HomeMy WebLinkAbout2018-02-26 - MinutesFEBRUARY 28, 2018
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
February 28, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga
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A. 5:22 P.M. – CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on
Wednesday, February 28, 2018, in the Tri-Communities Room at City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:22
p.m. by Chair Pachon.
The Pledge of Allegiance was led by Member Harrington.
Present were Board Members: Chair Paula Pachon, Vice Chair Tina Chen, Al Arguello
Nick Baker, Linda Bryan, Fatima Corbett, Jim Harrington. Absent: Rosemarie Brown
(excused), Mark Rivera (excused), and Bryan Snyder (excused).
Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly,
Cultural Arts Manager; Catherine Allen, Account Technician; Valerie Smith, Administrative
Secretary.
ANNOUNCEMENTS/PRESENTATIONS
B1. Chair Pachon presented Member Arguello with a Certificate of Appreciation for his 50th
Anniversary with Bank of America and his contributions to the Arts. Member Arguello
expressed his gratitude for the recognition and looks forward to continuing to support the
community. Chair Pachon provided a brief overview of State of the City held on February
22, 2018. No further discussion was held.
COMMUNICATIONS FROM THE PUBLIC
None.
CONSENT CALENDAR
D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held November
29, 2017.
D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for November
and December 2017 and January 2018.
MOTION: Moved by Member Arguello, seconded by Member Baker, to approve the Consent
Calendar, as presented. Motion carried: 7-0-3 (Absent: Brown, Rivera and Snyder).
FEBRUARY 28, 2018
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
February 28, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga
Page 2 of 4
FOUNDATION BUSINESS
E1.
Recap of Donor Recognition Award Recipients and Recognition Event.
The Board Members expressed their appreciation for all of the staff and board members that
were involved in the planning and coordinating of the event. The Board Members that
attended the event stated they enjoyed the show and the event. No further discussion was
held.
E2. Discussion and Approval of Proposal for Executive Director for the Foundation.
Chair Pachon presented the proposal for Cultural Arts Manager Sluka-Kelly to take on the
role of Executive Director after she retires at the end of June. Director Gracia stated she
would continue as the staff liaison between the Foundation and the City. She also shared that
the City will absorb the cost of Account Technician Catherine Allen, but that she will continue
to assist the Foundation. The Board Members expressed concern that the City will supervise
Catherine and add duties that are not Foundation related. Director Gracia stated that
Catherine would continue to focus on the Foundation. Manager Sluka-Kelly shared her vision
for the future of the Foundation and the need for the Foundation to have a dedicated individual
to recruit members and fundraise for the Arts. She stated if the proposal is approved she
would start in August 2018.
MOTION: Moved by Member Arguello, seconded by Member Corbett, to approve the
proposal for Susan Sluka-Kelly as Executive Director for the Foundation.
Motion carried: 7-0-3 (Absent: Brown, Rivera and Snyder).
E3. Discussion regarding Sponsors for Fundraising Events.
Member Corbett shared with the Board that it would be helpful to have a one sheet with
information about the work the Foundation provides to the community. She indicated it would
be helpful when approaching sponsors for events and programs. The members stated the
one sheet should include stats on scholarships given. It should also include the mission
statement. The Program Report Committee will take the lead on reviewing the one sheet and
present it to the Foundation for approval. No further discussion was held.
E4. Update of 2017/18 Foundation Sponsored Programs.
Manager Sluka-Kelly provided an update on the programs sponsored by the Foundation. She
shared upcoming shows and encouraged the members to contact the box office for tickets to
any of the shows. No further discussion was held.
FEBRUARY 28, 2018
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
February 28, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga
Page 3 of 4
STAFF REPORTS
E4. Financial Update.
Director Gracia provided an update on the affiliates. She stated that the Animal Center has
not transferred the funds from the Foundation to the Animal Foundation due to lack of
availability from Animal Center staff to assist in the transferring of funds. It was shared with
the Foundation that Tour De Fork will not be held this year. The event was too costly for
Victoria Gardens. The Executive Finance Committee will be reviewing the impact to the
budget. No further discussion was held.
G1. Executive Finance Committee
Chair Pachon shared the administrative concerns that were discussed during the meeting. She also
stated that the committee approved a non-profit attorney to assist the Foundation. She noted that the
budget was increased to cover the cost of the attorney to ensure the Foundation continues to comply.
She indicated that the Animal Foundation will be removing their funds. She also shared that the
committee discussed waiting to develop a strategy for board recruitment until the Executive Director
position was in place. No further discussion was held.
G2. Fundraising Committees.
No update was provided on the golf tournament. Chair Pachon distributed invitations to the Quince de
Bunco event. Vice Chair Chen provided an update on Monte Carlo Night. No further discussion was
held.
G3. High School Program/Scholarship Committee
Vice Chair Chen provided an update. She indicated that six applications will be given $500 each for
high school programs. The scholarship forms will be sent out. No further discussion was held.
G4. Donor Recognition Committee
Discussed earlier in the meeting.
G5. Foundation Program Report
Chair Pachon stated that a meeting will be held after the first of the year.
COMMITTEE REPORTS
FEBRUARY 28, 2018
RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
BOARD OF DIRECTORS MEETING MINUTES
February 28, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga
Page 4 of 4
The following items were identified for the next regular meeting: Update on taxes; discussion on a campaign
to recruit board members; and review of one sheet with Foundation information.
The meeting adjourned at 6:46 p.m.
MOTION: Moved by Board Member Bryan, seconded by Vice Chair Chen, to adjourn.
Motion carried: 7-0-3 (Absent: Brown, Rivera, and Snyder).
Respectfully submitted,
Approved: April 25, 2018
IDENTIFICATION OF ITEMS FOR NEXT MEETING
ADJOURNMENT
/s/ Valerie Smith
Valerie Smith
Community & Arts Foundation Secretary
City of Rancho Cucamonga