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HomeMy WebLinkAbout2018-09-26 - MinutesSEPTEMBER 26, 2018 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES September 26, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 1 of 4 A. 5:10 P.M. – CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, September 26, 2018 in the Tri-Communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10 p.m. by Chair Pachon. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Vice Chair Mark Rivera, Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Fatima Corbett (arrived at 5:18 p.m.). Absent: Rosemarie Brown and Bryan Snyder. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Peggy Magee, Cultural Arts Manager, Catherine Allen, Account Technician; Valerie Smith, Executive Assistant. ANNOUNCEMENTS/PRESENTATIONS Chair Chen presented a gift to former Chair Pachon and thanker her for her two terms as Chair. Member Pachon expressed her appreciation of the Board. Executive Director Sluka- Kelly shared her appreciation of Member Pachon’s dedication to the Foundation. No further discussion was held. Cultural Center Manager Peggy Magee introduced herself to the Board and shared a bit of her background and work experience. The Board welcomed her to the City. No further discussion was held. COMMUNICATIONS FROM THE PUBLIC None. CONSENT CALENDAR D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held April 25, 2018. SEPTEMBER 26, 2018 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES September 26, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 2 of 4 D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for April and May 2018. MOTION: Moved by Vice Chair Rivera, seconded by Member Baker, to approve the Consent Calendar as submitted. Motion carried: 8-0-2 (Absent: Brown and Snyder). STAFF REPORTS E1. Financial Update. Management Analyst Mitchell provided an update on the Foundation’s financials. She explained the request by staff to approve the disbursement of funds owed to the Rancho Cucamonga Animal Care Foundation and the Rancho Cucamonga Public Library Foundation. She also gave an update on the final numbers for the previous fiscal year. No further discussion was held. MOTION: Moved by Member Baker, seconded by Member Pachon, to approve staff to disburse funds owed to the Rancho Cucamonga Animal Care Foundation and the Rancho Cucamonga Public Library Foundation. Motion carried: 8-0-2 (Absent: Brown and Snyder). E2. Programming Update provided by Cultural Center Manager. Cultural Center Manager Magee shared that school bussing will begin for School House Rock. She also shared that Much to Do About Nothing is selling well. The show includes a multi- generational cast. She stated that the Brian McKnight show is sold out. She also provided details about the season opening party for The Zombies. She indicated that 155 people attended the event. The Selena Tribute band sold out and a second show was added. Member Pachon inquired if channel 3 has been used to market School House Rock. Cultural Center Manager Magee stated she would inquire. No further discussion was held. E3. City Update provided by Community Services Director. Director Hunt Gracia provided an update on the need for reappointments to be taken to Council for approval. She also shared about the partnership with the Chaffey Wignall Museum of Contemporary Art. Member Bryan shared more about the partnership that was discussed in the Art in Public Places Committee. She also shared about the mural on the intersection near Los Amigos Elementary School. No further discussion was held. FOUNDATION BUSINESS F1. Executive Director Report. Executive Director Sluka-Kelly updated the Foundation on the donors. She shared that letters will be sent out congratulating each of the new or advanced donors to thank them for their SEPTEMBER 26, 2018 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES September 26, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 3 of 4 support of the Foundation. Vice Chair Rivera requested to hand out letters during the Golf Tournament. She also indicated that the Foundation website will be going through a refresh. She also provided updates on the grants that were approved from both U.S. Bank and Bank of America. She updated the members on the sponsorships for high school arts and Foundation sponsored programs. No further discussion was held. F2. Discussion of RCCAAF Reorganization Plans. Executive Director Sluka-Kelly informed the Board of the move towards being an independent Foundation. She indicated that the Executive/Finance Committee is taking the lead in creating policies and procedures to present to the Board. She noted that the goal is to have the Foundation be independent of the City by the end of this fiscal year. Chair Chen shared the steps that the Executive/Finance Committee is taking. Community Services Director Hunt Gracia stated that a memorandum of understanding would be created that stated how the City will be collaborating with the Foundation in the future. No further discussion was held. F3. Determine and Assign 2018/19 Committees. The members discussed the committees and volunteered to participate as follows: • Giving Committee: Al Arguello, Nick Baker, Tina Chen, Paula Pachon • Marketing Committee: Paula Pachon and Linda Bryan • Investment Committee: Fatima Corbett, Jim Harrington, and Mark Rivera No further discussion was held. G1. Executive Finance Committee Chair Chen provided an update on the items that were discussed during the meeting. She shared that the committee will be looking at obtaining general liability insurance since they are not covered by the City. No further discussion was held. G2. Fundraising Committees. Secretary/Treasurer Harrington provided an update on Quakes Night. He shared that $1,650 was raised. Vice Chair Rivera updated the Board on who has contributed towards the golf tournament and the total contributions received. He requested raffle and silent auction items. No further discussion was held. Donor Award Selection. COMMITTEE REPORTS IDENTIFICATION OF ITEMS FOR NEXT MEETING SEPTEMBER 26, 2018 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES September 26, 2018 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 4 of 4 The meeting adjourned at 7:04 p.m. Respectfully submitted, ADJOURNMENT /s/ Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga