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2016-09-28 - Agenda Packet Community & Arts Foundation
RANCHO CUCAMONGA COMMUNITY a ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY &ARTSFOUNDATION AGENDA COUNTER/ FILE COPY September 28 2016 REGULAR MEETING 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Pauta Pachon, Chair Tina Chen, Esq., Vice Chair Bryan Snyder, Secretary/Treasurer Al. Arguetto, Member Nick Baker, Member Taro Barag, Member Rosemarie Brown, Member Linda Bryan, Member Fatima Corbett, Member Jim Harrington, Member Mark Rivera, Member City Offices: (909)477-2760 FANCIiO CUCAMONGA COMMUNITY &4 RTS FOUNDATION 1. Pledge of Allegiance 2. Al Arguello Nick Baker Taro Barag Rosemarie Brown Linda Bryan Tina Chen RANCHO CUCAMONGA COMMUNITY It ARTS FOUNDATION BOARD OF DIRECTORS September 28, 2016 Fatima Corbett Jim Harrington Paula Pachon Mark Rivera Bryan Snyder 1. Recognition of Bryan Snyder, Past Chair 2. Introduction of new Board Member, Fatima Corbett 3. Invitation from Doug Morris to the Love of Wine Event. 4. Recap of the September 21, 2016 presentation to City Council This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held June 22, 2016. 2. Receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts for Fiscal Year -End 15/16 and July August 2016. 2 1-6 7-42 NANC�O CU CAMO NGA COMMUNITY &4RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY 8t ARTS FOUNDATION BOARD OF DIRECTORS September 28, 2016 The following items are not public hearing items, although the Chair may open the meeting for public Input: 1. Update on the 2016 Golf Tournament 2. Consideration of use of Amazon Smile as a fundraising tool. 3. Update on Board workshop for organizational development. This is the time for the Staff Members to present reports to the Board. No action will be taken or discussion held. 1. Discussion of the Victoria Gardens Cultural Center Courtyard Renovation Project 2. Update on recruitments in the Community Services Department. 3. Discussion of Donor Recognition Award Recipients and Recognition Event 4. Consideration of expenditure for Financial Review. 5. Update on 2016/17 Foundation Sponsored Programs 3 43 44 45 46 ItANC110 CUCAMONGA COMMUNITY &4RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY Ft ARTS FOUNDATION BOARD OF DIRECTORS September 28, 2016 4 The following items are not public hearing items, although the Chair may open the meeting for public input: Executive - (Committee Chair• Snyder) 2. Fundraising Events: a. 2016 Golf Tournament (Committee Chair: Rivera) b. 2016 Cinco de Bunco (Committee Chair: Pachon) c. 2016 Monte Carlo (Committee Chair: Barag/Chen) d. 2016 Quakes Night (Committee Chair: Harrington) 3. 2016117 Major Gift - (Committee Chair. • Harrington). 4. 2016/17 Scholarship and Sponsorship Committee 5. 2016/2017 Annual Report (Committee Chair.- Pachon) 6. 2016 Donor Tracking (Committee Chair. Chen) This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Jasmin Oriel, Community & Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on September 22, 2016, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE JUNE 22, 2016, REGULAR MEETING A. CALL TO ORDER The annual meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, June 22, 2016, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:04 p.m. by Chair Snyder. The Pledge of Allegiance followed. Present were: Board Members: Arguello, Baker, Barag, Chen, Harrington, Pachon, Rivera, Shiner and Snyder. Absent: Brown and Bryan. Staff: Nettie Nielsen, Community Services Director; Susan Sluka-Kelly, Cultural Arts Manager; Karen Silhanek, Management Analyst I and Jasmin Oriel, Office Specialist II. B. ANNOUNCEMENTSIPRESENTATIONS On behalf of the Community & Arts Foundation, Chair Snyder presented Student Scholarship Award checks to Madelyn Duran, Cheyenne Proctor, Chloe Hopkins, Noah Davis, Miren Cando, Sarah Martinez, Isaiah Tadros and Mariah Hayes - Brennan. Scholarship Award Recipients expressed their appreciation to the Board and shared short stories highlighting their individual talents and future aspirations. Chair Snyder recessed the meeting at 5:20 p.m. for a light dinner prior to preceding with the remainder of the meeting. The Meeting reconvened at 5:30 p.m. with all Members present except Brown, Bryan and Chen. 2. Analyst Silhanek was called upon to announce the Tour De Fork Event scheduled on June 23, 2016. Final details of the event were discussed briefly as well as arranging the collection of outstanding balances of sold tickets. No further discussion was held. Member Chen arrived to the Board Meeting at 5:41 p.m. 3. Manager Sluka-Kelly was called upon for a presentation on 2015/16 Foundation impact to the Arts through Foundation sponsored programs and giving. She provided Members with a comprehensive PowerPoint entitled "Report on Allocation of Arts Giving and Grant Funds for 2015/2016 Season." The report detailed the benefits of how monies raised have positively impacted the community. Programs and events affected include the MainStreet Theatre Company productions; R.C. Community Theatre; Broadway at the Gardens Series; Guest Artists Series; World Music Series; Play Partners Program and High School Arts Programs and Scholarships. The report included statistics on individuals impacted and funds contributed by the Foundation and through grants received. Manager Sluka-Kelly shared that over 43,182 lives were Rancho Cucamonga Community Arts Foundafion - t - — ... U; 9 D1 enriched as a result in supporting the arts. Brief discussion ensued by the Board. Staff was asked where schools came from to attend plays. Manager Sluka-Kelly replied that they came from Rancho Cucamonga to as far as the high desert. The Board expressed their sincere appreciation and thanks to staff for all of their efforts. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR To approve the Minutes of the Regular Community & Arts Foundation Meetings held April 27, 2016. 2. To receive and file Treasurer's Reconciliation Summary Reports for the LAIF and PAL Accounts through May 2016. MOTION: Moved by Member Barag, seconded by Member Arguello, to approve the Consent Calendar, as submitted. Motion carried 9-0-2. (Absent: Brown and Bryan). E. FOUNDATION BUSINESS The Election of Officers for the Rancho Cucamonga Community & Arts Foundation Board of Directors — Chair, Vice Chair and Secretary/Treasurer for Fiscal Year 2016/17 was opened. For the seat of Chair, Member Barag nominated Vice Chair Pachon, seconded by Member Arguello. For Vice Chair, Member Barag nominated Treasurer Chen, seconded by Vice Chair Pachon. For Treasurer/Secretary, Chair Snyder was nominated by Vice Chair Pachon, which was seconded by Member Arguello. Being no further nominations, nominations were closed and the following action was taken: MOTION: Moved by Chair Snyder, seconded by Member Barag, to appoint Paula Pachon, as Chair of the Community & Arts Foundation Board of Directors. Motion carried: Motion carried: 9-0-2. (Absent: Brown and Bryan). MOTION: Moved by Chair Snyder, seconded by Vice Chair Pachon, to appoint Tina Chen, as Vice Chair of the Community & Arts Foundation Board of Directors. Motion carried: Motion carried: 9-0-2. (Absent: Brown and Bryan). MOTION: Moved by Vice Chair Pachon, seconded by Member Arguello, to appoint Bryan Snyder, as Treasurer/Secretary of the Community & Arts Foundation Board of Directors. Motion carried: Motion carried: 9-0-2 Absent. Brown and Bryan . echo Cucamonga CommMty & —Arts Fnund.gtinn 2 Chair Snyder called upon Director Nielsen to lead the discussion of Board Appointments to 2016/17 Committees. She distributed the chart of the committees and their membership and asked the Board to discuss any changes to be made She also updated the Board that there would no longer be a Governance Committee as its duties expired and that if the need for one arose a Governance Committee would be created as necessary. Brief discussion ensued. Board Members expressed their interests in the Committee assignments that they would like to be a part of and is as follows; Executive — Pachon, Chen, Snyder and Harrington; Golf Tournament— Rivera, Pachon, Shiner, Baker and Arguello; Major Gift — Harrington, Rivera and Snyder; Sponsorship and Scholarship — Arguello, Baker, Barag, Chen and Shiner; Annual Report— Bryan, Pachon and Shiner. 3. Review of the Foundation's Board Meeting Schedule for Fiscal Year 2016/17 began by Director Nielsen asking Members their thoughts about determining meeting months, meeting dates and times, if an extended meeting is needed and if so, which month. A consensus was reached that the regular meeting schedule would be on the fourth Wednesday of the following months: January, April, June and September. The Board decided to keep regular meeting time of 5:00 p.m. The Board unanimously agreed on adding a Special Meeting to serve as a retreat for social and professional development to be held on the second Wednesday of November. Discussion ensued amongst the Board to determine ways to structure or streamline the meetings for maximum effectiveness. Staff suggested integrating basic updates from committees or staff that do not require lengthy discussion or action as a portion of the dinner break. All Board Members agreed that starting updates immediately once Members have served themselves dinner can enhance meeting effectiveness. No further discussion was held. 4. Chair Snyder called upon Director Nielsen concerning review and the recommendation for approval of the Foundation's 2016/17 Fiscal Year Budget. Discussion ensued amongst the Board as they reviewed the proposed 2016/17 Annual Operating Budget. Suggested changes to the budget in the area of revenues included changing the Quakes Night Event to $800.00, Monte Carlo budget to $32,000 and Cinco de Bunco to $2,360. Investment Income for Fundraising and Investments changed to $28,000. In the area of expenditures the Golf Tournament was changed to $25,000. In the area of Community Programs High School Performing Arts Support was raised to $3,000 and the Student Scholarship Program was raised to $4,601 which will be augmented with the remaining funds in the Curatalo Restricted Funds account bringing the Scholarship allocations to a total of $5,000. Questions from the Board included: if staff had purchased an [Pad for the Foundation, how to manage the restricted McNay Funds and what does the allocated $3,500 rovide to the September Art Association Art Show. Analyst Silhanek re lied that the echo Cucamonqa Communfty & Arts Foundatinn . I _ - ►. — " M4,0 D1 IPad had not been purchased yet but that it was included in the budget. Vice Chair Pachon suggested that the McNay Funds be transferred to Planning as they are restricted funds to be used for historic oral reports. She added that using the funds could potentially include liabilities as it is a restricted fund. The Board unanimously agreed to offer the McNay Funds to Planning. Manager Sluka-Kelly stated that the $3,500 allocated to the September Art Association Art Show provides or pays for reception costs such as food, awards and entertainment at the event. Lastly, the Board agreed that the $6,500 budgeted for Board Development and Training would be used for the upcoming Foundation Development Day scheduled for November. Following their questions, comments and discussion, the Board took the following action: MOTION: Moved by Member Chen, seconded by Member Baker, to approve the Foundation's 2016/17 Fiscal Year Budget, as amended. Motion carried: 9-0-2. (Absent: Brown and Bryan). 5. Chair Snyder called upon Member Harrington to lead the update on the Foundation's investment Portfolio. He reviewed the Foundation's Portfolio and highlighted recent gains and interest trends in the market. He proposed that the Board give the Executive Committee the authority to decide on future investments. Following their discussion, the Board took the following action: MOTION: Moved by Chair Snyder, seconded by Member Rivera, to approve authorizing Member Harrington to work with the Executive Committee to make decisions on investments impacting the Foundation's investment Portfolio. Motion carried: 9-0-2. (Absent- Brown and Bryan). F. STAFF REPORTS 1. Foundation Impact to the Arts through 2015/16 Foundation sponsored programs and giving — Discussed earlier under item B.3. G. COMMITTEE UPDATES 1. Executive/Finance — Chair Snyder updated the Board with news that new oncoming Board Member Fatima Corbett was approved at the last Executive Committee Meeting to join the Community and Arts Foundation. He mentioned that the first step would be for Director Nielsen to meet with the City Council Subcommittee to review her application. Fatima Corbett's appointment would follow at the City Council meeting scheduled on July 20, 2016. It was suggested that staff advise the Board of the official date of Fatima Corbett's appointment to allow Board Members to attend the meeting to show their support. No further updates were given. 2. Fundraising Events — Golf Tournament: Committee Chair Rivera updated with news that all is running well and that sponsorship packets would be available and distributed to the Board soon. He commented that he is incorporating minor changes to the event Rancho Cucamonga Community 8 Arts Foundation - a - .._ _ _ nn but that it would be keeping the event consistent to previous Golf Tournaments. Lastly, he requested the assistance of the entire Board in securing sponsors, spreading the word about the event and that help in any other areas they wish to help with is appreciated. Committee Chair Pachon spoke of the successes of her most recent fundraising event — Cinco de Bunco. She added that Cinco de Bunco will be on a Friday next year and is aiming to cater to a larger crowd to grow the event. Committee Chair Chen updated that her subcommittees recent event — Monte Carlo was a sold out event and that many positive compliments were shared about the event. She mentioned that next year's Monte Carlo will be held on Saturday, April 29t". Member Harrington reminded the Board of the upcoming Quakes night fundraiser to be held on Friday, September 3ro. 3. Major Gift — No update was provided. 4. 201512016 Scholarship and Sponsorship Committee — Discussed at the beginning of the meeting. 5. 201512016 Annual Report— Committee Chair Pachon distributed copies of the new Annual Report. Director Nielsen commented that City Council and The Park and Recreation Commission are always looking to incorporate presentations in their meetings and that they would love to have the Community and Arts Foundation share their annual report at one of their future meetings. She added that staff could help facilitate a PowerPoint. Vice Chair Pachon volunteered to present at either a future Commission or City Council Meeting utilizing Manager Sluka-Kelly's PowerPoint. Lastly, Vice Chair Pachon thanked Manager Sluka-Kelly and her staff for their tremendous help in putting together the Annual Report. 6. Donor Tracking — Committee Chair Chen distributed a new donation tracking sheet created by Analyst Silhanek to be utilized at all future events to track all donations, sponsorships and in -kind donations. As far as increasing their Donor Level Status, she proposed that only gross sponsorships and in -kind donations will count to increase their Donor Level Status. She stated that in -kind donations starting 2014 forward would be tracked. She also mentioned that the Committee decided that people that are doing non board related fundraising events would also be tracked to increase their Donor Level Status. She discussed that Board sponsored events would not be eligible to increase their Donor Level Status for recognition. She then reported that the Donor Tracking Committee and the Marketing Committee were previously tasked to work together to develop survey questions to survey the community as advised by Consultant Ray Patchett at the April meeting. After reviewing the Foundation's bylaws both Committees agreed that a questionnaire would not be helpful and to instead shift their focus to Board Development and Network Development, The Board agreed and Member Shiner volunteered to aid the Board in Network Development by presenting a workshop training segment on how to cultivate new leads and network in the September meeting. The Board thanked Member Shiner for offering her training services to the Board and allotted 30-45 min for the workshop in September. No further discussion was held. H. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS Network Development Workshop by Member Shiner to be scheduled in September's meeting (approximately 30-45 min). I. ADJOURNMENT The Annual Rancho Cucamonga Community & Arts Foundation Meeting was adjourned at 7:41 p.m. Motion carried: Motion carried: 9-0-2. (Absent: Brown and Bryan). Respectfully submitted, Jasmin Oriel Office Specialist II Rancho Cucahi.-nga Community & Arts Foundation - 6 une 2 , 0 6 nc Financial Reports — FY 2015/2016 Foundation Operating Budget Year End Report b'7 Rancho Cucamonga Community & Arts Foundation Operating Budget - 15/16 Budget 15/16 Description Approved 15/16 YTD Budget Actuals Fundraising/Investments _ `I $ 49,200$ 43, 23 i_ PAL Campaign/Spotlight Donors C$ 2,700 $ 512 $ Major Gift Campaign $ 5 000 $ _ RC Quakes Strike Outs "`� _ �$ 5,000 $ 6,a70 i4o., VGBrJcks/Ploques $ 500_) $ 496 Investment Income $ 34, 000 $ 33,97 Ir ate�r Other $ 2,000 I . -2,273 $ Activities &Events $107,000 $ 96,018 $ -_ Tour de Fork (June 2016) t $ 10, * - $ q 81g ' r - _ Golf Tournament (October 2015J $ 65,000 $ 59,355 $_ ------ -T Monte Carlo Night (2016) i _ $ 28,000 $ 27,946 (_ Cinco de Bunco (May 2016)1 $_ 3,000 I $ 2,017 Quakes Night (Sept 2_015J I f $ 1,370 _ T Give Big (Dec 2015) _ $ 515 Phantom Event $ 1,000 $ Total Revenue $156,200 $139,346 $ MY 1-31 Aug 1-31 Sept 130 Oct 1-31 Nov 1-30 Dec 1-31 250 $ - 381 $ 100 1_$ 401 I $ 6,080 $ 17,080 10 $ 30 I $ 20 I1 $ 230� $ 1 62r -t D on SmEle - 11, Tour Fork 2015 - D, �' I S52 Kona ice Donauon f 150 , $ 6 070 $ 150 Fain rust $ 171 c 2015 2015 Wte pm[ '!m. 4 T l $ 16,990 cr 240 $ 201 $ 80 ood-W $2l. 28g 6,160 $ 1,370 $ 20,500 $ 21,495 $ 52,685 6,160, $ 1,250 $ 19,250 $ 21,435 $ 5,410 _.._---.. 1_ $ 2,500 $ 120 1 $ 1,250 __f ( $ _I$5 6,410 1,751 $ 20,600 $ 21,896 $ 11,490 1 $ 19,763 Rancho Cucamonga Community & Arts Foundation 2 of 2 Operating Budget - 15/16 Budget Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 131 June 130 15/16 YTD _ Actuais Fundraising/Investments $ 65 $ 1,731 I $ 20 $ 170 $ 17,02o I 30 i $ 43,328 PAL Campaign/SpotNght Donors $ 40 $ Z� $ 20 $ 20 ( $ 20 r$ 30 $ 512 Major Gift Campaign 1--j j $ RC Quakes Strike Outs i �— —I i— Bricks/Plaques $ 15 $ 6,070 Investment /sca496 F—! $ 150 $ �t m Edison $2 3 & Gap FOurmlathn $250, 2014 A, $ 16,987 33,977 Othe Go# Sponsor $1,250, 1,711 SMW $10.73 $ 13 $ 2,273 _ Amatan Activities & Events $ 1,330 $ 2,250 $— 1 - S 20,390 $ 11,288 $ 3,140 $ 96,018 _ _ ^_Tour de fork (June 2016) Golf Tournament (October 2015 i $ 2,000 $ 2,815 $ 4,815 ) $ 1,000 $ 2,250.�—f$ ,40 j Monte Carlo Night (2016) i --�_ I $ 59,355 $ 20350 $ 7,371 $ 225 $ 27,946 Gino de Bunco (May 2016) I - -_ $ 1,917 ' $ 100 � $ 2,017 _ -- Quakes Night (Sept 2015) i Give Big (Dec 2015) 1 $ --_330 -- _ - -- ---�-- $ 1,370 Phantom Event J $ 515J Total Revenue T1—$$ - $ 1,395 3,981 $ 20 $ $139, 20,560 28,308 $ 3,170-346 I nn Rancho Cucamonga Community & Arts Foundation Operating Budget - 15/16 Budget Description Approve PP 15/16 YTD July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 130 Dec 1 3 Actuals Budget Administration _� $ 27,390 I $ 17,805 $ _9,025 $ 43 $ 2,109 287 $ 86 $ Personnel I $ Office Supplies $ 10,590 $ $ 10 638 $ 808341 � � n anw�semee � EVnms rax �v oast due 2013 s�s�% TaK Prep ZOt. nNa1 Cdfiipllon $ _800 4i to CGty h 14/l5 f950, Raflfe Pennrt 0 Merchant Fee p. ye SMn�Er:- _ Insurance $ ---__..-•-:- 2,000 $ $ 3,05 2,049 --j- -...._ L 1 $ 1,920 $ �- eus cams B6 Travel .& Meetings $ i,Z00 $ 1,457 $ 191 $ 43 Shbrer, Bryan $ 189_ Printing & Dlstrlbutlon $ Boo $ 187 - $ 187 - Marketing & Community Outreach 1 $ 3,500 $ &%6 1$ 66 1 $ 40 -, 2015/2016 Foundation Report $ 1,200 $ 2,450 j --r $ - -=- $ - $ 458 j $ ---. - - foundation Brochure -- -- -- - $ 700 - ---�- - - - - - --}( -- � Website Nosting/Malntenance I$ 300 $-- _ tion Constant Conta -- -F-o--un-da- 300 $ 108i$ � 4G$ -.•----.-i - . , -�Marketing Exp 1Keased ham ft,0-- } $ 1, ------ ------.___----t -_.-..•_--.- --• -- - - -- Board-Development & Training $ 6,500 $ -so Donor Development & Retention $ 3,500 1 $ 3,482 $ Donor Developme, t(consultantJ $ 1,000T$ Donor Recognitlan- $-- ' 1, 600 j $ 2# 19 - lnaease from "ffl to onor $ D_Awards ( $16MmJan 201fi _ $ _ _ B00 $ 1,116 Donor Ploques/erkks $ 100 $ 169 - a - Fund raising Activities & Events I $ 43,060 j $ 38,354 $ I - Golf_Tourna_men_t (2015) $ z8,56o $ 23,641 Give Big (Dec 2015) $ 100 _ - Monte CoNo Night (2016) $ 12,500 $ 14,335 -Is 118$ is 279 f $ 22,089_I $ 1 -i --_su I $ 24 $ 1,528._.._..-24 I $ 100 _ _ Tour de_fork_(2016) I _$ 2,000 $ , - � � - -- -- _ - - PAL Campaign $ - $ _ zols erase -_.- Other I $ - $ 279 I $ 179 Foundation Sponsored City Programs 1 $ 56,SOo I $ 54,430 I $ - I $ Lewis family playhouse I $ 10,000 1 $ 10,000 j RC Community _Theatre/BATG I $ 15,000 $ 15,000 World Musk Series (3 Shows) $ 9,500 $ 7,500 Tickets for Underserved Students/Familles I $ 2,000 $ 1,930 Foundation Family Wknds/Flex Pack 41STC $ 15,000 ; $ 15,000 fmn01soom Street'TheorreCompany 2$ 510001 $ 5,000 Ifi ISOD m Jan 0tfi omm rn Pro -- -_� $ 9,000 $ - H S Performing Arts Program _Support 1�2,000 I $ 2'000p 1 Student Scholarship Program $ 3,500 I $ 3,500 September Art AssoNation Art Show I $ 4500 $ 3,312 ITotal_Expenditures $149,450 $125,957 _ $ Budgeted Net Total/Actuals $ 6,750 $ 13,389 .!$ -1$ 1$ - 1 $ 1501$ 1 $ 150 83 19 2.477 _I $ 5,284 1 $ 513 1 � _ 1 _ •i _ $ 1,117 I $ 4,167 'I$ 2,025I$ - $ 2,025 to 4 A Rancho Cucamonga Community & Arts Foundation 2 of 2 Operating Budget - 15/16 Budget Description Jan 1-31 Feb 128 Mar 1-31 Apr 1-30 May 131 June 1-30 15116 YTD Actuals Administration $ -3si1 $ 300 $ 49 IT 253 , $ 2,030 $ „e, crmrc PePersonnel�l 17,805$ 10 638 $ 1,803 EidT�"""'� Office Supplies $ 291� ' � Tax Prep -_ I QB upgrade $� 125► $ 416 _• Finanddl Compl/ance $ 950 i 2015 _ $ IQI $ 1 $ 3.059 Insurance $ Z049 Travel & Meetings $ 222 $ - 30fi�-$ Printing & Distribution s sans Marketing & Community Outreach $ -� _ $ 201412015 Foundation Report Foundation Brochure i- Website Hosting/Maintenance _-- Foundation Constant Contact 1 _.-.-._ -- - _-- Miscellaneous Marketing Exp I i Board Developm_ent &Training) Donor Development & Retention $ ___ 1 ,116 I $ 1,417 t- 1 $ Donor Development (consultant) i- Donor Recognition Event $ 1,417 DonorAwards $ 1,1161 - �_- -_,----.--_--.--.__._----- Donor Plaques/Bricks I-- Fundraising Activities & Events $ Golf Tournament (2025) _....... Give Big (Dec 2015) 1 Monte Carlo Night (2016) I $ Tour de Fork (2016) 1- _ PAL Campalgn Other -I I Foundation S n d • -, 49 I $ 253 i�© $ 2,049 $ 211 I $ 1,457 $ 187 _ T $ 2,450 $ 3,016 $ 2,450 $ 2,450 __ _ $$_ 458 -1 ----�-' 108 $ 58 Is 58 $ 51 1 $ I $ 781 $ 3,482 ---i $ 781 $ 2,198 $ 51 1,513 $ 8,821 $ 4,001 $ 1,513 ! $ 8,821 1 $ 4,001 ,._ po sore Gty Programs $ _ _Lewis Family Playhouse, RC Community Theatre/BATG�- -_ World Music Series (3 Shows) ---- $ . 1 $ 4,164 ATs 6001 `--'- 1 $ - I Tlckets for Underserved Students/Familles I I 1 Foundatlon Family Wknds/Flex Pack MSTC - MainStreet Theatre Company Community Programs _i_$ H S Performing Arts Program Support 1 Student Scholarship Program September Art Association Art Show -� Total Expenditures ($ 4,627 $ 3,564 1 -'- I 1 - 2,000 $ 2,000 1 $ 1,137 1 I i $ _i i I $ 3,717 1 $ 1,137 $ 6.863 - 1 $ 44,1691$ 1$ 10,000 $ 14,400 $ 7,500 $ $ 7,269 $ 5,000 $ 3,500 $ $ 3,500 $ 169 $ 38,354 $ 23,641 $ 200 $ 14,335 $ 279 300 $ 54,430 1U,000 $ 15,000 $ 7,500 j 300 $ 1,9301 _ $ 15,000 I $ 5,000 j $ 8,812 - $ 2"000 ___I $ 3,500_j 1 $ 3,312 l r%A 4 Financial Reports — FY 2016/2017 Grants Operating Budget Year End Report f .4 '% Rancho Cucamonga Community & Arts Foundation Operating Budget GRANTS 15/16 Budget Description 15/16 A 15/16 YTD Approved Actuals July 131 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Budget Grant Support $ 97,000 I $ 107,096 $ SO0 $ 14000 $ 4000 $ 45,000 $ � Is li s96 Bank of America Sponsor (Foundation) $ 10,000 Is 10,000 - Bank of America Grant (Bank) $ 10 000 $ 10,0001 �' . - __ -- 10,000 - -- - I --- ---- i I BBVA Compass Bank $ 2,000 I $ - T r-- - _ Kohl s CoresA/A i $ 5,000 $ 4,500 Soo $ 2,000 Macy's District Grant I $ 5,000 $ 51000 --- - .r - -- - -I Ralph Lewis Properties $ 40,000 $ 40,00020,000 US Bancorp Foundation $- 25,000 $ 25000 $ 25,000 f ----' - �_ MalnStreet Program Support ' $ 12,596 �._. _ _ F + $ 1,000 1 $ 11,5961 Total Revenue - - - ---- _ _ _ _ __..-._ $ 97,000 $107,096 $ S00 S iiA TS 2_nn[I t as nAn i e 11 nnn� r .. Description A15/16 Approved 15/16 YTD Actuals July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Budget Grant Supported Giving $ 97,000 $ 94,765 $ Soo $ - $ 2,000 $ - $ 14,322 $ 1,738 Bank of America Foundation $ 10000 $ 8,609 $ 1,170 $ 1,738 Bank of America Grant $ 10,000 $ 10,000 BBVA Compass Bank $ 2,00o $ 1,955 Kohl's Cares AIA $ 5,000 $ 5,500 $ 500 $ 2,000 Macy's District Grant $ 5,000 $ 4,665 Ralph Lewis Properties $ 40,000 $ 32,480 US Bancorp Foundation $ 25,000 $ 26,556 $ 13,152 MalnStreet Program Support $ 5,000 Total Expenditures $ 97,000 $ 94,765 $ 500 $ - $ 2,000 $ - $ 14,322 $ 1,738 n 4 -1 Rancho Cucamonga Community & Arts Foundation 2of2 Operating Budget GRANTS - 15/16 Budget Description Jan 1-31 Grant Support _1 $ 20,500 Bank of America Sponsor (Foundation) Bank of America Grant (Bank) BBVA Compass Bank - - Kohl's cares AIA $ 500 Macy's District Grant ,- -- -- Ralph Lewis Properties $ 20,000 - ' US Bancorp Foundation MainStreet Program Support dotal Revenue Z 4- 2 enn Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 15/16 YTD Actuals $ 5,000 $ $ _..-soo-i $ 1,000 1 $ 107 $10,000 i ------ ---•- - - - ► - - - -- i ---- - - - - - $ 10,000 $ S'0W-- 5,000 40,0001 12,596� _ 1_$ 500 Is 1.000 1- 5-- - Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 130 May 1-31 June 1-30 15/16 YTD Actuals Grant Supported Giving $ - $ 500 $ 81843 $ 2,122 $ 13,446 $ 51,294 $ 94,765 Bank of America Foundation $ 1,908 $ 1,122 $ 2,446 $ 225 $ 8,609 Bank of America Grant $ 10,000 $ 10,000 BBVA Compass Bank $ 1,455 $ 500 $ 1,955 Kohl's Cares AIA $ 500 $ 500 $ 1,000 $ 1,000 $ 5,500 Macy's District Grant $ 4,665 $ 4,665 Ralph Lewis Properties $ 32,480 $ 32,480 US Bancorp Foundation $ 5,480 $ 7,924 $ 26,556 MainStreet Program Support Total Expenditures $ $ 500 $ 8,843 $ 2,122 $ 13,446 $ $ 5,000 51,294 $ 5,000 $ 94,765 r% A A Financial Reports — FY 2016/2017 Foundation Operating Budget Budget Summary and Profit & loss Detail July 1- 31, 2016 August 1— 31, 2016 D1 r, Rancho Cucamonga Community & Arts Foundation Proposed Operating Budget - 16/17 Budget Description 16/17 16/17 Proposed Actuals July 1-31 Aug 1-31 Sept 1.30 Oct 1-31 Nov 1-30 Dec 1 31 Fund raising/Investments $ 38,200 $ 5,118 $ 35 $ 5,083 $ $ PAL Campaign/Spotlight Donors $ 2,700 $ 40 $ 10 $ 30 _ $ $ Major Gift Campaign $ - $ RC Quakes Strike Outs $ 5,000 $ - VG Bricks/Plaques $ 500 $ 150 $ 150 Amazon Stolle - ;18.15; Investment Income $ 28,000 $ _ misc donation ► misc 4.34; 2016 Tour de Fork Mlsc/Other $ 2,000 $ 4,928 $ 25 $ 4,903 - $4,805.44; 2016 Monte Carlo - $75.00 Activities & Events $110,160 ---+— I $ 11,350 $ 100 $ 11,250 $ _ $ _ $ Quakes Night (Sept 2016) $ 800 ----- $ 100 $ 100 $ Golf Tournament (October2016 _ 1 L$ 65,000 $ 11,250 ; $ 11,250 - -- Monte Carlo Night (A_pril2017) 32,000 $ `- Cinco de Bunco (_May 20_I_7) }I -$_ TOarfJPFnr41111— If) t717 C 2,360 4nnon $ w ------ Total Revenue $148,360 1 $ 16,468 $ 135 $ 16,333 ( $ - $ - $ - $ n 4 r- Rancho Cucamonga Community & Arts Foundation Proposed Operating Budget - 16/17 Budget Description 16/17 16/17 Proposed Actuals July 1-31 Aug 1-31 Sept 130 Oct 1 3' Nov 1-30 Dec 1-31 ,Administration - 6,700 $ 2 i � 2 $ — — - 1(- -;$ -_j$ -I$ his --- Personnel ` — Office Supplies $ 1,000 Financial Compliance $ 2,000 - ---- - --- —$ 2 $ 2 Insurance T 2,000 $ _ i I- Travel $ Meetings --------500 -1-- 1--- --1_---� - 1---. Printing 8e Distribution � �-------•- ---'-- � -•- Marketing St Community Outreach - - — $ 2,000 $ —' _ 2016/2017Foundatlon Report $ _ $—�--- - - I -- .. j T-- ----- -� -----1_---- -- Foundation Brochure $ -_ 700 $- Website Hosting/Maintenance $ 300 $'� - -------- -- ----- __._.___,__ Miscellaneous Marketing Fxp F $ IOW Board Development & Training $ 6,5$ r- _ _ __ _ I - _Donor Development & Rete_ntion $ 2 800 $ (2 -- 2--- ---� Donor Developmen[ (consultant) $_ • $ $ (�J $ S - $ - $ - Unens refund from ��._.—_—' �— - - ---- -- — - June B, 201 eevent r Donor Recognition Event $ 1,400 $ (260 --- -"-'- - - - -- i Donor Awards $ 1,200 I $ j-.--------- .. - - - — - - - - -- — II _ 1 DonorMWa es/Bricks $ 200 $ -- _... ;Fundraising Activities &Events 1 $ 39,200 ; $ $ $�--' $ -.-- ..-_.....__......._ ___-..._----.- ---- _ I I $ l - Golf Tournament (2015) $ 25,000 $ _ -- - - f —i i s j -- - ' —Monte Carlo Night (2016)$_ 14,200 $ - Other $ -- $ I I -- ---- ----- - — I —._ .--- — L— Foundation Sponsored City Programs - $ 60,000 I $' S 1—'-� ---_-- — I$ -i$ $ $ Lewis Family Playhouse $ 10 000 _ -- _-_... _.___._._ - RC Community Theotre/BATG 1 $ 15,000 $�� World Music Selves (3 Shows) $ 9,500 $ Ticked is for Underserved Studen_ts/Familles $ 5,500 $ _ _ -- -- -- j Foundation Family Wknds/Flex Pack MSTC L$ I5,000 $ _..__.__....___ MalnSireet Theatre Company I $ S,0W I $- Community Programs _ $ 11,101 $ - $ _ - $ - $ - $ $ - $ H S Performing Arts Program Support $_3,000 �$ �= Tow giving-W-1-11be #5,000 -- -_ Student Scholarship Program $ 4,601 $ Fund) Curatalo Resbicted September Art Association Art Show $ 3,500 $ Total Ex enditures - -- _ Sias,3oi_ ._(t6o) $ = $ - $ - j $ — Budgeted Net Total $ 59 $ 16,726 r% A -. Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Fiscal Year 2016/2017 July 1 - 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense Income 3010 • Donations 3010.16 . Spotlight Donor Donation Sales Receipt 07/14/2016 Daniels, Jim & Linda Total 3010.15 - Spotlight Donor Donation 3010.30 • Misc Donation Sales Receipt 07/14/2016 Carreon, Irma Ramos Total 3010.30 • Misc. Donation Total 3010 • Donations 3020 . Event Income 3020.12 • Event Ticket Sale Sales Receipt 07/14/2016 Total 3020.12 • Event Ticket Sale Total 3020 • Event Income Total Income Gross Profit Expense 5150 • Bank Charges 5150.1 • Merchant Service Fee Check 07/05/2016 Total 5150 1 • Merchant Service Fee Strole, Dwight American Express AXP DISCNT Total 5150 Bank Charges 5999 • Misc Expense Sales Receipt 07/15/2016 Smilen, Marnie Total 5999 Misc Expense Total Expense Net Ordinary Income Net Income PAL Spotlight Donor Pledge Payment - PPE 070716 Donation for support the Foundation on behalf of Robert Becerra 2016 Quakes Night Merchant Service Fee 7/29/16 statement Pay Pal donation 10.00 10.00 25.00 25.00 35.00 100.00 100.00 10000 135.00 135.00 1.72 172 1 72 085 085 2.57 132.43 132.43 r%4 n Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Fiscal Year 2016/2017 August 1 - 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense J Income 3010 • Donations 3010.11 • Brick Donation Sales Receipt 08/30/2016 Alvarez, Osvaldo & Ileana Brick Purchase Ernesto Vasquez Total 3010.11 Brick Donation 150.00 1 ' 3010.15 • Spotlight Donor Donation 150.00 Sales Receipt 08/01/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment PPE 7/21/16 1000 Sales Receipt 08/17/2016 Daniels, Jim & Linda PAL Spotlight Donor Pledge Payment PPE 08/04/16 PAL Spotlight Donor Pledge Payment - 10.00 Sales Receipt 08/17/2016 Daniels, Jim & Linda PPE 08/18/16 Total 3010.15 • Spotlight Donor Donation 10.00 3010.17 Library Appeals 3000 Morgan Stanley Charitable Spending Sales Receipt 08/17/2016 Morris, Doug & Dee Account - 6/28/16 Library Rancho Cucamonga Library Morgan Stanley Charitable Spending 500.00 Check 08/30/2016 Foundation Account 6128/16 500.00 Total 3010 17 Library Appeals 3010.30 • Misc. Donation 0.00 Sales Receipt 08/17/2016 Misc Donor Miscellaneous donation 4.34 Sales Receipt 08/30/2016 Amazon Smile Amazon Smile activity 4/1116-6/30/16 18.15 Total 3010 30 • Misc. Donation Total 3010 Donations 22.49 3020 •Event Income 20249 3020.11 Event Sponsorship Invoice 08/23/2016 Victoria Gardens 2016 Golf Tournament - Shirt Sponsor 4,000.00 Invoice 08/23/2016 Dan Guerra & Associates 2016 Golf Toumament/Sponsorship Cucamonga Valley Water 2016 Golf Tourney - $2,500 Hole 1,oao 00 invoice 08/30/2016 District Sponsorship 2,50000 invoice 08/30/2016 GYL Decauwer LLP 2016 Golf Tourney - 1/2 $2,500 Hole Sponsorship 1,25000 2016 Golf Tournament/Hole invoice 08/30/2016 Richards Watson & Gershon Sponsorship Tota13020 11 Event Sponsorship 2,500.00 3020.12 Event Ticket Sale 1125000 Sales Receipt 08/01/2016 Rainsberry Amber 2016 Tour de Fork/2 tickets so as Sales Receipt 08/01/2016 Tour de Fork Attendee 2016 Tour de Fork tickets sold through VG Box Office 3 440 00 Sales Receipt 08/02/2016 Tour de Fork Attendee 2016 Tour de Fork Pay Pal Ticket sales 1.28599 rillr Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail Fiscal Year 2016/2017 August 1 31, 2016 Type Date Name Memo ,. Paid Amount Total 3020 12 Event Ticket Sale 3020.13 •Event Donation 4,805.99 Shiner, Kimberly, Board Invoice 08/01/2016 Member 2016 Monte Carlo/donation Total 3020 13 Event Donation 7500 Total 3020 - Event Income 75.00 Total Income 16,130.99 Gross Profit 16,333.48 Expense 16,333.48 5020 • Event Expense 5020.11 • Event Decoration Credit Card Credit 08/22/2016 GBS Linens June 8th Linens refund Total 5020.11 • Event Decoration -259.68 Total 5020 •Event Expense -259.68 Total Expense -269.68 Net Ordinary Income -259.68 Net Income 16.593.16 16,593.16 n-%n Financial Reports — FY 2016/2017 Grants Operating Budget Budget Summary and Profit & loss Detail July 1- 31, 2016 August 1— 31, 2016 011 Rancho Cucamonga Community & Arts Foundation Operating Budget GRANTS 16/17 Budget -_ Description Proposed Actual16/17 iftual e duty 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 -- Grant support -� $ 75,000 $ 13,000 $ 1,500 $ 11,500 $ - i S -$ $ - _ -- Bank of America Grant (Foundation) $ 10,000 $ 10,000 $ 10,000 - - - --Ki 1 _ - Bonk of America Sponsor (Bank) $-10,000 $-- - - Kohl's Cares AIA $ 5,000 $ 2,500 $ 1,500 $ 11000 Macy's District Grant $ 5,000 $ - - - - -- - ---- Ralph Lewis Properties $ 20,000 $ - --__-__.----••--...__J.._.__----.__�. _ . US Bancorp Foundation $ 25,000 - MaInStreet Program Support $ 500 $ 500 Total Revenue- $ 75,000 $ 13,000 $ 1,500 $ 11,S00 $ Expenditures Description 18/17 16/17 p _ Proposed Actuais duly 1-31 Aug 1-31 Sept 1-30 Oct i-31 Nov i-30 Dec 1-31 Grant Supported Giving ( $ 75,000 $ 12,1811 $__11,181 _ $ 1,000 $ Bank of America Foundation $-10,000 $ $ 49f - - ---- -- --- ___ -�. ---- --_._.. - -----_ _ _ _- - --- •-_-. •--._ - Bank ofAmerica Grant $ 10,000- $- -49 � _ 1 '_- I I -_ --•-- - � Kohl's Cares AIA $ 5,000 $ 2,500 $ 1,500 $ 1,000 Macy's District Grant $ 5,000 $ 7,630 $ 7,630 Ralph Lewis Properties $ 20,000 $ -' -- --- -US Bancorp Foundation 1 $ 25,000 $ - 2,000 $ 2,000 r (-- MainStreet Program Support $ 31$ � ___ _ $ 75,0001$ 12,181 $ 11,181 $ 1,000�$ $ (Total Expenditures - $ _ Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail I iscal Year 16/17 July 1 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense �� u Income 3800 • Grant Income 3816 - Kohl's Cares Donation - 2016 Concerts ($300), 2016 Parade ($1,000), 2016 Movies Sales Receipt 07/14/2016 Kohl's ($200) 1,500.00 Total 3816 • Kohl's Cares 1,500.00 Total3800 - Grant Income Total Income 1,500.00 Gross Profit 1,500.00 Expense 5800 • Grant Disbursements 5812 • BofA Sponsorship (Foundation) City of Rancho Cucamonga - Closeout Sponsorship from 13/14 Check 07/14/2016 V Season - underserved 15.50 City of Rancho Cucamonga - Closeout Sponsorship from 15116 Check 07/14/2016 V Season - underserved 33.00 Total 5812 . BofA Sponsorship (Foundation) 5826 • Cucamonga Valley Water District 48 50 City of Rancho Cucamonga - Check 07/14/2016 V Closeout Sponsorship CVWD 2.50 Total 5826 • Cucamonga Valley Water District 5816 • Kohl's Cares Spons. 2.50 5816.2 • Cares Activities City of Rancho Cucamonga - Disbursement Kohis sponsor 2016 Check 07/14/2016 V Concerts 30000 City of Rancho Cucamonga • Disbursement Kohis sponsor 2016 Check 07/14/2016 V Parade 1,000.00 City of Rancho Cucamonga - Disbursement Kohis sponsor 2016 Check 07/14/2016 V Movies 200.00 Total 5816 2 Cares Activities 1,500 00 Total 5816 • Kohl's Cares Spons. 5824 • Macy's Corporate 1,500.00 City of Rancho Cucamonga expenditure reimbursement Playschool Check 07/14/2016 V - Macy's Grant 7,629.58 Total 5824 Macy's Corporate 7,629.58 5815 • US Bank Spons. 5815.1 • Mainstreet City of Rancho Cucamonga Check 07/14/2016 V US Bank Sponsorship dated 12/30/09 1,00000 City of Rancho Cucamonga Check 07/14/2016 V US Bank Sponsorship dated 5/23/11 1,000.00 Total 58151 Mainstreet 2,000.00 Total 5815 US Bank Spons. 2,00000 Total 5800 Grant Disbursements Total Expense 11,180 58 Net Ordinary Income �9� Net Income -9,680.68 W) 7 Rancho Cucamonga Community & Arts Foundation Profit & Loss Detail - Grants Fiscal Year 2016/2017 August 1 - 31, 2016 Type Date Name Memo Paid Amount Ordinary Income/Expense Income 3200 • Sponsored Support 3210 • For the Love of Wine Morgan Stanley Charitable Spending Sates Receipt 08/17/2016 Morris, Doug & Dee Account - 6/28/16 Mainstreet Total 3210 • For the Love of Wine 500.00 Total 3200 Sponsored Support 500.00 3800 •Grant income 500.00 3812 • Bank of America 3812.1 • BofA Spons - CC (Foundation) Sales Receipt 08/30/2016 Bank of America 16/17 Season Sponsorship Total 3812.1 • BofA Spons - CC (Foundation) 10,000.00 Total 3812 • Bank of America 10,000.00 3816 •Kohl's Cams 10,000 00 Sales Receipt 08/30/2016 Kohl's 2016 Founders Day Parade Donation Sales Receipt 08/30/2016 Kohl's 500.00 2016 Founders Day Donation Total 3816 • Kohl's Cares 500.00 Total 3800 •Grant Income 1,000.00 Total Income 11,000.00 Gross Profit 11,500.00 Expense 11,500.00 5800 • Grant Disbursements 5816 • Kohl's Cares Spons. 5816.2 • Cares Activities Kohis Cares support 2016 Founders Check 08/30/2016 City of Rancho Cucamonga - V Day Parade 1,00000 Total 5816 2 Cares Activities 1,00000 Total 5816 Kohl's Cares Spons. 1,000 00 Total 5800 Grant Disbursements Total Expense 1,00000 Net Ordinary Income 1,00000 Net Income 10,500 00 10,500.00 rill A Financial Reports — FY 2016/2017 Restricted Funds All transactions through August 31, 2016 Rancho Cucamonga Community & Arts Foundation Profit & loss by Class Restricted Funds Fiscal Year 2O16/2017 All Transactions through august 31, 2016 J McNay Curatalo R. Lewis Memorial Memorial Memorial TOTAL Ordinary IncomelExpense Income 3990 • Fund Transfer Income Total Income Gross Profit Expense 5018 • Giving Activities t Sponsorship 5018.2 • Student Scholarships Total 5018 - Giving Activities ! Sponsorship Total Expense Net Ordinary Income Net Income 1,463.16 6,351.84 660.51 8,475.51 1,463.16 6,351.84 660.51 8,47~ 1,463.16 6,351.84 660.51 8,4 0.00 5,953.00 0.00 5,953.00 0.00 5,953.00 0.00 5,953.00 0.00 5,953.00 0.00 5,953.00 1,463.16 398.84 660.51 2,522.51 1,463.16 398.84 680.51 2,522.51 D') 4 Financial Reports — FY 2016/2017 Fundraising Events All transactions for events held during fiscal year M*1- Rancho Cucamonga Community & Arts Foundation Profit & Loss by Class Fundraising Events Fiscal Year 2016/20/7 2016 Quakes Night 2016 Golf Tourney Sept 3, 2016 Ordinary Income/Expense Income 3020 • Event Income Total Income Gross Profit Net Ordinary Income Net Income 5000 50.00 50. 00 50.00 50.00 October 24, 2016 TOTAL 38.000.00 38,050.00 38,000.00 38® 38,000.00 38,050.00 38,000.00 38~ 38,000.00 8,05.00 n-Nen Financial Reports — FY 2016/2017 Affiliates History All transactions through August 31, 2016 MINn Cl c o c(p CR cq r of ao of ri n N N N O c0 ,- !� C� CT:, O O O O O O C)O O O O O O O O sp w cM C) C)m m O O Cl) Cl) CEO N N tan° chi m rn Cl 0 o M o CO Cl CO r r o ao ui a tti co cv to N M m of Ci 06 CND N 0 0 CRLO 0 0 0 ui a to 0 ICcf) IR o a o CM N CD cco o to o t`�n o to LO ai ai C) tLO m c0 t0 c0 O co N O 0 O Or) Lo N n N O O to c0 O cl O � cp N N N In O N M 0 0 LO Q3 N C) C cp c0 M M O O t6l)} O O � d' a O CO O O O CO N N t` A N N GO st O O O CN LO b t0 O O cl) CO w O O N cV co 'Ili N N N c0 N O COto c} O N a^D co tri aao CO ui o 0 ci m ch v rn t0 F- P c 00000000 0 0 0 0 0 0 ui a Ct o Gici LO n n L O n O O v N m eai ci ai o 6 6 o ai ai O N O O fh CZ c7 t7 O O Cl Cl O O N� O st O C, O O O 13 a) c0 c0 w N lVh m � E m �+ E C o 0 m a N fn G c E w C D G m N O. (AO O C 0 0 0 a x c o U G m v N a "a= f M w U tx to 0 E c s 0 0 U 0 c a) c E c 0 c 0 c 5 C Q w LL 0 0 0 d Q w m C 0 m c6 E o u) o o C a c o w o o rn c E c U o 0 o m i9 H a o 0 0- CD a c D c m th c") to 0 o x u) to to %n u, o 0 F- m z 4) z m '] / Financial Reports — FY 2016/2017 PAL Checking Account Reconciliation Summary and Detail July 1 - 31, 2016 August 1— 31, 2016 0131 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1010 - PAL Checking Account, Period Ending 07/31/2016 Beginning Balance Cleared Transactions Checks and Payments 19 items Deposits and Credits - 4 items Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 7 items Deposits and Credits - 3 items Total Uncleared Transactions Register Balance as of 07/31/2016 New Transactions Checks and Payments -1 Item Deposits and Credits - 6 items Total New Transactions Ending Balance Jul 31 16 290,535.99 -57,109.72 4,135.90 -52,973.82 237,562.17 -40,235.90 40.00 -40,195.90 197,368.27 -2,611.50 21,397.33 18,785.83 216,162.10 D1.)'7 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 07/31/2016 Type Date Num Name Clr Amount Balance Beginning Balance Cleared Transactions 290 535 99 Checks and Payments -19 items Check 05/19/2016 11205 Hayes -Brennan Mar X 50000 50000 Check 05/19/2016 11202 Cancio, Miren Carm X -500 00 -1 000 00 Check 05/19/2016 11199 Proctor, Cheyenne X 25000 1,25000 Check Check 05/19/2016 11198 Duran, Madelyn X -250 00 -1,500.00 Check 06109/2016 11220 City of Rancho Cuca.. X -1,000 00 -2,500.00 Check 06/09/2016 11222 Snyder, Bryan, Chair X -58 46 -2 558 46 Check 06/23/2016 11223 Impressions Gourm... X -521.64 -3,080.10 Check 06/29/2016 11224 MityLite, Inc. X -4 347 53 -7,427 63 Check 06/29/2016 11227 City of Rancho Cuca... X -2,480 00 -9 907 63 Check 06/29/2016 11226 City of Rancho Cues... X -380.00 -10,287.63 Check 06/29/2016 11228 Fontana Unified Sch... X -300.00 -10,587.63 Check 06/30/2016 11231 City of Rancho Cuca... X -30,000.00 -40,587.63 Check 06/30/2016 11233 Lakeshore Leaming ... X -4,664.79 -45,252.42 Check 06/30/2016 11234 Little Bear Productions X -2,450.00 -47,702.42 Check 06/30/2016 11232 City of Rancho Cuca... X -225.00 -47,927.42 Check 07/05/2016 To Print American Express A.. X -1.72 -47,929 14 Check 07/14/2016 11237 City of Rancho Cuca... X -7,629.58 -55,558.72 Check 07/14/2016 11238 City of Rancho Cues... X -1,500.00 -57,058.72 07/14/2016 11236 City of Rancho Cuca... X -51.00 -57,109.72 Total Checks and Payments -57,109.72 -57,109.72 Deposits and Credits - 4 items Deposit Deposit 07/1412016 07114/2016 X 307.00 307.00 Deposit 07/14/2016 X 1,500.00 1,807.00 Deposit 08/22/2016 X X 2,265.93 4,072.93 62.97 4,135.90 Total Deposits and Credits 4,135.90 4,135.90 Total Cleared Transactions -52,973.82 -52,973.82 Cleared Balance -52,973.82 237,562.17 Uncleared Transactions Checks and Payments - 7 items Check Check 03/29/2016 11181 Cucamonga School ... -350.00 -350.00 Check 05/19/2016 11200 Hopkins, Chloe -500.00 -850.00 Check 05/19/2016 11204 Tadros, Isaiah -500.00 -1,350.00 Check 06/30/2016 11240 City of Rancho Cuca... -30,235.90 -31,585.90 Check 06/30/2016 11242 City of Rancho Cucs -5,000.00 -36,585.90 Check 07/14/2016 11235 City of Rancho Cuca -2,000.00 -38,585.90 07/25/2018 11239 Outback Steakhouse -1,650.00 -40,235.90 Total Checks and Payments -40,235 90 -40,235.90 Deposits and Credits - 3 Items Deposit 05/31/2015 40.00 40.00 Deposit 11/12/2015 000 40 00 Deposit 07/14/2016 40.00 Total Deposits and Credits 40.00 40.00 Total Uncleared Transactions -40,195 90 -40,195 90 Register Balance as of 07/31/2016 -93 16972 197,366 27 New Transactions Checks and Payments -1 item Check 08/01/2016 11241 Inland Valley Emerg... -2,611.50 -2,611.50 Total Checks and Payments -2,611.50 2,811.SD Deposits and Credits - 6 items Deposit 08/02/2016 7500 7500 Deposit Deposit 08/02/2016 08/02/2016 535.00 61000 Deposit 08/02/2016 1285.99 1 895 99 Deposit 08/17/2016 16 730.00 18 625 99 Deposit 08/17/2016 53834 19,164 33 2 233 00 21.397.33 Total Deposits and Credits 21.397.33 21.397.33 Total New Transactions 18,785.83 18.785.83 Ending Balance •74,383.89 216,152.10 Pl" Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1010 - PAL Checking Account, Period Ending 08/31/2016 Beginning Balance Cleared Transactions Checks and Payments - 6 items Deposits and Credits -11 items Total Cleared Transactions Cleared Balance Uncleared Transactions Checks and Payments - 5 items Deposits and Credits - 4 items Total Uncleared Transactions Register Balance as of 08/31/2016 New Transactions Checks and Payments - 2 items Deposits and Credits -1 item Total New Transactions Ending Balance Aug 31, 16 237,562.17 -40,497.40 44,155.48 3,658.08 241,220.25 -903,850.00 900,040.00 -3,810.00 237,410.25 -229 03 6,050.00 5,820.97 243,231.22 01.1 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1010 - PAL Checking Account, Period Ending 08/31/2016 Type Date Num_ Name Clr Amount Balance Beginning Balance Cleared Transactions 237,562 17 Checks and Payments - 6 items Check 05/19/2016 11200 Check 05/19/2016 11204 Hopkins, Chloe Tadros, Isaiah x .500.00 -500 00 Check 06/30/2016 11240 Check City of Rancho Cuca... X x 500.00 -30,235.90 -1,000.00 -31,235.90 06/30/2016 11242 Check 07/25/2016 11239 City of Rancho Cuca Outback Steakhouse X -5,000.00 -36,235.90 Check 08/01/2016 11241 Inland Valley Emerg... X X -1,650.00 -37,885.90 -2,611.50 -40,497.40 Total Checks and Payments -40,497.40 -40,497.40 Deposits and Credits -11 items Deposit 08/02/2016 X Deposit 08/02/2016 X 75.00 75.00 Deposit 08/02/2016 X 535.00 610.00 Deposit 08/2016 1,285.99 1,895.99 Deposit Q8/17l2016 17 X 16,730.00 18,625.99 Deposit 08/17/2016 X X 538.34 19,164.33 Deposit 08/30/2016 2,233.00 21,397.33 Deposit 08/30/2016 X 18.15 21,415.48 Deposit 08/30/2016 x 150.00 21,565.48 Deposit 08/30/2016 X 300.00 21,865.48 Deposit 08/30/2016 X 4,000.00 25,865.48 x 18,290.00 44,155.48 Total Deposits and Credits 44,155.48 44,155.48 Total Cleared Transactions 3,658.08 3,658.08 Cleared Balance 3,658.08 241,220.25 Uncleared Transactions Checks and Payments - 5 items Check 03/29/2016 11181 Check 07/14/2016 Cucamonga School ... -350.00 350.00 -350.00 11235 Transfer 07/27/2016 City of Rancho Cuca... -2 -2,000.00 -2,350.00 -2,350.00 Check 08/30/2016 11244 City of Rancho Cuca... -9 -1,000.00 -9 Check 08/30/2016 11243 Rancho Cucamonga.. -500.00 -902,350.00 -903,850.00 Total Checks and Payments -903,850.00 -903,850.00 Deposits and Credits - 4 items Deposit 05/31/2015 Deposit 11/12/2015 40.00 40.00 Deposit 07/14/2016 0.00 4Q.Q0 Transfer 07/27/2016 46.00 900,000.00 900,040.00 Total Deposits and Credits 900,040.00 900,040.00 Total Uncleared Transactions -3,810 00 -3,810.00 Register Balance as of 08/31/2016 -151.92 237,410.25 New Transactions Checks and Payments - 2 Items Check 09/08/2016 11245 Check 09/13/2016 11246 MD Designs Jasmine Wang 79 03 79 03 -150.00 -229.03 Total Checks and Payments -229.03 -229.03 Deposits and Credits - 1 item Deposit 09/08/2016 6,050.00 6,050.00 Total Deposits and Credits 6,050.00 6,050.00 Total New Transactions 5,820.97 5,820.97 Ending Balance 6,669.05 243,231.22 n -1 r Financial Reports — FY 2016/2017 LAIF Account Reconciliation Summary and Detail July31, 2016 August 31, 2016 nIjc Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 - LAW Account, Period Ending 07112/2016 Jul 12, 16 Beginning Balance 1,333,765.45 Cleared Transactions Checks and Payments - 1 Item 900,000.00 Deposits and Credits -1 item 1 439 31 Total Cleared Transactions -898,560.69 Cleared Balance 435,204.76 Register Balance as of 07/12/2016 435,204.76 New Transactions Deposits and Credits -1 Item 0.00 Total New Transactions 0.00 Ending Balance 435,204.76 P -4' Rancho Cucamonga Community & arts Foundation Reconciliation Detail 1030 - LAW Account, Period Ending 07/12/2016 Type _ Date Num Name Clr Amount Balance Beginning Balance Cleared Transactions 1,333,765.45 Checks and Payments - 1 item Transfer 07/27/2016 X 900,000 00 -900,000.00 Total Checks and Payments 900,000.00 -900,000.00 Deposits and Credits -1 Item Deposit 07/15/2016 X 1,439.31 1,439.31 Total Deposits and Credits 1,439.31 1,439.31 Total Cleared Transactions -898,560.69 -898,560.69 Cleared Balance -898,560.69 435,204.76 Register Balance as of 07/12/2016 -898,560.69 435,204.76 New Transactions Deposits and Credits -1 Item Deposit 07/14/2016 LAW Fund 0.00 Total Deposits and Credits 0.00 0.00 Total New Transactions 0.00 0.00 Ending Balance -898,560.69 436,204.76 r%-%r% Rancho Cucamonga Community & arts Foundation Reconciliation Summary 1030 • LAW Account, Period Ending 08112/2016 Aug 12, 16 Beginning Balance 436.204.76 Cleared Balance 435 204 76 Uncleared Transactions Deposits and Credits -1 Item 0.00 Total Uncleared Transactions 0.00 Register Balance as of 08/12/2016 435,204.76 Ending Balance 435,204.76 P1C Rancho Cucamonga Community & Arts Foundation Reconciliation Detail 1030 • LAW Account, Period Ending 08/12/2016 Type Date Num _ Name Clr Amount Balance Beginning Balance 435,204.76 Cleared Balance 43520476 Uncleared Transactions Deposits and Credits -1 item Deposit 07/14/2016 LAW Fund 0.00 Total Deposits and Credits 0.00 0.00 Total Uncleared Transactions 0.00 000 Register Balance as of 08/12/2016 0.00 435,204.76 Ending Balance 0.00 435,204.76 DAI' Financial Reports — FY 2016/2017 Foundation Financials Summary Report As of August 31, 2016 r% A Rancho Cucamonga Community & Arts Foundation Financial Summary as of as of as of August 31, 2016 June 30, 2016 _June 30, 2015 LAIF balance 435 204.76 1,333,765.45 432 390.90 Investments Total 2,350,868.00 1,450,868.00 2,348,425.00 - _ _ Checking balance 237,410.25 206,062.67 —_ 141,973.30 Affiliate's balance -319,350.20 -305,312.95 -267,034.84 Total 2,704,132.81 2,685,383.17 2,655,754.36 ti A-% STAFF REPORT CONIINIUNITS' SERVICES DEPARTMENT Date: September 28, 2016 To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director 1 Subject: UPDATE ON BOARD WORKSHOP FOR ORGANIZATIONAL DEVELOPMENT RECOMMENDATION RANCHO CUCAMONGA Staff recommends that the Board discuss a recommendation from the Executive Committee regarding the retention of consultant services for organizational development and strategic planning. BACKGROUND The Foundation has discussed at past meetings securing the services of organizational development consultant Ray Patchett. An allotment of $6,500 was placed in the budget pending a final proposal and cost estimate from Mr. Patchett. Although the services were to be provided at a special workshop on November 9, 2016, scheduling conflicts with Mr. Patchett have resulted in the workshop being rescheduled to January 25, 2017. This would replace the regular board meeting. A regular board meeting will be held on November 9, 2016. Here is the preliminary scope of services and work that was provided by Mr. Patchett: Roles and Responsibilities Activity - Each Board member and staff member fill out a survey indicating their understanding of which responsibilities fall under Governance of the Foundation, Management/staff and or both. The categories are Overall Direction (Mission, Vision and Values, Finance and Revenue Generation, Management and Staff, Operations and Board effectiveness. • Transition Management Training - We could walk through the Transition steps to identify what needs to be done over the next months and year with the many changes ahead. • Foundation Goal Setting - Out of the Transition Management activity, we will get a good sense of what we need to address to move forward. That material coupled with the identification of some key goals will give us an action plan. No action is required at this time. STAFF REPORT COMMUN1T1 SERN [[ ES DEP MrMENT Date: September 28, 2016 -IJ RANCHO CUCAMONGA To: Rancho Cucamonga Community & Arts Founda on From: Nettie Nielsen, Community Services Director/ Subject: DISCUSSION OF VICTORIA GARDENS COURTYARD RENOVATION PROJECT RECOMMENDATION This reports is for information only, no action is required. BACKGROUND The Community Services Department, in partnership with the Library and Victoria Gardens have begun discussions about desired improvements to the Bank of America Imagination Courtyard at the Victoria Gardens Cultural Center. Some of the goals of the capital improvement project would be to provide a more permanent performance space to expand programming, and shade and seating, and in general, make the courtyard more inviting. Also, the relationship of the spaces to Victoria Gardens' property is being explored with the goal to provide a more fluid and natural transition between the properties. As it is early in the planning process no set time line or budget has been identified. Conceptual ideas are being provided by Urban Arena, a landscape architecture firm. Once concepts are agreed upon, the City can plan for full design drawings, and eventual construction. We should have a better idea of the schedule by the end of the calendar year. This has the potential to be a very exciting project and perhaps an excellent opportunity for the Foundation to launch a small scale Capital Fundraising Campaign in 2017. If the Foundation is interested in this as a tangible, sellable, project, staff can return at the November Board meeting with a more definite project scope and recommendation. At that time you can select a fundraising goal and a campaign chair. r% A A STAFF REPORT COMMUNITl- SERA ICES DEPARTMENT Date: September 28, 2016 To: Rancho Cucamonga Community & Arts Foundation Boar From: Nettie Nielsen, Community Services Directo� By: Susan Sluka-Kelly, Cultural Arts Manager Subject: Discussion of 2016 Donor Recognition Awards RECOMMENDATION d RANCHO CUCAMONGA Staff recommends that the Board discuss and consider potential recipients for the 2016 Donor Awards as well as an appropriate date and possible show tie-in (if desired) for the event. Last year the Donor Awards event was held on January 8th just prior to the Peter Cetera performance, which resulted in greater attendance for the ceremony itself. Staff also recommends that a small committee be assigned to assist with event planning, invitations, and catering. BACKGROUND Since 2011, the Foundation has given special recognition to donors annually who have supported the Foundation efforts and mission to enhance performing arts offerings at the Victoria Gardens Cultural Center. The Foundation presents two awards: one to a business or organization and one to a private individual or couple. The Playhouse Staff selects the Distinguished Benefactor Award recipient. Previous award recipients are as follows: Outstanding Outstanding Distinguished Business Individual Benefactor 2011 Burrtec Pete Pitassi Lewis Family 2012 Bank of America Tony Mize Doug & Dee Morris 2013 Vavrinek, Trine & Day Chuck Buquet U.S. Bank 2014 RC Quakes Fritz Coleman Four Points/Sheraton 2015 Victoria Gardens Dr. Scott Goldman Hang & Judy Gibson Contributions to qualify for this honor are for significant monetary or in -kind gifts or sustained giving. Staff will research the updated giving balances of current Spotlight Donors prior to the discussion to provide the board members information on potential awardees for 2016. Playhouse staff will also evaluate possible recipients of the Playhouse's Distinguished Benefactor Award. The amount of $1,400 is currently budgeted for this event plus an additional $1,200 for the actual awards (custom designed signature vases). nAC STAFF REPORT r O'NEMUNITY SERVICES DEPARTMENT , Date: September 28,2016 To: Rancho Cucamonga Community & Arts Foundatiop Board RANCHO t CucAhtavcA From: Nettie Nielsen, Community Services Director Subject: CONSIDERATION OF EXPENDITURE FOR FINANCIAL REVIEW RECOMMENDATION Approval of an expenditure of $6,932.00 to LSL Accountants for the completion of a financial review. PROPOSAL FOR FINANCIAL SERVICES FROM LSL Last year, the Board and Executive Committee considered the request from City Finance Director Tamara Layne to complete a financial review. A proposal was solicited for financial services from LSL Certified Public Accountants, the Foundation's current accounting firm. LSL Certified Public Accountants quoted $6,932.00 to perform the review. The Executive Committee recommended completing the Financial Review in 2015/16, and completing a process review at a later date. The Financial review was not completed, partially due to our own staffing shortages and those in Finance. However, the Finance Department is requesting that both the Library and Community Arts Foundation complete their reviews. They have contacted LSL who can complete the work by the end of November, followed by a report. Finance suggests that the review be completed every 4-5 years depending upon the financial activity of the organization. The Animal Center has also committed $1,000 towards the cost of the review out of the funds in the Foundation's account. Once the Animal Center has received their letter of determination from the Internal Revenue Service, and established themselves with the State of California as a non-profit, they will transfer their funds into their own account. No timeline is set for this transition.