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Home My WebLink About2018-12-19 - Agenda PacketAGENDA FIRE PROTECTION DISTRICT BOARD-HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCING AUTHORITY - CITY COUNCIL Wednesday, December 19, 2018 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy CITY ATTORNEY James L. Markman COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY CLERK CITY TREASURER Janice C. Reynolds James C. Frost Rancho Cucamonga City Council Mission Statement Make decisions, and be perceived as making decisions, for the general welfare of the community. Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. Set the vision for the community for the future. Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 TO AD D R E S S T H E FIR E BOAR D, H OU S IN G S U C C E S S OR AGE N C Y, S UC C E S SOR AGEN C Y, P U B L IC F INAN C ING AU TH OR IT Y AN D CITY C OUN C IL The F ire B oard, Housing S uccessor A gency, S uccessor A gency, P ublic F inancing A uthority and C i ty C ouncil encourage free expression of all points of view. To allow all persons to speak, given the length of the A genda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree wi th a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clappi ng, booing or shouts of approval or disagreement from the audience. The publi c may address the F ire B oard, Housing S uccessor A gency, S uccessor A gency, P ublic F inancing A uthority and C ity C ouncil by filling out a speaker card and submitting it to the C ity C lerk. The speaker cards are located on the wall at the back of the C hambers, at the front desk behind the staff table and at the C ity C lerk's desk. A ny handouts for the F ire B oard, S uccessor A gency, P ublic F inancing A uthority or C ity C ouncil should be given to the C ity C lerk for distribution. D uring "P ublic C ommunications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "P ublic C ommunications" period will not exceed one hour prior to the commencement of the business portion of the agenda. D uring this one hour peri od, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business i tems (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. A ny other "P ublic C ommunications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. C omments are to be limited to five minutes per individual or less, as deemed necessary by the C hair, depending upon the number of individuals desiring to speak. If you are present to speak on an "A dvertised P ublic Hearing" or on an "A dministrati ve Hearing" Item(s), your name will be alled when that item is being discussed, in the order i n which it was received. C omments are to be limi ted to five minutes per individual or less, as deemed necessary by the C hair, depending upon the number of individuals desiring to speak. AGE N D A B AC K-U P MATE R IALS S taff reports and back-up materials for agenda items are available for review at the C ity C lerk's counter, the C ity's P ublic Libraries and on the C ity's website. A complete copy of the agenda is also available at the desk located behind the staff table during the C ouncil meeting. L IV E B R OAD C AST F ire B oard, Housing S uccessor A gency, S uccessor A gency, P ublic F inancing A uthority and C ity C ouncil meetings are broadcast live on C hannel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. S treaming Video on D emand is available on the C ity's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic C enter Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and P ublic Financing Authority. C opies of the agendas and minutes can be found @ www.cityofrc.us I f you need special assistance or accommodations to participate in this meeting, please contact the City C lerk's offic e at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devic es are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 DECEMBER 19, 2018 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT / PRESENTATIONS A.1. Recognition of Executive Director Hasan Ikhrata’s 24 Years of Service with Southern California Association of Governments (SCAG). A.2. Recognition of Southern California Municipal Athletic Federation (SCMAF) 2018 Outstanding Facility Award Received for the RC Sports Center. A.3. Presentation of "2018 American Public Works Association (APWA) BEST" Award Received for the RC Sports Center. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. Page 3 --- --- --- The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT C.1. Consideration to Approve Bi-Weekly Payroll in the Amount of $637,658.65 and Weekly Check Registers in the Amount of $313,185.58. Dated November 27, 2018 Through December 10, 2018. C.2. Consideration to Receive and File Current Investment Schedule as of November 30, 2018. D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY D.1.Review and approval of the Housing Successor’s Fiscal Year 2017/18 Annual Report. E. CONSENT CALENDAR – SUCCESSOR AGENCY F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY G. CONSENT CALENDAR – CITY COUNCIL G.1. Consideration to Approve Bi-Weekly Payroll in the Amount of $1,107,510.75 and Weekly Check Registers in the Amount of $5,179,363.73. Dated November 27, 2018 Through December 10, 2018. G.2. Consideration to Receive and File Current Investment Schedule as of November 30, 2018. G.3. Consideration to Receive and File AB 1600 Development Impact Fee Annual Report for Fiscal Year Ended June 30, 2018 and Make Findings as Required by California Government Code Section 66001. RESOLUTION NO. 18-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ACCEPTING THE AB 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2018 AND MAKING FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 66001 G.4. Consideration to Accept Homeland Security Grant 2016 Revenue in an Amount of up to $33,060 Awarded by the Department of Homeland Security and Administered by the State of California and San Bernardino County Office of Emergency Services. G.5. Consideration of an Improvement Agreement, Improvement Security, and Ordering the Annexation to the Landscape Maintenance District No. 6 and Street Light Maintenance Districts No's. 1 and 6 for Case No. DRC2017-00084, Located at the Northwest Corner of the Burlington Northern Santa Fe Railway and Etiwanda Avenue, Submitted by Dedeaux Properties, LLC. Page 4 9 19 26 34 44 56 58 71 73 RESOLUTION NO. 18-133 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2017-00084 RESOLUTION NO. 18-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2017-00084 RESOLUTION NO. 18-135 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2017- 00084 G.6. Consideration of Reimbursements for the Etiwanda/San Sevaine Area Master Plan Drainage Improvements Program for Fiscal Year 2017/18 and an Appropriation of $53,341 from the Etiwanda/San Sevaine Drainage Fund (Fund 116). G.7. Consideration of an Update for the Trash Implementation Plan, Completed in Accordance with Santa Ana Regional Water Quality Control Board Order 13383. G.8. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Fiscal Year 2017/18 Non-Local Pavement Rehabilitation Project for Haven Avenue. G.9. Consideration to Accept Public Improvements at the Northwest Corner of Base Line Road and Day Creek Boulevard Related to Parcel Map No. 19637 as Complete, File the Notice of Completion, and Authorize Release of Bonds. G.10.Consideration of Amendment No. 006 to Contract No. 15-103 with Siemens Industry, Inc. in the Amount of $100,000 for Fiscal Year 2018/19 and Authorization of an Appropriation in the Amount of $200,000 From the General City Street Lights Fund for Street Light Maintenance and Material. G.11.Consideration for Additional Scope of Services for Midwest Tape LLC to Provide Shelf- Ready Audiovisual Materials Processing for the Rancho Cucamonga Public Library. G.12.Consideration of a Second Amendment to the Exclusive Negotiating Agreement Between the City of Rancho Cucamonga, San Bernardino County Transportation Authority, and Creative Housing Associates, LLC for Property Generally Located on the Northwest Corner of Azusa Court and Milliken Avenue. G.13.Consideration to Approve an Award to Dell Inc. for the Purchase of Server Software Maintenance and Subscription Renewal in the Amount of $92,932. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. I. ADMINISTRATIVE HEARING ITEM Page 5 76 81 86 91 93 95 97 100 102 107 112 J.ADVERTISED PUBLIC HEARINGS – CITY COUNCIL/FIRE PROTECTION DISTRICT The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. J.1.Public Hearing for the Formation of the Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga and to Adopt a Resolution for the Formation; Conduct an Election of the Qualified Voters and Adopt a Resolution Declaring the Results of the Election; and Introduce an Ordinance to Levy a Special Tax RESOLUTION NO. 18-136 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, ESTABLISHING SUCH COMMUNITY FACILITIES DISTRICT, AND AUTHORIZING SUBMITTAL OF THE LEVY OF SPECIAL TAXES TO THE QUALIFIED ELECTORS OF SUCH COMMUNITY FACILITIES DISTRICT RESOLUTION NO. 18-137 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, DECLARING THE RESULTS OF A SPECIAL ELECTION IN SUCH COMMUNITY FACILITIES DISTRICT ORDINANCE NO. 943 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN SUCH COMMUNITY FACILITIES DISTRICT J.2.Public Hearing to Consider the Proposed Issuance of Bonds for the Acquisition, Design, and Construction of a Fiber Optics Network. K.CITY MANAGER’S STAFF REPORTS The following items have no legal publication or posting requirements. K.1.Consideration to Approve Amendment No. 004 Authorizing an Increase to Professional Services Agreement (CO#15-082) to Sargent Town Planning, Inc, in the Amount of $489,958.39, to Amend the Contract Scope of Services, and an Allocation of 5% contingency of $24,497.92, for a total expenditure of $514,456.31, and to Authorize an Appropriation in the amount of $514,456.31 from the Sphere of Influence Issues Reserve into Account No. 1001314-5300. K.2.Consideration of the Adoption of an Amended Reimbursement Resolution for the Fiber Optics Project. RESOLUTION NO. 18-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DECLARING ITS INTENT TO ISSUE TAX-EXEMPT BONDS TO BE USED TO REIMBURSE THE CITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF TAX-EXEMPT BONDS AND RESCINDING RESOLUTION NO. 18- 110 K.3.Consideration of a Contract with Elecnor Belco Electric, Inc. in an Amount of $9,416,167, a 10% Contingency for the RCMU Fiber - Outside Plant Fiber Optic Network/Fiber Conduit Construction, Authorization of $500,000 for Last Mile Segments, and Authorization of an Appropriation in the Amount of $9,457,784 to Fully Fund the Project Costs in the Fiber Page 6 114 117 129 132 179 181 201 204 207 Optic Network Fund. L.COUNCIL BUSINESS L.1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal). L.2.Consideration to Cancel the Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council on January 2, 2019. L.3.Review of Appointments to Standing Committees and Other Governmental Agencies. L.4.COUNCIL ANNOUCEMENTS (Comments to be limited to three minutes per Council Member.) L.5.INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) M.IDENTIFICATION OF ITEMS FOR NEXT MEETING N.ANNOUNCEMENT AND CONDUCT OF CLOSED SESSION ITEM(S) - DeAnza Room O.CITY MANAGER ANNOUNCEMENTS P.CONDUCT OF CLOSED SESSION P.1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH TEAMSTERS LOCAL 1932. – CITY P.2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. – CITY P.3.CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CARDENAS V. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS1814960 - CITY P.4.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE SOUTH WEST CORNER OF BASE LINE ROAD AND VICTORIA PARK LANE IDENTIFIED AS PARCEL NUMBERS 1090-331-03-0000; 1090-331-04-0000; AND 1089-581-04-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND TERRY DRAMITINOS, REPRESENTING NETPRO REALTY; REGARDING PRICE AND TERMS. P.5.CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) (TWO CASES) – CITY Page 7 --- 216 217 --- --- P.6.CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) – NUMBER OF CASES (1) - CITY Q.ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy-Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 8 D AT E : December 19, 2018 T O:P resident and Members of the B oard of D irectors F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Tamara L ayne, F inance D irector S UB J E C T:C O NS ID E RAT I O N T O AP P RO V E B I-WE E K LY PAY RO L L I N T HE AM O UNT O F $637,658.65 AND WE E K LY C HE C K RE G IS T E RS I N T HE AM O UNT O F $313,185.58. D AT E D NO V E M B E R 27, 2018 T HRO UG H D E C E M B E R 10, 2018. RE COMMENDAT ION: Staf f recommends F ire Board approve payment of demands as presented. BACKGROUND: N/A ANALY S IS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRE S S E D: N/A AT TAC HM E NT S : D escription Attachment 1 Check Register Page 9 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 1,835.50631.600.00AHUMADA, ALEXANDER R11/20/201800008465AP 11,986.10631.600.00ALMAND, LLOYD11/20/201800008466AP 89,935.84511.480.00BANTAU, VICTORIA11/20/201800008467AP 316,755.80585.980.00BAZAL, SUSAN11/20/201800008468AP 214,968.751,214.460.00BELL, MICHAEL L.11/20/201800008469AP 1,152.401,152.400.00BERRY, DAVID11/27/201800008470AP 923.03923.030.00BROCK, ROBIN11/27/201800008471AP 826.04826.040.00CAMPBELL, GERALD11/27/201800008472AP 1,327.271,327.270.00CAMPBELL, STEVEN11/27/201800008473AP 499.68499.680.00CARNES, KENNETH11/27/201800008474AP 1,152.401,152.400.00CLABBY, RICHARD11/27/201800008475AP 1,618.701,618.700.00CLOUGHESY, DONALD R11/27/201800008476AP 540.73540.730.00CORCORAN, ROBERT11/27/201800008477AP 1,618.701,618.700.00COSTELLO, DENNIS M11/27/201800008478AP 631.60631.600.00COX, KARL11/27/201800008479AP 968.28968.280.00CRANE, RALPH11/27/201800008480AP 499.68499.680.00CROSSLAND, WILBUR11/27/201800008481AP 1,214.461,214.460.00DAGUE, JAMES11/27/201800008482AP 540.73540.730.00DE ANTONIO, SUSAN11/27/201800008483AP 585.98585.980.00DEANS, JACKIE11/27/201800008484AP 923.03923.030.00DOMINICK, SAMUEL A.11/27/201800008485AP 1,214.461,214.460.00EAGLESON, MICHAEL11/27/201800008486AP 1,618.701,618.700.00EGGERS, BOB11/27/201800008487AP 499.68499.680.00FRITCHEY, JOHN D.11/27/201800008488AP 631.60631.600.00HEYDE, DONALD11/27/201800008489AP 249.30249.300.00INTERLICCHIA, ROSALYN11/27/201800008490AP 1,152.401,152.400.00KILMER, STEPHEN11/27/201800008491AP 1,538.021,538.020.00LARKIN, DAVID W11/27/201800008492AP 1,264.921,264.920.00LEE, ALLAN J.11/27/201800008493AP 1,093.581,093.580.00LENZE, PAUL E11/27/201800008494AP 1,152.401,152.400.00LONCAR, PHILIP11/27/201800008495AP 183.34183.340.00LONGO, JOE11/27/201800008496AP 499.68499.680.00LUTTRULL, DARRELL11/27/201800008497AP 509.70509.700.00MACKALL, BEVERLY11/27/201800008498AP 968.28968.280.00MAYFIELD, RON11/27/201800008499AP 631.60631.600.00MCKEE, JOHN11/27/201800008500AP 631.60631.600.00MCNEIL, KENNETH11/27/201800008501AP 923.03923.030.00MICHAEL, L. 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VERONICA LOPEZ Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 11 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 74,700.210.0074,700.21C V W D11/28/201800395956AP 61.0961.090.00CAGLES APPLIANCE11/28/201800395957AP 15.000.0015.00CARRERA, FERNANDO MARTINEZ11/28/201800395958AP 75.000.0075.00CCAC11/28/201800395959AP 62,438.000.0062,438.00CCS ORANGE COUNTY JANITORIAL INC.11/28/201800395960AP 440.000.00440.00CHARLES ABBOTT ASSOCIATES INC.11/28/201800395961AP ***4,147.221,651.532,495.69CINTAS CORPORATION #15011/28/201800395963AP 792.000.00792.00CLARK, KAREN11/28/201800395964AP 7,191.000.007,191.00CLIMATEC LLC11/28/201800395965AP 100.000.00100.00CONTRERAS, EDNA11/28/201800395966AP 32,676.340.0032,676.34D M CONTRACTING INC11/28/201800395967AP 7,602.780.007,602.78DATA ARC LLC11/28/201800395968AP 18,022.260.0018,022.26DELL INC11/28/201800395969AP 2,237.000.002,237.00DEPARTMENT OF JUSTICE11/28/201800395970AP 3,839.000.003,839.00DESERT-CANDLE LP11/28/201800395971AP 63.990.0063.99DIRECTV11/28/201800395972AP 10.000.0010.00DMV RENEWAL11/28/201800395973AP 196.000.00196.00DOLLARHIDE, GINGER11/28/201800395974AP 732.000.00732.00DUNN, ANN MARIE11/28/201800395975AP 124.800.00124.80EASTERLING, RAY11/28/201800395976AP 1,376.490.001,376.49EL TORITO/RM OPCO LLC11/28/201800395977AP 51,321.540.0051,321.54ELECNOR BELCO ELECTRIC INC11/28/201800395978AP 150.00150.000.00EMERGENCY MEDICAL SERVICES AUTHORITY11/28/201800395979AP 64.430.0064.43ESMOND, GARY11/28/201800395980AP 250.000.00250.00EUE, RONISHA11/28/201800395981AP 250.000.00250.00FIRED UP MINISTRIES11/28/201800395982AP ***1,449.12127.681,321.44FRONTIER COMM11/28/201800395983AP 2,500.002,500.000.00FRONTIER COMMUNICATIONS11/28/201800395984AP ***6,630.62357.506,273.12FUEL SERV11/28/201800395985AP 866.000.00866.00GALE, BRIAN11/28/201800395986AP 76.800.0076.80GIORDANO, MARIANNA11/28/201800395987AP 273.210.00273.21GRAINGER11/28/201800395988AP 5,362.500.005,362.50GRIFFIN STRUCTURES INC11/28/201800395989AP 960.000.00960.00HAMILTON, MONIQUE11/28/201800395990AP 1,215.000.001,215.00HAMPTON YOGA11/28/201800395991AP 153.340.00153.34HANRAHAN, GREG11/28/201800395992AP 312.000.00312.00IATSE NATIONAL HEALTH & WELFARE FUNDS11/28/201800395993AP 1,750.000.001,750.00ICMA11/28/201800395994AP 107.750.00107.75IMPRESSIONS GOURMET CATERING11/28/201800395995AP 8,000.008,000.000.00INLAND COUNTIES EMERGENCY MEDICAL AGENCY11/28/201800395996AP 5,050.900.005,050.90INLAND VALLEY COUNCIL OF CHURCHES11/28/201800395997AP ***89,423.5935,769.4353,654.16INTERNATIONAL LINE BUILDERS INC11/28/201800395998AP 286.100.00286.10JACKSON HIRSH INC11/28/201800395999AP 500.000.00500.00JG SERVICE COMPANY11/28/201800396000AP 15,000.000.0015,000.00KB HOME SOUTHERN CALIFORNIA11/28/201800396001AP 126.000.00126.00KEITH, JORRY11/28/201800396002AP 202.500.00202.50KEYSER MARSTON ASSOCIATES INC11/28/201800396003AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 12 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 512.890.00512.89KINGDOM CREATIONS11/28/201800396004AP 4,585.600.004,585.60KVAC ENVIRONMENTAL SERVICES INC11/28/201800396005AP 54,000.000.0054,000.00KWALL LLC11/28/201800396006AP 53.860.0053.86LANE, JUSTIN11/28/201800396007AP 304.000.00304.00LATREACE, RAINEY11/28/201800396008AP 320.000.00320.00LAURIE, GIANFRANCO11/28/201800396009AP 2,413.600.002,413.60LENOVO (UNITED STATES) INC.11/28/201800396010AP 6,468.006,468.000.00LEXIPOL LLC11/28/201800396011AP 53.3053.300.00LIFE ASSIST INC11/28/201800396012AP 4,500.000.004,500.00LITTLE BEAR PRODUCTIONS11/28/201800396013AP 2,000.000.002,000.00MAGNET FORENSICS USA INC11/28/201800396014AP 559.980.00559.98MAIN STREET SIGNS11/28/201800396015AP 25,898.750.0025,898.75MARIPOSA LANDSCAPES INC11/28/201800396016AP 10,000.000.0010,000.00MCINTOSH LAW CORPORATION ATTORNEY/CLIENT, THE11/28/201800396017AP 70.570.0070.57MCMASTER CARR SUPPLY COMPANY11/28/201800396018AP 3,763.680.003,763.68MIDWEST TAPE11/28/201800396020AP 384.00384.000.00MIJAC ALARM COMPANY11/28/201800396021AP 28.020.0028.02MIRAVITE, MARY ELAINE SEVILLA11/28/201800396022AP 2,875.422,875.420.00MONTGOMERY HARDWARE CO11/28/201800396023AP 36.000.0036.00MORRIS, RICHARD11/28/201800396024AP 219.870.00219.87MUHAMAD, NASER11/28/201800396025AP 1,314.541,314.540.00MUTUAL PROPANE11/28/201800396026AP 28.020.0028.02NAKANO, AYAKO11/28/201800396027AP ***800.94776.8824.06NAPA AUTO PARTS11/28/201800396028AP 434.250.00434.25NATIONAL CNG & FLEET SERVICE11/28/201800396029AP 3,500.000.003,500.00NATIONAL DATA & SURVEYING SERVICES11/28/201800396030AP 2,454.020.002,454.02NBS11/28/201800396031AP 1,099.050.001,099.05NEW COLOR SCREEN PRINTING & EMBROIDERY11/28/201800396032AP 280.000.00280.00NEWCOMB ANDERSON MCCORMICK INC11/28/201800396033AP 5,718.830.005,718.83NEXTECH SYSTEMS INC11/28/201800396034AP 590.610.00590.61NIXON EGLI EQUIPMENT CO11/28/201800396035AP 111.440.00111.44ONTARIO WINNELSON CO11/28/201800396036AP 19.100.0019.10ONTRAC11/28/201800396037AP 16,823.520.0016,823.52OPEN APPS INC11/28/201800396038AP 420.000.00420.00ORONA, PATRICIA11/28/201800396039AP 855.000.00855.00OTT, LAURA11/28/201800396040AP 630.000.00630.00OTT, SHARON11/28/201800396041AP 3,500.000.003,500.00PARS11/28/201800396042AP 75.000.0075.00PASMA11/28/201800396043AP 3,166.000.003,166.00RANCHO CUCAMONGA CHAMBER OF COMMERCE11/28/201800396044AP 199.750.00199.75RANCHO SMOG CENTER11/28/201800396045AP 912.750.00912.75RBM LOCK AND KEY SERVICE11/28/201800396046AP 4,952.410.004,952.41RED HAWK FENCE & ENVIRONMENTAL SERVICES11/28/201800396047AP 160.000.00160.00RIGLEMAN, ENCARNACION ONTIVEROS11/28/201800396048AP 314.810.00314.81RISE INTERPRETING INC11/28/201800396049AP 444.460.00444.46ROTARY CORPORATION11/28/201800396050AP 1,964.260.001,964.26ROTO ROOTER11/28/201800396051AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 13 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 906.050.00906.05ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY11/28/201800396052AP 350.00350.000.00SAFE-ENTRY TECHNICAL INC11/28/201800396053AP 271.530.00271.53SAFEWAY SIGN COMPANY11/28/201800396054AP 370.00370.000.00SAN ANTONIO REGIONAL HOSPITAL11/28/201800396055AP 13,931.720.0013,931.72SAN BERNARDINO CO AUDITOR CONT11/28/201800396056AP 17,025.060.0017,025.06SAN BERNARDINO CTY11/28/201800396057AP 420.000.00420.00SAN BERNARDINO CTY FIRE PROTECTION DISTRICT11/28/201800396058AP 300.00300.000.00SAN BERNARDINO SHERIFF'S DEPT11/28/201800396059AP 25,826.830.0025,826.83SC FUELS11/28/201800396060AP 9,634.499,634.490.00SC FUELS11/28/201800396061AP 110.00110.000.00SHRED PROS11/28/201800396062AP 24.2424.240.00SIGN SHOP, THE11/28/201800396063AP 76.000.0076.00SILVA, ARTHUR11/28/201800396064AP ***571.77309.11262.66SO CALIF GAS COMPANY11/28/201800396065AP 1,013.800.001,013.80SO CALIF GAS COMPANY11/28/201800396066AP 3,734.000.003,734.00SOCIAL VOCATIONAL SERVICES11/28/201800396067AP ***21,248.701,685.4019,563.30SOUTHERN CALIFORNIA EDISON11/28/201800396075AP 19.690.0019.69SOUTHERN CALIFORNIA EDISON11/28/201800396076AP 178.870.00178.87STATEWIDE TRAFFIC SAFETY & SIGNS INC11/28/201800396077AP 560.000.00560.00STOR'EM SELF STORAGE11/28/201800396078AP 960.00960.000.00THE COUNSELING TEAM INTERNATIONAL11/28/201800396079AP 3,963.220.003,963.22TRAFFIC PARTS11/28/201800396080AP 594.000.00594.00TYUS, IDA11/28/201800396081AP 147.800.00147.80U S LEGAL SUPPORT INC11/28/201800396082AP 1,335.070.001,335.07U.S. BANK PARS ACCT #674602250011/28/201800396083AP 17,057.950.0017,057.95U.S. BANK PARS ACCT #674602250011/28/201800396084AP 6,605.000.006,605.00U.S. BANK PARS ACCT #674503370011/28/201800396085AP 424.150.00424.15UNDERGROUND SVC ALERT OF SO CAL11/28/201800396086AP 502.000.00502.00UNITED PACIFIC SERVICES INC11/28/201800396087AP 234.000.00234.00UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS11/28/201800396088AP 281.340.00281.34UNITED SITE SERVICES OF CA INC11/28/201800396089AP 2,493.900.002,493.90UTILIQUEST11/28/201800396090AP 4,000.000.004,000.00VAN SCOYOC ASSOCIATES INC11/28/201800396091AP 421.110.00421.11VERIZON WIRELESS - LA11/28/201800396092AP 35.000.0035.00VICTOR VALLEY TOWING11/28/201800396093AP 142,323.350.00142,323.35VIDO SAMARZICH INC11/28/201800396094AP 500.000.00500.00VIRTUAL PROJECT MANAGER INC11/28/201800396095AP 179.000.00179.00VISION COMMUNICATIONS CO11/28/201800396096AP ***1,567.00139.551,427.45WAXIE SANITARY SUPPLY11/28/201800396097AP 377.140.00377.14WEST END MATERIAL SUPPLY11/28/201800396098AP 234.56234.560.00ZEP SALES AMD SERVICE11/28/201800396099AP 278.50278.500.00AIRGAS USA LLC11/29/201800396100AP 6,099.500.006,099.50BEST BEST AND KRIEGER11/29/201800396101AP 147.630.00147.63CARQUEST AUTO PARTS11/29/201800396102AP 872.600.00872.60CITRUS MOTORS ONTARIO INC11/29/201800396103AP 4,792.690.004,792.69FORD OF UPLAND INC11/29/201800396104AP 5,000.000.005,000.00GRANICUS INC11/29/201800396105AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 14 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 5,519.670.005,519.67OC TANNER RECOGNITION COMPANY11/29/201800396106AP ***3,097.90243.472,854.43OFFICE DEPOT11/29/201800396107AP 297.420.00297.42ORKIN PEST CONTROL11/29/201800396108AP 38.790.0038.79PSA PRINT GROUP11/29/201800396109AP 13,926.400.0013,926.40SIEMENS INDUSTRY INC11/29/201800396110AP 374.990.00374.99SUNRISE FORD11/29/201800396111AP 929.560.00929.56VISTA PAINT11/29/201800396112AP 125.000.00125.00ELIE, TESIANA11/29/201800396113AP 705.01705.010.0049ER COMMUNICATIONS12/05/201800396114AP 2,745.050.002,745.05ABLE BUILDING MAINTENANCE12/05/201800396115AP 40.970.0040.97AFLAC GROUP INSURANCE12/05/201800396116AP 4,883.180.004,883.18AFLAC GROUP INSURANCE12/05/201800396117AP 216.42216.420.00ALLSTAR FIRE EQUIPMENT INC12/05/201800396118AP 983.680.00983.68ASSI SECURITY12/05/201800396119AP 5,044.400.005,044.40AUNTIE M CREATIVE CONSULTANTS INC.12/05/201800396120AP 15,345.000.0015,345.00BLIND BOYS OF ALABAMA LLC12/05/201800396121AP 209.570.00209.57BOOT BARN INC.12/05/201800396122AP 1,200.000.001,200.00BRYAN CAVE LEIGHTON PAISNER LLP12/05/201800396123AP 560.050.00560.05C V W D12/05/201800396124AP 576.150.00576.15C V W D12/05/201800396125AP 756.02756.020.00C V W D12/05/201800396126AP 63,925.100.0063,925.10C V W D12/05/201800396129AP 475.000.00475.00CACEO12/05/201800396130AP 254.140.00254.14CAL PERS LONG TERM CARE12/05/201800396131AP 8.440.008.44CALIFORNIA, STATE OF12/05/201800396132AP 100.000.00100.00CALIFORNIA, STATE OF12/05/201800396133AP 250.000.00250.00CALIFORNIA, STATE OF12/05/201800396134AP 6,022.120.006,022.12CALIX INC.12/05/201800396135AP 85.050.0085.05CAPITOL ENQUIRY12/05/201800396136AP 250.000.00250.00CASTILLO, JESSIE12/05/201800396137AP 96.980.0096.98CHAMPION AWARDS AND SPECIALTIES12/05/201800396138AP ***14,419.196,358.128,061.07CHARTER COMMUNICATIONS12/05/201800396139AP 511.32511.320.00CINTAS CORPORATION #15012/05/201800396140AP 1,519.070.001,519.07CITY RENTALS12/05/201800396141AP 10.560.0010.56CLARKE PLUMBING SPECIALTIES INC.12/05/201800396142AP 1,148.280.001,148.28COAST RECREATION INC12/05/201800396143AP 740.02740.020.00COMPRESSED AIR SPECIALTIES12/05/201800396144AP 638.96638.960.00COMPUTERIZED EMBROIDERY COMPANY12/05/201800396145AP 534.000.00534.00CONCEPT POWDER COATING12/05/201800396146AP ***695.94330.31365.63CONSOLIDATED ELECTRICAL DISTR INC12/05/201800396147AP 165.000.00165.00CPRS12/05/201800396148AP ***2,080.00110.001,970.00CROWN CASTLE WTA PROPERTY12/05/201800396149AP 300.000.00300.00CUCAMONGA VALLEY WATER DISTRICT12/05/201800396150AP 1,892.100.001,892.10D AND K CONCRETE COMPANY12/05/201800396151AP 2,047.130.002,047.13DAISY12/05/201800396152AP 9,713.759,713.750.00DANIELS TIRE SERVICE12/05/201800396153AP 6,523.310.006,523.31DATA TICKET INC12/05/201800396154AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 15 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 1,469.880.001,469.88DELTA DENTAL12/05/201800396155AP 41,568.680.0041,568.68DELTA DENTAL12/05/201800396156AP 280.000.00280.00DEPARTMENT OF TOXIC SUBSTANCES CONTROL12/05/201800396157AP 79.750.0079.75DEPENDABLE COMPANY INC.12/05/201800396158AP 75.790.0075.79DIRECTV12/05/201800396159AP 75.720.0075.72DISTELRATH, STEPHANIE12/05/201800396160AP 547.330.00547.33DOG WASTE DEPOT12/05/201800396161AP 1,244.510.001,244.51E POLY STAR INC.12/05/201800396162AP 600.000.00600.00EDWARD PROFESSIONAL ADVISORS12/05/201800396163AP 148.700.00148.70EIGHTH AVENUE ENTERPRISE LLC12/05/201800396164AP 1,484.780.001,484.78ENVIRONMENTAL RECOVERY SERVICES INC.12/05/201800396165AP ***2,115.00655.001,460.00EXECUTIVE AUTO DETAIL12/05/201800396166AP 1,493.511,493.510.00FACTORY MOTOR PARTS12/05/201800396167AP 22.400.0022.40FEDERAL EXPRESS CORP12/05/201800396168AP 1,855.880.001,855.88FEHR AND PEERS12/05/201800396169AP 7,650.000.007,650.00FLAG SYSTEMS INC.12/05/201800396170AP 171.00171.000.00FLEET SALES & CONSULTING INC.12/05/201800396171AP 198.56198.560.00FLEET SERVICES INC.12/05/201800396172AP 11,360.250.0011,360.25FORTIN LAW GROUP12/05/201800396173AP 930.000.00930.00FOSTER, RUTHIE12/05/201800396174AP 767.420.00767.42FOUR POINTS BY SHERATON12/05/201800396175AP 2,807.132,807.130.00FRANKLIN TRUCK PARTS12/05/201800396176AP ***3,316.12430.102,886.02FRONTIER COMM12/05/201800396177AP ***1,747.911,072.64675.27FUEL SERV12/05/201800396178AP 38.110.0038.11G AND M BUSINESS INTERIORS12/05/201800396179AP 1,873.290.001,873.29GEORGE HILLS COMPANY12/05/201800396180AP 1,090.000.001,090.00GILKEY, JOHN12/05/201800396181AP ***98,106.001,362.0096,744.00GOLDEN STATE RISK MANAGEMENT AUTHORITY12/05/201800396182AP 3,045.000.003,045.00GONSALVES AND SON,JOE A12/05/201800396183AP ***1,545.84134.101,411.74GRAINGER12/05/201800396184AP 767.680.00767.68HAAKER EQUIPMENT CO12/05/201800396185AP 4,540.320.004,540.32HALLOWEEN EXPRESS12/05/201800396186AP 239.680.00239.68HAULAWAY STORAGE CONTAINERS INC.12/05/201800396187AP 534.000.00534.00HERITAGE EDUCATION GROUP12/05/201800396188AP 519.840.00519.84HI WAY SAFETY INC12/05/201800396189AP 82,794.5682,794.560.00HMC ARCHITECTS12/05/201800396190AP 13.080.0013.08HOMECOMING V AT TERRA VISTA LLC.12/05/201800396191AP 325.710.00325.71HONDA YAMAHA HUSQVARNA OF REDLANDS12/05/201800396192AP 50,000.000.0050,000.00INLAND PACIFIC BALLET12/05/201800396193AP 614.880.00614.88INPRO CORPORATION12/05/201800396194AP 4,131.140.004,131.14J THAYER COMPANY INC12/05/201800396195AP 236,488.200.00236,488.20KAISER FOUNDATION HEALTH PLAN INC12/05/201800396196AP 27,917.890.0027,917.89KINDRED CORPORATION12/05/201800396197AP 286.000.00286.00LEIGHTON CONSULTING INC12/05/201800396198AP 9,009.489,009.480.00LIFE ASSIST INC12/05/201800396199AP 1,582.150.001,582.15LILYFUL12/05/201800396200AP 16,000.000.0016,000.00LOBSTER MUSIC INC12/05/201800396201AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 16 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. ***10,499.573,934.206,565.37LOWES COMPANIES INC.12/05/201800396204AP 6,129.320.006,129.32MARIPOSA LANDSCAPES INC12/05/201800396205AP 450.000.00450.00MATLOCK DESIGN BUILD INC12/05/201800396206AP 164.800.00164.80MINUTEMAN PRESS12/05/201800396207AP 454.600.00454.60MOUNTAIN VIEW SMALL ENG REPAIR12/05/201800396208AP 753.97753.970.00NAPA AUTO PARTS12/05/201800396209AP 6,125.000.006,125.00NATIONAL DATA & SURVEYING SERVICES12/05/201800396210AP 492.350.00492.35NEOPOST USA INC12/05/201800396211AP 13,963.0013,963.000.00OCCUPATIONAL HEALTH CTRS OF CA12/05/201800396212AP 2,062.582,062.580.00ONTARIO WINNELSON CO12/05/201800396213AP 27,722.000.0027,722.00ONWARD ENGINEERING12/05/201800396214AP 1,401.960.001,401.96OPEN APPS INC12/05/201800396215AP 566.620.00566.62ORKIN PEST CONTROL12/05/201800396216AP 6,013.750.006,013.75PLACE WORKS12/05/201800396217AP 66.980.0066.98PRE-PAID LEGAL SERVICES INC12/05/201800396218AP 4,162.840.004,162.84PROMOTIONS TEES & MORE12/05/201800396219AP 385.000.00385.00PUBLIC RISK MANAGEMENT ASSOC12/05/201800396220AP 260.000.00260.00PUBLIC SAFETY ALLIANCE LLC12/05/201800396221AP 1,725.840.001,725.84R AND R AUTOMOTIVE12/05/201800396222AP 25.860.0025.86RBM LOCK AND KEY SERVICE12/05/201800396223AP 363.630.00363.63RED WING BUSINESS ADVANTAGE ACCOUNT12/05/201800396224AP 4,700.000.004,700.00RICE, KEVIN12/05/201800396225AP ***116,876.173,439.60113,436.57RICHARDS WATSON AND GERSHON12/05/201800396226AP 437.500.00437.50ROTO ROOTER12/05/201800396227AP 2,798.000.002,798.00SAN BERNARDINO COUNTY SHERIFFS DEPT12/05/201800396228AP 12,583.7412,583.740.00SAN BERNARDINO CTY12/05/201800396229AP 1,566.910.001,566.91SBPEA12/05/201800396230AP 23,716.260.0023,716.26SC FUELS12/05/201800396231AP 4,866.974,866.970.00SCL12/05/201800396232AP 32,641.590.0032,641.59SERVPRO OF SOUTH RANCHO CUCAMONGA12/05/201800396233AP 175.65175.650.00SHEAKLEY PENSION ADMINISTRATION12/05/201800396234AP 393.750.00393.75SHEAKLEY PENSION ADMINISTRATION12/05/201800396235AP 100.000.00100.00SHERIFFS COURT SERVICES12/05/201800396236AP 58.0058.000.00SHRED PROS12/05/201800396237AP 4,617.890.004,617.89SILVER & WRIGHT LLP12/05/201800396238AP 6,000.000.006,000.00SMARTDEPLOY12/05/201800396239AP ***7,862.23382.017,480.22SO CALIF GAS COMPANY12/05/201800396240AP 6,895.370.006,895.37SONSRAY MACHINERY LLC12/05/201800396241AP 13,144.500.0013,144.50SOUND IMAGE INC12/05/201800396242AP ***39,556.093,167.5036,388.59SOUTHERN CALIFORNIA EDISON12/05/201800396248AP 77.340.0077.34SOUTHERN CALIFORNIA EDISON12/05/201800396249AP 1,094.990.001,094.99SOUTHERN CALIFORNIA EDISON12/05/201800396250AP 230.000.00230.00SOUTHLAND SPORTS OFFICIALS12/05/201800396251AP 4,040.760.004,040.76STANDARD INSURANCE COMPANY12/05/201800396252AP 2,529.100.002,529.10STATEWIDE TRAFFIC SAFETY & SIGNS INC12/05/201800396253AP 535.680.00535.68STOTZ EQUIPMENT12/05/201800396254AP 1,976.710.001,976.71SYSTEMS SOURCE INC12/05/201800396255AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 17 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 445.000.00445.00TEXAS MEDICAL SCREENING LLC12/05/201800396256AP ***2,447.11618.641,828.47TIREHUB LLC12/05/201800396257AP 1,304.870.001,304.87U.S. BANK PARS ACCT #674602250012/05/201800396258AP 23,344.930.0023,344.93U.S. BANK PARS ACCT #674602250012/05/201800396259AP 45,192.000.0045,192.00UNITED PACIFIC SERVICES INC12/05/201800396260AP 382.180.00382.18UNITED SITE SERVICES OF CA INC12/05/201800396261AP 93.000.0093.00UNITED WAY12/05/201800396262AP 347.200.00347.20UPLAND AUTO TRIM12/05/201800396263AP 26.420.0026.42UPS12/05/201800396264AP 1,760.400.001,760.40UTILIQUEST12/05/201800396265AP 109.80109.800.00VELOCITY TRUCK CENTERS12/05/201800396266AP 42.720.0042.72VERIZON BUSINESS SERVICES12/05/201800396267AP 3,819.173,819.170.00VERIZON WIRELESS - LA12/05/201800396268AP ***16,784.04128.5216,655.52WAXIE SANITARY SUPPLY12/05/201800396269AP 1,141.480.001,141.48WEST COAST SAND AND GRAVEL INC12/05/201800396270AP 2,149.620.002,149.62WHITTIER FERTILIZER12/05/201800396271AP 109.400.00109.40WILSON & BELL AUTO SERVICE12/05/201800396272AP 4.360.004.36WILSON, PRINCESS12/05/201800396273AP 3,240.280.003,240.28ABC LOCKSMITHS12/06/201800396274AP 550.360.00550.36AIRGAS USA LLC12/06/201800396275AP 734.240.00734.24CARQUEST AUTO PARTS12/06/201800396276AP 2,877.960.002,877.96INLAND VALLEY DAILY BULLETIN12/06/201800396277AP 794.870.00794.87MCFADDEN DALE HARDWARE12/06/201800396278AP 3,856.020.003,856.02OFFICE DEPOT12/06/201800396279AP 51,096.980.0051,096.98SIEMENS INDUSTRY INC12/06/201800396280AP 461.060.00461.06SIMPLOT PARTNERS12/06/201800396281AP ***1,886.2858.451,827.83SITEONE LANDSCAPE SUPPLY LLC12/06/201800396282AP 474.750.00474.75SUNRISE FORD12/06/201800396283AP 364.930.00364.93THOMSON REUTERS WEST PUBLISHING CORP12/06/201800396284AP 620.00620.000.00VORTEX INDUSTRIES INC12/06/201800396285AP 306.460.00306.46WHITE CAP CONSTRUCTION SUPPLY12/06/201800396286AP 381.830.00381.83YALE CHASE EQUIPMENT AND SERVICES INC12/06/201800396287AP 494.730.00494.73ZEP SALES AMD SERVICE12/06/201800396288AP $5,492,549.31 $313,185.58 Note: Grand Total: Total Fire: $5,179,363.73Total City: *** Check Number includes both City and Fire District expenditures 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:9 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 18 D AT E : December 19, 2018 T O:P resident and Members of the B oard of D irectors F RO M :L ori E . S assoon, Deputy City Manager/Administrative Services INIT IAT E D B Y:Tamara L . L ayne, F inance D irector S andra G. Ramirez, Management Analyst I I I S UB J E C T:C O NS ID E RAT I O N T O RE C E IV E AND F IL E C URRE NT I NV E S T M E NT S C HE D UL E AS O F NO V E M B E R 30, 2018. RE COMMENDAT ION: Staf f recommends that the President and Members of the Board of D irectors receive and file the attached current investment schedule for the R ancho Cucamonga F ire P rotection District as of November 30, 2018. BACKGROUND: T he attached investment schedule as of November 30, 2018 ref lects cash and investments managed by the F inance/Treasury Management Division and is in conf ormity with the requirements of California Government C ode S ection 53601 and the Rancho Cucamonga F ire P rotection District’s adopted I nvestment P olicy as approved by the P resident and Members of the B oard of D irectors on April 17, 2017. ANALY S IS: T he District’s Treasurer is required to submit a quarterly investment report to the P resident and Members of the B oard of D irectors in accordance with California Government C ode S ection 53646. T he quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the D istrict Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRE S S E D: N/A AT TAC HM E NT S : D escription Attachment 1 - Portfolio Management - P ortf olio Summary November 30, 2018 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Matt Burris, D eputy C ity Manager/E conomic & C ommunity Development F lavio H. Nuñez, Management A nalyst I I D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y: S UB J E C T:R EV I E W AND AP PRO VA L OF THE HO U SI NG SUCCE SS OR’S F I SCAL Y E A R 2017/18 ANNUAL RE PO R T. RE COMMENDAT ION: Staf f recommends that the Housing Successor A gency approve the Annual R eport f or F iscal Year 2017/18, authorize staff to make administrative changes to the A nnual R eport upon completion of the C A F R , and authorize the transmittal of the A nnual R eport to the appropriate S tate agencies. BACKGROUND: Pursuant to S B 341 a Housing Successor Agency is required to f ile an A nnual R eport of its activities within six months of the A gency’s f iscal year end. T his report is required to contain the following inf ormation: 1. T he amount deposited to the L ow Moderate I ncome Housing A sset F und (L MI HA F ), distinguishing and amounts deposited for items listed on the R O P S . 2. A statement of the balance in the L MI HA F as the close of the f iscal year, distinguishing any amounts held for items listed on the R O P S . 3. A description of expenditures from the L MI HA F by category, including, but not limited to expenditures for (a) monitoring and preserving the long-term af f ordability of units subject to affordability restrictions or covenants and administrative expenses; (b) homeless prevention and rapid re-housing services; and (c) development of affordable housing. 4. T he statutory value of real property owned by the housing successor, the value of loans and grants receivable, and the sum of these two amounts. 5. A description of any transfers of L MI HA F funds made to another housing successor in the previous f iscal year. 6. A description of any project f or which the Housing S uccessor receives or holds property tax revenue pursuant to the R O P S and the status of that project. 7. F or interests in real property acquired by the f ormer agency prior to F ebruary 1, 2012, a status update on compliance with Section 33334.16. F or interest in real property acquired by the Housing Page 26 Successor on or af ter F ebruary 1, 2012, a status update on the project. 8. A description of any outstanding obligation pursuant to S ection 33413 that remained to transfer to the Housing S uccessor on F ebruary 1, 2012, the Housing Successor’s plans to meet unmet obligations. 9. Housing Successor mush determine the % of housing f or seniors and person of all ages within the previous 10-years. S enior housing units may not exceed 50% of the total units restricted. 10. T he amount of excess surplus, the amount of time the Housing Successor has had excess surplus, and the Housing Successor ’s plan for eliminating the excess surplus. ANALY S IS: T he Annual R eport for F iscal Year 2016/17 is being transmitted to the Housing Successor A gency in accordance with the applicable legislation and contains all the required inf ormation as outlined above. F ollowing the approval by the Housing S uccessor, the report will be sent to the appropriate S tate agencies for review. FISCAL IMPACT: T here is no f iscal impact. COUNCIL GOAL(S) ADDRE S S E D: T he A nnual Report is required by S B 341 of each Housing S uccessor A gency and does not address any specific City Council goal. AT TAC HM E NT S : D escription Housing S uccessor A gency Annual Report Page 27 DRAFT FISCAL YEAR 2017/18 HOUSING SUCCESSOR AGENCY ANNUAL REPORT East Rancho Verde Affordable Housing Community – Rancho Cucamonga Page 28 HOUSING SUCCESSOR ANNUAL REPORT – 2017/18 1 | Page 1.) The amount deposited to the LMIHAF, distinguishing any amounts deposited for items listed on the ROPS great A total of $1,408,859 was deposited to the LMIHAF during Fiscal Year 2017/18. The deposits primarily consisted of a 2007 housing bond transfer and residual receipts associated with the payments on loans related to the development of low and moderate income multi-family housing financed by the former Redevelopment Agency, as well as loan payoffs of first-time homebuyer loans, and loan payoff of equity distributions. 2.) A statement of the balance in the LMIHAF as the close of the fiscal year, distinguishing any amounts held for items listed on the ROPS. As of the close of Fiscal Year 2017/18 the LMIHAF ended with a balance of $134,728.040. 3.) A description of expenditures from the LMIHAF by category, including, but not limited to, expenditures for (a) monitoring and preserving the long-term affordability of units subject to affordability restrictions or covenants and administrative expenses; (b) homeless prevention and rapid re-housing services; and (c) development of affordable housing. ACTIVITY EXPENDITURE Administrative Costs - Homeless Prevention $54,000.00 Affordable Housing Development $ 4,000,000 4.) The statutory value of real property owned by the Housing Successor, the value of loans and grants receivable, and the sum of these two amounts. LOAN NAME/DESCRIPTION/PROPERTY ENDING BALANCE FAIR VALUE OF LAND SECURED BY LOAN NHDC (San Sevaine Villas) $ 9,205,504.98 N/A Woodhaven Manor $ 11,793,007.84 N/A Villa Pacifica $ 2,813,900.88 N/A LINC-Pepperwood $ 26,146,839.60 N/A Page 29 HOUSING SUCCESSOR ANNUAL REPORT – 2017/18 2 | Page Rancho Verde Village East $ 7,366,324.79 N/A Heritage Pointe $ 2,084,654.58 N/A Olen Jones $ 4,274,400.00 N/A Villa Del Norte $ 9,977,431,.61 N/A Villaggio on Route 66 $ 19,633,390.50 N/A First-Time Homebuyer Program $ 3,460,708.00 N/A Villa Pacifica II $5,253,884.96 N/A Total $ 147,235,216.28 5.) A description of any transfers of LMIHAF funds made to another Housing Successor in the previous fiscal year. There have been no transfers of LMIHAF funds to any other Housing Successor in the previous fiscal year. 6.) A description of any project for which the housing successor receives or holds property tax revenue pursuant to the ROPS and the status of that project. There are no projects which the Housing Successor receives or holds property tax revenue pursuant to the ROPS. 7.) For interests in real property acquired by the former agency prior to February 1, 2012, a status update on compliance with Section 33334.16. For interest in real property acquired by the Housing Successor on or after February 1, 2012, a status update on the project. In July 2014 the Housing Successor Agency acquired a 2.5 acre property for the purpose of constructing a 60-unit senior affordable rental housing complex. The project affordability agreement provides for 59 of the 60 1-and-2 bedroom units to be restricted to income eligible seniors. The project has received all entitlement approvals submitted for 9% tax credits in 2015 and 2016 but did not receive an allocation. Per the Agreement, the developer will submit again for tax credits in 2017 in order to receive the needed funding to construct the project. Page 30 HOUSING SUCCESSOR ANNUAL REPORT – 2017/18 3 | Page 8.) A description of any outstanding obligation pursuant to Section 33413 that remained to transfer to the housing successor on February 1, 2012, the Housing Successor’s progress in meeting these obligations, and the Housing Successor’s plans to meet unmet obligations. There is no outstanding obligation that had been transferred to the Housing Successor Agency on February 1, 2012. 9.) Housing Successor must determine the % of housing for seniors and persons of all ages within the previous 10-years. Senior housing units may not exceed 50% of the total units restricted. Housing Projects Completed Within the Last 10-years (2005-2015) PROJECT TYPE # OF UNITS San Sevaine Family 223 Pepperwood Family 228 Villaggio on Rt. 66 Family 131 Total 582 [INTENTIONALLY LEFT BLANK] Page 31 HOUSING SUCCESSOR ANNUAL REPORT – 2017/18 4 | Page Previous Affordable Housing Accomplishments Prior to 2005 PROJECT TYPE # OF UNITS Las Casitas Family 14 Rancho Verde Family 104 Rancho Verde East Family 40 Monterey Village Family 110 Sycamore Springs Family 96 Sunset Heights Family 116 Villa Pacifica Senior 158 Heritage Pointe Senior 48 Olen Jones Senior 96 Total 782 10.) The amount of excess surplus, the amount of time the Housing Successor has had excess surplus, and the Housing Successor’s plan for eliminating the excess surplus. At the start of this reporting Fiscal Year the Housing Successor Agency opened with a balance of $134,728,040. The Housing Successor has ended this reporting Fiscal Year with no excess surplus. Page 32 HOUSING SUCCESSOR ANNUAL REPORT – 2017/18 5 | Page COMPUTATION OF LOW AND MODERATE INCOME HOUSING FUND EXCESS/SURPLUS [INTENTIONALLY LEFT BLANK; INSERT TABLE HERE] Page 33 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Tamara L ayne, F inance D irector S UB J E C T:C O NS ID E RAT I O N T O AP P RO V E B I-WE E K LY PAY RO L L I N T HE AM O UNT O F $1,107,510.75 AND WE E K LY C HE C K RE G IS T E RS IN T HE AM O UNT O F $5,179,363.73. D AT E D NO V E M B E R 27, 2018 T HRO UG H D E C E M B E R 10, 2018. RE COMMENDAT ION: Staf f recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALY S IS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRE S S E D: N/A AT TAC HM E NT S : D escription Attachment 1 Check Register Page 34 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 1,835.50631.600.00AHUMADA, ALEXANDER R11/20/201800008465AP 11,986.10631.600.00ALMAND, LLOYD11/20/201800008466AP 89,935.84511.480.00BANTAU, VICTORIA11/20/201800008467AP 316,755.80585.980.00BAZAL, SUSAN11/20/201800008468AP 214,968.751,214.460.00BELL, MICHAEL L.11/20/201800008469AP 1,152.401,152.400.00BERRY, DAVID11/27/201800008470AP 923.03923.030.00BROCK, ROBIN11/27/201800008471AP 826.04826.040.00CAMPBELL, GERALD11/27/201800008472AP 1,327.271,327.270.00CAMPBELL, STEVEN11/27/201800008473AP 499.68499.680.00CARNES, KENNETH11/27/201800008474AP 1,152.401,152.400.00CLABBY, RICHARD11/27/201800008475AP 1,618.701,618.700.00CLOUGHESY, DONALD R11/27/201800008476AP 540.73540.730.00CORCORAN, ROBERT11/27/201800008477AP 1,618.701,618.700.00COSTELLO, DENNIS M11/27/201800008478AP 631.60631.600.00COX, KARL11/27/201800008479AP 968.28968.280.00CRANE, RALPH11/27/201800008480AP 499.68499.680.00CROSSLAND, WILBUR11/27/201800008481AP 1,214.461,214.460.00DAGUE, JAMES11/27/201800008482AP 540.73540.730.00DE ANTONIO, SUSAN11/27/201800008483AP 585.98585.980.00DEANS, JACKIE11/27/201800008484AP 923.03923.030.00DOMINICK, SAMUEL A.11/27/201800008485AP 1,214.461,214.460.00EAGLESON, MICHAEL11/27/201800008486AP 1,618.701,618.700.00EGGERS, BOB11/27/201800008487AP 499.68499.680.00FRITCHEY, JOHN D.11/27/201800008488AP 631.60631.600.00HEYDE, DONALD11/27/201800008489AP 249.30249.300.00INTERLICCHIA, ROSALYN11/27/201800008490AP 1,152.401,152.400.00KILMER, STEPHEN11/27/201800008491AP 1,538.021,538.020.00LARKIN, DAVID W11/27/201800008492AP 1,264.921,264.920.00LEE, ALLAN J.11/27/201800008493AP 1,093.581,093.580.00LENZE, PAUL E11/27/201800008494AP 1,152.401,152.400.00LONCAR, PHILIP11/27/201800008495AP 183.34183.340.00LONGO, JOE11/27/201800008496AP 499.68499.680.00LUTTRULL, DARRELL11/27/201800008497AP 509.70509.700.00MACKALL, BEVERLY11/27/201800008498AP 968.28968.280.00MAYFIELD, RON11/27/201800008499AP 631.60631.600.00MCKEE, JOHN11/27/201800008500AP 631.60631.600.00MCNEIL, KENNETH11/27/201800008501AP 923.03923.030.00MICHAEL, L. DENNIS11/27/201800008502AP 1,714.621,714.620.00MORGAN, BYRON11/27/201800008503AP 1,152.401,152.400.00MYSKOW, DENNIS11/27/201800008504AP 499.68499.680.00NAUMAN, MICHAEL11/27/201800008505AP 585.98585.980.00NEE, RON11/27/201800008506AP 183.34183.340.00NELSON, MARY JANE11/27/201800008507AP 1,214.461,214.460.00O'BRIEN, TOM11/27/201800008508AP 558.94558.940.00PLOUNG, MICHAEL J11/27/201800008509AP 1,586.771,586.770.00POST, MICHAEL R11/27/201800008510AP 1,618.701,618.700.00PROULX, PATRICK11/27/201800008511AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 35 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 1,214.461,214.460.00REDMOND, MIKE11/27/201800008512AP 1,214.461,214.460.00ROEDER, JEFF11/27/201800008513AP 631.60631.600.00SALISBURY, THOMAS11/27/201800008514AP 499.68499.680.00SMITH, RONALD11/27/201800008515AP 1,736.351,736.350.00SORENSEN, SCOTT D11/27/201800008516AP 499.68499.680.00SPAGNOLO, SAM11/27/201800008517AP 826.04826.040.00SPAIN, WILLIAM11/27/201800008518AP 499.68499.680.00SULLIVAN, JAMES11/27/201800008519AP 1,461.551,461.550.00TAYLOR, STEVE11/27/201800008520AP 1,214.461,214.460.00TULEY, TERRY11/27/201800008521AP 631.60631.600.00VANDERKALLEN, FRANCIS11/27/201800008522AP 923.03923.030.00VARNEY, ANTHONY11/27/201800008523AP 1,538.021,538.020.00WALTON, KEVIN11/27/201800008524AP 1,304.961,304.960.00YOWELL, TIMOTHY A11/27/201800008525AP 631.60631.600.00AHUMADA, ALEXANDER R11/28/201800008526AP 631.60631.600.00ALMAND, LLOYD11/28/201800008527AP 511.48511.480.00BANTAU, VICTORIA11/28/201800008528AP 585.98585.980.00BAZAL, SUSAN11/28/201800008529AP 1,214.461,214.460.00BELL, MICHAEL L.11/28/201800008530AP 2,000.000.002,000.00HD PRODUCTIONS INC11/28/201800008531AP 39,852.840.0039,852.84ALL CITY MANAGEMENT SERVICES INC.12/05/201800008532AP 13,240.000.0013,240.00CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA12/05/201800008533AP 1,558.810.001,558.81MICHAEL BAKER INTERNATIONAL INC12/05/201800008534AP 1,847.000.001,847.00RCCEA12/05/201800008535AP 11,986.100.0011,986.10RCPFA12/05/201800008536AP 3,024,915.300.003,024,915.30SAN BERNARDINO CTY SHERIFFS DEPT12/05/201800008537AP 5,512.500.005,512.50TANKO LIGHTING12/05/201800008538AP 1,618.701,618.700.00CURATALO, JAMES11/27/201800395934AP 1,258.941,258.940.00KIRKPATRICK, WILLIAM11/27/201800395935AP 1,618.701,618.700.00TOWNSEND, JAMES11/27/201800395936AP 249.30249.300.00WALKER, KENNETH11/27/201800395937AP 34,948.160.0034,948.16ABSOLUTE SECURITY INTERNATIONAL INC11/28/201800395938AP 4,725.000.004,725.00ADVANCED UTILITY SYSTEMS CORP.11/28/201800395939AP 51,890.420.0051,890.42ALL AMERICAN ASPHALT11/28/201800395940AP 371.74371.740.00ALL CITIES TOOLS11/28/201800395941AP 55.250.0055.25ALLEN, DEBORAH11/28/201800395942AP 495.000.00495.00AMTECH ELEVATOR SERVICES11/28/201800395943AP 1,000.000.001,000.00ARCURI, WILLIAM11/28/201800395944AP 1,106.780.001,106.78AROCHO, ALMA11/28/201800395945AP ***4,032.001,344.002,688.00AYANTRA INC.11/28/201800395946AP 1,750.000.001,750.00BANK OF NEW YORK MELLON, THE11/28/201800395947AP 30.000.0030.00BARSTOW, CITY OF11/28/201800395948AP 327.600.00327.60BAST, KAROLYN11/28/201800395949AP 7,961.620.007,961.62BLUM ELECTRIC11/28/201800395950AP 3,861.850.003,861.85BRIGHTVIEW LANDSCAPE SERVICES INC.11/28/201800395951AP 400.00400.000.00BROWN, EDWINA D.11/28/201800395952AP 389.680.00389.68C V W D11/28/201800395953AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 36 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 74,700.210.0074,700.21C V W D11/28/201800395956AP 61.0961.090.00CAGLES APPLIANCE11/28/201800395957AP 15.000.0015.00CARRERA, FERNANDO MARTINEZ11/28/201800395958AP 75.000.0075.00CCAC11/28/201800395959AP 62,438.000.0062,438.00CCS ORANGE COUNTY JANITORIAL INC.11/28/201800395960AP 440.000.00440.00CHARLES ABBOTT ASSOCIATES INC.11/28/201800395961AP ***4,147.221,651.532,495.69CINTAS CORPORATION #15011/28/201800395963AP 792.000.00792.00CLARK, KAREN11/28/201800395964AP 7,191.000.007,191.00CLIMATEC LLC11/28/201800395965AP 100.000.00100.00CONTRERAS, EDNA11/28/201800395966AP 32,676.340.0032,676.34D M CONTRACTING INC11/28/201800395967AP 7,602.780.007,602.78DATA ARC LLC11/28/201800395968AP 18,022.260.0018,022.26DELL INC11/28/201800395969AP 2,237.000.002,237.00DEPARTMENT OF JUSTICE11/28/201800395970AP 3,839.000.003,839.00DESERT-CANDLE LP11/28/201800395971AP 63.990.0063.99DIRECTV11/28/201800395972AP 10.000.0010.00DMV RENEWAL11/28/201800395973AP 196.000.00196.00DOLLARHIDE, GINGER11/28/201800395974AP 732.000.00732.00DUNN, ANN MARIE11/28/201800395975AP 124.800.00124.80EASTERLING, RAY11/28/201800395976AP 1,376.490.001,376.49EL TORITO/RM OPCO LLC11/28/201800395977AP 51,321.540.0051,321.54ELECNOR BELCO ELECTRIC INC11/28/201800395978AP 150.00150.000.00EMERGENCY MEDICAL SERVICES AUTHORITY11/28/201800395979AP 64.430.0064.43ESMOND, GARY11/28/201800395980AP 250.000.00250.00EUE, RONISHA11/28/201800395981AP 250.000.00250.00FIRED UP MINISTRIES11/28/201800395982AP ***1,449.12127.681,321.44FRONTIER COMM11/28/201800395983AP 2,500.002,500.000.00FRONTIER COMMUNICATIONS11/28/201800395984AP ***6,630.62357.506,273.12FUEL SERV11/28/201800395985AP 866.000.00866.00GALE, BRIAN11/28/201800395986AP 76.800.0076.80GIORDANO, MARIANNA11/28/201800395987AP 273.210.00273.21GRAINGER11/28/201800395988AP 5,362.500.005,362.50GRIFFIN STRUCTURES INC11/28/201800395989AP 960.000.00960.00HAMILTON, MONIQUE11/28/201800395990AP 1,215.000.001,215.00HAMPTON YOGA11/28/201800395991AP 153.340.00153.34HANRAHAN, GREG11/28/201800395992AP 312.000.00312.00IATSE NATIONAL HEALTH & WELFARE FUNDS11/28/201800395993AP 1,750.000.001,750.00ICMA11/28/201800395994AP 107.750.00107.75IMPRESSIONS GOURMET CATERING11/28/201800395995AP 8,000.008,000.000.00INLAND COUNTIES EMERGENCY MEDICAL AGENCY11/28/201800395996AP 5,050.900.005,050.90INLAND VALLEY COUNCIL OF CHURCHES11/28/201800395997AP ***89,423.5935,769.4353,654.16INTERNATIONAL LINE BUILDERS INC11/28/201800395998AP 286.100.00286.10JACKSON HIRSH INC11/28/201800395999AP 500.000.00500.00JG SERVICE COMPANY11/28/201800396000AP 15,000.000.0015,000.00KB HOME SOUTHERN CALIFORNIA11/28/201800396001AP 126.000.00126.00KEITH, JORRY11/28/201800396002AP 202.500.00202.50KEYSER MARSTON ASSOCIATES INC11/28/201800396003AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 37 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 512.890.00512.89KINGDOM CREATIONS11/28/201800396004AP 4,585.600.004,585.60KVAC ENVIRONMENTAL SERVICES INC11/28/201800396005AP 54,000.000.0054,000.00KWALL LLC11/28/201800396006AP 53.860.0053.86LANE, JUSTIN11/28/201800396007AP 304.000.00304.00LATREACE, RAINEY11/28/201800396008AP 320.000.00320.00LAURIE, GIANFRANCO11/28/201800396009AP 2,413.600.002,413.60LENOVO (UNITED STATES) INC.11/28/201800396010AP 6,468.006,468.000.00LEXIPOL LLC11/28/201800396011AP 53.3053.300.00LIFE ASSIST INC11/28/201800396012AP 4,500.000.004,500.00LITTLE BEAR PRODUCTIONS11/28/201800396013AP 2,000.000.002,000.00MAGNET FORENSICS USA INC11/28/201800396014AP 559.980.00559.98MAIN STREET SIGNS11/28/201800396015AP 25,898.750.0025,898.75MARIPOSA LANDSCAPES INC11/28/201800396016AP 10,000.000.0010,000.00MCINTOSH LAW CORPORATION ATTORNEY/CLIENT, THE11/28/201800396017AP 70.570.0070.57MCMASTER CARR SUPPLY COMPANY11/28/201800396018AP 3,763.680.003,763.68MIDWEST TAPE11/28/201800396020AP 384.00384.000.00MIJAC ALARM COMPANY11/28/201800396021AP 28.020.0028.02MIRAVITE, MARY ELAINE SEVILLA11/28/201800396022AP 2,875.422,875.420.00MONTGOMERY HARDWARE CO11/28/201800396023AP 36.000.0036.00MORRIS, RICHARD11/28/201800396024AP 219.870.00219.87MUHAMAD, NASER11/28/201800396025AP 1,314.541,314.540.00MUTUAL PROPANE11/28/201800396026AP 28.020.0028.02NAKANO, AYAKO11/28/201800396027AP ***800.94776.8824.06NAPA AUTO PARTS11/28/201800396028AP 434.250.00434.25NATIONAL CNG & FLEET SERVICE11/28/201800396029AP 3,500.000.003,500.00NATIONAL DATA & SURVEYING SERVICES11/28/201800396030AP 2,454.020.002,454.02NBS11/28/201800396031AP 1,099.050.001,099.05NEW COLOR SCREEN PRINTING & EMBROIDERY11/28/201800396032AP 280.000.00280.00NEWCOMB ANDERSON MCCORMICK INC11/28/201800396033AP 5,718.830.005,718.83NEXTECH SYSTEMS INC11/28/201800396034AP 590.610.00590.61NIXON EGLI EQUIPMENT CO11/28/201800396035AP 111.440.00111.44ONTARIO WINNELSON CO11/28/201800396036AP 19.100.0019.10ONTRAC11/28/201800396037AP 16,823.520.0016,823.52OPEN APPS INC11/28/201800396038AP 420.000.00420.00ORONA, PATRICIA11/28/201800396039AP 855.000.00855.00OTT, LAURA11/28/201800396040AP 630.000.00630.00OTT, SHARON11/28/201800396041AP 3,500.000.003,500.00PARS11/28/201800396042AP 75.000.0075.00PASMA11/28/201800396043AP 3,166.000.003,166.00RANCHO CUCAMONGA CHAMBER OF COMMERCE11/28/201800396044AP 199.750.00199.75RANCHO SMOG CENTER11/28/201800396045AP 912.750.00912.75RBM LOCK AND KEY SERVICE11/28/201800396046AP 4,952.410.004,952.41RED HAWK FENCE & ENVIRONMENTAL SERVICES11/28/201800396047AP 160.000.00160.00RIGLEMAN, ENCARNACION ONTIVEROS11/28/201800396048AP 314.810.00314.81RISE INTERPRETING INC11/28/201800396049AP 444.460.00444.46ROTARY CORPORATION11/28/201800396050AP 1,964.260.001,964.26ROTO ROOTER11/28/201800396051AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 38 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 906.050.00906.05ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY11/28/201800396052AP 350.00350.000.00SAFE-ENTRY TECHNICAL INC11/28/201800396053AP 271.530.00271.53SAFEWAY SIGN COMPANY11/28/201800396054AP 370.00370.000.00SAN ANTONIO REGIONAL HOSPITAL11/28/201800396055AP 13,931.720.0013,931.72SAN BERNARDINO CO AUDITOR CONT11/28/201800396056AP 17,025.060.0017,025.06SAN BERNARDINO CTY11/28/201800396057AP 420.000.00420.00SAN BERNARDINO CTY FIRE PROTECTION DISTRICT11/28/201800396058AP 300.00300.000.00SAN BERNARDINO SHERIFF'S DEPT11/28/201800396059AP 25,826.830.0025,826.83SC FUELS11/28/201800396060AP 9,634.499,634.490.00SC FUELS11/28/201800396061AP 110.00110.000.00SHRED PROS11/28/201800396062AP 24.2424.240.00SIGN SHOP, THE11/28/201800396063AP 76.000.0076.00SILVA, ARTHUR11/28/201800396064AP ***571.77309.11262.66SO CALIF GAS COMPANY11/28/201800396065AP 1,013.800.001,013.80SO CALIF GAS COMPANY11/28/201800396066AP 3,734.000.003,734.00SOCIAL VOCATIONAL SERVICES11/28/201800396067AP ***21,248.701,685.4019,563.30SOUTHERN CALIFORNIA EDISON11/28/201800396075AP 19.690.0019.69SOUTHERN CALIFORNIA EDISON11/28/201800396076AP 178.870.00178.87STATEWIDE TRAFFIC SAFETY & SIGNS INC11/28/201800396077AP 560.000.00560.00STOR'EM SELF STORAGE11/28/201800396078AP 960.00960.000.00THE COUNSELING TEAM INTERNATIONAL11/28/201800396079AP 3,963.220.003,963.22TRAFFIC PARTS11/28/201800396080AP 594.000.00594.00TYUS, IDA11/28/201800396081AP 147.800.00147.80U S LEGAL SUPPORT INC11/28/201800396082AP 1,335.070.001,335.07U.S. BANK PARS ACCT #674602250011/28/201800396083AP 17,057.950.0017,057.95U.S. BANK PARS ACCT #674602250011/28/201800396084AP 6,605.000.006,605.00U.S. BANK PARS ACCT #674503370011/28/201800396085AP 424.150.00424.15UNDERGROUND SVC ALERT OF SO CAL11/28/201800396086AP 502.000.00502.00UNITED PACIFIC SERVICES INC11/28/201800396087AP 234.000.00234.00UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS11/28/201800396088AP 281.340.00281.34UNITED SITE SERVICES OF CA INC11/28/201800396089AP 2,493.900.002,493.90UTILIQUEST11/28/201800396090AP 4,000.000.004,000.00VAN SCOYOC ASSOCIATES INC11/28/201800396091AP 421.110.00421.11VERIZON WIRELESS - LA11/28/201800396092AP 35.000.0035.00VICTOR VALLEY TOWING11/28/201800396093AP 142,323.350.00142,323.35VIDO SAMARZICH INC11/28/201800396094AP 500.000.00500.00VIRTUAL PROJECT MANAGER INC11/28/201800396095AP 179.000.00179.00VISION COMMUNICATIONS CO11/28/201800396096AP ***1,567.00139.551,427.45WAXIE SANITARY SUPPLY11/28/201800396097AP 377.140.00377.14WEST END MATERIAL SUPPLY11/28/201800396098AP 234.56234.560.00ZEP SALES AMD SERVICE11/28/201800396099AP 278.50278.500.00AIRGAS USA LLC11/29/201800396100AP 6,099.500.006,099.50BEST BEST AND KRIEGER11/29/201800396101AP 147.630.00147.63CARQUEST AUTO PARTS11/29/201800396102AP 872.600.00872.60CITRUS MOTORS ONTARIO INC11/29/201800396103AP 4,792.690.004,792.69FORD OF UPLAND INC11/29/201800396104AP 5,000.000.005,000.00GRANICUS INC11/29/201800396105AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 39 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 5,519.670.005,519.67OC TANNER RECOGNITION COMPANY11/29/201800396106AP ***3,097.90243.472,854.43OFFICE DEPOT11/29/201800396107AP 297.420.00297.42ORKIN PEST CONTROL11/29/201800396108AP 38.790.0038.79PSA PRINT GROUP11/29/201800396109AP 13,926.400.0013,926.40SIEMENS INDUSTRY INC11/29/201800396110AP 374.990.00374.99SUNRISE FORD11/29/201800396111AP 929.560.00929.56VISTA PAINT11/29/201800396112AP 125.000.00125.00ELIE, TESIANA11/29/201800396113AP 705.01705.010.0049ER COMMUNICATIONS12/05/201800396114AP 2,745.050.002,745.05ABLE BUILDING MAINTENANCE12/05/201800396115AP 40.970.0040.97AFLAC GROUP INSURANCE12/05/201800396116AP 4,883.180.004,883.18AFLAC GROUP INSURANCE12/05/201800396117AP 216.42216.420.00ALLSTAR FIRE EQUIPMENT INC12/05/201800396118AP 983.680.00983.68ASSI SECURITY12/05/201800396119AP 5,044.400.005,044.40AUNTIE M CREATIVE CONSULTANTS INC.12/05/201800396120AP 15,345.000.0015,345.00BLIND BOYS OF ALABAMA LLC12/05/201800396121AP 209.570.00209.57BOOT BARN INC.12/05/201800396122AP 1,200.000.001,200.00BRYAN CAVE LEIGHTON PAISNER LLP12/05/201800396123AP 560.050.00560.05C V W D12/05/201800396124AP 576.150.00576.15C V W D12/05/201800396125AP 756.02756.020.00C V W D12/05/201800396126AP 63,925.100.0063,925.10C V W D12/05/201800396129AP 475.000.00475.00CACEO12/05/201800396130AP 254.140.00254.14CAL PERS LONG TERM CARE12/05/201800396131AP 8.440.008.44CALIFORNIA, STATE OF12/05/201800396132AP 100.000.00100.00CALIFORNIA, STATE OF12/05/201800396133AP 250.000.00250.00CALIFORNIA, STATE OF12/05/201800396134AP 6,022.120.006,022.12CALIX INC.12/05/201800396135AP 85.050.0085.05CAPITOL ENQUIRY12/05/201800396136AP 250.000.00250.00CASTILLO, JESSIE12/05/201800396137AP 96.980.0096.98CHAMPION AWARDS AND SPECIALTIES12/05/201800396138AP ***14,419.196,358.128,061.07CHARTER COMMUNICATIONS12/05/201800396139AP 511.32511.320.00CINTAS CORPORATION #15012/05/201800396140AP 1,519.070.001,519.07CITY RENTALS12/05/201800396141AP 10.560.0010.56CLARKE PLUMBING SPECIALTIES INC.12/05/201800396142AP 1,148.280.001,148.28COAST RECREATION INC12/05/201800396143AP 740.02740.020.00COMPRESSED AIR SPECIALTIES12/05/201800396144AP 638.96638.960.00COMPUTERIZED EMBROIDERY COMPANY12/05/201800396145AP 534.000.00534.00CONCEPT POWDER COATING12/05/201800396146AP ***695.94330.31365.63CONSOLIDATED ELECTRICAL DISTR INC12/05/201800396147AP 165.000.00165.00CPRS12/05/201800396148AP ***2,080.00110.001,970.00CROWN CASTLE WTA PROPERTY12/05/201800396149AP 300.000.00300.00CUCAMONGA VALLEY WATER DISTRICT12/05/201800396150AP 1,892.100.001,892.10D AND K CONCRETE COMPANY12/05/201800396151AP 2,047.130.002,047.13DAISY12/05/201800396152AP 9,713.759,713.750.00DANIELS TIRE SERVICE12/05/201800396153AP 6,523.310.006,523.31DATA TICKET INC12/05/201800396154AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 40 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 1,469.880.001,469.88DELTA DENTAL12/05/201800396155AP 41,568.680.0041,568.68DELTA DENTAL12/05/201800396156AP 280.000.00280.00DEPARTMENT OF TOXIC SUBSTANCES CONTROL12/05/201800396157AP 79.750.0079.75DEPENDABLE COMPANY INC.12/05/201800396158AP 75.790.0075.79DIRECTV12/05/201800396159AP 75.720.0075.72DISTELRATH, STEPHANIE12/05/201800396160AP 547.330.00547.33DOG WASTE DEPOT12/05/201800396161AP 1,244.510.001,244.51E POLY STAR INC.12/05/201800396162AP 600.000.00600.00EDWARD PROFESSIONAL ADVISORS12/05/201800396163AP 148.700.00148.70EIGHTH AVENUE ENTERPRISE LLC12/05/201800396164AP 1,484.780.001,484.78ENVIRONMENTAL RECOVERY SERVICES INC.12/05/201800396165AP ***2,115.00655.001,460.00EXECUTIVE AUTO DETAIL12/05/201800396166AP 1,493.511,493.510.00FACTORY MOTOR PARTS12/05/201800396167AP 22.400.0022.40FEDERAL EXPRESS CORP12/05/201800396168AP 1,855.880.001,855.88FEHR AND PEERS12/05/201800396169AP 7,650.000.007,650.00FLAG SYSTEMS INC.12/05/201800396170AP 171.00171.000.00FLEET SALES & CONSULTING INC.12/05/201800396171AP 198.56198.560.00FLEET SERVICES INC.12/05/201800396172AP 11,360.250.0011,360.25FORTIN LAW GROUP12/05/201800396173AP 930.000.00930.00FOSTER, RUTHIE12/05/201800396174AP 767.420.00767.42FOUR POINTS BY SHERATON12/05/201800396175AP 2,807.132,807.130.00FRANKLIN TRUCK PARTS12/05/201800396176AP ***3,316.12430.102,886.02FRONTIER COMM12/05/201800396177AP ***1,747.911,072.64675.27FUEL SERV12/05/201800396178AP 38.110.0038.11G AND M BUSINESS INTERIORS12/05/201800396179AP 1,873.290.001,873.29GEORGE HILLS COMPANY12/05/201800396180AP 1,090.000.001,090.00GILKEY, JOHN12/05/201800396181AP ***98,106.001,362.0096,744.00GOLDEN STATE RISK MANAGEMENT AUTHORITY12/05/201800396182AP 3,045.000.003,045.00GONSALVES AND SON,JOE A12/05/201800396183AP ***1,545.84134.101,411.74GRAINGER12/05/201800396184AP 767.680.00767.68HAAKER EQUIPMENT CO12/05/201800396185AP 4,540.320.004,540.32HALLOWEEN EXPRESS12/05/201800396186AP 239.680.00239.68HAULAWAY STORAGE CONTAINERS INC.12/05/201800396187AP 534.000.00534.00HERITAGE EDUCATION GROUP12/05/201800396188AP 519.840.00519.84HI WAY SAFETY INC12/05/201800396189AP 82,794.5682,794.560.00HMC ARCHITECTS12/05/201800396190AP 13.080.0013.08HOMECOMING V AT TERRA VISTA LLC.12/05/201800396191AP 325.710.00325.71HONDA YAMAHA HUSQVARNA OF REDLANDS12/05/201800396192AP 50,000.000.0050,000.00INLAND PACIFIC BALLET12/05/201800396193AP 614.880.00614.88INPRO CORPORATION12/05/201800396194AP 4,131.140.004,131.14J THAYER COMPANY INC12/05/201800396195AP 236,488.200.00236,488.20KAISER FOUNDATION HEALTH PLAN INC12/05/201800396196AP 27,917.890.0027,917.89KINDRED CORPORATION12/05/201800396197AP 286.000.00286.00LEIGHTON CONSULTING INC12/05/201800396198AP 9,009.489,009.480.00LIFE ASSIST INC12/05/201800396199AP 1,582.150.001,582.15LILYFUL12/05/201800396200AP 16,000.000.0016,000.00LOBSTER MUSIC INC12/05/201800396201AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 41 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. ***10,499.573,934.206,565.37LOWES COMPANIES INC.12/05/201800396204AP 6,129.320.006,129.32MARIPOSA LANDSCAPES INC12/05/201800396205AP 450.000.00450.00MATLOCK DESIGN BUILD INC12/05/201800396206AP 164.800.00164.80MINUTEMAN PRESS12/05/201800396207AP 454.600.00454.60MOUNTAIN VIEW SMALL ENG REPAIR12/05/201800396208AP 753.97753.970.00NAPA AUTO PARTS12/05/201800396209AP 6,125.000.006,125.00NATIONAL DATA & SURVEYING SERVICES12/05/201800396210AP 492.350.00492.35NEOPOST USA INC12/05/201800396211AP 13,963.0013,963.000.00OCCUPATIONAL HEALTH CTRS OF CA12/05/201800396212AP 2,062.582,062.580.00ONTARIO WINNELSON CO12/05/201800396213AP 27,722.000.0027,722.00ONWARD ENGINEERING12/05/201800396214AP 1,401.960.001,401.96OPEN APPS INC12/05/201800396215AP 566.620.00566.62ORKIN PEST CONTROL12/05/201800396216AP 6,013.750.006,013.75PLACE WORKS12/05/201800396217AP 66.980.0066.98PRE-PAID LEGAL SERVICES INC12/05/201800396218AP 4,162.840.004,162.84PROMOTIONS TEES & MORE12/05/201800396219AP 385.000.00385.00PUBLIC RISK MANAGEMENT ASSOC12/05/201800396220AP 260.000.00260.00PUBLIC SAFETY ALLIANCE LLC12/05/201800396221AP 1,725.840.001,725.84R AND R AUTOMOTIVE12/05/201800396222AP 25.860.0025.86RBM LOCK AND KEY SERVICE12/05/201800396223AP 363.630.00363.63RED WING BUSINESS ADVANTAGE ACCOUNT12/05/201800396224AP 4,700.000.004,700.00RICE, KEVIN12/05/201800396225AP ***116,876.173,439.60113,436.57RICHARDS WATSON AND GERSHON12/05/201800396226AP 437.500.00437.50ROTO ROOTER12/05/201800396227AP 2,798.000.002,798.00SAN BERNARDINO COUNTY SHERIFFS DEPT12/05/201800396228AP 12,583.7412,583.740.00SAN BERNARDINO CTY12/05/201800396229AP 1,566.910.001,566.91SBPEA12/05/201800396230AP 23,716.260.0023,716.26SC FUELS12/05/201800396231AP 4,866.974,866.970.00SCL12/05/201800396232AP 32,641.590.0032,641.59SERVPRO OF SOUTH RANCHO CUCAMONGA12/05/201800396233AP 175.65175.650.00SHEAKLEY PENSION ADMINISTRATION12/05/201800396234AP 393.750.00393.75SHEAKLEY PENSION ADMINISTRATION12/05/201800396235AP 100.000.00100.00SHERIFFS COURT SERVICES12/05/201800396236AP 58.0058.000.00SHRED PROS12/05/201800396237AP 4,617.890.004,617.89SILVER & WRIGHT LLP12/05/201800396238AP 6,000.000.006,000.00SMARTDEPLOY12/05/201800396239AP ***7,862.23382.017,480.22SO CALIF GAS COMPANY12/05/201800396240AP 6,895.370.006,895.37SONSRAY MACHINERY LLC12/05/201800396241AP 13,144.500.0013,144.50SOUND IMAGE INC12/05/201800396242AP ***39,556.093,167.5036,388.59SOUTHERN CALIFORNIA EDISON12/05/201800396248AP 77.340.0077.34SOUTHERN CALIFORNIA EDISON12/05/201800396249AP 1,094.990.001,094.99SOUTHERN CALIFORNIA EDISON12/05/201800396250AP 230.000.00230.00SOUTHLAND SPORTS OFFICIALS12/05/201800396251AP 4,040.760.004,040.76STANDARD INSURANCE COMPANY12/05/201800396252AP 2,529.100.002,529.10STATEWIDE TRAFFIC SAFETY & SIGNS INC12/05/201800396253AP 535.680.00535.68STOTZ EQUIPMENT12/05/201800396254AP 1,976.710.001,976.71SYSTEMS SOURCE INC12/05/201800396255AP 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 42 AmountFireCityVendor NameCheck Date 11/27/2018 through 12/10/2018 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND CITY OF RANCHO CUCAMONGA Check No. 445.000.00445.00TEXAS MEDICAL SCREENING LLC12/05/201800396256AP ***2,447.11618.641,828.47TIREHUB LLC12/05/201800396257AP 1,304.870.001,304.87U.S. BANK PARS ACCT #674602250012/05/201800396258AP 23,344.930.0023,344.93U.S. BANK PARS ACCT #674602250012/05/201800396259AP 45,192.000.0045,192.00UNITED PACIFIC SERVICES INC12/05/201800396260AP 382.180.00382.18UNITED SITE SERVICES OF CA INC12/05/201800396261AP 93.000.0093.00UNITED WAY12/05/201800396262AP 347.200.00347.20UPLAND AUTO TRIM12/05/201800396263AP 26.420.0026.42UPS12/05/201800396264AP 1,760.400.001,760.40UTILIQUEST12/05/201800396265AP 109.80109.800.00VELOCITY TRUCK CENTERS12/05/201800396266AP 42.720.0042.72VERIZON BUSINESS SERVICES12/05/201800396267AP 3,819.173,819.170.00VERIZON WIRELESS - LA12/05/201800396268AP ***16,784.04128.5216,655.52WAXIE SANITARY SUPPLY12/05/201800396269AP 1,141.480.001,141.48WEST COAST SAND AND GRAVEL INC12/05/201800396270AP 2,149.620.002,149.62WHITTIER FERTILIZER12/05/201800396271AP 109.400.00109.40WILSON & BELL AUTO SERVICE12/05/201800396272AP 4.360.004.36WILSON, PRINCESS12/05/201800396273AP 3,240.280.003,240.28ABC LOCKSMITHS12/06/201800396274AP 550.360.00550.36AIRGAS USA LLC12/06/201800396275AP 734.240.00734.24CARQUEST AUTO PARTS12/06/201800396276AP 2,877.960.002,877.96INLAND VALLEY DAILY BULLETIN12/06/201800396277AP 794.870.00794.87MCFADDEN DALE HARDWARE12/06/201800396278AP 3,856.020.003,856.02OFFICE DEPOT12/06/201800396279AP 51,096.980.0051,096.98SIEMENS INDUSTRY INC12/06/201800396280AP 461.060.00461.06SIMPLOT PARTNERS12/06/201800396281AP ***1,886.2858.451,827.83SITEONE LANDSCAPE SUPPLY LLC12/06/201800396282AP 474.750.00474.75SUNRISE FORD12/06/201800396283AP 364.930.00364.93THOMSON REUTERS WEST PUBLISHING CORP12/06/201800396284AP 620.00620.000.00VORTEX INDUSTRIES INC12/06/201800396285AP 306.460.00306.46WHITE CAP CONSTRUCTION SUPPLY12/06/201800396286AP 381.830.00381.83YALE CHASE EQUIPMENT AND SERVICES INC12/06/201800396287AP 494.730.00494.73ZEP SALES AMD SERVICE12/06/201800396288AP $5,492,549.31 $313,185.58 Note: Grand Total: Total Fire: $5,179,363.73Total City: *** Check Number includes both City and Fire District expenditures 07:51:57 12/11/2018Current Date:VLOPEZ - VERONICA LOPEZ Page:9 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 43 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ames C . F rost, C ity Treasurer INIT IAT E D B Y:L ori E . S assoon, Deputy City Manager/Administrative Services Tamara L . L ayne, F inance D irector S andra G. Ramirez, Management Analyst I I I S UB J E C T:C O NS ID E RAT I O N T O RE C E IV E AND F IL E C URRE NT I NV E S T M E NT S C HE D UL E AS O F NO V E M B E R 30, 2018. RE COMMENDAT ION: Staf f recommends that the City C ouncil receive and f ile the attached current investment schedule for the C ity of R ancho Cucamonga as of November 30, 2018. BACKGROUND: T he attached investment schedule as of November 30, 2018 ref lects cash and investments managed by the F inance/Treasury Management Division and is in conf ormity with the requirements of California Government Code S ection 53601 and the City of Rancho Cucamonga’s adopted I nvestment P olicy as approved by the City Council on A pril 17, 2017. ANALY S IS: T he City Treasurer is required to submit a quarterly investment report to the City Council in accordance with C alif ornia Government Code Section 53646. T he quarterly investment report is required to be submitted within 30 days f ollowing the end of the quarter covered by the report. However, the C ity Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRE S S E D: N/A AT TAC HM E NT S : D escription Attachment 1 - Portfolio Management - P ortf olio Summary November 30, 2018 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Page 55 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Tamara L . L ayne, F inance D irector J ason Welday. E ngineering Services D irector/City E ngineer Noah Daniels, F inance Manager S UB J E C T:C O NS ID E RAT I O N T O RE C E IV E AND F I L E AB 1600 D E V E L O P M E NT I M PAC T F E E ANNUAL RE P O RT F O R F I S C AL Y E AR E ND E D J UNE 30, 2018 AND M AK E F IND I NG S AS RE Q UI RE D B Y C AL IF O RNIA G O V E RNM E NT C O D E S E C T I O N 66001. RE COMMENDAT ION: Staf f recommends that the City Council receive and file the attached A B 1600 D evelopment I mpact F ee Annual Report for F iscal Year ended J une 30, 2018 and make findings as required by California Government C ode S ection 66001. BACKGROUND: A development impact fee (“D I F”) is a monetary exaction other than a tax or special assessment that is charged by a local government agency to an applicant in connection with approval of a development project f or the purpose of def raying all or a portion of the cost of public f acilities related to the development project. T he legal requirements for enactment of a D I F program are set f orth in Government C ode Sections 66000-66025 (the "Mitigation F ee Act"), the bulk of which were adopted as 1987’s A B 1600 and, thus, are commonly referred to as “A B 1600 requirements.” I n accordance with G overnment Code S ection 66006(b), the C ity is required to make an annual accounting of its D I F f unds. T he attached report has been prepared by staf f to meet the annual reporting requirements. T his annual reporting requires both general law and charter cities to account f or every f ee collected under the A B 1600 requirements. I n accordance with the A B 1600 requirements, the City has established separate f unds f or each D I F. Each f iscal year, the City must make available the following information to the public for each separate fund or account: 1. A brief description of the type of f ee in each f und; 2. T he amount of the f ee; 3. T he beginning and ending balance of the fund; 4. T he amount of the f ees collected and the interest earned; Page 56 5. I dentification of each public facility on which fees were expended and the amount of each expenditure; 6. A description of each interfund transfer or loan made from the fund, including the public improvement on which the transferred or loaned f ees will be expended, and, in the case of an interf und loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan; and 7. T he amount of ref unds made. T here were no interfund transfers or loans made f rom the f unds, nor were there any refunds made. T he remaining required information is included in the attached annual report. ANALY S IS: A resolution has been prepared for the City Council’s consideration. B y adopting the resolution, the City C ouncil would receive and file the annual report f or the fiscal year ended J une 30, 2018 and make findings required by Government C ode S ection 66001. FISCAL IMPACT: T here is no f iscal impact f or this item. COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the City C ouncil’s goal to enhance the C ity’s position as the premier community in our region. AT TAC HM E NT S : D escription Attachment 1 - R esolution Attachment 2 - D I F A nnual R eport Page 57 Resolution No. 18-XXX – Page 1 of 1 ATTACHMENT #01 RESOLUTION NO. 18-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ACCEPTING THE AB 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2018 AND MAKING FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 66001 WHEREAS, Government Code sections 66000 et seq. (commonly known as and referred to herein as AB 1600) regulates the imposition, collection, maintenance, expenditure, and reporting of development impact fees imposed on developers for the purpose of defraying all or a portion of the costs of public facilities; and WHEREAS, the City has imposed and collected development impact fees from developers which are subject to AB 1600 requirements; and WHEREAS, in accordance with the provisions of AB 1600, the City has established separate funds for each development impact fee, crediting earned interest to those funds and the accumulated fees and related interest on appropriate expenditures; and WHEREAS, the City has prepared the annual report for the fiscal year ended June 30, 2018 in accordance with the AB 1600 requirements as prescribed in Government Code section 66006, reflecting the beginning and ending balance of each separate fund containing development impact fees; the amount of fees collected and the interest earned for the fiscal year; the amount of expenditures and refunds made in the fiscal year; a description of each interfund transfer and loan, including the repayment date and interest rate of the loan, made from each fund containing development impact fees; and a description of the type of fees and the fee amounts; and WHEREAS, for the fiscal year ended June 30, 2018, there were no interfund transfers or loans made from the fund, nor refunds that were made; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, as follows: 1. The recitations above are true and correct. 2. The City Council hereby receives and files, and makes available to the public, the City’s AB 1600 Development Impact Fee Annual Report for the fiscal year ended June 30, 2018. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this day of 2018. Page 58 CITY OF RANCHO CUCAMONGA AB 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2018 Page 59 City of Rancho Cucamonga AB 1600 Development Impact Fee Annual Report For Fiscal Year Ended June 30, 2018 On June 4, 1980, the City Council approved the collection of fees for park and recreational expansion in the City of Rancho Cucamonga to mitigate the impacts of future development (formerly RCMC 3.24). In the following years, additional system development fees were approved for Transportation (RCMC Chapter 3.28), Drainage Systems (RCMC Chapters 13.08 and 13.09), Community and Recreation Center (RCMC Chapter 3.52), Library (RCMC Chapter 3.56), Animal Center (RCMC Chapter 3.60), Police (RCMC Chapter 3.64), and Park In-Lieu/Park Impact (RCMC Chapter 3.68). Based on 1987 state law, primarily the passage of AB 1600, nexus procedures were developed to establish the relationship between a proposed development and its impact on the City. Pursuant to the Municipal Code, impact fees have been periodically updated since the consideration of the initial Development Impact Fee Resolutions by the City Council. California Government Code sections 66001 and 66006 require making available to the public various Development Impact Fee information. The City of Rancho Cucamonga addresses these reporting requirements through annual issuance of the following two schedules, along with the release of periodic updates to the City’s Development Impact Fee Calculation and nexus studies. The following two schedules include Development Impact Fee information for the fiscal year ended June 30, 2018. The first schedule reports each Development Impact Fee category’s beginning and ending fund balance, revenues, and expenditures. The second schedule provides a summary listing of the Development Impact Fee expenditure amounts by individual public improvement project. Following the two schedules is a brief description of the purpose of each development impact fee by fund and the method by which it is calculated. In December 2017, the City Council updated the Transportation fees. The Library, Animal Center, Police, Park In-Lieu/Park Impact, Park Improvement, and Community and Recreation Center fees were increased in July 2017 based on the Engineering News Record construction cost index as required by the municipal code. The other remaining impact fees were not updated this fiscal year. Page 60 Fund Balance Developer Other/Fund BalanceFund Development Impact Fee Purpose July 1, 2017 Impact Fees Interest Miscellaneous Project Other June 30, 2018111 Park Land Acquisition 1,155,706$ 190,389$ 4,104$ -$ -$ -$ 1,350,199$ 112 Drainage Facilities 2,306,262 1,091,047 7,201 - 341,565 - 3,062,945 113 Community and Recreation Centers 449,621 65,645 1,649 - - - 516,915 114 Drainage - Etiwanda/San Sevaine 315,064 93,756 1,903 - 400 - 410,323 115 Drainage - Henderson/Wardman 978,077 - (10,735) *- - - 967,342 116 Etiwanda Drainage 2,044,334 109,582 10,455 - 102,653 - 2,061,718 118 Etiwanda Drainage/Upper Etiwanda 571,591 - 2,767 - 380 - 573,978 119 Park Improvement 659,062 96,238 2,448 - - - 757,748 120 Park Development 12,473,563 - 101,292 - 4,374,328 - 8,200,527 122 South Etiwanda Drainage 644,483 217,965 2,950 - 180 - 865,218 123 Library 423,914 43,401 1,688 - - - 469,003 124 Transportation 22,789,939 8,051,072 108,945 - 6,496,493 - 24,453,463 125 Animal Center86,262 9,534 348 - - - 96,144 126 Lower Etiwanda Drainage 607,297 - 2,943 - 390 - 609,850 127 Police232,917 113,023 613 - - - 346,553 45,738,092$ 10,081,652$ 238,571$ -$ 11,316,389$ -$ 44,741,926$ Notes to Schedule:* Investment income is reported as a negative value due to unrealized investment losses reported at June 30, 2018 offsetting interest earned. These losses are temporary and for reporting purposes only.City of Rancho CucamongaAB 1600 Development Impact Fee Annual ReportPursuant to Government Code Section 66006For Fiscal Year Ended June 30, 2018RevenuesExpenditures Page 61 City Annual Project ID Project Description Expenditures Drainage Facilities (Fund 112) 1026112 Developer Reimbursements 9,081$ 1542112 Citywide Bridge Deck Seal 4,737 1874112 Hellman at Metrolink Track Widening (storm drain improvements) 327,747 Fund 112 Subtotal 341,565 Drainage - Etiwanda/San Sevaine (Fund 114) N/A General Overhead 400 Fund 114 Subtotal 400 Etiwanda Drainage (Fund 116) 1026116 Developer Reimbursements 102,653 Fund 116 Subtotal 102,653 Etiwanda Drainage/Upper Etiwanda (Fund 118) N/A General Overhead 380 Fund 118 Subtotal 380 Park Development (Fund 120) N/A Contract Services 1,565 1660120 Central Park Environmental Impact Report 127,263 1664120 Etiwanda Creek Park Phase II Design 17,331 1896120 Sports Center Relocation 4,167,585 1961120 Heritage Park Handicap Parking Stalls 60,584 Fund 120 Subtotal 4,374,328 South Etiwanda Drainage (Fund 122) N/A General Overhead 180 Fund 122 Subtotal 180 Transportation (Fund 124) 1361124 I-15 at Base Line Interchange 1,308,220 1515124 Wilson Environmental Impact Report 132,964 1831124 Traffic Management Center 55,752 1847124 Hellman at Metrolink Track Street Widening 1,590,213 1875124 Milliken to Day Creek - Upgrade Left-Turn 191,690 1887124 Traffic Signal: Carnelian at Banyan 134,757 1888124 Traffic Signal: Miller at East 659,974 1889124 Traffic Signal: 6th at Utica 167,430 1900124 Freeway and Arterial Synchronization 5,842 1939124 Traffic Signal: 6th at Rochester 1,063,685 1940124 Traffic Signal: Milliken at 5th 678,106 1941124 Traffic Signal: Rochester at Jersey 507,860 Fund 124 Subtotal 6,496,493 Lower Etiwanda Drainage (Fund 126) N/A General Overhead 390 390 Total Expenditures 11,316,389$ For Fiscal Year Ended June 30, 2018 Development Impact Fee Project Expenditures City of Rancho Cucamonga Page 62 City of Rancho Cucamonga AB1600 Development Impact Fee Annual Report For Fiscal Year Ended June 30, 2017 Description of Development Impact Fee Purpose and Fee Methodology ____________________________________________________________________________ Fund 111 – Park Land Acquisition: The intent of this fee is to provide funding for the development and acquisition of parks. Because the provisions of the Quimby Act apply only to land acquisition, and only in residential subdivisions, separate park impact fees for park Land acquisition in non-subdivision projects and park improvements is necessary. The park fees are calculated for a single service area encompassing the entire City. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per capita costs and average population per dwelling unit. The impact fee per dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 112 – Drainage Facilities: The City of Rancho Cucamonga is affected by surface and storm waters. The continual subdivision and development of property within the City has placed a demand on existing facilities which handle surface and storm waters. To provide an equitable manner for the apportionment of the cost of the development of such facilities, the City Council determined that a drainage plan must be adopted and a drainage fee established to provide funds to be used for the construction of the facilities described in the drainage plan. Impact fees for this fund are calculated in accordance with Resolution No. 02-061 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 113 – Community and Recreation Centers: This fee relates to the City’s existing community and recreation centers, as well as the Victoria Gardens Cultural Center. The impact fees may be used for but shall not be limited to land acquisition and site improvements, building construction/expansion, interior building improvements, furniture, fixtures and exercise equipment, sports and play equipment, special needs equipment, technical centers, and aquatic facilities. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per capita costs for replacement costs and the existing population. The City’s community and recreation centers serve the entire City, so the Community and Recreation Center Impact Fees are calculated for a single service area encompassing the entire City. See the attached Summary of Engineering Fees as of July 1, 2017. Page 63 Fund 114 – Drainage-Etiwanda/San Sevaine: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the Etiwanda/San Sevaine Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 115 – Drainage-Henderson/Wardman: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the Henderson/Wardman Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 116 – Etiwanda Drainage: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the Etiwanda Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Page 64 Fund 118 – Etiwanda Drainage/Upper Etiwanda: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the Etiwanda Drainage/Upper Etiwanda Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based on per net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 119 – Park Improvement: The intent of this impact fee is to provide funding for park improvements. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per capita costs and average population per dwelling unit. The impact fee per dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 120 – Park Development: The intent of this fee is to provide for the acquisition, development, and initial equipment of new parks or the expansion of land or services on existing parks in accordance with the park, parkway, and open space element of the Rancho Cucamonga General Plan. Following the adoption of Ordinance No. 865, the Park Land Acquisition, and Park Improvement, and the Community and Recreation Center Impact fees replaced the fees collected under the Park Development Fee. Fund 122 – South Etiwanda Drainage: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the South Etiwanda Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Page 65 Fund 123 – Library: The City has two existing libraries, the Archibald Library and the Paul A. Biane Library which is part of the Victoria Gardens Cultural Center. The Paul A. Biane Library includes space for future expansion, and the City will assess the need for a third library in the future. In order to provide funds for library facilities and materials needed to serve future development, the City Council determined that a development impact fee is needed for land acquisition and site improvements; building construction or expansion; interior building improvements; furniture, fixtures, and equipment; library materials; theatre facilities; special needs equipment and facilities; technical centers; and special activities facilities. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per capita costs for library facilities and materials and average population per dwelling unit. The impact fee per dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 124 – Transportation: In order to implement the goals and objectives of the Circulation Element of the City of Rancho Cucamonga’s General Plan and to mitigate the traffic impacts caused by new development and redevelopment in the City, certain thoroughfares and bridges must be improved or constructed. The City Council has determined that a development impact fee is needed in order to finance these public improvements and to pay for the development’s fair share of the costs of these improvements. Impact fees are calculated based upon the equivalent dwelling unit based upon the land use type as adopted in Resolution No. 17-113. The impact fee per equivalent dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of March 1, 2018. Fund 125 – Animal Center: The City’s existing Animal Center is at capacity and additional space will be needed for growing demand imposed by future development. In order to meet that demand, the City Council has determined that development impact fee is needed for land acquisition and site improvements; building construction and expansion; interior building improvements; furniture, fixtures, and equipment; special needs equipment and facilities; veterinarian equipment and facilities; transportation facilities; kennel facilities; transportation facilities; and outdoor dog runs and play areas. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per capita costs for existing facilities and average population per dwelling unit. The impact fee per dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of July 1, 2017. Page 66 Fund 126 – Lower Etiwanda Drainage: In order to implement the goals and objectives of the Public Health and Safety Element of the City of Rancho Cucamonga’s General Plan, and to mitigate the drainage impacts in the Lower Etiwanda Local Drainage Area caused by new development, certain public drainage improvements must be or had to be constructed. The City Council determined that a development impact fee is needed to finance these public improvements and to assess such fee for a development’s share of the construction costs of these improvements. Impact fees for this fund are calculated in accordance with Resolution No. 06-032 at a rate based on net acreage of the development as it relates to the benefit and impact area with the specific public improvements to be financed. See the attached Summary of Engineering Fees as of July 1, 2017. Fund 127 – Police: The City’s existing police facility is at capacity and additional space is needed to serve the growing demand imposed by future development. The impact fee for police facilities is based on the existing relationship between the Police Department calls for service per year generated by existing development and the replacement cost of the department’s existing facilities. The funds will provide for land acquisition and improvements; building construction; furniture, fixtures, and equipment; technical centers and transportation facilities for the City’s Police Department. Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the average cost per call for service and the calls per unit. The impact fee per dwelling unit varies depending on the development type. See the attached Summary of Engineering Fees as of July 1, 2017. Page 67 Summary of Engineering Fees as of July 1, 2017 and March 1, 2018 Page 68 Fees effective as of July 1, 2017: Park In-Lieu/Park Impact (per dwelling unit) Park Land Acquisition In-Lieu Fee (In Subdivisions) Residential, Single Family (Detached) $5,539 Residential, Multi Family $3,773 Park Land Acquisition Impact Fee (No Subdivision) Residential, Single Family (Detached) $4,589 Residential, Multi Family (Attached) $3,125 Assisted Living Facility $1,463 Park Improvement Impact Fee (per dwelling unit) Residential, Single Family (Detached) $2,699 Residential, Multi Family (Attached) $1,839 Assisted Living Facility $861 General City Drainage Fee (per net acre) $20,562 Etiwanda/San Sevaine Drainage Area Fee (per net acre) Total Fee = (1) Regional Mainline + (1) Secondary Regional + (1) Master Plan Regional Mainline Fee Upper Etiwanda $7,800 San Servaine $2,500 Lower Etiwanda $0 Secondary Regional Fee Henderson/Wardman $6,400 Hawker-Crawford $4,700 Victoria Basin $400 Upper Etiwanda Interceptor $2,000 Master Plan Fee Upper Etiwanda $8,900 San Servaine $2,900 Lower Etiwanda $16,500 Middle Etiwanda $32,199 Library Impact Fee (per dwelling unit) Residential, Single Family (Detached) $612 Residential, Multi Family (Attached) $417 Assisted Living Facility $195 Animal Center Impact Fee (per dwelling unit) Residential, Single Family (Detached) $132 Residential, Multi Family (Attached) $90 Page 69 Fees effective as of July 1, 2017 (Continued): Police Impact Fee Residential, Single Family (Detached) (per dwelling unit) $182 Residential, Multi Family (Attached) (per dwelling unit) $207 Assisted Living Facilities (per dwelling unit) $44 Commercial/Retail KSF (per 1000 sf) $563 Office KSF (per 1000 sf) $130 Industrial KSF (per 1000 sf) $49 Hotel/Motel (per room) $69 Community and Recreation Center Impact Fee (per dwelling unit) Residential, Single Family (Detached) $1,841 Residential, Multi Family (Attached) $1,255 Assisted Living Facility $587 Transportation Development Fees Single Family Dwelling Unit (per unit) $9,382 Multi-Family Dwelling Unit (per unit) $5,629 Apartment or Condominium (per unit) $5,629 Senior Housing-Attached (Apartments or Condos) (per bedroom) $1,876 Nursing/Congregate Care (per bedroom) $1,876 Commercial (per 1,000 sf) $14,073 Industrial (per 1,000 sf) $5,629 Warehouse (per 1,000 sf) $4,691 Office/Business Park (per 1,000 sf) $11,258 Hotel/Motel (per room) $7,506 Self-Storage (per storage unit) $188 Day Care (per student) $2,346 Service Station (per gas pump) $46,910 Fees effective as of March 1, 2018: Transportation Development Fees Single Family Dwelling Unit (per unit) $10,599 Multi-Family Dwelling Unit (per unit) $6,359 Apartment or Condominium (per unit) $6,359 Senior Housing-Attached (Apartments or Condos) (per bedroom) $2,120 Nursing/Congregate Care (per bedroom) $2,120 Commercial (per 1,000 sf) $15,899 Industrial (per 1,000 sf) $6,359 Warehouse (per 1,000 sf) $5,300 Office/Business Park (per 1,000 sf) $12,719 Hotel/Motel (per room) $8,479 Self-Storage (per storage unit) $212 Day Care (per student) $2,650 Service Station (per gas pump) $52,995 Page 70 DATE: December 19, 2018 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief Ruth Cain, Procurement Manager Pamela J. Nibert, Management Analyst III SUBJECT:CONSIDERATION TO ACCEPT HOMELAND SECURITY GRANT 2016 REVENUE IN AN AMOUNT OF UP TO $33,060 AWARDED BY THE DEPARTMENT OF HOMELAND SECURITY AND ADMINISTERED BY THE STATE OF CALIFORNIA AND SAN BERNARDINO COUNTY OFFICE OF EMERGENCY SERVICES. RECOMMENDATION: Staff recommends the City Council accept grant revenue in an amount of up to $33,060 awarded by the California Governor’s Office of Emergency Services and administered by the San Bernardino County Fire Department, Office of Emergency Services under the Fiscal Year 2016 Homeland Security Grant (HSG 2016). The grant funding will be used for the purchase of Motorola Radios and accessories to assist with communications between the City of Rancho Cucamonga’s Emergency Operations Center, Department Operations Centers and field operations. BACKGROUND: The HSG 2016 funding contained a non-competitive portion designated for each Fire Department/District in the San Bernardino County Operational Area, based on per-capita. Funds must be used to support activities to secure and protect the Homeland. If approved by the City Council, the funds will be used to purchase Motorola Radios and accessories to improve communications between the City of Rancho Cucamonga’s Emergency Operations Center (EOC), Department Operations Centers and field staff. ANALYSIS: The EOC serves as the centralized command and control for emergency and disaster management during large scale emergencies or natural disasters that occur in or near the city. A key function of the EOC is to collect and analyze data from the field to help drive strategic decisions that protect life and property throughout the community. Communication between the EOC, Department Operations Centers and field personnel is essential to the response, mitigation and recovery efforts during a large-scale emergency or natural disaster. Purchasing the new radio equipment will ensure communication is taking place between the Department Page 71 Operation C enters and the E O C in a timely manner, as described in the City’s E mergency Operations Plan and will allow for the flow of inf ormation between all levels of the S tandardized E mergency Management S ystem (S E MS). Currently, there are no common radio communications between the E O C and D epartment O peration Centers. Ten (10) key locations throughout the City of Rancho C ucamonga facilities have been identif ied as locations that require common communications. T he P rocurement Division has reviewed and approved the District’s request to use Motorola as a single- source vendor f or the purchase, utilizing the L os Angeles C ounty I nternal S ervices D epartment Contract #MA -I S-1740313-1. All documentation is on f ile in the P rocurement D ivision. FISCAL IMPACT: Accept grant revenue into account number 1380000-4740 (Grant I ncome) and authorize the appropriation of $33,060 into 1380501-5207 (Homeland S ecurity Grant - F ire/O&M/Capital S upplies). T his is a reimbursable grant. T he District will be reimbursed when invoices and proof of the purchase are submitted to the grant administrator. A dditionally, the C ommunications/O perations & Maintenance budget will increase for the monthly radio equipment maintenance f ee. The total increase will depend on the final total number of radios purchased with the grant. T he f ee is approximately $50 per month, per radio. COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the C ouncil Goal of public safety by increasing communications between all C ity departments during large scale emergencies and natural disasters. Page 72 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer B rian Sandona, Senior Civil Engineer S UB J E C T:C O NS ID E RAT I O N O F AN I M P RO V E M E NT AG RE E M E NT, I M P RO V E M E NT S E C URIT Y, AND O RD E RI NG T HE ANNE X AT I O N T O T HE L AND S C AP E M AI NT E NANC E D IS T RIC T NO. 6 AND S T RE E T L I G HT M AINT E NANC E D IS T RIC T S NO'S. 1 AND 6 F O R C AS E NO. D RC2017-00084, L O C AT E D AT T HE NO RT HWE S T C O RNE R O F T HE B URL ING T O N NO RT HE RN S ANTA F E RAILWAY AND E T I WAND A AV E NUE, S UB M IT T E D B Y D E D E AUX P RO P E RT I E S , L L C. RE COMMENDAT ION: Staf f recommends that the City Council accept the subject agreement and security, and approve the attached resolutions ordering the annexation to L andscape Maintenance District No. 1 and S treet L ighting Maintenance D istrict Nos. 1 and 6 and authorize the Mayor and the City Clerk to sign said agreement. BACKGROUND: On A pril 11, 2018, the P lanning Commission approved C ase No. D R C2017-00084 for the construction of a 56,560 square foot building for of f ice, storage, f reight handling, shipping, trucking services and terminals on an 11.82 acre site located at the northwest corner of the Burlington Northern Santa F e Railway and Etiwanda Avenue. ANALY S IS: Case No. D R C2017-00084 was approved subject to a condition that certain public improvements be constructed including street and landscape improvements. T he Developer, Dedeaux Properties, L L C, has submitted an agreement and security to guarantee the construction of the off-site improvements in the following amounts: Faithful Performance Bond $38,500 Labor and Materials Bond $38,500 F urther, the approval includes conditions that the property associated with Case No. D R C 2017-00084 be annexed into L andscape Maintenance District No. 1 and Street L ighting Districts No.'s 1 and 6. T he applicant has submitted the necessary Consent and Waiver forms which are on file with the City C lerk. Approval of the attached resolutions would order the annexation of the property into these districts. Page 73 FISCAL IMPACT: T he proposed annexations would satisf y the conditions of approval f or the development and supply additional annual revenue into the lighting and landscape maintenance districts in the f ollowing amounts: L andscape Maintenance D istrict No. 3B: $ 3305.03 Street L ighting District No. 1: $ 416.17 Street L ighting District No. 6: $ 601.89 F urther, the development would construct one street light to be maintained by the C ity. No new trees will be added to the C ity's inventory for maintenance. COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the City Council goal of enhancing premier community status by ensuring construction of high quality public improvements. AT TAC HM E NT S : D escription Attachment 1 - Vicinity Map Attachment 2 - L MD No. 3B Attachment 3 - S L D No. 1 Attachment 4 - S L D No. 6 Page 74 Vicinity Map NOT TO SCALE Project Site ATTACHMENT 1 Page 75 ATTACHMENT #2 Resolution No. 18-XXX – Page 1 of 5 RESOLUTION NO. 18-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2017-00084 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 76 Resolution No. 18-XXX – Page 2 of 5 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 19th day of December 2018. Page 77 Resolution No. 18-XXX – Page 3 of 5 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DP Etiwanda. LLC The legal description of the Property is: Parcel A: THAT PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S 0 DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TO TRUE POB TH CONT S 0 DEG 22 MIN 55 SECONDS W ALG W LI LOTS 9 AND 11 SD SUB 356.25 FT TO SW COR SD LOT 11 TH N 88 DEG 09 MIN 45 SECONDS E ALG N LI FIRST ST AND DEPOT GROUNDS 631.08 FT TH N 0 DEG 22 MIN 55 SECONDS E PARALLEL WITH W LI SD LOTS 9 AND 11 A DISTANCE OF 334.51 FT TH N 89 DEG 37 MIN 05 SECONDS W 630.62 FT TO TRUE POB. Parcel B: PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S O DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TH S 89 DEG 37 MIN 05 SECONDS E 630.62 FT PARALLEL WITH N LI SD LOT 9 TO TRUE POB TH S 0 DEG 22 MIN 55 SECONDS W PARALLEL WITH W LI LOTS 9 AND 11 SD SUB 334.51 FT TO N LI FIRST ST AND DEPOT GROUNDS TH N 88 DEG 09 MIN 45 SECONDS E ALG SD N LI FIRST ST TO C/L OF A VAC ST RUNNING N AND S BETWEEN LOTS 7 AND 8 SD SUB TH N ALG SD C/L TO PT 482 FT S OF S LI LOT 6 SD SUB TH E TO W LI ETIWANDA AVE TH N 190 FT TO PT 292 FT S OF S LI SD LOT 6 TH W TO TRUE POB EX ST. Parcel C: A PARCEL OF LAND IN THE COUNTY OF SAN BERNARDINO STATE OD CALIFORNIA LYING IN SECTION 8 TOWNSHIP 1 SOUTH RANGE 6 WEST SAN BERNARDINO MERIDIAN BEING THAT PORTION OF THAT CERTAIN PARCEL OF LAND DESCRIBED IN DEED DATED MAY 1 1896 FROM WEST ETIWANDA LAND AND TOWN COMPANY TO SOUTHERN CALIFORNIA RAILWAY COMPANY (PREDECESSOR IN INTEREST TO BNSF RAILWAY COMPANY), RECORDED APRIL 20 1897 IN BOOK 237 OF DEEDS PAGE 354 RECORDS OF SAID COUNTY (HEREINAFTER REFERRED TO AS "ORIGINAL PARCEL") DESCRIBED AS FOLLOWS BEGINNING AT THE INTERSECTION OF THE NORTH LINE OF THAT CERTAIN 100 FOOT WIDE STRIP [ OF LAND DESCRIBED AS "M" IN DEED DATED DECEMBER 10 1992 FROM THE ATCHISON TOPEKA AND SANTA FE RAILWAY COMPANY TO SAN BERNARDINO ASSOCIATED GOVERNMENTS RECORDED DECEMBER 15 1992 AS DOCUMENT NO 19920514404 RECORDS OF SAID COUNTY WITH THE EAST LINE OF SAID SECTION 8 SAID POINT BEING THE SOUTHEAST CORNER OF SAID ORGINAL PARCEL THENCE NORTH ALONG THE EASTERLY BOUNDARY OF SAID ORIGINAL PARCEL THENCE NORTH ALONF THE EASTERLY BOUNDARY OF SAID ORGINAL PARCEL 90 FEET MORE OR LESS TO A LINE PARALLEL WITH AND DISTANT 10 FEET SOUTHERLY FROM MEASURED AT RIGHT ANGLES TO THE NORTH LNE OF ORIGINAL PARCEL THENCE WESTERLY ALONG SAID PARALLEL LINE 255 FEET THENCE NORTHERLY AT RIGHT ANGLES 10 FEET TO SAID NORTH LINE OF ORIGINAL PARCEL THENCE WESTERLY ALONG LAST SAID NORTH LINE 1069 FEET MORE OR LESS TO THE NORTHWEST CORNER OF SAID ORIGINAL PARCEL THENCE SOUTHERLY ALONG THE WEST LINE OF SAID ORIGINAL PARCEL 100 FEET TO THE NORTH LINE OF SAID 100 FOOT WIDE STRIP THENCE EASTERLY ALONG LAST SAID NORTH LINE 1324.25 FEET TO POINT OF BEGINNING. Assessor’s Parcels Numbers of the Property: Parcel A: 229-131-15 Parcel B: 229-131-16 Parcel C: 229-131-26 Page 78 Resolution No. 18-XXX – Page 4 of 5 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the “Maintenance District”) represents landscape sites throughout the Commercial/Industrial Maintenance District. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees and entry monuments. Proposed additions to the Improvements for Project DRC2017-00084: 0 Street Trees Page 79 Resolution No. 18-XXX – Page 5 of 5 Exhibit C Proposed Annual Assessment Fiscal Year2018/2019 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): The rate per Equivalent Benefit Unit (EBU) is $282.24 for the fiscal year 2018/19. The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) for DRC2017-00084: Land Use Basis EBU Factor* Rate per EBU* Non-Residential Acre 1.00 $282.24 The proposed annual assessment for the property described in Exhibit A is as follows: 11.71 Acres x 282.24 EBU Factor x $282.24 Rate per EBU = $ 3305.03 Annual Assessment Page 80 ATTACHMENT #3 Resolution No. 18-XXX – Page 1 of 5 RESOLUTION NO. 18-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2017-00084 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 81 Resolution No. 18-XXX – Page 2 of 5 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 19th day of December 2018. Page 82 Resolution No. 18-XXX – Page 3 of 5 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DP Etiwanda. LLC The legal description of the Property is: Parcel A: THAT PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S 0 DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TO TRUE POB TH CONT S 0 DEG 22 MIN 55 SECONDS W ALG W LI LOTS 9 AND 11 SD SUB 356.25 FT TO SW COR SD LOT 11 TH N 88 DEG 09 MIN 45 SECONDS E ALG N LI FIRST ST AND DEPOT GROUNDS 631.08 FT TH N 0 DEG 22 MIN 55 SECONDS E PARALLEL WITH W LI SD LOTS 9 AND 11 A DISTANCE OF 334.51 FT TH N 89 DEG 37 MIN 05 SECONDS W 630.62 FT TO TRUE POB. Parcel B: PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S O DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TH S 89 DEG 37 MIN 05 SECONDS E 630.62 FT PARALLEL WITH N LI SD LOT 9 TO TRUE POB TH S 0 DEG 22 MIN 55 SECONDS W PARALLEL WITH W LI LOTS 9 AND 11 SD SUB 334.51 FT TO N LI FIRST ST AND DEPOT GROUNDS TH N 88 DEG 09 MIN 45 SECONDS E ALG SD N LI FIRST ST TO C/L OF A VAC ST RUNNING N AND S BETWEEN LOTS 7 AND 8 SD SUB TH N ALG SD C/L TO PT 482 FT S OF S LI LOT 6 SD SUB TH E TO W LI ETIWANDA AVE TH N 190 FT TO PT 292 FT S OF S LI SD LOT 6 TH W TO TRUE POB EX ST. Parcel C: A PARCEL OF LAND IN THE COUNTY OF SAN BERNARDINO STATE OD CALIFORNIA LYING IN SECTION 8 TOWNSHIP 1 SOUTH RANGE 6 WEST SAN BERNARDINO MERIDIAN BEING THAT PORTION OF THAT CERTAIN PARCEL OF LAND DESCRIBED IN DEED DATED MAY 1 1896 FROM WEST ETIWANDA LAND AND TOWN COMPANY TO SOUTHERN CALIFORNIA RAILWAY COMPANY (PREDECESSOR IN INTEREST TO BNSF RAILWAY COMPANY), RECORDED APRIL 20 1897 IN BOOK 237 OF DEEDS PAGE 354 RECORDS OF SAID COUNTY (HEREINAFTER REFERRED TO AS "ORIGINAL PARCEL") DESCRIBED AS FOLLOWS BEGINNING AT THE INTERSECTION OF THE NORTH LINE OF THAT CERTAIN 100 FOOT WIDE STRIP [ OF LAND DESCRIBED AS "M" IN DEED DATED DECEMBER 10 1992 FROM THE ATCHISON TOPEKA AND SANTA FE RAILWAY COMPANY TO SAN BERNARDINO ASSOCIATED GOVERNMENTS RECORDED DECEMBER 15 1992 AS DOCUMENT NO 19920514404 RECORDS OF SAID COUNTY WITH THE EAST LINE OF SAID SECTION 8 SAID POINT BEING THE SOUTHEAST CORNER OF SAID ORGINAL PARCEL THENCE NORTH ALONG THE EASTERLY BOUNDARY OF SAID ORIGINAL PARCEL THENCE NORTH ALONF THE EASTERLY BOUNDARY OF SAID ORGINAL PARCEL 90 FEET MORE OR LESS TO A LINE PARALLEL WITH AND DISTANT 10 FEET SOUTHERLY FROM MEASURED AT RIGHT ANGLES TO THE NORTH LNE OF ORIGINAL PARCEL THENCE WESTERLY ALONG SAID PARALLEL LINE 255 FEET THENCE NORTHERLY AT RIGHT ANGLES 10 FEET TO SAID NORTH LINE OF ORIGINAL PARCEL THENCE WESTERLY ALONG LAST SAID NORTH LINE 1069 FEET MORE OR LESS TO THE NORTHWEST CORNER OF SAID ORIGINAL PARCEL THENCE SOUTHERLY ALONG THE WEST LINE OF SAID ORIGINAL PARCEL 100 FEET TO THE NORTH LINE OF SAID 100 FOOT WIDE STRIP THENCE EASTERLY ALONG LAST SAID NORTH LINE 1324.25 FEET TO POINT OF BEGINNING. Assessor’s Parcels Numbers of the Property: Parcel A: 229-131-15 Parcel B: 229-131-16 Parcel C: 229-131-26 Page 83 Resolution No. 18-XXX – Page 4 of 5 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project DRC2017-00084: 0 Street Lights Page 84 Resolution No. 18-XXX – Page 5 of 5 Exhibit C Proposed Annual Assessment Fiscal Year 2018/2019 Street Light Maintenance District No.1 (Arterial Streets): The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2018/19. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2017-00084: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $17.77 Multi-Family Residential Parcel 1.00 17.77 Non-Residential Acre 2.00 17.77 The proposed annual assessment for the property described in Exhibit A is as follows: 11.71 Acres Parcels x 2 EBU Factor x $17.77 Rate per EBU = $416.17 Annual Assessment Page 85 ATTACHMENT #4 Resolution No. 18-XXX – Page 1 of 5 RESOLUTION NO. 18-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2017-00084 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 6 (Commercial/Industrial)(the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 86 Resolution No. 18-XXX – Page 2 of 5 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 19th day of December 2018. Page 87 Resolution No. 18-XXX – Page 3 of 5 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DP Etiwanda. LLC The legal description of the Property is: Parcel A: THAT PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S 0 DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TO TRUE POB TH CONT S 0 DEG 22 MIN 55 SECONDS W ALG W LI LOTS 9 AND 11 SD SUB 356.25 FT TO SW COR SD LOT 11 TH N 88 DEG 09 MIN 45 SECONDS E ALG N LI FIRST ST AND DEPOT GROUNDS 631.08 FT TH N 0 DEG 22 MIN 55 SECONDS E PARALLEL WITH W LI SD LOTS 9 AND 11 A DISTANCE OF 334.51 FT TH N 89 DEG 37 MIN 05 SECONDS W 630.62 FT TO TRUE POB. Parcel B: PTN WEST ETIWANDA LAND AND TOWN CO SUB DESC AS COM NW COR LOT 9 SD SUB TH S O DEG 22 MIN 55 SECONDS W ALG W LI SD LOT 292 FT TH S 89 DEG 37 MIN 05 SECONDS E 630.62 FT PARALLEL WITH N LI SD LOT 9 TO TRUE POB TH S 0 DEG 22 MIN 55 SECONDS W PARALLEL WITH W LI LOTS 9 AND 11 SD SUB 334.51 FT TO N LI FIRST ST AND DEPOT GROUNDS TH N 88 DEG 09 MIN 45 SECONDS E ALG SD N LI FIRST ST TO C/L OF A VAC ST RUNNING N AND S BETWEEN LOTS 7 AND 8 SD SUB TH N ALG SD C/L TO PT 482 FT S OF S LI LOT 6 SD SUB TH E TO W LI ETIWANDA AVE TH N 190 FT TO PT 292 FT S OF S LI SD LOT 6 TH W TO TRUE POB EX ST. Parcel C: A PARCEL OF LAND IN THE COUNTY OF SAN BERNARDINO STATE OD CALIFORNIA LYING IN SECTION 8 TOWNSHIP 1 SOUTH RANGE 6 WEST SAN BERNARDINO MERIDIAN BEING THAT PORTION OF THAT CERTAIN PARCEL OF LAND DESCRIBED IN DEED DATED MAY 1 1896 FROM WEST ETIWANDA LAND AND TOWN COMPANY TO SOUTHERN CALIFORNIA RAILWAY COMPANY (PREDECESSOR IN INTEREST TO BNSF RAILWAY COMPANY), RECORDED APRIL 20 1897 IN BOOK 237 OF DEEDS PAGE 354 RECORDS OF SAID COUNTY (HEREINAFTER REFERRED TO AS "ORIGINAL PARCEL") DESCRIBED AS FOLLOWS BEGINNING AT THE INTERSECTION OF THE NORTH LINE OF THAT CERTAIN 100 FOOT WIDE STRIP [ OF LAND DESCRIBED AS "M" IN DEED DATED DECEMBER 10 1992 FROM THE ATCHISON TOPEKA AND SANTA FE RAILWAY COMPANY TO SAN BERNARDINO ASSOCIATED GOVERNMENTS RECORDED DECEMBER 15 1992 AS DOCUMENT NO 19920514404 RECORDS OF SAID COUNTY WITH THE EAST LINE OF SAID SECTION 8 SAID POINT BEING THE SOUTHEAST CORNER OF SAID ORGINAL PARCEL THENCE NORTH ALONG THE EASTERLY BOUNDARY OF SAID ORIGINAL PARCEL THENCE NORTH ALONF THE EASTERLY BOUNDARY OF SAID ORGINAL PARCEL 90 FEET MORE OR LESS TO A LINE PARALLEL WITH AND DISTANT 10 FEET SOUTHERLY FROM MEASURED AT RIGHT ANGLES TO THE NORTH LNE OF ORIGINAL PARCEL THENCE WESTERLY ALONG SAID PARALLEL LINE 255 FEET THENCE NORTHERLY AT RIGHT ANGLES 10 FEET TO SAID NORTH LINE OF ORIGINAL PARCEL THENCE WESTERLY ALONG LAST SAID NORTH LINE 1069 FEET MORE OR LESS TO THE NORTHWEST CORNER OF SAID ORIGINAL PARCEL THENCE SOUTHERLY ALONG THE WEST LINE OF SAID ORIGINAL PARCEL 100 FEET TO THE NORTH LINE OF SAID 100 FOOT WIDE STRIP THENCE EASTERLY ALONG LAST SAID NORTH LINE 1324.25 FEET TO POINT OF BEGINNING. Assessor’s Parcels Numbers of the Property: Parcel A: 229-131-15 Parcel B: 229-131-16 Parcel C: 229-131-26 Page 88 Resolution No. 18-XXX – Page 4 of 5 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Street Light Maintenance District No. 6 (Commercial/Industrial): Street Light Maintenance District No. 6 (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. Proposed additions to the Improvements for Project DRC2017-00084: 1-51 watt LED Street Light Page 89 Resolution No. 18-XXX – Page 5 of 5 Exhibit C Proposed Annual Assessment Fiscal Year 2018/2019 Street Light Maintenance District No. 6 (Commercial/Industrial): The rate per Equivalent Benefit Unit (EBU) is $51.40 for the fiscal year 2018/19. The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial/Industrial) for DRC2017-00084: Land Use Basis EBU Factor* Rate per EBU* Commercial/ Industrial Acre 1.00 $51.40 The proposed annual assessment for the property described in Exhibit A is as follows: 11.71 Acres x 1 EBU Factor x $51.40 Rate per EBU = $601.89 Annual Assessment Page 90 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer E duardo Diaz, Assistant E ngineer S UB J E C T:C O NS ID E RAT I O N O F RE IM B URS E M E NT S F O R T HE E T IWAND A/S AN S E VAI NE ARE A M AS T E R P L AN D RAI NAG E IM P RO V E M E NT S P RO G RAM F O R F IS C AL Y E AR 2017/18 AND AN AP P RO P RI AT I O N O F $53,341 F RO M T HE E T IWAND A/S AN S E VAINE D RAINAG E F UND (F UND 116). RE COMMENDAT ION: Staf f recommends that the City Council approve reimbursements f or the Etiwanda/San S evaine Master Plan D rainage I mprovements Program for F iscal Year 2017/18 and an appropriation of $53,341 from the Etiwanda/San S evaine Drainage F und (F und 116). BACKGROUND: D evelopers that are conditioned by the City to construct master planned drainage f acilities in connection with development projects may enter into a D evelopment Reimbursement A greement (D R A ) with the C ity. T he A greement provides for annual reimbursements for up to ten (10) years f rom the date of the A greement. Per the terms of the Agreements, the amount available f or reimbursement each year is f if ty percent (50%) of the fees collected in the Etiwanda/San S evaine D rainage F ee P rogram in the prior fiscal. T hese funds are distributed to developers with active A greements proportionally based on the original amount of each A greement. Any remaining balance due is then rolled over to the next fiscal year unless the Agreement expires at which point the remaining balance is waived. ANALY S IS: T here are currently two active Agreements with a total outstanding balance due of $151,110. A total of $109,582 was collected in F iscal Year 2017/2018 f or the E tiwanda/S an S evaine D rainage Program of which $54,791 is available f or reimbursements. T he following table contains the recommended reimbursements and total remaining balance due f ollowing reimbursement. Page 91 No.Agmt No. Expiration Ye ar Proje ct / De v e lope r Original Agre e me nt Amount Fractional Share Pre v ious Balance (2016/17) Re comme nde d Re imburse me nt Amount (2017/18) Re maining Balance 1 DRA-38 2018 TR 16279-1 / TOLL BROTHERS $719,477.95 0.73 $38,546.99 $38,546.99 $0.00 2 DRA-41 2021 TR 16716 / JT STORM $270,423.00 0.27 $112,563.46 $14,793.57 $97,769.89 TOTAL $989,900.95 1.00 $151,110.45 $53,340.56 $97,769.89 FISCAL IMPACT: Since the amount available f or reimbursement under this program is determined af ter the C ity’s f inancial books are closed each fiscal year, the f unds needed for reimbursement are not included in the annual b ud g e t . T herefore, staff is recommending an appropriation in the amount of $53,341 from the Etiwanda/San Sevaine Drainage F und (F und 116) to A ccount No. 1116303-5650/1026116-0 (C apital Projects) to cover the amount of the recommended reimbursements. COUNCIL GOAL(S) ADDRE S S E D: C onstruction of master planned drainage improvements aids in implementing the C ity Council's goal for Mid- and L ong-Range Planning by constructing improvements that reduce the potential for flooding and allow f or well planned development. Page 92 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer L inda Ceballos, E nvironmental Programs Manager S UB J E C T:C O NS ID E RAT I O N O F AN UP D AT E F O R T HE T RAS H IM P L E M E NTAT I O N P L AN, C O M P L E T E D I N AC C O RD ANC E WIT H S ANTA ANA RE G IO NAL WAT E R Q UAL IT Y C O NT RO L B O ARD O RD E R 13383. RE COMMENDAT ION: Staf f recommends that the C ity C ouncil receive and file an update for the Trash I mplementation P lan completed in accordance with S anta Ana Regional Water Quality Control Board Order 13383. BACKGROUND: On A pril 7, 2015, the S tate Water Resources Control Board adopted statewide Trash P rovisions to address the impacts trash has on the beneficial uses of surface water. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge, or deposition where it may be discharged, to surf ace waters of the S tate. These provisions were intended to be incorporated into each Municipal S eparate Storm S ewer System (MS4) permit upon update, however, the implementation of the latest S an Bernardino C ounty MS 4 P ermit has been delayed due to pending litigation. T he S anta A na Regional Water Q uality C ontrol Board (Regional B oard) is charged with protection of benef icial uses of surf ace water in parts of Orange, Riverside, and S an Bernardino C ounties. S ince the Trash Provisions have not yet been implemented through the S an B ernardino County MS 4 P ermit, on J une 2, 2017 the R egional Board implemented the initial steps of the Trash P rovisions by issuing Order 13383 (Order) to the City of Rancho Cucamonga. S imilar orders have been issued to other cities within the watershed. T he Order required the City to select either of two tracks as a method of compliance with the trash prohibition. O n J uly 19, 2017, af ter reviewing the Order and the two available tracks, the Public works Subcommittee recommended that the C ity C ouncil approve proceeding with Track 2. S ubsequently, on August 2, 2017, the C ity Council approved the recommendation and a letter was electronically submitted on August 17, 2017 to the R egional Board identifying the C ity's selection of Track 2 as a method of compliance. Track 2 requires the C ity to, "study and identify priority land use areas within the City that have high potential f or trash entering the MS4 system (such multi family dwellings, transit stops, commercial and industrial areas) and establish a plan to implement a combination of controls that achieve the equivalent of a F ull Capture System." Page 93 ANALY S IS: T he Trash I mplementation P lan includes a combination of existing institutional controls, and if necessary, implementation of full capture devices in high/very high trash areas designed to meet the requirements of the Order. E xisting institutional controls consist of storm water conveyance system maintenance, storm drain markings, street sweeping, public education and outreach, and solid waste recylcing and diversion program. Many of these programs have been in place for a number of years. T he implementation of f ull capture devices will be contingent on demonstrated need and f unding availability. T he next step in the execution of the Trash I mplementation P lan will be to identif y and categorize Trash Management Areas that will be used for monitoring, reporting, and identification of additional measures to be implemented such as installation of f ull capture devices to meet the requirements of the Order. T he plan was submitted to the R egional B oard on November 29, 2018 and a copy is on f ile in the Of f ice of the C ity Engineer. FISCAL IMPACT: Execution of the Trash I mplementation Plan is anticipated to require additional staf f , capital, and maintenance resources over the lif e of the plan. These resource requirements will vary over time based on the results of the plan's ongoing monitoring program and will be identified annually as part of the budget adoption process. COUNCIL GOAL(S) ADDRE S S E D: T he Trash I mplementation P lan discussed in this item addresses the City Council Goal of Mid- and L ong- R ange Planning by initiating a process to satisf y S tate regulations and improve the water quality f or the Santa A na R iver Watershed over the next 10 years. Page 94 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer Romeo M. D avid, Associate Engineer S UB J E C T:C O NS ID E RAT I O N T O AC C E P T AS C O M P L E T E , F IL E T HE NO T IC E O F C O M P L E T I O N AND AUT HO RIZE RE L E AS E O F RE T E NT IO N AND B O ND S F O R T HE F IS C AL Y E AR 2017/18 NO N-L O C AL PAV E M E NT RE HAB IL I TAT I O N P RO J E C T F O R HAV E N AV E NUE. RE COMMENDAT ION: Staf f recommends that the City Council: 1. Accept the F iscal Year 2017/18 Non-L ocal Pavement R ehabilitation P roject for Haven Avenue (Project), Contract No. 18-076, as complete; 2. Approve the f inal contract amount of $316,637; 3. Authorize the release of the F aithful Performance Bond 35 days af ter recordation of Notice of C ompletion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the L abor and Materials B ond in the amount of $347,500, six months af ter the recordation of said notice if no claims have been received; 5. Authorize the City E ngineer to f ile a Notice of Completion and release of the project retention, 35 days af ter recordation of Notice of C ompletion; and 6. Authorize the City Engineer to approve the release of the Maintenance B ond one year f ollowing the filing of the Notice of C ompletion if the improvements remain f ree f rom defects in material and workmanship. BACKGROUND: T he Project scope of work consisted of , but was not limited to cold milling, routing and crack sealing, asphalt rubber hot mix overlay, grinding and patching asphalt concrete, adjusting existing manholes and valves to new grade, video detection zone adjustment, green bike lane thermoplastic, pavement markers, striping and other related items of work along Haven Avenue from F oothill B oulevard to Church S treet. Bids were received and opened on May 29, 2018, and the subject project was awarded to A ll American Asphalt on J une 20, 2018 in the amount of $347,500. Page 95 ANALY S IS: T he subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City E ngineer. There has been a decrease in the total cost of the project in the amount of $30,863 as a result of one (1) C ontract Change Order, the final balancing statement. T he notable change that resulted in the decreased contract amount is a decrease in the f inal quantity of asphalt rubber hot mix. At the end of the one-year maintenance period, if the improvements remain free f rom def ects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the C ity Engineer. FISCAL IMPACT: Sufficient funds have been budgeted in Fiscal Year 2017/18 from the Measure I (F und 177) f or this project, all of which are identified under Capital I mprovement P roject Account No. and in the amount listed below. Account No.F unding S ource Description Amount 11773035650/1933177- 0 Measure I F und (177)Haven R ehabilitation $416,506 T he f inal project cost is $350,122 as shown in the table below. E xpenditure Category Amount F inal Construction Contract $316,637 Construction I nspection / Testing $33,485 Total P roject Cost $350,122 A total of $66,384 is remaining in the budget for this project and will be returned to the Measure I (F und 177) fund balance to be used for future capital improvement projects. COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the Council's goal of enhancing premier community status by providing a high level of maintenance for our arterial roadways. Page 96 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer E duardo Diaz, Assistant E ngineer S UB J E C T:C O NS ID E RAT I O N T O AC C E P T P UB L IC IM P RO V E M E NT S AT T HE NO RT HWE S T C O RNE R O F B AS E L INE RO AD AND D AY C RE E K B O UL E VARD RE L AT E D T O PARC E L M AP NO. 19637 AS C O M P L E T E , F IL E T HE NO T IC E O F C O M P L E T IO N, AND AUT HO RIZE RE L E AS E O F B O ND S . RE COMMENDAT ION: Staf f recommends that the City Council: 1. Approve and accept the public improvements and their design, required for the development of Parcel Map No. 19637 and authorize the City Engineer to file the appropriate Notice of Completion; 2. Release Faithful Performance Bond #381103S and accept Maintenance Bond #381103S-M for the associated public improvements; and 3. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: Tentative P arcel Map No. 19637 was approved by the Planning Commission on November 10, 2015, for the subdivision of 14.08 acres of land into 6 parcels of land on 10.08 acres of land for the purpose of developing a retail center and a 4-acre remainder parcel f or residential purposes f or a site located at the northwest corner of B ase L ine Road and D ay Creek Boulevard in the Medium (M) Z oning District of the Victoria Community Plan. An improvement agreement and securities were approved by the City Council on F ebruary 15, 2017 in order to ensure construction of the required public improvements. ANALY S IS: All public improvements required of this development have been completed to the satisfaction of the C ity E ngine er. T he public improvements will be re-inspected in approximately nine months to ensure they remain in good order prior to release of the maintenance bond. Prior to construction of the public improvements the developer, W L P X Day Creek, L L C, submitted F aithful P erformance Bond #381103S in the amount of $907,700 to ensure satisfactory completion of the improvements. W ith the completion of the improvements this bond is no longer required and the developer has submitted Maintenance Bond #381103S -M to secure maintenance of the improvements through the one-year warranty period. Page 97 FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRE S S E D: T his item addresses City Council's goal of Enhancing P remier Community S tatus through the construction of high quality public improvements. AT TAC HM E NT S : D escription Attachment 1 - Vicinity Map Page 98 ATTACHMENT 1 PARCEL MAP NO. 19637 Vicinity Map NOT TO SCALE Page 99 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer Trina Valdez, Management A nalyst I S UB J E C T:C O NS ID E RAT I O N O F AM E ND M E NT NO. 006 T O C O NT RAC T NO. 15-103 WI T H S IE M E NS I ND US T RY, INC . I N T HE AM O UNT O F $100,000 F O R F IS C AL Y E AR 2018/19 AND AUT HO RI ZAT I O N O F AN AP P RO P RI AT I O N I N T HE AM O UNT O F $200,000 F RO M T HE G E NE RAL C IT Y S T RE E T L I G HT S F UND F O R S T RE E T L IG HT M AI NT E NANC E AND M AT E RIAL . RE COMMENDAT ION: Staf f recommends the City Council approve Amendment No. 006 to contract C O 15-103 with S iemens I ndustry, I nc. in the amount of $100,000 f or F iscal Year 2018/19 and authorize an appropriation in the amount of $200,000 from the General C ity S treetlights F und for S treet L ight C ontract Services and S treet L ight Operations and Maintenance. BACKGROUND: I n J uly 2018, the C ity approved the extension of its agreement with S iemens I ndustry, I nc. (C O#15-103) to include street light maintenance and knockdown repair services. ANALY S IS: Over the last three months, Siemens has responded to 21 street light knockdowns which includes the initial clean up of the incident and the replacement of the street light. The unexpected, and high level of accidents has utilized most of the f unds budgeted for the fiscal year. I n order to continue to provide the necessary maintenance and replacement of f uture street light knockdowns, additional funds to cover expenditures will be necessary. W ith the increase in services, there has also been a significant increase in materials being used and in addition the street light inventory that is kept on-hand f or pole replacement also needs to be replenished. Since the beginning of the fiscal year, the City has experienced 26 street light knockdowns. I n an effort to recoup the cost of the damaged C ity assets, Staf f has processed eight insurance claims for reimbursement f rom the driver's insurance carrier. Nine of the twenty six incidents were hit and runs, two were driver's without insurance and seven are still pending the police report. F rom the eight insurance claims, the C ity has received two reimbursements totaling $12,900. D ue to the high number of incidents involving drivers without insurance, the C ity Manager has directed staf f to pursue reimbursement through the small claims process where possible. Page 100 FISCAL IMPACT: I n addition to the requested increase in the contract amount for C O15-103, staff is also requesting an appropriation in the amount of $200,000 from the General C ity S treet L ights F und to f und street light contract services and street light operations and maintenance for the remainder of the fiscal year. As the funding for the General C ity Street L ights F und is transferred in from various S treet L ight Maintenance D istricts, corresponding appropriations for the transf ers between the funds are being requested as well. T he additional appropriations being submitted f or approval are listed below: COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the C ity C ouncil Goal of P ublic Safety through the continued and timely maintenance and replacement of damaged streetlights. Page 101 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ulie A . S owles, L ibrary Director B rian Sternberg, Assistant L ibrary D irector Ruth C ain, P rocurement Manager S UB J E C T:C O NS ID E RAT I O N F O R AD D I T I O NAL S C O P E O F S E RV IC E S F O R M I D WE S T TAP E L L C T O P RO V ID E S HE L F -RE AD Y AUD IO V IS UAL M AT E RI AL S P RO C E S S I NG F O R T HE RANC HO C UC AM O NG A P UB L IC L IB RARY. RE COMMENDAT ION: Staf f recommends City Council approve an additional scope of services to the Rancho C ucamonga Public L ibrary’s audiovisual materials vendor Midwest Tape, which will include “shelf-ready” processing of audiobooks, D V Ds and compact discs. BACKGROUND: Midwest Tape is a leading distributor of D V Ds, C Ds, audiobooks and other audiovisual formats to libraries since 1989. Midwest Tape specializes in offering shelf -ready materials to public libraries in the United States and Canada. Midwest Tape is a long-standing L ibrary vendor with a catalog of more than 13 million titles that currently provides audiovisual materials in an unprocessed format to the Rancho C ucamonga Public L ibrary. T his means that materials ordered from Midwest Tape arrive as they would for the general consumer and are not modified to be circulated in a public library setting. The L ibrary orders approximately 2,500 titles per year f rom this vendor. A lthough the Rancho Cucamonga P ublic L ibrary has been using Midwest Tape for many years, it currently does “in-house” processing of all audiovisual materials purchased and received through this vendor. A single source request f or Midwest Tape has been previously vetted through the P rocurement D ivision due to the extensive training and time required f or staf f to move to a different vendor f or the sole purpose of adding shelf -ready processing to audiovisual materials. ANALY S IS: Midwest Tape’s shelf-ready processing would provide staff with cost and time saving services that ensure all materials shipped to the L ibrary from this vendor are immediately available to the residents of the C ity of R ancho Cucamonga without delays caused by the need for staf f to input materials in the L ibrary’s online catalog, place the materials in durable cases that can withstand significant numbers of check-outs, while also applying the appropriate labels, barcodes, R F I D tags and adjusting cover art to correctly fit the new cases. I n addition, staf f would also need to be retrained to use a new ordering process and procedure Page 102 should the L ibrary begin using a different vendor. A s a result, it is in the City’s best interest to continue working with Midwest Tape f or the procurement of audiovisual materials f or the L ibrary. Based on Midwest Tape’s f amiliarity with the L ibrary’s audiovisual collection development needs and extensive experience with materials processed for public libraries, it will prove to be most cost efficient and provide the best value to add the additional scope of services without going through a competitive bid process. As a result, a single source memo was submitted to and approved by the Procurement Manager. Staf f requests that the City Council also accept this single source bid. FISCAL IMPACT: T he cost to purchase audiovisual materials was budgeted and approved for fiscal year 2018-2019. T he amount funded f or audiovisual purchases from Midwest Tape, including shelf-ready processing, is not to exceed $50,000 as an annual collection development cost. F unding for this service will come from the L ibrary Fund: A rchibald L ibrary Operations & Maintenance 1290606-5200 and P aul A. Biane L ibrary Operations & Maintenance 1290607-5200. COUNCIL GOAL(S) ADDRE S S E D: Providing superior library services to the citizens of Rancho C ucamonga enhances the overall quality of life in Rancho Cucamonga. I t also directly enhances the City’s position as the premier community in our region and fully supports other city-wide initiatives such as Healthy R C. AT TAC HM E NT S : D escription Midwest Tape Cataloging Quote Midwest Tape P rocessing Quote Page 103 Page 104 Page 105 Page 106 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Candyce Burnett, City P lanner F lavio H. Nuñez, Management A nalyst I I S UB J E C T:C O NS ID E RAT I O N O F A S E C O ND AM E ND M E NT T O T HE E X C L US I V E NE G O T I AT I NG AG RE E M E NT B E T WE E N T HE C I T Y O F RANC HO C UC AM O NG A, S AN B E RNARD I NO C O UNT Y T RANS P O RTAT I O N AUT HO RI T Y, AND C RE AT IV E HO US I NG AS S O C I AT E S , L L C F O R P RO P E RT Y G E NE RAL LY L O C AT E D O N T HE NO RT HWE S T C O RNE R O F AZUS A C O URT AND M IL L IK E N AV E NUE . RE COMMENDAT ION: Staf f recommends the City C ouncil approve and execute a Second A mendment to the Exclusive Negotiating A greement (E NA ) between the C ity of Rancho Cucamonga, S an Bernardino County Transportation Authority, f ormerly known as San B ernardino County Associated Governments (S A NB A G), and Creative Housing A ssociates, L L C for property generally located on the northwest corner of Azusa C ourt and Milliken Avenue. Staf f also recommends the C ouncil allow the City Manager to make administrative corrections to the E NA if they are necessary as acceptable per the E NA . BACKGROUND: In June 2015, the City Council approved a Cooperative Agreement with the San Bernardino Associated Governments (SANBAG) detailing the steps, roles, and responsibilities necessary to select a private developer and enter a long-term lease to entitle, construct, and operate a transit-oriented, mixed residential and commercial development on the property located adjacent to the Rancho Cucamonga Metrolink Station. After issuance of a request for qualifications and review of the qualifications submitted the Review Committee, consisting of City and SANB AG staff, recommended a follow up interview and investigation of the proposal submitted by Creative Housing Associates, L L C (CHA). In June 2016, the City and SBCTA entered into an Exclusive Negotiating Agreement with Creative Housing Associates, LL C. T he ENA defines the roles and responsibilities among the City, S BCTA, and CHA for the exclusive negotiation of those terms and conditions. T he City accepted the lead on the negotiations and S BCTA would provide support through an oversight and approval role as it relates to impacts on rail operations and agreements related to the use of the land. T he term of the ENA was an eighteen (18) month period to allow the City, SBCTA, and CHA to create a development program for the subject property and negotiate the terms and conditions of a lease agreement and development agreement. Page 107 ANALY S IS: During the term of the E N A, CHA held several design charrette meetings. Feedback was received from the surrounding property owners and stakeholders. As a result, the development program has been refined to address the needs of the project requirements. During this time, CHA also refined the financing plan of the project to address the changes in the development program and ensure adequate parking for the project. As such, C H A has submitted a revised development proposal, and both staff and CHA need adequate time to review and analyze the proposal and proposed parking plan. It is anticipated that during this time, CHA will initiate the entitlement process for the project. In accordance with the Cooperative Agreement between the City and SB C TA, the Transit Committee will also need to approve this amendment to the E N A at a future meeting. FISCAL IMPACT: T here is no f iscal impact. COUNCIL GOAL(S) ADDRE S S E D: T he proposed agreement is in concert with 2018 City Council Goals which includes tasks to create of overlay districts or specific plan areas to revitalize underperforming areas. T he location of Empire Yards at the Metrolink station is an underutilized area that has the potential to create synergy amongst adjacent projects and varying land uses. AT TAC HM E NT S : D escription Attachment 1 - D raf t S econd Amendment To T he E xclusive Negotiating A greement Page 108 -1- 11231-0001\2242847v1.doc SECOND AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT This SECOND AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT (this "First Amendment") is dated as of , 2018, and is entered into by and among the CITY OF RANCHO CUCAMONGA, a municipal corporation (the “City”), SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (“SBCTA”) and CREATIVE HOUSING ASSOCIATES, LLC, a California limited liability company (the “Developer”). The City and SBCTA are collectively referred to herein as the “Owner”. The Owner and Developer are sometimes individually referred to herein as a “Party” and are sometimes collectively referred to herein as the “Parties.” R E C I T A L S A. Owner and Developer entered into an Exclusive Negotiating Agreement dated July 1, 2016 and amended it by a First Amendment dated January 1, 2018 which, among other things, extended the term (the “ENA”). B. The Developer and the Owner desire to further extend the term of the ENA. NOW, THEREFORE, the Parties hereto agree as follows: 1. Extension of ENA Term. The term of the ENA is hereby extended to January 1, 2020. Provided that neither Party has terminated this ENA pursuant to Section 2 of the ENA, the ENA Period shall be extended by the City Manager, in writing, at the written request of Developer, for up to two additional three (3) month periods if: (i) the Developer is not then in material default under this ENA (following notice to Developer and expiration of cure periods in accordance with Section 3 of the ENA), (ii) there are no material business or legal issues remaining to be resolved with respect to the applicable contract(s) negotiated hereunder between the City and Developer; and (iii) the applicable extension is necessary to complete the CEQA Documents (as defined in Section 8 of the ENA) and/or submit the applicable contract(s) to the City Council and SBCTA Board for consideration. 2. Deposit. Upon Developer’s execution and delivery hereof, Developer shall deposit an additional $15,575.00 with City to replenish the Deposit held by City under the terms of Section 2 of the First Amendment to Exclusive Negotiating Agreement, which shall remain in full force and effect. 3. Entire Agreement/Merger. This Second Amendment constitutes the entire agreement of the Parties hereto with respect to the specific subject matter hereof. There are no agreements or understandings between the Parties and no representations by either Party to the other as an inducement to enter into this Second Amendment, except as may be expressly set forth herein. 4. Attorneys’ Fees. If any Party should bring any legal action or proceeding relating to this Second Amendment (including, without limitation, any action or proceeding to interpret or enforce any provision hereof), or if the Parties agree to arbitration or mediation relating to this Second Amendment, the Party in whose favor a judgment or decision is rendered shall be Page 109 -2- 11231-0001\2242847v1.doc entitled to recover reasonable attorneys' fees and expenses from the other. The Parties agree that any legal action or proceeding or agreed-upon arbitration or mediation shall be filed in and shall occur in the County of San Bernardino. 5. Governing Law. This Second Amendment shall be governed by the laws of the State of California. 6. Time of Essence. Time is of the essence of each and every provision hereof. 7. Execution in Counterparts. This Second Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment as of the day and year first written above. OWNER: CITY OF RANCHO CUCAMONGA By: John Gillison, City Manager DEVELOPER: CREATIVE HOUSING ASSOCIATES, LLC, a California limited liability company By: Michael Dieden Managing Member Attest: Janice Reynolds, City Clerk Approved as to Form: James Markman, City Attorney SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY By: Alan D. Wapner, President, Board of Directors Approved as to Form: Julianna Tillquist, Assistant General Counsel Page 110 -3- 11231-0001\2242847v1.doc Page 111 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison INIT IAT E D B Y:Darryl Polk, C I O/Director S UB J E C T:C O NS ID E RAT I O N T O AP P RO V E AN AWARD T O D E L L I NC. F O R T HE P URC HAS E O F S E RV E R S O F T WARE M AINT E NANC E AND S UB S C RI P T I O N RE NE WAL IN T HE AM O UNT O F $92,932. RE COMMENDAT ION: I t is recommended that the City C ouncil approve an award to D ell I nc. for annual server software maintenance and subscription renewal in the amount of $92,932 funded from account number 1001209- 5300 (S erver Maintenance). BACKGROUND: T he Department of I nnovation and Technology manages several legacy server environments as part of the overall C ity data infrastructure. To ensure uptime and proper patching and maintenance until these products reach their end-of -lif e, staff maintains warranties and service subscriptions covering critical infrastructure. A s a routine and best practice, the D epartment of I nnovation and Technology procures annual hardware and sof tware maintenance for out-of -lease computer servers, related devices and system sof tware. T hese agreements provide staf f access to D ell technical support, provide repair or replacement of failed components and provide updates to system software. ANALY S IS: T he requested sof tware maintenance and subscription agreement extends the existing support agreements on several D ell servers used for both virtual and dedicated services by one year, which also extends the service lif e of these machines. W hile other vendors provide similar support agreements, D ell, as the maker/developer of our server-related hardware and software, is the best positioned to support our maintenance services. S taff is recommending a single-source award be made to D ell, I nc. f or server sof tware maintenance and subscription renewal. FISCAL IMPACT: F unding for the maintenance contract and subscription renewal is included in the A dopted F Y 2018/2019 Budget in the Do I T 's General F und budget account number 1001209-5300 (C ontract S ervices). Page 112 COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the Council's goal to continue enhancing the security and resiliency of the C ity's digital information and network. Page 113 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:L ori S assoon, Deputy City Manager/Administrative Services Tamara L . L ayne, F inance D irector Noah Daniels, F inance Manager S UB J E C T:P UB L I C HE ARING F O R T HE F O RM AT IO N O F T HE RE S O RT AT E M P I RE L AK E S C O M M UNIT Y FAC IL I T I E S D IS T RIC T NO. 2018-01 O F T HE C IT Y O F RANC HO C UC AM O NG A AND T O AD O P T A RE S O L UT IO N F O R T HE F O RM AT IO N; C O ND UC T AN E L E C T IO N O F T HE Q UAL I F IE D V O T E RS AND AD O P T A RE S O L UT IO N D E C L ARING T HE RE S ULT S O F T HE E L E C T I O N; AND INT RO D UC E AN O RD INANC E T O L E V Y A S P E C I AL TAX RE COMMENDAT ION: I t is recommended that the City C ouncil conduct a public hearing for the f ormation of T he R esort at Empire L akes C ommunity F acilities District No. 2018-01 (the “District); adopt a resolution f or the formation of the District; conduct an election of the qualif ied voters and adopt a resolution declaring the results of the election; and introduce an ordinance to authorize the levy of special taxes within the D istrict. BACKGROUND: Empire L akes Holding Company, L L C , S C Development C orporation, and more recently LV D E mpire L akes, L L C, collectively own various parcels (A ssessor P arcel Numbers 0210-102-01-0-000 thru 0210- 102-10-0-000) (collectively the “L andowners”) within the C ity of Rancho Cucamonga. T he R esort at Empire L akes is a mixed-use transit orientated development north of 4th S treet, west of Milliken Avenue, east of Cleveland Avenue and south of 8th Street. I n May 2016, the City C ouncil approved the project, marketed as “The Resort,” which proposes up to 3,450 residential for-sale and rental units as well as non- residential uses, such as light retail, commercial services, recreation amenities and a community center. T he L andowners have requested that the C ity initiate proceedings to form the District, which will allow the development to f inance the maintenance of certain public improvements that will serve these new residents and businesses. The District will encompass the southern portion of this development project with the boundaries being north of 4th Street, west of Milliken Avenue, east of Cleveland Avenue, and south of 6th Street. T hese properties are currently under development and only homeowners and business owners in the development will be subject to special taxes; homeowners or business owners that existed before the development will not be subject to any new special taxes. T he District will finance certain types of services within the boundary of the District, including, but not Page 114 limited to, street maintenance, public safety improvements, storm drains, traffic signals and public right-of - way maintenance, as well as the increased level of service and maintenance for public trails, landscaped areas, parkways, medians and parks, and recreation improvements outside of the area of the District as a result of the development. Establishing the D istrict ensures that the development will be self -suf f icient financially f or the maintenance and improvements specific to the development, but also does not create a fiscal burden or adversely impact existing services or taxpayers in other areas of the City. ANALY S IS: On November 20, 2018, the approved boundary map was recorded at the County of San B ernardino’s Assessor-R ecorder’s office under the document number 2018-0434189. T he Public Hearing Notice was posted in the I nland Valley D aily B ulletin on D ecember 4, 2018, and the notice was mailed to the property owners. T he Special Tax R eport for the District has been filed with the City Clerk in advance of the public hearing. On December 5, 2018, the City’s S pecial C ounsel, B est Best & K rieger, mailed out Consent and Waiver and A ppointment of A uthorized Representative documents to the L andowners. T hese documents reduce the time for conducting the election within the District and appoint a representative for the L andowners. T his representative will be authorized to vote on behalf of and f or the L andowners in the special election for the District. Once these documents are signed and returned to B est Best & K rieger, the instructions will be mailed out to the representative, and the ballot and the ballot envelope which will be returned to B est Best & K rieger, and the special election results will be presented at the C ity C ouncil meeting. At the City Council meeting, the City Council should open the public hearing, where any comments f rom the public are to be solicited and heard by the C ity C ouncil. A f ter taking the public testimony, the hearing will be closed and City Council is requested to consider adopting a resolution that approves the f ormation of the District. I f adopted, the City Council will conduct an election of the qualified voters of the District and is requested to consider adopting a resolution that will declare the results of the election. Should the above resolutions be adopted by the C ity C ouncil and if a f avorable two-thirds vote of the qualif ied electors is received, then the City Council will conduct the f irst reading of an ordinance that will authorize the levy of special taxes in the District. T he City Clerk would then record the Notice of S pecial Tax L ien with the S an Bernardino C ounty Recorder ’s Office. A second reading of the ordinance would then take place on J anuary 16, 2019, completing the formation of the District. FISCAL IMPACT: T he District is being established to be self -suf f icient financially. T he special tax revenues will be levied annually on the homeowners and businesses within the boundary of the D istrict. T hese special tax revenues will offset the cost of providing services to the District, as well as the increased level of services and maintenance to existing public facilities and improvements due to the new development. T he additional f unding, estimated at f ull build-out, to be received by certain existing special districts to offset the increased levels of services and maintenance because of the development is as follows: L andscape Maintenance D istrict No. 1 - $254,650 L andscape Maintenance D istrict No. 3B - $3,300 Park and R ecreation D istrict No. 85 - $161,992 Street L ighting Maintenance District No. 1 - $54,500 Street L ighting Maintenance District No. 2 - $139,120 Street L ighting Maintenance District No. 6 - $400 Page 115 COUNCIL GOAL(S) ADDRE S S E D: T his item addresses the City Council's goal to undertake projects to enhance the C ity's position as the premiere community in our region. T his item also addresses the City Council’s goal to to ensure the fiscally sustainability of the C ity’s special districts. AT TAC HM E NT S : D escription Attachment 1 - R esolution of F ormation Attachment 2 - R esolution D eclaring R esults of Special E lection Attachment 3 - Ordinance Authorizing L evy of S pecial Tax Attachment 4 - Special Tax R eport Page 116 Resolution No. 18-XXX - Page 1 of 12 ATTACHMENT #01 RESOLUTION NO. 18-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, ESTABLISHING SUCH COMMUNITY FACILITIES DISTRICT, AND AUTHORIZING SUBMITTAL OF THE LEVY OF SPECIAL TAXES TO THE QUALIFIED ELECTORS OF SUCH COMMUNITY FACILITIES DISTRICT WHEREAS, the City Council of the City of Rancho Cucamonga (the “City Council”), has previously declared its intention to form a community facilities district and ordered the preparation of a report relating to the initiation of proceedings to create such community facilities district pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”). This community facilities district shall hereinafter be referred to as THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA (the “District”); and, WHEREAS, notice of a public hearing relating to the establishment of the District, the extent of the District, the financing of certain types of services and all other related matters has been given, and a report (the “District Report”), as ordered by this City Council, has been presented to this City Council and has been made a part of the record of the hearing to establish the District; and, WHEREAS, all communications relating to the establishment of the District, the proposed services and the rate and method of apportionment of the special tax proposed to be levied within the District have been presented, and it has further been determined that a majority protest as defined by law has not been received against these proceedings or the levy of the special tax within the District; and WHEREAS, inasmuch as there have been fewer than twelve (12) registered voters residing within the territory of the District for at least the preceding ninety (90) days, the authorization to levy special taxes within the District shall be submitted to the landowners of the District, such landowners being the qualified electors as authorized by law. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Rancho Cucamonga as follows: 1. Recitals. The above recitals are all true and correct. 2. Determinations. It is hereby determined by this City Council that: A. All prior proceedings pertaining to the formation of the District were valid and taken in conformity with the requirements of the law, and specifically the provisions of the Act, and that this finding and determination is made pursuant to the provisions of Government Code Section 53325.1. B. The written protests received, if any, do not represent a majority protest as defined by the applicable provisions of the Act and, therefore, the special tax proposed to be levied within the District has not been precluded by majority protest pursuant to Section 53324 of the Government Code of the State of California. C. The District as proposed conforms with the City of Rancho Cucamonga Statement of Goals and Policies for the Use of Mello-Roos Community Facilities Act of 1982 (the “Goals and Policies”), as amended. Page 117 Resolution No. 18-XXX - Page 2 of 12 ATTACHMENT #01 D. Fewer than twelve (12) registered voters have resided within the territory of the District for each of the ninety (90) days preceding the close of the public hearing, therefore, pursuant to the Act the qualified electors of the District shall be the landowners of the District as such term is defined in Government Code Section 53317(f) and each such landowner who is the owner of record as of the close of the public hearing, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within the District. E. The time limit specified by the Act for conducting an election to submit the levy of the special taxes to the qualified electors of the District and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of the District. F. The City Clerk, acting as the election official, has consented to conducting any required election on a date which is less than 125 days following the adoption of any resolution forming and establishing the District. 3. The District Report. The District Report, as now submitted by NBS, Special Tax Consultant, shall stand as the report required pursuant to Government Code Section 53321.5 for all future proceedings and all terms and contents are approved as set forth therein. 4. Name of District. The City Council does hereby establish and declare the formation of the District known and designated as “The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga.” 5. Boundaries of the District. The boundaries of the District are described generally as follows: All property within the boundaries of The Resort at Empire Lakes Community Facilities District No. 2018- 01 of the City of Rancho Cucamonga as shown on a boundary map as previously approved by the legislative body, such map designated “Boundaries of The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga,” a copy of which is on file in the Office of the City Clerk. The boundary map of the District has been filed pursuant to Sections 3111 and 3113 of the Streets and Highways Code of the State of California in the Office of the County Recorder of the County of San Bernardino, at page 6 of Book 88 of the Book of Maps of Assessment and Community Facilities Districts for the County of San Bernardino (the “County”). 6. Description of Public Services. It is the intention of this City Council to finance the public services generally described in Exhibit A (the “Services’) attached hereto and incorporated herein by this reference and all costs associated with the establishment of the District, administration of the District, the determination of the amount of any special taxes to be levied, the costs of collecting any special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the District. 7. Special Tax. Except where funds are otherwise available, a special tax sufficient to pay for the Services and related incidental expenses authorized by the Act, secured by recordation of a continuing lien against all non-exempt real property in the District, are hereby authorized, subject to voter approval, to be levied annually within the boundaries of the District. For further particulars as to the rate and method of apportionment of the special tax (the “Rate and Method of Apportionment”), reference is made to the attached and incorporated Exhibit “B,” which sets forth in sufficient detail the Rate and Method of Apportionment to allow each landowner or resident within the District to clearly estimate the maximum amount that such person will have to pay for such services. The special taxes herein authorized, to the extent possible, shall be collected in the same manner as ad valorem property taxes or in such other manner as this City Council shall determine, including without limitation, direct billing of the affected property owners, and shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency as applicable for ad valorem taxes. Any Page 118 Resolution No. 18-XXX - Page 3 of 12 ATTACHMENT #01 special taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the Treasurer of the City of Rancho Cucamonga, acting for and on behalf of the District. Upon recordation of a Notice of Special Tax Lien pursuant to Section 3114.5 of the Streets and Highways Code of the State of California, a continuing lien to secure each levy of the special tax shall attach to all non-exempt real property in the District and this lien shall continue in force and effect until the lien is canceled in accordance with law or until collection of the tax by the legislative body ceases. The special tax obligation for any parcel may not be prepaid. 8. Special Tax Accountability Measures. Pursuant to and in compliance with the provisions of Government Code Section 50075.1, this City Council hereby establishes the following accountability measures pertaining to the levy by the District of the special taxes described in Section 7 above: A. Each such special tax shall be levied for the specific purposes set forth in Section 7. above. B. The proceeds of the levy of each such special tax shall be applied only to the specific applicable purposes set forth in Section 7. above. C. The District shall establish a separate account into which the proceeds of each such special tax shall be deposited. D. The City Manager or his or her designee, acting for and on behalf of the District, shall annually file a report with the City Council as required pursuant to Government Code Section 50075.3. 9. Preparation of Annual Tax Roll. The name, address and telephone number of the office, department or bureau which will be responsible for preparing annually a current roll of special tax levy obligations by Assessor's parcel number and which shall be responsible for estimating future special tax levies pursuant to Section 53340.1 of the Government Code of the State of California, are as follows: City Clerk or duly appointed representative City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 (909) 774-1274 10. Election. This legislative body herewith submits the levy of the special taxes to the qualified electors of the District, such electors being the landowners within the District, with each landowner having one (1) vote for each acre or portion thereof of land which he or she owns within the District. This legislative body hereby further directs that a separate ballot proposition relating to the levy of the above referenced special taxes within the District be combined and consolidated with the proposition set forth in Section 11 below relating to the establishment of an appropriations limit for the District. The proposition related to the levy of the special taxes, together with a proposition to establish an appropriations limit for the District, shall be submitted to the qualified electors of the District at a special election to be held on (a) December 19, 2018, immediately following the adoption of this resolution or (b) such other date as the qualified electors and the City Clerk may mutually agree and such election shall be a special election to be conducted by the City Clerk (hereinafter referred to as the “Election Official”). If either or both of the propositions for the levy of the special taxes receive the approval of more than two-thirds (2/3rds) of the votes cast on the proposition, the special tax thereby approved may be levied as provided for in this Resolution. Page 119 Resolution No. 18-XXX - Page 4 of 12 ATTACHMENT #01 11. Ballot Proposals. The ballot proposals to be submitted to the qualified electors of the District at the election shall generally be as follows: PROPOSITION A Shall Proposition A authorizing the levy of a special tax throughout The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga, subject to the accountability measures required pursuant to Government Code Section 50075.1 pursuant to the Rate and Method of Apportionment attached as Exhibit A to this ballot for the purposes of financing the services described in Exhibit B to this ballot be approved? PROPOSITION B Shall Proposition B establishing an Article XIIIB appropriations limit equal to $2,000,000 for The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga be approved? 12. Vote. The appropriate mark placed in the voting square after the word “YES” shall be counted in favor of the adoption of the proposition, and the appropriate mark placed in the voting square after the word “NO” in the manner as authorized, shall be counted against the adoption of such proposition. 13. Election Procedure. The Election Official is hereby authorized to take any and all steps necessary for holding the above election. The Election Official shall perform and render all services and proceedings incidental to and connected with the conduct of the election, including but not limited to, the following: 1. Prepare and furnish the necessary election supplies for the conduct of the election. 2. Cause to be printed the requisite number of official ballots, tally sheets and other necessary forms. 3. Furnish official ballots for the qualified electors of the District. 4. Cause the official ballots to be presented to the qualified electors, as required by law. 5. Receive the returns of the election and supplies. 6. Sort and assemble the election material and supplies in preparation for the canvassing of the returns. 7. Canvass the returns of the election. 8. Furnish a tabulation of the number of votes given in the election. 9. Conduct and handle all other matters relating to the proceedings and conduct of the election in the manner and form as required by law. Page 120 Resolution No. 18-XXX - Page 5 of 12 ATTACHMENT #01 14. Effective Date. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED, and ADOPTED this 19th day of December, 2018. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 19th day of December, 2018. Executed this ____ day of __________, 2018, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Page 121 Resolution No. 18-XXX - Page 6 of 12 ATTACHMENT #01 EXHIBIT “A” DESCRIPTION OF PUBLIC SERVICES The types of services proposed to be provided for and financed by the proposed Community Facilities District are: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right-of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City, (ii) the equipping, furnishing and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time, (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed Community Facilities District, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District, and (ii) any other expenses incidental to the provision of the Services. Page 122 Resolution No. 18-XXX - Page 7 of 12 ATTACHMENT #01 EXHIBIT “B” RATE AND METHOD OF APPORTIONMENT FOR THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA A Special Tax shall be levied and collected within The Resort at Empire Lakes Community Facilities District No. 2018-01 (“CFD 2018-01”) of the City of Rancho Cucamonga each Fiscal Year commencing with Fiscal Year 2019/20 in an amount determined by the application of the procedures described below. All of the real property (as defined below) in CFD 2018-01, unless exempted by law or by the provisions hereof, shall be taxed for the purposes of, to the extent, and in the manner herein provided. A. DEFINITIONS The terms hereinafter set forth have the following meaning: “Accessory Unit” means a secondary residential unit of limited size (e.g., granny cottage, second unit) that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property. “Acreage” or “Acre” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map or in the Assessor’s Data for each Assessor’s Parcel. In the event the Assessor’s Parcel Map or Assessor’s Data shows no acreage, the Acreage for any Assessor’s parcel shall be determined by the CFD Administrator based upon the applicable final map, parcel map, condominium plan, or other recorded County parcel map or calculated using available spatial data and geographic information systems (GIS). The square footage of an Assessor’s Parcel is equal to the Acreage of such parcel multiplied by 43,560. “Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means the actual or reasonably estimated costs directly related to the administration of CFD 2018-01 including, but not limited to, the following: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City, the CFD Administrator, or both); the costs of collecting the Special Taxes (whether by the County, the City, or otherwise); the costs to the City, CFD 2018-01, or any designee thereof in complying with disclosure requirements; the costs associated with preparing Special Tax disclosure statements and responding to public inquiries regarding the Special Taxes; and the costs of the City, CFD 2018-01, or any designee thereof related to any appeal of the levy or application of the Special Tax. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD 2018-01 for any other administrative purposes, including, but not limited to, attorney’s fees, proposed formation of CFD 2018-01, or any other expenses incidental to the provision of the Services. “Assessor’s Data” means Acreage or other Assessor’s Parcel information contained in the records of the Assessor of the County. “Assessor’s Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number. Page 123 Resolution No. 18-XXX - Page 8 of 12 ATTACHMENT #01 “Assessor’s Parcel Map” means an official map of the assessor of the County designating parcels by an Assessor’s Parcel number. “Authorized Services” means the public services authorized to be financed, in whole or in part, by CFD 2018-01 which are generally described as follows: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right- of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City; (ii) the equipping, furnishing, and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time; (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed community facilities district, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the community facilities district; and (ii) any other expenses incidental to the provision of the services. “CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes. “City” means the City of Rancho Cucamonga. “City Council” means the City Council of the City of Rancho Cucamonga, acting as the legislative body of CFD 2018-01. “County” means the County of San Bernardino. “Developed Property” means for each Fiscal Year, all Taxable Property, for which a building permit was issued prior to the March 1st preceding the Fiscal Year for which the Special Tax is being levied. “CFD 2018-01” means The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga. “Equivalent Benefit Unit” or “EBU” means the units assigned to all Assessor’s Parcels of Developed Property based on the classification for their parcel and Acreage pursuant to Section B of this Rate and Method of Apportionment. Page 124 Resolution No. 18-XXX - Page 9 of 12 ATTACHMENT #01 “Exempt Property” means all Assessor’s Parcels that are exempt from the Special Tax pursuant to Section E. “Fiscal Year” means the period starting July 1 and ending on the following June 30. “Homeowner Association Property” means any property within the boundaries of CFD 2018-01 which is owned by a homeowners’ or property owners’ association, including any master or sub- association as of January 1 of the prior Fiscal Year. “Maximum Annual Special Tax” means the maximum Special Tax, determined in accordance with the provisions of Section C below, which may be levied in any Fiscal Year on any Assessor’s Parcel of Taxable Property. “Mixed Use Property” means all Assessor’s Parcels that have been classified by the City to allow both Residential Property and Non-Residential Property uses on each such Assessor’s Parcel. For an Assessor’s Parcel of Mixed Use Property, each Land Use Class thereon is subject to taxation pursuant to the provisions of Sections B and C regardless of the geographic orientation of such Land Use Classes on such Assessor’s Parcel. “Non-Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for a non-residential structure(s). “Proportionately” means for Taxable Property that the ratio of the Special Tax levy to the Maximum Annual Special Tax is equal for all Assessor’s Parcels within each classification (Residential Property, Non-Residential Property, and Undeveloped Property) within CFD 2018-01. “Public Property” means any property which (a) is owned by a public agency, (b) has been irrevocably offered for dedication to a public agency, or (c) is designated with specific boundaries and acreage on a final subdivision map as property which will be owned by a public agency. For purposes of this definition, a public agency includes the Federal government, the State of California, the County, the City, or any other public agency. “Residential Dwelling Unit” means any residential dwelling unit constructed or to be constructed for habitable living purposes located on an Assessor’s Parcel as indicated in the records of the County Assessor, or, if not indicated, as otherwise determined by the CFD Administrator based on available official information, including building permit(s) issued. An Accessory Unit that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property shall not be considered a separate Residential Dwelling Unit for purposes of calculating the Special Tax. “Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for purposes of constructing one or more Residential Dwelling Units. “Special Tax” means the special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax Requirement. “Special Tax Requirement” means that amount of Special Tax revenue required in any Fiscal Year for CFD 2018-01 to: (i) pay for the Authorized Services; (ii) pay Administrative Expenses; (iii) Page 125 Resolution No. 18-XXX - Page 10 of 12 ATTACHMENT #01 pay any amounts required to establish or replenish any repair and contingency funds, capital improvement funds, or reserve funds for CFD 2018-01; and (iv) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less (v) a credit for funds available to reduce the annual Special Tax levy, as determined by the CFD Administrator. “State” means the State of California. “Taxable Property” means all of the Assessor’s Parcels within the boundaries of CFD 2018-01 that are not exempt from the Special Tax pursuant to law or Section E below. “Undeveloped Property” means each Assessor’s Parcel of Taxable Property within the boundaries of CFD 2018-01 that is not classified as Developed Property. B. ASSIGNMENT TO LAND USE CATEGORIES AND EBUS On, or around, July 1 of each Fiscal Year, the CFD Administrator shall determine the valid Assessor’s Parcel numbers for the current Fiscal Year for all property within CFD 2018-01. Each Assessor’s Parcel of Taxable Property within CFD 2018-01 shall be classified as Residential Property, Non-Residential Property, Mixed Use Property, or Undeveloped Property, and shall be subject to the levy of annual Special Taxes determined pursuant to Section C below. For each Assessor’s Parcel of Developed Property EBUs shall be assigned according to the table below: Property Land Use Equivalent Benefit Unit Assignment Residential Property 1 EBU per Residential Dwelling Unit Non-Residential Property 1 Acre or less 2 EBUs per Parcel Non-Residential Property greater than 1 Acre 2 EBUs per Acre or portion thereof Mixed Use Property The EBU assignment for each Assessor’s Parcel of Mixed Use Property is equal the total of (i) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified only as Residential Property and (ii) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified as Non-Residential Property. C. MAXIMUM ANNUAL SPECIAL TAX The Maximum Annual Special Tax for each Assessor’s Parcel that may be levied in any Fiscal Year is shown below: Development Status 2019/20 Special Tax Page 126 Resolution No. 18-XXX - Page 11 of 12 ATTACHMENT #01 Developed Property $318.84 per EBU Undeveloped Property $5,234.20 per Acre On July 1 of each Fiscal Year, commencing on July 1, 2020, the dollar amount per EBU for Developed Property and the dollar amount per acre of Undeveloped Property shall be increased by a minimum of two percent (2%) to a maximum of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX Commencing with Fiscal Year 2019/20, and for each subsequent Fiscal Year, the CFD Administrator shall determine the Special Tax Requirement and shall levy the Special Tax on each Assessor’s Parcel of Taxable Property until the amount of Special Taxes equals the Special Tax Requirement. The Special Taxes shall be levied each Fiscal Year as follows: First: Determine the Special Tax Requirement. Second: The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at a rate of up to 100% of the applicable Maximum Annual Special Tax as needed to satisfy the Special Tax Requirement. Third: If additional moneys are needed to satisfy the Special Tax Requirement after the second step has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property at a rate of up to 100% of the applicable Maximum Annual Special Tax to satisfy the Special Tax Requirement. E. EXEMPTIONS The CFD Administrator shall classify the following Assessor’s Parcels as Exempt Property: (i) Public Property, (ii) Homeowner Association Property, and (iii) and Assessor’s Parcels with public or utility easements making impractical their utilization for any use other than the purposes set forth in the easement. If the use of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth above that would make such Assessor's Parcel eligible to be classified as Exempt Property, such Assessor's Parcel shall cease to be classified as Exempt Property and shall be deemed to be Taxable Property. Notwithstanding any other provision of this Rate and Method of Apportionment of Special Tax, no Special Taxes shall be levied on Public Property, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act. F. REVIEW/APPEAL Any property owner may file a written appeal of the Special Tax with the CFD Administrator claiming that the amount or application of the Special Tax is not correct. The appeal must be filed not later than three (3) calendar years after having paid the Special Taxes that are disputed, and the appellant must be current in all payments of Special Taxes. In addition, during the term of the appeal process, all Special Taxes levied must be paid on or before the payment date established when the levy was made. Page 127 Resolution No. 18-XXX - Page 12 of 12 ATTACHMENT #01 The appeal must specify the reasons why the appellant claims the Special Taxes are in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination. If the property owner disagrees with the CFD Administrator’s decision relative to the appeal, the owner may then file a written appeal with the City Council whose subsequent decision shall be final and binding on all interested parties. If the decision of the CFD Administrator or subsequent decision by the City Council requires the Special Taxes to be modified or changed in favor of the property owner, CFD Administrator shall take any of the following actions, in order of priority, in order to correct the error: (i) amend the levy of Special Taxes for the current fiscal year prior to the payment date; (ii) require CFD 2018-01 to reimburse the current property owner the amount of the overpayment to the extent of available funds of CFD 2018-01; or (iii) grant a credit against, eliminate or reduce the future Special Taxes levied on the property owner’s property within CFD 2018-01 in the amount of the overpayment. This procedure shall be exclusive and its exhaustion by any property owner shall be a condition precedent to filing any legal action by such owner. G. INTERPRETATION OF RATE AND METHOD OF APPORTIONMENT The City reserves the right to make minor administrative and technical changes to this document that do not materially affect the rate and method of apportioning the Special Tax. In addition, the interpretation and application of any section of this document shall be at the City’s discretion. Interpretations may be made by the City by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment of Special Tax. H. MANNER OF COLLECTION The annual Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the City may directly bill the Special Tax and may collect Special Taxes at a different time or in a different manner as necessary to meet its financial obligations. I. PREPAYMENT OF SPECIAL TAX The Special Tax may not be prepaid. J. TERM OF SPECIAL TAX The Special Tax shall be levied, commencing in Fiscal Year 2019/20, as needed to fund the Special Tax Requirement, in perpetuity. Page 128 Resolution No. 18-XXX - Page 1 of 3 ATTACHMENT #02 RESOLUTION NO. 18-_______ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, DECLARING THE RESULTS OF A SPECIAL ELECTION IN SUCH COMMUNITY FACILITIES DISTRICT WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”), has previously undertaken proceedings to create and did establish a community facilities district pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”). This community facilities district shall hereinafter be referred to as The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga (the “District”); and WHEREAS, this City Council did call for and order to be held an election to submit to the qualified electors of the District separate propositions relating to the levy of special taxes within the District and the establishment of an appropriations limit for the District; and WHEREAS, at this time said election has been held and the measures voted upon and each such measure did receive the favorable 2/3's vote of the qualified electors, and this City Council desires to declare the results of the election in accordance with the provisions of the Elections Code of the State of California. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: 1. Recitals. The above recitals are all true and correct. 2. Approval of Results of the Election. This City Council hereby receives and approves the Certificate of Election Official and Statement of Votes Cast (“Certificate of Election Official”), as submitted by the City Clerk, acting in her capacity as the Election Official, said Statement setting forth the number of votes cast in the election, the measures voted upon, and the number of votes given for and/or against the measures voted upon. A copy of said Certificate of Election Official is attached hereto, marked Exhibit “A”, referenced and so incorporated. 3. Entry of the Election Results in the Minutes. The City Clerk is hereby directed, pursuant to the provisions of the Elections Code of the State of California, to enter in the minutes the results of the election as set forth in said Certificate of Election Official. Page 129 Resolution No. 18-XXX - Page 2 of 3 ATTACHMENT #02 PASSED, APPROVED, and ADOPTED this 19th day of December, 2018. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 19th day of December, 2018. Executed this ____ day of __________, 2018, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Page 130 Resolution No. 18-XXX - Page 3 of 3 ATTACHMENT #01 EXHIBIT “A” CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF RANCHO CUCAMONGA ) The undersigned, ELECTION OFFICIAL OF THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions of Section 53326 of the Government Code and Division 12, commencing with Section 17000 of the Elections Code of the State of California, I did canvass the returns of the votes cast at the CITY OF RANCHO CUCAMONGA THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA SPECIAL ELECTION in said City, held December 19, 2018. I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the CFD in such City, and the whole number of votes cast for the Measures in the District in said City, and the totals of the respective columns and the totals as shown for the Measures are full, true and correct. 1. VOTES CAST ON PROPOSITION A: YES 73 NO 0 2. VOTES CAST ON PROPOSITION B: YES 73 NO 0 WITNESS my hand this ________ day of __________________, 2018. _______________________________ CITY CLERK ELECTION OFFICIAL CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA Page 131 Ordinance No. XXX - Page 1 of 9 ATTACHMENT #03 ORDINANCE NO. _________ ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN SUCH COMMUNITY FACILITIES DISTRICT A. Recital WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors authorizing the levy of special taxes in a community facilities district, all as authorized pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (the “Act”). This community facilities district shall hereinafter be referred to as The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga (the “District”). B. Ordinance NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. This City Council does, by the passage of this ordinance, authorize the levy of special taxes on taxable properties located in the District pursuant to the Rate and Method of Apportionment as set forth in Exhibit “A” attached hereto and incorporated herein by this reference (the “Rate and Method”). SECTION 2. This City Council, acting in its capacity as the legislative body of the District, is hereby further authorized, by resolution, to annually determine the special tax to be levied within the District for the then current tax year or future tax years; provided, however, the special tax to be levied shall not exceed the maximum special tax authorized to be levied pursuant to the Rate and Method. SECTION 3. The special taxes herein authorized to be levied, to the extent possible, shall be collected in the same manner as ad valorem property taxes or in such other manner as this City Council shall determine, including without limitation, direct billing of the affected property owners, and shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency as applicable for ad valorem taxes. Any special taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the Treasurer of the City of Rancho Cucamonga, acting for and on behalf of the District. SECTION 4. The special taxes authorized to be levied shall be secured by the lien imposed pursuant to Sections 3114.5 and 3115.5 of the Streets and Highways Code of the State of California, which lien shall be a continuing lien to secure each levy of the special tax, shall attach to all non-exempt real property in the District and shall continue in force and effect until the lien is canceled in accordance with law or until collection of the tax by the legislative body ceases. SECTION 5. This Ordinance shall be effective thirty (30) days after its adoption. Within fifteen (15) days after its adoption, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in the City of Rancho Cucamonga. Page 132 Ordinance No. XXX - Page 2 of 9 ATTACHMENT #03 PASSED, APPROVED, and ADOPTED this 16th day of January, 2019. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the Council of the City of Rancho Cucamonga held on the 19th day of December, 2018, and was passed at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the 16th day of January, 2019. Executed this ____ day of ______________, 2019, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Page 133 Ordinance No. XXX - Page 3 of 9 ATTACHMENT #03 EXHIBIT A RATE AND METHOD OF APPORTIONMENT FOR THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA A Special Tax shall be levied and collected within The Resort at Empire Lakes Community Facilities District No. 2018-01 (“CFD 2018-01”) of the City of Rancho Cucamonga each Fiscal Year commencing with Fiscal Year 2019/20 in an amount determined by the application of the procedures described below. All of the real property (as defined below) in CFD 2018-01, unless exempted by law or by the provisions hereof, shall be taxed for the purposes of, to the extent, and in the manner herein provided. A. DEFINITIONS The terms hereinafter set forth have the following meaning: “Accessory Unit” means a secondary residential unit of limited size (e.g., granny cottage, second unit) that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property. “Acreage” or “Acre” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map or in the Assessor’s Data for each Assessor’s Parcel. In the event the Assessor’s Parcel Map or Assessor’s Data shows no acreage, the Acreage for any Assessor’s parcel shall be determined by the CFD Administrator based upon the applicable final map, parcel map, condominium plan, or other recorded County parcel map or calculated using available spatial data and geographic information systems (GIS). The square footage of an Assessor’s Parcel is equal to the Acreage of such parcel multiplied by 43,560. “Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means the actual or reasonably estimated costs directly related to the administration of CFD 2018-01 including, but not limited to, the following: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City, the CFD Administrator, or both); the costs of collecting the Special Taxes (whether by the County, the City, or otherwise); the costs to the City, CFD 2018-01, or any designee thereof in complying with disclosure requirements; the costs associated with preparing Special Tax disclosure statements and responding to public inquiries regarding the Special Taxes; and the costs of the City, CFD 2018-01, or any designee thereof related to any appeal of the levy or application of the Special Tax. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD 2018-01 for any other administrative purposes, including, but not limited to, attorney’s fees, proposed formation of CFD 2018-01, or any other expenses incidental to the provision of the Services. “Assessor’s Data” means Acreage or other Assessor’s Parcel information contained in the records of the Assessor of the County. “Assessor’s Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number. Page 134 Ordinance No. XXX - Page 4 of 9 ATTACHMENT #03 “Assessor’s Parcel Map” means an official map of the assessor of the County designating parcels by an Assessor’s Parcel number. “Authorized Services” means the public services authorized to be financed, in whole or in part, by CFD 2018-01 which are generally described as follows: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right- of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City; (ii) the equipping, furnishing, and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time; (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed community facilities district, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the community facilities district; and (ii) any other expenses incidental to the provision of the services. “CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes. “City” means the City of Rancho Cucamonga. “City Council” means the City Council of the City of Rancho Cucamonga, acting as the legislative body of CFD 2018-01. “County” means the County of San Bernardino. “Developed Property” means for each Fiscal Year, all Taxable Property, for which a building permit was issued prior to the March 1st preceding the Fiscal Year for which the Special Tax is being levied. “CFD 2018-01” means The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga. “Equivalent Benefit Unit” or “EBU” means the units assigned to all Assessor’s Parcels of Developed Property based on the classification for their parcel and Acreage pursuant to Section B of this Rate and Method of Apportionment. Page 135 Ordinance No. XXX - Page 5 of 9 ATTACHMENT #03 “Exempt Property” means all Assessor’s Parcels that are exempt from the Special Tax pursuant to Section E. “Fiscal Year” means the period starting July 1 and ending on the following June 30. “Homeowner Association Property” means any property within the boundaries of CFD 2018-01 which is owned by a homeowners’ or property owners’ association, including any master or sub- association as of January 1 of the prior Fiscal Year. “Maximum Annual Special Tax” means the maximum Special Tax, determined in accordance with the provisions of Section C below, which may be levied in any Fiscal Year on any Assessor’s Parcel of Taxable Property. “Mixed Use Property” means all Assessor’s Parcels that have been classified by the City to allow both Residential Property and Non-Residential Property uses on each such Assessor’s Parcel. For an Assessor’s Parcel of Mixed Use Property, each Land Use Class thereon is subject to taxation pursuant to the provisions of Sections B and C regardless of the geographic orientation of such Land Use Classes on such Assessor’s Parcel. “Non-Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for a non-residential structure(s). “Proportionately” means for Taxable Property that the ratio of the Special Tax levy to the Maximum Annual Special Tax is equal for all Assessor’s Parcels within each classification (Residential Property, Non-Residential Property, and Undeveloped Property) within CFD 2018-01. “Public Property” means any property which (a) is owned by a public agency, (b) has been irrevocably offered for dedication to a public agency, or (c) is designated with specific boundaries and acreage on a final subdivision map as property which will be owned by a public agency. For purposes of this definition, a public agency includes the Federal government, the State of California, the County, the City, or any other public agency. “Residential Dwelling Unit” means any residential dwelling unit constructed or to be constructed for habitable living purposes located on an Assessor’s Parcel as indicated in the records of the County Assessor, or, if not indicated, as otherwise determined by the CFD Administrator based on available official information, including building permit(s) issued. An Accessory Unit that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property shall not be considered a separate Residential Dwelling Unit for purposes of calculating the Special Tax. “Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for purposes of constructing one or more Residential Dwelling Units. “Special Tax” means the special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax Requirement. Page 136 Ordinance No. XXX - Page 6 of 9 ATTACHMENT #03 “Special Tax Requirement” means that amount of Special Tax revenue required in any Fiscal Year for CFD 2018-01 to: (i) pay for the Authorized Services; (ii) pay Administrative Expenses; (iii) pay any amounts required to establish or replenish any repair and contingency funds, capital improvement funds, or reserve funds for CFD 2018-01; and (iv) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less (v) a credit for funds available to reduce the annual Special Tax levy, as determined by the CFD Administrator. “State” means the State of California. “Taxable Property” means all of the Assessor’s Parcels within the boundaries of CFD 2018-01 that are not exempt from the Special Tax pursuant to law or Section E below. “Undeveloped Property” means each Assessor’s Parcel of Taxable Property within the boundaries of CFD 2018-01 that is not classified as Developed Property. B. ASSIGNMENT TO LAND USE CATEGORIES AND EBUS On, or around, July 1 of each Fiscal Year, the CFD Administrator shall determine the valid Assessor’s Parcel numbers for the current Fiscal Year for all property within CFD 2018-01. Each Assessor’s Parcel of Taxable Property within CFD 2018-01 shall be classified as Residential Property, Non-Residential Property, Mixed Use Property, or Undeveloped Property, and shall be subject to the levy of annual Special Taxes determined pursuant to Section C below. For each Assessor’s Parcel of Developed Property EBUs shall be assigned according to the table below: Property Land Use Equivalent Benefit Unit Assignment Residential Property 1 EBU per Residential Dwelling Unit Non-Residential Property 1 Acre or less 2 EBUs per Parcel Non-Residential Property greater than 1 Acre 2 EBUs per Acre or portion thereof Mixed Use Property The EBU assignment for each Assessor’s Parcel of Mixed Use Property is equal the total of (i) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified only as Residential Property and (ii) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified as Non-Residential Property. Page 137 Ordinance No. XXX - Page 7 of 9 ATTACHMENT #03 C. MAXIMUM ANNUAL SPECIAL TAX The Maximum Annual Special Tax for each Assessor’s Parcel that may be levied in any Fiscal Year is shown below: Development Status 2019/20 Special Tax Developed Property $318.84 per EBU Undeveloped Property $5,234.20 per Acre On July 1 of each Fiscal Year, commencing on July 1, 2020, the dollar amount per EBU for Developed Property and the dollar amount per acre of Undeveloped Property shall be increased by a minimum of two percent (2%) to a maximum of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX Commencing with Fiscal Year 2019/20, and for each subsequent Fiscal Year, the CFD Administrator shall determine the Special Tax Requirement and shall levy the Special Tax on each Assessor’s Parcel of Taxable Property until the amount of Special Taxes equals the Special Tax Requirement. The Special Taxes shall be levied each Fiscal Year as follows: First: Determine the Special Tax Requirement. Second: The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at a rate of up to 100% of the applicable Maximum Annual Special Tax as needed to satisfy the Special Tax Requirement. Third: If additional moneys are needed to satisfy the Special Tax Requirement after the second step has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property at a rate of up to 100% of the applicable Maximum Annual Special Tax to satisfy the Special Tax Requirement. E. EXEMPTIONS The CFD Administrator shall classify the following Assessor’s Parcels as Exempt Property: (i) Public Property, (ii) Homeowner Association Property, and (iii) and Assessor’s Parcels with public or utility easements making impractical their utilization for any use other than the purposes set forth in the easement. If the use of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth above that would make such Assessor's Parcel eligible to be classified as Exempt Property, such Assessor's Parcel shall cease to be classified as Exempt Property and shall be deemed to be Taxable Property. Notwithstanding any other provision of this Rate and Method of Apportionment of Special Tax, no Special Taxes shall be levied on Public Property, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act. Page 138 Ordinance No. XXX - Page 8 of 9 ATTACHMENT #03 F. REVIEW/APPEAL Any property owner may file a written appeal of the Special Tax with the CFD Administrator claiming that the amount or application of the Special Tax is not correct. The appeal must be filed not later than three (3) calendar years after having paid the Special Taxes that are disputed, and the appellant must be current in all payments of Special Taxes. In addition, during the term of the appeal process, all Special Taxes levied must be paid on or before the payment date established when the levy was made. The appeal must specify the reasons why the appellant claims the Special Taxes are in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination. If the property owner disagrees with the CFD Administrator’s decision relative to the appeal, the owner may then file a written appeal with the City Council whose subsequent decision shall be final and binding on all interested parties. If the decision of the CFD Administrator or subsequent decision by the City Council requires the Special Taxes to be modified or changed in favor of the property owner, the CFD Administrator shall take any of the following actions, in order of priority, in order to correct the error: (i) amend the levy of Special Taxes for the current fiscal year prior to the payment date; (ii) require CFD 2018-01 to reimburse the current property owner the amount of the overpayment to the extent of available funds of CFD 2018-01; or (iii) grant a credit against, eliminate or reduce the future Special Taxes levied on the property owner’s property within CFD 2018-01 in the amount of the overpayment. This procedure shall be exclusive and its exhaustion by any property owner shall be a condition precedent to filing any legal action by such owner. G. INTERPRETATION OF RATE AND METHOD OF APPORTIONMENT The City reserves the right to make minor administrative and technical changes to this document that do not materially affect the rate and method of apportioning the Special Tax. In addition, the interpretation and application of any section of this document shall be at the City’s discretion. Interpretations may be made by the City by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment of Special Tax. H. MANNER OF COLLECTION The annual Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the City may directly bill the Special Tax and may collect Special Taxes at a different time or in a different manner as necessary to meet its financial obligations. I. PREPAYMENT OF SPECIAL TAX The Special Tax may not be prepaid. Page 139 Ordinance No. XXX - Page 9 of 9 ATTACHMENT #03 J. TERM OF SPECIAL TAX The Special Tax shall be levied, commencing in Fiscal Year 2019/20, as needed to fund the Special Tax Requirement, in perpetuity. Page 140 OFFICE LOCATIONS: Temecula – Corporate Headquarters 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 San Francisco – Regional Office 870 Market Street, Suite 1223 San Francisco, CA 94102 California Satellite Offices Atascadero, Davis Huntington Beach, Joshua Tree, Riverside Sacramento, San Jose www.nbsgov.com Prepared by: Special Tax Report For: The Resort at Empire Lakes Community Facilities District No. 2018-01 December 2018 Page 141 TABLE OF CONTENTS Introduction ...................................................................................................... 1 Description of Services ...................................................................................... 2 Boundaries of the District .................................................................................. 3 Cost Estimate .................................................................................................... 4 Initial Maximum Amount Proposed to be Expended ................................................ 4 Fiscal Year 2019/20 Maximum Special Tax Rates ..................................................... 4 Anticipated Maximum Special Tax Revenue ............................................................. 5 Rate and Method of Apportionment .................................................................. 6 Appendix A. Boundary Map ................................................................................................... A Appendix B. Resolution Approving Boundary Map ................................................................. B Appendix C. Resolution of Intention ....................................................................................... C Appendix D. Resolution Ordering a Report ............................................................................ D Page 142 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 1 INTRODUCTION The City Council (the “City Council”) of the City of Rancho Cucamonga (the “City”) did, pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code; hereafter referred to as the “Act”), on November 7, 2018, adopt the following Resolutions (a copy of the Resolutions are included in the Appendices of this report):  RESOLUTION APPROVING BOUNDARY MAP. Resolution No. 18-104, Resolution of the City Council of the City of Rancho Cucamonga, California, Approving a Boundary Map Showing the Boundaries of the Territory Proposed for the Inclusion in Proposed The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga.  RESOLUTION OF INTENTION. Resolution No. 18-105, Resolution of the City Council of the City of Rancho Cucamonga, California, Declaring Its Intention to Establish The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga and to Authorize the Levy of a Special Tax therein to Finance the Provisions of Certain Public Services.  RESOLUTION ORDERING A REPORT. Resolution No. 18-106, Resolution of the City Council of the City of Rancho Cucamonga, California, Ordering and Directing the Preparation of a Report for Proposed Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga. In the Resolution Ordering a Report, the City Council expressly directed the filing of a report for the proposed The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga (the “District”) containing the following: 1. A description of the public services proposed to be financed through the District; and 2. An estimate of the costs of providing the services; and 3. Further particulars regarding the rate and method of apportionment for the property special tax. For particulars, reference is made to the Resolution Ordering a Report, as previously adopted by the City Council on November 7, 2018. NOW, THEREFORE, the report has been prepared by, or under the direction of the officers of the City who will be responsible for providing the public services within and financed by the District, pursuant to the provisions of the Act, and does hereby submit this report containing the following information:  DESCRIPTION OF SERVICES. A description of the services that the City Council has determined to be eligible to be funded by the District.  BOUNDARIES OF THE DISTRICT. The proposed boundaries of the District are those properties and parcels on which special taxes may be levied to pay for the costs and expenses of the services.  COST ESTIMATE. The initial maximum cost estimate for the District services and the anticipated initial maximum special tax revenue.  RATE AND METHOD OF APPORTIONMENT. The Rate and Method of Apportionment of Special Tax which was included in the Resolution of Intention and approved by the City Council. Page 143 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 2 DESCRIPTION OF SERVICES The types of services proposed to be provided for and financed by the proposed Community Facilities District are: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right-of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City, (ii) the equipping, furnishing and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time, (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed Community Facilities District, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District, and (ii) any other expenses incidental to the provision of the services. Page 144 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 3 BOUNDARIES OF THE DISTRICT The proposed boundaries of the District are those parcels on which special taxes may be levied and collected to pay for the costs and expenses of the District services. The proposed boundaries of the District are identified on the map of the District recorded on November 20, 2018 in Book 88 of Assessment Maps at Page 6 as Document No. 2018-0434189 in the office of the County Recorder for the County of San Bernardino. The District map is on file with the City Clerk, to which reference is hereby made and a reduced copy of such map is set forth in Appendix A of this report. Page 145 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 4 COST ESTIMATE Initial Maximum Amount Proposed to be Expended The annual budget presented below represents the initial maximum costs for the District: Cost Description LMD No. 1 LMD No. 3B PD No. 85 SLD No. 1 SLD No. 2 SLD No. 6 Project Area Total(1) Personnel Costs $7,665 $418 $21,011 $1,338 $0 $99 $75,772 $106,304 Operations and Maintenance 13,834 85 12,422 3,776 11,551 51 0 41,719 Contract Services 136,707 2,133 54,119 3,077 5,171 10 221,805 423,022 Utilities 58,861 541 24,674 18,784 50,277 117 27,771 181,023 Loan Repayment 0 0 0 15,468 63,098 125 0 78,690 Assessment Administration 7,733 17 9,787 8,821 8,397 18 16,870 51,643 Admin./General Overhead 6,377 114 3,472 3,237 626 17 21,651 35,493 Other Expenses 91 0 224 0 0 0 0 315 Capital Outlay 23,378 0 36,284 0 0 0 0 59,662 Total Cost Estimate $254,646 $3,307 $161,992 $54,501 $139,119 $437 $363,869 $977,871 (1) $ amounts shown are rounded. Fiscal Year 2019/20 Maximum Special Tax Rates The initial maximum special tax rates are set forth in the Rate and Method of Apportionment for the District. The Fiscal Year 2019/20 maximum special tax rates are listed below. Property Land Use Fiscal Year 2019/20 Maximum Annual Special Tax Developed Property $318.84 per EBU Undeveloped Property $5,234.20 per Acre On July 1 of each Fiscal Year, commencing on July 1, 2020, the dollar amount per EBU for Developed Property and the dollar amount per acre of Undeveloped Property shall be increased by a minimum of two percent (2%) to a maximum of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. Page 146 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 5 Anticipated Maximum Special Tax Revenue The initial maximum special tax rates are set forth in the Rate and Method of Apportionment for the District. The anticipated initial maximum special tax revenue is as follows: Property Land Use Fiscal Year 2019/20 Maximum Annual Special Tax Anticipated Fiscal Year 2019/20 Maximum Special Tax Revenues(1) Developed $318.84 per EBU $977,882.28 Undeveloped $5,234.20 per Acre 0.00 Total District Anticipated Maximum Special Tax Revenues (2) $977,882.28 (1) Amount shown based on anticipated 3,067 EBUs at buildout. (2) Total revenues do not match Initial Amount to be Expended due to rounding Page 147 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 6 RATE AND METHOD OF APPORTIONMENT All of the property located within the District, unless exempted by law or by the Rate and Method of Apportionment, shall be taxed for the purpose of providing necessary services for the District. Pursuant to Section 53325.3 of the Act, the tax imposed "is a special tax and not a special assessment, and there is no requirement that the tax be apportioned on the basis of benefit to any property." The special tax "may be based on benefit received by parcels of real property, the cost of making facilities or authorized services available to each parcel, or other reasonable basis as determined by the legislative body," although the special tax may not be apportioned on an ad valorem basis pursuant to Article XIIIA of the California Constitution. As shown on the following pages, the adopted Rate and Method of Apportionment provides information sufficient to allow each property owner within the District to estimate the maximum special tax that he or she will be required to pay. Page 148 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 7 RATE AND METHOD OF APPORTIONMENT FOR THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA A Special Tax shall be levied and collected within The Resort at Empire Lakes Community Facilities District No. 2018-01 (“CFD 2018-01”) of the City of Rancho Cucamonga each Fiscal Year commencing with Fiscal Year 2019/20 in an amount determined by the application of the procedures described below. All of the real property (as defined below) in CFD 2018-01, unless exempted by law or by the provisions hereof, shall be taxed for the purposes of, to the extent, and in the manner herein provided. A. DEFINITIONS The terms hereinafter set forth have the following meaning: “Accessory Unit” means a secondary residential unit of limited size (e.g., granny cottage, second unit) that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property. “Acreage” or “Acre” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map or in the Assessor’s Data for each Assessor’s Parcel. In the event the Assessor’s Parcel Map or Assessor’s Data shows no acreage, the Acreage for any Assessor’s parcel shall be determined by the CFD Administrator based upon the applicable final map, parcel map, condominium plan, or other recorded County parcel map or calculated using available spatial data and geographic information systems (GIS). The square footage of an Assessor’s Parcel is equal to the Acreage of such parcel multiplied by 43,560. “Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means the actual or reasonably estimated costs directly related to the administration of CFD 2018-01 including, but not limited to, the following: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City, the CFD Administrator, or both); the costs of collecting the Special Taxes (whether by the County, the City, or otherwise); the costs to the City, CFD 2018-01, or any designee thereof in complying with disclosure requirements; the costs associated with preparing Special Tax disclosure statements and responding to public inquiries regarding the Special Taxes; and the costs of the City, CFD 2018-01, or any designee thereof related to any appeal of the levy or application of the Special Tax. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD 2018-01 for any other administrative purposes, including, but not limited to, attorney’s fees, proposed formation of CFD 2018-01, or any other expenses incidental to the provision of the Services. “Assessor’s Data” means Acreage or other Assessor’s Parcel information contained in the records of the Assessor of the County. “Assessor’s Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number. Page 149 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 8 “Assessor’s Parcel Map” means an official map of the assessor of the County designating parcels by an Assessor’s Parcel number. “Authorized Services” means the public services authorized to be financed, in whole or in part, by CFD 2018-01 which are generally described as follows: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right-of- ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City; (ii) the equipping, furnishing, and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time; (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed Community Facilities District, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District; and (ii) any other expenses incidental to the provision of the services. “CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes. “City” means the City of Rancho Cucamonga. “City Council” means the City Council of the City of Rancho Cucamonga, acting as the legislative body of CFD 2018-01. “County” means the County of San Bernardino. “Developed Property” means for each Fiscal Year, all Taxable Property, for which a building permit was issued prior to the March 1st preceding the Fiscal Year for which the Special Tax is being levied. “CFD 2018-01” means The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga. “Equivalent Benefit Unit” or “EBU” means the units assigned to all Assessor’s Parcels of Developed Property based on the classification for their parcel and Acreage pursuant to Section B of this Rate and Method of Apportionment. Page 150 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 9 “Exempt Property” means all Assessor’s Parcels that are exempt from the Special Tax pursuant to Section E of this Rate and Method of Apportionment. “Fiscal Year” means the period starting July 1 and ending on the following June 30. “Homeowner Association Property” means any property within the boundaries of CFD 2018-01 which is owned by a homeowners’ or property owners’ association, including any master or sub-association as of January 1 of the prior Fiscal Year. “Maximum Annual Special Tax” means the maximum Special Tax, determined in accordance with the provisions of Section C of this Rate and Method of Apportionment, which may be levied in any Fiscal Year on any Assessor’s Parcel of Taxable Property. “Mixed Use Property” means all Assessor’s Parcels that have been classified by the City to allow both Residential Property and Non-Residential Property uses on each such Assessor’s Parcel. For an Assessor’s Parcel of Mixed Use Property, each Land Use Class thereon is subject to taxation pursuant to the provisions of Sections B and C of this Rate and Method of Apportionment regardless of the geographic orientation of such Land Use Classes on such Assessor’s Parcel. “Non-Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for a non-residential structure(s). “Proportionately” means for Taxable Property that the ratio of the Special Tax levy to the Maximum Annual Special Tax is equal for all Assessor’s Parcels within each classification (Residential Property, Non-Residential Property, and Undeveloped Property) within CFD 2018-01. “Public Property” means any property which (a) is owned by a public agency, (b) has been irrevocably offered for dedication to a public agency, or (c) is designated with specific boundaries and acreage on a final subdivision map as property which will be owned by a public agency. For purposes of this definition, a public agency includes the Federal government, the State of California, the County, the City, or any other public agency. “Residential Dwelling Unit” means any residential dwelling unit constructed or to be constructed for habitable living purposes located on an Assessor’s Parcel as indicated in the records of the County Assessor, or, if not indicated, as otherwise determined by the CFD Administrator based on available official information, including building permit(s) issued. An Accessory Unit that shares an Assessor’s Parcel with a Residential Dwelling Unit of Residential Property shall not be considered a separate Residential Dwelling Unit for purposes of calculating the Special Tax. “Residential Property” means all Assessor’s Parcels of Developed Property within the boundaries of CFD 2018-01 for which a building permit(s) has been issued for purposes of constructing one or more Residential Dwelling Units. Page 151 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 10 “Special Tax” means the special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax Requirement. “Special Tax Requirement” means that amount of Special Tax revenue required in any Fiscal Year for CFD 2018-01 to: (i) pay for the Authorized Services; (ii) pay Administrative Expenses; (iii) pay any amounts required to establish or replenish any repair and contingency funds, capital improvement funds, or reserve funds for CFD 2018-01; and (iv) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less (v) a credit for funds available to reduce the annual Special Tax levy, as determined by the CFD Administrator. “State” means the State of California. “Taxable Property” means all of the Assessor’s Parcels within the boundaries of CFD 2018-01 that are not exempt from the Special Tax pursuant to law or Section E of this Rate and Method of Apportionment. “Undeveloped Property” means each Assessor’s Parcel of Taxable Property within the boundaries of CFD 2018-01 that is not classified as Developed Property. B. ASSIGNMENT TO LAND USE CATEGORIES AND EBUS On, or around, July 1 of each Fiscal Year, the CFD Administrator shall determine the valid Assessor’s Parcel numbers for the current Fiscal Year for all property within CFD 2018-01. Each Assessor’s Parcel of Taxable Property within CFD 2018-01 shall be classified as Residential Property, Non-Residential Property, Mixed Use Property, or Undeveloped Property, and shall be subject to the levy of annual Special Taxes determined pursuant to Section C of this Rate and Method of Apportionment. Page 152 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 11 For each Assessor’s Parcel of Developed Property EBUs shall be assigned according to the table below: Property Land Use Equivalent Benefit Unit Assignment Residential Property 1 EBU per Residential Dwelling Unit Non-Residential Property 1 Acre or less 2 EBUs per Parcel Non-Residential Property greater than 1 Acre 2 EBUs per Acre or portion thereof Mixed Use Property The EBU assignment for each Assessor’s Parcel of Mixed Use Property is equal the total of (i) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified only as Residential Property and (ii) the Assigned Special Tax that would be applicable to such Assessor’s Parcel if it was classified as Non-Residential Property. C. MAXIMUM ANNUAL SPECIAL TAX The Maximum Annual Special Tax for each Assessor’s Parcel that may be levied in any Fiscal Year is shown below: Development Status 2019/20 Special Tax Developed Property $318.84 per EBU Undeveloped Property $5,234.20 per Acre On July 1 of each Fiscal Year, commencing on July 1, 2020, the dollar amount per EBU for Developed Property and the dollar amount per acre of Undeveloped Property shall be increased by a minimum of two percent (2%) to a maximum of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX Commencing with Fiscal Year 2019/20, and for each subsequent Fiscal Year, the CFD Administrator shall determine the Special Tax Requirement and shall levy the Special Tax on each Assessor’s Parcel of Taxable Property until the amount of Special Taxes equals the Special Tax Requirement. The Special Taxes shall be levied each Fiscal Year as follows: First: Determine the Special Tax Requirement. Page 153 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 12 Second: The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at a rate of up to 100% of the applicable Maximum Annual Special Tax as needed to satisfy the Special Tax Requirement. Third: If additional moneys are needed to satisfy the Special Tax Requirement after the second step has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property at a rate of up to 100% of the applicable Maximum Annual Special Tax to satisfy the Special Tax Requirement. E. EXEMPTIONS The CFD Administrator shall classify the following Assessor’s Parcels as Exempt Property: (i) Public Property, (ii) Homeowner Association Property, and (iii) and Assessor’s Parcels with public or utility easements making impractical their utilization for any use other than the purposes set forth in the easement. If the use of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth above that would make such Assessor's Parcel eligible to be classified as Exempt Property, such Assessor's Parcel shall cease to be classified as Exempt Property and shall be deemed to be Taxable Property. Notwithstanding any other provision of this Rate and Method of Apportionment of Special Tax, no Special Taxes shall be levied on Public Property, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act. F. REVIEW/APPEAL Any property owner may file a written appeal of the Special Tax with the CFD Administrator claiming that the amount or application of the Special Tax is not correct. The appeal must be filed not later than three (3) calendar years after having paid the Special Taxes that are disputed, and the appellant must be current in all payments of Special Taxes. In addition, during the term of the appeal process, all Special Taxes levied must be paid on or before the payment date established when the levy was made. The appeal must specify the reasons why the appellant claims the Special Taxes are in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination. If the property owner disagrees with the CFD Administrator’s decision relative to the appeal, the owner may then file a written appeal with the City Council whose subsequent decision shall be final and binding on all interested parties. If the decision of the CFD Administrator or subsequent decision by the City Council requires the Special Taxes to be modified or changed in favor of the property owner, the CFD Administrator shall take any of the following actions, in order of priority, in order to correct the error: (i) amend the levy of Special Taxes for the current fiscal year prior to the payment date; Page 154 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report 13 (ii) require CFD 2018-01 to reimburse the current property owner the amount of the overpayment to the extent of available funds of CFD No. 2018-01; or (iii) grant a credit against, eliminate or reduce the future Special Taxes levied on the property owner’s property within CFD No. 2018-01 in the amount of the overpayment. This procedure shall be exclusive and its exhaustion by any property owner shall be a condition precedent to filing any legal action by such owner. G. INTERPRETATION OF RATE AND METHOD OF APPORTIONMENT The City reserves the right to make minor administrative and technical changes to this document that do not materially affect the rate and method of apportioning the Special Tax. In addition, the interpretation and application of any section of this document shall be at the City’s discretion. Interpretations may be made by the City by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment of Special Tax. H. MANNER OF COLLECTION The annual Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the City may directly bill the Special Tax and may collect Special Taxes at a different time or in a different manner as necessary to meet its financial obligations. I. PREPAYMENT OF SPECIAL TAX The Special Tax may not be prepaid. J. TERM OF SPECIAL TAX The Special Tax shall be levied, commencing in Fiscal Year 2019/20, as needed to fund the Special Tax Requirement, in perpetuity. Page 155 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report A Appendix A. BOUNDARY MAP The boundary map for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this report. Page 156 Page 157 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report B Appendix B. RESOLUTION APPROVING BOUNDARY MAP The following pages provide a copy of the Resolution Approving Boundary Map, as approved by the City Council on November 7, 2018. Page 158 Page 159 Page 160 Page 161 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report C Appendix C. RESOLUTION OF INTENTION The following pages provide a copy of the Resolution of Intention, as approved by the City Council on November 7, 2018. Page 162 Page 163 Page 164 Page 165 Page 166 Page 167 Page 168 Page 169 Page 170 Page 171 Page 172 Page 173 Page 174 Page 175 City of Rancho Cucamonga The Resort at Empire Lakes CFD No. 2018-01 Special Tax Report D Appendix D. RESOLUTION ORDERING A REPORT The following pages provide a copy of the Resolution Ordering a Report, as approved by the City Council on November 7, 2018. Page 176 Page 177 Page 178 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Tamara L . L ayne, F inance D irector S UB J E C T:P UB L I C HE ARING T O C O NS ID E R T HE P RO P O S E D IS S UANC E O F B O ND S F O R T HE AC Q UIS IT IO N, D E S IG N, AND C O NS T RUC T I O N O F A F IB E R O P T IC S NE T WO RK . RE COMMENDAT ION: I t is recommended that the City Council conduct a public hearing to consider the proposed issuance of bonds for the acquisition, design, and construction of a f iber optics network. BACKGROUND: At its September 20, 2017 meeting, the C ity C ouncil adopted the City’s Fiber Optic Master P lan that was prepared by Magellan A dvisors. T he Master Plan showed that the opportunity to provide gigabit broadband service is important not only in positioning the City f or f uture economic development, but to attract businesses and commerce into the City. As noted in the staf f report, P hase 1 of the Master P lan incorporates several important objectives including: Establishing a formal memorandum of understanding with a private broadband provider to partner with the C ity in establishing and marketing the proposed broadband utility (approved by C ity Council at its March 21, 2018 meeting); Beginning the first phase of the network design in repurposing existing assets and filling in gaps in our network infrastructure (in process); and I mplementing a six-year capital investment plan in which the conduit gaps between the C ity and traf f ic conduits will be connected, interconnect to the C ity’s new data center and expand the conduit infrastructure to key strategic areas throughout the City (in process). I n furtherance of the F iber O ptic Master P lan, the C ity plans to f inance the acquisition, design, construction, and equipping of a f iber optic network (the “P roject”) throughout the City. I t is proposed that the Rancho Cucamonga Public F inancing A uthority (the “A uthority”) will issue its proposed 2019 L ease R evenue Bonds (F iber Optics P roject) (the “Bonds”) for approximately $13.5 million (representing Phase 1 of the P roject) of the estimated $21.6 million aggregate price to acquire, design, construct and equip the Project be f unded f rom the proceeds. T he B onds will be issued under the J oint E xercise of P owers A ct, Government C ode S ection 6500 et. seq. (the “A ct”) and a portion of the Bonds will be issued as tax- exempt obligations. On D ecember 5, 2018, the City C ouncil set a public hearing regarding the f inancing of the design, construction, and acquisition of a f iber optics network for D ecember 19, 2018. Page 179 ANALY S IS: Sections 6586 and 6586.5 of the Act state that the C ity may participate in the financing with the A uthority so long as it (1) makes a determination that the f inancing will provide significant public benefits such as: (a) demonstrable savings in the ef f ective interest rate, bond preparation, bond underwriting and/or bond issuance costs; or (b) more efficient delivery of local agency services to residential and commercial development; or (c) employment benef its f rom undertaking the Project in a timely fashion; or (d) more ef f icient delivery of local agency services to residential and commercial development; and (2) calls a public hearing. C ity staf f believes that the Project will allow f or more ef f icient delivery of C ity services to residential and commercial development. At the City Council meeting, the City Council should open the public hearing, where any comments f rom the public are to be solicited and heard by the C ity C ouncil. After taking the public testimony, the public hearing should be closed. T he City Council will be asked to make the required determinations described above at the J anuary 16, 2019 C ity C ouncil meeting. FISCAL IMPACT: No fiscal impact from this action. COUNCIL GOAL(S) ADDRE S S E D: T he implementation of the F iber O ptic Master P lan will enhance the C ity’s position as the premier community in our region by expanding the availability of high speed broadband services to businesses within the program’s service area. Page 180 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Candyce Burnett, City P lanner Tom Grahn, A ssociate P lanner S UB J E C T:C ONS I D ERATI O N TO APPROV E AME N D M ENT NO. 004 AUTHOR I ZI NG A N I N C R EAS E TO P R OFE SS I ONAL SE RV I CE S A GRE EME N T (CO#15-082) TO SARG ENT TOWN P L A N N I N G, I N C, I N THE A M OUNT OF $489,958.39, TO A M END T H E C ONTRACT SCO PE O F S ERV I C ES, AND AN ALLOCAT I ON O F 5% CONT I NGENCY OF $24,497.92, F OR A TOTAL E XP ENDI TURE O F $514,456.31, AND TO AUTHO R I ZE AN AP PRO PRI ATI O N I N THE A MOUNT O F $514,456.31 FROM T H E S PHE R E O F I NFLUE NCE I S SUE S RE SE RV E I N TO A C C OUNT N O. 1001314-5300. RE COMMENDAT ION: Staff recommends the City Council approve Amendment No. 004 authorizing an increase to Professional Services Agreement (CO#15-082) to Sargent Town Planning, Inc. (ST P), in the amount of $489,958.39, to amend the contract Scope of Services, and an allocation of 5% contingency of $24,497.92, for a total expenditure of $514,456.31, and to authorize an appropriation in the amount of $514,456.31 from the Sphere of Influence Issues Reserve into Account No. 1001314-5300 for the Etiwanda Heights Neighborhood and Conservation Plan. BACKGROUND: A. Etiwanda Heights Neighborhood and Conservation Plan Proposal: In 2007, San Bernardino County informed the City of the County’s intent to sell up to 1,070 acres of the 1,212 acres of surplus property that previously had been needed for flood control purposes. T he County initiated a process in 2008 to find a development partner to plan, sell, and develop its land, but these discussions ceased during the Great Recession. City leadership recognized that development on the County’s land would occur in the future and wanted to be prepared for the eventual sale of this surplus property by the County. T herefore, the City of Rancho Cucamonga initiated long-range planning efforts for the 4,388-acre area within the northern portion of the City’s Sphere of Influence in 2015. In January 2015, the City Council reaffirmed the goal of pre-zoning and annexation of an approximate 4,088- acre portion of the City’s Sphere-of-Influence and in May 2015, approved a Professional Services Agreement with Sargent Town Planning (ST P) to prepare the North Eastern Sphere Annexation Proposal (N ES AP). Between the summer of 2015 and the fall of 2017, the City developed an initial plan for the 4,388-acre NE SAP area. T his initial plan included maintaining the northerly 3,176 acres as a Conservation Priority Area and focused potential development in the 1,212-acre Neighborhood Priority Area in the southerly portion. Early concepts for the Neighborhood Priority Area included a mix of residential product types; a central “town center” commercial area with neighborhood retail and restaurants; and public uses and amenities arranged in a compact Page 181 and walkable land use pattern to encourage active living. In response to the habitat adjacent to the San Bernardino National Forest being less degraded than the habitat in the lower 1,212 acres, initial planning concepts included consideration of establishing conservation mitigation easements on portions of the northerly 3,176 acres as feasible. In addition, biological resource surveys were conducted to evaluate the quality of Riversidean Alluvial Fan Sage Scrub (RAFS S) in the lower 1,212 acres and determine if the San Bernardino Kangaroo Rat (S BK R) was present. No SB KR was found on-site, and the quality of the RAFS S habitat was determined to be degraded, and declining in quality, due to the lack of sand and water flows across the area because of existing flood control facilities. In response to input from the California Department of Fish and Wildlife (C D F W), the initial design concepts included the preservation of a large central portion of the Neighborhood Priority Area for possible restoration as natural habitat. Residential and commercial development were organized around this central habitat area on land deemed by C D F W to be of lower habitat value. In the fall of 2017, the City conducted four community meetings to solicit community comments on the initial planning concepts. Participants had many questions and concerns about the process and the preliminary concept, including the number and type of residential units proposed, particularly multi-family units, and the amount and type of commercial uses. In addition, there were concerns about fire safety and habitat associated with the configuration of open space in the heart of the neighborhood. Due to the level of concern, the City set aside the preliminary concept and conducted further outreach to better understand the priorities of the Rancho Cucamonga community. During 2018, the City gathered further input through community outreach efforts (i.e., two well attended community workshops, nine community popup events to engage the local community, small group meetings with various Home Owner Associations, on-line surveys including MetroQuest and FlashVote) to determine the next steps. T hese additional community meetings and surveys confirmed that (1) local control of this area was preferred by the community, and (2) some level of development under City zoning was acceptable. Respondents overwhelmingly supported local control through annexation and agreed that planning a new neighborhood would be the preferred method of providing local control to set the standard for high-quality development and cover the cost of habitat conservation. On May 16, 2018, the City Council directed staff to continue working with the community on a plan for neighborhoods and conservation in the northeastern area of the City. T he City identified a name for the future plan, the “Etiwanda Heights Neighborhood and Conservation Plan” (E H N C P or Etiwanda Heights Plan), to reflect the intent to balance community priorities in the rural northern portion of the planning area and appropriate development in the southern neighborhood area. In the summer of 2018, the City hosted a community-based planning process to learn more about priorities and how to best balance them. T he extensive community engagement process included small group meetings, popup events, an online survey, and a large, well-attended public open house where attendees provided feedback on an initial concept plan. T he Etiwanda Heights Plan is being developed in response to the community feedback received during this period. B. Contract Funding: Previous Funding for the Etiwanda Heights Plan includes the following: 1. On May 20, 2015, the City Council Approved a Professional Services Agreement (PSA), and a non-financial P SA Amendment No. 001, with ST P for $1,361,956 for consultant services and a 15% contingency of $204,293.00 for a total of $1,566,249.00. May 2015 to July 2017 · S T P and their consultant team were involved in the assessment and analysis of the project area including biology, hydrology, topography, geology of the area, as well as housing and traffic assessments and maps that were prepared as technical documents in support of the administrative record for preparation of the project Specific Plan and Environmental Impact Report (EIR). · S T P was also involved in numerous meetings with City Staff, including meetings with the Design Review Committee, Technical Advisory Committee, Planning Commission, and City Council. Additional meetings were held with the San Bernardino County Flood Control District (S BCFCD), U.S. Fish and Wildlife Service (US F WS), CDFW, Local Agency Formation Commission for San Bernardino County (L AF C O), Cucamonga Valley Water District (CVWD), Etiwanda and Alta Loma School Districts, Chaffey Joint Union High School District (CJ UHS D), and Chaffey College. · No final mapping or final documents were submitted to the City under this initial work effort as the Page 182 information prepared was part of the background investigation and site analysis intended as inputs to the Specific Plan and E IR. 2. On November 4, 2015, the City Council approved PS A Addendum No. 002, to increase funding for contract services to $1,495,926, to amend the Contract Scope of Services, and maintain a contingency of $70,323.00, without increasing overall funding for the project. T his addendum transferred $133,970 from the contingency balance to contract funding based on feedback from the US F WS and CDFW to survey the area for the federally-listed endangered San Bernardino Kangaroo Rat (S BK R). · T he project area underwent extensive evaluation to determine the presence of the SBKR. Over 5,000 trapping nights were conducted and no presence of the S BK R was found on-site. · No final mapping or final documents were submitted to the City during this phase of the work effort as this information was prepared to inform the site design and plan development through expanded and more detailed analysis of the planning area. 3. On July 19, 2017, the City Council approved PSA Addendum No. 003 with S T P for $951,497.11 to amend the Contract Scope of Services to provide additional sub-contract services. Under this Addendum S T P continued to provide project management, urban planning and design, and public outreach; Dudek prepared additional biological assessments, hydrologic assessments, and additional California Environmental Quality Act (CE QA) review; Michael Baker International was contracted to prepare the Tentative Tract Map (the $278,000 cost of this work is reimbursable from the S BCFCD); and Lisa Wise was contracted provide more detailed conservation and mitigation transfer/credit analysis. T his addendum increased total funding for contract services to $2,447,423.11, maintained the $70,323.00 contingency, and established a total funding of $2,517,746.11. July 2017 to June 2018 ST P continued with their analysis of the project site and the development of preliminary documents leading to the submittal of the draft Specific Plan to the City. Draft Specific Plan chapters were submitted in September 2017 and again in November 2017 for City to review. T he chapters submitted in September were to provide format and layout examples. T he chapters submitted in November were substantive, and Planning, Engineering, and Fire District staff provided comments on these draft documents. T hat plan was based on a conceptual neighborhood and conservation plan based on project objectives defined at the outset of work in May 2015, and refined through stakeholder meetings, extensive technical analysis, consultation with other public agencies, and study sessions with the Planning Commission and City Council. Based on community concerns expressed in the four public workshops held in the fall of 2017, City staff determined that additional public engagement and further plan refinement would be appropriate, and so directed the ST P team. In March and April of 2018 City staff and the S T P team set aside the previous plan and focused on the underlying drivers of a project for this area: · T hat San Bernardino County has a fiduciary duty to sell approximately 1,200 acres of surplus real estate for the best feasible price. · T hat the original impetus for this planning effort was for the City to lead the planning for the future of this area rather than leaving those decisions to the County. · T hat the City has long intended that the foothill area north of existing foothill neighborhoods and south of the San Bernardino National Forest would be largely conserved as open space and habitat, including small amounts of very low density, rural development consistent with that open space character. · T hat during the winter of 2017/2018 the City redirected the focus of the planning process to work more closely with community, requiring a redirect of consultant tasks. · T hat the City and community of Rancho Cucamonga now have the choice to lead this planning process or let the County do so. With this information as the basis for discussion, City staff conducted a series of meetings with community members and groups and a series of “flash vote” surveys to better understand community priorities, interests and concerns. T hrough these surveys, the community supported local control, but not additional taxes to pay for conserving the entire area, and therefore favored a moderate level of neighborhood development in the southerly portion to pay for conservation in the northerly portion. At the May 16, 2018 City Council meeting, staff presented the results of the community outreach efforts Page 183 (i.e., two well attended community workshops, nine community popup events to engage the local community, small group meetings with various Home Owner Associations, and on-line surveys including MetroQuest and FlashVote) the Council directed that staff and the S T P team continue to engage the community to explore the alternatives and produce a new plan that balances limited, high quality neighborhood development, with as much open space conservation as feasible. June 2018 Based on the direction from the City Council on May 16, 2018, and based on the departures of key staff from several S T P team member firms, strategic changes to the ST P team were discussed and decided upon as part of a comprehensive re-scoping of the planning effort to meet the new project objectives as directed by the Council. Team refinements included: · T he addition of Susan Harden to the team to guide and lead the new public engagement process, supported by public engagement staff of Michael Baker International. · T he addition of Crabtree Group to the team, taking over primary responsibility for conceptual civil engineering design for the plan from Michael Baker, whose engineering lead had moved to another firm. Crabtree specializes in high quality, walkable, neighborhood design, including authentic rural, semi-rural, and traditional California neighborhoods. · T he addition of Developers Research and Meyers Research to the team to prepare more sophisticated cost estimates, residential market analysis and dynamic proforma tools in response to the community and Council interest in ensuring that the Plan enables a feasible project without allowing more development than necessary. · T he addition of Meridian Consultants to the team, taking over responsibility for the E IR from Dudek, as Dudek lost a key staff member responsible for preparing the EIR. Meridian specializes in complex neighborhood and conservation plans and annexations, including extensive experience in the Inland Empire and desert communities and has many years of experience collaborating with S T P. Dudek remains on the team for biological and cultural resources consulting. In addition to adjusting the team composition and assignments, the ST P team worked on the following primary tasks: · Preparing an updated scope of work in response to Council direction. T his included a comprehensive review of work and work products prepared to date. T his was a collaborative and iterative process working with existing and new team members and City staff. · Reviewing and updating a draft existing conditions report, which had been prepared previously from the point of view of achieving the 2015 project objectives. It was edited extensively to recast the discussion to align with Council redirection. · Defining the appropriate community engagement process by which the Council’s direction to bring a “community-based plan” back to them in September would be achieved. T his work included intensive, collaborative, iterative work by the ST P team and City staff. · Developing a set of three high level conceptual alternative plans that might represent a feasible balance of neighborhoods and conservation for use in the public engagement process and in a parallel process of feasibility analysis. · Working as a team – including S T P, Crabtree, Dudek, LWC, Fehr & Peers, and City staff – to evaluate the major cost factors associated with infrastructure, grading, construction, financing, habitat mitigation, and related costs – to support the updating of the potential feasibility of the conceptual plan alternatives. · Bi-weekly team meetings, conference calls, and other correspondence with City staff to coordinate these efforts and ensure that they are responsive to Council direction as to plan outcomes and timing. July 2018 T he work initiated in June continued, including the following primary activities: · Refining and revising the previously nearly complete static proforma model to support initial public engagement discussion of alternatives while the more detailed cost data necessary to support the new dynamic model were being developed. · Refining the conceptual plan alternatives for use in initial small group meetings, pop-up Page 184 engagement, and online community surveys. · Refining the schedule of engagement activities and connecting with interested groups for small group meetings and interviews. · Continuing to refine and update the existing conditions reports/analysis to ensure that it represents an objective base of information on which the planning team, public and decision makers can rely in on-going evaluation of alternatives and preparation of the new plan. · Integrating Developers Research into the team to begin preparation of more detailed cost data and dynamic proforma. · Bi-weekly team meetings, conference calls, and other correspondence continued with City staff to coordinate efforts to ensure maintenance of schedule, community dialog and iterative development and refinement of Plan alternatives. August 2018 · Additional stakeholder meetings, pop-up events, and MetroQuest online surveys were conducted to gather and collate community priorities and preferences in response to the presented plan alternatives. · Based on initial feedback from the feasibility testing, the conceptual plan alternatives were refined for use in pop-up and online engagement. · Community design concepts and illustrative imagery responsive to on-going community input were developed for use in subsequent rounds of pop-up, small group and online engagement, and community surveys. · Meyers Research was added to the team to provide updated, finer grained and more locally calibrated market data and absorption estimates to feed into the dynamic proforma. T he market data provided by Meyers Research will assist in determining the minimum level of development necessary to to make the Etiwanda Heights Plan feasible. September 2018 · An additional community survey was completed to provide a basis for determining a recommended alternative for presentation in the September 21 Community Open House event. · T he outreach team summarized and organized the community responses from engagement activities from March through August to inform a recommended alternative. · Based on community response, the team developed, refined and illustrated the recommended alternative for presentation and discussion in the Open House. · T he engagement team planned and advertised the Open House to assure the broadest possible community participation. · T he team conducted the Open House on September 21, 2018, and gathered and organized community responses, preferences and priorities. ANALY S IS: T he E tiwanda Heights P lan project team led by S T P as the prime consultant with Meridian C onsultants, C rabtree Group, Michael B aker I nternational, S usan Harden, Q3 C onsulting, Developers R esearch, and Meyers Group, et al, as sub-consultants. T he sub-consultants provide supporting environmental, engineering, f easibility and market analysis documentation. T he proposed A ddendum No. 004 to the P S A (Attachments 1 and 2) outlines all work to complete the necessary components for the E tiwanda Heights Plan and requests an additional allocation of $514,456.31, including $489,958.39 for additional professional services and a 5% contingency of $24,497.92. The contingency will be used only as necessary to cover unforeseeable, out of scope tasks only if they are approved and authorized by the C ity Manager. T he additional appropriation is necessary because of the extensive public outreach and community engagement that occurred in the fall of 2017 and the spring and summer of 2018, which resulted in revisions to the previous plan prepared under the initial appropriation. Proposed changes to the scope of work and budget include the following: · S argent Town Planning is the prime consultant responsible f or project management, urban Page 185 planning and design, and public outreach of the Etiwanda Heights P lan. A dditional work by S T P is related to the increased complexity of the environmental mitigations, and the coordination of the technical work related to the additional environmental, engineering, and market analysis components. Additionally, S T P will need to revise the 2017 draft Specific P lan to ref lect the new community-based Etiwanda Heights Neighborhood and C onservation P lan. · Meridian C onsultants will take over responsibility for completing the E I R . Dudek Consultants will continue to lead the biological and cultural resources analysis f or the project, including allowance for coordination with Meridian as the E I R is completed. · C rabtree Group will provide civil engineering design services, with input and collaboration through the public engagement process. · Michael Baker I nternational to provide support f or the public re-engagement process. · Susan Harden, I nc. to provide planning and public engagement assistance. · Q3 Consulting to provide planning, analysis, design, and management of comprehensive flood control and storm-water related projects. · Developers Research to advise the S T P economic team and to prepare and deploy a dynamic proforma model to help ensure the feasibility analysis is based on current, local cost inf ormation. · Meyers Research will collaborate with S T P and Developers Research in ref ining the modeling of the projected economic performance of the plan. C onducting the extensive community outreach, developing new plan alternatives, and more precisely analyzing economic feasibility of a community-based plan exhausted much of the consulting team's budget for completing the Specific P lan, technical studies, and E I R. Additionally, much of the initial draf t S pecif ic Plan and environmental impact technical analysis will require revision to address the revised plan. T he proposed addendum to the P S A and scope of work and budget will enable S T P to complete the Etiwanda Heights P lan and all related components. Upon approval of this P S A Addendum, the consultant team is prepared to undertake the identif ied work to complete the Etiwanda Heights Plan. I n November, 2018, the existing conditions analyses were published to the plan webpage. A dditionally, the Notice of P reparation (NO P ) for the E tiwanda Heights Plan was reissued on D ecember 4, 2018, f or a 45- day comment period and the City will accept comments through J anuary 21, 2019. T he E I R Public Scoping Meeting was held at the D ecember 12, 2018, P lanning Commission meeting and the C ommission received initial feedback on the NO P. E xisting conditions reports and details of the NO P can be f ound on the E HNC P link on the City webpage (www.cityofrc.us/etiwandaheights). FISCAL IMPACT: T he fiscal impact of the plan preparation is expected to be neutral as the C ity will recover all costs of preparing the plan through a specific plan maintenance fee which will be paid to the C ity by the f uture development of the area. Additionally, there will be further analysis of project impacts through a F iscal I mpact A nalysis and F easibility S tudy prepared as part of the overall Etiwanda Heights proposal. COUNCIL GOAL(S) ADDRE S S E D: T he C ity C ouncil established a Mid- and L ong-R ange P lanning G oal to analyze a portion of the C ity’s Sphere of I nfluence area to identify development, mitigation, preservation, and annexation potential. T he Etiwanda Heights P lan is being prepared to address this goal f or 4,088 acres within the City’s S phere of I nf luence. AT TAC HM E NT S : D escription Attachment 1 - Sargent Town Planning Proposal Attachment 2 - Sargent Town Planning F ee Proposal Page 186 706 South Hill Street, 11th Floor | Los Angeles, CA 90014 | 213.599.7680 | www.SargentTownPlanning.com 8 November 2018 Matt Burris, Deputy City Manager City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 via email Matt.Burris@cityofrc.us Re: Etiwanda Heights Neighborhood and Conservation Plan (EHNCP) (Formerly known as the North Eastern Sphere Annexation Proposal or NESAP) Professional Services Proposal Dear Matt, Following the public engagement of late 2017 and 2018, and the direction provided by City Council at their meeting of May 16, and per your request, Sargent Town Planning and the consultant team (STP Team, or Team) redeployed to reengage the public and collaborate with City staff in preparing a revised framework plan for this project. Our services from 1 June through 30 September did result in the definition of such a plan, and are summarized in a separate status report document, also dated 7 November 2018. As you know, as of February 2018 – when it became clear that a new conceptual/framework plan would be required, on which to base a specific plan, environmental impact report (EIR), and annexation – we had completed a good deal of work a draft specific plan and draft EIR based on the previous conceptual/framework plan. Moving forward now, we propose to utilize the remaining budget previously allocated, plus an additional amount now requested, to complete the Plan, revising and completing those partial draft documents, based on the new conceptual/framework plan developed through the community engagement process of the last few months. We outline below our recommendations for completing the Plan as efficiently and effectively as possible. The proposed fee allocations for these services are summarized in the attached spreadsheet, as is the proposed schedule for project completion. PROPOSED TEAM ADDITIONS Per our recent discussions, we have made the following additions to our consultant team (Team) and some reassignment of responsibilities. Factors precipitating these changes include key personnel having left team member firms and shifts in the nature of the plan based on community input and Council direction. These changes have been made in close consultation with you and your staff, and are listed here for the record. Meridian Consultants: We have asked Meridian Consultants to take over responsibility for the Environmental Impact Report (EIR). They have extensive experience with environmental review for Attachment 1 Page 187 2 of 13 master planned communities and annexations, deep experience in the Inland Empire, and many years’ experience collaborating with us. They share office space with us in Los Angeles which we believe will be very helpful in coordinating our efforts and collaborating seamlessly. They have provided us with a proposed scope of services, to complete the EIR – incorporated herein – for a very fair fee. We recommend that Dudek Consultants continue to lead the biological and cultural resources analysis for the project, including allowance for coordination with Meridian as the EIR is completed. Crabtree Group: We have asked Crabtree Group to provide civil engineering design services for the new plan that we have been preparing, with input and collaboration from them through the public engagements process and going forward. Crabtree Group specializes in engineering design for high quality neighborhoods, including authentic rural, semi-rural, and traditional California neighborhoods. The Crabtree Group is led by Paul Crabtree, PE. Paul works throughout the country and internationally on such projects and is based in Ojai. They are currently collaborating with us on other projects and we believe their scope of services – submitted separately for your records – represent a good value for the Plan and for the City. Michael Baker International: Our recommendation that Crabtree take over responsibility for civil engineering for the Plan is based on Crabtree’s very specific skills, his economical approach to such assignments, and on the fact that Jim Sinnema – Michael Baker International’s project manager for their civil engineering work on the project – as well as his boss both recently left Michael Baker International. With your agreement, we have redeployed a portion Baker’s remaining fee for this project too retain he services of Baker’s distinguished public engagement group – led by Susan Harden and Siri Champion – to support the public reengagement process just completed. Susan Harden: Upon learning that Susan Harden was no longer employed by Michael Baker International, we made arrangements for her to remain on the team to provide her unique expertise as a contract employee to Sargent Town Planning. Q3 Consulting: Q3 is a new firm, one of the principals of which is Tom Ryan, who had been leading the hydrology analysis and design prior to recently leaving Dudek. We do not currently see a specific scope of work for them, but want to let you know that they are available to us if necessary. Developers Research: We have asked this firm to the team to consult with and advise our economics team, to prepare and deploy a dynamic proforma model to help us ensure that the feasibility analysis is based on current, local cost information. In addition to working in this field regionally and nationally they have previously developed similar cost data and proforma models for adjacent and nearby housing developments. Meyers Research: We have also added Meyers Research to the team to collaborate with us and Developers Research in refining the modeling of the projected economic performance of the Plan. Their broad – and very specific local – experience in residential market assessment brings to the team the data and skills necessary to successfully complete this plan. Our scope prior to adding Developers and Meyers Research to the team had included evaluation of that performance with a static proforma model. Now that the City Council directed that the product mix be skewed to larger lots and that the quantities of development be no more than what is required to define Page 188 3 of 13 a feasible development project that provides the County with a reasonable but moderate land residual, value it is necessary to develop a dynamic proforma model that takes into account a finer grained product mix, and the effects of product absorption rates, phasing strategies and financing costs. PROPOSED SCOPE OF SERVICES The services outlined below describe the continuation of our team’s work to date on this plan, specifically from 1 October 2018 forward. Tasks 1, 2, 3.1 and 3.2 are mostly complete with limited work remaining as noted below. The task structure presented here reflects the reinitiation of work as of June 2018, based on new/clarified direction from the City Council in May. Work completed in the June through September time period is described in our separate 6 November status report. It is worth noting that while that work is being billed against the remaining balance in our existing contract, that work was outside the scope of our current agreement. So the additional fees being requested are allocated for two major purposes: a) backfilling the budget by the cost of those out-of-scope services, and b) increasing the budget to provide for reworking and completing the previous partially completed documents, plus additional meetings, coordination and project management to successfully complete your Plan. Task 3.3 is the current focus of our team’s efforts, clearly defining the conceptual plan and systems that the specific plan and EIR will be prepared to implement. Task 1: Project Re-Initiation Task 1.1 – Finalize Existing Conditions Report: This task is nearly complete, but a small amount of time is allocated to completing final review and edits. Deliverables: A set of background reports on key topics including physical setting, environmental setting, transportation setting and others. Task 1.2: Finalize Community Engagement Plan: This task was completed in July. Further community engagement will be led by the City’s in-house team. Task 1.3: Feasibility Testing: Over the summer, LWC worked with us to complete the static proforma to inform public engagement work. Subsequently Developers Research and Meyers Research completed a dynamic proforma and enhance housing market analysis. Going forward they will update and refine that model based on the final conceptual/framework plan that is the basis for the Specific Plan. Deliverables: Updated cost estimates and dynamic proforma, based on the project description/development program selected by City staff for the Specific Plan and EIR. Task 1.4: Meetings and Coordination with City Staff: These are on-going bi-weekly meetings/ conference calls plus. Task 1.X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Page 189 4 of 13 Task 2: Community Engagement Tasks 2.1 – 2.4: Community Engagement and Support: Our team provided strategic advisement and support for community outreach and engagement in the June-September 2018 time period. That work is complete. Engagement going forward will be led by the City’s in-house engagement team, supported by materials produced by STP. Services will include STP attendance as a community open house in which public comment on the Draft Specific Plan will be sought. Task 2.X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Deliverables: Presentations, display boards and collateral materials. Task 3: Updated Framework Plan Task 3.1 – Alternatives and Range of Types: This task was completed in August and September. Task 3.2 – Staff and Technical Advisory Committee Meetings: Team members will meet and hold calls with City staff as necessary and will attend a TAC meeting to receive input and direction on the updated Framework Plan. Task 3.3 – Preferred Alternative Framework Plan: We will refine the Framework Plan based on City staff/TAC input and prepare a refined Framework Plan in PowerPoint format. The Plan will include a summary of each zone/character area including plan vignettes and precedent photos, updated illustrations of street and public space types, and tabulations of the development capacity, lot size mix, and development types in each. It will be similar in extent and detail to previous Planning Commission and City Council workshop presentations. Services provided in preparing this plan will include additional modeling by and consultation with the Developers Research/Meyers Research team, with the Meridian environmental team, and with Crabtree Group and Fehr & Peers on the infrastructure side. Deliverables: A Framework Plan presentation including public realm and circulation framework, land use/zoning designations, development capacity tabulations by sub-area, illustrations and precedent images to convey the design intent, and short narratives describing the rationale for the plan and describing its major elements. It will also include updated economic and fiscal feasibility information and habitat mitigation information based on the analysis begun in Task 2. This will be delivered primarily in PowerPoint format. Task 1.X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Page 190 5 of 13 Task 4: Specific Plan Preparation Task 4.1 – First Administrative Draft Specific Plan: Based on the Framework Plan as refined based on input and direction in Task 3.3 – and utilizing previously prepared materials that were part of the partial draft specific plan in early 2018 – the Team will prepare a First Administrative Draft Specific Plan. The detailed outline of the Specific Plan will be determined after the Framework Plan is clearly defined, and in close consultation with City staff. We anticipate the structure and organization of the plan to be approximately as follows: • Chapter 1 – Vision • Chapter 2 – Context • Chapter 3 – Conservation • Chapter 4 – Neighborhood Development • Chapter 5 – Development Code • Chapter 6 – Infrastructure • Chapter 7 – Implementation Task 4.2 – City Review: We will respond to questions and conduct calls and screen-shares as City staff reviews the draft Plan, and will attend a half-day review meeting at City Hall. That meeting might be a TAC meeting or a series of departmental meetings. Task 4.3 – Second Administrative Draft Specific Plan: Based comments and direction received we will prepare a Second Draft Plan and submit it for City review. Task 4.4 – City Review: We will respond to questions and conduct calls and screen-shares as City staff reviews the draft Plan, and will attend a long review meeting at City Hall. That meeting might be a TAC meeting or a series of departmental meetings. Task 4.5 – Screencheck Public Draft Specific Plan: Based on comments and direction received we will prepare a Screencheck Public Draft Plan and submit it for City review. Task 4.6 –Public Draft Specific Plan: Based comments and direction received we will make minor corrections and deliver the Public Draft Specific Plan to the City. Task 4.7 – Planning Commission and City Council Study Sessions: We will assist City staff in preparing presentations for and leading two Planning Commission Workshops and one City Council workshop. These will provide an opportunity for review and discussion of the Draft Plan, for the Commission and Council to provide recommendations and direction, and for additional public input. Task 4.8 –Public Hearing Draft Specific Plan: Based comments and direction received we will make minor corrections and deliver the Public Hearing Draft Specific Plan to the City. Task .4X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Page 191 6 of 13 Deliverables: Drafts of the Plan and the Final Plan will be delivered as high- and/or low- resolution PDFs, suitable for printing or publishing on the web, respectively. For public workshops PowerPoint presentations will be prepared and presented. Task 5: EIR Preparation This Scope of Work (SOW) is organized to follow the environmental review process as defined in the California Environmental Quality Act (CEQA) and CEQA Guidelines. All work products to be provided by Meridian Consultants are identified below along with the approach and methodologies to be used for the following tasks: Task 5.1: Update 2015 Existing Conditions Report: Meridian Consultants will review and update the Existing Conditions Report prepared in 2015 for the annexation planning area. The sources of information for each topic addressed in this report will be reviewed to determine if the information is current, and this information will be updated as needed. In addition, this report will be updated to reflect the information contained in the April 2017 Rancho Cucamonga Sustainable Community Action Plan, which addresses transportation and mobility, greenhouse gas emissions, energy efficiency, water and wastewater, and other topics. The focus of this review and update will be to provide an updated base of information for incorporation into the Administrative Draft EIR. Task 5.2: Prepare Notice of Preparation: Meridian Consultants will prepare a revised Notice of Preparation (NOP) for the EIR containing all information required by Section 15082 of the CEQA Guidelines. A detailed narrative project description with sufficient maps, plans, and other graphics to fully define the project and its location will be provided with the NOP. A description of the potential impacts and proposed analysis for each topic will be added to provide additional information to public agencies and other parties reviewing the NOP. Meridian Consultants will submit a draft of the NOP for review by the City, revise this draft in response to any comments, and prepare and distribute the finalized NOP for the required 30- day review period to all parties on the distribution list compiled for the September 2017 NOP with any additions or updates provided by the City. Meridian Consultants will moderate a scoping meeting for the City during the 30-day NOP review period. A PowerPoint Presentation will be prepared by Meridian Consultants for use at the scoping meeting. Task 5.3: Prepare Administrative Draft EIR: Meridian Consultants will prepare an Administrative Draft EIR for review by the City. The PEIR will evaluate the potential environmental effects of all discretionary actions the City of Rancho Cucamonga, acting as Lead Agency, and any actions that will require approval by Responsible Agencies as defined by CEQA. Specifically, the PEIR will provide all information needed by the Local Agency Formation Commission of San Bernardino County to support review of the annexation of the plan area to the City and the findings required for approval of the annexation by the California Government Code. Based on the 2017 NOP, a full scope PEIR will be prepared addressing all topics identified on the standard CEQA Initial Study checklist: Page 192 7 of 13 • Aesthetics • Agricultural & Forestry Resources • Air Quality • Biological Resources • Cultural Resources • Geology & Soils • Greenhouse Gas Emissions • Hazards & Hazardous Materials • Hydrology & Water Quality • Land Use & Planning • Mineral Resources • Noise • Population & Housing • Public Services (including Recreation) • Transportation & Traffic • Utilities & Service Systems • Energy Conservation The approach and contents of each of the major sections of the EIR are described below: Introduction - This section will be provided as a courtesy to the reader who may have little or no experience in reading an EIR. The purpose of an EIR will be defined, with references to the CEQA Guidelines and statutes, as appropriate. The format and content of the EIR will be explained. Standards for EIR will be briefly discussed. The environmental review process, as it is being administered for this project by the City of Rancho Cucamonga, will also be explained. Executive Summary - The Executive Summary will be prepared in accordance with CEQA requirements and will include a summary of the proposed project, project background, discussion of any known areas of controversy, and a summary of project alternatives. A summary of potentially significant impacts, mitigation measures, and residual impacts after mitigation will also be provided. Project Description - The Project Description will address all items required under CEQA including project location, project objectives, project characteristics, the intended uses of the EIR, and a list of all other related environmental review and consultation requirements. The Project Description will clearly define all characteristics of the project components based on the draft Specific Plan and related information. Environmental Impact Analysis - Each topical section will follow a master format designed to demonstrate CEQA compliance and increase the ability of the public to understand the information in the EIR. Each section will be organized as follows: • Existing conditions will be described for each topic based on the information in the updated Existing Conditions Report. Relevant regulations and policies will be identified and discussed. Page 193 8 of 13 • Thresholds of significance will be described to allow the reader to understand the significance of each identified impact. • Project impacts will be identified and discussed by type of impact, based on factual evidence. • Cumulative impacts will be identified and discussed. Consistent with Section 15130 (b) of the State CEQA Guidelines, cumulative impacts will be assessed for each topic based on either a list of related projects or a summary of projections in a planning document such as the City’s General Plan, Sustainable Community Action Plan, and SCAG Regional Transportation Plan/Sustainable Communities Strategy. The most appropriate method will be used for each topic based on the availability and relevance of information. • Mitigation measures for each impact identified as significant will be identified and discussed. • Conclusions regarding the significance of each impact after mitigation will be presented. The conclusions will be presented in a form that can be easily incorporated into the required CEQA Findings of Fact for each significant impact. Meridian Consultants will prepare Air Quality, Greenhouse Gas Emission, and Noise technical analysis and corresponding sections for the EIR. Meridian Consultants will assess potential air quality impacts associated with the project in conformance with the guidelines of the South Coast Air Quality Management District (SCAQMD). Baseline air quality information presented will describe the climate and meteorological conditions in the project area, applicable federal and state air quality standards, existing local and regional air quality, and the extent of the affected air basin. The quantitative analysis of potential air quality impacts associated with construction activities and operations will address construction equipment, fugitive dust, energy use, vehicle trips, the application of paint and other architectural coatings, and the increase in emissions associated with traffic generated by the project based on emissions modeling completed with the CalEEMod land use emissions computer model. Meridian Consultants will compare the project emission to the SCAQMD thresholds and determine impacts as well as mitigation measures to reduce impacts. Meridian Consultants will also estimate greenhouse gas emissions that would result from the development that would be permitted by the specific plan using the CalEEMod land use emissions computer model. Analysis of the significance of greenhouse gas emission impacts will be evaluated in accordance with the CEQA Guidelines by assessing the consistency of the project with the applicable policies and programs reduce greenhouse gas emissions including the City’s Sustainable Community Action Plan, relevant San Bernardino Council of Governments policies and programs, and the latest Southern California Association of Governments RTP/SCS. The noise section will identify and address existing City of Rancho Cucamonga plans and policies that currently govern construction, stationary source, and mobile noise and. To document existing conditions, Meridian Consultants will conduct noise monitoring at up to 4 locations in the project Page 194 9 of 13 area to determine ambient noise levels. Roadway noise modeling will be completed based on existing and projected future traffic volumes in the new traffic analysis being prepared by the traffic engineer. The Federal Highway Noise Prediction Model (FHWA) will be used to provide Community Noise Equivalent Levels (CNEL) contours within the Project site. The Aesthetics section will address the potential impact of the project on the scenic views, visual resources within the project site, and the existing visual character of the area will be addressed based on the land use plan and related development and design standards in the specific plan. The Agricultural and Forestry Resources section will address the potential effect of the project on farmland identified on the State Important Farmland Maps or zoned for agricultural use or land meeting definition of forest land in the Public Resources Code. The information in the Existing Conditions report will be updated as necessary and incorporated into this section of the EIR. The Biological and Cultural Resources sections will be primarily based on the technical reports for these topics prepared by Dudek. The Biological Resources section will address the potential for the proposed project to result in significant impacts to biological resources that would have a substantial adverse effect on any species identified as listed, candidates for listing, sensitive, or other species of concern, such as raptors; riparian habitat or other sensitive natural plant community; federally protected wetlands as defined by Section 404 of the Clean Water Act; and wildlife movement corridors. The potential for the proposed project to substantially impact or interfere with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors or to impede the use of native wildlife nursery sites will also be addressed. The Cultural Resources section will address existing conditions, potential impacts to historic, archeological, and paleontological resources, and any measures to mitigate potential impacts. Meridian Consultants will support City staff and the project team as needed with the tribal consultation required by SB 18 and AB 52. The Geology & Soils section will be based on the information in the Existing Conditions report and any other available published information and will address the potential for existing soils and geology conditions within the development area to expose people or structures to substantial adverse effects as a result of local and regional seismic events, including impacts associated with fault rupture, strong ground shaking, or seismically-induced ground failure. The Hazards & Hazardous Materials section of the EIR will address the potential for past use or contamination of property within the planning area based on the information in the Existing Conditions report and an updated search by Meridian Consultants of lists of hazardous materials sites compiled pursuant to Government Code Section 65962.5 as referenced in the CEQA Guidelines. The Hydrology & Water Quality section will address changes to existing drainage patterns within the specific plan area and potential impacts to water quality will be based on the information on Page 195 10 of 13 the Existing Conditions Report and specific plan. This section will provide a full regulatory setting discussion to clearly identify the applicable regulations from all local and regional agencies. Potential water quality impacts from runoff from during construction and after development will be assessed based on the requirements of the current general National Pollutant Discharge Elimination System (NPDES) Permits issued by the Santa Ana Regional Water Quality Control Board. The Land Use & Planning section will address the consistency of the proposed annexation and specific plan with applicable land use plans and planning policies, and the compatibility of the proposed uses with surrounding land uses. Applicable land use designations and policies will be identified and described based on the Existing Conditions Report and specific plan, including the City of Rancho Cucamonga General Plan and applicable San Bernardino County Local Agency Formation Commission policies on annexation of land within a City’s Sphere of Influence. Based in the information contained in the Existing Conditions Report and other available published information, the potential impact of the project on Mineral Resources will be addressed in the EIR. The primary resource available within the project area are sand and gravel deposits. The consistency of the growth associated with implementation of the proposed specific plan with adopted local and regional growth projections will be evaluated in the Population & Housing section of the EIR. Meridian Consultants will prepare the Public Services section and based on the information in the Existing Conditions Report and specific plan and any additional information provided by the City of Rancho Cucamonga to assess the potential impacts of the development that would be allowed by the proposed specific plan on the following services and facilities: • Fire Services • Sheriff Services • Schools • Parks Where impacts are identified mitigation measures for any significant impacts will be developed with the City for inclusion in the Draft EIR. Meridian Consultants will summarize information from the traffic impact analysis to be prepared by Fehr & Peers to address potential traffic, transportation, and circulation impacts in the Transportation & Traffic Section of the EIR. This section will address existing conditions and impacts on traffic conditions at the study intersections, localized circulation patterns, and pedestrian and bicycle circulation and safety. The existing conditions data presented in the traffic impact analysis for the intersections, roadway segments, and SR-210 freeway mainline segments and freeway ramp junctions addressed in the study will be presented. Specifically, existing traffic volumes, intersection configuration, traffic Page 196 11 of 13 control devices, transit routes, and bicycle/pedestrian facilities within the study area will be addressed. Existing intersection and freeway operating conditions will be presented. The trip generation estimate developed for the proposed uses will be presented along the projected trip distribution and the impact on intersections and freeway ramps and segment. Measures identified to mitigate impacts will also be incorporated from the traffic study. Meridian Consultants will prepare the Utilities & Service Systems section and based on the information in the Existing Conditions Report and specific plan and any additional information provided by the City of Rancho Cucamonga to address potential impacts to the following utility services: • Wastewater Collection and Treatment • Water Delivery and Supply • Solid Waste • Electricity/Natural Gas. Based on the size of the development area, it is assumed a Water Supply Assessment will be prepared as required by Section 15155 of the CEQA Guidelines and provided for incorporation into the EIR. The Energy Conservation section of the EIR will address will result the potential for the development that would be the proposed specific plan in significant environmental effects due to wasteful, inefficient, or unnecessary consumption of energy. The consistency of the project with the Rancho Cucamonga Sustainable Community Action Plan will be the foundation of this analysis. Alternatives - CEQA requires an EIR to evaluate the comparative merits of a range of reasonable alternatives to a project that could feasibly attain the basic objectives of the project and avoid or lessen the significant impacts of the project as identified in the EIR. Evaluation of a “No Project” alternative is also required. Alternatives are selected based on their potential to avoid or lessen any significant impacts associated with the Project while still meeting basic project objectives. The environmentally superior alternative must also be identified as part of this analysis. This scope of work includes sufficient hours to allow for a comparative qualitative analysis of the “No Project” alternative and up to three additional alternatives developed in consultation with the project team and City staff. Other Required Sections and Appendices - The EIR will include all other sections required under the CEQA Guidelines, including Growth Inducing Impacts, Significant Irreversible Environmental Changes, a list of organizations and persons involved in the preparation of the EIR, and list of references and persons consulted as part of the EIR analysis. The appendices will include all technical studies and other items related to the EIR, such as the NOP and comment letters on the NOP. Task 5.4: Prepare Public Draft EIR: Meridian Consultants will meet with City staff to receive the City’s comments on the Administrative Draft EIR, review these comments with the project team, and revise the Draft EIR to incorporate the comments and requested information. Meridian Page 197 12 of 13 Consultants will also prepare the Notice of Availability and Notice of Completion, submit the Draft EIR to the State Clearinghouse for review by state agencies, and distribute the Draft EIR to other public agencies and parties on the City’s distribution list for this project. Task 5.5: Prepare Final EIR: Following the close of the 45-day public review period and the receipt of all comments on the Draft EIR, Meridian Consultants will compile, index and review all written comments and prepare responses to these comments for review by the City. After the responses to comments have been reviewed by the City, Meridian Consultants will revise the responses to comments and prepare the Final EIR document. The Final EIR will include a revised Executive Summary, a section containing corrections and additions to the Draft EIR, and the comments and responses. Meridian Consultants will also prepare the Mitigation Monitoring Program (MMP), findings for each significant impact of the project as required by Section 15091 of the CEQA Guidelines and, if required, a Statement of Overriding Considerations consistent with Section 15093 of the CEQA Guidelines, and a resolution for Certification of the Final EIR and adoption of the MMP, Findings and Statement of Overriding Considerations. Following approval of the project, Meridian Consultants will also prepare and file the Notice of Determination with the State Clearinghouse and San Bernardino County Clerk’s office to complete the environmental review process. Task 5.6: Attend Meetings and Public Hearings: Meridian Consultants will attend up to four (4) project meetings with City staff during the environmental review process and attend the Planning Commission and City Council hearings the on the EIR and Specific Plan. At these hearings Meridian Consultants will make presentations on the contents and findings of the analysis in the EIR and respond to questions on the EIR. Task 5.X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Task 6: Public Review and Adoption Hearings Task 6.1 – Planning Commission Hearings: We will assist City staff in preparing presentations for and attending up to two Planning Commission Hearings. Task 6.2 – City Council Hearing: We will assist City staff in preparing presentations for and attending up to two City Council Hearings. Task 6.3 – Final Specific Plan and EIR: Based comments and direction received we will make final changes and refinements and deliver the Final Specific Plan to the City. Task 6.X: Project Management and Team Coordination: We will keep our team’s work well- coordinated with City staff and the City’s other consultants through email, telephone and face- to-face communication. Page 198 13 of 13 Deliverables: The Final Specific Plan and EIR will be delivered as high- and/or low-resolution PDFs, suitable for printing or publishing on the web, respectively. For hearings PowerPoint presentations will be prepared and presented. Task 7: Annexation Support Task 7.1 – Preparation of Maps: This task was initially part of the STP scope, but now will be handled by the City through a separate contract. Task 7.2 – Meetings: STP will attend up to two meetings with City and LAFCO staff. We anticipate that these meetings will be at LAFCO’s offices, perhaps with a pre-meeting at City Hall, to review maps and reports in progress. Task 7.3 – Coordination: We will coordinate our Team’s services with those of the City’s project manager. Task 7.4 – Public Hearing: STP will assist the City in preparing a presentation for and in representing the project as a LAFCO public hearing. PROPOSED PROFESSIONAL FEES We proposed professional fees for the services described above are presented in the attached spreadsheet. We propose that this scope of services, fee proposal and schedule be made attachments to our existing professional services agreement via a contract amendment. The terms and conditions will remain unchanged. Page 199 PROFESSIONAL FEES PROFESSIONAL FEES (TOTAL COSTS) Task 1:Project (Re)Initiation Task 1.1 Finalize Existing Conditions Report $2,300.00 $- $- $1,080.00 $- $- $- $- $- $- $- $3,380.00 $- Task 1.2 Finalize Community Engagement Plan $- $- $- $- $- $- $- $- $- $- $- $- $- Task 1.3 Feasibility Testing $- $- $- $2,400.00 $- $- $- $- $- $- $- $2,400.00 $- Task 1.4 Meetings and Coordination with City Staff $- $- $- $780.00 $- $- $- $- $- $- $- $780.00 $- Task 1.X Project Management & Team Coordination $- $- $- $- $- $- $- $- $- $- $- $- $- 2,300.00$ -$ -$ 4,260.00$ -$ -$ -$ -$ -$ -$ -$ $2,300.00 $- $- $4,260.00 $- $- $- $- $- $- $- $6,560.00 -$ $- $- $- $- $- $- $- $- $- $- $- $- Task 2:Community Engagement Task 2.1 Pop-Up Engagement $- $- $- $- $- $- $- $- $- $- $- $- $- Task 2.2 Online Engagement $- $- $- $- $- $- $- $- $- $- $- $- $- Task 2.3 Small Group Engagement $- $- $- $- $- $- $- $- $- $- $- $- $- Task 2.4 Community Design Surveys $- $- $- $- $- $- $- $- $- $- $- $- $- Task 2.5 Public Open House(s) $- $- $- $- $- $- $- $- $- $- $- $- $- Task 2.X Project Management & Team Coordination $1,500.00 $- $- $- $- $- $- $- $- $- $- $1,500.00 $- 1,500.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $1,500.00 $- $- $- $- $- $- $- $- $- $- $1,500.00 -$ $- $- $- $- $- $- $- $- $- $- $- $- Task 3:Updated Framework Plan Task 3.1 Alternatives and Range of Types $ 20,800.00 $- $ 14,345.00 $1,000.00 $5,000.00 $- $- $- $- $7,500.00 $- $ 48,645.00 $- Task 3.2 Staff and Technical Advisory Committee meetings $ 12,600.00 $- $- $2,400.00 $- $5,700.00 $- $- $- $- $- $ 20,700.00 $- Task 3.3 Preferred Alternative Framework Plan $ 35,400.00 $- $ 43,500.00 $4,000.00 $5,000.00 $7,360.00 $- $- $- $ 10,000.00 $- $ 105,260.00 $- Task 3.X Project Management & Team Coordination $8,100.00 $- $- $- $- $- $- $- $- $- $- $8,100.00 $- 76,900.00$ -$ 57,845.00$ 7,400.00$ 10,000.00$ 13,060.00$ -$ -$ -$ 17,500.00$ -$ $ 76,900.00 $- $ 57,845.00 $7,400.00 $ 10,000.00 $ 13,060.00 $- $- $- $ 17,500.00 $- $ 182,705.00 -$ $- $- $- $- $- $- $- $- $- $- $- $- Task 4:Specific Plan Preparation Task 4.1 First Administrative Draft Specific Plan $ 67,600.00 $ 20,000.00 $ 37,500.00 $4,000.00 $- $- $- $- $- $- $ 12,600.00 $ 141,700.00 $- Task 4.2 City Review (First Admin Draft) $ 11,300.00 $- $- $- $- $- $- $- $- $- $- $ 11,300.00 $- Task 4.3 Second Administrative Draft Specific Plan $ 23,800.00 $7,000.00 $- $3,000.00 $- $- $- $- $- $- $- $ 33,800.00 $ 30,068.39 Task 4.4 City Review (Second Admin Draft) $8,000.00 $- $4,000.00 $- $- $- $- $- $- $- $- $ 12,000.00 $ 12,000.00 Task 4.5 Screencheck Public Draft Specific Plan $ 15,800.00 $- $- $2,000.00 $- $- $- $- $- $- $- $ 17,800.00 $ 17,800.00 Task 4.6 Public Draft Specific Plan $ 13,300.00 $5,000.00 $2,000.00 $1,000.00 $- $- $- $- $- $- $- $ 21,300.00 $ 21,300.00 Task 4.7 Planning Commission and City Council Study Sessions $6,200.00 $- $- $900.00 $- $- $- $- $- $- $- $7,100.00 $ 7,100.00 Task 4.8 Public Hearing Draft Specific Plan $8,000.00 $- $- $- $- $- $- $- $- $- $- $8,000.00 $ 8,000.00 Task 4.X Project Management & Team Coordination $ 19,700.00 $- $- $- $- $- $- $- $- $- $- $ 19,700.00 $ 19,700.00 173,700.00$ 32,000.00$ 43,500.00$ 10,900.00$ -$ -$ -$ -$ -$ -$ 12,600.00$ $ 173,700.00 $ 32,000.00 $ 43,500.00 $ 10,900.00 $- $- $- $- $- $- $ 12,600.00 $ 272,700.00 115,968.39$ $- $- $- $- $- $- $- $- $- $- $- $- Task 5:Environmental Impact Report (E.I.R) Preparation Task 5.1 Update 2015 Existing Conditions Report $3,600.00 $- $- $1,000.00 $4,400.00 $9,940.00 $- $- $- $- $- $ 18,940.00 $ 18,940.00 Task 5.2 Prepare Notice of Preparation $6,300.00 $- $- $- $ 15,000.00 $- $- $- $- $- $- $ 21,300.00 $ 21,300.00 Task 5.3 Prepare Administrative Draft E.I.R $9,600.00 $- $- $7,500.00 $ 142,250.00 $ 15,500.00 $- $- $- $- $- $ 174,850.00 $ 174,850.00 Task 5.4 Prepare Public Draft E.I.R $5,550.00 $- $- $1,500.00 $ 30,000.00 $- $- $- $- $- $- $ 37,050.00 $ 37,050.00 Task 5.5 Prepare Final E.I.R $5,550.00 $- $- $1,500.00 $ 20,000.00 $- $- $- $- $- $- $ 27,050.00 $ 27,050.00 Task 5.6 Attend Meetings and Public Hearings $4,500.00 $- $- $1,500.00 $ 10,000.00 $- $- $- $- $- $- $ 16,000.00 $ 16,000.00 Task 5.X Project Management & Team Coordination $ 12,100.00 $- $- $- $- $1,500.00 $- $- $- $- $- $ 13,600.00 $ 13,600.00 47,200.00$ -$ -$ 13,000.00$ 221,650.00$ 26,940.00$ -$ -$ -$ -$ -$ $ 47,200.00 $- $- $ 13,000.00 $ 221,650.00 $ 26,940.00 $- $- $- $- $- $ 308,790.00 308,790.00$ $- $- $- $- $- $- $- $- $- $- $- $- Task 6:Public Review and Adoption Hearings Task 6.1 Planning Commission Hearings $9,200.00 $- $- $850.00 $5,000.00 $- $- $- $- $- $- $ 15,050.00 $ 15,050.00 Task 6.2 City Council Adoption Hearings $9,200.00 $- $- $850.00 $5,000.00 $- $- $- $- $- $- $ 15,050.00 $ 15,050.00 Task 6.3 Final Specific Plan and E.I.R $ 10,000.00 $- $- $850.00 $5,000.00 $- $- $- $- $- $- $ 15,850.00 $ 15,850.00 Task 6.X Project Management & Team Coordination $6,700.00 $- $- $- $- $- $- $- $- $- $- $6,700.00 $ 6,700.00 35,100.00$ -$ -$ 2,550.00$ 15,000.00$ -$ -$ -$ -$ -$ -$ $ 35,100.00 $- $- $2,550.00 $ 15,000.00 $- $- $- $- $- $- $ 52,650.00 52,650.00$ $- $- $- $- $- $- $- $- $- $- $- $- Task 7:Annexation Support Task 7.1 Preparation of Maps $1,150.00 $- $- $- $- $- $- $- $- $- $- $1,150.00 $ 1,150.00 Task 7.2 Meetings $400.00 $- $- $- $- $- $- $- $- $- $- $400.00 $ 400.00 Task 7.3 Coordination $400.00 $- $- $- $- $- $- $- $- $- $- $400.00 $ 400.00 Task 7.4 Public Hearings $400.00 $- $- $- $5,000.00 $- $- $- $- $- $- $5,400.00 $ 5,400.00 Task 7.X Project Management & Team Coordination $200.00 $- $- $- $- $- $- $- $- $- $- $200.00 $ 200.00 2,550.00$ -$ -$ -$ 5,000.00$ -$ -$ -$ -$ -$ -$ $2,550.00 $- $- $- $5,000.00 $- $- $- $- $- $- $7,550.00 7,550.00$ $- $- $- $- $- $- $- $- $- $- $- $- Reimbursable Expenses $5,000.00 $- $- $- $- $- $- $- $- $- $- $5,000.00 $ 5,000.00 5,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5,000.00$ 5,000.00$ Fees per Firm 339,250.00$ 32,000.00$ 101,345.00$ 38,110.00$ 251,650.00$ 40,000.00$ -$ -$ -$ 17,500.00$ 12,600.00$ 832,455.00$ 484,958.39$ Reimbursable Expenses per Firm 5,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5,000.00$ 5,000.00$ Budgeted Fees and Expenses per Firm 344,250.00$ 32,000.00$ 101,345.00$ 38,110.00$ 251,650.00$ 40,000.00$ -$ -$ -$ 17,500.00$ 12,600.00$ 837,455.00$ 489,958.39$ GRAND TOTAL 837,455.00$ 489,958.39$ RECOMMENDED CONTINGENCY (10% Total Fees)48,995.84$ PROFESSIONAL FEES (Actual Costs) PROPOSED PROFESSIONAL FEES PROFESSIONAL FEES PROFESSIONAL FEES PROFESSIONAL FEES PROFESSIONAL FEES Reimbursable Expense Subtotal Task 6 Expenses (per firm) Task 7 Fee Subtotal (per staff member) Task 7 Fee Subtotal (per firm) Task 7 Expenses (per firm) Task 6 Fee Subtotal (per staff member) Task 6 Fee Subtotal (per firm) Task 3 Expenses (per firm) Task 4 Fee Subtotal (per staff member) Task 4 Fee Subtotal (per firm) Task 4 Expenses (per firm) Task 5 Fee Subtotal (per staff member) Task 5 Fee Subtotal (per firm) Task 5 Expenses (per firm) Task 1 Fee Subtotal (per staff member) Task 1 Fee Subtotal (per firm) Task 1 Expenses (per firm) Task 2 Fee Subtotal (per staff member) Task 2 Fee Subtotal (per firm) Task 2 Expenses (per firm) Task 3 Fee Subtotal (per staff member) Task 3 Fee Subtotal (per firm) Billing Rate (per hour) PROFESSIONAL SERVICES Meridian Consultants, Inc Environmental Review Dudek Consulting Biology & Cultural Resources Assessment Q3 Consulting Economics/Feasibility PROFESSIONAL FEES PROFESSIONAL FEES Prime | Urban Design & Public Outreach Sargent Town Planning Lisa Wise Consulting Economics Crabtree Group, Inc Civil Engineering Fehr & Peers Traffic & Circulation PROFESSIONAL FEES PROFESSIONAL FEES Susan Harden Public Outreach PROFESSIONAL FEES Michael Baker International Public Engagement Developer Research Economics/Feasibility PROFESSIONAL FEES Meyers Group Economics/Feasibility Attachment 2 Page 200 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:Tamara L . L ayne, F inance D irector S UB J E C T:C O NS ID E RAT I O N O F T HE AD O P T IO N O F AN AM E ND E D RE I M B URS E M E NT RE S O L UT IO N F O R T HE F I B E R O P T I C S P RO J E C T. RE COMMENDAT ION: I t is recommended that the City C ouncil adopt a resolution titled “A Resolution of the C ity Council of the C ity of Rancho C ucamonga D eclaring its I ntent to I ssue Tax-E xempt Bonds to B e Used to R eimburse the C ity for Expenditures P rior to the I ssuance of Tax-Exempt B onds and R epealing R esolution No. 18-110." BACKGROUND: At its September 20, 2017 meeting, the C ity C ouncil adopted the City’s Fiber Optic Master P lan that was prepared by Magellan A dvisors. T he Master Plan showed that the opportunity to provide gigabit broadband service is important not only in positioning the City f or f uture economic development, but to attract businesses and commerce into the C ity. As noted in the staff report, P hase 1 of the Master P lan incorporates several important objectives including: establish a formal memorandum of understanding with a private broadband provider to partner with the City in establishing and marketing the proposed broadband utility (approved by C ity C ouncil at its March 21, 2018 meeting); begin the first phase of the network design in repurposing existing assets and filling in gaps in our network infrastructure (in process); and implement a six-year capital investment plan in which the conduit gaps between the City and traf f ic conduits will be connected, interconnected to the C ity’s new data center and expanded the conduit infrastructure to key strategic areas throughout the City (in process). As noted in the November 7, 2018 staff report, in furtherance of the F iber O ptic Master P lan, the C ity plans to f inance the acquisition, design, construction, and equipping of a fiber optic network (the “P roject”) throughout the City. I t is proposed that approximately $13.5 million (representing P hase 1 of the Project) of the estimated $21.6 million aggregate price to acquire, design, construct and equip the P roject be funded from the proceeds of the proposed 2019 L ease R evenue Bonds (F iber Optic Network Project) (the “B onds”). A portion of the Bonds will be issued as tax-exempt obligations. T he C ity desires to preserve the right to reimburse itself f rom the proceeds of the B onds for payments made by the C ity to acquire, design, construct and equip the Project prior to the issuance of the Bonds. F uture phases of the project will be funded by accumulated revenues from future F iber Optic Network operations. Bond Counsel, B est Best & Krieger L L P, previously advised us that in order to satisfy federal tax requirements and maintain the tax exempt status of a portion of the Bonds sold, certain actions are Page 201 necessary where the C ity desires to reimburse its C apital R eserve F und f or capital expenditures made prior to the time that the actual f unds from the B onds become available. D esign work expenditures (“sof t” costs) which may be funded initially from such City’s C apital Reserve F und funds may be reimbursed with proceeds of the B onds under the authority of this R esolution. Capital facilities expenditures (“hard” costs), i.e., construction costs, incurred not more than 60 days prior to the adoption of the R esolution may also be reimbursed with proceeds of the B onds. Since the C ity anticipates using some proceeds of the B onds to reimburse the City’s C apital R eserve F und for capital expenditures f or the P roject, the C ity Council adopted R esolution No. 18-110 titled “A R esolution of the City Council of the C ity of R ancho Cucamonga Declaring its I ntent to I ssue Tax-E xempt Bonds to B e Used to R eimburse the C ity f or E xpenditures P rior to the I ssuance of Tax-E xempt B onds” at its November 7th meeting. T his resolution provided authorization f or the City to reimburse itself f or up to $2,000,000. ANALY S IS: Subsequent to the adoption of R esolution No. 18-110, it was determined that the authorization level would need to be increased from $2,000,000 to $11,500,000 to accommodate the award of a contract f or R C MU F iber – Outside P lant F iber Optic Network/F iber C onduit Construction that will be submitted f or C ity C ouncil approval on D ecember 19, 2018, as well as project expenditures incurred to date this fiscal year. Neither the anticipated costs for the P roject nor the amount of the proposed B onds have increased. R ather, the increase to the authorization level represents a change in the manner in which the contract will be awarded. I nstead of being awarded in incremental amounts, the f ull Project contract will be awarded at one time. Staf f recommends that the City Council adopt a R esolution to authorize this increase in the amount of R eimbursement E xpenditures due to the change in how the contract is being awarded. T he amount authorized for the reimbursement will correspond with the need f or the awarded contract amount. FISCAL IMPACT: T here is no overall net fiscal impact by this action; this resolution simply provides that the up-f ront expenses associated with the Project will be temporarily funded by the C ity's C apital R eserve F und and subsequently reimbursed with B ond proceeds when they are available. T he issuance of the 2019 L ease Revenue B onds is anticipated to be completed by the end of F ebruary 2019. Prior to that time, as the C ity Council approves various P roject-related contracts (including the award of contract on the December 19 Agenda), the cash to support the related contracts would be temporarily transf erred f rom the C apital R eserve F und to the F iber Optic Network Fund on an as needed basis. T he amount needed will not exceed $11,500,000. I n order to accomplish this, the following additional appropriation is being submitted for approval: 1025001-9711 Transf er Out-F iber Optic Network F und $9,500,000 1711000-8025 Transf er I n-C apital R eserve F und $9,500,000 Once the B onds are issued, the F iber Optic Network F und will reimburse the C apital R eserve F und f or the amount of cash actually transferred between the two funds in accordance with the Reimbursement R esolution approved by the City Council. Page 202 COUNCIL GOAL(S) ADDRE S S E D: T he implementation of the F iber O ptic Master P lan will enhance the C ity’s position as the premier community in our region by expanding the availability of high speed broadband services to businesses within the program’s service area. AT TAC HM E NT S : D escription Attachment 1 - R esolution Page 203 60285.00031\31442752.1 RESOLUTION NO. 18- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DECLARING ITS INTENT TO ISSUE TAX-EXEMPT BONDS TO BE USED TO REIMBURSE THE CITY FOR EXPENDITURES PRIOR TO THE ISSUANCE OF TAX-EXEMPT BONDS AND RESCINDING RESOLUTION NO. 18-110 WHEREAS, the City of Rancho Cucamonga (the “City”) desires and intends to finance the design, construction and acquisition of various capital improvements to establish and expand a fiber optic network for the City in furtherance of its municipal purposes (the “Project”); and WHEREAS, the City expects to cause the execution, delivery and sale of tax- exempt obligations such as bonds, in one or more series, for the purpose of providing financing for all or a portion of the Project in a principal amount of approximately $13,675,000 (the “Obligations”); and WHEREAS, the City expects to incur certain expenditures relating to the Project and to pay for such expenditures from the City’s moneys on hand prior to the execution of the Obligations (the “Reimbursement Expenditures”); and WHEREAS, the City reasonably expects to use a portion of the proceeds of the Obligations to reimburse the City for expenditures made prior to the date the Obligations are entered into: NOW, THEREFORE, BE IT RESOLVED and declared by the City of Rancho Cucamonga City Council as follows: Section 1. Declaration of Official Intent. The City hereby declares its official intent, subject to the further approval of this Council, to use up to $11,500,000 of the proceeds Page 204 60285.00031\31442752.1 -2- of the Obligations to reimburse itself for the Reimbursement Expenditures. It is intended that this Resolution shall constitute a declaration of “official intent” within the meaning of Section 1.150-2 of the Treasury Regulations promulgated under Section 150 of the Internal Revenue Code of 1986, as amended. Section 2. Other Approvals. The adoption of this Resolution shall not bind the City to proceed with execution and delivery of the Obligations until and unless all other necessary actions and approvals are taken or received in accordance with all applicable laws. Section 3. Resolution No. 18-110 is hereby rescinded. [Remainder of this page intentionally left blank.] Page 205 60285.00031\31442752.1 -3- Section 3. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this _____ day of _____________, 20__. AYES: NOES: ABSENT: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk Page 206 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:J ason C . Welday, D irector of E ngineering Services/C ity Engineer Trina Valdez, Management A nalyst I S UB J E C T:C O NS ID E RAT I O N O F A C O NT RAC T WIT H E L E C NO R B E L C O E L E C T RI C, I NC. IN AN AM O UNT O F $9,416,167, A 10% C O NT ING E NC Y F O R T HE RC M U F IB E R - O UT S ID E P L ANT F IB E R O P T IC NE T WO RK/F IB E R C O ND UI T C O NS T RUC T I O N, AUT HO RI ZAT I O N O F $500,000 F O R L AS T M IL E S E G M E NT S , AND AUT HO RI ZAT I O N O F AN AP P RO P RIAT IO N IN T HE AM O UNT O F $9,457,784 T O F UL LY F UND T HE P RO J E C T C O S T S IN T HE F IB E R O P T IC NE T WO RK F UND. RE COMMENDAT ION: Staf f recommends that the City Council: 1. Approve the plans and specif ications f or the R C MU Fiber - Outside P lant F iber Optic Network/F iber C onduit Construction; 2. Accept the bids received for the P roject; 3. Award and authorize the execution of the contract in the amount of $9,416,167 to the lowest responsive bidder, E lecnor Belco E lectric, I nc., f or the total bid; 4. Authorize an expenditure of a 10% contingency in the amount of $941,617; 5. Authorize an appropriation in the amount of $9,457,784 to fully fund the project costs in the F iber Optic Network F und; and 6. Authorize a Purchase Order in the amount of $500,000 to Elecnor B elco Electric, I nc. f or the completion of on-call work associated with installation of "last mile segments" of fiber optic conduit and ancillary material. BACKGROUND: I n 2017, the City C ouncil adopted the City's Fiber Optic Broadband Master P lan. T he primary purpose is to f acilitate existing f iber optic infrastructure to promote high speed communication between City f acilities and bring broadband services to the R ancho Cucamonga community. The initial plan includes construction of approximately 22 miles of single mode fiber within a mix of existing traffic and electrical conduit and new construction as proposed in the Fiber Master P lan. The construction will be the operational parameters of the fiber optic Outside P lant (O S P) network and will be completed in phases with the f irst phase taking approximately two years to complete. The construction will be the final scope of work to energize the R C MU D ata Center and allow installation to customer premise equipment for commercial and residential subscription broadband service. Page 207 ANALY S IS: T he scope of work consists of the installation of an outside and inside plant fiber optic cabling system consisting of single mode f iber optic cable, conduits, ducts, hand-holes, splicing and the installation of fiber optic cable in existing conduit in f ive locations throughout the C ity and the extension of the existing fiber backbone. Additional scope of work includes the preparation, testing and termination of f iber cables onsite in order to prepare the site f or retail f iber through the C ity's partner, I nyo Networks. However, bef ore any retail fiber service can commence, the first scope of the project is to run new fiber cables from the C ity's existing f iber backbone into the newly built R C MU data center located at the F ire Training F acility and into I nyo Network's Network Operations C enter. T hough the contract documents calls f or two (2) years to complete construction of the entire stretch of Phase 1, f iber retail service with I nyo Networks can begin as early as F ebruary 1, 2019 once the new f iber has been pulled. T he City anticipates that the initial customers eligible f or new f iber retail service will be the existing commercial businesses located at Victoria Gardens and new residential customers at the Van D aele Homes development located at Haven Ave and C hurch Street and the D R Horton development located at Day Creek B lvd and B ase L ine Road. More eligible properties will be brought on line as the fiber network segments are completed and connected. I n addition to the outside plant improvements for this first phase, the bid establishes unit prices for construction of "last mile segments". T hese segments are needed to make the f inal connection between the City's fiber network and customer f acilities. T hese will be constructed on an as-needed basis as customers sign up f or service with I nyo Networks. I n order to construct these connections in a timely fashion, staf f is seeking authorization of a purchase order to E lecnor B elco E lectric, I nc. in the amount of $500,000 in addition to the authorization f or the first phase improvements. Work f or "last mile segments" will be billed to the City based on the unit prices established in the bid documents. T he Notice I nviting B ids was released on November 6, 2018 to a pre-qualif ied list of contractors that were approved through a previous solicitation under C I P #800-2018-03. On December 4, 2018, the City C lerk's Office received two (2) construction bids. T he apparent low bidder, E lecnor B elco E lectric, I nc. submitted a bid in the amount of $9,416,167. A summary of the apparent low bid is included as Attachment 1. T he E ngineering staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. S taff has completed the required background investigation and finds the lowest responsive bidder Elecnor B elco E lectric, I nc. meets the requirements of the bid documents. T he engineer's estimate f or Phase 1 prepared by Magellan Advisors was estimated to be approximately $8.2 million, so the submitted bid was approximately 12% higher. However, staf f believes that it is important to move forward with the award of this project for several reasons: 1) R e-bidding the project would signif icantly delay the start of the business model where the C ity is unable to meet the project's objective timeline, 2) T he other bid received was over 24% higher than the apparent low bidder, and 3) No guarantee that re-bidding the project would result in signif icant cost savings, due to the large scope of the work and not a large market of contractors in the industry. E NV IRO NM E NTAL : Staf f has determined that the project is C ategorically E xempt per the California Environmental Quality Act (C E Q A ) A rticle 19 Categorical Exemptions. I n accordance with Class 1 E xemption - S ection 15301 "E xisting F acilities" and C lass 5 Exemption - S ection 15305 "Minor A lterations of L and Use L imitations". Page 208 FISCAL IMPACT: Anticipated construction costs for this project are estimated to be as follows: C onstruction C ontract $9,416,167 C onstruction C ontract Contingency (10%) $941,617 L ast Mile Segments $500,000 Estimated Construction Costs $10,857,784 Partial F unding for this project is available in the F iscal Year 2018/19 A dopted B udget in the F iber Optic Network F und in the amount $1,400,000. Staf f is requesting an additional appropriation in the amount of $9,457,784 to fully fund and award the project. T he appropriation is requested into the following account number: 1711303-5650/1910711-0 Capital P roject - R C F iber Optic Network F unding for this project will be temporarily backfilled by a transfer from the City's Capital Reserve F und until bond proceeds are received in F ebruary 2019. Once the bond proceeds are received, the C ity's C apital Reserve F und will be reimbursed from the bond proceeds for project costs in accordance with a R esolution of the C ity Council declaring its intent to issue tax-exempt bonds to be used to reimburse the C ity for expenditures prior to the issuance of tax-exempt bonds, which is being considered by the C ity C ouncil as a separate item on the D ecember 19, 2018 agenda. I n the rare occurrence where the sale of the bond proceeds will not be funded, the C ity's Capital R eserve F und will then be responsible for the contract. S hould this occur, staff will return to the City Council at a later date to seek direction from the C ity C ouncil on whether or not to continue with the project utilizing the C apital R eserve F und, cancel and terminate the contract or other alternatives. COUNCIL GOAL(S) ADDRE S S E D: T he implementation of the F iber Optics Master Plan will enhance the City's position as the premier community in our region through an enhanced 21st century inf rastructure that is critical for economic development f or existing and new businesses as well as residential customers. AT TAC HM E NT S : D escription Attachment 1 - Bid Summary Page 209 BASE BID NO DESCRIPTION QTY UNIT UNIT COST AMOUNT 1 New Bore (2) 4"1849 LF $65.00 $120,185.00 2 Install 24x36x24 Handhole 4 EA $1,300.00 $5,200.00 3 Proof New Duct 1849 LF $0.60 $1,109.40 4 Proof Existing Duct 22126 LF $0.70 $15,488.20 5 Pull Fiber in New Duct (Including slack)2449 LF $1.30 $3,183.70 6 Pull Fiber in Existing Duct (Including slack)25795 LF $2.10 $54,169.50 7 Install Splice Case / Prep Cable 21 EA $1,000.00 $21,000.00 8 Fusion Splice & Test Fibers 750 EA $30.00 $22,500.00 9 Terminate & Test Fibers 288 EA $30.00 $8,640.00 10 288 Count Fiber 1006 FT $4.15 $4,174.90 11 192 Count Fiber 2396 FT $8.60 $20,605.60 12 144 Count Fiber 3847 FT $2.34 $9,001.98 13 96 Count Fiber 1474 FT $1.56 $2,299.44 14 48 Count Fiber 826 FT $0.91 $751.66 15 36 Count Fiber 7049 FT $0.78 $5,498.22 16 24 Count Fiber 683 FT $0.65 $443.95 17 12 Count Fiber 2349 FT $0.58 $1,362.42 18 6 Count Fiber 8648 FT $0.52 $4,496.96 $300,110.93 1 New Bore (2) 4"79822 LF $50.00 $3,991,100.00 2 Trench (2) 4"4330 SF $60.00 $259,800.00 3 Cut and Restore Asphalt 4472 SF $32.00 $143,104.00 4 Cut and Restore Concrete 2757 SF $24.00 $66,168.00 5 Install 24x36x24 Handhole 176 EA $1,300.00 $228,800.00 6 Proof New Duct 84152 LF $0.60 $50,491.20 7 Proof Existing Duct 148890 LF $0.70 $104,223.00 8 Pull Fiber in New Duct (Including slack)93776 LF $1.80 $168,796.80 9 Pull Fiber in Existing Duct (Including slack)165916 LF $2.60 $431,381.60 10 Install Splice Case / Prep Cable 91 EA $1,300.00 $118,300.00 11 Fusion Splice & Test Fibers 39312 EA $30.00 $1,179,360.00 12 Install Fiber Termination Panel / Prep Cable 6 EA $1,530.00 $9,180.00 13 Terminate & Test Fibers 864 EA $30.00 $25,920.00 14 432 Count Fiber 259692 FT $6.10 $1,584,121.20 $8,360,745.80 1 New Bore (2) 4"1189 LF $70.00 $83,230.00 2 Cut & Restore Asphalt 40 SF $100.00 $4,000.00 3 Install 24x36x24 Handhole 38 EA $1,300.00 $49,400.00 4 Proof New Duct 1189 LF $0.60 $713.40 5 Proof Existing Duct 9964 LF $0.70 $6,974.80 6 Pull Fiber in New Duct (including slack)1689 LF $1.30 $2,195.70 7 Pull Fiber in Existing Duct (including slack)19493 LF $2.10 $40,935.30 8 Install Splice Case / Prep Cable 36 EA $1,000.00 $36,000.00 9 Fusion Splice & Test Fibers 1392 EA $30.00 $41,760.00 10 Terminate & Test Fibers 444 EA $30.00 $13,320.00 11 Install ODC Cabinet 1 EA $14,000.00 $14,000.00 12 432 Count Fiber 1420 FT $6.10 $8,662.00 13 144 Count Fiber 526 FT $2.34 $1,230.84 14 72 Count Fiber 1194 FT $1.17 $1,396.98 15 48 Count Fiber 642 FT $0.91 $584.22 16 36 Count Fiber 606 FT $0.78 $472.68 Backbone The Enclave BID SUMMARY FOR BID OPENING DECEMBER 4, 2018 ELECNOR BELCO ELECTRIC, INC. RCMU Fiber - Outside Plant Fiber Optic Network/Fiber Conduit Construction Inyo On-Net Buildings 1 ATTACHMENT 1 Page 210 17 24 Count Fiber 2278 FT $0.65 $1,480.70 18 12 count Fiber 4175 FT $0.58 $2,421.50 19 6 Count Fiber 10341 FT $0.52 $5,377.32 $314,155.44 1 Trench (2) 4"20 SF $226.00 $4,520.00 2 Cut & Restore Asphalt 80 SF $80.00 $6,400.00 3 Proof Existing Duct 21524 LF $0.70 $15,066.80 4 Pull Fiber in Existing Duct (including slack)29074 LF $2.10 $61,055.40 5 Install Splice Case / Prep Cable 14 EA $1,000.00 $14,000.00 6 Fusion Splice & Test Fibers 510 EA $30.00 $15,300.00 7 Terminate & Test Fibers 270 EA $30.00 $8,100.00 8 Install ODC Cabinet 1 EA $8,500.00 $8,500.00 9 144 Count Fiber 662 FT $2.34 $1,549.08 10 96 Count Fiber 3819 FT $1.56 $5,957.64 11 36 Count Fiber 836 FT $0.78 $652.08 12 24 Count Fiber 2182 FT $0.65 $1,418.30 13 12 count Fiber 8214 FT $0.58 $4,764.12 14 6 Count Fiber 13361 FT $0.52 $6,947.72 $154,231.14 1 Proof Existing Duct 11643 LF $0.70 $8,150.10 2 Pull Fiber in Existing Duct (including slack)15061 LF $2.10 $31,628.10 3 Install Splice Case / Prep Cable 12 EA $1,000.00 $12,000.00 4 Fusion Splice & Test Fibers 918 EA $30.00 $27,540.00 5 Terminate & Test Fibers 444 EA $30.00 $13,320.00 6 Install Splitter Cabinet 1 EA $8,500.00 $8,500.00 7 216 Count Fiber 120 FT $3.11 $373.20 8 192 Count Fiber 578 FT $2.86 $1,653.08 9 144 Count Fiber 190 FT $2.34 $444.60 10 96 Count Fiber 209 FT $1.56 $326.04 11 48 Count Fiber 401 FT $0.91 $364.91 12 36 Count fiber 740 FT $0.78 $577.20 13 24 Count Fiber 1109 FT $0.65 $720.85 14 12 count Fiber 968 FT $0.58 $561.44 15 6 Count Fiber 10746 FT $0.52 $5,587.92 $111,747.44 1 Proof Existing Duct 13458 LF $0.70 $9,420.60 2 Pull Fiber in Existing Duct (including slack)19546 LF $2.10 $41,046.60 3 Install Splice Case / Prep Cable 23 EA $1,000.00 $23,000.00 4 Fusion Splice & Test Fibers 1848 EA $30.00 $55,440.00 5 Terminate & Test Fibers 504 EA $30.00 $15,120.00 6 Install Splitter Cabinet 1 EA $8,500.00 $8,500.00 7 288 Count Fiber 915 FT $4.15 $3,797.25 8 216 Count Fiber 575 FT $3.11 $1,788.25 9 192 Count Fiber 1993 FT $2.86 $5,699.98 10 144 Count Fiber 898 FT $2.34 $2,101.32 11 96 Count Fiber 206 FT $1.56 $321.36 12 72 Count Fiber 146 FT $1.17 $170.82 13 60 Count fiber 466 FT $1.04 $484.64 14 48 Count Fiber 631 FT $0.91 $574.21 15 36 count Fiber 781 FT $0.78 $609.18 16 24 count Fiber 975 FT $0.65 $633.75 17 12 count Fiber 4141 FT $0.58 $2,401.78 18 6 Count Fiber 7819 FT $0.52 $4,065.88 $175,175.62 Victoria Gardens The Row Day Creek 2 ATTACHMENT 1 Page 211 Total Bid:$9,416,166.37 3 ATTACHMENT 1 Page 212 Item #Description Elecnor Belco Electric Inc. Elecnor Belco Electric Inc. Elecnor Belco Electric Inc. 1 Directional Boring (All Work Includes Standard Maintenance of Traffic & Soft Surface Restoration)QTY Price QTY Price QTY Price 2 Furnish & Directional Bore (1) 1.25" SDR 11 Duct 1-500 $40.00 501-5000 $35.00 5001+$30.00 Ft 3 Furnish & Directional Bore (2) 1.25" SDR 11 Duct 1-500 $44.00 501-5000 $39.00 5001+$34.00 Ft 4 Furnish & Directional Bore (1) 2" SDR 11 Duct 1-500 $50.00 501-5000 $45.00 5001+$36.00 Ft 5 Furnish & Directional Bore (2) 2" SDR 11 Duct 1-500 $54.00 501-5000 $50.00 5001+$42.00 Ft 6 Furnish & Directional Bore (1) 4" SDR 11 Duct 1-500 $62.00 501-5000 $57.00 5001+$47.00 Ft 7 Furnish & Directional Bore (2) 4" SDR 11 Duct 1-500 $65.00 501-5000 $60.00 5001+$50.00 Ft 8 Machine Trench - 36" depth (All Work Includes Standard Maintenance of Traffic & Soft Surface Restoration) 9 Furnish & Trench (1) 1.25" PVC Sched 40 1-500 $20.00 501-5000 $20.00 5001+$20.00 Ft 10 Furnish & Trench (2) 1.25" PVC Sched 40 1-500 $24.00 501-5000 $24.00 5001+$24.00 Ft 11 Furnish & Trench (1) 2" PVC Sched 40 1-500 $28.00 501-5000 $28.00 5001+$28.00 Ft 12 Furnish & Trench (2) 2" PVC Sched 40 1-500 $32.00 501-5000 $32.00 5001+$32.00 Ft 13 Furnish & Trench (1) 4" PVC Sched 40 1-500 $40.00 501-5000 $40.00 5001+$40.00 Ft 14 Furnish & Trench (2) 4" PVC Sched 40 1-500 $44.00 501-5000 $44.00 5001+$44.00 Ft 15 Hand Trench - 36" depth (All Work Includes Standard Maintenance of Traffic & Soft Surface Restoration) 16 Furnish & Trench (1) 1.25" PVC Sched 40 1-500 $20.00 501-5000 $20.00 5001+$20.00 Ft 17 Furnish & Trench (2) 1.25" PVC Sched 40 1-500 $24.00 501-5000 $24.00 5001+$24.00 Ft 18 Furnish & Trench (1) 2" PVC Sched 40 1-500 $28.00 501-5000 $28.00 5001+$28.00 Ft 19 Furnish & Trench (2) 2" PVC Sched 40 1-500 $32.00 501-5000 $32.00 5001+$32.00 Ft 20 Furnish & Trench (1) 4" PVC Sched 40 1-500 $40.00 501-5000 $40.00 5001+$40.00 Ft 21 Furnish & Trench (2) 4" PVC Sched 40 1-500 $44.00 501-5000 $44.00 5001+$44.00 Ft 22 Machine or Hand Trench - Over 36" depth (All Work Includes Standard Maintenance of Traffic & Soft Surface Restoration 23 Furnish & Trench (1) 1.25" PVC Sched 40 1-500 $20.00 501-5000 $20.00 5001+$20.00 Ft 24 Furnish & Trench (2) 1.25" PVC Sched 40 1-500 $24.00 501-5000 $24.00 5001+$24.00 Ft 25 Furnish & Trench (1) 2" PVC Sched 40 1-500 $28.00 501-5000 $28.00 5001+$28.00 Ft 26 Furnish & Trench (2) 2" PVC Sched 40 1-500 $32.00 501-5000 $30.00 5001+$30.00 Ft 27 Furnish & Trench (1) 4" PVC Sched 40 1-500 $40.00 501-5000 $35.00 5001+$35.00 Ft 28 Furnish & Trench (2) 4" PVC Sched 40 1-500 $44.00 501-5000 $40.00 5001+$40.00 Ft 29 Shoring 1-500 $20.00 501-5000 $20.00 5001+$20.00 Ft 30 Pull Box / Hand holes. Furnish & Install - includes routing in new in ducts, 6" gravel base & soft surface restoration 31 Pull Box (Hand Hole) 17 X 30 X 24 Load Bearing, 20K Lid, Installed 1-5 $1,100.00 6-10 $1,100.00 11+$1,100.00 Ea 32 Pull Box (Hand Hole) 24 X 36 X 24 Load Bearing, 20K Lid, Installed 1-5 $1,300.00 6-10 $1,300.00 11+$1,300.00 Ea 33 Pull Box (Hand Hole) 30 X 48 X 24 Load Bearing, 20K Lid, Installed 1-5 $2,000.00 6-10 $2,000.00 11+$2,000.00 Ea 34 Pull Box (Hand Hole) 30 X 48 X 36 Load Bearing, 20K Lid, Installed 1-5 $2,500.00 6-10 $2,500.00 11+$2,500.00 Ea 35 Conduit work - Rodding includes Installation of duct plugs ( jack moon or equal) in all empty conduits 36 Rod existing Empty conduit - Install pull line 1-500 $2.00 501-5000 $2.00 5001+$2.00 Ft 37 Rod New Conduit - Empty - Install pull line 1-500 $2.00 501-5000 $2.00 5001+$2.00 Ft 38 Over rod existing conduit - Occupied - electrical - Install pull ine 1-500 $3.00 501-5000 $3.00 5001+$3.00 Ft 39 Over rod existing conduit - Occupied - Telcom - Install pull line 1-500 $3.00 501-5000 $3.00 5001+$3.00 Ft 40 Furnish & Install (1) up to 18mm dia Micro duct 1-500 $5.00 501-5000 $5.00 5001+$5.00 Ft 41 Furnish & Install (2) up to 18mm dia Micro duct 1-500 $5.00 501-5000 $5.00 5001+$5.00 Ft 42 Adder - each additional microduct- up to 18mm dia 1-500 $6.00 501-5000 $6.00 5001+$6.00 Ft 43 Furnish & Install 1.25" corregated Innerduct in existing duct 1-500 $6.00 501-5000 $6.00 5001+$6.00 Ft 44 Furnish & Install (3) 1.25" corregated innerduct in duct 1-500 $8.00 501-5000 $8.00 5001+$8.00 Ft 45 Furnish & Install 2" (3) cell maxcell 1-500 $10.00 501-5000 $10.00 5001+$10.00 Ft 46 Furnish & Install 4" (3) cell maxcell 1-500 $12.00 501-5000 $12.00 5001+$12.00 Ft 47 Inside plant 48 Furnish & install 1" EMT 1-50 $40.00 51-100 $40.00 101+$40.00 Ft 49 Furnish & install 2" EMT 1-50 $50.00 51-100 $50.00 101+$50.00 Ft 50 Furnish & install 4" EMT 1-50 $70.00 51-100 $70.00 101+$70.00 Ft 51 Fire seal penetration 1-2 $500.00 3-5 $500.00 6+$500.00 Ea 52 Furnish & Install 12" ladder tray 1-25 $150.00 26-100 $150.00 101+$150.00 Ft 53 Furnish & install floor mounted 2 post 19" rack 1-2 $8,000.00 3-4 $8,000.00 5+$8,000.00 Ea 54 Furnish & Install 4'x8'x 3/4" plywood backboard =- painted with fire retardant paint 1-2 $1,000.00 3-4 $1,000.00 5+$1,000.00 Ea 55 1" core Bore 1-2 $500.00 3-4 $500.00 5+$500.00 Ea 56 2" core bore 1-2 $500.00 3-4 $500.00 5+$500.00 Ea 57 4" core bore 1-2 $1,000.00 3-4 $1,000.00 5+$1,000.00 Ea 58 6" core bore 1-2 $1,000.00 3-4 $1,000.00 5+$1,000.00 Ea 59 wall x ray ( if required) 1-2 $5,000.00 3-4 $5,000.00 5+$5,000.00 Ea 60 Restoration - Asphalt 61 Saw cut asphalt 1-50 $20.00 51-100 $20.00 101+$20.00 Lft 62 Asphalt remove & replace 2" depth 1-50 $50.00 51-100 $50.00 101+$50.00 Sqft 63 Asphalt remove & replace 4" depth 1-50 $60.00 51-100 $60.00 101+$60.00 Sqft 64 Restoration - Concrete 65 Saw cut concrete 1-50 $20.00 51-100 $20.00 101+$20.00 Lft 66 Remove & replace Concrete 2" depth 1-50 $60.00 51-100 $60.00 101+$60.00 Sqft 67 Remove & replace Concrete 4" depth 1-50 $70.00 51-100 $70.00 101+$70.00 Sqft 68 Remove & replace Concrete 6" depth 1-50 $80.00 51-100 $80.00 101+$80.00 Sqft 69 Restoration - Misc 70 Density Test 1 $200.00 2-5 $200.00 6+$200.00 Ea 71 Furnish & Install Flowable fill 1-3 $200.00 4-6 $200.00 7+$200.00 Cyd 72 Misc Outside Plant 73 Furnish & install PVC Round dome style orange top Marker post 1-5 $500.00 6-11 $500.00 12+$500.00 Ea 74 Furnish & install PVC Round dome style orange top Marker post with test station 1-5 $500.00 6-11 $500.00 12+$500.00 Ea 75 Furnish & Install #12 solid Insulated tracer wire 1-500 $1.00 501-1000 $1.00 1001+$1.00 Ft 76 furnish & install 3" warning tape in trench - 1' abouve infrastructure ( required for all trenching)1-500 $1.50 501-1000 $1.50 1001+$1.50 Ft BID SUMMARY FOR BID OPENING DECEMBER 4, 2018 RCMU Fiber - Outside Plant Fiber Optic Network/Fiber Conduit Construction Unit Schedule A Unit Schedule B Unit Schedule C 4 ATTACHMENT 1 Page 213 77 Furnish & Install Splitter Cabinet (Clearfield Fieldsmart 288 Or Approved Equivalent) 1 $8,500.00 2-5 $8,500.00 6+$8,500.00 Ea 78 Furnish & Install Splitter Cabinet (Clearfield Fieldsmart 576 Or Approved Equivalent) 1 $13,000.00 2-5 $13,000.00 6+$13,000.00 Ea 79 Furnish & Install 1 X 32 Splitter 1-4 $5,000.00 5-10 $5,000.00 11+$5,000.00 Ea 80 Furnish & install Nema Type 3r 18"x24"x8" screw cover enclosure 1-4 $600.00 5-10 $600.00 11+$600.00 Ea 81 Provide up to a 2" knock out with sleeveout of existing nema or wall mounted box 1-4 $300.00 5-10 $300.00 11+$300.00 Ea 82 Dig up existing conduit & sweep into new handhole - up to 5' depth 1-2 $1,500.00 3-10 $1,500.00 11+$1,500.00 Ea 83 Furnish & Install 8" dia stake mounted Pedestal 1-2 $800.00 3-10 $800.00 11+$800.00 Ea 84 Furnish & Install 12" dia stake mounted Pedestal 1-2 $1,000.00 3-10 $1,000.00 11+$1,000.00 Ea 85 Aerial - ADSS 86 Single Mode ADSS 12 Strand Fiber Optic Cable 1-1500 $2.68 1501-5000 $2.68 5001+$2.68 Ft 87 Single Mode ADSS 24 Strand Fiber Optic Cable 1-1500 $2.75 1501-5000 $2.75 5001+$2.75 Ft 88 Single Mode ADSS 48 Strand Fiber Optic Cable 1-1500 $3.01 1501-5000 $3.01 5001+$3.01 Ft 89 Single Mode ADSS 96 Strand Fiber Optic Cable 1-1500 $3.66 1501-5000 $3.66 5001+$3.66 Ft 90 Single Mode ADSS 144 Strand Fiber Optic Cable 1-1500 $4.44 1501-5000 $4.44 5001+$4.44 Ft 91 Single Mode ADSS 288 Strand Fiber Optic Cable 1-1500 $6.25 1501-5000 $6.25 5001+$6.25 Ft 92 Furnish & Install adss pole attachement 1-1500 $10.00 1501-5000 $10.00 5001+$10.00 Ft 93 Furnish & Install ADSS Snow shoe 1-1500 $10.00 1501-5000 $10.00 5001+$10.00 Ft 94 Aerial - Stand & Lashing 95 Furnish & Install 6m Strand 1-1500 $3.00 1501-5000 $3.00 5001+$3.00 Ft 96 Furnish & double lash 12 Strand Fiber Optic Cable 1-1500 $3.30 1501-5000 $3.30 5001+$3.30 Ft 97 Furnish & double lash 24 Strand Fiber Optic Cable 1-1500 $3.50 1501-5000 $3.50 5001+$3.50 Ft 98 Furnish & double lash 48 Strand Fiber Optic Cable 1-1500 $4.00 1501-5000 $4.00 5001+$4.00 Ft 99 Furnish & double lash 96 Strand Fiber Optic Cable 1-1500 $4.50 1501-5000 $4.50 5001+$4.50 Ft 100 Furnish & double lash 144 Strand Fiber Optic Cable 1-1500 $5.50 1501-5000 $5.50 5001+$5.50 Ft 101 Furnish & double lash 288 Strand Fiber Optic Cable 1-1500 $7.00 1501-5000 $7.00 5001+$7.00 Ft 102 Aerial - Misc 103 Furnish & install single dead end 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 104 Furnish & install double dead end 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 105 Furnish & Install 6m Down Guys 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 106 Furnish & Install Manta Ray Type Anchors 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 107 Furnish & Install Snow Shoes 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 108 Furnish & Install Plastic 4" U-Guard Riser 1-30 $2,000.00 31-100 $2,000.00 101+$2,000.00 Ft 109 Funrish & install sidewalk guy 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ea 110 Furnish & install 6m overhead guy 1-5 $2,000.00 6-12 $2,000.00 13+$2,000.00 Ft 111 Removals 112 Remove & dispose existing conduit in duct 1-1500 $5.00 1501-5000 $5.00 5001+$5.00 Ft 113 Remove existing handhole (up to 30"x48"x36" )1-5 $300.00 6-10 $300.00 11+$300.00 Ea 114 Remove aerial ADSS Cable 1-1500 $1.00 1501-5000 $1.00 5001+$1.00 Ft 115 Remove aerial fiber - including strand & lashing 1-1500 $1.00 1501-5000 $1.00 5001+$1.00 Ft 116 Other (Not Required/Additional lines may be added) 117 Additional Material request not listed 118 Non standard Maintenance of traffic set up 5 ATTACHMENT 1 Page 214 Item #Description Unit Unit Elecnor Belco Electric Inc. Elecnor Belco Electric Inc. 1 Construction Supervisor $130.00 Hr $177.00 Hr 2 Construction Foreman $120.00 Hr $162.00 Hr 3 Skilled Labor $111.00 Hr $148.00 Hr 4 Equipment operator $113.00 Hr $236.00 Hr 5 Driver $84.00 Hr $113.00 Hr 6 Description Unit 7 Pick up truck $25.00 Hr 8 2 ton truck $40.00 Hr 9 5 ton truck $70.00 Hr 10 10 ton truck $83.00 Hr 11 Tag-a-long Trailer $25.00 Hr 12 Trailer, Cable Reel $40.00 Hr 13 Abrasive Saw with Blades $8.00 Hr 14 Air Hammer (Mounted type)$30.00 Hr 15 Backhoe (Rubber tired)$71.00 Hr 16 Trachoe(Track type)$90.00 Hr 17 Chainsaw $4.00 Hr 18 Chipper (Brush)$50.00 Hr 19 Compactor (Jumping Type)$18.00 Hr 20 Compactor (Vibrating Plate Type)$24.00 Hr 21 Compressor (125 CFM, including tools)$0.00 Hr 22 Compressor (160 CFM, including tools)$0.00 Hr 23 Compressor (180 CFM, including tools)$23.00 Hr 24 Compressor (315 CFM, including tools)$0.00 Hr 25 Excavator (Vacuum type)$375.00 Hr 26 Generator (4KW)$10.00 Hr 27 Hand Mower (3 - 5 HP)$8.00 Hr 28 Jack Hammer (Air Type # 60 with accessories)$15.00 Hr 29 Jack Hammer (Air Type # 90 with accessories)$20.00 Hr 30 Loader (Front End type)$90.00 Hr 31 Pipe Benders and Attachments $5.00 Hr 32 Pipe Cutters and Reamers $5.00 Hr 33 Plow, Cable $40.00 Hr 34 Pump (2" - 3", including fuel and service)$40.00 Hr 35 Rotary Cutting Mower (e.g. Bush-hog)$30.00 Hr 36 String Line Trimmer $30.00 Hr 37 Trencher (48" x 4" wide)$70.00 Hr 38 Trencher (48" x 8" wide)$70.00 Hr 39 Manhole setup - (gate, ladder, blower, gas detector, retreval system $120.00 Hr 40 Power meter & light source $30.00 Hr 41 Light stand $30.00 Hr Standard Rate Overtime/ Holiday Rate BID SUMMARY FOR BID OPENING DECEMBER 4, 2018 RCMU Fiber - Outside Plant Fiber Optic Network/Fiber Conduit Construction ATTACHMENT 1 Page 215 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:L inda A. Troyan, C ity C lerk Services D irector S UB J E C T:C O NS ID E RAT I O N T O C ANC E L T HE RE G UL AR M E E T ING S O F T HE F I RE P RO T E C T IO N D IS T RIC T, HO US I NG S UC C E S S O R AG E NC Y, S UC C E S S O R AG E NC Y, P UB L IC F INANC I NG AUT HO RI T Y AND C IT Y C O UNC I L O N J ANUARY 2, 2019. RE COMMENDAT ION: Staf f recommends the City Council cancel the Regular Meetings of the F ire P rotection D istrict, Housing Successor Agency, Successor Agency, Public F inancing Authority and City Council scheduled f or J anuary 2, 2019. BACKGROUND: T he C ity C ouncil sits as the Fire B oard, Housing S uccessor A gency, Successor A gency, and Public F inancing A uthority. Regular Meetings of the C ity Council are held on the f irst and third Wednesday of the month. ANALY S IS: D ue to the holiday closure, staff recommends canceling the R egular Meetings set for Wednesday, J anuary 2, 2019. FISCAL IMPACT: Not applicable. COUNCIL GOAL(S) ADDRE S S E D: Not applicable. Page 216 D AT E : December 19, 2018 T O:Mayor and Members of the City Council F RO M :J ohn R . Gillison, C ity Manager INIT IAT E D B Y:L inda A. Troyan, MMC , City Clerk S ervices Director S UB J E C T:RE V I E W O F AP P O INT M E NT S T O S TAND I NG C O M M IT T E E S AND O T HE R G O V E RNM E NTAL AG E NC IE S. RE COMMENDAT ION: R eview the attached list of appointments to committees and other governmental agencies and update as necessary. BACKGROUND: On a regular basis, the C ity C ouncil reviews the list of appointments to various standing committees and other governmental agencies, and updates the list when needed. P ursuant to prior C ity C ouncil action, there is an automatic designation of the Mayor, Mayor Pro Tem or remaining Council Members as automatic alternates to any C ommittee or S ubcommittee when one or more of the appointees are unable to attend. T his ensures that the Committee or Subcommittee can continue to hold a scheduled public meeting without interruption. ANALY S IS: Attached is a list of the committees and current appointments. After the last reorganization, some committees or outside appointments have been eliminated including the 210 F reeway J oint Powers Authority and the L eague of California C ities L egislative Task force. B oth changes happened in the last several months. I t is recommended that the C ity Council review the list of current committees and other governmental agency appointments and update the appointments as necessary. Upon receipt of an updated list, C ity Staf f will notify any outside agencies that might be affected. FISCAL IMPACT: Not Applicable. COUNCIL GOAL(S) ADDRE S S E D: Not Applicable. AT TAC HM E NT S : Page 217 D escription Attachment 1 - A ppointments L ist Page 218 ATTACHMENT 1 City of Rancho Cucamonga City Council Subcommittees and Appointments to Local and Regional Agency Boards and Affiliations as of December 15, 2016 CITY COUNCIL STANDING SUBCOMMITTEES The Council has the following subcommittees on which two Council Members serve to consider assigned areas of City programs/functions, provide feedback to staff, and make recommendations to the full City Council on related policy matters and Commission/Foundation appointments. These committees meet on an as-needed basis throughout the year. Community Services Subcommittee Area of Responsibility: Park and Recreation Commission and Community Foundation appointments, Quake Stadium usage, construction of park and recreation facilities, and programs. Committee members: L. Dennis Michael and Sam Spagnolo Community Development/Historic Preservation Subcommittee Area of Responsibility: Planning/Historic Preservation Commission appointments and Rails to Trails Plan implementation. Committee members: Bill Alexander and Diane Williams Library Subcommittee Area of Responsibility: Library and Library Foundation programs and services as well as Library Board of Trustees and Library Foundation appointments. Committee members: Diane Williams and Lynne Kennedy Mobile Home Accord Renewal Subcommittee Areas of Responsibility: Negotiations of Accord. Committee members: Bill Alexander and Sam Spagnolo Page 219 ATTACHMENT 1 Public Works Subcommittee Area of Responsibility: Transportation, traffic, parking, capital improvements, and public works projects. Committee members: L. Dennis Michael and Diane Williams Economic Development Marketing Subcommittee Area of Responsibility: Marketing of the City. Committee members: Lynne Kennedy and Diane Williams Technology & Communications Subcommittee Area of Responsibility: Technology and methods of communication. Committee members: Lynne Kennedy and Sam Spagnolo Planned Communities Subcommittee Area of Responsibility: Recommends appointments to the Planned Communities Citizens’ Oversight Committee. Committee members: Sam Spagnolo and Diane Williams Page 220 ATTACHMENT 1 APPOINTMENTS TO COMMUNITY ORGANIZATIONS AND REGIONAL AGENCIES These appointments involve Council Members representing the City to community organizations and regional agencies. Some organizations ask for the designation of a Delegate and an Alternate. City Selection Committee Area of Responsibility: The City Selection Committee is a committee, established by California Government Code 50275, which meets in even years to appoint Mayors and Council members to represent the city perspective on regional organizations, such as San Bernardino County Local Agency Formation Commission (LAFCO) and the CAL-ID Remote Access Network Board. The City Selection Committee consists of the Mayor of each City in the County. In San Bernardino County, the City Selection Committee meets every two years or more frequently if required to make a selection for one of the organizations. Required Delegate: L. Dennis Michael (Mayor) ConFire Board of Directors Area of Responsibility: Provide the items necessary and appropriate for a joint centralized public safety communications system and a cooperative program of fire- related functions (i.e. grants, emergency operations command) for the mutual benefit of the members. Delegate: Diane Williams Alternate: Lynne Kennedy Omnitrans Area of Responsibility: Omnitrans is a Joint Powers Agency that coordinates the public transit services of the County of San Bernardino and its 15 member cities. A 20 member Board of Directors governs Omnitrans, which includes the five County Board of Supervisors and representatives from the member cities. There are no specific terms to serve on the Board; it is at the discretion of each City as to who represents the City on the Omnitrans Board of Directors as Delegate and Alternate. Delegate: Sam Spagnolo Alternate: Lynne Kennedy Rancho Cucamonga Chamber of Commerce Area of Responsibility: Provides liaison between the Rancho Cucamonga Chamber of Commerce and the City of Rancho Cucamonga in coordinating projects and items of mutual interest. Delegate: L. Dennis Michael Alternate: Lynne Kennedy Page 221 ATTACHMENT 1 San Bernardino Associated Governments (SANBAG) (As of January 1, 2017 is officially San Bernardino County Transportation Authority and San Bernardino Council of Governments.) Area of Responsibility: The San Bernardino Associated Governments (SANBAG) is the sub regional transportation planning authority and Council of Governments for San Bernardino County. The SANBAG Board has 29 members, including representatives from each of the 24 cities and the five members of the County Board of Supervisors. The Board meets monthly in San Bernardino, in addition to a number of SANBAG committees that also meet on a monthly basis. The SANBAG Bylaws state that each City will appoint a delegate and alternate to the SANBAG Board. These two representatives continue to represent that City on the SANBAG Board until successors are appointed by the City. Delegate: L. Dennis Michael Alternate: Diane Williams North Etiwanda Preserve (Appointed by County Supervisor) Area of Responsibility: Responsible for overseeing use and conservation of the North Etiwanda Habitat Preserve. Candidates are appointed by the County of San Bernardino Third District Supervisor, including representatives from the City of Rancho Cucamonga, County Board of Supervisors, State Department of Fish and Game, U.S. Department of Fish and Wildlife as well as at-large representatives of adjacent property owners. The Commission is currently working to complete the hiking trail through the Preserve, closing off access for motorized vehicles along the southern boundary, and continuing to work with developers to expand the Preserve. Delegate: Sam Spagnolo Alternate: Bill Alexander Solid Waste Advisory Task Force Area of Responsibility: Carry out the responsibilities mandated by the State of California through AB 939. SWAT may also consider and make recommendations to the County on such other solid waste related matters as they may deem appropriate. Delegate: Diane Williams Alternate: Linda Ceballos Maloof Foundation Area of Responsibility: The mission of the Sam and Alfreda Maloof Foundation for Arts and Crafts, a not-for-profit public benefit corporation, is to perpetuate excellence in craftmanship, encourage artists and make available to the public the treasure house the Maloofs lovingly created. The Board of Directors annual meeting is held in January of each year. Additionally, they meet 5 times per year, the first Monday of every other month from 9:30 am to 12:30 pm Board Member: Council Member Williams Page 222