HomeMy WebLinkAbout2016/11/09 - Agenda Packet - West-Side Citizens' Oversight Committee
W EST-S IDE C ITIZENS’
O VERSIGHT C OMMITTEE A GENDA
N OVEMBER 9,2016
6:00 P.M.--T RI-C OMMUNITIES
Rancho Cucamonga Civic Center
10500 Civic Center Drive
Rancho Cucamonga, California 91730-3801
S PECIAL M EETING
A. C ALL TO O RDER
A1. Pledge of Allegiance
A2. Roll Call:
Joey Catuara, David DeMauro, Velma Gilbert, Sean Harvath, Theresa Marji
A3. Approval of Minutes:
August 30,2016
B.P UBLIC C OMMUNICATIONS
This is the time and place for the general public to address the West-Side Districts Citizens’ Oversight
Committee on any item listed or not listed on the agenda. State law prohibits the Committee from
addressing any issue not previously included on the Agenda. The Committee may receive testimony
and set the matter for a subsequent meeting. Comments are to be limited to five minutes per
individual.
C.I TEM(S)FOR D ISCUSSION
C1.West-Side Districts Updates.
C2. Discussion of Community Outreach History in LMD-6 (Caryn Communities).
C3. Discussion of LMD Newsletters and Other Means of Communication with Property Owners.
D.A DJOURNMENT
I,Linda A. Troyan, City Clerk Services Director of the City of Rancho Cucamonga, or my designee,
hereby certifies that a true, accurate copy of the foregoing agenda was posted on November 3, 2016
at 5:30 pmper Government Code 54954.2 at 10500 Civic Center Drive.
City of Rancho Cucamonga
________________________
Linda A. Troyan, MMC
City ClerkServices Director
CITY OF RANCHO CUCAMONGA
WEST-SIDE DISTRICTS CITIZENS’ OVERSIGHT COMMITTEE
SPECIAL FOLLOW-UPMEETING MINUTES
A. C ALL TO O RDER –R AINS R OOM
The City of Rancho Cucamonga West-SideDistricts Citizens’Oversight Committee held a Special
meetingonTuesday, August 30, 2016in the RainsRoom at the Civic Center, 10500 Civic Center Drive,
Rancho Cucamonga, California. Deputy City Manager/Administrative Servicescalled the meeting to
order at 6:00 p.m.
A1.Pledge of Allegiance:
Led by Vice-Chair Cataura.
A2.Roll Call:
Present wereCommittee Members:Joey Catuara, David DeMauro, Velma Gilbertand
Theresa Marji.
Also present were:Lori Sassoon, Deputy City Manager/Administrative Services; Tamara Layne,
Finance Director; Bill Wittkopf, Public Works Services Director; Noah Daniels, Finance Manager;
Chris Bopko, Management Analyst III; Kelly Guerra, Special Districts; Administrative Secretary
Melinda Garcia.
Absent:
Committee Member Sean Harvath was travelingfor business and sent his regrets.
A3.Approval of Minutes:
Committee Member Marji motioned to approve the minutes from the meetings on March 29,
2016 and May 3, 2016. The motion was seconded by Committee Member Catauraand
harmoniously approved.
B.P UBLIC C OMMUNICATIONS
No public communicationswere made.
C.I TEMSOF D ISCUSSION
C1.Discussion of Prior Actions and Documents Related to the West-Side Districts.
Deputy City Manager Sassoon provided information about the packet the Committee Members
received prior to the meeting. Finance Director Layne explained the CAFR and itsrole. Public
Works Director Wittkopf provided insight of the numerous projects the department has
established to comply with the drought. A discussion ensued regarding funding, staffing and
contract services in the affected areas. The Committee requested a list of the hardscape areas
from PW Director Wittkopf.
W EST-S IDE D ISTRICTS C ITIZENS’O VERSIGHT C OMMITTEE A NNUAL M EETING M INUTES
A UGUST 30,2016
P AGE 2
C2.Improving Communications with the Community.
The Committee reiterated the need to find long term solutions. Various methods of reaching out
to residents were suggested, including posting Committee Minutes on Next Door, Facebookand
Twitter, as well as creating a brochure. After reviewing the draft Newsletter mailed by staff to
residents, the Committee feltit can be improved. Posting the Finance pages provided to the
Committee, which wereeasier to understand, was also suggested. Management Analyst Bopko
explained the open houses staff hosted in the past and the apparent lack of interest by residents.
Whether it be lackof interest or trust, the Committee is confidentthe public would be more
receptive to Town Hall meetings hosted by the Committee rather than the City.The discussion
continued with the Committee discussing ways they can reach residents to determine what the
Committee can do to targettheir concerns.
PW Director Wittkopf provided background information about the residents in the Caryn
Community and their effortsto reach the residents in LMD 6. He explained that their efforts
were instrumental in ensuring the increase was successful the second time it was placed on the
ballot. He recommended following the same protocol and offered to obtain the resident’s
information for the Committee.
D.A DJOURNMENT
Committee Member Cataura motioned to adjourn the meeting. The motion wasseconded by
Committee Member Marji. The meeting adjourned at 7:31p.m.
Respectfully submitted,
__________________________________
Sean Harvath, Chair
Approved: