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HomeMy WebLinkAbout2016-04-27 - Agenda Packet - Community & Arts FoundationRANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMTY &4R SFOUNIDATION AGENDA FILE COPY April 27, 2016 REGULAR MEETING 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Bryan Snyder, Chair Paula Pachon, Vice Chair Tina Chen, Esq., Secretary/Treasurer Al Arguello, Member Nick Baker, Member Taro Barag, Member Rosemarie Brown, Member Linda Bryan, Member Jim Harrington, Member Mark Rivera, Member Kimberly Shiner, Member City Offices: (909)477-2760 RgN010 CUCAMONGA COMMUNITY &1 RTS FOUNDATION RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS April 27, 2016 2 Pledge of Allegiance 2. Al Arguello Nick Baker Taro Barag Rosemarie Brown Linda Bryan Tina Chen Jim Harrington _ Rod LeMond _ Paula Pachon _ Mark Rivera Kimberly Shiner Bryan Snyder _ This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: Approval of the Minutes of the Regular Community & Arts Agenda pages Foundation Meeting held January 27, 2016. 1 1-7 2. Receive and file Treasurer's Reconciliation Summary Reports 8 - 38 for the LAIF and PAL Accounts January through March 2016. tj C10CV.-I.OMMUNITY RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY £t ARTS FOUNDATION BOARD OF DIRECTORS April 27, 2016 3 The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Discussion of consultant services for strategic planning 39 process. 2. Discussion of 2016 Tour de Fork event. 40 3. City capital campaign update. 41 - 46 4. Discussion of potential Foundation Reception in 47 conjunction with the Rat Pack Tribute on June 4, 2016 This is the time for the Board Members to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Executive - (Committee Chair.- Snyder) 2. Spring Events — Cinco De Bunco (Committee Chair.- Pachon), Monte Carlo (Committee Chair. Barag/Chen) 3. Donor Tracking and Recognition (Committee Chair. - Chen) 4. Arts Giving - (Committee Chair. Snyder) 5. Major Gift - (Committee Chair. Harrington) 6. Marketing and Outreach - (Committee Chair. Pachon) 7. 2016 Golf - (Committee Chair. Rivera) The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on Foundation Sponsored Activities. I --- 2. Review of Committee/Board Meeting Schedules and I - - - additional membership on the Executive Committee. C10CUCAMONGAOMMUNITY tj RTS FOUNDATION RANCHO CUCAMONGA COMMUNITY 8t ARTS FOUNDATION BOARD OF DIRECTORS April 27, 2016 4 This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Jasmin Oriel, Community & Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on April 23, 2016, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE JANUARY 27, 2016, REGULAR li A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, January 27, 2016, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:11 p.m. by Chair Snyder followed by the Pledge of Allegiance led by Member Rivera. Present were: Board Members: Arguello, Baker, Barag, Bryan, Chen, Harrington, Pachon, Rivera, Shiner and Snyder. Absent: Brown, Galindo and LeMond. Staff. Nettie Nielsen, Community Services Director; Linda Troyan, City Clerk Services Director; Susan Sluka-Kelly, Cultural Arts Manager; Karen Silhanek, Management Analyst I; Melissa Morales, Senior Administrative Secretary and Jasmin Oriel, Office Specialist ll. B. ANNOUNCEMENTS/PRESENTATIONS Oaths of Office were administered by City Clerk Services Director Linda Troyan to newly re -appointed Board Members Linda Bryan and Tina Chen. 2. Community Services Director Nettie Nielsen presented a Five- Year Anniversary Award to Member Taro Barag. The meeting recessed at 5:14 'p.m. and reconvened at 5:22 p.m. with all Members present except Members Brown, Galindo and LeMond. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held September 23, 2015. 2. To receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts through December 2015. MOTION: Moved by Member Harrington, seconded by Member Chen, to approve the Consent Calendar, as submitted. Motion carried: 10-0-3 (Absent: Brown, Galindo and LeMond) Rancho Cucamonga Community & Arts Foundation - 1 - January 2 , 0 The Treasurer's Reports (Item D.2.) were referenced and staff was asked to summarize the investments into quarterly summaries. E. FOUNDATION BUSINESS Review of the 2015 Golf Tournament Financials and Recommendations for 2016 was opened. Committee Member Rivera reported that the 2015 Golf Tournament was a successful event. He acknowledged staffs efforts and gave a brief summary on all the areas that staff helped with to make this event successful. He is looking forward to next year and hopes to attract additional sponsors and golfers as this year's event did not show growth in sponsorships and had less golfers. He recommended the Board to consider and approve the date of October 24th 2016 for the next Golf Tournament at Red Hill Country Club as limited dates are available. He expressed his appreciation for Member Paula Pachon and Volunteer Member Peter Bryan in their instrumental roles in the planning of the Golf Tournament and the relentless efforts put forth in recruiting sponsors for the event. Member Pachon voiced the importance of having additional Members assist in putting together future Golf Tournaments. Member Rivera agreed with Member Pachon and spoke of hardships in growing the signature event. Having additional Members on board would not only be greatly appreciated but will also help in growing and maximizing the events revenue. Member Alexander and Member Pachon agreed to be part of the 2016 Golf Tournament Committee. The Board discussion included their questions regarding whether all Members attending the 2016 Golf Tournament Dinner have to pay. The Board came to the consensus that all Members would have to pay if they wished to attend the 2016 Golf Tournament Dinner. Lastly, Member Pachon remarked that everything ran so smoothly at the last tournament and commended Cultural Art's Manager Susan Sluka- Kelly and her Staff for their class act service. Following their discussion, the Board took action as follows: MOTION: Moved by Member Bryan, seconded by Member Baker, to approve the proposed date and location for the 2016 Community & Arts Foundation Golf Tournament to be held on October 24th 2016 at Red Hill Country Club. Motion carried: 10-0-3 (Absent: Brown, Galindo and LeMond). 2. Discussion of special topics or training for the Extended Board Meeting on April 27, 2016 was opened for discussion by Chair Snyder. Director Nielsen confirmed that the next Board Meeting will be the Annual Extended Board Meeting. Treasurer Pachon strongly recommended that the Board brings in a consultant to help manage the Board through its current transitioning stage. She suggested consultant Ray Patchett to help with leadership, coaching, organizational development and establishing a strategic vision for the Board. Director Nielsen remarked that Ray Patchett has worked with the City of Rancho Cucamonga numerous times and has proven to be an effective professional. She added and agreed that bringing in a consultant like Ray Patchett will Rancho Cucamonga Community & Arts Foundation - 2 - January 2�20 —66 help strengthen the capacity of the Board Members. Director Nielson proposed that the Board should create an Ad Hoc Committee to brainstorm on what the Board needs from consultant Ray Patchett. Member Shiner expressed her interest in joining the Ad Hoc Committee. Member Pachon suggested allocating a budget of $5,000.00 to secure a consultant for the next Extended Meeting of the Community and Arts Foundation. Following their discussion, the Board took action as follows: MOTION: Moved by Member Pachon, seconded by Member Bryan, to approve the securing of an outside consultant for an extended meeting with a budget of $5,000.00 Motion carried: 10-0-3 (Absent: Brown, Galindo and LeMond.) 3. The major gift road map follow-up discussion was opened by Chair Snyder. Member Harrington updated the Board stating that the Marketing Committee met and set three (3) short term goals and three (3) long term goals. Donors need to be recognized in more effective ways so that they feel appreciated and know how their donations are impacting the program. Brief discussion ensued in regards to the status of donor appreciation cards being sent before the end of 2015. Manager Sluka-Kelly informed the Board that the cards were not mailed out as there was insufficient time and staff to coordinate and send out the cards before the City's Holiday closure. Member Shiner suggested that the Board should review capacity to aid in reaching out to Donors and or helping in the process of ordering the cards and sending them out. Brief discussion ensued in regards to current staffing for the Community and Arts Foundation. Analyst Silhanek provided a brief update and stated that the vacant position of Jennifer Palacios has not been filled yet. Member Shiner inquired if the Community and Arts Foundation was allowed the opportunity to hire interns with marketing experience to aid in creating materials to send out on behalf of the Board to donors. Director Nielsen remarked that the City uses interns and does not see an issue with the Board hiring an intern to aid in special projects. Member Shiner offered to help find an intern through local schools and suggested a graphic should be developed with infographics and impacts. Director Nielsen suggested that the Board should agree on the impact statements they wish the info -graphic to illustrate and the highlighted statements should be items that recruit new donors and entice existing donors to continue to donate. Following their discussion, their action followed: MOTION: Moved by Member Pachon, seconded by Chair Snyder, to create an info - graphic piece illustrating the impact of supporter donations. Motion carried: 10-0-3 (Absent: Brown, Galindo and LeMond) Member Baker left the meeting at 6:40 p.m. and did not return. 4. Appointment of an Ad Hoc Committee to review and recommend processes for donation tracking and recognition was led by Chair Snyder. He recommended that the Foundation Board create a short term Ad Hoc Committee to review and recommend processes for donation tracking and recognition and appoint approximately three (3) _ members if such a committee is formed. Donors have various desires for recognition Rancho Cucamonaa Community K Arts Fnunrlatlnn _ _ i .,� and that an Ad Hoc Committee is needed to create a guideline showing how donors can achieve different levels of recognition. Member Barag inquired what the current policy is for donors to be recognized at different levels on the Donor Wall. Director Nielsen replied that the first donor names on the wall were a result from the PAL Campaign which was a joint capital fund raising effort between the Community Foundation (name at the time) and the Library Foundation. Eventually, the Foundations created "Spot Light Donors" that were tracked at various levels based on their level of contribution which gave donors an opportunity to move up on the wall. Some contributions and or donations have not been closely tracked or reported as an accumulation of the original PAL donation and that this recognition is important in donor stewardship and relations. The Ad Hoc Committee should work with the Major Gift Committee to assist with reviewing and recommending the process to be followed in tracking incoming donations and contributions. Members raised the question as to what donations are not being tracked or recognized at the moment. Director Nielsen replied that not all donations are consistently tracked such as In -Kind donations and Auctions. The Board agreed that a new tracking system or policy needs to be created to credit donors with recognition for their contributions. Following their discussion, their action followed: Member Rivera left the meeting at 7:05 p.m. and did not return MOTION: Moved by Member Chen, seconded by Member Pachon, to approve the appointment of a temporary Ad Hoc Committee to review and recommend processes for donation tracking and recognition. Motion carried: 8-0-5 (Absent: Brown, Galindo, Baker, Rivera and LeMond) 5. Director Nielsen led the update on the 2015 Fundraising Goals and commenced preliminary discussion of 2016 Fundraising Goals. In April of 2015 the Board adopted fundraising goals for fiscal year 2015/16 to be included in the budget. She presented the Board with a report showing actual figures if the event had been held and 2015 if it had not been held. The Board is scheduled to adopt new goals at the next Extended Board Meeting. Director Nielsen then opened the floor for the Board to have preliminary discussion on future fundraising goals. Members reviewed the report and discussed projected goals and budgeted goals. No further discussion was held. 6. Chair Snyder led the Consideration of Request for Support for the Playhouse Programs for 2016/17 Season and reallocation of funds for 2015/16. Staff recommended that the Foundation Board review requested funding allocation for support of Victoria Gardens Cultural Center & Lewis Family Playhouse programs for the 2016117 Season for approval. The support amount of $60,000.00 was requested by staff to be dispersed for Cultural Center programming. Manager Sluka- Kelly distributed and reviewed the breakdown of the request for support to be used strictly for Cultural Center Programming. Following their discussion, their action followed: MOTION: Moved by Member Pachon, seconded by Member Snyder, to redirect funding allocations for Foundation supported events and programs for 2016/17 fiscal echo Cucamonga Cnmmiinity R Arts Fnunrtatinn _ d _ - a„.ifl„. 77 On year. Motion carried: 8-0-5 (Absent: Brown, Galindo, Baker, Rivera and LeMond) Manager Sluka-Kelly then discussed the recommendation of the reallocation of funds for the current fiscal year due to a few changes and cancellations. She noted that the Dragonfly Orchestra performance was canceled saving a sponsorship as well as savings from the World Music Concerts of Summer as some equipment was not needed which combined is a sponsorship savings of $6,100.00. Manager Sluka- Kelly recommended that the saved funds be reallocated towards the sponsorship of a different show titled: "Chevy Poppin' Daddies- The Rat Pack Tribute" scheduled at the end of the season. The Playhouse will provide the Board with up to 100 Rat Pack Tribute tickets for the Board to use for donor development and give the opportunity for invited guests to enjoy the show with the possibility of hosting a pre -show reception. The savings as indicated would cover both requested reallocations as well as the increase in the donor awards event budget without increasing the total program support. Members agreed to reallocate $6,100.00 in funds to best suit the Board's and Playhouse's needs and priorities. Following their discussion, their action followed: MOTION: Moved by Member Barag, seconded by Treasurer Chen, to reallocate funds in the amount of $6,100.00 to best suit the Playhouse's needs and priorities for 2015/16 fiscal year. Motion carried: 8-0-5 (Absent: Brown, Galindo, Baker, Rivera and LeMond) 7. Director Nielsen led the consideration of a request to authorize adding restricted fund accounts for future fundraising related to Community Services Department Projects. She gave a brief update with news that the Animal Shelter's Foundation documentation has been approved by the City Attorney and will go to City Council for approval in the upcoming months. An open recruitment for Board Members would follow with an appointment of the Board by City Council. The Community Services Department recently had an open recruitment for the position of a Joint Fund Development Coordinator to be shared with the Library, but a candidate was not chosen and recruitment would continue until the position is filled. Once the position is filled the Community Services Department is anticipating several campaigns to commence. Some of the campaigns include: a Capital Campaign with naming rights for the Gymnasium, Central Park and the Cultural Center. Director Nielsen presented the recommendation that the Board authorize the creation of restricted fund accounts for planned future fundraising efforts. That the accounts would only be created as funds are received and are only for Community Services projects. A Member inquired why the process should change to a restricted account and not be treated as an affiliate account. Director Nielsen replied that affiliate accounts should be used for outside entities and restricted accounts for City related funds. Director Nielsen recommended the approval of the restricted fund accounts as capital campaigns will soon be rolled out and staff would need the approved restricted accounts ready to deposit donations as they come in from the planned capital naming right campaigns. Following their discussion, their action followed: Rancho Cucamonga Community & Arts Foundation - 5 - January , 2 6 LOTION: Moved by Member Chen, seconded by Member Bryan, to authorize adding Restricted Fund Accounts for future fundraising related to Community Services Department Projects. Motion carried: 8-0-5 (Absent: Brown, Galindo, Baker, Rivera and LeMond) 8. Chair Snyder called upon Analyst Silhanek to review the Reported Fiscal Year 2014/2015 year End Budget for acceptance and approval from the Board. Analyst Silhanek distributed and described the year-end financial reports explicating the reports in detail to the Board. No other discussion took place, their action followed: MOTION: Moved by Chair Snyder, seconded by Member Arguello, to approve and accept the Reported Fiscal Year 2014/2015 Year End Budget. Motion carried: 8-0-5 (Absent: Brown, Galindo, Baker, Rivera and LeMond) F. COMMITTEE REPORTS 1. Golf Tournament — Update given earlier by Committee Chair: Rivera 2. Spring Events/Party Train — Member Barag updated the Board that the Monte Carlo Night Fundraiser will be held on April 30th at the Cultural Center. 3. Executive/Finance - No update given 4. Arts Giving- Brief discussion was held regarding the student scholarships which are currently open for high seniors to apply. Manager Sluka-Kelly indicated that staff would post the scholarship information on the Board's web -site 5. Major Gift — Update given earlier 6. Marketing and Outreach — Member Pachon informed the Board that the Committee is working on the next Annual Report which will be completed by Spring 2016. 7. Govemance/Finance/Investment Committee — Chair Bryan updated the Board on obtaining a second extension on the Foundation's taxes. Member Barag highly praised Members: Snyder, Brown, Harrington and Chen for their extra time and efforts in reviewing the Foundation's taxes. G. FOUNDATION UPDATES Manager Sluka-Kelly was called upon for Staffs Update on Foundation Sponsored Activities. The Main Street Theatre Company's production "Fairytales Unscripted" was opening Saturday and scheduled to run through February 14th. They will be completely improvised plays in the style of classic fairytales. Members inquired how ticket sales were going with "Fairytales Unscripted."Manager Sluka-Kelly replied that they are not as strong with the general public but that the tickets were favored and selling rapidly with schools. Other upcoming shows mentioned by Manager Sluka- Kelly included: "Cats" scheduled to run from March 11th-20th, Wirette" scheduled to run from April 231d to May 8th and the "Chevy Poppin' Daddies- The Rat Pack Tribute" scheduled to perform on June 4th. Lastly, she informed the Board that she sent out invitations to all Board Members to join them for "Curtain Call Cocktails" on Friday, February 5th to celebrate their 10th season at the Playhouse. 2. A brief review of the Board's Subcommittee and Board Meeting Schedules and additional membership on the Executive Committee was led by Director Nielsen. She announced that long time Board Member Scott Haddon has resigned from the Board. She also stated that Member Shiner will now join the Golf Tournament Committee. Members were encouraged to join and assist Member Rivera with the next Golf Tournament. No Further updates were given. H. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS There were no new items identified for the future meeting. I. ADJOURNMENT The Regular Rancho Cucamonga Community & Arts Foundation Meeting was officially adjourned at 7:42 p.m. with all Members present except Members: Brown, Galindo and LeMond. Meeting adjourned at 7:42 p.m. Respectfully submitted, Jasmin Oriel Office Specialist II Financial Reports — FY 2015/2016 Foundation Operating Budget Budget Summary and Profit & loss Detail January 1, 2016 through March 31, 2016 Rancho Cucamonga Community & Arts Foundation Operating Budget -15/16 Budget 15/16 Description Approved 156 /1is ActuaJuly 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-3 Budget Fundraising/Investments $ 49,200 $ 26,107 1 $ 250 $ 381 f $ 100 , $ 401 $ 6,080 $ 12,0 PAL Campaign/Spotlight Donors $ 2,700 $ 442 $ 10 $ 30 $ 20 $ 230� $ 1 Major Gift Campaign $ 5,000 _ I $ _ o Pbrtis RC Quakes Strike outs $ 5, 000 amana� ' u, Tow Fork 2015 - $ 6,070 "o., � toe 0w13Um - s150 R $52 VG Bricks/Plaques $ 500 $ 346 $ IS camowal $ 171 $ 6,070 Investment Income $ 34,000 � 1015 $ 16,9 20IS ft p" Other $ 2,000 iTao"e $ 2,259 $ 240 $ 201 $ 80 $ 16,95 Activities & Events $107,000 - — $ 61,200 $ 6,16o $ 1,370 20,500 S Z1,495 C,omshop;21; $ � 5,410 S Tour de Fork (June 2016) $ 10,000 $ _ Z,6b Golf Tournament (October 2015) $ 65,0005,410 $ Z,50 Monte Carlo Night (2016) $ 28,000 $ _ Party Train Events (2015116) $ 3,000 $ _ Quakes Night (Sept 2015) $ 1,370 $ IZO $ 2,250 Give Big (Dec 2015) $ 519 Phantom Event $ 1,000 $ _ $ 18. Total Revenue $156,200 $ 87,308 $ 6,410 $ 1,�$20,600 $ 21,896 $ 11,490 ,$' 19,76! Rancho Cucamonga Community & Arts Foundation 2 of 2 Operating Budget -15/16 Budget Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 15/16 YTD Actuals a Rancho Cucamonga Community & Arts Foundation i Operating Budget -15/16 Budget + 15/16 Description A 15/16 Approved ActYTD July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-3 Budget .Administration $ 27,390 ; $ 15,310 $ 9,025 , $ 43 , $ 2,109 $ 187 r $ r I Personnel $ �- 86 , $ - _ - 20,590 $ 8,834 $ 81834 aXPMPPaKdue2Q13 nm _ Office Supplies $ 800 $ 29 Rlmburseneit oo sgso TINRep 2o1a �950; Financial Compliance $ 2,000 $ 2,95 aYN1a/15 Ram Pergat o$ 1,920 $ 86►►�--- Insurance[ $ 2,000 $ 2,049 e� ords Travel & Meetings $ 1,200 $ 994 1 $ 191 J $ 43 $ 189 "n Printing & Distribution $ 800 $ 187 f �� $ 187 Marketing & Community Outreach $ 3,500 $ 566 $ 68 $ 40 $ - $ - ; $ 201512016 Foundation Report $ 11100 $ 458 $ Foundation Brochure $ 700 $ _ Website Hosting/Maintenance $ 300 $ 458Constant $ Foundation Constant Contact $ 300 $ _ canau cant= 458 Miscellaneous Marketing Exp $ 1,000 $ 108 $ 68 $ 40 Board Development & Training' $ 6,500 $ - �_ Donor Development & Retention $ 2,300 $ 2,650 $ - $ - $ 118 $ Donor Development (consultant) $ 1,000 $ Donor Recognition Event $ 400 $ 2,532 DonorAwards $ 800 $ - Donor Plaques/Bricks - ^^ $ 100 $ 118 _ $. 118 Fundraising Activities & Events $ 43,060 $ r 25,533 $ 279 $ - $ l00 $ 22,089 $ 1,528 $ 2i Golf Tournament (2015j $ 28,560 $ 23,641 I $ 22,089 $ 1,528 $ 24 Give Big (Dec 2015) $ 100 $ 1Qp Monte Carlo Night (2016) $ 12,500 $ 1,513 r- Tour de Fork (2016) E $ 2,000 $ Monte Carlo March PAL Campaign $ - $' _ 2015 eq, m / Ocher $ i- - $ 279 $ 279 Foundation Sponsored City Programs $ 54,000 $ 11,869 ' $ - $ ` - $ $ _�$ - r Lewis Family Playhouse $ 10,000 $ _ 5,284 i $ 513 - _ - RC Community Theatre/BATG $ 15,000 1 $ 600 L- World Music Series (3 Shows) $ 9,500 $ ~ - Tickets for Underserved Students/Families $ 2,000 $ 7,102 $ Foundation Family Wknds/flex Pack MSTC $ 12,500 $ 4,167 1,117 $ 513 $ MafnStreet Theatre Company $ 5,000, $ 4,167 Community Programs ~� $ 91000 $ 51312 $ -_ $ - $ 150 $ - $ . H S Performing Arts Program Support $ 2,000 $ - Student Scholarship ProgramT $ 2,000 September Art Association Art Show $ 3,500 $ 3,312 $ 150 $ 2,015 Total Expenditures $145,750 $ 61,239 $ 9,372 $ 83 $ 2,477 ' $ 22,276 $ 9,381 1 $ 536 Budgeted Net Total $ 10,450 ' 1/27/16 Increased Board Development by $5,000 for Consultant expense P Rancho Cucamonga Community & Arts Foundation Z of 2 Operating Budget -15/16 Budget Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 15/16 YTD Actuals Administration Personnel $ 3 511 300 new creme C3d Temuwl $ 291 Tex � $ 950 zois 49 $ -Is _ $ - � $ 151,310 $ 8,834 Office Supplies Financial Compliance — -- $ 291 $ 2,956 --� Insurance $ 2,049 $ 2,049 Travel & Meetings $ 222 1 $ 300 $ 49 $ 994 Printing & Distribution ssem $ 187 Marketing & Community Outreach $ -is - $ - $ - $ - $ - $ 566 201412015 Foundation Report $ Foundation Brochure $ -- Website Hosting/Maintenance $ 458 Foundation Constant Contact —_ M/scell ineous Marketing Exp $ 108 Board Development & Training $ Donor Development & Retention $ 1,116 $ 1,417 $ _ $ _ $ _ $ $ 2,650 $ Donor Development (consultant) Donor Recognition Event $ 1,116 1 $ 1,417 $ 2,532 Donor Awards $ Donor Plaques/Bricks $ 118 Fundraising Activities & Events $ - $ - $ — $ - $ 25b33 , $ 23,641 Golf Tournament (2015) Give Big (Dec 2015) + i Monte Carlo Night (2016)1 $ 1,513 Tour de Fork (2016) $ PAL Campaign $ _ Other Foundation Sponsored City Programs_ $ - $ - $ 6,072 $ _ --i— $ _ $ $ 11,869 Lewis Family Playhouse AcW $ 600 1 ATs L— $ 5,472 — RC Community Theatre/BATG $ $ 600 World Music Series (3 Shows) Tickets for Underserved Students/Families Foundation Family Wknds/Flex Pack MSTC �--� —�— _ $ 7,102 $ 4,167 MainStreet Theatre Company I Community Programs — H S Performing Arts Program Support-- Student Scholarship Program September Art Association Art Show Total Expenditures $ -- - $ 4,627 1 - ` --T $ --- $ _ 2,00I 0 _ I $ 2,000 $ 3,717 $ 1,137 i i $ 1,137 $ 8,771 $ - __f__ _ $ - $ - I $ - $ 5,312 L $ - $ 2,000 $ 3,312 $ - $ - I $ 61,239 A Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail January 1 - 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense -- Income 3010 - Donations 3010.11 - Brick Donation City of Rancho Brick Purchase: 5 Year Sales Receipt 01/21/2016 Cucamonga Member Brick 25.34 Total 3010.11 • Brick Donation 25.34 3010.15 - Spotlight Donor Donation Sales Receipt 01/21/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment- PPE 112515 10.00 Sales Receipt 01/21/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment- PPE 122315 10.00 Sales Receipt 01/21/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment- PPE010716 10.00 PAL Spotlight Donor Pledge Sales Receipt 01/21/2016 Daniels, Jim & Linda Payment- PPE 011216 Total 3010.15 - Spotlight Donor Donation 10.00 40.00 Total 3010 • Donations 65.34 3020 - Event Income 3020.11 - Event Sponsorship Union Bank Sales Receipt 01/13/2016 Foundation 2015 Golf Sponsorship 1,000.00 Total 3020.11 • Event Sponsorship 1,000.00 3020.2 • Event Income - Misc December 2015 Sales Receipt 01/21/2016 Razo Foundation Contributions 329.83 Total 3020.2 • Event Income - Misc 329.83 Total 3020 • Event Income Total Income 1,329.83 Gross Profit 1,395.17 1,395.17 Expense 5020 - Event Expense 5020.12 - Event Food/Beverage Impressions Gourmet Invoice# 12947: 2015 Donor Check 01/21/2016 Catering Recognition 913.68 Total 5020.12 • Event Food/Beverage 913.68 5020.23 - Event Printing 1 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail January 1 - 31, 2016 Type Date Name -- Memo Paid Amount Check nvoi a er 01/21/2016 Clearwater Graphics Cetera Invites Total 5020.23 • Event Printing 27.00 5020.30 • Misc Event Expenses 27.00 White House Photo, Invoice#2165/ Partial 2015 Check 01/21/2016 Inc. Donor Recognition Total 5020.30 • Misc Event Expenses 175.00 Total 5020 • Event Expense 175.00 5040 •Board Travel &Meetings 1,115.68 5040.1 • Board Hospitality Aloha Kona Hawaiian Board Meeting dinner Credit Card Charge 01/27/2016 BBQ 1/27/16 Board Meeting dinner 155.98 Credit Card Charge 01/27/2016 Ralphs Store 1/27/16 Total 5040.1 • Board Hospitality 29.90 5040.2 • Board Meeting/Conf - Offsite 185.88 Credit Card Charge r9 01/12/2016 Islands Restraunt Board Prep lunch Bryan/Nettie 1/12/16 Total 5040.2 • Board Meeting/Conf - Offsite 35.72 Total 5040 • Board Travel & Meetings 35.72 5130 • RCCAAF Insurance 221.60 5130.1 • RCCAAF Liability Insurance Check 01/05/2016 Aitru, LLC Policy #ALT 67877/Premium Total 5130.1 • RCCAAF Liability Insurance _ 2,049.00 Total 5130 • RCCAAF Insurance 2,049.00 5070 • RCCAAF Office Supplies 2,049.00 Check City of Rancho Invoice# AR116661 Credit 01/21/2016 Cucamonga Card Terminal Total 5070 • RCCAAF Office Supplies 290.53 5140 - Taxes 290.53 5140.1 - RCCAAF Tax Preparation Svcs 01/21/2016 Lance, Soil & Lunghard LLP 2015 Foundation Tax ReturnCheck and 1099 Total 5140.1 • RCCAAF Tax Preparation Svcs 950.00 950.00 Total 5140 • Taxes Total Expense Net Ordinary Income Net Income 950.00 4.626.81 -3,231.64 -3,231.64 A Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail February 'I - 29, 2016 Type Date Name Memo Paid Amount Ordinary IncomefExpense— Income 3010 • Donations 3010.16 - Spotlight Donor Donation PAL Spotlight Donor Pledge Sales Receipt 02/04/2016 Daniels, Jim & Linda Payment 10.00 PAL Spotlight Donor Pledge Payment PPE 02/18/16 Sales Receipt 02/25/2016 Daniels, Jim & Linda Promoting Arts and Literacy 10.00 Total 3010.15 • Spotlight Donor Donation 20.00 3010.30 - Misc. Donation Deposit 02/12/2016 Amazon Smile Amazon Smile 10/1-12/31115 10.73 Edison Sponsorship/Community Sales Receipt 02/17/2016 Edison International Theatre/ Kristine Falkner 200.00 Gap Foundation Misc. Donation: Sales Receipt 02/17/2016 Gap Foundation Volunteer Cindy Messina 250.00 Total 3010.30 • Misc. Donation 460.73 Total 3010 • Donations 480.73 3020 - Event Income 3020.11 • Event Sponsorship 2015 Golf Tournament Invoice 02/17/2016 BBVA Compass Bank Sponsorship 1,250.00 Invoice 02/25/2016 BBVA Compass Bank 2014 1,000,000 Golf Tournament 1,250.00 Birdie Sponsorship - 2015 Golf Invoice 02/25/2016 Grant Thornton Tournament 1,000.00 Total 3020.11 - Event Sponsorship 3.500.00 Total 3020 • Event Income 3,500.00 Total Income 3,980.73 Gross Profit 3,980.73 Expense 5018 • Giving Activities / Sponsorship 5018.3 - High School Support Check 02/04/2016 Etiwanda High School 2015/16 Sponsorship Award 500.00 Alta Loma High Check 02/04/2016 School 2015/16 Sponsorship Award 250.00 F Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail February 1 - 29, 2016 Type Date Check 02/04/2016 Name Alta Loma High School Memo 2015116 Sponsorship Award Paid Amount 250.00 Check 02/04/2016 Rancho Cucamonga High School 2015/16 Sponsorship Award 500.00 Check 02/04/2016 Total 5018.3 •High School Support Los Osos High School 2015/16 Sponsorship Award 500.00 Total 5018 • Giving Activities / Sponsorship 5010 - Donor Expenses 5010.30 - Misc. Expense City of Rancho Check 02/04/2016 Cucamonga Check 02/17/2016 Prezents Inc. Total 5010.30 • Misc. Expense Total 5010 • Donor Expenses 5999 - Misc Expense Credit Card Charge Total 5999 • Misc Expense Total Expense Net Ordinary Income Net Income City of Rancho 02/22/2016 Cucamonga - V Lewis Family Playhouse Tickets: Peter Cetera Donor Awards for January 8, 2016 Event - Invoice 28095 5 Seats for State of the City 2,000.00 2,000.00 300.00 1,116.73 1,416.73 1,416.73 300.00 300.00 3,716.73 264.00 264.00 No Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail March 1 - 31, 2016 Type Date Name Memo Ordinary Income/Expense Paid Amount Income 3010 • Donations 3010.15 • Spotlight Donor Donation Sales Receipt P 03/10/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment Sales Receipt 03/24/2016 Daniels, Jim & Linda PAL Spotlight Donor Payment PPE 031716 10.00 Total 3010.15 - Spotlight Donor Donation 10.00 20.00 3010.30 • Misc. Donation Deposit 03/24/2016 Victoria Gardens deposited in Foundation acct In error, should be City acct Total 3010.30 • MISC. Donation 2,901.00 2,901.00 Total 3010 • Donations 2,921.00 Total Income 2,921.00 Gross Profit 2.921.00 Expense 5018 - Giving Activities / Sponsorship 5018.5 - Cultural Ctr Season Support Check 03/17/2016 Orlando Montez Performance stipend for role in "CATS" Total 5018.5 • Cultural Ctr Season Support 600.00 600.00 5018.7 • Tkts for Underserved STU & FAM LFP Sponsored Tickets - Check City of Rancho Fairytales Unscripted Inv T0214- 03/14/2016 Cucamonga 1516 1,908.00 LFP - Fairytales Unscripted: Subsidized Opening Wkdn & Check 03/14/2016 City of Rancho Cucamonga Family Flex Pack Inv# 1516- TY02 Total 5018.7 • Tkts for Underserved STU & FAM 3,564.00 5,472.00 Total 5018 • Giving Activities / Sponsorship 6,072.00 5020 • Event Expense 5020.13 • Event Entertainment Casino Parties & Check 03/29/2016 Entertainment 2016 Monte Carlo deposit Total 5020.13 • Event Entertainment 800.00 800.00 P, Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail March 1 - 319 2016 Type Date Name Memo Paid Amount 5020.12 - Event Food/Beverage Impressions Gourmet #13038/ 2016 Monte Check 03/24/2016 Catering Carlo/Casino Night Total 5020.12 • Event Food/Beverage 712.80 712.80 5020.30 - Misc Event Expenses Associated Artists of the reimbursement for 2015 Art Check 03/24/2016 Inland Empire Show supplies Total 5020.30 • Misc Event Expenses Total 5020 - Event Expense 5040 - Board Travel & Meetings 5040.1 - Board Hospitality Credit Card Charge 03/17/2016 Ralphs Store Total 5040.1 • Board Hospitality 5040.2 • Board Meeting/Conf - Offsite Check 03/14/2016 Siuka-Kelly, Susan Total 5040.2 • Board Meeting/Conf - Offsite Total 5040 • Board Travel & Meetings Total Expense Net Ordinary Income Net Income water for Foundation board meetings Reimbursement for Exec. Board Planning Mtg. 1,136,61 1,136.61 2,649.41 4.19 4.19 45.11 45.11 49.30 8,770.71 -5,849.71 -5,849.71 M Financial Reports — FY 2015/2016 Grants Operating Budget Budget Summary and Profit & loss Detail January 1, 2016 through March 31, 2016 A Rancho Cucamonga Community & Arts Foundation Operating Budget GRANTS -15/16 Budget Revenue 15/16 15/16 YTD Description Approved July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-3: Rudaet Actuals Grant Support $ 97,000 $ 105,596 $ 500 $ 30,000 1 $ 20000 $ 45,000 $ 11,000 $ 11,59 Bank ofAmerica Sponsor (Bank) $ IQ000 $ 10,000 $ 10,000 Bank of America Grant (Foundation) j $ 10,000 $ 10,000 $ 10,000 BBVA Compass Bank $ 2,000 $ - i Kohl's Cares AIA $ 5,000 $ 3,000 $ 500 $ 2,000 Macy's District Grant $ 5,000 $ 5,000 Ralph Lewis Properties $ 40,000 $ 40,000 $ 20,000 US Bancorp Foundation $ 25,000 $ 25,000 $ 25,000 Program Support $ 12,596 $ 1,000 $ 11,59 Total Revenue $ 97,000 $105,596 $ 500 1 $ 10,000 $ 2,000 $: 45,000 $ 11,000 $ 11,591 .Expenditures 15/16 15/16 YTD Description Approved Actuals July 1-31 Aug 1-31 Sept 2-30 Oct 1-31 Nov 1-30 Dec 1-33 Rudget Grant Supported Giving $ 97,000 $ 25,995 $ SW $ - $ 2,000 $ -is 14,322 $ 1,73, Bank of America Foundation I $ 10,000 $ 2,908 $ 1,170 $ 1,73, Bank of America Grant' $ 10, 000 $ - BBVA Compass Bank $ 2,000 - $ 1,455 Kohl's Cares AlA $ 5,000 $ 3,000 I $ - $ 5001 $ 2,000 Macy's District Grant $ 5,000 �- _ Ralph Lewis Properties $ 40,000 - _US Bancorp Foundation $ 25,000 Program Support $ - I $ 18,632 W �- j $ 13,152 $ Total Expenditures $ 97,000 $ 25,995 $ 500 $ - $ 2,000 $ - $ 14,322 $ 1,731 Rancho Cucamonga Community & Arts Foundation 2of2 Operating Budget GRANTS -15/16 Budget Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 15/16 YTD ------ Grant Support I$ 20,500 _ $ 51000 �- Actuals $ _ Bonk of America Sponsor (Foundation) — 6_ $ $ =nnnr Bank of America Grant (Bonk) $ , t BBVA Compass Bonk I $ 10,000 — 1 i Kohl's Cares AIA $ 500 I $ - $ 3,000 Macy's District Grant $ 5,000 Ralph Lewis Properties $ 20,000 $ 5,000 US Bancorp Foundation - $ 40,000 Program Support $ 25,000 Tota R e $ 20,500 $ 5,000 $ $ 12,596 — - $ _ $ _ $ - S105.596 Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 15/16 YTD __ Grant Supported Giving Actuals _ $ �-500 $ 6,935 $$ 25,995 ---'—$ ' Bank ofAmerica Foundation - $ - I $ 2,908 Bank of America Grant BBVA Compass Bank $ ----� f— -- $ 1,455 j _ Kohl's Cares AIA $ 1,455 ! $ Soo — $ 3,000 Macy's District Grant ---- - Ralph Lewis Properties , $ US Bancorp Foundation i $ 5,480 T ---- _-__ _ $ 18,632 _ Program Support Total Expenditures _ $ - - Ts 1 $ - 500 $ 6,935 $ -1$ -- $ — -� S 25-9951 A Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants January 1 - 31, 2016 Type v Date Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income 3816 • Kohl's Cares Kohl's Cares Grant (Elephant & Sales Receipt 01/21/2016 Kohl's Piggies) 500.00 Total 3816 •Kohl's Cares 500.00 3811 • Ralph Lewis Properties Sales Receipt 01/21/2016 Lewis Operating Corp Lewis Playhouse Sponsorship Total 3811 •Ralph Lewis Properties 20,000.00 20,000.00 Total 3800 • Grant Income 20,500.00 Total Income 20,500.00 Gross Profit 20, 500.00 Net Ordinary Income 20,500.00 Net Income 20,500.00 A Rancho Cucamonga Community $ Arts Foundation Profit & Loss Detail Operating Budget - Grants February 1 - 29, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense Income 3800 • Grant Income Macy's - My Macy's District Sales Receipt 02/17/2016 Macy's Corporate Grant: Playschool 5,000.00 Total 3800 • Grant Income 5,000.00 Total Income 5,000.00 Gross Profit 5,000.00 Expense 6800 • Grant Disbursements 6816 • Kohl's Cares Spons. 5816.1 • Mainstreet Check 02/04/2016 City of Rancho Cucamonga Total 5816.1 • Mainstreet Total 5816 • Kohl's Cares Spons. Total 5800 • Grant Disbursements Total Expense Net Ordinary Income Net Income Kohis Cares Associates: Elephant & Piggies 500.00 500.00 500.00 500.00 500.00 4,500.00 4,500.00 F Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Operating Budget - Grants March 1 - 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense Expense 5800 - Grant Disbursements 5818 - BBVA Compass Bank Check 03/16/2016 Alta Loma Elementary Check 03/29/2016 Village Elementary Check 03/29/2016 Brentwood Elementary Check 03/29/2016 Cucamonga School District Total 5818 • BBVA Compass Bank 5815 - US Bank Spons. 5815.1 - Mainstreet Check 03/14/2016 City of Rancho Cucamonga Total 5815.1 • Mainstreet Total 5815 - US Bank Spons. Total 5800 • Grant Disbursements Total Expense Net Ordinary Income Net Income Reimbursement for Bussing to LFP for 10/23 performance of Elephant & Piggie 150.00 Bus Reimbursement - Fairytales Unscripted 491.39 Bus Reimbursement - Elephant & Piggie 464.00 Bus Reimbursement/Los Amigos Elem. - Elephant $ Piggie 350.00 1,455.39 LFP- Disbursement of Sponsorship Funding of school tickets for Fairytales Unscripted 5,480.00 5,480.00 5,480.00 6,935.39 6,935.39 -6,935.39 -6,935.39 P Financial Reports — FY 2015/2016 Restricted Funds All transactions through March 31, 2016 A Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Restricted Funds All Transactions J McNay Curatalo Memorial Memorial Lewis Memorial TOTAL Ordinary Income/Expense Income 3990 • Fund Transfer Income Total Income 1,463.16 6,351.84 660.51 8,475.51 1,463.16 6,351.84 660.51 8,475.51 Gross Profit 1,463.16 6,351.84 660.51 8,475.51 Expense 5018 • Giving Activities / Sponsorship 5018.2 • Student Scholarships Total 5018 • Giving Activities / Sponsorship 0.00 5,953.00 0.00 5,953.00 0.00 5,953,00 0.00 5,953.000 Total Expense 0.00 _ 5,953.00 0.00 5,953.00 Net Ordinary Income 1,463.16 398.84 660.51 2,522.51 a Net Income 1,463.16 398.84 660.51 2,522.51 a Financial Reports — FY 2015/2016 Fundraising Events All transactions for events held during fiscal year A O O LL N N > C .G W r' N Eo•C`- O J •N dui c C C A A U. V V O .0 0 C 0 olml co co w co C, Lq b to to to to O O O Iq Iq Lq ao ao co _m 0 co cq "q I � LO LO 0 coo m A O O co tbD N N m E O 0 c m « m e c m a w °' o E m O c E In e � o c "o O N LO O 0 co m Ei O .31AI N! N O O Im OI n n 01 4 N N I 11 O O N N N N co Ln I rn ai O O N N O O O O 0 0 C O (DD tbD N N F Financial Reports — FY 2015/2016 Affiliates History All transactions through March 31, 2016 A 0 m g s o ar, 0^N0) O C)_OO M �-- 0~Q G) .1 - C aa.O0}, H' aD � co - co^ N 01 oo Go tc0 co) �Cl O N V. N O O O O O o o O 0 0 0 0 0 0 0 O 0 Y 0 c o o0 ci 0 c o 0 0 0 o c o v v 4 0 v v m t W cl o o rn O rn o moo,' 0 0 roi DE `�+'cm C a � � ��p caDri O 0 N N O O C �- ^'t N NN N N C O � V r C © N o 0 0 O N O n 0) f.- O O N N O C 0 aD teC}j .- nj ap r V to Ol O vn O W) tQ ai ,' ►� O �- O CC O Lci N M Q Cc ca V r� 0 0 0 0 0 O o 0 0 0 0 0 0 ��. o c o 0 w c o o d d d 0 wi 0 uw c 0 0 co ui ai o, �o 4 c rn W w N N O 0 � v a O J �% 0 = N o O O O O O pcm C O O N t0 O O O O Of fp O O �a� = U. C 0) (D O (D O G G M ('7 ad fd /� ' m O a0 �- f6 cc 4` W m O .0 i== O N O O O O p C Q m p N ll O O O G G N p r V tp M Lo N NC14 fp Y. E CD N N N N -C 49 E m O p C fmA m 1ro a 0 CL i Ul m O O V C # U. mm Wm.I mOO m p E0 O 0 of eo yr o 0 0 a' '� cpi v O IL m to 40 O in N C C F p y p W a3 C C � p m 0 O` E 2 C v m Z A Financial Reports — FY 2015 /2016 PAL checking Account Reconciliation Summaryand Detail February 29, 2016 through March 31, 2016 P:, 11:04AM Rancho Cucamonga Community & Arts Foundation 03/24/16 Reconciliation Summary 1010 - PAL Checking Account, Period Ending 02/29/2016 Feb 29, 16 Beginning Balance 298,100.65 Cleared Transactions Checks and Payments - 9 items-3,090.69 Deposits and Credits - 6 items _ _ 9,862.77 Total Cleared Transactions 6,772.08 Cleared Balance 304,872.73 Uncleared Transactions Checks and Payments - 4 items-4,312.48 Deposits and Credits - 3 Items 5,850.04 Total Uncleared Transactions 1,537.56 Register Balance as of 02I2912016 306,410.29 New Transactions Checks and Payments - 6 items-11,747.11 Deposits and Credits - 2 items 2,421.00 Total New Transactions-9,326.11 Ending Balance 297,084.18 12 11:04 AM Rancho Cucamonga Community & Arts Foundation 03/24/16 Reconciliation Detail 1010 - PAL Checking Account, Period Ending 02/29/2016 Type Date Num Name Clr Amount Balance Beginning Balance — -- — Cleared Transactions 298,100.65 Checks and Payments - 9 items Check 12/21/2015 11148 Check 12/21/2015 11151 Jurupa Unified Sch... John Adams Eieme... X -316.49 -312.69 Check 01/21/2016 11156 Check White House Photo,... X X -175.00 -500.00 -687.69 02/04/2016 11164 Check 02/04/2016 11163 City of Rancho Cuc... Los Osos High Sch... X X -500.00 -187.69 -1,187.69 Check 02/04/2016 11159 Check 02/04/2016 Etiwanda High School g X -500.00 -353.00 -1,187.69 -2,540.69 11166 Check 02/04/2016 11165 Permeco City of Rancho Cuc... x -300.00 -2,840.69 Check 02/04/2016 11161 Alta Loma High Sch... g X -250.00 -250.00 -3,090.69 Total Checks and Payments -3,090.69 Deposits and Credits - 6 items -3,090.69 -3,090.69 Deposit 02/17/2016 X Deposit 02/17/2016 X 72.00 72.00 Deposit 02/18/2016 6,967.84 7.039.84 Deposit 02/25/2016 X 455.00 7,494.84 Deposit 03/24/2016 X 2,260.00 9,754.84 Deposit 03/24/2016 X 10.73 9,765.57 Total Deposits and Credits X 97.20 9,862.77 9,862.77 9,862.77 Total Cleared Transactions 6,772.08 6,772.08 Cleared Balance Uncleared Transactions 6,772.08 304,872.73 Checks and Payments - 4 Items Check 02/04/2016 11162 Check 02/04/2016 11160 Rancho Cucamong... Alta Loma High Sch... -500.00 -500.00 Check 02/17/2016 11167 Check 02/25/2016 11168 Prezents Inc. -250.00 - 1,116.73 -750.00 -1,866.73 Eye Care for Animals -2,445.75 -4,312.48 Total Checks and Payments Deposits and Credits - 3 items -4,312.48 -4,312.48 Deposit 05/31/2015 Deposit 02/04/2016 40.00 40.00 Deposit 02/04/2016 2,561.00 2,601.00 Total Deposits and Credits 3,249.04 5,850,045,850.04 _ 5,850.04 Total Uncleared Transactions _ 1,537.56 1,537.56 Register Balance as of 02/29/2016 New Transactions 8,309.64 306,410.29 Checks and Payments - 6 Items Check 03/14/2016 11172 Check 03/14/2016 11171 City of Rancho Cuc... City of Rancho Cuc... -5,480.00 -5.480.00 Check 03/14/2016 11170 Check 03/14/2016 City of Rancho Cuc... -3,564.00 -1,908.00 -9,044.00 --9,044.00 11169 Check 03/16/2016 11173 Siuka-Kelly, Susan Alta Loma Element... -45.11 -10,997.11 Check 03/17/2016 11174 Orlando Montez -150.00 -600,00 -11.147.11 Total Checks and Payments _ -11,747.11 Deposits and Credits - 2 Items -11,747.11 -11,747.11 Deposit 03/10/2016 Deposit 03/10/2016 401.00 401.00 Total Deposits and Credits 2,020.00 2,421.00 2,421.00 2,421.00 Total New Transactions -9,326.11 -9,326.11 Ending Balance -1,016.47 297,084.18 a 5:37 PM Rancho Cucamonga Community & Arts Foundation 04/12I6 Reconciliation Summary 1010 - PAL Checking Account, Period Ending 03/31/2016 Mar 31, 16 Beginning Balance 304,872.73 Cleared Transactions Checks and Payments -11 items-16,399.66 Deposits and Credits - 8 items _ 16,797.04 Total Cleared Transactions _ 397.38 Cleared Balance 305,270.11 Uncleared Transactions Checks and Payments - 8 items-4,744.78 Deposits and Credits -1 item 40.00 Total Uncleared Transactions -4,704 78 Register Balance as of 03/31/2016 300,565.33 Ending Balance 300,565.33 a 5:37 PM Rancho Cucamonga Community $ Arts Foundation 04/12/16 Reconciliation Detail 1010 - PAL Checking Account, Period Ending 03/31/2016 Type Date Num Name Clr Amount Balance Beginning Balance - -- '- Cleared Transactions 304,872.73 Checks and Payments -11 items Check Check 02/04/2016 11162 02/04/2016 11160 Rancho Cucamong... Alta Loma High Sch... X X -500.00 -500.00 Check Check 02/17/2016 11167 Prezents Inc. X -250.00 -1,116.73 -750.00 -1,866.73 Check 02/25/2016 11168 02/29/2016 To Print Eye Care for Animals Union Bank X -2,445.75 -4,312.48 Check Check 03/14/2016 11172 City of Rancho Cuc... X X -485.88 -5,480.00 -4,798.36 -10,278.36 Check 03/14/2016 11171 03/14/2016 11170 City of Rancho Cuc... City of Rancho Cuc... X X -3,564.00 -13,842.36 Check Check 03/14/2016 11169 Sluka-Kelly, Susan X -1,908.00 -45.11 -15,750.36 -15,795.47 Check 03/17/2016 11174 03/30/2016 Orlando Montez Union Bank X -600.00 -16,395.47 X -4.19 -16,399.66 Total Checks and Payments -16,399.66 -16,399.66 Deposits and Credits - 8 items Deposit Deposit 02/04/2016 02/04/2016 X 2,561.00 2,561.00 Deposit 03/10/2016 X X 3,249.04 5,810.04 Deposit 03/10/2016 X 401.00 6,211.04 Deposit 03/24/2016 X 2,020.00 8,231.04 Deposit 03/24/2016 X 577.00 8,808.04 Deposit 03/24/2016 X 2,901.00 11,709.04 Deposit 04/12/2016 X 4,988.00 16,697.04 100.00 16,797.04 Total Deposits and Credits 16,797.04 16,797.04 Total Cleared Transactions 397.38 397.38 Cleared Balance 397.38 305,270.11 Uncleared Transactions Checks and Payments - 8 Items Check Check 03/16/2016 11173 Alta Loma Element... -150.00 -150.00 Check 03/24/2016 11175 03/24/2016 11176 Associated Artists o... Impressions Gourm... -1,136.61 -1,286.61 Check 03/29/2016 11177 Casino Parties & E... -712.80 -800.00 -1,999.41 -2,799.41 Check Check 03/29/2016 11178 City of Rancho Cuc... -639.98 -3,439.39 Check 03/29/2016 11179 03/29/2016 11180 Village Elementary Brentwood Element... -491.39 -3,930.78 Check 03/29/2016 11181 Cucamonga School... -464.00 -350.00 -4 394 78 -4,744.78 Total Checks and Payments -4 744 78 -4,744 78 Deposits and Credits -1 item Deposit 05/31/2015 40.00 40.00 Total Deposits and Credits _ _ 40.00 40.00 Total Uncleared Transactions -4 704 78 -4 704 78 Register Balance as of 03/31/2016 _-4,307.40 300,565.33 Ending Balance -4,307.40 300,566.33 Financial Reports — FY 2015/2016 LAW Account Reconciliation Summary and Detail Ending February 1, 2016 17 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAIF Account, Period Ending 01/01/2016 Type Date _ Num Beginning Balance Cleared Balance Register Balance as of 01/01/2016 Ending Balance Name Clr Amount Balance 433,862.61 -__. 433,862.61 433,862.61 433,862.61 A Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 02/01/2016 Type Data Num Beginning Balance Cleared Transactions Deposito and Credits -1 item Deposit 01/142010 Total Deposits and Credits Total Cleared Transactions Cleared Balance Register Balance as of 02/012018 Ending Balance Name Cir Amount Balance 433,882.81 X 401.58 401,68 401 58 401.58 401.58 401,56 401.W 434,284.17 401.58 434,264.17 401.58 434,28417 A STAFF REPORT COINUNIUNITY SERVICES DEPARnfENT 4W, Date: April 27, 2016 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, CommunityServices Director UCAMON �,;UCAMONGA Subject: DISCUSSION OF CONSULTANT SERVICES FOR A STRATEGIC PLANNING PROCESS RECOMMENDATION Staff recommends that the Board discuss a recommendation from the Executive Committee regarding the retention of consultant services for organizational development and strategic planning. BACKGROUND At the January 27th Board meeting the Board discussed retaining a consultant for the purposes of assisting with organizational development and strategic planning, to begin at either the April or June meeting. Ray Patchett, a retired City Manager and consultant who has worked with the City and the Library Foundation was suggested by Paula Pachon as a possible resource. Staff was directed to contact Mr. Patchett and ascertain if he was interested and available. The Board approved an initial allocation of $5,000. To allow adequate time, the extended portion of the April meeting was moved to June. Staff contacted Mr. Patchett and he walked us through a similar process he conducted with the Library Foundation in 2013. Mr. Patchett will be meeting with the Executive Committee just prior to the Board meeting to discuss his services and the Board's needs. He will then craft a proposal of services and would be ready to begin work at the June extended Board meeting. The Executive Board will present the results of their meeting and a recommendation. Respectfully submitted, � X1 6t Nettie Nielsen Community Services Director a STAFF REPORT COMMUNITY SERNTICES DEP �RTAiENT Date: April 27, 2016 J To: Rancho Cucamonga Community & Arts Foundation RA HO From: Nettie Nielsen, Community Services Director UCAMON �;UCAMONGA Subject: DISCUSSION OF THE 2016 TOUR DE FORK EVENT RECOMMENDATION Staff recommends that the Board discuss a ticket sales strategy and process for the upcoming Tour de Fork event. BACKGROUND Victoria Gardens is again planning their successful Tour de Fork event, to be held Thursday, June 23rd from 5:30 — 8 p.m. They have generously invited us back as a ticket sellers and a benefactor for the event. Staff recommend the Board clarify their ticket sales goals and strategies for the 2016 event. Staff will report on when tickets will be ready for sale. Respectfully submitted, *�C) x,a� Nettie Nielsen Community Services Director A STAFF REPORT CONIIUNITY SERVICES DEPART,IENT J� r.r Date: April 27, 2016 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: CITY CAPITAL FUNDRAISING CAMPAIGN UPDATE RECOIviMENDATION No Board action is required. BACKGROUND At the January 27th Board meeting staff presented information on an upcoming capital fundraising campaign for a City gymnasium, slated to be complete in late 2017 or early 2018. Staff received authorization to create a restricted account should any funds be deposited through the Foundation. Per the City's policy on naming parks and facilities, capital fundraising campaigns (i.e. naming rights sponsorships) must first go to the Park and Recreation Commission and then forwarded to the City Council for final approval. Although the amounts and terms of the agreements may ultimately be negotiated differently, it allows the Commission, Council and Foundation (if involved) to be aware of the campaign. The City Council has ultimate approval authority for the framework of the campaign and the individual agreements and contracts for naming sponsorships. Attached is an early draft of the gymnasium naming rights proposal, slated to go to the Park and Recreation Commission on April 21st and the City Council on May 18th. The Community Services Department and the Library Services Department are coordinating efforts so that both campaigns are approved by the City Council at the same time. Staff will continue to provide updates as the campaign is implemented. Respectfully submitted, Wf�o* Rtmv,.-. Nettie Nielsen Community Services Director Attachment: Gymnasium Capital Fundraising Campaign PA zM! r� 0 n m r-+ LO Ln rn -�, r, r+ Ln' 0 0 h Eil a r CD n � c C nQL a � � C N Q � O O `n � � CD n � N 3 o 3 X O n � � N m �- m o m rn Q r+ � o n rD D x Q 3 m V) _ -0 q o 3 n m CD N � O f -° r-+� • • • • • O n < W W a) CD O 0 0 i p p 0 O -0 O O co N rD O Ln (D � On a) N CU cn, can �:U C- O (D n O O rD Ln L = n (1 O o c N Ln IPwfim,Mevc l r �l t�1 p KK J yj n � GC; P4 `< < m M m (D x. � O n O 00 3 _0 CD C CD rn ,< a) 3 q 3 v Q o v 3 Ln ,,, 3 p cD o 0 (D o N N ,� N p m< n 0 n c rD Ln o m o o un 3 -0 o Q n cn �' cn m v 3 O Cl � C Q O Lo o 3 n c°D cu ; :3 N Q -h o -, v o n 3 Q o Ln N: LA o 3 3 z 5 LO o o N Q L � p Ln -� QO O -� > N p p �Q_Z3 pp C �. pp O _n _0 Q 6,0 Q p 3 � N = 00) N L w -+ p I n p r+ l< N rn (l Q c m 3 3 — N 3 3 3 3 0' c' 3 c C c p m o �-3 P M r r+ 3 Qo c p tQ N 3 D 3' < n� =3o "_ 3 =. 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Gi O O p p � O coo O O O - EL71-1- Pli STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: April 27, 2016 To: Rancho Cucamonga Community & Arts Foundation �ANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA By: Susan Sluka Kelly, Cultural Arts Manager Subject: Discussion of Cherry Poppin' Daddies' Rat Pack Tribute Show Tickets for Foundation Use in Development & Appreciation RECOMMENDATION Staff recommends that the Board discuss the potential use for 100 tickets offered to the Board by the Lewis Family Playhouse to the upcoming performance of Cherry Poppin' Daddie's Rat Pack Tribute on Saturday, June 4th, for their use in donor development, board development, and/or donor appreciation. Discussion should include if board would like to include a pre -show reception, prior to the 8 p.m. performance. BACKGROUND At the January 27, 2016 board meeting, the Foundation members approved to reallocate sponsorship funds to the season closing performances of The Cherry Poppin' Daddies' Rat Pack Tribute on June 4th due to the cancellation of Dragonfly Orchestra which was billed as a Foundation sponsored production. With this shift in sponsorship support, Staff offered to provide up to 100 tickets to the 8 p.m. performance for Board Member's use. Since the show has two performances offered (a 2 p.m. matinee and 8 p.m. evening show) Staff was able to offer a reasonable yet substantial number of tickets to the Board without negatively affecting the revenue needed to meet the show budget, as would be the concern with a single performance show. Staff has also tentatively reserved the Cultural Center's Celebration Hall for the evening should the Board wish to host a pre -show reception. Respectfully submitted, t-�c)5�-- Nettie Nielsen Community Services Director