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Home My WebLink About2019/03/07 - Agenda Packet - Library Board of Trustees MARCH 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA A. 6:00 P.M. — CALL TO ORDER Roll Call: President, Christine DeVries President Pro Tem, Janet Temkin Board Member, Luella G. Hairston, Esq. ,. rrrrr Board Member, Mary Hannah Board Member, Kristen Murrieta-Morales B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda.The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1. Consideration to approve the Minutes of February 7, 2019. C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget, MARCH 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA E. DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 131. Consideration and discussion regarding the Library Status Report. a) Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. b) Consideration and discussion regarding a review of Library Statistics. The report will be presented by Cara Vera, Library Services Manager. D2. Consideration and discussion regarding Children's Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. D3. Consideration and discussion regarding HouseCalls Service and Volunteers. Presentation by Margaret Hatanaka, Adult Supervisor and Kristin Brailey, Biane Circulation Supervisor. F. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. E1. Consideration to approve proposed changes to the Library's Mission Statement. The oral report will be presented by Julie A. Sowles, Library Director. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. E3. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Page 2 of 3 MARCH 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Friday, March 01, 2019, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Jennifer Palacios Library Executive Assistant City of Rancho Cucamonga Mission Statement The mission of the Rancho Cucamonga Public Library is to inform and enrich our community. We strive to accomplish this by providing access to traditional and technologically innovative resources. We support and encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service-oriented staff. If you need special assistance or accommodations to participate in this meeting,please contact the Library at(909)477-2720. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3of3 J t J l'd(' (' LIHBRAORY SERVICES DATE: March 7, 2019 TO: Rancho Cucamonga Library Board of Trustees FROM: Julie A. Sowles, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION: Staff recommends the Library Board of Trustees to approve the minutes of the regular meeting of February 7, 2019. BACKGROUND: Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Executive Assistant II, Jennifer Palacios. ANALYSIS: None. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: Not Applicable. ATTACHMENT(S): February 7, 2019 Minutes Page 1 of 1 Item C1--1 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER Ther ulr meeting of the Library Board of Trustees was held on Thursday, February 7, 2019, in the Council Chambers at City all, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President Pro Tern Temkin. Present were Members Hannah, Hairston and M urri eta-Morales. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Wess Garcia, Programming Coordinator and Jennifer Palacios, Executive Assistant II. B. PUBLIC COMMUNICATIONS B1. There were none. C. CONSENT CALENDAR C1. Consideration to approve Minutes of December 6, 2018. MOTION: Moved by Member Hairston to approve December 6, 2018 minutes, seconded by Member Murrieta-Morales. Motion carried 4-0-1. C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Hannah. Motion carried 4-0-1. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles reported on December 15, 2018 the Friends of the Library held their annual Holiday Potluck Breakfast on the Second Story.The Friends of the Library made a$46,600 donation, resulting in a total annual gift total of$142,000. Julie A. Sowles, Library Director, reported the new e-book service, Clou dLibrary, went live right before the holiday closure. Julie A. Sowles, Library Director, reported the City Council meeting on December 19, 2018 was the last meeting for Council Members Diane Williams and Bill Alexander. Kristine Scott was sworn Item C1—2 Library Board of Trustees Minutes February 7, 2019 Page 2 in as a new Council Member, Board Members Akahoshi, Gilfry and Leal were recognized fort it service with the City and the it Council recognized Randall ananell Lewis for it $1.5 million donation to the Second to campaign. Julie A. Sowles, Library Director, stated the Young Adult Services is received a California State Library Copycat Grant on December 20, 2019. New programs will launch this year promoting mental health awareness in young adults. Library Director Sowles stated in early January, Brian Sternberg,Wess Garcia and Linda Engelke filmed a couple of segments for the 2019 State of the City address coming up on February 28, 2019. Julie A. Sowles, Library Director, reported the Biane Library will be getting new table and chairs in the Children's area, new chairs in the public area and new chairs at both Library Tech Center locations. Library Director SowI reported the Library's Integrated Library System (ILS) vendor will be making changes to the overall look of the online library catalog to make it more user friendly on digital devices. Julie A. Sowles, Library Director, reported she met with City staff and designers regarding the Etiwanda Heights Neighborhood and Conservation Plan to discuss what kind of Library presence may be needed in this community. Director Sowles stated a duplication of all the Library's resources and services will not be needed but possibly a store front or vending machine presence might be considered. Library Director SowI stated the Library is looking at doing technology differently at that Biane Library by having six portable Chromebooks available for check out to use within the library. Julie A. Sowles, Library Director, reported the Library held final interviews for the Library Technician position and Sasha Grimes was selected. Sasha was formally a Library Assistant and promoted to this position and her official start date will be February 18, 2019. Library Director Sowles stated she will be going to Washington D.C. along with two it Council Members to meet with Federal Representatives to talk out what is going on in Rancho Cucamonga and to advocate for Library services and resources. Director Sowles will also be meeting with the Institute of Museum and Library Services (IMLS) which distributes grant funds for museums and libraries. Library Director Sowl reported Brittany Garcia, Young Adult Services Librarian, had an article published in VOYA Magazine which discussed the teen Camp Half Blood event held at Biane Library. Julie A. Sowles, Library Director asked that the Board save the date for the Serving with a Purpose Conference on May 23, 2019. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. Item C1-3 Library Board of Trustees Minutes February 7, 2019 Page 3 D2. Consideration and discussion regarding Children's Services, It Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported there were ten attendees at the Literacy Division's English Conversation Club on January 22, 2019. The club is held on the second and fourth Tuesday of each month at Archibald Library. Assistant Library Director Sternberg stated Black History Night will be on February 22, 2019 at Blane Library and the theme will be Follow the Music.The family crafts, games and performances will be all about music. This cultural arts night will be supported by the Library Foundation Board. Brian Sternberg, Assistant Library Director, reported the Biane Library held School Family Nights for Terra Vista Elementary on January 24, 2019 and East Heritage Elementary on January 31, 2019. The students participated in: a scavenger hunt is took the students around the building teaching the about resources being off ered by the Library, a hands-on activity to build their own Hex Bug maze and a performance by Mad Science which showed the students how to it a circuit. Assistant Library Director Sternberg reported the Young Adult Division will be holding a program for Tweens called Show Us Your Arts Skills. Tweens will be able to view the different mediums of art and create something for themselves. The event will be held at Archibald Library on February 9, 2019 and Biane Library on February 23, 2019. Brian Sternberg, Assistant Library Director distributed a flier for upcoming Second to contract class calendar. Kristen Murrieta-Morales, Board Member suggested advertising the English Conversation Club at Adults Schools. D3. Consideration and discussion regarding Second to and Beyond. Presentation by Wess Garcia, Programming Coordinator Librarian and Dianna Lee, Community Partnerships Coordinator. Wess Garcia, Programming Coordinator, presented an oral staff report and PowerPoint presentation (copy on file). Luella Hairston, Board Member left at 7:00 p.m. Board Member Murrieta-Morales thanked Mr. Garcia for his visual and engaging presentation. E. BOARD BUSINESS El. Consideration to approve proposed changes to the Children's Materials Description and Shelving, Children's Access and Children's Collection Maintenance Policies. to Report presented by Julie A. Sowles, Library Director. Item C1—4 Library Board of Trustees Minutes February 7, 2019 Page 4 Julie A. owl s, Library Director, recommended eliminating the Children's Materials Description and Shelving Policy, Children's Access Policy and modify the Children's Collection Maintenance Policy to be included in a single Collection Policy which will address collection development activities across all the Library's collections. MOTION: Moved by Member Hannah to eliminate the Children's Materials Description and Shelving Policy, Children's Access Policy and to modify the Children's Collection Maintenance Policy. Seconded by Member Murrieta-Morales. 3-0-2. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board continues to work on the transition away from the City. Board Member Hannah stated the Foundation won second place at the Janice Rutherford holiday baking fundraiser back in December, 2018. E3. BOARDMEMBER ANNOUNCEMENTS: F. IDENTIFICATION OF ITEMS FOR NEXT MEETING G. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectf ully submitted, Jennifer Palacios Executive Assistant 11 Approved: Item C1—5 CITY OF RANCIi0 CUCANIONGA Fiscal Year- 2019 Revenue Bshines 3gURLt Report Date- Jan 2019 by.Entity,Fund,Org Key&Object Code 58%of year complete Budget Amount Collected Object Description Budget 'M'I'D Activity I'M Activily Remaining % Entity I - CITY OF RANCHO CUCAMONGA Fund 290- LIBRARY FUND Ked 1290000- Library Fund 4312 Library Fines and Fees 0.00 1,655.63 8,768.43 -8,768.43 0.00 4410 Media Rentals 0,00 1.50 18.10 -18J01 0,00 4419 Other Rental/1-case Incorux 2,000.00 375.00 7,217,50 -5,2I7.50 360.87 4512 Library Card&Merchndse Sales 0,00 424.00 2,92128 -2,923.28 Oki) 4515 Interlibrary Loan(ILL) 100.00 30.00 66.00 34.00 6&00 4565 Passport Processing Fees 120,000,40 13,15E70 78,668.20 41,331,80 65,55 4567 Passport Photo Fees 24,000.00 2,496.00 13,633.70 10,34630 5&89 4907 Private Contributions Library 137,000.00 0.00 116,600.00 20,400.00 85.10 4941 Other Re%enue-Acti%cNct OM 6.00 177.50 -177,50 0.00 Toral Fbi Oig K��,v 1296000: 293,100.00 18,144.83 228,092.71 53,00729 80,56 TTotal fbi 1-w0290.- 283,100.00 18,144.83 228,092,71 55,00729 80.56 Tole.iffin,E'nfirly 1: 283,100,00 18,144.83 228,092.71 55,007.29 80.56 Total Net For Repom 283,100.00 18,144.83 228,092.71 55,007.29 80.56 ARCHIBALD LIBRARY REVENUE REPORT Fines & Fees Media Rentals Ref Serv, Photo Copy Passports January-19 $1,,009 39 $0,00 $27,00 $1,,44600 $8,39600 BIANE LIBRARY REVENUE REPORT Fines & Fees Media Rentals of Serv. of Copy Passports January-19 $1,204. 4 $0.00 $300 $85984 $7256 00 Item C2-1 ANCHO 1.)CAMONGA. DATE: March 7, 2019 TO: Rancho Cucamonga Library Board of Trustees FROM: Julie A. Sowles, Library Director INITIATED BY: Cara Vera, Library Services Manage SUBJECT: LIBRARY USE STATISTICS RECOMMENDATION: No recommendation. For information purposes, only. BACKGROUND: Library use statistics are kept each month to provide data on the measurable activities of both our physical and virtual library locations. ANALYSIS: Attached is the January 2019 statistics report. These statistics indicate positive borrowing changes following our new fine and fee-free Circulation policies, and regular program attendance and library use patterns. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: Not Applicable. ATTACHMENT(S): Library Use Statistics Page 1 of 1 D1, b)-1 US Jew Mll . t General - Days Open 54 54 29 25 0% 366 __ - Library Visitors 40,807 41,452 20,921 19,886 -2% 294,099 Items Borrowed - Physical 85,373 76,055 42,056 37,317 12%° 532,699 Items Borrowed- Downloads* 7,131 3,910 n/a n/a 82% 34,938 Information Questions 11,870 13,578 6,161 5,709 _-13% 85,662 Patrons Registered 817 978 - 394 i 395 16% 6,950 Computer Use 5,685 6,369 4,236 1,449 -11% 39,368 \\ Attendance \ \ #afPr rams„ #of Pr rams Attendance 201&2019 Programs Adult120 141 7 10 -15% 955 Children's _ -1,486 2,273 60_ 78 -35% 16,685 o Outreach 377 19 4 �2 1884% 3,058 - Second Story14 229 1 2 -94% 1,216 sSpecial 33 46 2 3 -28% 3,254 , _ ^' Tech 49 853 8 -42% 447 - -- - Teen 59 7 2 1 743% 348 Tours & Group Visits 370 248 4 4 49% - - 457 WMMI Adult Pro rare Attendance Literacy Adult Literacy 35 32 9% .Children's Back 2 Basics 0 0 0% Housecalls �� 9 12 -25/o yy vv A t r� Ir Ill RANCH CUCAMONGA CURRENT MISSION STATEMENT Rancho Cucamonga Library Services strives to inform and enrich our community by providing access to traditional and technologically innovative resources. We support and encourage education and the love of reading in a welcoming atmosphere with a knowledgeable, service-oriented staff. PROPOSED MISSION STATEMENT Igniting Curiosity. Creating Community. Transforming Lives. Item E1-1