,000 $ 2,000 Student Scholarship Program $ 2,500 $ 500 September Art Association Art Show $ 5,0001 _ $ 3,626 Total Expenditures Net $ 1,388 1 5 6,042 $ 19,218 I I I $ 300,$ 2,310 $ 1,700 -1$ - $ -1 $ 5,6821$ -, $ 5,682 - 1 $ -;$ 1501$ 1,4101$ 3081$ - $ 150 1 $ 1,410 1 $ 308 A47 Rancho Cucamonga Community & Arts Foundation 2af2 Operating Budget - July 1, 2014 through June 30, 2015 -- YEAR END REPORT Exp�er ditur Description Jan 1-31 Feb 1-31 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/15 Actuats iAdministration - Personnel $ 2,264 F$ 22i $ 120 $ 370 $ 150 $ 12 $ 3,701 $ - OWice Supplies $ 253 $ 656 Financial Compliance $ 85 $ 105 Insurance $ 1,967 $ 1,967 Travel & Meetings $ 114 $ .12-9$ 35 $ 117 $ 150 $ 686 Credit Card Fees $ 12 $ 12 Printing & Distribution $ 183 $ 92 $ 275 Marketing & Community Outreach $ 130 $130 I 2014/2015 Foundation Report $ Foundation Brochure $ - Webslte Hosting/Maintenance $ Foundation Constant Contact $ Miscellaneous Marketing Exp $ 130 $ 130 Video Profile Board Development & Training $ - $ _ $ _ $ _ $ _ $ _ $ 183 Donor Development & Retention $ - $ - $ 22 $ _ $ _ $ - $ 2,093 Donor Development (consultant) $ 200 Donor Recognition Event $ _ DonorAwards $ 95 89 Donor Plaques/Bricks $ 22 $ ;Fundraising Activities &Events $ - $ - $ 300 $ 1,646 $ 10,521 $ 2,292 $ 62,992 Tour de Fork (2014) $ 2,500 Bill Medley (July 2014) $ 16,164 Gatf Tournament 2014 $ 25,260 Monte Carlo Night (2015) k $ 1,646 $ $021 $ 2,292 $ 12,959 PAL Campaign $ _ _ Other - $ 300 $ 6,110 . City Programs _ $ - $ - $ 5,917 $ 1,39! $ 39,388 _ $ 250 $ 52,628 Lewis Family Playhouse $ 10,000 $ 10,000 RC Community Theatre/BATG ' $ 15,000 $ 15,00 World Music Series (3 Shows) " Is 8,000 $ 8,000 Tickets far Underserved Students/Familles $ 1,391 1 $ 1,388 $ 250 $ 3,029 Foundation Family Wknds/Flex Pack MSTC _ $ 5,917 MalnStreet Theatre Company $ 11,599 $ 5,000 $ 5,000 Community Programs $ 1,757 $ 2,000 1 $ -is - $ - $ 50a $ 6,126 Courtyard Program (Community Groups)- $ _ H S Performing Arts Program Support $ 2,000 1$ $ SQ0 2,000 $ s0a $ 3626 Student Scholarship Program I September Art Association Art Show $ 1,7571 I Total Expenditures _ i $ 4,021 $ 2,221 $ 6,489 $ 3,407 $ 50,059 $ 3,054 1 $127,852j Description Rancho Cucamonga Community & Arts Foundation Operating Budget - Grants July 1, 2014 - June 30, 2015 - YEAR END REPORT 14/15 14/15 Projected Actuals July 1-31 Aug 1-32 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 d Rei".. Grant Support $ 77,000 $ 79,497 $ 1,500 $ 10,500 $ 1,500 $ 10,000 $ 25,000 $ 5,500 Bank of America Sponsor (Bonk) $ 10,000 $ 10,000 $ 10,000 Bank of America Grant (Foundation) $ 10,000 $ 10,000 $ 10,000 BBVA Compass Bank $ 2,000 $ 2,500 Cucamonga Valley water District $ 1,000 $ 1,000 Kohl's Cares AIA $ 5,000 $ 3,500 $ 500 $ 500 $ 1,500 $ 500 Macy's District Grant $ 5,000 $ 5,000 $ 5,000 i Ralph Lewis Properties $ 20,000 $ 20,000 US Bancorp Foundation $ 25,000 $ 25,000 $ 25,000 Forest City Development [Total Revenue -_ $ - $ 77,000 2,497 $ 79,497 $ 2,500 $ 10,500 1 $ 1,500 $ 10,000 $ - $ 25,000 $ 5,500 14/15 14/15 Description Projected July 1-31 Aug 1-31 Sept 1-30 Oct i-31 Nov 1-30 Dec 1-31 Reed".• Actuals rGrant Supported Giving $ 77,000 i Bank of America Foundation $ 10,000 $ 84,376 $ 10,000 $ 2,500 $ 2,214 S - $ 500 $ 11,331 $ r-= Bank of America Grant $ 10,000 $ 10,000 BBVA Compass Bank $ 2,000 $ - Cucamonga Valley water District $ - $ 1,g98 Is 998 Kohl's Cares AIA $ 5,000 $ 2,500 $ 2,500 I Macy's District Grant $ 5,000 $ F - Ralph Lewis Properties $ 20,000 $ 20,000 Target 1 $ - $ 3,236 $ 2,214 $ 500 $ 10.5 -V4_- US Bancorp Foundation Forest City Development 1 Total Expenditures $ 25,000 $ - $ 77,0001 $ 34,646 1 $ 2,497 $ 84,376 1 $ 2,500 $ 2,214�$ _ - -1 $ 500 $ 10,229 $ 11,331 - $ - ma 1 + f r ■ I I i ■ � I � � I � I _ I i r - L :'.t L � �. I^• , �'^ 7 ' I II. ' '; ~ . 1: _ �-■ 1' I 1 ■ ■ ■ ■ Y ~Te ' r I _ I I 1 • I I I �I r L I I^ ■ ; on. -. I I•^ + TiI��I" Iii, • i -+ I - 0' - - ~_ M-T I I I.� I � � �� I ■1 III .I . � I _ _ 1 � _■ r V I Rancho Cucamonga Community & Arts Foundation Operating Budget - Grants July 1, 2014 - June 30, 2015 - YEAR END REPORT 2of2 Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/15 A&-4"nl� Grant Support $ 22,500 $ 2,497 $ - $ - $ - $ 500 $ 79,497 Bank of America Sponsor (Foundation) $ 10,000 Bank of America Grant (Bank) $ 101000 BBVA Compass Bank $ 2,500 $ 2,500 Kohl's Cares AIA $ 1,000 $ 500 $ 3,500 Macy's District Grant $ 5,000 I Ralph Lewis Properties $ 20,000 $ 20,OQ0 US Bancorp Foundation Forest City Development $ 2,497 $ 2,000 $ 2,497 Total Revenue _ $ 22,500 $ 2,497 $ 500 $ 79,497 Description Jan 1- 31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 Jun 1-30 14/15 Actuafs rant Supported Giving $ 3,039 $ 3,231 $ 24,389 $ 3,0445 $ 31,567 $ 2,560 $ 94,376 Bank of America Foundation $ I0,000 $ 10,000 Bank of America Grant $ 1,714 $ 3,171 $ 3,045 $ 2,070 $ 10,000 BBVA Compass Bank $ - Cucamonga Valley Water District $ 500 $ 1,498 1,498 Kohl's Cares AIA j 500 $ 500 Macy's District Grant $ - Ralph Lewis Properties 20,000 _ Target _ US Bancorp Foundation i _ _ $ 1325 $ 60 $ 21,3931 $ 417 $ 1,150 $ 490 1 $ 3,236j $ 34,646 E Forest City Development } $ 2,4971 $ 2,497 Total Expenditures $ 3,039 $ 3,231 $ 24,389 $ 3,045 $ 31,567 $ 2,560 1 $ 84,376 M A A Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Restricted Funds As of June 30, 2015 — YEAR END REPORT 301 Restrctd J 304 Restrctd McKay Curatalo 305 Restrctd R. Memorial Memorial Lewis Memorial TOTAL Ordinary Income/Expense �' ---�__ _ Income 3990 - Fund Transfer Income Total Income 1,463.16 6,351.84 660.51 8,475.51 1,463.16 6,351.84 660.51 � 8,475.51 Gross Profit 1,463.16 6,351.84 660.51 8,475.51 Expense 5018 • Giving Activities / Sponsorship 5018.2 • Student Scholarships 0.00 5,953.00 0.00 5,953.00 Total 5018 • Giving Activities / Sponsorship 0.00 5,953.00 0.00 5,953.00 Total Expense 0.00 5,953.00 0.00 5,953.00 Net Ordinary Income 1,463.16 398.84 660.51 2,522.51 Net Income 1,463.16 388.84 660.61 2,522.51 t II ^. � 1 4 `t — I '•I _ = _ � ^— I _ N 1 ■ � ' 1 _ � 7• •. I 1 ^, _ I I 1 �t� - —■ I � "r - N � I� rl�ryy � � � . • I 1 11. I i I 1 1 = I� ■ ri •� - T4 1 - - - y r_ I � �� ; , ��. 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