HomeMy WebLinkAbout2019/04/24 - Agenda Packet - Community & Arts Foundation
AGENDA
COMMUNITY & ARTS
FOUNDATION
WEDNESDAY, APRIL 24, 2019
REGULAR MEETING
LOCATION:
Tri-Communities Conference Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91703
MEMBERS:
CHAIRTina ChenMEMBERLinda Bryan
VICE CHAIRMark RiveraMEMBERFatima Corbett
SECRETARY/TREASURERJim HarringtonMEMBERPaula Pachon
MEMBERAlfred ArguelloMEMBERBryan Snyder
MEMBERNick Baker
MEMBERRosemarie Brown
Mission Statement
Enriching lives through support of the arts at the Victoria Gardens Cultural Center and supporting efforts
that benefit the community.
If you need special assistance or accommodations to participate in this meeting, please contact the
Community Services at (909) 477-2760. Notification of 48 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility. Listening devices are available for
the hearing impaired.
A PRIL 24,2019
C OMMUNITY &A RTS F OUNDATION
A.5:0 P.M.–C ALLTO O RDER
Pledge of Allegiance
A1.
Roll Call:Tina Chen, ChairAl Arguello
A2.
Mark Rivera, Vice ChairLinda Bryan
Jim Harrington, Secretary/TreasurerNick Baker
Rosemarie Brown
Fatima Corbett
Paula Pachon
Bryan Snyder
B.A NNOUNCEMENTS/P RESENTATIONS
Presentation by Nancy Speaker of Associated Artists of the Inland Empire.
B1.
C.C OMMUNICATIONS FROM THE P UBLIC
This is the time and place for the general public to address the Community & Arts Foundation. State
law prohibits the Board from addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequentmeeting. Comments are to be
limited to five minutes per individual.
D.C ONSENT C ALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. They will
be acted upon by the Community & Arts Foundation Boardat one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
Approval of theMinutes of the Regular Community & Arts Foundation meeting held February 27, 2019.
D1.
1
Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for February–March2019.
D2.
5
E.S TAFF R EPORTS
Programming Updateprovided by Cultural Center Manager.(Verbal Update)
E1.
City Update provided by Community Services Director. (Verbal Update)
E2.
F.F OUNDATION B USINESS
The following items do not legally require any public testimony, although the Chairmay open the
meeting for public input.
Executive Director’sReport.
F1.
Page 1 of 2
A PRIL 24,2019
C OMMUNITY &A RTS F OUNDATION
Executive Director’s Staff Report –Discussion of Potential Space Opportunity for RCCAAF at Terra Vista
F2.
40
Ongoing Discussion on Reorganization Plans
F3.
Review Topics for Discussion and Revision
Discuss/Set Meeting Date for Board Workshop
G.C OMMITTEE R EPORTS
Executive Committee. (Tina Chen, Mark Rivera, Jim Harrington, Paula Pachon)
G1.
Fundraising Committees.
G2.
Monte Carlo Night – April 27, 2019
Bunco Night – May 3, 2019
Benefit Performance by Fritz Coleman –March 23, 2019 – (Completed)
H.I DENTIFICATION OF I TEMS FOR THE N EXT M EETING
This is the time for the Community & Arts Foundation Boardto identify the items they wish to discuss
at the next meeting. These items will not be discussed at this meeting, only identified for the next
meeting.
I.A DJOURNMENT
I,Valerie Smith,Executive Assistantof the City of Rancho Cucamonga, or my designee, hereby
certify that a true, accurate copy of the foregoing agenda was posted on day, Thursday, April 18,
2019,seventy-two(72) hours prior to the meeting perGovernment Code 54954.2 at 10500 Civic
Center Drive.
/s/ Valerie Smith
Valerie Smith
Executive Assistant
City of Rancho Cucamonga
Page 2 of 2
F EBRUARY 27,2019
R ANCHO C UCAMONGA C OMMUNITY &A RTS F OUNDATION
B OARD OF D IRECTORS M EETING M INUTES
A. 5:28 P.M.–C ALL TO O RDER
The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on
Wednesday, February 27, 2019in the Tri-Communities Room at City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:28
p.m. by Chair Chen.
The Pledge of Allegiance was led by Chair Tina Chen.
Present were Board Members:Chair Tina Chen,Secretary/Treasurer Jim Harrington,Al
Arguello,Nick Baker, Rosemarie Brown, Linda Bryan, Fatima Corbett, and Paula Pachon,
Absent:Mark Riveraand Bryan Snyder.
Also present were:Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly,
Executive Director;Peggy Magee, Cultural Arts Manager; Valerie Smith, Executive
Assistant.
A NNOUNCEMENTS/P RESENTATIONS
Member Baker presented an update on the Kenny Cetera concert and provided numbers on
the cost of putting the event together. He credited Nancy for selling many tickets which
contributed to the success of the event. He presented a check to the Foundation and shared
that he is planning a Roy Orbison tribute on November 24th that will be included in the
brochure.
C OMMUNICATIONS FROM THE P UBLIC
None.
C ONSENT C ALENDAR
D1.
Approval of the Minutes of the Regular Community & Arts FoundationMeeting held November
28, 2018.
D2.
Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for November
– December 2018 and January 2019.
Member Pachon requested an update on the Kaiser sponsorship that Healthy RC applied for
using the Foundation’s non-profit status. The Foundation was informed that no updates were
available at that time.
February 27, 2019|Community and Arts Foundation Regular Meeting |City of Rancho Cucamonga
Page 1 of 4
F EBRUARY 27,2019
R ANCHO C UCAMONGA C OMMUNITY &A RTS F OUNDATION
B OARD OF D IRECTORS M EETING M INUTES
MOTION:Moved by Secretary/Treasurer Jim Harrington, seconded by Member Baker, to
approve the Consent Calendaras submitted. Motion carried: 8-0-2 (Absent: Riveraand
Snyder).
S TAFF R EPORTS
E1.
Programming Update provided by Cultural Center Manager. (Verbal Update)
Cultural Center Manager Magee provided a one page with pictures of the Hunchback play
and shared with the Foundation the great review that it received from everyone in attendance.
Member Pachon shared that the school choir added a great sense of community. Manager
Magee also shared the excitement over Fritz Coleman’s performance. She indicated that she
will give an update of the next season at the following board meeting. Member Pachon
thanked Member Arguello for his support of Hunchback and for including the board at the
Bank of America event. Manager Magee provided her vision for World Music and suggested
a new date that would not be as hot as past years and new programming to engage the
community.The Board expressed their fondness of World Musicbut agreed that it is very hot
and a different date may be better. No further discussion was held.
E2.
City Update provided by Community Services Director. (Verbal Update)
Director Gracia provided an update on Catherine’s promotion to full time status in the Finance
Department. She will continue to provide support to the Foundation. She mentioned the
execution of the contract with Premierand the transition that will occur over the next several
weeks.Member Pachon inquired about how the new caterer would help with Bunco. Director
Gracia stated that Manager Magee and Executive Director Sluka-Kelly would coordinate the
details. She also informed the Foundation members that the Investment meeting with Finance
th
and the Foundation’s representatives will happen on Tuesday, March 5. This meeting will
assist in the transition from the City processing the banking to the Foundation. Chair Chen
stated that the Investment policy may need to be updated.No further discussion was held.
F OUNDATION B USINESS
F1.
Executive Director Report.
Executive Director Sluka-Kelly provided her report. The Board stated that they need more
social media presence. They also inquired about the Spotlight Donor agreements and
whether they went to Council or if they are missing. Member Pachon expressed her concern
over taking down Charter’s plaque on the Library.The Board discussed the need to review
the agreements for the donors before removing anything.No further discussion was held.
F2.
Consideration to Review and Approve the Submittal of the 2018 Taxes.
Member Brown stated that the taxes are showing an expense and she does not agree. She
stated she will be contacting LSL to discuss. She also inquired when the transfer to the Animal
February 27, 2019|Community and Arts Foundation Regular Meeting |City of Rancho Cucamonga
Page 2 of 4
F EBRUARY 27,2019
R ANCHO C UCAMONGA C OMMUNITY &A RTS F OUNDATION
B OARD OF D IRECTORS M EETING M INUTES
Foundation occurred in order to clarify whether amounts showing in the taxes are due to the
Animal Foundation funds that the Foundation was holding. She also requested that the
QuickBooks be sent to her for her review. She inquired about amounts listed on Schedule G
and was informed thatthe amount was due to the Golf Tournament. Member Brown
recommended that the Board not approve the taxes until further review and discussion with
LSL. No further discussion was held.
F3.
Investment Update provided by Secretary/Treasurer Jim Harrington.
Secretary/Treasurer Harrington provided an update on the Foundation’s Investments.No
further discussion was held.He shared that interest rates have gone up. He also shared about
the maturity of the notes that the Foundation has. He recommended going for CDs and limit
to them so that they will be insured. He stated that LAIF is paying market and that the
Foundation will miss the LAIF if they do not invest it somewhere else. Member Pachon
inquired about ready money to cover operating costs. Discussion ensued about the interest
of the investments and how aggressive the Foundation is, as well as the endowments on the
tax form. It was recommended that the Foundation review the need for an endowment policy.
No further discussion was held.
F4.
Review and Signing of Conflict of Interest Policy.
The present Board members signed and submitted the Conflict of Interest Policy. No further
discussion was held.
F5.
Discussion of RCCAAF Reorganization Plans.
Chair Chen provided an update on the reorganization. She shared that a meeting will be held
with the City’s Finance Department the following week to discuss the investments and steps
need to move forward with the transition. She stated that the MOU with the City will go to the
Board for approval. No further discussion was held.
C OMMITTEE R EPORTS
G1.
Executive Finance Committee.
Chair Chen reiterated the previous comments of the reorganization plan. The Committee
continues to meet to discuss the transition. No further discussion was held.
G2.
Fundraising Committees.
The Board was informed that every ticket sold for the Benefit performance goes to the
Foundation. The awards for the Donor Event have been ordered and invitations will be going
out soon. Each donor will receive two tickets to the event.
Chair Chen sharedthat donors are being secured for Monte Carlo and that tickets are on sale
at the box office.
February 27, 2019|Community and Arts Foundation Regular Meeting |City of Rancho Cucamonga
Page 3 of 4
F EBRUARY 27,2019
R ANCHO C UCAMONGA C OMMUNITY &A RTS F OUNDATION
B OARD OF D IRECTORS M EETING M INUTES
Member Pachon stated that the flyer for Bunco is being updated and will be distributed soon.
Nofurther discussion was held.
I DENTIFICATION O F I TEMS F OR N EXT M EETING
The following items were identified for the next meeting on April 24, 2019: Taxes and further
discussion on the reorganization.
A DJOURNMENT
The meeting adjourned at 7:08p.m.
Respectfully submitted,
/s/ Valerie Smith
Valerie Smith
Executive Assistant
City of Rancho Cucamonga
February 27, 2019|Community and Arts Foundation Regular Meeting |City of Rancho Cucamonga
Page 4 of 4
STAFF REPORT
DATE:April 24, 2019
Rancho Cucamonga Community & Arts Foundation
TO:
Jennifer Hunt Gracia, Community Services Director
FROM:
Elisa Garcia, ManagementAide
INITIATEDBY:
SUBJECT:Treasurer Report
RECOMMENDATION:
The following report is primarily for informational purposes and does not require immediate
action from the Board.
BACKGROUND:
Updated treasurer reports are provided to Full and Executive Board members at bimonthly
meetings.
P&L Detail – Operating Budget:
02/01/2019 – Payroll and taxes for Susan Sluka-Kelly were debited via Paychex from the
Foundation’s PAL account. Additionally, an invoice for $211.90 from Paychex was auto-
paid and debited from the PAL checking account.
02/01/2019 and 02/11/2019 – The Foundation PAL account was charged, and then
reimbursed for a $15.00 Merchant Services fee for the credit card machine. The final cost
to the Foundation for February 2019 was $0.00.
02/01/2019 – A $1,000.00 PAL Spotlight donation payment was received from L. Dennis
Michael. He had originally pledged $5,000 back in October 2007. To date, he has fulfilled
his pledge amount of $5,000.00.
02/07/2019 – A Spotlight Donor Donation was received via Benevity from Doug & Dee
Morris in the amount of $1,400.00.
02/08/2019 – A $2,629.30 donation was received from Foundation Member Nick Baker.
03/01/2019 – Payroll and taxes for Susan Sluka-Kelly were debited via Paychex from the
Foundation’s PAL account.
03/04/2019 - Invoice for $159.15 from Paychex was auto-paid and debited from the PAL
checking account.
P&L Detail – Grants:
02/11/2019 – A restricted Mainstreet donation was received from the Dwight Richard Odle
Revocable Living Trust, dtdFebruary 12, 2013 in the amount of $25,000.00.
02/20/2019 – Grant funds disbursed = $15,061.60.
03/2019 – Grant funds disbursed = $7,156.00
Page 1 of 2
P&L Fundraising Events:
03/01 & 03/18/2019 – Monte Carlo Casino Night received two table sponsorships, $500.00
from Heritage Park Nursing Rehab Center and $2,000.00 from Mercedes Benz of Ontario.
03/11/2019 – Expenses for Monte Carlo Casino Night were paid to Casino Parties &
Entertainment in the amount of $575.00.
03/2019 – Expenses for the Donor Recognition Event totaled $2,383.85. Expenses
included premier crystal awards, updated donor wall plates and room rental charges.
Balance Sheet
PAL account balance = $201,617.47
LAIF account balance = $297,764.74
As of 02/28/2019, the equity account balances are as follows:
o Temporarily Restricted Net Assets (includes all restricted grants, as well as
donations that are restricted to MainStreet) = $124,752.49
o Permanently Restricted Net Assets (consists of the Endowment fund, which is
invested through Union Bank) = $2,350,586.75
o Unrestricted Net Assets (consists of all unrestricted earnings of the Foundation) =
$237,354.53
Net Income for July 2018 - March 2019 = $138,498.24
PAL Checking Account:
01/24/2019 – Alta Loma High School, Etiwanda High School and Los Osos were awarded
the 18/19 High School Sponsorship Award. Checks were issued and have cleared the
checking account as of 2/28/19.
Uncleared checks as of March 31, 2019 = $23,288.58. Most of these uncleared checks
were written on 2/20/2019 and in mid to late March and are expected to clear before the
next report is filed.
LAIF Account:
February & March 2019 – No interest was earned on the LAIF account.
FISCAL IMPACT:
Total FY 2018/2019 Operating Budget Income for February 2019 = $5,058
Total FY 2018/2019 Operating Budget Expenses for February 2019 = $1,098
Total FY 2018/2019 Operating Budget Income for March 2019 = $2,500
Total FY 2018/2019 Operating Budget Expenses for March 2019 = $6,029
Exhibits:
Exhibit A - Foundation financial reports for February and March 2019 and operating budgets for
Fiscal Year 2018/2019.
Page 2 of 2
29.1329.1329.1315.00
1,000.001,400.002,400.002,400.002,629.302,629.305,029.305,058.435,058.43
Amount
Class
FUNDRAISING ACTIVITIES:General FundraisingFUNDRAISING ACTIVITIES:General FundraisingFUNDRAISING ACTIVITIES:General FundraisingFUNDRAISING ACTIVITIES:General FundraisingADMINISTRATIVE
/ GENERAL
Memo
Amazon Smile donationBalance due for PAL Spotlight Donation pledgeSpotlight donor donation, received through BenevityDonation funds from Kenny Cetera ConcertMonthly Merchant Services
fee (credit card terminal)
February 2019
Fiscal Year 2018 - 2019
Name
Amazon SmileMichael, L. DennisMorris, Doug & DeeUnionBank
Baker, Nick (Board Member)
Statement of Activity - Operating Budget
Rancho Cucamonga Community & Arts Foundation
Num
01241-357T0219PAL-LDM01241-354T01241-356TElectronic
Date
02/15/201902/01/201902/07/201902/08/201902/01/2019
Type
Sales ReceiptInvoiceSales ReceiptSales ReceiptCheck
43013 · General DonationTotal 43013 · General Donation60032 · Merchant Service Fee
40030 · Amazon SmileTotal 40030 · Amazon Smile43010 · Spotlight DonorTotal 43010 · Spotlight Donor43090 · Misc. DonationTotal 43090 · Misc. Donation60030 · Bank Charges
40000 · MISC INCOMETotal 40000 · MISC INCOME43000 · INDIVIDUAL CONTRIBUTIONSTotal 43000 · INDIVIDUAL CONTRIBUTIONS60000 · ADMINISTRATIVE EXPENSES
IncomeTotal IncomeExpense
Gross Profit
Ordinary Income/Expense
Accrual Basis
0.000.00
-15.00
736.91736.91736.91
149.15149.15886.06211.90211.90
3,960.47
1,097.963,960.47
Amount
Class
ADMINISTRATIVE / GENERALADMINISTRATIVE / GENERALADMINISTRATIVE / GENERALADMINISTRATIVE / GENERAL
Memo
Reimbursement of Merchant Services fee (credit card terminal)Paychex Inc. Payroll Taxes for Susan Sluka-KellyDinner for board meeting on 02/27/2019PayChex Invoice - Auto deduct from
PAL bank account
February 2019
Fiscal Year 2018 - 2019
Name
UnionBank - PAL AccountStonefire GrillPayChex
State / Federal Tax Agency
Statement of Activity - Operating Budget
Rancho Cucamonga Community & Arts Foundation
Num
ElectronicElectronic
Date
02/11/201902/01/201902/26/201902/01/2019
Type
DepositCheckCredit Card ChargeCheck
Total 60032 · Merchant Service Fee60041 · Payroll TaxesTotal 60041 · Payroll Taxes
Total 60030 · Bank Charges60040 · PersonnelTotal 60040 · Personnel60005 · Board Meetings / HospitalityTotal 60005 · Board Meetings / Hospitality
Total 60000 · ADMINISTRATIVE EXPENSES69000 · MISC EXPENSESTotal 69000 · MISC EXPENSES
Total Expense
Net Ordinary Income
Net Income
Accrual Basis
500.00420.23420.23531.75
2,000.002,500.002,500.002,500.002,500.001,431.871,963.62
Amount
Class
FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019PROGRAM ACTIVITIES:Unrestricted Program Income:Donor Recognition Event:2019PROGRAM
ACTIVITIES:Unrestricted Program Income:Donor Recognition Event:2019FUNDRAISING ACTIVITIES:General Fundraising
Memo
2019 Monte Carlo Casino Night - Table Sponsorship2019 Monte Carlo Casino Night - Dinner table sponsorshipPremier crysal awards with blue base for donor event2019 Donor Awards Celebration
- Room rental feePurchase of new name plates for Donor Wall
March 2019
Fiscal Year 2018 - 2019
Name
Heritage Park Nursing & Rehab CenterMercedes Benz OntarioAwesome Awards / Western TrophyCity of Rancho Cucamonga - VMD Designs
Statement of Activity - Operating Budget
Rancho Cucamonga Community & Arts Foundation
Num
MCN2020-HP1MCN19- MB1155511557
Date
03/01/201903/18/201903/14/201903/26/201903/28/2019
Type
InvoiceInvoiceCredit Card ChargeCheckCheck
66107 · Donor Recognition AwardsTotal 66107 · Donor Recognition Awards66108 · Misc Donor ExpensesTotal 66108 · Misc Donor Expenses
45030 · Event SponsorshipTotal 45030 · Event Sponsorship66100 · Donor Expenses
45000 · PROGRAM / EVENT INCOMETotal 45000 · PROGRAM / EVENT INCOME66000 · PROGRAM EXPENSES
IncomeTotal IncomeExpense
Gross Profit
Ordinary Income/Expense
Accrual Basis
55.0055.00
15.0015.0015.0077.5777.57
736.91736.91
2,383.852,383.852,041.842,041.842,778.752,926.32
Amount
Class
ADMINISTRATIVE / GENERALPROGRAM ACTIVITIES:Unrestricted Program Income:Donor Recognition Event:2019ADMINISTRATIVE / GENERALADMINISTRATIVE / GENERAL
ADMINISTRATIVE / GENERAL
Memo
Monthly Merchant Services fee (credit card terminal)Postage stamps to mail Donor Awards invitationsInk cartridges for printerPaychex Inc. Payroll Taxes for Susan Sluka-KellyPaychex Inc.
Payroll for Susan Sluka-Kelly
March 2019
Fiscal Year 2018 - 2019
Name
UnionBankOffice DepotState / Federal Tax AgencySusan Sluka-Kelly
U.S. Post Office
Statement of Activity - Operating Budget
Rancho Cucamonga Community & Arts Foundation
Num
ElectronicElectronicElectronic
Date
03/01/201903/12/201903/01/201903/01/2019
03/08/2019
Type
CheckCredit Card ChargeCredit Card ChargeCheckCheck
60032 · Merchant Service FeeTotal 60032 · Merchant Service Fee60041 · Payroll TaxesTotal 60041 · Payroll Taxes60042 · PayrollTotal 60042 · Payroll
Total 66100 · Donor Expenses60030 · Bank ChargesTotal 60030 · Bank Charges60012 · Postage and HandlingTotal 60012 · Postage and Handling60010 · Office SuppliesTotal 60010 · Office Supplies60040
· PersonnelTotal 60040 · Personnel
Total 66000 · PROGRAM EXPENSES60000 · ADMINISTRATIVE EXPENSESTotal 60000 · ADMINISTRATIVE EXPENSES65000 · FUNDRAISING EXPENSES
Accrual Basis
575.00575.00575.00159.15159.15
6,044.32
-3,544.32-3,544.32
Amount
Class
FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019ADMINISTRATIVE / GENERAL
Memo
2019 Monte Carlo Casino Night entertainmentPayChex Invoice - Auto deduct monthly fee from PAL bank account
March 2019
Fiscal Year 2018 - 2019
Name
Casino Parties & EntertainmentPayChex
Statement of Activity - Operating Budget
Rancho Cucamonga Community & Arts Foundation
Num
Electronic
Date
03/11/201903/04/2019
Type
Credit Card ChargeCheck
65040 · Event EntertainmentTotal 65040 · Event Entertainment
Total 65000 · FUNDRAISING EXPENSES69000 · MISC EXPENSESTotal 69000 · MISC EXPENSES
Total Expense
Net Ordinary Income
Net Income
Accrual Basis
500.00500.00476.80347.00274.50
Amount
25,000.0025,000.0025,000.0025,000.0025,000.0025,000.00
Class
PROGRAM ACTIVITIES:Restricted Program Income:MainStreetFUNDRAISING ACTIVITIES:Restricted Grants:LewisFUNDRAISING ACTIVITIES:Restricted Grants:LewisFUNDRAISING ACTIVITIES:Restricted Grants:LewisFUNDRA
ISING ACTIVITIES:Restricted Grants:LewisFUNDRAISING ACTIVITIES:Restricted Grants:Lewis
Memo
Mainstreet Restricted Donation from the Dwight Richard Odle Revocable Living Trust, dtd February 14, 2013Lewis sponsorship - Bus transportation for School House Rock - Cucamonga ElementaryLewis
sponsorship - Bus transportation for School House Rock - Lincoln ElementaryLewis Sponsorship - Bus reimbursement for School House Rock - Central ElementaryLewis sponsorship - Bus reimbursement
for School House Rock - JC Boyd ElementaryLewis sponsorship - Bus reimbursement for School House Rock - John Adams Elementary
February 2019
Fiscal Year 2018 - 2019
Name
Odle, Dwight RichardLewis Real Estate Corp.:Restricted Grant - FY 18/19Lewis Real Estate Corp.:Restricted Grant - FY 18/19Lewis Real Estate Corp.:Restricted Grant - FY 18/19Lewis Real
Estate Corp.:Restricted Grant - FY 18/19Lewis Real Estate Corp.:Restricted Grant - FY 18/19
Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget / Grants
Num
01241-355T
Date
02/11/201902/20/201902/20/201902/20/201902/20/201902/20/2019
Type
Sales ReceiptCheckCheckCheckCheckCheck
Total 43012 · MainStreet Donation
43012 · MainStreet Donation
43010 · Spotlight DonorTotal 43010 · Spotlight Donor67001 · Sponsored Transportation
Total 43000 · INDIVIDUAL CONTRIBUTIONS67000 · GRANT DISBURSEMENTS
43000 · INDIVIDUAL CONTRIBUTIONS
IncomeTotal IncomeExpense
Gross Profit
Ordinary Income/Expense
Accrual Basis
476.80
2,575.109,938.409,938.40
Amount
12,486.5012,486.5015,061.6015,061.60
Class
FUNDRAISING ACTIVITIES:Restricted Grants:LewisFUNDRAISING ACTIVITIES:Restricted Grants:US Bank Foundation
Memo
Lewis sponsorship - Bus reimbursement for School House Rock - Bear Gulch Elementary
US Bank - Subsidized tickets for School House Rock
February 2019
Fiscal Year 2018 - 2019
Name
Lewis Real Estate Corp.:Restricted Grant - FY 18/19US Bank:Restricted Grant - 18/19 Play Partners
Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget / Grants
Num
Date
02/20/201902/20/2019
Type
Check
Check
Total 67001 · Sponsored Transportation67003 · Tickets for UnderservedTotal 67003 · Tickets for Underserved
Total 67000 · GRANT DISBURSEMENTS
Total Expense
Net Ordinary Income
Net Income
Accrual Basis
200.00200.00
2,716.002,500.001,740.006,956.007,156.007,156.00
-7,156.00
-7,156.00
Amount
Class
FUNDRAISING ACTIVITIES:Restricted Grants:LewisFUNDRAISING ACTIVITIES:Restricted Grants:US Bank FoundationFUNDRAISING ACTIVITIES:Restricted Grants:B of A FoundationFUNDRAISING ACTIVITIES:Restricted
Grants:US Bank Foundation
Memo
March 2019
Lewis - Sponsored transportation for Westmont Elementary (School House Rock Live)US Bank - Tickets for underserved - Golden DragonB of A Foundation - Tickets for underserved - Hunchback
of Notre DameUS Bank - Tickets for underserved - Hunchback of Notre Dame
Fiscal Year 2018 - 2019
Name
Rancho Cucamonga Community & Arts Foundation
Statement of Activity - Operating Budget / Grants Lewis Real Estate Corp.:Restricted Grant - FY 18/19US Bank:Restricted Grant - 18/19 Play PartnersBank of America:B of A Foundation
Restr Grant - FY18/19US Bank:Restricted Grant - 18/19 Play Partners
Num
115561155211553
11554
Date
03/26/201903/11/201903/11/201903/15/2019
Type
CheckCheckCheck
Check
67001 · Sponsored TransportationTotal 67001 · Sponsored Transportation67003 · Tickets for UnderservedTotal 67003 · Tickets for Underserved
67000 · GRANT DISBURSEMENTS
Total 67000 · GRANT DISBURSEMENTS
ExpenseTotal Expense
Ordinary Income/ExpenseNet Ordinary Income
Net Income
Accrual Basis
0.00
TOTAL
74,160.0074,160.0074,160.0025,317.7425,317.7448,842.2648,842.26
May 4, 2019
Cinco de Bunco
575.00575.00
4,000.004,000.004,000.003,425.003,425.00
Apr 27, 2019
Monte Carlo Night
Mar 23, 2019
Performance
Fritz Coleman
68,510.0068,510.0068,510.0024,742.7424,742.7443,767.2643,767.26
Oct 22, 2018
Golf Tourney
Fiscal Year 2018 - 2019
0.000.00
1,650.001,650.001,650.001,650.001,650.00
All Transactions During Fiscal Year through March 31, 2019
Statement of Activity - Fundraising Events
Rancho Cucamonga Community & Arts Foundation
Sept 1, 2018
Quakes Night
45000 · PROGRAM / EVENT INCOME65000 · FUNDRAISING EXPENSES
IncomeTotal IncomeExpenseTotal Expense
Gross Profit
Ordinary Income/ExpenseNet Ordinary Income
Net Income
Accrual Basis
Accrual Basis
Rancho Cucamonga Community & Arts Foundation
Balance Sheet
Fiscal Year 2018 - 2019
As of March 31, 2019
March 31, 2019
ASSETS
Current Assets
Checking/Savings
10010 · PAL Checking Account201,617.47
10020 · LAIF Account297,764.74
Total Checking/Savings499,382.21
Accounts Receivable
12000 · Accounts Receivable500.00
Total Accounts Receivable500.00
Other Current Assets
13000 · Investments - UnionBanc
13150 · United States Treas Nts Note899,718.75
13010 · American Express BK FSB CD250,000.00
13020 · Capital One Bank USA NA CD250,000.00
13030 · American Express Centrn250,000.00
13040 · Fed Natl Mtg Assn - 3135G0K93700,868.00
Total 13000 · Investments - UnionBanc2,350,586.75
16000 · Undeposited Funds2,000.00
Total Other Current Assets2,352,586.75
Total Current Assets2,852,468.96
TOTAL ASSETS2,852,468.96
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit Cards
22000 · US Bank Credit Cards
22010 · US Bank Credit Card - 25801,127.80
22020 · US Bank Credit Card - 5445149.15
Total 22000 · US Bank Credit Cards1,276.95
Total Credit Cards1,276.95
Total Current Liabilities1,276.95
Total Liabilities1,276.95
Equity
30000 · Temp Restricted Net Assets124,752.49
31000 · Permanent Restricted Net Assets2,350,586.75
32000 · Unrestricted Net Assets237,354.53
Net Income138,498.24
Total Equity2,851,192.01
TOTAL LIABILITIES & EQUITY2,852,468.96
Accrual Basis
Rancho Cucamonga Community & Arts Foundation
Temporarily Restricted Net Assets
Fiscal Year 2018 - 2019
As of March 31, 2019
March 31, 2019
Ordinary Income/Expense
Income
41000 · FOUNDATION GRANT INCOME357,500.00
43000 · INDIVIDUAL CONTRIBUTIONS
43010 · Spotlight Donor
43011 · Love of Wine Donation56,546.00
43012 · MainStreet Donation30,252.00
Total 43010 · Spotlight Donor86,798.00
43020 · MainStreet Donation100.90
Total 43000 · INDIVIDUAL CONTRIBUTIONS86,898.90
46000 · CORPORATE GRANT INCOME550,750.00
Total Income995,148.90
Gross Profit995,148.90
Expense
67000 · GRANT DISBURSEMENTS
67013 · Associate Tickets1,186.00
67012 · Supporting Sponsor10,500.00
67011 · Presenting Sponsor99,500.00
67010 · Sponsored Season Support80,000.00
67009 · LFP Sponsorship40,000.00
67001 · Sponsored Transportation175,336.06
67002 · Specialty Series66,435.00
67003 · Tickets for Underserved62,171.15
67004 · Sponsored Tickets165,556.20
67005 · MainStreet Support98,709.50
67006 · Sponsorships65,002.50
Total 67000 · GRANT DISBURSEMENTS864,396.41
66000 · PROGRAM EXPENSES
66300 · Spotlight Donor Disbursements
66301 · Love of Wine Disbursements5,000.00
66302 · MainStreet Disbursements1,000.00
Total 66300 · Spotlight Donor Disbursements6,000.00
Total 66000 · PROGRAM EXPENSES6,000.00
65000 · FUNDRAISING EXPENSES
65010 · Event Consultant Fee0.00
65040 · Event Entertainment0.00
65100 · Live Auction Prizes0.00
65120 · Misc Event Expenses0.00
Total 65000 · FUNDRAISING EXPENSES0.00
Total Expense870,396.41
Net Ordinary Income124,752.49
Net Income124,752.49
500.00500.00500.00
Open Balance
30
Aging
Class
FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019
Due Date
03/01/2019
Memo
2019 Monte Carlo Casino Night - Table Sponsorship
As of March 31, 2019
A/R Aging Detail
Fiscal Year 2018 - 2019
Name
Rancho Cucamonga Community & Arts Foundation
Heritage Park Nursing & Rehab Center
Num
MCN2020-HP1
Date
03/01/2019
Type
Invoice
CurrentTotal Current1 - 30Total 1 - 3031 - 60Total 31 - 6061 - 90Total 61 - 90> 90Total > 90TOTAL
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending February 28, 2019
Feb 28, 2019
Beginning Balance203,102.93
Cleared Transactions
Checks and Payments - 7 items-2,963.81
Deposits and Credits - 3 items25,044.13
Total Cleared Transactions22,080.32
Cleared Balance225,183.25
Uncleared Transactions
Checks and Payments - 8 items-15,122.56
Total Uncleared Transactions-15,122.56
Register Balance as of 02/28/2019210,060.69
New Transactions
Deposits and Credits - 1 item3,629.30
Total New Transactions3,629.30
Ending Balance213,689.99
15.00
-60.96
-500.00
-1,000.00-1,500.00-2,000.00-2,736.91-2,948.81-2,963.81-2,963.81
25,015.0025,044.1325,044.1322,080.32
Balance
-12,547.46
203,102.93225,183.25
15.0029.13
-15.00-60.96
-500.00-500.00-500.00-500.00-736.91-211.90
-2,963.81
25,000.0025,044.1322,080.3222,080.32
Amount
-12,486.50
Clr
Memo
2018/19 High School Sponsorship Award2018/19 High School Sponsorship AwardPaychex Inc. Payroll Taxes for Susan Sluka-KellyPayChex Invoice - Auto deduct from PAL bank accountMonthly Merchant
Services fee (credit card terminal)Reimbursement of Merchant Services fee (credit card terminal)
2018/19 High School Sponsorship Award2018/19 High School Sponsorship AwardMainstreet Restricted Donation from the Dwight Richard Odle Revocable Living Trust, dtd February...Amazon SmileLewis
Grant - Bus reimbursement for Rancho HS to attend "School House Rock Live" (PO # FT101918)US Bank - Subsidized tickets for School House Rock
Fiscal Year 2018 - 2019
Period Ending February 28, 2019
Name
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Alta Loma High SchoolAlta Loma High SchoolEtiwanda High SchoolLos Osos High SchoolState / Federal Tax AgencyPayChexUnionBankSB County Superintendent of SchoolsCity of Rancho Cucamonga
- V
Num
11541115401154211543ElectronicElectronicElectronic1153211546
Date
01/24/201901/24/201902/01/201902/01/201902/01/2019
01/24/201901/24/201902/11/201902/11/201902/15/201911/06/201802/20/2019
Type
CheckCheckCheckCheckCheck
CheckCheckDepositDepositDepositCheckCheck
Total Checks and Payments
Checks and Payments - 7 itemsDeposits and Credits - 3 itemsTotal Deposits and CreditsChecks and Payments - 8 items
Cleared TransactionsTotal Cleared TransactionsUncleared Transactions
Beginning BalanceCleared Balance
3,629.303,629.303,629.30
Balance
-13,047.46-13,547.46-14,024.26-14,501.06-14,848.06-15,122.56-15,122.56-15,122.56
210,060.69213,689.99
-500.00-500.00-476.80-476.80-347.00-274.50
6,957.763,629.303,629.303,629.30
10,587.06
Amount
-15,122.56-15,122.56
Clr
Memo
Lewis sponsorship - Bus transportation for School House Rock - Cucamonga ElementaryLewis sponsorship - Bus transportation for School House Rock - Lincoln ElementaryLewis sponsorship
- Bus reimbursement for School House Rock - Bear Gulch ElementaryLewis Sponsorship - Bus reimbursement for School House Rock - Central ElementaryLewis sponsorship - Bus reimbursement
for School House Rock - JC Boyd Elementary
Lewis sponsorship - Bus reimbursement for School House Rock - John Adams Elementary(Kenny Cetera Concert), (PAL spotlight donation)
Fiscal Year 2018 - 2019
Period Ending February 28, 2019
Name
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Etiwanda School DistrictOntario-Montclair School DistrictCentral School DistrictCentral School DistrictRialto Unified School DistrictJohn Adams Elementary
Num
115441155111550115471154811549
Date
02/20/2019
02/20/201902/20/201902/20/201902/20/201902/20/201903/12/2019
Type
Check
CheckCheckCheckCheckCheckDeposit
Total Checks and PaymentsDeposits and Credits - 1 itemTotal Deposits and Credits
Total Uncleared TransactionsNew TransactionsTotal New Transactions
Ending Balance
Register Balance as of 02/28/2019
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - PAL Checking Account
Fiscal Year 2018 - 2019
Period Ending March 29, 2019
March 29, 2019
Beginning Balance225,183.25
Cleared Transactions
Checks and Payments - 6 items-3,906.50
Deposits and Credits - 1 item3,629.30
Total Cleared Transactions-277.20
Cleared Balance224,906.05
Uncleared Transactions
Checks and Payments - 12 items-23,288.58
Total Uncleared Transactions-23,288.58
Register Balance as of 03/29/2019201,617.47
New Transactions
Checks and Payments - 1 item-300.00
Deposits and Credits - 1 item2,000.00
Total New Transactions1,700.00
Ending Balance203,317.47
-60.96
-476.80-953.60-277.20
3,629.303,629.30
-2,995.44-3,732.35-3,747.35-3,906.50-3,906.50
Balance
-12,547.46-13,047.46-13,547.46-13,894.46
225,183.25224,906.05
-15.00-60.96
-476.80-476.80-736.91-159.15
-277.20-277.20-500.00-500.00-347.00
3,629.303,629.30
-2,041.84-3,906.50
Amount
-12,486.50
Clr
Memo
Lewis Sponsorship - Bus reimbursement for School House Rock - Central ElementaryLewis sponsorship - Bus reimbursement for School House Rock - Bear Gulch ElementaryMonthly Merchant Services
fee (credit card terminal)PayChex Invoice - Auto deduct monthly fee from PAL bank accountLewis sponsorship - Bus transportation for School House Rock - Cucamonga ElementaryLewis sponsorship
- Bus transportation for School House Rock - Lincoln ElementaryLewis sponsorship - Bus reimbursement for School House Rock - JC Boyd Elementary
Paychex Inc. Payroll for Susan Sluka-KellyPaychex Inc. Payroll Taxes for Susan Sluka-Kelly(Kenny Cetera Concert), (PAL spotlight donation)Lewis Grant - Bus reimbursement for Rancho HS
to attend "School House Rock Live" (PO # FT101918)US Bank - Subsidized tickets for School House Rock
Period Ending March 29, 2019
Fiscal Year 2018 - 2019
Name
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
Central School DistrictCentral School DistrictSusan Sluka-KellyState / Federal Tax AgencyUnionBankPayChexSB County Superintendent of SchoolsCity of Rancho Cucamonga Etiwanda School DistrictOntario-Mo
ntclair School DistrictRialto Unified School District
Num
1154711550ElectronicElectronicElectronicElectronic1153211546115441155111548
Date
03/01/201903/04/2019
02/20/201902/20/201903/01/201903/01/201903/12/201911/06/201802/20/201902/20/201902/20/201902/20/2019
Type
CheckCheck
CheckCheckCheckCheckDepositCheckCheckCheckCheckCheck
Total Checks and Payments
Checks and Payments - 6 itemsDeposits and Credits - 1 itemTotal Deposits and CreditsChecks and Payments - 12 items
Cleared TransactionsTotal Cleared TransactionsUncleared Transactions
Beginning BalanceCleared Balance
-300.00-300.00
2,000.002,000.001,700.00
Balance
-14,168.96-16,884.96-19,384.96-21,124.96-21,656.71-21,856.71-23,288.58-23,288.58-23,288.58
201,617.47203,317.47
-274.50-531.75-200.00-300.00-300.00
2,000.002,000.001,700.00
-2,500.00-1,740.00
-2,716.00-1,431.87
Amount
-23,288.58-23,288.58-23,565.78-21,865.78
Clr
Memo
Lewis sponsorship - Bus reimbursement for School House Rock - John Adams ElementaryB of A Foundation - Tickets for underserved - Hunchback of Notre DameUS Bank - Tickets for underserved
- Hunchback of Notre DameLewis - Sponsored transportation for Westmont Elementary (School House Rock Live)
US Bank - Tickets for underserved - Golden Dragon2018 Donor Awards Celebration - Room rental feePurchase of new name plates for Donor WallPhoto Booth for 2019 Monte Carlo Casin Night2019
Monte Carlo Casino Night
Period Ending March 29, 2019
Fiscal Year 2018 - 2019
Name
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - PAL Checking Account
John Adams ElementaryCity of Rancho Cucamonga City of Rancho Cucamonga City of Rancho Cucamonga City of Rancho Cucamonga Pomona Unified School DistrictMD DesignsLuxe Pix Photo Booth
Num
1154911552115531155411555115561155711558
Date
02/20/2019
03/11/201903/11/201903/15/201903/26/201903/26/201903/28/201904/02/201904/01/2019
Type
Check
CheckCheckCheckCheckCheckCheckCheckDeposit
Total Checks and PaymentsChecks and Payments - 1 itemTotal Checks and PaymentsDeposits and Credits - 1 itemTotal Deposits and Credits
Total Uncleared TransactionsNew TransactionsTotal New Transactions
Ending Balance
Register Balance as of 03/29/2019
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - LAIF Account
Fiscal Year 2018 - 2019
Period Ending March 5, 2019
March 5, 2019
Beginning Balance297,764.74
Cleared Balance297,764.74
Register Balance as of 03/05/2019297,764.74
Ending Balance297,764.74
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - LAIF Account
Fiscal Year 2018 - 2019
Period Ending March 5, 2019
TypeDateNumNameMemoClrAmountBalance
Beginning Balance297,764.74
Cleared Balance297,764.74
Register Balance as of 03/05/2019297,764.74
Ending Balance297,764.74
Rancho Cucamonga Community & Arts Foundation
Reconciliation Summary - LAIF Account
Fiscal Year 2018 - 2019
Period Ending April 3, 2019
April 3, 2019
Beginning Balance297,764.74
Cleared Balance297,764.74
Register Balance as of 04/03/2019297,764.74
Ending Balance297,764.74
Rancho Cucamonga Community & Arts Foundation
Reconciliation Detail - LAIF Account
Fiscal Year 2018 - 2019
Period Ending April 3, 2019
TypeDateNumNameMemoClrAmountBalance
Beginning Balance297,764.74
Cleared Balance297,764.74
Register Balance as of 04/03/2019297,764.74
Ending Balance297,764.74
EXECUTIVE DIRECTOR’SREPORT
DATE:April 24, 2019
Rancho Cucamonga Community & Arts FoundationBoard of Directors
TO:
Susan Sluka-Kelly,ExecutiveDirector
FROM:
Discussion of Potential Space Opportunity for RCCAAF at Terra Vista
SUBJECT:
RECOMMENDATION:
Staff recommends the Board of Directors reviewthe attached “Exhibit A”and discuss the
opportunity to host a potential arts space at Terra Vista Town Center, owned by Lewis
Group of Companies’ Retail Division. A full commitment is not expected at this time,
however, due to time sensitivity, it is recommended that the Board either provide approval
to proceed to explore the feasibility of hosting and maintaining thespace for a period of
two or more years, or not to proceed.
BACKGROUND:
Lewis Retail Operating and Randall Lewis have very graciously and generously provided
the RCCAAF with an opportunity to consider a vacant retail space at Terra Vista Town
Center to establish as a potential arts space and home base for the Foundation. The
space, located in the “food court” area across from the Terra Vista Town Cinemas,is
currently gutted and very basic, and there would be some internal construction required
in order to make the space usable to the Foundation. The one caveat to consider is that
the space is expected be demolished/re-imagined down the road, approx. 4 – 6 years,
therefore a 2-year lease is all that can be offered at this time, but a slightly longer duration
could be expected until new plans are developed. Randall has informed me that Lewis
Retail would not charge a monthly rent, or if a rent was to be charged it would be offset
by funds from Lewis.
I understand that there is a great deal to be discussed and considered before a decision
can be made to determine if the Foundation can operate and sustain a space. I’ve
received a general cost estimate of $45,000 - $50,000(from the representative at Lewis
Retail) to provide “vanilla shell condition with a drop ceiling, florescent lighting fixtures
wired to the panel, HVAC ducting, and two (2) ADA compliant restrooms.” Should the
Board of Directors decide to pursue the ideaof this space for further research and
consideration, I suggest that thatBoard set a workshop session sometime in May to
furtherdiscuss and evaluate this opportunity so that we can create a solid strategic plan
to move forward, or vacate the option and notify Randall of the decision. In the meantime,
I will continue to research basic operating costs for the space to have a greater
Page 1 of 2
understanding to the financial obligation. Due to the extreme generosity of this offer to the
Foundation, I would expect to give a confirmation to Randall by end of June.
ANALYSIS:
Currently, there is not a space or entity in Rancho Cucamonga that provides a
community arts space, financial support for the arts, or encouragement for grass-roots
efforts to start new arts projects, groups or events. The Cultural Center has well
established itself as an excitingperforming arts center by presenting and producing
professional artists and large theatre productions. This has been a great addition to our
city and has brought the arts into the spotlight. However, the space is not designed to
help support outsidearts entities, showcase individual local artists or student talent, or
create an encouraging environment for nurturing fledgling arts groups. By establishing a
space that can not only provide arts-focusedevents, exhibits and education, the space
at TerraVista also has a great opportunity to generate revenue that can make it self-
supporting, and potentially, net revenue positive to put even more funds into local arts.
By creating partnerships with local schools, the City, local arts organizations, alongwith
providing “cost sharing” opportunities with local artists and performance groups, I feel
that ongoing use of the space will generate ongoing revenues as well. Should the Board
decide to pursue this opportunity, I am excitedto explore partnership options as well as
unlimited ideas on how this space can benefit the community.
The attached exhibit is the document presented to Randall Lewis in January 2019,
providing a vision for the potential use of the space at Terra Vista.
FISCAL IMPACT:
As previously mentioned, the basic expense to make the space usable would be
approximately $50,000. It is not certain what the ongoing monthly expenses will be for
this space until more research is conducted.The board would ultimately need to decide
how theywould wish to fund any upfront expenses, which may include a combination of
savings, a fundraising campaign, and partnership agreements.
Exhibits:
Attachment 1 - Vison and Concept Presentation for Randall Lewis (1.28.19)
Page 2 of 2