HomeMy WebLinkAbout2018-11-28 - Agenda Packet - Community & Arts Foundation
AGENDA
COMMUNITY & ARTS
FOUNDATION
WEDNESDAY, NOVEMBER 28, 2018
REGULAR MEETING
LOCATION:
Tri-Communities Conference Room City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91703
MEMBERS:
CHAIR Tina Chen MEMBER Linda Bryan
VICE CHAIR Mark Rivera MEMBER Fatima Corbett
SECRETARY/TREASURER Jim Harrington MEMBER Paula Pachon
MEMBER Alfred Arguello MEMBER Bryan Snyder
MEMBER Nick Baker
MEMBER Rosemarie Brown
Mission Statement
♦ Enriching lives through support of the arts at the Victoria Gardens Cultural Center and supporting efforts
that benefit the community.
If you need special assistance or accommodations to participate in this meeting, please contact the
Community Services at (909) 477-2760. Notification of 48 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility. Listening devices are available for
the hearing impaired.
NOVEMBER 28, 2018
COMMUNITY & ARTS FOUNDATION
Page 1 of 2
A. 5:00 P.M. –CALL TO ORDER
A1. Pledge of Allegiance
A2. Roll Call: Tina Chen, Chair
Mark Rivera, Vice Chair
Jim Harrington, Secretary/Treasurer
Al Arguello
Linda Bryan
Nick Baker
Rosemarie Brown
Fatima Corbett
Paula Pachon
Bryan Snyder
B. ANNOUNCEMENTS/PRESENTATIONS
B1. None.
C. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Community & Arts Foundation. State
law prohibits the Board from addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent meeting. Comments are to be
limited to five minutes per individual.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. They will
be acted upon by the Community & Arts Foundation Board at one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
D1. Approval of the Minutes of the Regular Community & Arts Foundation meeting held September 26, 2018. 1
D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for September – October
2018. 5
E. STAFF REPORTS
E1. Review of 990 Tax Form. 46
E2. Programming Update provided by Cultural Center Manager. (Verbal Update)
E3. City Update provided by Community Services Director. (Verbal Update)
NOVEMBER 28, 2018
COMMUNITY & ARTS FOUNDATION
Page 2 of 2
F. FOUNDATION BUSINESS
The following items do not legally require any public testimony, although the Chair may open the
meeting for public input.
F1. Executive Director Report. (Verbal Update)
F2. Discussion of RCCAAF Reorganization Plans.
F3. Discussion and Selection of 2018 Donor Award Recipients.
F4. RCCAAF Participation in Supervisor Rutherford’s Christmas Reception and Dessert Competition. 58
G. COMMITTEE REPORTS
G1. Executive Committee. (Tina Chen, Mark Rivera, Jim Harrington, Paula Pachon)
G2. Fundraising Committees.
• Golf Tournament – October 22, 2018 – (Completed)
• Kenny Cetera’s Chicago Experience – January 20, 2019
• Benefit Performance by Fritz Coleman - March 23, 2019
• Monte Carlo Night – April 27, 2019
• Bunco Night – May 3, 2019
H. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Community & Arts Foundation Board to identify the items they wish to discuss
at the next meeting. These items will not be discussed at this meeting, only identified for the next
meeting.
I. ADJOURNMENT
I, Valerie Smith, Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby
certify that a true, accurate copy of the foregoing agenda was posted on day, Wednesday, November
21, 2018, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic
Center Drive.
/s/ Valerie Smith
Valerie Smith
Executive Assistant
City of Rancho Cucamonga
A. 5:10 P.M. – CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on
Wednesday, September 26, 2018 in the Tri-Communities Room at City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10
p.m. by Chair Pachon.
The Pledge of Allegiance was led by Chair Tina Chen.
Present were Board Members: Chair Tina Chen, Vice Chair Mark Rivera,
Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Fatima Corbett (arrived at
5:18 p.m.). Absent: Rosemarie Brown and Bryan Snyder.
Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly,
Executive Director; Peggy Magee, Cultural Arts Manager, Catherine Allen, Account
Technician; Valerie Smith, Executive Assistant.
ANNOUNCEMENTS/PRESENTATIONS
Chair Chen presented a gift to former Chair Pachon and thanker her for her two terms as
Chair. Member Pachon expressed her appreciation of the Board. Executive Director Sluka-
Kelly shared her appreciation of Member Pachon’s dedication to the Foundation. No further
discussion was held.
Cultural Center Manager Peggy Magee introduced herself to the Board and shared a bit of
her background and work experience. The Board welcomed her to the City. No further
discussion was held.
COMMUNICATIONS FROM THE PUBLIC
None.
CONSENT CALENDAR
D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held April 25,
2018.
1
D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for April and
May 2018.
MOTION: Moved by Vice Chair Rivera, seconded by Member Baker, to approve the Consent
Calendar as submitted. Motion carried: 8-0-2 (Absent: Brown and Snyder).
STAFF REPORTS
E1.
Financial Update.
Management Analyst Mitchell provided an update on the Foundation’s financials. She
explained the request by staff to approve the disbursement of funds owed to the Rancho
Cucamonga Animal Care Foundation and the Rancho Cucamonga Public Library Foundation.
She also gave an update on the final numbers for the previous fiscal year. No further
discussion was held.
MOTION: Moved by Member Baker, seconded by Member Pachon, to approve staff to
disburse funds owed to the Rancho Cucamonga Animal Care Foundation and the Rancho
Cucamonga Public Library Foundation. Motion carried: 8-0-2 (Absent: Brown and Snyder).
E2.
Programming Update provided by Cultural Center Manager.
Cultural Center Manager Magee shared that school bussing will begin for School House Rock.
She also shared that Much to Do About Nothing is selling well. The show includes a multi-
generational cast. She stated that the Brian McKnight show is sold out. She also provided
details about the season opening party for The Zombies. She indicated that 155 people
attended the event. The Selena Tribute band sold out and a second show was added.
Member Pachon inquired if channel 3 has been used to market School House Rock. Cultural
Center Manager Magee stated she would inquire. No further discussion was held.
E3.
City Update provided by Community Services Director.
Director Hunt Gracia provided an update on the need for reappointments to be taken to
Council for approval. She also shared about the partnership with the Chaffey Wignall Museum
of Contemporary Art. Member Bryan shared more about the partnership that was discussed
in the Art in Public Places Committee. She also shared about the mural on the intersection
near Los Amigos Elementary School. No further discussion was held.
FOUNDATION BUSINESS
F1. Executive Director Report.
Executive Director Sluka-Kelly updated the Foundation on the donors. She shared that letters
will be sent out congratulating each of the new or advanced donors to thank them for their
2
support of the Foundation. Vice Chair Rivera requested to hand out letters during the Golf
Tournament. She also indicated that the Foundation website will be going through a refresh.
She also provided updates on the grants that were approved from both U.S. Bank and Bank
of America. She updated the members on the sponsorships for high school arts and
Foundation sponsored programs. No further discussion was held.
F2. Discussion of RCCAAF Reorganization Plans.
Executive Director Sluka-Kelly informed the Board of the move towards being an independent
Foundation. She indicated that the Executive/Finance Committee is taking the lead in creating
policies and procedures to present to the Board. She noted that the goal is to have the
Foundation be independent of the City by the end of this fiscal year. Chair Chen shared the
steps that the Executive/Finance Committee is taking. Community Services Director Hunt
Gracia stated that a memorandum of understanding would be created that stated how the
City will be collaborating with the Foundation in the future. No further discussion was held.
F3. Determine and Assign 2018/19 Committees.
The members discussed the committees and volunteered to participate as follows:
• Giving Committee: Al Arguello, Nick Baker, Tina Chen, Paula Pachon
• Marketing Committee: Paula Pachon and Linda Bryan
• Investment Committee: Fatima Corbett, Jim Harrington, and Mark Rivera
No further discussion was held.
G1. Executive Finance Committee
Chair Chen provided an update on the items that were discussed during the meeting. She shared that
the committee will be looking at obtaining general liability insurance since they are not covered by the
City. No further discussion was held.
G2. Fundraising Committees.
Secretary/Treasurer Harrington provided an update on Quakes Night. He shared that $1,650 was
raised. Vice Chair Rivera updated the Board on who has contributed towards the golf tournament and
the total contributions received. He requested raffle and silent auction items. No further discussion
was held.
Donor Award Selection.
COMMITTEE REPORTS
IDENTIFICATION OF ITEMS FOR NEXT MEETING
3
The meeting adjourned at 7:04 p.m.
Respectfully submitted,
ADJOURNMENT
/s/ Valerie Smith
Valerie Smith
Executive Assistant
City of Rancho Cucamonga
4
STAFF REPORT
RECOMMENDATION:
Staff recommends the Foundation receive and file this report.
BACKGROUND:
Updated treasurer reports are provided to Full and Executive Board members at bimonthly
meetings.
P&L Detail – Operating Budget:
• 09/27/2018 – A check payment in the amount of $4,000.00 was made for the budgeted
2018 AAIE Art Show.
• 09/28, 10/01 and 10/22/2018 – Payroll and taxes for Susan Sluka-Kelly were debited via
Paychex from the Foundation’s PAL account.
• 10/09/2018 – Reimbursement check paid by Foundation to the City for Account Technician
(Catherine Allen) for period 04/01/2018 – 06/30/2018 in the amount of $3,577.62.
• 10/23/2018 – Donation received for LoanMart Strikeouts (Quakes) in the amount of
$7,045.00.
P&L Detail – Grants:
• 09/26/2018 – Invoiced Lewis Real Estate Corporation for their $23,500.00 corporate grant
sponsorship. Staff is waiting to receive check payment.
• 10/23/2018 – Invoiced Bank of America for their $10,000.00 grant sponsorship. Staff is
waiting to receive check payment.
• 10/23/2018 – Received donation check from US Bank in the amount of $25,000.00.
P&L Fundraising Events:
• 10/31/2018 – Total income for the 2018 Quakes Night event was $1,650.00.
• 10/31/2018 – Total income to date for the 2018 Golf Tournament is $41,767.26. This
amount includes both donation payments already received, as well as invoiced donations
that have not yet been received.
DATE: November 28, 2018
TO: Rancho Cucamonga Community & Arts Foundation
FROM: Jennifer Hunt Gracia, Community Services Director
INITIATED BY: Catherine Allen, Account Technician
Elisa Garcia, Management Aide
SUBJECT: Treasurer Report
5
Balance Sheet
• PAL account balance = $122,233.23
• LAIF account balance = $295,976.22
• As of 10/31/2018, the equity account balances are as follows:
o Temporarily Restricted Net Assets (includes all restricted grants, as well as
donations that are restricted to MainStreet) = $109,652.65
o Permanently Restricted Net Assets (consists of the Endowment fund, which is
invested through Union Bank) = $2,350,586.75
o Unrestricted Net Assets (consists of all unrestricted earnings of the Foundation) =
$252,454.37
Accounts Receivable Aging – Detail Report
• As of October 31, 2018, the Foundation has accounts receivable in the amount of
$44,750.00. This amount includes donation invoices as follows:
o Lewis grant = $23,500.00
o Bank of America grant = $10,000.00
o Eight outstanding donation invoices for the 2018 Golf Tournament = $11,250.00
PAL Checking Account:
• 06/20/2018 – The $237.04 bus reimbursement check that was sent to the Pacific Avenue
Academy of Music back in June still hasn’t cleared. On November 7th, staff had contacted
Robyn Anderson for the second time regarding the status. According to Ms. Anderson,
they did, in fact, receive the check and have turned it over to their transportation
department for deposit.
• 09/27/2018 – Staff has issued the reimbursement check payable to the Animal Care
Foundation in the amount of $1,000.00. This amount represents the electronic deposit
from PetSmart Charities.
• 09/27/2018 – Staff has issued the reimbursement check payable to the RC Library
Foundation in the amount of $550.00. This amount represents the donation received by
the Foundation that was intended for the Library but hadn’t yet been paid out.
• 10/25/2018 – Staff has issued a reimbursement check to the Animal Care Foundation for
the $4.00 electronic donation from WoofTrax that was automatically deposited into the
Foundation’s PAL account.
• 11/01/2018 – Staff issued a $1,895.00 check to HUB International for the Foundation’s
liability insurance. The policy is paid in full through October 19, 2019.
LAIF Account:
• September 2018 – No interest was earned on the LAIF account.
• October 15, 2018 – Interest in the amount of $1,599.45 was earned on the LAIF account.
6
FISCAL IMPACT:
• Total FY 2018/2019 Operating Budget Income for September 2018 = $14,704.00
• Total FY 2018/2019 Operating Budget Expenses for September 2018 = $6,908.21
• Total FY 2018/2019 Operating Budget Income for October 2018 = $30,004.45
• Total FY 2018/2019 Operating Budget Expenses for October 2018 = $28,716.33
EXHIBITS:
Exhibit A - Foundation financial reports for September and October 2018 and operating budgets
for Fiscal Year 2018/2019.
7
Foundation Financial Reports
FY 2018/2019
Foundation Operating Budget
Budget Summary and
Statement of Activity
September 1 – 30, 2018
October 1 – 31, 2018
8
Revenue
Description 18/19
Approved
18/19
Actuals July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 18/19 YTD
Actuals
Fundraising/Investments 70,025$ 14,627$ 4,765$ 1,014$ 204$ 8,644$ -$ -$ 14,627$
PAL Campaign/Spotlight Donors 10,500$ -$ -$
R. Lewis: PAL Campaign/Spotlight Donors 7,500$
RC Quakes Strike Outs 6,000$ 7,045$ 7,045$ 7,045$
VG Bricks/Plaques 1,400$ 850$ 850$ 850$
Investment Income 36,625$ 3,375$ 3,375$ 3,375$
Interest Income LAIF 5,000$ 2,989$ 1,390$ 1,599$ 2,989$
Misc Donations (Amazon Smile, Your Cause)3,000$ 368$ 164$ 204$ 368$
Activities & Events 100,550$ 68,160$ -$ 32,300$ 14,500$ 21,360$ -$ -$ 68,160$
Quakes Night 1,600$ 1,650$ 650$ 1,000$ 1,650$
Golf Tournament 65,000$ 66,510$ 31,650$ 13,500$ 21,360$ 66,510$
Fritz Coleman Performance 11,650$
Monte Carlo Night 15,000$ -$ -$
Cinco de Bunco 2,300$ -$ -$
Misc. / New Fundraiser 5,000$
Total Revenue 170,575$ 82,787$ 4,765$ 33,314$ 14,704$ 30,004$ -$ -$ 82,787$
Rancho Cucamonga Community & Arts Foundation
Operating Budget - 18/19 Budget
Network for Good, Your
Cause, Amazon Smile
Your Cause
9
Expenditures
Description 18/19
Approved
18/19
Actuals
July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 18/19 YTD
Actuals
Administration 49,100$ 9,429$ 20$ 2,646$ 2,374$ 4,498$ -$ -$ 9,429$
Personnel 35,000$ 8,982$ 2,626$ 2,037$ 4,319$ 8,982$
Business Cards/Office Supplies 1,000$ 179$ 179$ 179$
Financial Compliance 10,000$ 40$ 20$ 20$ 40$
Insurance 2,100$ -$ -$
Travel & Meetings 1,000$ 228$ 228$ 228$
Miscellaneous 1,000$ 109$
Marketing & Community Outreach 3,700$ -$ -$ -$ -$ -$ -$ -$ -$
2017/2018 Foundation Report 1,200$ -$ -$
Foundation Brochure -$ -$
Website Hosting/Maintenance 1,500$ -$ -$
Miscellaneous Marketing Exp 1,000$ -$ -$
Board Development & Training 1,000$ -$ -$ -$
Donor Development & Retention 2,200$ 19$ 10$ -$ -$ 10$ -$ -$ 19$
Donor Recognition Event 1,400$ -$ -$
Donor Awards 600$ -$ -$
Donor Plaques/Bricks 200$ 19$ 10$ 10$ 19$
Fundraising Activities & Events 36,000$ 24,743$ -$ -$ 534$ 24,209$ -$ -$ 24,743$
Golf Tournament (2018)25,000$ 24,743$ 534$ 24,209$ 24,743$
Monte Carlo Night (2018)5,000$ -$ -$
Fritz Coleman Performance 1,000$ $
Other 5,000$ -$ -$
Foundation Sponsored City Programs 54,000$ -$ -$ -$ -$ -$ -$ -$ -$
Lewis Family Playhouse 3,500$ -$ -$
RC Community Theatre/BATG 15,000$ -$ -$
World Music Series (3 Shows)8,000$ -$ -$
Bussing for Underserved Students -$
Foundation Family Wknds/Flex Pack MSTC 20,000$ -$ -$
MainStreet Theatre Company 7,500$ -$ -$
Community Programs 23,500$ 4,000$ -$ -$ 4,000$ -$ -$ -$ 4,000$
H S Performing Arts Program Support 3,000$ -$ -$
Student Scholarship Program 5,000$ -$ -$
New Program Grant 10,000$ $
September Art Association Art Show 4,000$ 4,000$ 4,000$ 4,000$
Discretionary Giving 1,500$
Total Expenditures 169,500$ 38,191$ 30$ 2,646$ 6,908$ 28,716$ -$ -$ 38,191$
Budgeted Net Total 1,075$ 44,596$
See Grant Budget
Rancho Cucamonga Community & Arts Foundation
Operating Budget - 18/19 Budget
Susan = $741.37
Catherine (17/18 Reimbursement)
= $3577.62
10
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
September 1 - 30, 2018
Type Date Name Memo Amount
Ordinary Income/Expense
Income
43000 · INDIVIDUAL CONTRIBUTIONS
43080 · Your Cause Donation
Sales
Receipt 09/04/2018 Munoz, Luis Your Cause - General donation 204.00
Total 43080 · Your Cause Donation 204.00
Total 43000 · INDIVIDUAL CONTRIBUTIONS 204.00
45000 · PROGRAM / EVENT INCOME
45030 · Event Sponsorship
Invoice 09/10/2018 National Community
Renaissance
2018 Golf Tournament - Closest-to-the-
Pin Sponsor 1,000.00
Invoice 09/12/2018 Victoria Gardens 2018 Golf Tournament - Shirt Sponsor 4,000.00
Invoice 09/18/2018 RJM Design Group 2018 Golf Tournament - Closest-to-the-
Pin Sponsorship 1,000.00
Invoice 09/18/2018 EMCOR Services / Mesa
Energy
2018 Golf Tournament - Hole
Sponsorship 2,500.00
Invoice 09/18/2018 Diversified Pacific Development
Group
2018 Golf Tournament - Hole
Sponsorship 2,500.00
Invoice 09/26/2018 Gerdau / TAMCO 2018 Golf Tournament - Hole
sponsorship 2,500.00
Total 45030 · Event Sponsorship 13,500.00
45040 · Event Ticket Sales
Sales
Receipt 09/06/2018 Magee, Peggy 2018 Quakes Night - Two tickets 100.00
Sales
Receipt 09/25/2018 Baker, Nick (Board Member)2018 Quakes Night - 4 tickets 200.00
Sales
Receipt 09/25/2018 Brown, Rosemarie (Board
Member)2018 Quakes Night - 2 tickets 100.00
Sales
Receipt 09/25/2018 Harrington, Jim (Secretary /
Treasurer)2018 Quakes Night - 1 ticket 50.00
Sales
Receipt 09/25/2018 Rivera, Mark (Vice Chair)2018 Quakes Night - 1 ticket 50.00
Sales
Receipt 09/25/2018 Roy, Michele 2018 Quakes Night - 5 tickets 250.00
Sales
Receipt 09/25/2018 Ruttencutter, Brian 2018 Quakes Night - 2 tickets 100.00
Sales
Receipt 09/25/2018 Shiner, Kimberly M.2018 Quakes Night - 3 tickets 150.00
Total 45040 · Event Ticket Sales 1,000.00
Total 45000 · PROGRAM / EVENT INCOME 14,500.00
Total Income 14,704.00
Gross Profit 14,704.00
Expense
66000 · PROGRAM EXPENSES
66200 · Giving Activities / Sponsorship
66204 · Art Shows
11
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
September 1 - 30, 2018
Type Date Name Memo Amount
Check 09/27/2018 Associated Artists of the Inland
Empire
2018 AAIE Art Show reimbursement to
VGCC / Foundation support 4,000.00
Total 66204 · Art Shows 4,000.00
Total 66200 · Giving Activities / Sponsorship 4,000.00
Total 66000 · PROGRAM EXPENSES 4,000.00
60000 · ADMINISTRATIVE EXPENSES
60040 · Personnel
60042 · Payroll
Check 09/28/2018 Susan Sluka-Kelly Paychex Inc. Payroll CCD - Electronic
payroll for Susan Sluka-Kelly 2,037.38
Total 60042 · Payroll 2,037.38
Total 60040 · Personnel 2,037.38
60005 · Board Meetings / Hospitality
Credit Card
Charge 09/26/2018 Luna Grill Dinner for Board Meeting - Sept 26, 2018 228.00
Check 09/27/2018 Sluka-Kelly, Susan Reimbursement for Outgoing Chair Gift
for Paula Pachon 108.83
Total 60005 · Board Meetings / Hospitality 336.83
Total 60000 · ADMINISTRATIVE EXPENSES 2,374.21
65000 · FUNDRAISING EXPENSES
65120 · Misc Event Expenses
Credit Card
Charge 09/27/2018 Hole in One International 2018 Golf Tournament - Hole in One
Contest Prize Coverage Insurance 534.00
Total 65120 · Misc Event Expenses 534.00
Total 65000 · FUNDRAISING EXPENSES 534.00
Total Expense 6,908.21
Net Ordinary Income 7,795.79
Net Income 7,795.79
12
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Ordinary Income/Expense
Income
42000 · INTEREST INCOME
42020 · LAIF Interest Income
Deposit 10/15/2018 Local Agency Investment
Fund
Interest earned for quarter ending
09/30/2018 1,599.45
Total 42020 · LAIF Interest Income 1,599.45
Total 42000 · INTEREST INCOME 1,599.45
45000 · PROGRAM / EVENT INCOME
45010 · Event Dinner
Sales
Receipt 10/22/2018 Magee, Peggy 2018 Golf Tournament - Dinner 75.00
Sales
Receipt 10/22/2018 Pachon, Paula (Board
Member)2018 Golf Tournament - Dinner 75.00
Sales
Receipt 10/22/2018 Harrington, Jim (Secretary /
Treasurer)2018 Golf Tournament - Dinner 75.00
Sales
Receipt 10/22/2018 Baker, Nick (Board Member)2018 Golf Tournament - Dinner Tickets (2)150.00
Sales
Receipt 10/22/2018 Corbett, Fatima (Board
Member)2018 Golf Tournament - Dinner 75.00
Sales
Receipt 10/22/2018 Scott, Kristine 2018 Golf Tournament - Dinner 75.00
Total 45010 · Event Dinner 525.00
45020 · Event Tournament Package
Sales
Receipt 10/22/2018 EMCOR Services / Mesa
Energy
2018 Golf Tournament - 4 tournament
packages 300.00
Sales
Receipt 10/22/2018 Sweeney, Jim 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Hupp, Scott A.2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Sissons, Ronald 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Frazier, Steven 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Clark, Michael 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Yoshiba, Michael 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Sume, Kayser O.2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Brochard, Kyle 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Kimberling, Ron and Terry 2018 Golf Tournament - Tournament
Packages (2)150.00
Sales
Receipt 10/22/2018 Bradshaw, Steven T.2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Gibson, Kenneth D.2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Riddle, Grant 2018 Golf Tournament - Tournament
Packages (2)150.00
13
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Sales
Receipt 10/22/2018 Waterbury, Andrew 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Lawrence, Todd 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Welborn, Zeb 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Polk, Darryl 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Pitassi, Pete 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Ghirelli, Nicholas Robert 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Gauss, Eric 2018 Golf Tournament - Tournament
Package 75.00
Sales
Receipt 10/22/2018 Comaianni, Anthony 2018 Golf Tournament - Tournament
Package 75.00
Total 45020 · Event Tournament Package 1,950.00
45030 · Event Sponsorship
Invoice 10/01/2018 Bank of America 2018 Golf Tournament - Hole-in-One and
Putting Contest sponsorship 5,000.00
Sales
Receipt 10/02/2018 Cucamonga Valley Water
District 2018 Golf Tournament - Hole sponsorship 2,500.00
Invoice 10/04/2018 HMC Architects 2018 Golf Tournament - Special Foursome
Hole Sponsorship Offer 1,250.00
Invoice 10/08/2018 Bryan, Linda (Board
Member) & Peter
2018 Golf Tournament - Special-Rate Hole
Sponsorship 1,250.00
Invoice 10/09/2018 Soren McAdams 2018 Golf Tournament - Birdie Sponsorship 1,000.00
Invoice 10/15/2018 GYL Decauwer, LLP 2018 Golf Tournament - Half-Hole
Sponsorship 1,250.00
Invoice 10/15/2018 Vavrinek, Trine, Day & Co.2018 Golf Tournament - Birdie Sponsorship 1,000.00
Total 45030 · Event Sponsorship 13,250.00
45050 · Event Donation
Sales
Receipt 10/18/2018 Baker, Nick (Board Member)2018 Golf Tournament - Donation 125.00
Sales
Receipt 10/23/2018 Rancho Baseball LLC
(Quakes)
2018 LoanMart Strikeouts for the
Community Campaign - 1,409 @ $5.00
each
7,045.00
Total 45050 · Event Donation 7,170.00
45060 · Event Raffle
Sales
Receipt 10/22/2018 Goldberg, Brad 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Clark, Michael 2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Lyu, Steven 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Michael, L. Dennis 2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Price, Scott 2018 Golf Tournament - Raffle Tickets 50.00
14
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Sales
Receipt 10/22/2018 Ochoa, Anthony 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Yoshiba, Michael 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Sume, Kayser O.2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Plummer, Neil 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Daniels, Jim & Linda 2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Bradshaw, Steven T.2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Cooper, John G.2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Espinoza, Jesus 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Waterbury, Andrew 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 RIvera, Cheryl 2018 Golf Tournament - Raffle Tickets 70.00
Sales
Receipt 10/22/2018 Magee, Peggy 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Bush, Brian A.2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Fochtman, Richard 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Morris, Doug & Dee 2018 Golf Tournament - Raffle Tickets 35.00
Sales
Receipt 10/22/2018 Harrington, Jim (Secretary /
Treasurer)2018 Golf Tournament - Raffle Tickets 105.00
Sales
Receipt 10/22/2018 Zamaria, Jay 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Peterson, Eldon 2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Putnam, Todd 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Frost, Jim & Gwyn 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Stevenson, Kevin 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Skogebo, Mat 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Uribe, Emilio 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Courtney, Michael 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Polk, Darryl 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Mata, Tony 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Mathis, Bill 2018 Golf Tournament - Raffle Tickets 10.00
Sales
Receipt 10/22/2018 Cotter, Alyssa M.2018 Golf Tournament - Raffle Tickets 20.00
15
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Sales
Receipt 10/22/2018 Corbett, Fatima (Board
Member)2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Chen, Tina (Chair)2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Mize, Tony 2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Scott, Kristine 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Baker, Nick (Board Member)2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Rivera, Mark (Vice Chair)2018 Golf Tournament - Raffle Tickets 100.00
Sales
Receipt 10/22/2018 Pachon, Paula (Board
Member)2018 Golf Tournament - Raffle Tickets 10.00
Sales
Receipt 10/22/2018 Rojer, Ivan & Mary 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 McCliman, Michael 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Guesnon, Gary 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Tiemann, Scott 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Stone, Chris 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Guesnon, Gary 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Barreda, Augie 2018 Golf Tournament - Raffle Tickets 10.00
Sales
Receipt 10/22/2018 Mahoney, Donny 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Comeau, Chad 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Kruse, Richard 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Moore, Ron 2018 Golf Tournament - Raffle Tickets 20.00
Sales
Receipt 10/22/2018 Saccoia, Bob 2018 Golf Tournament - Raffle Tickets 10.00
Sales
Receipt 10/22/2018 Foley, Rich 2018 Golf Tournament - Raffle Tickets 50.00
Sales
Receipt 10/22/2018 Golf Tournament
Participants 2018 Golf Tournament - Raffle Tickets 240.00
Total 45060 · Event Raffle 2,300.00
45080 · Event Silent Auction
Sales
Receipt 10/22/2018 Rivera, Mark (Vice Chair)2018 Golf Tournament - California
Staycation Package 125.00
Sales
Receipt 10/22/2018 Chen, Tina (Chair)2018 Golf Tournament - Big Bear Cabin (2-
Night Stay)420.00
Sales
Receipt 10/22/2018 Chen, Tina (Chair)2018 Golf Tournament - Dine in the 909
Package 320.00
Sales
Receipt 10/22/2018 Mize, Tony 2018 Golf Tournament - Foursome at Red
Hill Country Club 245.00
Sales
Receipt 10/22/2018 Putnam, Todd 2018 Golf Tournament - Theatre Lovers
Package 150.00
16
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Sales
Receipt 10/22/2018 Clark, Michael 2018 Golf Tournament - Skybox at the
Quakes 225.00
Sales
Receipt 10/22/2018 Clark, Michael 2018 Golf Tournament - Autographed Reign
Jersey with 4 Game Tickets 250.00
Sales
Receipt 10/22/2018 Brown, Rosemarie (Board
Member)
2018 Golf Tournament - 2 tickets to Jane
Lynch "A Swingin' Little Christmas" and $50
Brio gift card
110.00
Sales
Receipt 10/22/2018 Morris, Doug & Dee 2018 Golf Tournament - Total Wine & More
private wine class for 20 190.00
Sales
Receipt 10/22/2018 Morris, Doug & Dee 2018 Golf Tournament - Michael Kors
handbag and wristlet 275.00
Sales
Receipt 10/25/2018 Peterson, Eldon
2018 Golf Tournament - Silent auction items
(Tommy Austin flower package;
Chargers/Broncos tickets)
600.00
Total 45080 · Event Silent Auction 2,910.00
45090 · Misc Event Income
Sales
Receipt 10/22/2018 Daniels, Jim & Linda 2018 Golf Tournament - Mulligans 80.00
Sales
Receipt 10/22/2018 Espinoza, Jesus 2018 Golf Tournament - Mulligans 10.00
Sales
Receipt 10/22/2018 Harrington, Jim (Secretary /
Treasurer)2018 Golf Tournament - Mulligans 20.00
Sales
Receipt 10/22/2018 Peterson, Eldon 2018 Golf Tournament - Mulligans 80.00
Sales
Receipt 10/22/2018 Cooper, John G.2018 Golf Tournament - Putting Contest 20.00
Sales
Receipt 10/22/2018 Zvirbulis, Martin 2018 Golf Tournament - Mulligans 40.00
Sales
Receipt 10/22/2018 Moore, Denver 2018 Golf Tournament - Mulligans 10.00
Sales
Receipt 10/22/2018 Kruse, Richard 2018 Golf Tournament - Poker 20.00
Sales
Receipt 10/22/2018 Moore, Ron 2018 Golf Tournament - Poker 20.00
Total 45090 · Misc Event Income 300.00
Total 45000 · PROGRAM / EVENT INCOME 28,405.00
Total Income 30,004.45
Gross Profit 30,004.45
Expense
66000 · PROGRAM EXPENSES
66100 · Donor Expenses
66103 · Theatre Seat Plaques
Check 10/16/2018 City of Rancho Cucamonga Reimbursement for theatre seat plate for
Jim and Penny Haygood 9.70
Total 66103 · Theatre Seat Plaques 9.70
Total 66100 · Donor Expenses 9.70
Total 66000 · PROGRAM EXPENSES 9.70
60000 · ADMINISTRATIVE EXPENSES
60010 · Office Supplies
17
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Credit Card
Charge 10/09/2018 Zazzle Purchase of two "Approved By" stamps 22.80
Check 10/24/2018 Office Depot Invoice # 187233130001 - Clasp envelopes 29.08
Check 10/24/2018 Office Depot Invoice # 187223116001 - Misc office
supplies 127.02
Total 60010 · Office Supplies 178.90
60040 · Personnel
60041 · Payroll Taxes
Check 10/01/2018 Susan Sluka-Kelly Paychex TPS Taxes CCD - Electronic
payroll taxes for Susan Sluka-Kelly 87.50
Check 10/01/2018 Susan Sluka-Kelly Paychex TPS Taxes CCD - Electronic
payroll taxes for Susan Sluka-Kelly 588.13
Check 10/22/2018 Susan Sluka-Kelly Paychex TPS Taxes CCD - Electronic
payroll taxes for Susan Sluka-Kelly 65.74
Total 60041 · Payroll Taxes 741.37
Total 60040 · Personnel 741.37
Total 60000 · ADMINISTRATIVE EXPENSES 920.27
65000 · FUNDRAISING EXPENSES
65050 · Event Food/Beverage
Check 10/23/2018 Rivera, Mark 2018 Golf Tournament - Reimbursement to
Mark for wine bottles / gifts for sponsors 288.00
Check 10/29/2018 City of Rancho Cucamonga 2018 Golf Tournament - Reimbursement for
beverages 72.95
Check 10/31/2018 Red Hill Country Club 2018 Golf Tournament - Breakfast buffet,
traditional chef station, podium and mic 6,709.05
Check 10/31/2018 Red Hill Country Club 2018 Golf Tournament - Bartender fee,
hosted bar 1,017.59
Check 10/31/2018 Red Hill Country Club 2018 Golf Tournament - Beverage stations 600.00
Total 65050 · Event Food/Beverage 8,687.59
65080 · Event Uniforms
Check 10/15/2018 Lil' Stitch Embroidery 2018 Golf Tournament - Shirt embroidery -
Invoice # 18-18 2,510.58
Total 65080 · Event Uniforms 2,510.58
65120 · Misc Event Expenses
Check 10/17/2018 Sluka-Kelly, Susan 2018 Golf Tourney - Startup cash 500.00
Deposit 10/30/2018 Sluka Kelly, Susan 2018 Golf Tournament - Refund of startup
cash -500.00
Check 10/31/2018 Red Hill Country Club
2018 Golf Tournament - Green fees, cart
fees, cart shuttle, extra carts, golf shop
purchases, vouchers
11,250.00
Total 65120 · Misc Event Expenses 11,250.00
65130 · Raffle Prizes
Credit Card
Charge 10/10/2018 Sam's Club 2018 Golf Tourney - Raffle prize items 25.29
18
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Name Memo Amount
Credit Card
Charge 10/12/2018 Michael Kors Store 2018 Golf Tourney - Handbag for raffle prize 151.27
Credit Card
Charge 10/15/2018 T. J. Maxx 2018 Golf Tourney - Raffle prize items 48.96
Credit Card
Charge 10/18/2018 Pottery Barn 2018 Golf Tourney - Raffle prize items 2.84
Credit Card
Charge 10/19/2018 Ross Store 2018 Golf Tourney - Raffle prize items 26.87
Credit Card
Charge 10/19/2018 Total Wine and More 2018 Golf Tourney - Raffle prize items 11.85
Credit Card
Charge 10/19/2018 Big 5 Sporting Goods 2018 Golf Tourney - Raffle prize items 68.49
Credit Card
Charge 10/21/2018 Ralphs / Food 4 Less
Foundation 2018 Golf Tourney - Gift card for raffle prize 25.00
Check 10/23/2018 Rivera, Mark
2018 Golf Tournament - Reimbursement to
Mark for gift cards for golf tourney raffle
prizes
1,400.00
Total 65130 · Raffle Prizes 1,760.57
Total 65000 · FUNDRAISING EXPENSES 24,208.74
69000 · MISC EXPENSES
Check 10/09/2018 City of Rancho Cucamonga
Reimbursement to City for Account
Technician - Catherine Allen (04/01/2018 -
06/30/2018)
3,577.62
Total 69000 · MISC EXPENSES 3,577.62
Total Expense 28,716.33
Net Ordinary Income 1,288.12
Net Income 1,288.12
19
Foundation Financial Reports
FY 2018/2019
Grants Operating Budget
Budget Summary and
Statement of Activity
September 1 – 30, 2018
October 1 – 31, 2018
20
Revenue
Description 18/19
Proposed 18/19 Actuals
Balance as
of
06.30.18
July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 18/19 YTD
Actuals
Support -$ -$ -$ 25,000$ -$ -$ 25,000$
Bank of America Grant (Bank)10,000$ $ 1,314 $ 1,314 -$
Bank of America Sponsor (Foundation)10,000$ $ 3,019 $ 3,019 -$
Kohl's Cares AIA 5,000$ $ - -$
Macy's District Grant 5,000$ $ - -$
Ralph Lewis Prop: Donor Development/Retention 2,500$ $ - -$
Ralph Lewis Prop: Bussing for Students 6,000$ $ 6,000 $ 6,000 -$
Ralph Lewis Prop: Guest Artist Sponsorship 14,000$ $ 4,000 $ 4,000 -$
US Bancorp Foundation 25,000$ $ 26,898 $ 1,898 25,000$ 25,000$
Edison International 5,000$ $ - -$
MainStreet Program Support $ 34,998 $ 34,998 -$
Total Revenue 82,500$ 76,229$ 51,229$ -$ -$ -$ 25,000$ -$ -$ 25,000$
Expenditures
Description 18/19 Balance July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 18/19 YTD
Actuals
Supported Giving 76,153$ -$ 77$ -$ -$ -$ -$ 77$
$ 1,314 -$
$ 3,019 -$
$ - -$
$ - -$
$ - -$
$ 6,000 -$
$ 4,000 -$
$ 26,821 77$ 77$
$ - -$
$ 34,998 -$
76,153$ -$ 77$ -$ -$ -$ -$ 77$
Edison International
MainStreet Program Support
Total Expenditures
Rancho Cucamonga Community & Arts Foundation
Bank of America Grant (Bank)
Bank of America Sponsor (Foundation)
Kohl's Cares AIA
Macy's District Grant
Ralph Lewis Prop: Bussing for Students
Operating Budget Restricted Funds - 18/19 Budget
US Bancorp Foundation
Ralph Lewis Prop: Guest Artist Sponsorship
Ralph Lewis Prop: Donor Development/Retention
21
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget / Grants
Fiscal Year 2018 - 2019
September 1 - 30, 2018
Type Date Num Grant Source Payee Memo Amount
Ordinary Income/Expense
Income
46000 · CORPORATE GRANT INCOME
Invoice 09/26/2018 2018.LEWIS
Lewis Real Estate
Corp.:Restricted
Grant - FY 18/19
Lewis - Corporate
grant sponsorship 23,500.00
Total 46000 · CORPORATE GRANT INCOME 23,500.00
Total Income 23,500.00
Gross Profit 23,500.00
Net Ordinary Income 23,500.00
Net Income 23,500.00
22
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget / Grants
Fiscal Year 2018 - 2019
October 1 - 31, 2018
Type Date Num Name Source Name Memo Class Amount
Ordinary Income/Expense
Income
46000 · CORPORATE GRANT INCOME
Invoice 10/23/2018 18/19
BofAb
Bank of America:B of A
Bank Restricted Grant -
FY18/19
Bank of America:B of A
Bank Restricted Grant -
FY18/19
B of A Bank - Sponsorship of
LFP 18/19 season productions
of Broadway at the Gardens
"Hunchback ...
FUNDRAISING
ACTIVITIES:Restricted
Grants:B of A Bank
10,000.00
Sales
Receipt 10/23/2018 01241-
251
US Bank:Restricted Grant -
18/19 Play Partners
US Bank:Restricted Grant -
18/19 Play Partners
US Bank Foundation Restricted
Grant - Play Partners Program
(Reference ID: 39199187)
FUNDRAISING
ACTIVITIES:Restricted
Grants:US Bank
Foundation
25,000.00
Total 46000 · CORPORATE GRANT INCOME 35,000.00
Total Income 35,000.00
Gross Profit 35,000.00
Net Ordinary Income 35,000.00
Net Income 35,000.00
23
Foundation Financial Reports
FY 2018/2019
Fundraising Events
All Transactions for Events Held During Fiscal Year
24
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Fundraising Events
Fiscal Year 2018 - 2019
All Transactions During Fiscal Year through October 31, 2018
Quakes Night Golf Tourney
Fritz Coleman
Performance
Monte Carlo
Night Cinco de Bunco
Sept 1, 2018 Oct 22, 2018 March 23, 2019 April 27, 2019 May 4, 2019 TOTAL
Ordinary Income/Expense
Income
45000 · PROGRAM / EVENT INCOME 1,650.00 66,510.00 68,160.00
Total Income 1,650.00 66,510.00 68,160.00
Gross Profit 1,650.00 66,510.00 68,160.00
Expense
65000 · FUNDRAISING EXPENSES 0.00 24,742.74 24,742.74
Total Expense 0.00 24,742.74 24,742.74
Net Ordinary Income 1,650.00 41,767.26 43,417.26
Net Income 1,650.00 41,767.26 43,417.26
25
Foundation Financial Reports
FY 2018/2019
Foundation Balance Sheet
Standard Report
As of October 31, 2018
26
Accrual Basis Rancho Cucamonga Community & Arts Foundation
Balance Sheet
Fiscal Year 2018 - 2019
As of October 31, 2018
Oct 31, 2018
ASSETS
Current Assets
Checking/Savings
10010 · PAL Checking Account 122,233.23
10020 · LAIF Account 295,976.22
Total Checking/Savings 418,209.45
Accounts Receivable
12000 · Accounts Receivable 44,750.00
Total Accounts Receivable 44,750.00
Other Current Assets
13000 · Investments - UnionBanc
13150 · United States Treas Nts Note 899,718.75
13010 · American Express BK FSB CD 250,000.00
13020 · Capital One Bank USA NA CD 250,000.00
13030 · American Express Centrn 250,000.00
13040 · Fed Natl Mtg Assn - 3135G0K93 700,868.00
Total 13000 · Investments - UnionBanc 2,350,586.75
16000 · Undeposited Funds -14.08
Total Other Current Assets 2,350,572.67
Total Current Assets 2,813,532.12
TOTAL ASSETS 2,813,532.12
LIABILITIES & EQUITY
Liabilities
Long Term Liabilities
25000 · Other Liabilities -2,397.50
Total Long Term Liabilities -2,397.50
Total Liabilities -2,397.50
Equity
30000 · Temp Restricted Net Assets 109,652.65
31000 · Permanent Restricted Net Assets 2,350,586.75
32000 · Unrestricted Net Assets 252,454.37
Net Income 103,235.85
Total Equity 2,815,929.62
TOTAL LIABILITIES & EQUITY 2,813,532.12
27
Foundation Financial Reports
FY 2018/2019
A/R Aging Detail
As of October 31, 2018
28
Rancho Cucamonga Community & Arts Foundation
A/R Aging Detail
Fiscal Year 2018 - 2019
As of October 31, 2018
Type Date Num Name Memo Due Date Class Aging Open Balance
Current
Total Current
1 - 30
Invoice 10/09/2018 2018.11SA Soren McAdams 2018 Golf Tournament -
Birdie Sponsorship 10/09/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
22 1,000.00
Invoice 10/15/2018 2018.11GYL GYL Decauwer, LLP 2018 Golf Tournament - Half-
Hole Sponsorship 10/15/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
16 1,250.00
Invoice 10/15/2018 2018.11VTD Vavrinek, Trine, Day
& Co.
2018 Golf Tournament -
Birdie Sponsorship 10/15/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
16 1,000.00
Invoice 10/23/2018 18/19BofAb
Bank of America: B
of A Bank Restricted
Grant - FY18/19
B of A Bank - Sponsorships
of 18/19 season productions
- Hunchback of Notre Dame
and The Emperor's
Nightingale
10/23/2018
FUNDRAISING
ACTIVITIES:Restricted
Grants:B of A Bank
8 10,000.00
Total 1 - 30 13,250.00
31 - 60
Invoice 09/10/2018 2018.11NCR National Community
Renaissance
2018 Golf Tournament -
Closest-to-the-Pin Sponsor 09/10/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
51 1,000.00
Invoice 09/18/2018 2018.11RJM RJM Design Group
2018 Golf Tournament -
Closest-to-the-Pin
Sponsorship
09/18/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
43 1,000.00
Invoice 09/18/2018 2018.11DPDG Diversified Pacific
Development Group
2018 Golf Tournament -
Hole Sponsorship 09/18/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
43 2,500.00
Invoice 09/26/2018 2018.LEWIS
Lewis Real Estate
Corp.:Restricted
Grant - FY 18/19
Lewis - Corporate grant
sponsorship 09/26/2018
FUNDRAISING
ACTIVITIES:Restricted
Grants:Lewis
35 23,500.00
Total 31 - 60 28,000.00
61 - 90
29
Rancho Cucamonga Community & Arts Foundation
A/R Aging Detail
Fiscal Year 2018 - 2019
As of October 31, 2018
Type Date Num Name Memo Due Date Class Aging Open Balance
Invoice 08/21/2018 2018.11WHB Mize, Tony 2018 Golf Tournament -
Birdie sponsorship 08/21/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
71 1,000.00
Invoice 08/21/2018 2018.11FF
RC Professional
Firefighters
Association
2018 Golf Tournament -
Hole sponsorship 08/21/2018
FUNDRAISING
ACTIVITIES:Golf
Tournament:2018
71 2,500.00
Total 61 - 90 3,500.00
> 90
Total > 90
TOTAL 44,750.00
30
Foundation Financial Reports
FY 2018/2019
Foundation Financials
Summary Report
As of October 31, 2018
31
Rancho Cucamonga Community & Arts Foundation
Financial Summary
As of:
October 31, 2018
As of:
June 30, 2018
As of:
June 30, 2017
As of:
June 30, 2016
As of:
June 30, 2015
LAIF Balance 295,976.22$ 292,986.86$ 437,831.40$ 1,333,765.45$ 432,390.90$
Investments Total 2,350,586.75 2,350,868.00 2,350,868.00 1,450,868.00 2,348,425.00
Checking Balance 122,233.23 66,052.40 271,037.44 206,062.67 141,973.30
Affiliate's Balance 0.00 0.00 -357,580.15 -305,312.95 -267,034.84
Total 2,768,796.20$ 2,709,907.26$ 2,702,156.69$ 2,685,383.17$ 2,655,754.36$
32
Foundation Financial Reports
FY 2018/2019
PAL Checking Account
Reconciliation Summary and Detail
September 1 – 30, 2018
October 1 – 31, 2018
33
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending September 28, 2018
Sept 28, 2018
Beginning Balance 78,291.73
Cleared Transactions
Checks and Payments - 3 items -2,557.38
Deposits and Credits - 5 items 16,208.00
Total Cleared Transactions 13,650.62
Cleared Balance 91,942.35
Uncleared Transactions
Checks and Payments - 5 items -5,895.87
Total Uncleared Transactions -5,895.87
Register Balance as of 09/28/2018 86,046.48
New Transactions
Deposits and Credits - 2 items 9,815.00
Total New Transactions 9,815.00
Ending Balance 95,861.48
34
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending September 28, 2018
Type Date Num Name Memo Clr Amount Balance
Beginning Balance 78,291.73
Cleared Transactions
Checks and Payments - 3 items
Check 05/29/2018 11485 Calleros, Kaitlin 2017/18 Scholarship Award -500.00 -500.00
Check 08/23/2018 11516 Department of Justice Raffle Permit (Sept 1, 2018 - Aug 31, 2019)-20.00 -520.00
Check 09/28/2018 Electronic Susan Sluka-Kelly Paychex Inc. Payroll CCD -2,037.38 -2,557.38
Total Checks and Payments -2,557.38 -2,557.38
Deposits and Credits - 5 items
Deposit 09/04/2018
Richards, Watson & Gershon =
$2,500
Luis Munoz = $204
(2018 Golf Tournament), (Your Cause donation)2,704.00 2,704.00
Deposit 09/11/2018 Burrtec = $10,000
Peggy Magee = $100 (2018 Quakes Night), (2018 Golf Tournament)10,100.00 12,804.00
Deposit 09/13/2018 Pomona Quality Foam 2018 Golf Tournament 2,500.00 15,304.00
Deposit 09/25/2018
Nick Baker = $200
Rosemarie Brown = $100
Jim Harrington = $50
Mark Rivera = $50
Michele Roy = $250
Brian Ruttencutter = $100
Kimberly Shiner = $150
2018 Quakes Night 900.00 16,204.00
Deposit 09/25/2018 WoofTrax Animal Care Foundation 4.00 16,208.00
Total Deposits and Credits 16,208.00 16,208.00
Total Cleared Transactions 13,650.62 13,650.62
Cleared Balance 13,650.62 91,942.35
Uncleared Transactions
Checks and Payments - 5 items
35
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending September 28, 2018
Type Date Num Name Memo Clr Amount Balance
Check 06/20/2018 11512 Pacific Avenue Academy of
Music LFP Bus Reimbursement - Frederick (Trip ID # 2202)-237.04 -237.04
Check 09/27/2018 11517 Associated Artists of the Inland
Empire
2018 AAIE Art Show reimbursement to VGCC /
Foundation support -4,000.00 -4,237.04
Check 09/27/2018 11519 Rancho Cucamonga Animal
Care Foundation Reimbursement for PetSmart Charities donation -1,000.00 -5,237.04
Check 09/27/2018 11520 Rancho Cucamonga Library
Foundation
Reimbursement of funds that were paid to the
Foundation, but were designated to the Library -550.00 -5,787.04
Check 09/27/2018 11518 Sluka-Kelly, Susan Reimbursement for Outgoing Chair Gift for Paula Pachon -108.83 -5,895.87
Total Checks and Payments -5,895.87 -5,895.87
Total Uncleared Transactions -5,895.87 -5,895.87
Register Balance as of 09/28/2018 7,754.75 86,046.48
New Transactions
Deposits and Credits - 2 items
Deposit 10/02/2018 CVWD 2018 Golf Tournament 2,500.00 2,500.00
Deposit 10/03/2018
Grant Riddle (Quakes
Strikeouts) = $1,815
EMCOR = $2,500
City National Bank = $3,000
2018 Golf Tournament 7,315.00 9,815.00
Total Deposits and Credits 9,815.00 9,815.00
Total New Transactions 9,815.00 9,815.00
Ending Balance 17,569.75 95,861.48
36
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending October 31, 2018
Oct 31, 2018
Beginning Balance 91,942.35
Cleared Transactions
Checks and Payments - 13 items -11,977.87
Deposits and Credits - 11 items 64,214.08
Total Cleared Transactions 52,236.21
Cleared Balance 144,178.56
Uncleared Transactions
Checks and Payments - 6 items -23,900.33
Deposits and Credits - 2 items 1,955.00
Total Uncleared Transactions -21,945.33
Register Balance as of 10/31/2018 122,233.23
New Transactions
Checks and Payments - 4 items -9,644.96
Deposits and Credits - 1 item 2,500.00
Total New Transactions -7,144.96
Ending Balance 115,088.27
37
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending October 31, 2018
Type Date Num Name Memo Clr Amount Balance
Beginning Balance 91,942.35
Cleared Transactions
Checks and Payments - 13 items
Check 09/27/2018 11519 Rancho Cucamonga Animal Care
Foundation Reimbursement for PetSmart Charities donation -1,000.00 -1,000.00
Check 09/27/2018 11520 Rancho Cucamonga Library
Foundation
Reimbursement of funds that were paid to the
Foundation, but were designated to the Library -550.00 -1,550.00
Check 09/27/2018 11518 Sluka-Kelly, Susan Reimbursement for Outgoing Chair Gift for Paula
Pachon -108.83 -1,658.83
Check 10/01/2018 Electronic Susan Sluka-Kelly Paychex Inc. Payroll Taxes -588.13 -2,246.96
Check 10/01/2018 Electronic Susan Sluka-Kelly Paychex Inc. Payroll Taxes -87.50 -2,334.46
Check 10/09/2018 11521 City of Rancho Cucamonga Reimbursement to City for Account Technician -
Catherine Allen (04/01/2018 - 06/30/2018)-3,577.62 -5,912.08
Check 10/15/2018 11522 Lil' Stitch Embroidery 2018 Golf Tourney - Shirt embroidery - Invoice # 18-
18 -2,510.58 -8,422.66
Check 10/17/2018 11524 Sluka-Kelly, Susan 2018 Golf Tourney - Startup cash -500.00 -8,922.66
Check 10/22/2018 Electronic Susan Sluka-Kelly Paychex Inc. Payroll Taxes -65.74 -8,988.40
Check 10/23/2018 11525 Rivera, Mark Reimbursement for 2018 Golf Tourney expenses -1,688.00 -10,676.40
Check 10/24/2018 11527 Office Depot Invoice # 187223116001 - Misc office supplies -127.02 -10,803.42
Check 10/24/2018 11526 Office Depot Invoice # 187233130001 - Clasp envelopes -29.08 -10,832.50
Check 10/31/2018 Electronic U. S. Bank Credit Card Electronic payment on account in full -1,145.37 -11,977.87
Total Checks and Payments -11,977.87 -11,977.87
Deposits and Credits - 11 items
Deposit 10/02/2018 2018 Golf Tournament 2,500.00 2,500.00
Deposit 10/03/2018 2018 Golf Tournament 7,315.00 9,815.00
Deposit 10/10/2018 2018 Golf Tournament 1,250.00 11,065.00
Deposit 10/15/2018 2018 Golf Tournament 5,000.00 16,065.00
Deposit 10/22/2018 2018 Golf Tournament 300.00 16,365.00
38
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending October 31, 2018
Type Date Num Name Memo Clr Amount Balance
Deposit 10/23/2018 (2018 Golf Tournament), (2018 Quakes Strikeouts),
(US Bank Foundation Grant)35,355.00 51,720.00
Deposit 10/25/2018 2018 Golf Tournament 600.00 52,320.00
Deposit 10/29/2018 Amazon Smile 14.08 52,334.08
Deposit 10/29/2018 2018 Golf Tournament 6,250.00 58,584.08
Deposit 10/31/2018 2018 Golf Tournament 960.00 59,544.08
Deposit 10/31/2018 2018 Golf Tournament 4,670.00 64,214.08
Total Deposits and Credits 64,214.08 64,214.08
Total Cleared Transactions 52,236.21 52,236.21
Cleared Balance 52,236.21 144,178.56
Uncleared Transactions
Checks and Payments - 6 items
Check 06/20/2018 11512 Pacific Avenue Academy of Music LFP Bus Reimbursement - Frederick (Trip ID # 2202)-237.04 -237.04
Check 09/27/2018 11517 Associated Artists of the Inland
Empire
2018 AAIE Art Show reimbursement to VGCC /
Foundation support -4,000.00 -4,237.04
Check 10/16/2018 11523 City of Rancho Cucamonga Reimbursement for theatre seat plate for Jim and
Penny Haygood -9.70 -4,246.74
Check 10/25/2018 11528 Rancho Cucamonga Animal Care
Foundation Reimbursement for WoofTrax donation -4.00 -4,250.74
Check 10/29/2018 11529 City of Rancho Cucamonga Reimbursement to City for beverages for 2018 Golf
Tournament -72.95 -4,323.69
Check 10/31/2018 11530 Red Hill Country Club Acct # 9124 - Balance due for 2018 Golf Tournament -19,576.64 -23,900.33
Total Checks and Payments -23,900.33 -23,900.33
Deposits and Credits - 2 items
Deposit 10/30/2018 2018 Golf Tournament 500.00 500.00
Deposit 10/31/2018 2018 Golf Tournament 1,455.00 1,955.00
Total Deposits and Credits 1,955.00 1,955.00
Total Uncleared Transactions -21,945.33 -21,945.33
Register Balance as of 10/31/2018 30,290.88 122,233.23
39
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending October 31, 2018
Type Date Num Name Memo Clr Amount Balance
New Transactions
Checks and Payments - 4 items
Check 11/01/2018 11531 HUB International Insurance Liability Insurance - Acct # NBP1557372 - Policy #
NBP1557372 -1,895.00 -1,895.00
Check 11/06/2018 11533 City of Rancho Cucamonga
Reimbursement to City - Subsidized opening
weekend and family flex pack tickets for "School
House Rock Live"
-6,964.00 -8,859.00
Check 11/06/2018 11534 City of Rancho Cucamonga Reimbursement to City - Tickets for underserved for
"School House Rock Live" (Invoice # TY01-18/19)-725.00 -9,584.00
Check 11/06/2018 11532 SB County Superintendent of Schools Bus reimbursement for Rancho HS to attend "School
House Rock Live" (PO # FT101918)-60.96 -9,644.96
Total Checks and Payments -9,644.96 -9,644.96
Deposits and Credits - 1 item
Deposit 11/01/2018 2018 Golf Tournament 2,500.00 2,500.00
Total Deposits and Credits 2,500.00 2,500.00
Total New Transactions -7,144.96 -7,144.96
Ending Balance 23,145.92 115,088.27
40
Foundation Financial Reports
FY 2018/2019
LAIF Account
Reconciliation Summary and Detail
September 1 – 30, 2018
October 1 – 31, 2018
41
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - LAIF Account
Fiscal Year 2018 - 2019
Period Ending October 1, 2018
Oct 1, 2018
Beginning Balance 294,376.77
Cleared Balance 294,376.77
Register Balance as of 10/01/2018 294,376.77
Ending Balance 294,376.77
42
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - LAIF Account
Fiscal Year 2018 - 2019
Period Ending October 1, 2018
Type Date Name Memo Amount Balance
Beginning Balance 294,376.77
Cleared Balance 294,376.77
Register Balance as of 10/01/2018 294,376.77
Ending Balance 294,376.77
43
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - LAIF Account
Fiscal Year 2018 - 2019
Period Ending November 1, 2018
Nov 1, 2018
Beginning Balance 294,376.77
Cleared Transactions
Deposits and Credits - 1 item 1,599.45
Total Cleared Transactions 1,599.45
Cleared Balance 295,976.22
Register Balance as of 11/01/2018 295,976.22
Ending Balance 295,976.22
44
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - LAIF Account
Fiscal Year 2018 - 2019
Period Ending November 1, 2018
Type Date Memo Clr Amount Balance
Beginning Balance 294,376.77
Cleared Transactions
Deposits and Credits - 1 item
Deposit 10/15/2018 LAIF Account - Interest
Income 1,599.45 1,599.45
Total Deposits and Credits 1,599.45 1,599.45
Total Cleared Transactions 1,599.45 1,599.45
Cleared Balance 1,599.45 295,976.22
Register Balance as of 11/01/2018 1,599.45 295,976.22
Ending Balance 1,599.45 295,976.22
45
STAFF REPORT
RECOMMENDATION:
Staff recommends the Committee review and approve the draft of Form 990 Questionnaire and
tax documents.
BACKGROUND:
The Accountant’s Copy of QuickBooks was sent to LSL on October 8, 2018 to begin the process
of filing Fiscal Year 2017/2018 taxes. The Form 990 Questionnaire was sent to Board Member
Rosemarie Brown on November 5, 2018 by Executive Director Susan Sluka Kelly for review. Staff
received direction from Rosemarie on the 990 Form.
ANALYSIS:
A draft of the Form 990 Questionnaire and reports has been provided for the Full Board’s review
and approval. Once approved, the form and reports will be submitted to LSL to draft the 2017/2018
taxes. When the taxes are received from LSL the Full Board will review them at the February 27,
2019 meeting. The deadline to file the taxes is May 15, 2019.
FISCAL IMPACT:
None.
EXHIBITS:
Exhibit A - Fiscal Year 2017/2018 Draft Tax Documents
DATE: November 28, 2018
TO: Rancho Cucamonga Community & Arts Foundation
FROM: Jennifer Hunt Gracia, Community Services Director
INITIATED BY: Elisa Garcia, Management Aide
SUBJECT: Financial Update: Fiscal Year 2017/2018 Tax Update
46
FORM 990 QUESTIONNAIRE
Last Revised 04/28/2016
Customize questionnaire to the client as much as possible.
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
SECTION 1: GENERAL DISCLOSURES
Form 990 Lacerte
1. Organization’s name, address, phone number, tax-exempt status, website, entity
type, and state of domicile:
Name: Rancho Cucamonga Community & Arts Foundation
Address: P.O. Box 807, Rancho Cucamonga, CA 91729
Phone Number: 909-477-2760
Federal Employer ID Number (FEIN): 33-0255599
Tax-exempt status (choose one): 501(c)(3)
501(c)(3) Other than 501(c)(3), please identify
Website: www.rccaaf.org
Entity type (choose one): Nonprofit
Corporation Trust Association Other, please identify
State of domicile: California
A-K
1
2. Name, address and phone number of Principal Officer/Custodian of Books
Jennifer Hunt Gracia – Same address/phone number as above
F
VI, 20
1
3. Summarize the organization’s mission and achievements (please provide total
revenues, expenditures and grants paid) for the organization’s three largest program
services. Provide attachments as necessary
Enriching lives through support of the arts at the Victoria Gardens Cultural Center
and supporting efforts that benefit the community.
Program Service 1
Revenue:
Expenditures:
Grants Paid (included in expenditures):
Achievements for the year:
Program Service 2
Revenue:
Expenditures:
Grants Paid (included in expenditures):
Achievements for the year:
Program Service 3
Revenue:
Expenditures:
Grants Paid (included in expenditures):
Achievements for the year:
I, 1
III, 1 and 4
35
4. Please attach changes made to the organization’s governing instruments during the
year (if any): None
III, 2 and 3
VI, 4
47
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
5. Please attach a detailed description of each new activity of the organization that had
not been previously reported to the IRS (if any): None
III, 2 and 3
6. # of volunteers, estimate is ok (if any): 10 Board members
I, 6 4.1
7. Accounting method: Choose one
CASH ACCRUAL OTHER:
Is this accounting method different from the accounting method used in the prior
year? YES NO
XII, 1 1
8. Did the organization change its accounting period this year?
YES NO
XII, 1 4.1
50.1
9. Did the organization’s financial statements get compiled, reviewed, or audited this
year?
YES NO
If yes, please provide a copy of the compiled, reviewed or audited financial
statements
If yes, was the compilation, review or audit performed on a separate basis, a
consolidated basis, or both (Choose one)?
Separate Consolidated Both
If yes, does the organization have a committee that has oversight over the audit,
review, or compilation?
YES NO
Sch D
IV, 12
XII, 2
50.1
10. Did the organization have an A-133 Single Audit this year?
YES NO
XII, 3
11. Did the organization have any direct or indirect political campaign activities?
YES NO
IV, 3
Sch C
53.1
12. Did the organization have any lobbying activities?
YES NO
IV, 4
Sch C
13. Did the organization have an office, employees or agents outside of the United
States?
YES NO
IV, 14 56.1
14. Policies
a. Does the organization have local chapters, branches, or affiliates?
YES NO
(Since we didn’t break away from the affiliates until early 2018.)
b. ORGANIZATIONS WITH LOCAL CHAPTERS, BRANCHES, AND
AFFILIATES ONLY: Does the organization have written policies and
procedures governing the activities of its local chapters, branches, and
affiliates, if any?
YES NO N/A
VI, 10-19 6
48
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
c. Will the board of directors review the 990 prior to its filing?
YES NO, please describe other review process (if any)
d. Is there a written conflict of interest policy?
YES NO
e. ORGANIZATIONS WITH WRITTEN CONFLICT OF INTEREST
POLICIES ONLY:
Are officers, directors or trustees, and key employees required to disclose annually
interests that could give rise to conflicts?
YES NO N/A
Does the organization regularly and consistently monitor and enforce compliance
with the policy? If yes, please describe procedures.
YES NO N/A
f. Is there a written whistleblower policy?
YES NO
g. Is there a written document retention and destruction policy?
YES NO
h. Did the organization participate in a joint venture with a taxable entity during
the year?
YES NO
i. ORGANIZATIONS WITH JOINT VENTURES ONLY:
Is there a policy for joint ventures or similar arrangements with entities that are not
tax-exempt and does it follows this policy when evaluating its participation in joint
venture arrangements under applicable federal tax law, and taken steps to safeguard
the organization’s exempt status with respect to such arrangements?
YES NO
j. How does the organization make its Form 1023/1024 and 990 available for
public inspection (required by IRC Section 6104)
Own website Another’s website Upon request
k. Does the organization make its governing documents, conflict of interest
policy, and financial statements available for public inspection?
YES NO
If yes, please describe the methods used by the organization for such disclosure
Own website Another’s website Upon request
SECTION 2: ORGANIZATIONS WITH PAID EMPLOYEES (if you
have no paid employees, go to Section 3)
1. Employees:
a. # of employees: None (Note: Susan became an employee in FY18-19.)
b. # of W2s issued: None
I, 5
V, 2
6
49
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
c. Were all employment tax returns filed?
YES NO N/A
d. Were any employees paid more than $100,000
YES NO
e. If yes, provide the following information for all employees who were paid
more than $100,000 each
(1) Name and title
(2) Number of hours worked
(3) W2 compensation
(4) 1099 compensation, if any
(5) Benefits paid by organization for employee (health insurance, dental
insurance, retirement plan contributions)
(6) Amounts paid by related entities to employee, if any
VII
IV, 23
Sch J
38.1
SECTION 3: INDEPENDENT CONTRACTORS
1. Independent contractors:
a. # of 1099s issued: 11 vendors issued 1099s for Year 2017
b. Did the organization comply with backup withholding requirements?
c. Were any outside contractors paid more than $100,000?
YES NO
d. If yes, please provide the following information – name, address, type of
service provided, amount paid to the outside contractor, indicate if this
individual was a former employee or director
V, 1
VII, B
IV, 23
6
38.5
SECTION 4: OFFICERS AND DIRECTORS AND GOVERNANCE
1. Provide the following information for all current officers and directors:
a. Name See attached (?) Do you have this info saved somewhere?
b. Title
c. Hours worked
d. Compensation
e. Benefits
f. Is this person allowed to vote at Board meetings?
Sch J
I, 3
I, 4
VI, 1
VII
IX, 5 and 6
2
6
38
2. Provide the following information for any FORMER officers or directors who were
paid $10,000 or more by the organization or an entity related to the organization:
a. Name: N/A
b. Amount received: None
Sch J
VII
38
3. Describe the process for determining the compensation of the officer or key
employee (if any). Check all that apply: N/A
a. Review and approval by independent persons
b. Comparable data
c. Contemporaneous documentation of the deliberation process and decision
Sch J
VI, 15
VII
6
38
50
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
4. Did the organization engage in transactions where a disqualified person (see below
for description) received a benefit from the transaction in excess of amounts they
paid (for example, a disqualified person receives compensation or rent in excess of
the going market rate)?
YES NO
A “disqualified person” is someone who was in a position to exercise substantial
influence over the organization’s operations
• voting members of the Board
• president/CEO/COO
• Treasurer/CFO
• Any entity 35% controlled by one of the above people
Sch L
IV, 25
59
5. Were there any loans to/from officers, board members, former officers, or former
board members? If yes, please provide details.
YES NO
Sch L
IV, 26
59
6. Were there any grants to/from officers, board members, former officers, or former
board members? If yes, please provide details
YES NO
Sch L
IV, 27
59
7. Were there any business transactions between the organization and officers,
board members, former officers, former board members, the family members of
such individuals, or entities (corporations, etc.) owned by such individuals? If yes,
please provide details.
YES NO
Sch L
IV, 28
59
8. Were there any business transactions between officers, directors, trustees or key
employees?
YES NO
VI, 2 6
9. Did the organization delegate management duties to a management company?
YES NO
VI, 3 6
10. Was there any known embezzlement or theft of the organization’s assets during the
year?
YES NO
VI, 5 6
11. Does the organization have any members or stockholders?
YES NO
If yes, can the members elect or appoint members of the board of directors/trustees?
YES NO
If yes, can members approve actions of the board of directors/trustees?
YES NO
VI, 7 6
12. Minutes
a. Are there minutes of board meetings?
YES NO
b. Are there minutes of committee meetings?
YES NO
VI, 8 6
51
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
SECTION 5: OTHER FINANCIAL DATA REQUIRED
1. Balance sheet or statement of financial position. Provided to LSL via
accountant’s copy of QuickBooks.
I, 20-22
X
50.1
2. Income statement or statement of activities. Provided to LSL via accountant’s
copy of QuickBooks.
I, 8-19
VIII
16-33
3. Statement of functional expenses. Provided to LSL via accountant’s copy of
QuickBooks.
IX 34
4. Program service revenue and expenses for each program activity
YES, See Attached N/A
III, 4
VIII, 2
35
17
5. Rental income and expenses from real property, if any
YES, See Attached N/A
Is this property subject to a mortgage
YES NO N/A
VIII, 6 22
6. Rental income and expenses from personal property, if any
YES, See Attached N/A
VIII, 6
7. Proceeds and basis of securities sold, if any
YES, See Attached (Report?) N/A
VIII, 7 24
8. Proceeds and basis of other assets sold, if any
YES, See Attached N/A
VIII, 7
9. Proceeds and cost from sales of inventory, if any
YES, See Attached N/A
VIII, 8 26
10. Name, address, gift amount, and type (cash or non-cash) of contributors who
gave $5,000 or more:
YES, See Attachment A. N/A
IV, 29&30
Sch B
Sch M
16.2
11. Government grants received by organization – please provide the name,
mailing address, contact person and telephone number of the agency. N/A
RRF-1 72
12. If the organization paid grants to other organizations – please provide the
following information for each recipient who received at least $5,000:
a. Name of organization City of Rancho Cucamonga
b. Address of organization 10500 Civic Center Drive
c. EIN 95-3213002
d. IRS code section for tax-exemption public entity
e. Purpose of grant see attached
f. Amount of cash grant, if any see attached
g. Amount, description, and valuation method of non-cash grant, if any see
attached
Sch F
Sch I
IV, 15
IV, 21
IX, 1 and 3
43.1
13. If the organization paid grants to individuals – please provide the following
information for each type of grant: List of scholarship recipients attached. See
Attachment B.
a. Type of grant or assistance
b. Number of recipients for each type of grant
Sch F
Sch I
IV, 16
IV, 22
IX, 2
43.2
52
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
c. Amount of cash grant, if applicable
d. Amount, description, and valuation method of non-cash grant, if
applicable
14. Fundraising Events
a. Please circle all methods used by the organization to raise funds:
Mail solicitations
Internet and email solicitations
Phone solicitations
In-person solicitation
Solicitation of non-government grants
Solicitation of government grants
Special fundraising events
b. Please list the name, address, and fundraising activity/event for all
fundraisers (individuals or entities) who were paid at least $5,000 to raise
funds for the organization: N/A
c. Revenues and expenses for each special fundraising event: See
Attachments C and D.
Sch G
Sch G
IV, 17
RRF-1
Sch G
IV, 18
VIII, 8
25
72
15. Gaming Activities
a. Please provide the revenues and expenses for each gaming activity if the
organization engages in raffles, bingo, or other games of chance
b. # of W2Gs issued (if any)
c. Raffles – please provide the date of each raffle: October 23, 2017
Sch G
IV, 19
VIII, 9
V, 1b
RRF-1
6
25
72
16. Unrelated Business Income – does the organization have unrelated business
gross income of at least $1,000?
YES NO N/A
!!!!!!If yes, Form 990-T is required!!!!!
I, 7
V, 3
6
17. Does the organization have any Donor Advised Funds or any accounts where
the donors have the right to provide advice on the distribution or investment of
amounts in the funds?
YES NO
Sch D
IV, 6
V, 8&9
54
6
18. Does the organization receive or own any conservation easements, including
easements to preserve open space, the environment, historic land areas or
historic structures?
YES NO
Sch D
IV, 7
19. Does the organization receive or maintain collections or art, historical
treasures, or similar assets?
YES NO
Sch D & M
IV, 8
IV, 30
20. Does the organization have an escrow or custodial account?
YES NO
Does it provide credit counseling, debt management, credit repair or debt
negotiation services?
YES NO N/A
Sch D
IV, 9
X, 21
21. Does the organization hold assets in term, permanent or quasi-endowments?
YES NO
Sch D
IV, 10
Commented [RB1]: This goes on the first page of the schedule
G which we do not have to complete.
Commented [RB2]: Please make sure we breakout the
contribution revenue from the fundraising gross receipts.
53
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
22. Did the organization receive payments of more than $75 for items that are
partly contributions and partly as payment for the value of the goods/services
received by the payor?
YES NO N/A
If yes, did the organization notify the donor of the value of the goods or services
provided?
YES NO
V, 7 6
23. Did the organization sell, exchange or dispose of tangible personal property
(donations received that were not cash or publicly-traded securities that were
valued at more than $5,000 when the organization received the donation)
within 3 years of receiving the item? If yes, please indicate how many Forms
8282 were filed
YES NO
# of Forms 8282 filed, if applicable:
24. Did the organization directly or indirectly receive funds to help pay the
premiums on a personal benefit life insurance contract? If yes, please provide
details.
YES NO
25. Did the organization pay the premiums on a personal benefit life insurance
contract? If yes, please provide details.
YES NO
26. Did the organization receive contributions of intellectual property? If yes, did
it file Form 8899?
YES NO
# of Forms 8899 filed, if applicable:
27. Did the organization receive donations of cars, boats, airplanes and other
vehicles?
YES NO
a. If yes, did the organization file Form 1098-C for each donation?
YES NO N/A
b. If yes, does the organization operate the program?
YES NO N/A
c. If applicable, does the organization have a contract with a commercial
fundraiser to operate this donation program?
YES NO N/A
28. Does the organization have a bank account, securities account, or other
financial account in a foreign country?
YES NO
V, 4 6
29. Was the organization a party in a prohibited tax shelter transaction at any time
during the year?
V, 5
54
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
YES NO
30. Did the organization solicit any contributions that are not tax deductible?
YES NO
If yes, did the organization expressly state that such contributions are not tax
deductible?
YES NO N/A
V, 6
31. Did the organization have a tax-exempt bond issue with outstanding principal
of more than $100,000 as of the last day of the year?
YES NO
If yes, answer the following questions:
a. Were the bonds issued after December 31, 2002?
YES NO
b. Did the organization invest any proceeds beyond a temporary period
exception?
YES NO
c. Did the organization maintain an escrow account other a refunding escrow at
any time during the year to defease any tax-exempt bonds?
YES NO
d. Did the organization act as an “on behalf of” issuer for bonds outstanding at
any time during the year?
YES NO
More information may be required.
IV, 24
Sch K
58
SECTION 6: RELATED ENTITIES (if you answer “NO” to all of the
questions below, you have completed the questionnaire)
1. Is the organization controlled by another organization? If yes, please provide
details.
YES NO
“Control” means the existence of any of the following:
a. The other organization can remove or replace a majority of the board of
directors or trustees
b. There is a management overlap, meaning a majority of the management and
board of directors or trustees are the same
Sch R
IV, 34
7
2. Does the organization control another organization? If yes, please provide details.
See 1 above for definition of “control.”
YES NO
Sch R
IV, 35
7
3. Is this organization and another entity controlled by the same people? If yes, please
provide details.
YES NO
“Control” means the existence of any of the following:
a. The same people can remove or replace a majority of the board or directors or
Sch R
IV, 34
7
Commented [RB3]: “NO”
Commented [RB4]: I think “NO”
55
PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
trustees
b. There is a management overlap, meaning a majority of the management and
board of directors or trustees are the same
c. Both organizations have the same board of directors or trustees
4. Is this organization an IRC 509(a)(3) supporting organization (i.e. it obtained its
tax-exempt status by saying it is a 509(a)(3) supporting organization)? If yes,
please give the name of the supported organization and the amount of support
provided:
YES NO
Supported Organization:
Amount of support provided:
It is a 509(a)(3) supporting organization if:
a. The organization is specifically organized to benefit a church, a school, a
hospital, a governmental unit, or an organization that receives at least 1/3 of
its receipts from contributions and program service revenues
b. The organization exists to carry out functions of a church, a school, a hospital,
a governmental unit, or an organization that receives at least 1/3 of its receipts
from contributions and program service revenues
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5. Did the organization own 100% of a disregarded entity?
YES NO
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If you answered “no” to all of the questions in Section 6. STOP HERE.
You have completed the questionnaire.
SECTION 7: TRANSACTIONS WITH RELATED PARTIES
Name, address, EIN, business purpose of related entity, IRS code section for
tax-exemption (if applicable) City of Rancho Cucamonga, 10500 Civic Center
Drive Rancho Cucamonga CA 91730, EIN: 95-3213002, IRS Code Section:
115(1)
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1. Is the related entity tax-exempt, a partnership, a corporation or a trust?
YES NO
If yes, please also indicate the type of transaction (circle each type of transaction as
applicable):
a. Receipt of interest, annuities, royalties, or rent
b. Gift, grant or capital contribution to related organization
c. Gift, grant or capital contribution from related organization
d. Loans or guarantees to or for related organization
e. Loans or guarantees by related organization
f. Dividends from related organization
g. Sale of assets to related organization
h. Purchase of assets from related organization
i. Exchange of assets
j. Lease of facilities, equipment or other assets to related organization
k. Lease of facilities, equipment or other assets from related organization
l. Performance of services or membership or fundraising solicitation for
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PLEASE COMPLETE THE SECTIONS IN THIS COLUMN FOR LSL USE ONLY
related organization
m. Performance of services or membership or fundraising solicitation by
related organization
n. Sharing of facilities, equipment, mailing lists or other assets
o. Sharing of paid employees
p. Reimbursement paid to related organization for expenses
q. Reimbursement paid by related organization for expenses
r. Other transfer of cash or property to related organization
s. Other transfer of cash or property from related organization
a. Did the total amount of transactions between the organization and the related
entity exceed $50,000?
YES NO
If yes, please provide the dollar amount total for each type of transaction.
Commented [RB5]: Is this the support to VG via the City?
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Item F4.
RCCAAF Participation in Supervisor Rutherford’s Christmas Reception
and Dessert Competition.
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ChristmasReception
HOSTED BY
Thursday, Dec. 13 from 5 to 8 p.m.
Call (909) 387-4833 for information
15556 Summit Avenue, Fontana
San Bernardino County 2nd District Supervisor
Janice Rutherford
California State Senator
Mike Morrell
Enjoy desserts created by local organizations & vote for the best treats!
Event is free. Guests encouraged to donate items for foster care youth.
Children’s Fund suggests gift cards, toys, books & teen personal-care products.
Visit tinyurl.com/ChildrensFundGifts for more donation suggestions.
Jessie Turner Health and Fitness Community Center
and Dessert Contest
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